HomeMy WebLinkAbout25C - AGMT - JAG FUNDINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 20, 2015
TITLE:
AGREEMENT ACCEPTING 2015
RECOVERY ACT EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE
GRANT FUNDS (STRATEGIC PLAN
NO. 1, 36)
CITY MA ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 1" Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Accept the 2015 Edward Byrne Memorial Justice Assistance Grant funding in the amount of
$88,392 into the Byrne Justice Assistance revenue account and appropriate same to
expenditure account in the respective fiscal year(s).
2. Authorize the City Manager, Chief of Police, and the Clerk of the Council to execute a three -
year agreement with the County of Orange, Sheriffs Department to transfer the 2015
Recovery Act Edward Byrne Memorial Justice Assistance Grant Program funds in the amount
of $88,392.
DISCUSSION
The 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) program provides federal
criminal justice funding to state and local jurisdictions. It is a formula grant that blends the
previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) programs. JAG
requires a single unit of county government to function as the applicant/fiscal agent to apply for,
receive, and administer the funds on behalf of the entire County. A memorandum of
understanding designated the County of Orange, Sheriff - Coroner Department as the lead
agency for this program.
For FY 2015, $97,133 has been allocated for Santa Ana. JAG also allows the fiscal agent for
each county to use a portion of the award for costs associated with administering the funds. The
Orange County Sheriff - Coroner Department will retain $8,741 (9.0 percent) for administrative
fees.
25C -1
Agreement — 2015 JAG
October 20, 2015
Page 2
The remainder of the funds in the amount of $88,392 will be utilized by the Police Department for
overtime ($79,944) to augment gang enforcement, enhance educational opportunities, enhance
community policing efforts, and for advanced gang investigative training and associated travel
($8,448).
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 Community Safety, Objective #3 (promote
fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy B
(promote ongoing efforts to obtain grant funding for activities that will assist in preventing and
reducing criminal activity and traffic collisions).
FISCAL IMPACT
2015 Edward Byrne Memorial Justice Assistance Grant funding in the amount of $88,392 will be
budgeted into the Byrne Justice Assistance revenue account (no. 12814002 - 52001) and the
appropriation to expenditure account (no. 12814409 - various); allocated by fiscal year as
follows: FY 2016 -17 ($48,420); FY 2017 -18 ($39,972).
0-/
Carlos Rojas
Chief of Police
Police Department
Exhibit: Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
A mZ Z w r .
Francisco GutierrezA,t.._
Executive Director
Finance & Mgmt. Services Agency
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AGREEMENT TO TRANSFER FUNDS
FOR 2015 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM DJ -SX -0226
THIS AGREEMENT is entered into this 22"A day of S.e ember' 2015, which date Is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a
political subdivision of the State of California, hereinafter referred to as "COUNTY ", and the City
of C�(,\M-ca / r) , a municipal corporation.
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter
referred to as SHERIFF, in its capacity as the lead agency on behalf of 10 (ten) units of local
government, including SHERIFF and the cities of Anaheim, Costa Mesa, Fullerton, Garden
Grove, Huntington Beach, La Habra, Orange, Santa Ana and Westminster; hereafter referred to
as "SUBGRANTEES ".
As required by the jurisdictional application, the SHERIFF has applied for, received and
accepted the Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of
Justice, Office of Justice Programs, and Bureau of Justice Assistance (hereinafter referred to as
"JAG ".
WHEREAS, the purpose of the grant is to supplement the resources available to prevent'
and control crime within the County of Orange that are operated by individual agencies included
In the above - referenced 10 units of local government, as set forth in Attachment A "ProgramsI
Narrative ", which is attached hereto and incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for grant purposes, which may include local initiatives, technical
assistance, strategic planning, research & evaluation, data collection, training, personnel,
equipment, forensic laboratories, supplies, contractual support, and Information systems for law
enforcement, as more particularly described in Attachment A hereto.
CFDA 16.738
FY2015 JAG Program
U.S. Deparunent of Justice
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NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes.
In order to obtain grant funds, SUBGRANTEE shall comply with the instructions
and submit to SHERIFF all required information and documentation, as set forth in Attachment
B hereto ( "How to Apply for JAG Grant Reimbursements "), which is attached hereto and
incorporated herein by reference. In no event will the total amount of the grant funds transferred
by COUNTY to SUBGRANTEE hereunder exceed SUBGRANTEE's allocation, as set forth in
Attachment C ( "JAG Program Allocation "), which is attached hereto and Incorporated herein by
reference.
2. SUBGRANTEE shall be reimbursed with said JAG funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto
(hereinafter called "grant property and equipment'] or to perform such other grant functions, if
any, for which Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and
equipment only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property
and equipment from damage or destruction and shall provide regular maintenance and such
repairs for grant property and equipment as are necessary, in order to keep said grant property
and equipment continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose
of it only in accordance with the instructions of COUNTY or the agency from which COUNTY
received the grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents
and information in accordance with requirements set out in Attachment D ( "Edward Byrne
Memorial Justice Assistance Grant Reporting Requirements "), attached hereto and incorporated
herein by reference.
CFDA 16.739
FY2015 JAG Program
U.S. Departmem 00ustice
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7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that
are attached hereto as Attachment E ( "2015 Grant Award & Special Conditions ") and
Incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no
longer will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E
hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the
I State Auditor General with respect to this Agreement for a period of three years after final
payment hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and
the agency from which COUNTY received grant funds, and their elected and appointed officials,
officers, agents and employees from any and all claims and losses accruing or resulting to any
and all contractors, subcontractors, laborers, and any other person, firm or corporation furnishing
or supplying work, services, materials or supplies in connection with SUBGRANTEE's
performance of this Agreement, including Attachments A, B, C, D and E hereto, and from any
and all claims and losses accruing or resulting to any person, firm, or corporation who may be
injured or damaged by SUBGRANTEE in the performance of this Agreement, including',
Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made
in writing and signed by duly authorized representatives of the parties hereto, and no oral
understanding or agreement not incorporated herein shall be binding on any of the parties
hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the
express written consent of COUNTY.
'.. CFDA 16.738
'.. FY2615 JAG PrG9MM
U.S. Department nfJast 0
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13. For a period of three years after final payment hereunder or until all claims related
to this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and
maintain all documents, papers and records relevant to the work performed or property or
equipment acquired in accordance with this Agreement, including Attachments A, B, C, D and E
hereto. For the same time period, SUBGRANTEE shall make said documents, papers and
records available to COUNTY and the agency from which COUNTY received the grant funds or
their duly authorized representative(s), for examination, copying, or mechanical reproduction on
or off the premises of SUBGRANTEE, upon request, during usual working hours.
14. SUBGRANTEE shall provide to COUNTY all records and information requested
by COUNTY for Inclusion in quarterly reports and such other reports or records as COUNTY
may be required to provide to the agency from which COUNTY received grant funds or other
persons or agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants
contained in this Agreement, including the applicable terms of Attachments A, B, C, D and E
hereto, at the time and in the manner herein provided, or b) COUNTY loses funding under the
grant. In the event of termination, COUNTY may proceed with the work in any manner deemed
proper by COUNTY.
16. SUBGRANTEE and Its agents and employees shall act in an independent
capacity in the performance of this Agreement, including Attachments A, B, C, D and E hereto,
and shall not be considered officers, agents or employees of COUNTY or SHERIFF or of the
agency from which COUNTY received grant funds.
n
H
CFDA 16.738
FY2015 JAG Pwpam
U.S. Dcpartaimt ofJuslice
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: 2015 COUNTY OF ORANGE, a political
subdivision of the State of California
APPROVED AS TO FORM:
COUNTY COUNSEL
By Z-
Deputy
DATED: 4k —8-1 2015
ATTEST:
By
City Clerk
DATED: 2015
CMA 16738
FY2015 JAG Program
U.S. Depnrtmcnt gflusucc
2
Sandra Hutchens, Sheriff- Coroner
Sheriff- Coroner Department
"COUNTY"
SUBGRANTEE
By
Name and Title
City
DATED:
on
APPROVED AS TO FORM
wv�..�
Laura A. Rossini
Senior Assistan( City Attorney
Pine 5 of 5
25C -7
Attachment A
PROGRAM NARRATIVE
General Description of Program Activities:
2015 -DJ -BX -0226
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a
broad range of activities to prevent and control crime within the County of Orange. The County
of Orange has been certified disparate; therefore, this joint application includes ten units of local
government for which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the program /purpose areas outlined in the grant solicitation.
The ten units of local government in the jurisdiction will utilize the funds for law enforcement,
local initiatives, technical assistance, strategic planning, research and evaluation, data collection,
personnel, equipment, forensic laboratories, supplies, contractual support and information
systems for program areas. The JAG funds support all components of the criminal justice
system, from multi - jurisdictional drug and gang task forces to crime prevention programs,
prosecution and court, corrections, drug treatment and enforcement and technology
improvements.
Page I of 22
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Attachment A 201 S- D.1 -BX -0226
The County of Orange– Sheriff- Coroner Department, Orange County Crime Laboratory
proposes to use the 2015,fustice Assistance Grant Progr•arn firnclirig as follows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support:, and criminal justice information systems that
will improve or enhance such areas as:
Law Enforcement
PROJECT NARRATIVE,
Proposed program activities -
The Orange County Crime Laboratory services over 30 law enforcement agencies and is the only
full service forensic laboratory providing service to the County of Orange as a whole, `The
laboratory handles more than 30,000 cases per year, conducting over 225,000 exams. The
laboratory is requesting ten latent print comparison expert workstations and a new laptop
computer for breath alcohol operator training.
The Latent Comparison Section conducted over 4,000 exams on over 1,350 cases in 2014. The
latent print examiners spend their day sitting at workstations conducting meticulous and tedious
evaluation of fingerprints. New sit -stand workstations are needed as the cumulative impact of
prolonged sitting increases health risks. The risks range from physical ergonomically- related
problems to metabolic, cardiovascular and cancel risks due to limited physical activity.
Alternating between standing and sitting positions is a direct solution without losing
productivity.
Need for program s—
The Forensic Alcohol unit oversees all evidential breath alcohol testing in the County, including
all breath alcohol instrument operator training. The Crime Lab has trained more than 5,000
operators to date and in 2014 provided instrumentation for the evidential testing of over 7,000
subjects. The unit is requesting a new laptop computer to update the technology utilized in the
operator training program. The technology currently is use is nearly ten years old.
The Crime Lab provides services to all law enforcement and has stakeholders that include the
DMV, OCDA, OCPD, private defense and the Orange County Coroner Division. The laboratory
has partnered with emiversities, public health coalitions and task forces, Social Services and
Community Programs and their partners.
PRJECT GOALS
1. Improved workspace for the Latent Print Examiners can improve productivity and case
throughput.
2. Improved technology for Breath Alcohol Operator Training assists with the training
capabilities of the instructors,
3. More efficient case throughput enables more latent prints to be examined and used as
investigative tools in criminal cases.
Page 2 of 22
25C -9
Attachment A 2015 -DJ-BX -0226
4. Betterment of training allows for more operators available to provide roadside testing in DUI
investigations.
S. The Crime Lab services every law enrorcement agency in the County, improving the tab
ensures the best forensic service to the public and overall public safety services.
PROJECT S "TRAT"EGIES
The equipment will be utilized to conduct casework and training for all law errPorcement
agencies in Orange County including the District Attorney's Office, California Highway Patrol
and the Orange County Sheriff-Coroner, Coroner Division. The project is equipment purchase to
better enable and improve workspace and technology for two sections of the Orange County
Crime Lab.
PROJECT IDENTIFIERS
Crime Laboratory, Equipment— Forensic, System Improvements and Impaired Driving
BUDGET DETAIL AND NARRATIVE
JAG 'funds will be utilized to purchase: The latent print examiner workstations, 10 total, are
expected to cost $16,000. The laptop computer for breath alcohol operator training is expected
to cost $2,000; total project budget of $18, 000. Anything in excess of this amount will be
incurred by the County/Sheriff-Coroner Department.
Total: $18,000
TIMELINE AND /OR PROJECT PLAN
Once the funds are received and made available by the County Board of Supervisors' approval
process, the equipment requested will be purchased. All purchases must go through the required
County purchasing process and may be subject to competitive public bid. The difference in the
cost of the project and the JAG funds, if received, will be offset with Orange County Crime
Laboratory Division fluids. All purchases will be completed in FY 15 -1&
FUNDING
Total Allocation: $18,478
Administrative Fee (9 %): $1,663
Funds Retained by City /County: $16,815
Page 3 of 22
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Attachment A 2015 -DJ -BX -0226
City: Anaheim -- Anaheim Police Department (APD)
The City oflInaheint proposes to use the 1015.1crstice Assistance (;rant Program /trrriling
as fbllolvs:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement programs -Overtime
PROJECT NARRATIVE
Proposed program activities --
The Anaheim Police Department (APD) is requesting to use JAG funds to support overtime
expenses for sworn personncl in the following divisions: Operations, Operations Support,
Investigations and Special Operations. Dueto budget constraints, APD's overtime budget has
been under- funded for a number of years.
Need for programs__
Although the police department has been actively recruiting and hiring new officers, staffing
levels are still low. Therefore, utilizing overtime hours is necessary to provide adequate
service levels. Overtime hours will be assigned to employees within the previously
mentioned four divisions at the discretion ofAPD's command staff.
PROJECT GOALS
The goal for this project is to improve and enhance the community's safety, while working
with a limited budget and reduced staffing levels. In order to accomplish this, overtime
hours will be authorized at the discretion of the department's command staff.
PROJECT STRATEGIES
Overtime hours will be authorized for individual employees at the discretion of the
command staff. A separate account code will be assigned specifically for this project. A
copy of all overtime documents will be approved by the appropriate personnel prior to
submission for reimbursement. A payroll report of all overtime hours and any other required
documentation will be included in each reimbursement request submitted to the Orange
County Sherift's Department.
PROJECT IDENTIFIERS
Overtime
BUDGET DETAIL AND NARRATwL
Overtime for the Department's personnel will range from $45.00 to $99.00 per hour,
depending on the position and rank of each employee. Due to budget constraints, APD is
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25C -11
Attachment A
Currently curable to fully fund overtime expenses.
2015 -17J- 13X-0226
TIMELINE AND /OR PROJECT PLAN
The project goals and objectives will be impl.emcnted upon DOJ's approval of the JAG
program funds and Anaheim's City Council approval to utilize the JAG funds for this
project.
FUNDING
"Total Allocation: $90,913
AdministrativeFee(9 %): $8,182
Fcmds Retained by City /County: $82,731
Page 5 oe22
25C -12
Attachnxent A 2015 -DJ -BX -0226
City: Costa Mesa
The City of Costa Mesa Proposes to tese the 2015 Justice zlssistance Grant Prograrn fi ncling as
JbI/ows:
PURPOSE AREAS
Planning, evaluation and technology improvement programs
PROJECT NA RR A TI V E
The Costa Mesa Police Department's proposed program activity is to maintain and further
develop a recently implemented live streaming -video system, based out of the South Coast
Plaza retail district. That project was funded with prior approved JAG funds.
The implemented system enables live video- capture, of any activity within South Coast Plaza's
two - block area, to be streamed to designated police ears' mobile data terminal screens. This
facilitates reduced response times and improved coordination to high risk and terrorist type
incidents, e.g, active shooter, armed take -over jewelry store robberies, etc. The previously
implemented live -video streaming system is linked to any of over 200 remote CCTV cameras
located throughout South Coast Plaza's properties.
The South Coast Plaza retail district, located at 3333 Bristol Street and 3333 Sear Street, have
been designated by the Department of Homeland Security (DHS) as the number 10 terrorist soft
target among 600 designated terrorist targets throughout Orange County. A federal ACAMS
(Automated Critical Asset Management Systems) assessment has been conducted at this site.
With 25 million customers who frequent this location annually, SCP has been deemed by DRS
as reasonably likely to experience a terrorist -type attack (active shooter, etc.),
PROJECT GOALS
The department's project goal is to fund required warranty and service to keep the live video
streaming system operational. The live video streaming system's continued operation will enable
its evaluation for further development. One such possible development, being considered, is to
enable police officers working at the SCP police substation to be able to stream live video to
responding police cars' MDT screens. Presently, the live video streaming system is operated by
South Coast Plaza dispatch staff, who are able to assign any chosen camera (activity location)
and stream live video to designated CMPD patrol car.
PROJECT STRATEGIES
To accomplish the department's 2015 JAG project goal, the agency will obtain quotes from
vendors that can supply the identified service, techno logy and/or e q u i p in e n t needed.
PROJECT IDENTIFIERS
t) Electronic Monitoring, 2) System Improvement
BUDGET DETAIL AND NARRATIVE
Preliminary quotes have been obtained for the department's proposed program. The
estimated cost includes:
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Attachment A
2015- DtJ -BX -0226
Annual service cost, for continued live video streaming to 10 CMPD police vehicles (100 total
viewer hours per month, over a t2 -month period):
$7,500 per year (x 2 years) = $15,000
Annual hardware warranty for portable Ultra 5D /HD systern (i.e. interfacing hardware that
enables capture and live video streaming to patrol car MOTs):
$2,500 per year (x 2 years) = $5,000
Total; $20,000
Arole: ttll costs in excess q/' allocated 2015 J-IG funding i.vill be .irnded by the City of Costa
Mesa,
TIMELINE, AND /OR PROJECT PLAN
The project objectives and goals will be instituted immediately upon approval of the Costa Mesa
City Council and the department's ability to utilize the JAG allocation forexpendiunes
FUNDING:
Total Allocation: $18,158
Administrative Fee (N %): $1,634,22
Funds Retained by City /County: $16,52178
Page 7 of 22
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Attachment A 2015- I)J -BX -0226
City, P+ullertou
The City oJ'Fullerton proposes to use the 2015 Justice Assistance Grant Pros;*ram fiaiding as
fblloi,vs:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice iii formation systems that
will improve or enhance such areas as:
Law enforcement programs.
PROJECT NARRATIVE
Proposed program activities -
Funding for the proposed JAG 2015 Cold Case Project will pay for 2 part -time
Consultants /Detectives to continue to re -open, re- investigate and, where possible, solve cold
cases of homicide through the use of technology not available at the time the crime was
committed. The 2015 JAG grant will be used exclusively for the Cold Case Project noted above.
Program need -
Currently, the Fullerton Police Department has about 20 unsolved cases of murder on its books
going back over 30 years. Clearly, the crime of murder calls for the greatest use of police
resources to ensure justice for the victim, the victim's laved ones, and the murderer. However,
through a lack of evidence and witnesses, and - especially with decades -old crimes- a lack of
technology, some crimes of murder were seemingly impossible to solve.
Now, recent and rather astounding advances in both the collection and analysis of evidence make
it possible to solve previously unsolvable cases. Nonetheless, these cold cases will still require
many hours of old - fashioned detective work, and with reduced budgets and a Police
Department already stretched to its limits preventing and solving present -day crimes„ these
cold cases do not receive the attention and resources they deserve. The
Department's ongoing Cold Case Project was initiated through JAG funding, and currently, our
detectives are involved with two cold cases, one of which is coming close to being solved and
prosecuted. The proposed JAG 2015 Cold Case Project would provide the needed manpower to
continue these and other cases which are especially time- consuming and difficult to investigate
cite to the many years which may have transpired since the crime was committed.
PROJECT GOALS
The primary goal of the project is to reopen and reinvestigate cold cases of homicide and, where
possible, solve and prosecute these cases.
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Attachment A 2015- DJ -13X -0226
PROJECT STRATEGIES
With oversight from the Sergeant in charge of the Detective Unit, the Cold Case Project will
utilize the expertise and experience of two retired police detectives acting as
consultant /specialists to reopen, reinvestigate and, where possible, solve cold cases of murder.
Having experienced officers earning a modest hourly rate of $31.01 per hour means that the
funding dollars will go much further than paying regular detectives. Both of these detectives will
work an estimated 10 hours per week (520 hours each) for one year for a total of t,040 man
hours. The Fullerton Police Department will pay for any in-kind costs exceeding the JAG 2015
budget.
These detectives will review the Department's cold cases and give priority to those with DNA
evidence which could now provide clues sufficient to bring a'killer or killers to justice or at least
bring closure to a case. Besides managing the newly- reopened cases and directing the processing
of evidence, with the in -kind assistance of the CSI staff, these detectives will also conduct
interviews and other research as necessary. When sufficient evidence is produced and a murder
suspect is identified, these cold cases will, whenever possible, be brought to the District
Attorney's Office for prosecution.
2014 JAG funds have enabled our Cold Case investigators to identify a suspect for a 19$3
homicide, and this case is also being presented to [lie District Attorney's Office for review this
week. The 2015 JAG grant will fund the work needed on two new cold cases from 2001 and
2004, one of which is an international case involving a Canadian victim.
PROJECT IDENTIFIERS
Cold Cases
BUDGET DETAIL AND NARRATIVE
All monies will be used to pay the $31.01 per hour Personnel cost of the two
Consultants /Detectives.
$31,01/hr. x 2 detectives x 520 hrs. $32;250
Less ha. -Kind 6,915
TOTAL JAG 2015 COST $25,335
TIMELINE ANWOR PROJECT PLAN
Due to the complexities of a cold case, a specific timeline and guarantee of solving a cold case is
not possible. However, it is projected that cold case detectives will reopen, thoroughly
investigate and, where possible, solve and bring for prosecution one to two cold eases within one
year.
FUNDING
Total Allocation: $27,841.
Administrative Fee (9`Yq): $2,506
Funds [retained by City /County: $25,335
Page 9 of 22
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Attachment A 2015 -DJ -BX -0226
City: Garden Grove
The City of Garden Grove proposes to use the 2015 ,lustice Assistance Grant Program fentding
as J6110rvs:
PURPOSE AREAS:
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement programs.
PROJECT NARRATIVE
The Police Department will use 2015 JAG funds to pay a portion of its jail services contract. The
first contract was put into place in 2000, and has saved the Department tens of thousands of man -
hours. What was previously at least a two -hour process for the arresting officer now takes only
15 minutes, allowing the officer to return to patrolling the streets. The jail services contract is an
indispensable component of Department operations and is Ivey to maximizing officer's time spent
out in the community.
PROJECT GOALS
The Depaumictit's goal for utilizing a jail services contract is to create operational efficiencies
and increase time patrol officer's time spent "on the streets." The time saved is equal to the
productive hours of more than six patrol officers, and this time can be used to augment patrol
operations.
PROJECT STRATEGIES
Contracting out jail services allows the Police Department to concentrate much more of its
efforts on community safety rather than expending energy and resources on jail operations. Prior
to the contract, officers would spend approximately two hours processing and transporting an
arrestee. If the arrestee required medical clearance, that process could be extended by several
hours. Now, sworn police officers complete preliminary paperwork on the arrestee and return to
their field duties in as little as 15 minutes while the jailers complete the fingerprinting,
photographing, transporting, etc. procedures. This increases the officer's availability to handle
additional calls for services. In 2014, the jailers processed 5,619 arrestees, saving sworn officers,
approximately 11,238 hours that would have been spent processing arrestees.
PROJECT IDENTIFIERS
Community Policing; Detention (Non - residential). The Garden Grove Police Department
implemented the Community Policing philosophy many years ago. Contracting out staffing of
the detention facility facilitates that philosophy, by enabling patrol officers to return to their beat
areas more quickly.
BUDGET DETAIL AND NARRATIVE
Page 10 of 22
25C -17
Attachment A
2015 -DJ -BX -0226
The funds retained by the City will help to of set the annual cost of the jail services contract. For
FY 2015 -16 the monthly cost of the contract will be $42,886 The cost covers staffing, operating
expenses, and management fees, as well as liability insurance maintained by the vendor.
Personnel services provided under this contract. guarantee 24/7/363 staffing of the jail at 9.625
FTE.
TIA'[ELINE AND /OR PROJECT PLAN
The ,jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the
program are met on a continual basis, by allowing effects to return to their patrol duties quickly,
thus enhancing the policing presence in the City.
FUNDING
Total Allocation: $33,089
Administrative Fee (9 %): $2,978
Funds Retained by City /County: $30,111
Page 11 of 22
25C -18
Attachment A 2015 -DJ -M -0226
City: Huntington Beach
The Cite of Huntington Beach Police Departinent proposes to use the 2015 Juslice Assistance
Grant Program funding is follows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement and planning, evaluation, and technology improvement
PROJECT NARRATIVE
Proposed program activities- -
The Huntington Reach Police Departtncut proposes evaluating and implementing a body worn
camera program during the life of this grant. We are currently developing policy for the program
and will be testing three different vendors, Once the vendor is chosen, we will use the awarded
grant funds for the purchase of the body worn cameras, docking stations, hardware and network
infrastructure support to implement the program.
Program need—
Body worn cameras can help improve the high - quality public service expected of police officers
and promote the perceived legitimacy and. sense of procedural justice that communities have
about their police departments. Furthermore, departments that are already deploying body -worn
cameras tell us that the presence of cameras often improves the performance of officers as well
as the conduct of the community members who are recorded. This is an important advance in
policing.
PROJECT GOALS
Our goal would be to implement a body worn camera, using the technology and evidence it
creates to further the mission of providing law enforcement services to our community and
maintaining public trust.
PROJECT STRATEGIES
After careful evaluation of different vendors, developing policy and community support, our
strategy will be to equip every uniformed police officer of the department with a body worn
camera, as part of a department wide body worn camera program.
PROJECT IDENTIFIERS
Body Worn Cameras
BUDGET DETAIL AND NARRATIVE
The purchase will be used for body worn camera equipment only. The cameras cost between
$600 and $800 each depending on which vendor vve choose. We will he equipping
approximately ISO uniformed officers at a cost of $90,000 - $120,000. We will use the awarded
Page 12 of 22
25C -19
Attachment A
2015 -DJ -BX -0226
grant funds to partially pay for the equipment cost. The remaining cost will come from other
funds within our agency budget.
TIMELINE; AND/OR PROJECT PLAN
The body worn camera project should be completed and implemented by March 31, 2016.
FUNDING
Total Allocation: $26,633
Administrative Pee (9 %): $2,397
Funds Retained by City /County: $24,236
Cage 13 of 22
25C -20
Attachment A 2015 -DJ -BX -0226
City: La Habra
The 0tv of La flethra proposes to arse the 2015 ,hestice Assistance Grant Program fimdirig as
./ollows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement- Overtime
PROJECT NARRATIVE,
Proposed program actdvitdes-
The La Habra Police Department currently employs a policing concept called "Crime Reduction
Strategy" (CRS) which is similar to the data- driven police accountability model known as
"COMPSTAT ". CRS is a management process, within a performance management framework,
that synthesizes analysis of crime and disorder data, strategic problem solving, and a clear
accountability structure. CRS facilitates accurate and timcly analysis of crime and disorder data,
which is used to identify crime patterns and problems. Based on this analysis, tailored responses
or "strategies" are implemented through rapid deployment of personnel and resources. An
accountability structure is key to ensuring the analysis is acted upon and the responses are
implemented corTectly as well as assessing whether the responses are effective in reducing crime
and disorder.
Program raeed
The La Habra Police Department proposes to use the 2015 JAG funds to cover overtime
expenditures caused by rapid and ongoing deployment of personnel from our bicycle patrol unit
to our identified crime districts. Current bicycle patrol deployments are very limited and only
occur when sufficient staffing exists to cover shifts. The bicycle patrol unit will work to
significantly impact identified crime trends in our districts, as well as addressing quality of life
issues reported by community residents.
PROJECT GOALS
The goal of this project is to overtime fund bike patrol teams in identified crime districts, as well
as respond to community concerns of specific quality of life issues.
PROJECT STRA'T'EGIES
The entire JAG grant allocation for the City of La Habra ($10,742) wilt be spent on finding
bicycle patrols and response to community concerns regarding quality of life matters.
PROJECT IDENTII' IERS
Community Policing
Page 14 of 22
25C -21
Attachment A
Crime Prevention
2015 -DJ -BX -0226
BUDGET DETAIL AND NARRATIVE
Outline how JAG funds will be used to support and implement the program — Include a
breakdown of costs as well as an overview of how funds will be allocated across approved JAG
purpose areas (i.e. Personnel, Training/Travel, Equipment, Supplies, Consultants/Contracts, and
Other category) --
The deployment phut will consist of approximately (148) hours of overtime to staff" the bike
patrol assign.mnts to address specified crime districts and community quality of life concerns.
This is based upon an average overtime rate (non - benefited) of $66.20 per hour.
TIMELINE ANWOR PROJECT PLAN
Identify when the goals and objectives will be completed.
This project involves developing a simple deployment plan, based upon crime analysis of our
crime districts, and it is anticipated to be completed within 120 days of grant approval.
FUNDING
Total Allocation: $10,742
Administrative Fee (9 %): $966.78
Funds Retained by City /County: $9,775.22
Page 15 of 22
25C -22
Attachment A 2015 -DJ -BX -0226
City: Orange
The City of Orange proposes to use the 2015 Justice Assistance Grant Program firncling as
,falloivs:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
The purpose area for use of funds is Law Enforcement.
PROJECT NARRATIVE
Proposed project activities-- -
During 2014, Orange Police Department investigated thousands of crimes, a majority of which
directly or indirectly involved a cellular phone. The investigations discovered the
suspects /victims use and /or possession of cellular phones during the commission of crimes or
when being victimized. Cellular phones contain minute by minute digital evidence of a suspect
and /or victim's location and communication before, during and after the commission of a crime.
The timely retrieval of this evidence in some cases may be lifesaving and be the only link that
helps detectives solve the crime or locate the victim.
By obtaining sophisticated cellular phone forensic extraction (hardware / software, the Orange
Police Department will be able to investigate technologically complex investigations. In
addition, cellular phones are frequently used by suspects to store evidence of criminal activity or
victimization. This equipment will also assist in the prosecution of suspects using evidence that
simply could not be obtained by traditional methods.
Program need
Due to the prevalence of cellular phones in our society, the Orange Police Department needs to
obtain sophisticated cellular phone forensic extraction hardware / software in order to improve
investigative effectiveness as technological advances increase, 'There have been times that
physical evidence is complimented and strengthened by digital evidence. On occasion, digital
evidence is all that exists to provide investigative leads and evidence in solving crimes.
PROJECT GOADS
To obtain sophisticated cellular phone forensic extraction hardware l software to view, analyze
and retain digital evidence on cellular phones, In many cases, information provided by the
cellular phone providers is incomplete as much of the user's data is stored locally on each phone.
This hardware, coupled with tine analysis software, will enable investigators to conduct cellular
phone forensic examinations on all of types of cellular phones,
PROJECT STRATEGIES
Page 16 of 22
25C -23
Attachment A
20'15 -DJ -BX -0226
The cellular phone forensic extraction equipment will be used by the Orange Police Department
as an investigative tool to obtain digital evidence stored on cellular phones.
PROJECT IDENTIFIERS
Computer software /hardware
Evidence -Based
Equipment -- Forensic
BUDGET DETAIL AND NARRATIVE
JAG funds will be used to purchase a Universal Forensic Extraction Device (UP ED) for cellular
equipment:
• CELLEBR ITE UFED TOUCH ULTIMATE UFED TOUCH ULTIMATE
(Logical & Physical Mobile Forensic Solution) $10,499
• UFED Camera attachment for UFED TOUCH $298
• I Year UFED Software Renewal $ 3,099
Sub Total $13,896
Sales tax $1,112
Grand Total 515,008
TIMELINE AND /OR PROJECT FLAN
Once the funds are received and made available through the City's normal approval process, it is
anticipated that product ordering, delivery, and setup would be complete within two weeks. Use
of the device would begin immediatety. Additional funding will be from other City of Orange
funding sources.
FUNDING
Total Allocation: $10,816
Administrative Fee (9 %): 5973
Funds Retained by City /County: $9 „843
Page 17 of22
25C -24
Attachment A 2015- I).1 -BX -0226
City: Santa Ana
The City of Santa Ana proposes to u.ve the 2015 Justice Assistance Grant Progratn,funding as
follows:
PURPOSE AREAS
.IAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law Enforcement
PROJECT NARRATIVE
Proposed progr°ani activities- -
Through the use of grant funding, the City of Santa Ana Proposes a three pronged approach to
reducing criminal activity.
Funding will allow:
1.) Augmentation of our gang enforcement, as well as, advanced gang investigative training for
gang suppression detectives. Funding will provide for gang enforcement activity with
suppression details working overtime to target specific enforcement of gang members involved
in violent behavior. The department currently lacks the manpower and fiscal resources to address
this problem, these officers will be deployed directly into the neighborhoods being most
negatively affected. by gang activity and will be funded for the three -year grant period.
Additionally, funding will be utilized to provide gang suppression personnel with advanced
training to ensure gang related offenses are successfully prosecuted.
2.) Enhancement of Educational Opportunities. The Santa Ana Police Department believes
Community Oriented Policing (COP) has been and must remain at the core of crime reduction. A
major component of COP is educational opportunities offered to residents. With funding
severely cut, educational programs and staffing that provided this valuable resource have been
reduced. Officers as well as non -sworn staff will offer COP related training programs on zm
overtime basis to complete this goal. Funding will cover the entire grant performance period.
3.) Enhancement of Community Policing. Funding will provide for community policing
enforcement operations with suppression details working overtime to address crimes of public
disorder specifically tied to community complaints. The department currently utilizes a robust
community complaint Cracking system to ensure responsiveness to resident concerns. Funding
will cover the entire grant performance period.
This funding will equate to approximately 1,247 hours of additional law enforcement resources
within our cormilunity.
The Department will utilize the funds for personnel overtime and advanced gang investigative
training, as needed. The remainder of the funds will be utilized to offer educational opportunities
Page 18 of 22
25C -25
Attachment A 2025 -DJ -PX -0226
for neighborhood associations, community gatherings and residents ranging from children to
adults.
Program need -
The Santa Ana criminal street gang population of approximately 6,900 accounts for the less than
two percent of the City's population however; this criminal element constitutes a signiFcant
impact. on fear in the community and threatens the safety and stability of our neighborhoods. The
Department routinely receives between 20 and 30 specific community complaints per week
which directly impact the quality of life for our residents. Enforcement related activities will be
coupled with an educational component, which will enhance public understanding, trust and
confidence.
PROJECT COALS
The goal of this project is to reduce criminal activity and increase public safety through
enhanced enforcement and educational efforts.
PROJECT" STRATEGIES
The use of selective enforcement overtime, response to community complaints, coupled with
crime analysis data allows resources to be specifically deployed in areas of increased criminal
activity during time frames found to be most beneficial to project goals:
1. Contact gang members and individuals involved in crimes of public disorder to gain
intelligence, investigative information and ensure problem solving for prosecutorial purposes
while striving to resolve longstanding community concerns.
2. Increase the number of arrests and successful prosecution of gang members.
3. Increase the number of community complaints resolved.
4. Reduce the fear gang members evoke in the community and decrease community concerns
through 'high visibility police presence and enforcement activities.
5. Offer enhanced educational opportunities through schools, community associations and
neighborhood watch groups.
PROJECT IDENTIFIERS
See 2015 JAG Identifiers (attached) Gangs; Education; Community Policing; Violence Violent
Crime Offenders
BUDGET DETAIL AND NARRATIVE
Outline how JAG finds will be used to support and implement the program —
Inciude a breakdown of costs as well as an overview of how funds will be allocated across
approved .JAG purpose areas (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants/Contracts, arid an Other category) —
Funds will be utilized for personnel overtime; and advance gang investigative training with
associated travel, as needed. No funds are allocated for supplies, consultants or contracts.
Overtime: $76,032.00
1,056 hours @ $72.00 per hour
Training /Travel: $8,448.00
Page 19 of 22
25C -26
Attachment A
201.5- 1),1 -t1X -0226
TIMELINE AND /OIL PROJECT PLAN
Identify when the goals and objectives will be completed.
Months t -36: Gang &aforcement and Community Complaint enforcement continues throughout
the life of the grant.
Months 1 -36: Educational endeavors and advanced gang investigative training continue
throughout the life of the grant.
FUNDING
Total Allocation: $92,835
Administrative Fee (91/0): $8,355
Funds Retained by City /County: $84,480
Page 20 of 22
25C -27
Attachment A
City, Westminster
2015 -DJ -BX -0226
The 01117 qf' Westminster proposes to use the 2015 Justice Assistance Errant Prograrn
f trading asfol/mvs:
PURPOSE AREAS
JAG 'funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement programs.
PROJECT NARRA'T'IVE,
Proposed program aetivittes-
The grant funds are intended to cover overtime costs in the Detectives unit. The goal of the
project is to reduce the backlog of cases in the Detectives division and to gather additional
evidence on active cases.
Program neecf--
The Westminster Police Department is Fiscally constrained from deploying the necessary
investigative assets needed to successfully address these surges in criminal activity. Stated
conversely: additional funding can provide for the appropriate surveillance and follow -up
investigative resources needed to investigate individual crimes and to interrupt criminal
patterns.
PROJECT GOALS
Reduce backlog of cases in the Detectives division and gather additional evidence on active
cases.
PROJECT STRATEGIES
Experience has demonstrated that early and aggressive investigative activities are critical to
bringing emergent neighborhood- focused criminal activity under control before it escalates to
far more serious levels. This request for JAG funding is to enhance and supplement (not
replace) the investigative activities of the Westminster Police Department when
unusual/high incident crime situations arise. The JAG funding will underwrite the costs of
necessary overtime to conduct investigations, The timing and nature of additional resources
deployed through the JAG funds will correspond directly to the characteristics of emergent
criminal activity in the community and the means to best remedy those problems. As such,
additional deployment airough JAG funding is likelyto include:
• Additional surveillance activities
• Additional participation in coordinated multi - ,jurisdictional investigations
• Additional neighborhood -based special operations
• More intensive follow -up
Page 2 t of 22
25C -28
Attachment A
PROJECT IDENTIFIERS
Overtime
Crime Prevention
Surveillance
BUDGET DETAIL AND NARRATIVE
Personnel
1 Detective (Police Officer) at an overtime
necessary, for additional investigative dutie s
criminal activity.
20t5 -DJ -BX -0226
rate of $53.00 per hour will be assigned, as
on behalf of areas experiencing enhanced
Deployment shifts (hours) will depend upon the nature of the investigative /surveillance
assignment.
$53.00 x 344 investigative hours = $16,232
Overtime rate will be used for actual additional investigative duties. The Westminster
Police Department will contribute supervision and other support to this initiative at its
own expense.
TOTAL BUDGET= $18,273
TIMELINE AND /OR PROJECT PLAN
During the grant period it is anticipated that the backlog of cases in the Detectives unit
would be reduced.
FUNDING
Total Allocation: $20,060
Administrative Fee (9 %): $1,807
Funds Retained by City /County: $18,273
Page 22 of 22
25C -29
Attachment B
HOW TO APPLY FOR JAG GRANT RF,IMBURSEINJENTS
2015- DJ -13X -0226
A letter on your cities letterhead that includes or states the followin >:
A. Your agency's request for reimbursement in the amount of
B. Against Grant Awardt/2014- D.l -BX -0038
C, List of items purchased and types of costs being claimed for the quarter that match your city's
initial write -up /request;
D. Certification that you complied with all procurement procedures outlined in your agency's
procurement manual and financial and administrative requirements set forth in the current OJP
Financial guide;
C. Letter is to be signed by the person authorized in the JAG Program MOU (City Manager).
Required attachments to the letter:
A. FEDERAL FINANCIAL REPORT
Your agency is required to submit quarterly Federal Financial Report using a Standard Foram SF-
425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated
obligations incurred, and the unobligated balance of federal funds. The federal Financial Report
is due at the Sheriffs Department Financial Division by the due dates indicated below:
Qtr. ending 03 -31 -YY due no later than 4110
Qtr. ending 06 -30 -YY due no later than 7/1.0
Qtr, ending 09 -30 -YY due no later than 10/1.0
Qtr, ending 12 -31 -YY due no later than 01/10
A helpful hints guide for completing Federal Financial Report is available at the DOJ -OJP
websiteat:htitn://www.o' iisdpi.gov/flindinyUforms.htiii
B. INVOICE BILLING OCSD
a. The package should include an invoice from the city billing the Orange County Sheriff's
Department (OCSD). The invoice/bill should reference the grant name, grant number and
quarter ending date.
b. OCSD will reference your city's invoice number when reimbursement is made to your
city.
C. BACKUP DOCUMENTS
a. All invoicesheeeipts and relevant purchase orders pertaining to federal monics spent.
b. Time Sheets and part of payroll register showing personnel name or other individual
identifier and details of payroll costs claimed, if any.
e. Copies of signed cheek(s) for purehase(s) and general ledger reports clearly indicating
expenditures for the quarter.
All of the above documents must be provided to our office, otherwise your elafm will not be
processed. Please send your claims to:
Orange County Sheriffs Department- Financial /Adrnicr. Division
Attn: Karla Lazaridis
320 N. Flower Street, Suite 108, Santa Ana, CA 92703.
If you have any questions please call Karla Lazaridis at (714) 834 -6675,
25C -30
Attachment C
2015 -U1 -BX -0226
City/ County
Enti
2015 Total Allocation
by City/ County_Entity
9%
Administrative
Fee
Balance Available to
Individual Cities/
County Entity
Sheriff
19,334
1,740
17,594
Anaheim
95,123
8,561
86,562
Costa Mesa
18,999
1,709
17,290
Fullerton
29,130
2,621
26,509
Garden Grove
34,621
3,115
31,506
Huntington Beach
27,866
2,507
25,359
La Habra
11,239
1,011
10,228
Orange
11,317
1,018
10,299
Santa Ana
97,133
8,741
88,392
Westminster
21,010
11890
19,120
TOTALa
365,772.00
32,913.00
332,859.00
25C -31
Attachment D
2015 -DJ -BX -0226
FV2015 EDWARD BYRNE MEMORIAL JUS'M'ICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMEN'T'S
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and /or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special conditions
specified in the award, Questions concerning progress reporting should be directed to the Program
Manager for the award.
Quarterly Programmatic (PMT) Reporting periods are:
January I — March 31
April 1— Jane 30
Judy I — September 30
October I — December 31
Reporting requirements must be met during the life of the grant. A fuull explanation of these
requirements can he found in the OJP Ftnaneial Guide, which may be accessed at
http://wu&,w,ojp.usdoj,gov/financi,ctlguide/iiidex.htm. Also check special conditions on awards for
additional reporting requirements. GPRS will not permit access to fiords if financial reporting is
delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with ,your award that details reporting requirements for audit
reports. Please review and comply with that special condition. There is no form for submission of audit
reports; however, a transmittal letter is needed. Information about the letter and the rules for single
audits may be found in the OJP Financial Guide, Post award Requirements, Audit Requirements and in
OMB Circular No. A -133, Audits of States, Local Governments, and Non- Profit Organizations.
The submission of audit reports for all grantees shall be as follows:
25C -32
Attachment D
2015- D.1 -BX -0226
State and Local Governments, Institutions of Higher Education, and
Nonprofit institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2003
and later should be submitted on the Federal Audit Clearinghouse's Web site at
littp: / /Iiarve,ster.census.gov /sac. Do NOT submit your audit reports to OR unless specifically
requested.
Commercial Organizations and Individuals. One copy of all audit reports should be mailed to
Office of Justice Programs, Office of the Chief Financial Officer, ATI'N: Control Desk, 810
Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Nancy M. Nguyen.
NMNguycn @ocsd.org
431 The City Drive South
Orange, CA 92868
(714) 93.5 -6869
25C -33
Attachment k
Department of Justice
' f r
Mee of lostice Programs
Bureau of Justice Assistance
Off-ice ofJusaice Programs lyaxbbtgmu. o wset
August 13. 20 15
Chairman Todd Spitzer
County 01,01ange
10 Civic Cmnar Plaza
Santa Ana, CA 92701
Dear Chairmmn Spitzes
On behalf of Anonmv General Loretta Lynch, it is rtfm pleasure to infant you that the Office of Justice Progiams ties approved
your application for funding under the FY 15 Edward Bpnu Memorial Justice Assistance Grant (JAG) Program - Local
solicitation In the amount of 16765,772 for County f+f C)range.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to nil administrative and
Financial requirements, including the timely su6uvssion of all financial and programmatic rcpens, resolution ofa)l interim
audit findin -s, turd the maintenance of a ntirtinrttm level of cash -on -hand. Should you not adhere to those requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award Intense contact
Progrsmr Questions, Cade Farquhar, Program Manager at (202) 598 -9522; and
Financial Questions, the Office of the Chief. lrinancial Officer, Customer Service Center (CSC) at
(800),158.0786, or you may contacl (hn CSC at ank.ocfv(u':usdoj.gov.
Congratulations, and ua took forward to working with you.
Sincerely.
C+-. V- Y...,;.
Denise O'Donnell
Director
Enclosures
25C -34
OFFICE FOR CIVIL, RIGHTS
i Office of Justice programs
(Department Of Justice
810 7I1 Street, NW
Washinelon, DC 20511
Tel: (202) 307 -0690
TTY: (202) 307.2027
f -mad: askOCR=a?usdoj.gov
Websitc: wutv.ojp.usdoj goc!ocr
August 13, 2015
Chairman Todd Spitzer
County or Orange
10 Civic Center Plaza
Same Ann, C\ 92701
pear Chatrman Spitzer
Congratulations on your recent Inward. In establishing financial assistance prognons, Congress linked the receipt of ixdcral funding to
compliance with federal civil rights laws. The Office for civil Rights (OCR), Office, ot'3us'dec programs (O.tP), IFIS Department ofdustice
(DCV) is responsible far ensuring that recipients of financial assistance from the €AW, rite Office orcourmunfty Oriented Policing Services
(COPS), and the Office on Violence Against Women (OV W) comply wilt the applicable federal civil rights Imes. We at the OCR are
available to help you and your organization elect the civil rights rerinuentmnts that conic with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws thus apply to recipients or financial assistance from the DO.I prohibit discrimination oil tiiu basis of race, color, national origin,
religion, sex, or disability iu fiundcd programs or activities, not only in employment but also in the delivery orsmices or boncrtta A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of2013, President Obama signed the Violence Against Women Reauthorization Act o(2013. The statute wxnonds the Violence
Against Women Act of 1994 (VA WA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color_ national origin. religion, sox, disability, sexual orientation, or gender identity. 'T'hc now aomdiaorbnimatinn grant
condition applies to certahr prognnns duuied adnr October I, 2013. 'fhe OCR and the OVN' have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obhgafio s. The Frequently Asked Questions
are availabfc at hap./ lojp.govlaUouUonr /vauafigs.btm.
Enforcing Civil Rights Laws
All recipients of federal tinatend assistance, mfoardless orthe particular funding source, the amount of the grant award, nr the nmuber of
employees in the workforce, are subject m pnrhil>itions against unlawful diswimina6on. Accordingl}, due OCR invcs[igatos recipients dtaC
are tine subjecr of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
nunrberofreeipiens each year for compliance reviews, nadhs that require mcipiemts to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
25C -35
Providing Services to Limited English Proficiency (LEP) fro ividua]s
ht accordance with D0.1 Quidance pertaining to Title VI orthe Civil Rights Act of 1964, 42 U.S.C. C 2000d, recipients of federal financial
assistance or take reasonable steps to provide memangful access to theirprograms and activities for persons with Ihnited English
proficiency (-EP)- See US. Department of Justice. Guidance to Federal Financial Assistance Recpients Regarding Title VI Prohibition
Against National Origin Discrimination AfFueting Limited English Proficient Persons, 67 F'ed Reg. 41;,55 (2002). For more irdormatiot
on the civil rights responsibilities that recipients hate in providing language services to LR'.P in in ideals, please see the oirbsite
http:/nawwAep.gov.
En.sming Equal Treatment far faith -Rased Organirntions
The DOJ regulation, Erpnal Treatment in Puhh-Based Organizations, 28 C.P.R. pt, 38, requires State Administering. Agencies (SAAS) to
teat flith -based organizations tiie same as an) other applicant or recipient The regulation prohibits SAM foot making awnrds or grant
administration decisions on flu basis of an orgmnizaton's religious character or affiliation, religious narne, or [he religious composition ofiis
board of director,.
"tire regulation also prohibits faith -based organizations ('roar using financial assistance (loan the DOJ to fund inherently (or explicitly)
religious activities. While faith -based organizations car) engage in non - fended inherently religious activhes, they mint hold them
sepa atel)- from the program Ratified by the DOJ, and recipients carnet cmup¢I beneficiaries to participeto in them. The Equal "i'reannent
Regulation also makes clear that orga oratios participating in programs Funded by rite DOJ are not permitted to discriminate in the
prevision of services on the basis of a beneficiary's religion. For more inforttation on the regulation, please see the OCR's websile at
htyrahvww. ojp. nsdoj .gov /abau[tocn�qusrl_lrahnn.
SAM and faidmbused organizations should also note that the Omnibus Crime Control and .Safe Streets Act (Sala Sucats Act) of 1968, as
amended., 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, its mnendcd, 42 U-.S.C. § f 0604(e); the,luvcnilc Justice and Delinquency
Prevention Act of 1974, as unloaded, 42 U.S.C. § %72(b); and VAWA, Pub. L. hie. 119 -4, sec. 1(0)(4), 127 Star. 54, 61.62 (to be codified
at 42 US C, § 13925(b)(13)) contain prohibitions against discrimination an {he basis of religion in employment. Despite {]lose
nondiscrimination provisions; the DOJ has concluded that it may construe the Religious Freedom Restoration rid (R.FRA) on a case -by-
vise basis to permit some fm tli �bascd orgaNzations to receive Cut funds while taking into account religion when hiring staff, even Willie
statute that authorizes the binding program generally forbids recipients front considering religion in employment dccisfrrs.
Please consult with the OCR f you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination it) employment.
Using Arrest and Convlefou Records in .Alaking Employment Decisions
The OCR issued an advisory document It recipients on the proper use ofarrest and conviction records in looking hiring decisions. See
Advisory for Recipients orhinancial Assistance from tine U.S. Department or Justice on the U.S. Equal Employment Opportunir-v
Cmnntissioo's Enforcement Guidance; Consideration of Arrest and Conviction (records in Employment Decisions Under Title Vll of the
Civil Rights Act of 1964 (June 2013), available at http;/Rvmv. ojp. usdoj. gov / /about /ocripdf.i/Uscof(,onvictioii Advisory. pdC Recipients
should he mindful that tine trnsuae of arrestor conviction records to seven either applicants for onrployment or employces for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawlid employment discrimination. In light of the
Advisory, recipients should consult local counsel in ro� iewfng their employment praoliees. IPwarranted, recipients should also incorporate
m) analysis of the use of nm it and conviction records in their Equal Employment Opportunity flans (hiF -OPs) (sue below),
Complying with the Safe Streets Act
An orgmilxadon that is a recipient of financial assistance subject to the nondiscrimination provisions of the Sari: Streets Act, most meet two
obligations: (1) complying with till federal regulation pertaining to the devulopmcntof an REOP (see 28 C.F'.R_ In, 42, subpt. F,) and (2)
submitting to the OCR findings of discrimination (see 28 C: F.R. §§ 41204(c),
25C -36
Meeting the ESOP Requirement
iryour organization has less than fifty ontployccs or receives an arvm'd of less than 1$25,000 or ran nonprofit orgtmization. a medical
instinaion. all educational iosl.itutimr, or an Indian while, then it is exempt from the ESOP requirement. To clahn the exemption, yo [it
organization an tit complete and Wharf Section A of the Certification Form. which Is available online at
hill) l /waves. ojp. usdoj .gav{xboutiocr;pdPx'cerLrldL
IFyour organization is a govcrnmcat agency or private business find receives an award of $25,000 or more, but less than $500,010, mad has
filly fir more entployres (counting both Pull- and part -time employees but excluding political appointees)- then it tins to prepare a
Utilization Report ( formal ly called an ESOP Short Farm), but It does not have to submit the report to the OCR for review. Instead, your
orgmrizntion has to maintain the Utilization Report on file and make it available for review on request- in addition, yourorganization has to
complete Section B orthe Cal tificntion Pomt and return it to tine OCR. The Certification ('oat is available at
hn.ps/www or) . asdaj _govlabouubur,'IndCelceryttiF
tryout organization is a gorernmont agency ar private business and has roceived an award lior $500,000 or more and has fifty or more
employees (counting both Bill- and purl -time employees but excluding political appointees), then it has to prepare a Utilization Report
(fiirmin ly called air EFOF Short Foeru) and submit it to the OCR for review within smlsty days from the date of this letter. For assistance in
developing a Utilization Report, please consult Ole OCR's wcbsite at http:/ h" vw. 0jp ,usdoj.gav/lbotitlocdaeol),Iitm. In addition, your
organization has to complete Section C orthe Certification Form and return It to the OCR. The CertitirnUon Fonn is availabtc au
httplowwvv. ojp- us"doj. gov /abouUocr /pd f'slcert.pd f.
To comply with the ESOP requirements, you may request technical assistance from an EEOF specialist at the OCR by telephone at (202)
307.riew. by TTY at (202) 307 -2027, or by a -mail at rliOsubmtssmttiPusdoj.gov.
Meeting the Requirement to Srdnult bindings of I)iscrinrinlltivrn
if in the three years prior to tine date of tine grant award, your organization has received an adverse finding ordiscrimi mum based oil race,
coin. national origin, religion, or sax, after a due - process hcarinp„ from n state or federal court or Prom it state or fcdorai administrative
agency. your organization must send a early Of the (lading to the OCR.
Ensuring the Complianee of Subreeipients
S,AAS must he%c standard assurances to to ti Cy subrecipiants or their civil rights obligations, written procedures to address discrimination
complaints riled against subreoiptents, methods w mentor subrecipicns, coupliance with civil'riahts requirements, laid a prograitr to train
smbreeipients on applicable civil rights laws. In addition, SAAB must submit to the OCR every three years written ivielhods of
Administration (f /lft that summarize the policies and procedures that they have imphancnted to ensure file civil rights compliance or
subrecipients. For more inforruatlon on time MOA requirement, see http :,='hnvwaajp.usdnj.gav /funding /oher m'0quirumenfs.htm.
If the OCR call assist you in any way, in fill filling your organization's civil rights responsibilities as it recipient of ferlm't0 financial
assistance, please contact ms.
$IOeaiel4,
a. —
Michael L. Alston
Director
ec Grant Manager
Financial Analyst
25C -37
Department of Just11e GRANT, MANAGER'S MEMORANDUM, PT. 1:
Offme of J nticc Pmgrnm
PROJECT SUMMARY
s ! Burcau of Justice Assistance
0i
1 � � ,. Grant
PRO1C:('1' NUMBER
PAGE I OF 1
2U 15AJ -BX -(1226
This pm]oot iasupponal under 'FY151B,IA- JA(i)821iSC'3750.etwq -.
I. SrAFP C'ON9'AC'T (Nome &telephone anmben
2.1ROJEC'r OIREC'I'OR LNamq uAAruSa i 'tuleplronennnnUnr)
Gale Forrpihn
Nancy Nguyen
(20.) 598,9522
' Grams Malinger
Reswmh and Davelopmeat
431 The City Drive South
Orange, CA 92868. 1,101
(714) 935 -5869
3a TI r4E OF'rFiF PROGRV4
3t) PONISCOD6(SF'P IN$,"gtU("fIONS
FrlA FY 13 Edward Bynle Manorial Awrice Amislanca Gnmt (JAG) Program
U,cal Solicitation ON REVERSE)
4.'rm,E.OP PROJECT'
FY 15 JAC Program
S NAME Sc ADDRESS 01' GRAN'1 -E17
County ol'Onmge
10 Cim CenCa' Plaza
Santa Ana, CA 92701
7 PROGRAM PERIOD
FROM I001:3011 TO 09/30,7018
9. AMOUNTOF 0.WARD
S J65,7 72
6. NAME R ADRESS OF SL OGR;ANTEE
R BUDGETPERIOD
FRONT. 10:0112WI 10; 09302018
10. DATE OF AWARD
08/132015
11 SF",CONOYEAR'SFIUDO51' C2.SECOND t'EAIi'S RtJl7C6'T AhIOWNT
13 rhIR,DYEAR :SHUDIDUPERIOD 14 .'fl'ilRDYEAR'SBUDG7 rAklOt!N'f
Is St.'VL4LARY DCSCRIPTiGN OF PItO.IECI (See instriwean on reverse)
The Edrwm,l Byrne Memorial Justice Assistance Gram Protirnn OAG) allow..unes and unite nflocil gwenanent, including tribes, to aupVorr a broad range or
actmu es to prevent and canna] crime based on their own Sta G and local needs and cvmdino s. Granr fiends can be axed for atnlc and local roi mivos, technical
assistance, training, Parsoonel, equilantav .supplies. cantmetunl support, and nfonumem, gymmn.s lot Inan udAtatice. including for any one of more nhho
fallowhor program areas: 1) law entorcemem pmgmma; 2) Irru.eeution and coma programs 3) prevention and education programs; 41 corrections and cornnnmity
corrections programs; 5) ding treatmun and cnlnrcenieru programs; a) planting. imalaaam, and teohnalagy imptrweau nt pro„•raurs, and 7) crime rmim and
whites.. programs (other than cnntpensatinn).
I lie Ornrgo County Sheriff Coronor Deparonent will serve as the 6wit) agent tin the FY 15 tAG Grant and finale will be miltzed to support a broad range of
activities to pre%not and cmrtal crime in Orange County. CaHfi)mia. NC A1NCF
6JP FORb6400012 (REV 4.881
25C -38
r Department of Justice
}
€ Office of Justice Programs
a
Bureau oj' hlstice it ssistance
IPnslnngnnt IR 10331
Memorandum'rw Official Grant Pile
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA C'omptiance in Further Devolopmental Stages far County of
Orange
The Edward Byrne Memorial Justice Assistance Grant Prograrn (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the fiords
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating fonds for any of
the specified activities, the grantee must First determine if any of the specified activities will be funded by the
grant.
The .specified activities requiring environmental analysis are:
a. Now construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a I00 -year flood plain, a wetland, or habitat for endangered species, ore
property listed on or eligible for listing on the National Register ofFtistorie Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. ftrtplementation ora new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household.
recreational, or education environments; and
e, Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetarnine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment andlor an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations.
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see htip:/i www. ojp. usdoj .gov,'BJAlresoui,ce /nepa.litmL
Please be sure to carefully review the gram conditions on your award document, as it may contain more specific
information about environmental compliance.
25C -39
:. u0pnrtment of Justice
Office ofJusuce Prognms
e Bureau Of JusticeASSistanee
1 RECIPIENT NAME. AND ,AnORESS(In:;wdmg Z, Cuu,
County uroranpe
10 clmc Cu".' Plmu
5:mm Ann. CA 72)01
is ( RANTRP. IRS.VFNDOR NO
9s9999a31
!h URANUF DI 'NS NO.
111950374
1 PROIC(A IITLI'
FY i s fAO Program
Grant
1 A \PARDNC3f lit Yili -Ul-N 8 -92_'6
S PROJE'CTITRfOD PRC)NI
RUD(jETPSRIOD FROM
5 AWARD DAl'F 0113'1) 15
s SUPPLEMENT NLMOER
00
'I PREVIOUS AWARD ANIOL'N I
10 :tMOUNT Or rHIS AWARD
It Fork[ AR'ARD
PAGE I OF 19
11"Itl.6H TO 04II1JI15
1091101! TO IN it) loIN
1 ACTION
Inuwl
I!. SPECIAL CONDITIONS
I I G ABO VS. GIIAN'T PRO /PLT IS APPROVED SL'fl)FCT TO St `CFI ( ONDI TIONS OR UMI I kTIONS AS ARE SET FORTII
ON THE ATTACHED PAUEIS}
ir. STh PI:'rORY ACTV(l7Rit'Y DOR DaANr
This Prolaat rs suppanod nnJkr F'V 19(elA - IADf 42 S:SC )ic0. C� veq
Dt CA'TALOG (JF DOMCSTIC. FF.011l4l1.. A3514'f0.NCfi [CFDA NumJ<tl
10 -7;38 - EDW.AKD It YR NE MEMORIAL It'STICC .ASSISTAN( E GRANT PROD RAM
15 METHOD OF PAYMENT
GPRS
S9
S 161.71
5Ifit '2
A(tNCY APPROVAL
. _. _._... ...._. .. '. GRANTEE hCGk.PTANCE
tE T1'PE6'vAMC AND 711 LI DE APPROV tNC) IJFFICIAt. 13 TYPED NAME AND TITLE OF At 'THORIZED ORANTf P OFFICIAL
Dcnuv O'Dunnolt
7bdd Sprcxkr
Dittromr Bn,vd of SupCmsos. Chute
Ii, SfQNAfDRHOFAPPROV'INOOPFICIAL 1q
OtP FORM 40007 (REV 5371 PREVIOt S EDITIONS ARE OBSOLETE
OfPFOfty1140005(REY "to
25C -40
OFFICIAL NA DATF.
APPROVED AS TO FORM
OFME OF THE OCIUWY OW NSEL
yr COUNTYj CALIFpRN
v
e "L' -.
By
bm
�� __
\4lNLY L'iiE ONLY
p ACCOiJ!VTMO
CLASSIFICATION CODES
A PDJL
F1't1181
FISCAL FUND
9LO,
DIV
YEAR CODE
ACT. OFC,
RED. SUB.
POMS AMOt Nt'
% n
D) $0
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145172
OtP FORM 40007 (REV 5371 PREVIOt S EDITIONS ARE OBSOLETE
OfPFOfty1140005(REY "to
25C -40
OFFICIAL NA DATF.
APPROVED AS TO FORM
OFME OF THE OCIUWY OW NSEL
yr COUNTYj CALIFpRN
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By
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Department of Justice,
(1) urOffice ofhstice Programs AWARD CONTINUATION
Beau of Justice Assistance SHEET RAGE a OF in
crant
PROJECTNUMSER 21113- DJdfX•02ad AWARD DATE 081132015
SPF(.'ML CONDITIONS
I. Applicability or Part 200 Uniform Requirements
'rile. Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Pan 200, as adopted
and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part 200 Uniform Requirements ")
apply to this 2015 award from the Office of Justice Programs (OJP), For this 2015 award the Part 200 Uniform
Requirements, which were first adopted by DOJ on December 26, 2014, supersede, among other things, the provisions
of 28 C.p.R, Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230,
If this 2015 award supplements foods previously awardedby OJP under the sane award number, the Part 200 Unifi>rm
Requireiroam apply with respect to all award funds (whether derived from the Initial award or a supplemental award)
that are obligated on or after the acceptance date of this 2015 award
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements, a time.
limited grace period may be available under "train circumstances to allow for transition from policies and procedures
that complied with previous standards for proeuraments under federal awardx to policies and procedures that comply
with the new standards (that is, to those at 2 C.F.R. 200.317 through 200326).
For more information on the Part 200 Unifann Requirements, including information regarding the potentially - available
grace period described above, see the Office of Justice Programs (OJP) website at
litip://ojp.gov/rtinding/Part2O()UtiiromiRetluirt"ents.htm,
In the event that an award- rclatcd question arises nom documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Unifann Requirements, tine
recipient is to contact OR promptly for clan Fontiou.
2. 'rile recipient agrees to comply with the Department of Justice Gmnts Financial Guide as posted on the 01? website
(currently, the "2015 DOJ Ctrants Financial Guidc").
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Platt (if recipient is
required to submit one Fatalism to 28 C.P.R, Section 42.302) that is approved by the Office for Civil Rights is a
violation of the Standard Assurances executed by the recipient, and may earth in suspension of funding until such time
as the recipient is incompliance, or termination of the award.
4. 'rho recipient understands and agrees that OR may withhold award funds, or may impose other related requirements,. if
the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Pat 200
Uniform Requirements (or by the tenths of this award), or other outstanding issues that mdse in Connection with audits,
investigations, or reviews of DOJ awards.
5. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJp.
6. 'the recipient and any subreciph nts must promptly refor to the DOJ OIG any credible evidence that a principal,
employee, agent, subrecipullo, contractor. subcontractor, or other person has - -(1) submitted a claim For award funds
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct
should be mpm led to the OfG by - mail: Office of the Inspector General U.S. Department of Justice Investigations
Division 950 Pcnasylvanie Avenue, KW- Room 4700 Washington, DC 20530 e -mail: aig,hmlinc@usdoj,gov hotline:
(contact information in English and Spanish): (800) 869 -4499 or hotline fitx: (202) 616.9881 Additional information
is available from the DOJ OIG website at www.usdcj.gov /afg
OJF FORM4000o (REV. 4.891
25C -41
Department of Justice
Office of Justice Programs
Bureata of Justice Assistance
tiR
PROJECT NUMBER 2015- nYBX,ocila
AWARD CONTINUATION
SHEET
Gratat
AWARDDA'TE oviii20I5
SPECIAL. CONDITIONS
7. Restrictions and certifications regarding nondisclosure agreements and related matters
PAGE s OF 10
No recipient or subrecipio ll under this award, or entity that receives a contract or subcontract with any funds under this
award, may require any employee or contractor no sign an internal confidentiality abmeement orstatomm t that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with late) of waste. Rand, or abuse
to in investigative or law enforcement representative ora federal department or agency authorizer, to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to claasified inforration). Form 4414 (which talons to
sensitive compartmented int'o'rnation), oc any other thrm Issued by a federal department or agency governing the
nondisclosure of classi Fred information,
I tit accepting this award, the recipient —
a. represents that it neither requires nor hea required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or Otherwise currently restrict (or purport to prohibit or restrict) employees Or
contractors from reporting waste, (read, or abuse as described above; and
b, ceriMto; that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit of otherwise restrict (or purport to prohibit or restrict), reporting of waste, trmrd,
or abuso as described above, it will immediately stop any father obligations of award funds, will provide prompt
written notification to the agency making this award, and will resume (or permit resumption ot)such obligations only if
eeprcrody inulmrized to do so by that agency.
2. If the recipient does or is authorized to uake subawards or contracts wider this award —
a, it represents then_
(I ) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a snbaward, cotract, or subcontract) either requires or has molod, ed internal confidentiality
agreements or statements tton employees Or contractors that currently prohibit or otherwise crtaendy restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above, and
(2) it has made appropriate inquiry, or otherwise has an adequate . fncHted basis, to support this representation; and
b, it tortillas that, if it learns or is notified that any subrecildent, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors toe emo agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, food, or abuse as described above, it will
inunertintcly stop any further Obligations Of award ponds to or by that entity, will provide prompt written aatificatimn to
the agency making this award, and will resume (Or permit resumption of) such obligations only irexpressly authorized
to do so by that agency.
R. Recipient understands and agrees that it cannot use any federal buds, either directly or indirectly, in support ofany
contract or snbaward to either the Association Of Cmmtnuniry Organizations for Reform Now (ACORN) or its
subsidiaries, without cite express prior written approval of ())p.
0, The recipient agrees to comply with any additional requirements that maybe imposed during the grant performance
period if the agency determines (bat the recipient is a high -risk grantee. Cf 2R C.P.R. parts 66, 70.
Our PORN 4000,2 (REV 4.89)
25C -42
Department of Justice
Office of Justice Pregram3 - AWARD CONTINUATION
i Bureau of Justice Assistance SHFET PAGE 4 oP m
Grant
PROJECT NUMBER 2015 -DJ- 6X.0:76 _ AWARD DA 'r6 03/1312015
SPECIAL CONDITIONS
10. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government-wide system of icially designated by OMB and OJP). Tile
recipient also agrees to comply with applicable restrictions on subawards to first -tier submcirwits that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Pmgrans web site at hiip: /lwww.ojp.gov /tunding/smn.htnr. (Award condition:. Registration with the
System for Award Management and Universal identifier Requirements), and are incorporated by reference here. This'
special condition does not apply to an award to an individual who received the award as a natural person (i.e., uurclrued
to any husiness or non - profit organization that he or she may awn or operate in his or her name).
H, pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving, "74 Fed. Reg.
51225 (October I, 20091, the Department encanmges recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace saga) policies and conduct education, awareness, and otheromreaeh to decrease
crashes caused by distracted drivers.
12. Tire recipient agrees to comply wolr all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing die use of federal funds for expenses
related to conferences, meetings, Immings, and other events, including the provision official and /or beverages at such
event& and casts of attendance at such events. Information on relca applicable to this award appears in the DOI Grants
Financial Guide (currently, as section 3,10 of "Postoward Requirements" in the "2015 DOI Giants Financial Guide"),
13. Tire recipient understands and agrees that nay training Or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgra ices, available
at http:// www. njp. usdoJ. govlpuuhngtojplrainingguidingprinuipJes elan.
14. The recipient agrees that if it currently bas an open award of federal funds or if it receives an award of federal funds
other than this DIP award, and those award funds have been, are being, or are to be used, in whole, or in part, for one or
more of the identical cost items for which hinds are being provided under this OJP award, the recipient will promptly
nodf"y, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget- tnecGfication or
change-nf- prajce�icape grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding,
15. The recipient understands and agrees that award finals may not be used to discriminate against or delagrato the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal ymardians of such students. '
16. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography,. and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal. or local law enforcement agency or any
other entity, carrying out criminal investigations, prosecution, or adjudication activities.
i
' 17. A recipient that is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate
described in 2 C.F.R. 200.414(1), and that elects to use the "do minimis" indirwt cost rate, must advise OJP in writing
of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Unifirma
Requirements, The "do minions" rate may be applied only to modified total direct costs (MTDC).
18. The recipient must collect, maintain, and provide to OJP, data that measure lire performance and effectiveness of
activities under this award, in the mamter, and within the tinteframes, specified in the program solicitation, or as
otherwise specified by OJP. Data coilection supports compliance with the Government Perfamrance mid Results Act
(OPRA) and the GPRA Modernization Act, and other applicable laws.
DIP rORM 400012 (REV 4.3R)
25C -43
Department of Justice
v Office ofJustica Programs
t .
Bureau of.7ustica Assistance
PROJECT MIM9PR 2W5d)j -8X -0226
AWARD CONTINUATION
SHEE'r
Grant
AWARD DATE DalU 20IS
PAGE 5 Of' 10
SPECIAL CONDITIONS
19. The recipient agrees to comply with ON grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO or all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJAVOCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and /or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of file recipient as a DOI High Risk
grantee; or termination of an oward(s).
20. The recipient ogress to comply with applicable requirements to report first -tier subawards of s25,0oo or mire and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives or
the recipient and first -tler subrecipients of award funds. Such (into will he submitted to the FFATA Subavard
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
hrtp:/ Iwvnv .ojp.gov /t'unding /ffata.htm (Award condition: Repotting Snbawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or nun- profit organization that
he or she may own or operate in his or her name).
21. Program income (as donned ht the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SP 425,
22. The recipient understands and agrees fall it has a responsibility to monitor its subrocipiens' compliance with
applicable federal civil rights laws, The recipient agrees to submit written Methods of Administration (MOA) for
ensuring subrecipients' compliance to the OJP's Office for Civil Rights at CivitRightsMOA( usdoj.gov within 90 bays
of receiving the grant award, and to make supporting documentation available for review upon request by OJP or any
other authorized persons. The required elements of the MOA are set forth at
http:// www. ojp. nsrloj. gov/ funding/other_requiremonts.htm, under the heading, "Civil Rights Compliance Specific to
State Administering Agencies."
21. In order to promote arfortnation sharing and enable mucoperaadity among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with OOJ's Global Justice Information Sharing Initiative
(DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall eonromt to file Global
Standards Package (GSP) and all Constituent elements, where applicable, as described at:
fitip://Nvww.it.ojp.gov/gqp_grantcotidition, Grantee shall document planned approaches to intorrnation sharing and
dasenhc compliance to the GSP and appropriate privacy policy that protects shared infe rnation, or provide detailed
justification for why as alternative approach is recmnmended.
24. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law cnfercotnent information
sharing systems which involve interstate connectivity between jurisdictions, such, systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction ofBJA that this requiranent would not be cost effective or would impair the
functional fly of an existing or proposed IT system.
OJP FORM 400012 (REV. 1l.kR)
25C -44
i S
Department of Justice
Office of Justice Programs
i f Bureau of,Iusiiee Assistance
PROJECTNUMBER 2013-1- aX.0226
AWARD CONTINUATION
SHEET
Grant
AWARD DATE (s[I);2013
SPECIAL CONDITIONS
PACE 6 OF In
25. 'The recipient agrees Ihat any iofcnna(ion technology system funded or supported by OJP funds will comply with 28
C. F, R. Part 23, Criminal Intelligence Systems Operaling Policies, if Of dctormines this regulation to be applicable,
Should OR determine 28 C.F.R. Fair 23 to be applicable, OR may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.P.R. Pail 23 occur. the recipient may be tined as per 42 (J.S.C.
37899(c)•(d). Recipient may not satisfy such a fine with federal fiords.
26. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (tile "Equal Treatment Regulation "). The Equal
Treatment Regulation provides in part that Department of Justice grant awards or direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or prosetyrzadon, Recipients of direct
grans may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded prognuu, and participation in such activities by individuals receiving services front the
grantee or a sub - grantee must be voluntary, The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discrim(nate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis tier employment See
hnpaiwvnv .ujp.guv /abour/ucr /eryuat, Ebo.hnn.
27. Grantee agree,' to comply with the requirements of 28 C.F.R. Part 46 and ail Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including Obtainment of Institutional Review Board
approval, if appropriate, and subject Warned consent,
28. Grantee agrees to comply with all confldantiahry requirements of 42 U.S.C. section 37898 and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or Information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy C.'ertircon, that is in accord with requirements of 28 CF.R, pan 22 and, in particular,
section 22,23.
29. Award recipients must verify Point ofContact(POC), Financial Point of Contact (FPOC ), and Authorized
Representative contact information in GMS, including telephone number and e -mail address. ]Carry information is
incorrect or has changed, a Grant Adjusunent Notice. (GAN) must be submitted via the Grants Management Syaem
(OMS) to document changes.
30. The grantee agrees that within 120 days of award acceptance, each current member of if law enforcement task force
funded with these funds war) is a task three commander, agency executive, task three officer, or other task force
member of equivalent rank, will complete required online (intemet-based) task force training. Additionally, all future
task force members are required to complete this training once during the life of this award, or once every four years if
multiple awards include this requirement. The training is provided tree of charge online through BJA's Center for Task
Force Integrity and Leadership (www.cttli.org). This (mining addresses task three effectiveness as well as other key
issues including privacy and civil libettics /rights, task tierce performance measurement, personnel selection, and task .
force oversight and accountability. When BJA finding supports a task force,a task force personnel ninershould be
compiled and maintained, along will course completion certificates, by the grant recipient. Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership (www.culi.org),
31. The recipient agrees to participate in BJA - sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA's request.
OR FORM CUM (REV. 4.98)
25C -45
Department of)usucc
Office of Justice Programs AWARD CONTINUATION
y Bureau of,lustice Assistance SHEET PAGE a OF It)
�n M�
Grant
PROJECTNUMBER 2015 -133-0% -0226 AWARD DATE (00 1312 0 1 5
SPECIAL CONDITIONS
32. All procurement (contract) transactions sack, this award most he c,adoa.ed in a manner that is consistent with
applicable Federal and State law, and with Federal procurement standards specified in regulations governing Federal
swards to non -F deral entities. Procurement (contract) transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive (e.g., sole source) procurements by the award recipient in excess
of the Simplified Acquisition Threshold (currently 5150,000) sae out in the Federal Acquisition Regulation must
receive prior approval front the mvardurg agency, and must otherwise comply with rues governing such pmcurcootos
found in file Current edition of the OJP Financial Guide.
37. Approval of this award does not indicate approval ofany consultant rate in excess of $650 per day. A detailed
jnstif9cation must be submitted to and approved by the Office of Justice Programs (OJP) progra n office prior to
Obligation or expenditure of quell fimds.
34, Award recipients must submit quarterly a Federal Financial Repart (SF-425) and annual performance reports through
GMS (hops: / /grants.o }p.usduj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103.62, applicants who receive finding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Ton( (PM'r) websitc (www.6japerfunnanretoOls.arg). For more detailed
information on reporting and other JAG requirements, refer in the JAG reporting requirements webpage, Failure to
submit required JAG reports by establialcd deadlines may result in tine fromlig of grant funds and future High Risk
designation.
35. The recipient agrees that funds received under this award will not be used to supplant State or local funds, . but will be
used to irtereasc the amounts or such funds that would, in the absence of Federal funds, be tirade available for law
enforcement activities,
36. The recipient agrees to monitOr subuwnrds under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, Including the OJP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible For oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subreciplents. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawmds under this award.
37. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed
cartificalkins ore file for any subreeipients planning to utilize JAG funds for ballistic- resistant and stab- resishut body
armor purchases. This policy must be fn place for at least all uniformed officers before any JAG funding can be used by
the agency for body actor. There are no requirements regarding the nature of the policy other than it being a mandatary
wear policy for all uniformed officers while on duty.
38. Bnllistiaresislort and slab - resistant bOCly manor purchased with JAG hands may be purchased at any threat level, make
or model, front any distributor or manufacturer, as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NU Compliant Body Armor
Model List (http: #nlj.gov). In addition, ballisde- resistant turd stab- resistant body armor purchased must be American-
made. The latest MJ standard information can be found here: hap:!/www.nij.gov/ topics /technology /body - armor /safety-
initiativo,htm.
39. JAG funds may be used to purchase vests for an agency, bill they may not be used as the 50% match for purposes of the
Bulletproof Vest Ptumership (BVP) program.
01P FOltbl Asa cz REV 4.so l
25C -46
7 <l
i "
Department of Justice
Office of Justice Programs
lI?J Bureau of Justice Assistance
PROJECT NUMBER 'O"5-DJ -aX -0226
AWARD CONTINUA'T'ION
SHEET
Grant
AWARD DATE 08/IL2015
rACr_ s OF ti
SPECIAL CONDITIONS
40, The recipient is required to establish a trust find account. ('flee trust fund mayor may not be in interest - bearing
acewrin.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byme Neonatal Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
the grant Ponds in file lost fund (including any interest earned) during the period of the grant and expend within 90
days thereafter. Any unobligared ar unexperated Ronda, including interest earned, must be retuned to the Office of
Justice, Programs at the time of closeme,
41. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), tae National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by asubgrantee. Accordingly, the grantee agrees to first deuannine if any
Of Ilia following activities will be fended by tine grant, prior to obligating funds for any of these purposes. If it is
detcriuined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
'file grantee understands that this special condition applies to its following new activities whether or not they are being
speci faulty funded with these grant foods. That is, as lotions the activity is being conducted by the grantee, a
subiltsa tce, or any third party and tire activity needs to be undertaken in order to use these grant funds, this special
condition most first be met. The activities covered by this special condition are:
a. New construction;
b. Nhnor renovation or remodeling of a pmperry located in an cnvironumemalty, or historically sensitive area, including
properties located within a too -year flood plain, a wetland, or habitat for endangered species, or a property listed an or
eligible for listing on the National Register of Historic pieces;
c. A renovation, lease, or may proposed use of a building tar facility that will either (a) result ma change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the Ilse of chemicals other than chemicals that ire (a) purchased as an
incidental component of a tended activity and (Io traditionally used, for example, in office, household, recreational, or
education environments: and
e. Implementation ON program relating to clandestine methamphetannue laboratory operations, including the
idantiftcnttun, seixtrce, or cPosnre of clandestine mnthanphotamine tabonrtnries_
The grantee undenstands and agrees that complying with NEPA may require the preparation of an Environnened
Assessment and /or an Environmental impact Statement, as directed by 131A. The grantee further understands and
agrees to the requirements for implementation of a Nitigirion Plan, as d tilled nt
litip:// www. oip. usdo (.gov[BJA/resotirce /nap)a.htmi, for programs relating to methamptreramiva laboratory operations.
Application of This Special Condition to Grantce's Existing programs or Activities: For any of the grantees or its
suligravtees' existing programs or activities that will be funded by these grant funds, tine grantee, upon specific request
front BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
42. BJA strongly encourages the recipient to submit amoral (or more frequent) JAG success stories. To submit a success
story, sign in to your My BJA account at Intps:l /www,bia.gov/Login.aspx to access the Success Story Submission form.
If you do not yet have a My BJA account, Pease register at httpsdtww sv.bja.gov /profile.aspx_ Once you register, one of
the available areas on your My BJA page will be "My Success Stories ". Within Ibis box, you will see on option to add a
Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web
page at https':// www .bja.gov/Sttccwstoryl.ist.ispx,
43. Recipient understands and agrees (hat award funds pray not be used for itenss that are listed art the Prohibited
Expenditure List at the time of purchase or u(riuisition, including as the list may be emended from time to time. The
Prohibited Expenditure list may be accessed here: harps:// www. bja. gov/€ rrndltg (JAC➢CanCmlledPumhaseList.pdf.
00 FORM 4ottn /2 (Rf V.4-Fa)
25C -47
t .s
Department of Justice
Office orlustice No-Tanis
r Bureau of Justice Assistance
PRO.IECT NUMBER 201 5-DI-8X-0226
AWARD CONTINUATION
SHEET PAGE. 9 Or it
Crant
AWARD DATE 08/11,2015
SPECIAL CONDITIONS
44. Recipient understands and agrees that award funds may not be used for items that are listed on the Controlled
Expenditure List at the tune of purchaso or acquisition, including al the list may be amended from time to lime, without
explicit written prior approval from B)A. The Controlled Expenditure Lint, and instructions ml how to request approval
for purchase or acquisitions may be accessed here: https: /Iwww.b } n.gov/ funding /JACjConirolledPurchaseList.pdf
45. Recipient understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at the
time of purchase or acquisition, including as the list may be amended from limy to time, with award Ponds by an agency
will trigger n requirement that the agency collect and retain (for A least 3 years) certain information about, the use of 1)
any federally- acquired C.orrodted Cquipment in the agency's inventory, and 2) any other controlled equipment in tile
same category as the federally - acquired controlled equipment in the agency's inventory, regardless of source; and
make that information available to B.IA upon request. Details about what information must be collected and retained
may be accessed here: https:!l vrww. whilehousc .govlsitos /defaulUfitos/ doesl le_- equlptnent _wg_final_reporC_ftuld.pdY
46. Recipient understands and agrees that, notwithstanding 2 CPR § 200.313, no equipment listed on the Controlled
Expenditure List that is purchased under this award may be transferred or sold to a third party, except as described
below:
a. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement
Agency (LEA) after Obtaining prior written approval from BIA. As a condition of that approval, Otc acquiring LEA will
be required to submit information and certifications to BJA as if it was requesting approval to use award fund for the
initial purchase of items on the Controlled Expenditure List.
b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award.
c. Agencies may not transfer or sell any Controlled Equipment purchased order this award to non -LEAs, with the
exception of fixed wing aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or
sale is finalized, the agency must obtain prior written approval from BJA- All law cnfincement- related and other
sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be
removed prior to «ens ter or salo.
Recipient farther understands and agree' to notify BJA prior to the disposal of any items oil the Controlled Expenditure
List purchased under this award, and to abide by any applicable laws and regulations in such disposal
47. Recipient understands and agrees that failure to comply with conditions related to prohibited or Controlled
trxpenditures may result in a prohibition front further Controlled Expenditrre approval under this or other federal
awards.
43. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance. (BJA) has received documentation
demonstrating that the state or local governing body review and public comment requirements have been met and a
Grant Adjustment Notice (CAN) has been approved releasing this special condition.
49, With respect to this award, federal fluids cony not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of tam maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation imitation is paid with non- redoml fluids.)
This (initiation oat compensation rates allowable under this award may be waived on all individual basis at the
discretion of floc oJA official Indicated in tits program announcement ender which this award is mado.
OR FORM 400n2 (REV. .1,9 8)
25C -48
Department of Justice
Office of justice programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGV@ m OF la
Grant
NROD'CTNUMBER 2115- 1- IM0226 AWARD DATE oslulzo1S '.
SPECIAL CONDMONS
50. Recipient may not expend or drawdown Binds until the Bureau of Justice, Assistance, Office or Justice programs has
received and approved the signed Memorandum of Undentanding (MOU) between the disparme jurisdictions and has
issued a Grant Adjustment Notice (GAN) releasing this special condition.
51. Recipient may not expend or drawdown funds call the Bureau of Justice Assistance, Office of Justice programs has
reviewed and approved the Abstract portion of the application and has issued a Grant Adjustment Notice (GAN)
informing the recipient of the approval.
52. Recipient may not expend, or drawdown finds until the Bureau of Justice Assistance, Office of Justice Programs has -
reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjummant Notice
( GAN) informing the recipient ofthe approval.
$1. Recipient may not expend or drawdown funds until the Bureau of Justice Assiatance, Office of Justice programs has
reviewed and approved the program Narrative portion of the application and has issacd a Grant Adjustment Notice _
(GAN) informing the recipient of the approval.
ale rpRna aogmz tRrv. sssr
25C -49
25C -50