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Home My WebLink About55B - RESO - AMEND PD BUDGETREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 20, 2015 TITLE: PROPOSED AMENDMENTS TO FISCAL YEAR 2015 -16 BUDGET FOR POLICE DEPARTMENT {STRATEGIC PLAN NO. 1,1 and 5,1} I ` CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: p"•T• M El As Recommended El As Amended El Ordinance on 1®` Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For FILE NUMBER 1. Adopt a resolution amending and reestablishing the City's basic classification and compensation plan and amending the Fiscal Year 2015 -16 annual budget to add four Police Officer positions and one Police Sergeant position. 2. Approve an appropriation adjustment in the amount of $725,869 from recognized prior year revenue and appropriating $725,869 into the Downtown Enhancements account. DISCUSSION On August 4, 2015, the City Council adopted the Downtown Enhancements and Parking Modernization Plan to address the need to modernize parking structures, enhance public amenities, and address deferred maintenance in the Downtown. A component of the plan involves adjusting parking meter rates effective October 1, 2015; parking structure rates will be adjusted upon completion of modernization improvements to the parking structures. These adjustments, calibrated to match market rate values, were designed to fund downtown amenities such as garage and alley improvements, additional police officers, a downtown map and guide, and a downtown and Civic Center shuttle. The City Manager is now requesting the addition of four Police Officer positions to the current annual budget, which will be assigned to the downtown to increase police presence and security measures. The proposed four additional officers are expected to be hired by February 2016. In the interim, additional coverage in the Downtown will be provided beginning November 1, 2015 through January 31, 2016 and will continue in the evening hours after the four additional officers are hired. 5513-1 Proposed Amendment to Fiscal Year budget October 20, 2015 Page 2 In addition, the Police Chief is requesting the addition of one Police Sergeant position. Among other duties, this additional Sergeant will be responsible for implementation of the upcoming body -worn camera program. This Sergeant will assist with body -worn camera program policy development, Request -for- Proposals development and evaluation, staff training, and implementation. Once the program is implemented, the Sergeant will be responsible for ongoing policy review, ongoing training issues, tracking vendor performance, and coordination of hardware repairs with Police Department Information Services. In addition, this Sergeant will be responsible for coordinating daily operational tasks, such as preparing and disseminating video evidence to the Courts, and coordinating the Police Department's response to public record requests related to the body -worn camera program. These additional positions capitalize on the opportunities presented by available and anticipated revenues to improve the safety, security and public trust of residents, business owners and visitors to the city of Santa Ana. STRATEGIC PLAN ALIGNMENT Approval of these items assists the City in meeting Goal #1 — Community Safety, Objective #1 (Modernize the Community Policing philosophy to improve customer service, crime prevention and traffic /pedestrian /bicycle safety) and Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #1 (Establish a comprehensive community engagement initiative to expand access to information and create opportunities for stakeholders to play an active role in discussing public policy and setting priorities). FISCAL IMPACT The cost of the four proposed Police Officer positions and any additional coverage will total $725,869 for the remainder of the fiscal year. An appropriation adjustment of recognized prior year fund balance will recognize $725,869 into the Parking Fund Prior Year Carry Forward revenue account (no. 02710002 - 50001) and appropriate $307,917 into the Downtown Enhancements Salaries expense account (no. 02710133 - 61000) and $417,952 into the Downtown Enhancements Salaries Overtime expense account (02710133 - 61040). In FY 2016- 17, the Police Department will include the cost of $739,000 for these four proposed Police Officer positions using the Downtown Enhancements Salaries expense account (no. 02710133 - 61000) and $422,688 Downtown Enhancements Salaries Overtime expense account (02710133 - 61040). The cost of the proposed Police Sergeant position will be $184,500 per year. The Police Department's base budget includes $121,690 as part of the body -worn camera staffing that was appropriated during the FY 2015 -16 budget process. The balance of $62,810 will be absorbed this year through the Police Department operational cost savings. The Police Department will include the total cost for this position in the Department's FY 2016 -17 base budget. 55B -2 Proposed Amendment to Fiscal Year budget October 20, 2015 Page 2 APPROVED AS TO FUNDS AND ACCOUNTS: w Francisco Gutierrez Executive Director Executive Director Personnel Services Department Finance & Management Services Agency Perso zi S Vc ,s Department Carlos Rojas Police Chief Police Department 55B -3 55B -4 RESOLUTION NO. 2015 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT ANNUAL BUDGET TO ADD FIVE FULL TIME POSITIONS IN THE POLICE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. On July 7, 2015, the City Council passed and adopted Ordinance No. NS -2878, establishing the City's Budget and authorizing position allocations for Fiscal Year 2015 -2016, and requiring that alterations in the allocation of authorized positions be reviewed and approved by the City Council. B. On March 18, 2014, the City Council adopted the 5 -year Santa Ana Strategic Plan. This plan established specific goals, objectives and strategies to guide the City's major efforts during the next five years. C. In keeping with the Santa Ana Strategic Plan goal of Community Safety, objective of modernizing the Community Policing Philosophy to improve customer service, crime prevention and traffic /pedestrian /bicycle safety, and the strategy of partnering with downtown business and merchant associations to enhance security measures and provide a safe environment (e.g., additional downtown Police Officers, body -worn camera program, additional security and police efforts, video surveillance, etc.), the Police Chief proposes adding five (5) full time positions in the Police Department budget. D. It is now desired to amend the Adopted Budget for Fiscal Year 2015 -2016, as amended, to effect these changes. Section 2: That Ordinance No, NS -2878, the Annual Budget for Fiscal Year 2015 -2016, shall be further amended by adding four (4) full time Police Officer positions and one (1) full time Police Sergeant position in the Police Department, at the monthly five -step salary rate ranges as indicated: 5 -Step Salary Rate Range Effective 07/01/13 Number of Monthly Salary Classification Title Positions Added SRR Minimum - Maximum Police Officer 4 690 $6050 - $7355 Police Sergeant 1 733 $7463 - $9073 55B -5 Section 3: That except as amended by this Resolution, all other provisions of Ordinance No. NS -2878 setting forth the Annual Budget for Fiscal Year 2015 -2016, as amended, shall remain in full force and effect. Section 4: This Resolution shall take effect immediately upon Its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 20" day of October, 2015. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: �SwSonia R. Carvalho AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2015 -_ to be the original Resolution adopted by the City Council of the City of Santa Ana on October 20, 2015, Date: 55B -6 Clerk of the Council City of Santa Ana