HomeMy WebLinkAbout22C - SPEC - CISCO SUPPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 6, 2015
TITLE:
CONTRACT AWARD TO NETXPERTS, INC.
FOR CISCO SMARTNET SUPPORT AND
MAINTENANCE RENEWAL
(SPEC. NO. 15 -091)
{STRATEGIC PLAN NO. 6,1F}
CITY MANAJ2R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
F.W=16zP
❑ As Recommended
❑
As Amended
❑ Ordinance on 1 °fReading
❑ Ordinance on 2naReeding
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Reject the bid from Tredent Data Systems, Inc. as nonresponsive to the specification.
2. Award a contract to NetXperts, Inc. for Cisco SMARTNET Support and Maintenance
Renewal in an amount not to exceed $35,750, subject to non - substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Information Services Division employs 275 separate pieces of network equipment
manufactured by Cisco Systems, Inc. ( "Cisco "). Crucial components supported by Cisco include
but are not limited to firewalls, Core Datacenter Switches, Intrusion Detection Systems, and other
distribution switches. The support and maintenance of this equipment is essential in ensuring the
availability and security of the City's existing network infrastructure. Support and maintenance
services are provided directly by Cisco and sold through its network of certified resellers. The
City's annual term for Cisco SMARTNET 24x7 ( "SMARTNET ") services is expiring on October
22, 2015. Continuation of Cisco's SMARTNET support and maintenance is critical in preserving
the integrity of the City's computer network.
The notice inviting bids was advertised on August 26, 2015 and offers were solicited. A summary
of the bids and offers received is as follows:
69 Vendors were notified
11 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
3 Bids received
22C -1
Contract Award for Cisco SMARTNET Maintenance Renewal
October 6, 2015
Page 2
Bids were received and opened on September 4, 2015, (Exhibit 1). The bid received from
NetXperts, Inc. is responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy F (perform periodic measurements to monitor and update each asset's
condition and ensure adequate funding for repair, and /or replacement costs in future budgets).
FISCAL IMPACT
Funds are available in FY 2015 -16 Finance Information Systems Strategic Plan Maintenance and
Support account (no. 10910147 62300) in the amount of $35,750.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG
22Ci -2
Contract Award for Cisco SMARTNET Maintenance Renewal
October 6, 2015
Page 3
ABSTRACT OF BIDS (15 -091)
CONTRACT AWARD FOR CISCO SMARTNET MAINTENANCE AND SUPPORT RENEWAL
VENDOR NetXperts, Inc.
LOCATION Walnut Creek, CA
TERMS NET 30 DAYS
OFFER $35,704.37
Exhibit 1
22C -3
Kambrian Corp
West Covina, CA
NET 30 DAYS
$38,565.71
22C -4