HomeMy WebLinkAbout25C - AGMT - MAIL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 3, 2015
TITLE:
AGREEMENT FOR MAIL PROCESSING
SERVICES WITH PITNEY BOWES
PRESORT SERVICES, INC.
{STRATEGIC PLAN NO. 7,51
CITY MAN ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
UT0040irl
❑ As Recommended
❑ As Amended
❑ Ordinance on 18'Reading
❑ Ordinance on ZoReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Pitney Bowes
Presort Services, Inc., subject to non - substantive changes approved by the City Manager and
City Attorney, to provide mail processing services for a three -year period beginning November 3,
2015 and expiring October 31, 2018, in an amount not to exceed $20,000 annually, with
provision for two, one -year extensions exercisable by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Central Services Division ( "Central Services ")
currently utilizes Pitney Bowes Presort Services, Inc. ( "PBPS ") to pick up and process City mail.
PBPS is a presort house that barcodes and presorts the mail by zip code. When mail is barcoded
and presorted, PBPS delivers the items to the local United States Postal Service ( "USPS ")
processing facility and subsequently USPS assesses the City a reduced postage rate for utilizing
the service.
In addition to standard mail, the City mails out various Bulk mailings for City functions including
but not limited to, Business Tax and Dog Licensing. These mailings necessitate the use of
envelopes with a pre - printed permit imprint indicia. PBPS is permitted for this service with the
USPS and processes these large mailings on behalf of the City.
On July 3, 2006, an agreement was approved for Pitney Bowes Presort Services, Inc. to provide
City mail processing services. The agreement has ended and staff was directed to conduct
research to determine the availability of other vendors who may provide similar services. The
Central Services division solicited price quotes and two vendors responded for the pick -up, sort
and delivery of regular mail, and bulk mailings. A summary of offers received is as follows:
25C -1
Agreement with Pitney Bowes Presort Services, Inc.
For Mail Processing Services
November 3, 2015
Page 2
Vendor
Location
191itTi
It was determined that United Business Mail in Vernon, CA, is non - responsive as they could not
meet the City's end of business day pick -up for the Santa Ana area. PBPS remains the national
provider of presort services for First -Class Letters, Flats, and Standard Mail partnered with the
USPS. Utilizing Pitney Bowes Presort Services ensures City business mail is processed in a cost
effective and timely manner. For the reasons set forth, Staff recommends the approval of this
agreement.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #7 Team Santa Ana; Objective #5
(create a culture of innovation and efficiency within the organization.)
FISCAL IMPACT
Annual allocations of $20,000 will be budgeted and available in the Finance /Management —
Central Services account (no. 07110100 62300) for expenditure in the following fiscal years:
Contract Period
Fiscal Year Amount
2015 -16 (Nov — Jun) $14,000
2016 -17 $20,000
2017 -18 $20,000
2018 -19 (Jul -Oct) $ 6,000
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez ?ems
Executive Director
Finance and Management Services Agency
EG /DH
Exhibits: 1. Agreement
Renewal Period
Fiscal Year Amount
2018-19 (Nov — Jun) $14,000
2019 -20 $20,000
2020 -21 $ 6,000
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Letters - Metered $0.016/ea.
Pitney Bowes Presort Services, Inc.
Rancho Dominquez, CA
Letters- Permit $0.019/ea.
Pick -up time daily 4:30 PM
United Business Mail
Vernon, CA
Price offer not received.
It was determined that United Business Mail in Vernon, CA, is non - responsive as they could not
meet the City's end of business day pick -up for the Santa Ana area. PBPS remains the national
provider of presort services for First -Class Letters, Flats, and Standard Mail partnered with the
USPS. Utilizing Pitney Bowes Presort Services ensures City business mail is processed in a cost
effective and timely manner. For the reasons set forth, Staff recommends the approval of this
agreement.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #7 Team Santa Ana; Objective #5
(create a culture of innovation and efficiency within the organization.)
FISCAL IMPACT
Annual allocations of $20,000 will be budgeted and available in the Finance /Management —
Central Services account (no. 07110100 62300) for expenditure in the following fiscal years:
Contract Period
Fiscal Year Amount
2015 -16 (Nov — Jun) $14,000
2016 -17 $20,000
2017 -18 $20,000
2018 -19 (Jul -Oct) $ 6,000
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez ?ems
Executive Director
Finance and Management Services Agency
EG /DH
Exhibits: 1. Agreement
Renewal Period
Fiscal Year Amount
2018-19 (Nov — Jun) $14,000
2019 -20 $20,000
2020 -21 $ 6,000
25C -2
;,v, - aiba; vicc.
MASTER SERVICES AGREEMENT
This Master Services Agreement ( "Agreement ") by turd between Pitney Bowes Presort Services, Inc., a Delaware
corporation, ( "PBPS ") with offices located at 10110 I Street, Omaha, NE 68127, and City of Santa Ana, a California
municipality ( "Client ") with offices located at 20 Civic Center Plaza, Santa Atha, CA 92701, is entered into as of November 3,
2015 ( "Effective Date ").
For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto
mutually agree as follows:
1. Services Provided By PBPS. PBPS will provide the agreed upon services as described in the Staternent(s) of Work
(each an "SOW ") attached hereto or added from time to time and incorporated herein by this reference. The terms of
this Agreement shall apply to each SOW attached hereto, except as expressly provided in any SOW. This Agreement
and each SOW, to the extent reasonably possible, will be construed to be consistent with each other. If and to (lie
extent, however, that this Agreement and any SOW cannot reasonably be construed as consistent with each other, then
(i) tie SOW will control with respect to its subject matter and (ii) this Agreement will control in all other respects.
2. Client's RespOnsibilitle5. Client must present only mail prepared in compliance with all United States Postal
Service' ("USPS") regulations and all other applicable laws, rules, and regulations and meeting the requirements as
set forth in the SOW,
3. Pees For Services. For the services provided by PBPS, Client shall pay the fees specified in each SOW. Effective
not earlier than the last week in January each year, and upon thirty (30) days prior written notice to Client, the fees set
forth in the applicable SOW will be subject to an annual adjustment based upon 'increases in the most current
published Consumer Price Index for the previous twelve month period, as indicated in the column for Urban Wage
Earners and Clerical Workers, U.S. City average (base index year 1982 -1934 =100) as published by the Bureau of
Labor Statistics.
4, Invoices. PBPS shall submit monthly invoices to Client at the address specified in the signature block for Client, or
such other address as is specified by Client to PBPS in writing. Such invoices shall show the total number of mail
pieces handled, the fees charged, postage, and such other information as PBPS may elect to include on its invoices.
Invoices shall be due within thirty (30) calendar days from the date of the invoice; arrangements may be made for
payments by bank to bank transfer. If Client fails to make any undisputed payment when due, PBPS may, upon five
(5) days prior written notice, suspend performance under this Agreement until such payment is made, and any
amounts owed and past due for services rendered or expenses incurred shall bear interest at a rate of one and one -half
percent (1.5 %) per month or the maximum amount allowed by law (if less) until paid, An amount is not in dispute
unless Client, in good faith, has notified PBPS in writing by the due date that it disputes the charges in the invoice and
has provided sufficient detail for PBPS to research and respond to such dispute. Client payment for postage paid by
PBPS to the USPS on behalf of Client shall be as set forth in, the SOW. Client will be responsible for any and all
excise, sales and /or use taxes, and like charges imposed with respect to the services provided by PBPS hereunder.
PBPS shall be responsible for any and all taxes and like charges based upon or determined by reference to the net
income of PBPS.
5. Warranty - Disclaimer. PBPS shall perform all duties and obligations required of it pursuant to this Agreement in a
professional and workmanlike manner and in accordance with accepted presort mail processing industry standards.
EXCEPT AS SET FORTH IN THE IMMEDIATELY PRECEDING SENTENCE, PBPS MAKES NO
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES AND ANY SUCH
WARRANTIES ARE HEREBY EXPRESSLY DISCLAIMED.
6. Compliance. Each party shall comply with all applicable local, state and federal laws and regulations, including
USPS rules and regulations, labor and employment laws and regulations, immigration laws and regulations, health and
safety laws and regulations, environmental laws and regulations and data privacy laws and regulations.
7. Term. This Agreement shall be in force and effect for a period of three years from the Effective Date ( "Initial
Term "). This Agreement may be extended for two (2) additional one -year periods ( "Renewal Terms ") by a writing
executed by PBPS and by Client's City Manager and City Attorney. Notwithstanding the foregoing, the specific term
of any SOW shall be as set forth in the SOW. If this Agreement is terminated while any SOW is still in effect, Tile
terms and conditions of this Agreement shall continue to govern the SOW until such time as the SOW expires or is
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PBPS Contract Management — Rev November 2013
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otherwise terminated. If no specific term is set forth in the SOW, the SOW shall be coterminous with this Agreement.
The total sum to be expended by Client for fees (including postage reimbursement) under this Agreement shall not
exceed twenty thousand dollars ($20,000) annually, including for any Renewal Terms.
8. Events of Default. The occurrence of any of the following events will constitute an Event of Default hereunder: (a) a
material breach of this Agreement or any SOW unless cured within a period of thirty (30) days after written notice of
such breach is given to the defaulting party by the other party hereto; or (b) a party becomes insolvent or makes a
general assignment for the benefit of creditors, or takes advantage of any insolvency act, or comrnences a case or other
proceeding naming the party as debtor tinder the United States Bankruptcy Code, or any proceeding is instituted
against the party seeking liquidation of the party or the party's assets and the party fails to take appropriate action
resulting in the withdrawal or dismissal of such proceeding within thirty (30) days, or there shall be appointed a
receiver, liquidator, conservator, trustee or similar official in respect of the assets of the party.
9. Rights and Remedies Upon Default. Upon an Event of Default, the non - defaulting party may, at its option: (a)
terminate this Agreement immediately upon written notice to the defaulting party or upon any future date specified in
such notice; or (b) continue this Agreement, without waiving the defaulting party's continuing obligation to cure; and,
in either case the non - defaulting party may take whatever action at law or in equity as may appear necessary or
desirable in its judgment to enforce performance of any obligation under this Agreement or seek damages for such
breach.
10, Early Termination, This Agreement or any SOW may be terminated prior to the end of its term as then in effect
upon the occurrence of any of the following events: (a) an Event of Default set forth in paragraph 8 above, following
which the non - defaulting party elects to terminate the Agreement or the affected SOW; or (b) as permitted under a
SOW in the event that the USPS adopts any new postal regulations, procedures, rates or incentives that directly impact
the services.
11. Force Maieure. PBPS shall maintain a commercially reasonable business continuity plan; provided, however, PBPS
shall not be responsible for or incur any liability for arty delay or failure in performance of any service or obligation
tinder this Agreement and shall be excused from the performance to the extent that PBPS is prevented, restricted,
delayed or interfered with by causes beyond its control, including but not limited to acts of God, fire, floods, severe
weather, explosions, utility or communication failures, earthquakes, wars (declared or undeclared), labor disputes,
strikes, lockouts, riots, epidemics, acts of terrorism, blockades, embargoes, government orders or requirements having
legal effect of any government or anyjudicial authority, or any other situations, whether similar or dissimilar to those
referred to in this clause, which are beyond the reasonable control of PEPS ( "Force Majoure "). In case of a Force
Maj otue event, PBPS will notify Client as soon as reasonably possible by whatever means are available. PBPS shall
not be liable for the loss of any postage savings, and Client shall reimburse PBPS for the difference between the
contracted postage discount rate and any postage upgrades required to submit the mail while the Force Majoure effects
continue.
12. Confidentiality. "Confidential Information" means all confidential and proprietary information of either party
( "Disclosing Party"), including, each party's: (i) customer and prospect lists, suppliers and terms of existing
agreements with business partners and other third parties; (ii) pricing, financial and other business information, data
processes and plans, security measures, business continuity and disaster plans, policies and procedures; (iii) research
and development information, analytical methods and procedures, hardware design, technology and non - public
personnel data; (iv) information concerning or belonging to the customers and potential customers of either party; (v)
business practices, know -how, including but not limited to Trade Secrets (as defined by applicable law), and
marketing or business plans; (vi) this Agreement, any orders and training materials; and (vii) any other information
identified in writing as confidential or information that the receiving party knew or reasonably should have known
was confidential, disclosed to the other party ( "Receiving Party ") or to which the Receiving Party gains access in
connection with this Agreement,
The parties acknowledge that Receiving Party may be provided, have access to or be. exposed to Confidential
Information of the Disclosing Party. The Receiving Party agrees (i) to hold the Disclosing Party's. Confidential
Information in strict confidence, and apply at least the standard of care used by the Receiving Party in protecting its
own Confidential Information, but not less than a reasonable standard of care, and (ii) not to disclose such
Confidential Information to any third party or use such Confidential Information except as reasonably required to
exercise its rights or perform its obligations tinder this Agreement or upon written permission of the Disclosing Party.
Each party agrees to cause its employees, agents, subcontractors or other persons over whom the Receiving Party has
control and who require access to such information, to abide by such obligations.
The foregoing obligations do not apply to information that: (i) is already public or becomes available to the public
through no breach of this Agreement; or (ii) was lawfully in the Receiving Party's possession before receipt from the
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P13PS Contract Management — Rev November 2013
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Disclosing Party; or (iii) is lawfully received independently from a third party who is not bound by a confidentiality
obligation to Disclosing Party; or (iv) is independently developed by or on behalf of the Receiving Party without use
of the Disclosing Party's Confidential Information.
If compelled by a requirement of a government agency, a court, or by law or discovery to disclose any of the
Disclosing Party's Confidential Information, the Receiving Party will, unless prohibited by law or order, notify the
Disclosing Party in writing prior to making any disclosure in order to provide the Disclosing Party a reasonable
opportunity to either waive any objection to such disclosure or request a remedy from the appropriate authority. The
Receiving Party will reasonably cooperate with the Disclosing Party in its efforts to obtain such a remedy. If the
Disclosing Party waives its objections or is unsuccessful in its request or fails to make such a request, the Receiving
Party will furnish only that portion of the Confidential Information that is legally required.
13. Independent Contractor. It is expressly understood and agreed that each party will act as an independent contractor
and that this Agreement is not intended and shall not be construed to create the relationship of agent, servant,
employee, partnership, joint venture or other association between Client and PBPS. Neither party may make any
commitments binding on the other, nor may either party make any representation that they are acting for, or on behalf
of, the other, unless otherwise specified in writing and signed by the parties. Neither party nor the employees of such
party performing any obligation hereunder shall be considered to be employees of the other party for any purpose,
including but not limited to, compensation for services, employee welfare and pension benefits, fringe benefits of
employment or workers' compensation insurance.
14. Insurance. PBPS shall at all times during the term of this Agreement maintain commercially reasonable insurance
for loss from property damage, bodily injury, death, and workers' compensation claims appropriate to the services
provided.
15, LIMITATION OF LIABILITY. PBPS' TOTAL LIABILITY TO CLIENT RELATING TO THIS AGREEMENT,
WHETHER BASED ON CONTRACT OR TORT, UNDER LEGAL OR EQUITABLE GROUNDS, SHALL BE
LIMITED TO THE REASONABLE COST TO RECREATE THE AFFECTED MAIL PIECES, BUT NOT TO
EXCEED THE FEES PAID BY CLIENT TO PBPS DURING THE SIX (6) CALENDAR MONTH PERIOD
IMMEDIATELY PRECEDING THE EVENT GIVNG RISE TO THE LIABILITY, AND N NO EVENT SHALL
SUCH LIABILITY EXCEED THE LIMITS OF ANY APPLICABLE INSURANCE CARRIED BY PBPS. N NO
EVENT SHALL PBPS BE LIABLE TO CLIENT FOR ANY INDIRECT, INCIDENTAL, PUNITIVE,
EXEMPLARY, STATUTORY, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY IUND WHATSOEVER,
INCLUDING BUT NOT LIMITED TO LOSS OR DEMAND AGAINST THE CLIENT BY ANY TIIIRD PARTY,
EVEN IF PBPS HAS BEEN ADVISED OF, KNEW, OR SHOULD HAVE KNOWN THE POSSIBILITY OF SUCH
DAMAGES, ARISING OUT OP, OR RELATING TO THIS AGREEMENT. CLIENT FURTHER AGREES THAT
IN NO EVENT SHALL PBPS BE LIABLE FOR ANY DAMAGES OR INJURIES, NCLUDING BUT NOT
LIMITED TO CLEAN UP COSTS, RESULTING FROM OR N CONNECTION WITH ANY HAZARDOUS
SUBSTANCE, EXPLOSIVE, OTHER POLLUTANT OR SIMILAR SUBSTANCE, CONTAINED IN MAIL
SUB.MrI TED BY CLIENT.
16. Indemnification. Each party agrees to indemnify, defend, and hold hams ess the other from and against any liability,
loss, cost, expense, claim, or damage, including reasonable attorneys' fees, in any action or claim brought by any third
party, alleging bodily injury (including death) to the extent caused by the negligent aot/omission or willful, misconduct
of the indermrifying party. In addition, Client shall indemnify, defend and hold harmless PBPS from all damages and
injuries, including clean up costs and claims by third parties, resulting from or in connection with any hazardous
substance, explosive, other pollutant or similar substance contained in mail submitted by Client.
17. No Third Party Beneficiaries. The parties intend that there shall be no third party beneficiaries under this
Agreement, and that no person or entity, except the parties hereto, shall have any rights or remedies under this
Agreement, including the right to bring any action on account of its breach or in any relation to it whether in contract,
in tort, or otherwise.
18. Headings. It is expressly understood and agreed that the paragraph headings which appear in this Agreement are
'untended solely for convenience of reference and shall not amplify, limit, modify or otherwise be used in the
interpretation of any provision of this Agreement.
19. Integration. This Agreement, including all SOWS, exhibits, schedules and any addendum, appendices and
attachments hereto or thereto which are incorporated herein by reference, constitutes the entire Agreement between
the parties with respect to the subject matter hereof, and there are no other agreements, promises, covenants or
conditions, oral or written, except as me set forth herein or in the schedules and addendum, appendices and
attachments, if any. Any prior agreements between the parties with regard to similar services provided at any
location covered by any SOW attached hereto are superseded by this Agreement,
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Proprietary and Confidential Infonnation
PBPS Contract Management — Rev November 2013
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20. reverability. If any provision of this Agreement, or portion thereof, is held to be invalid, illegal or unenforceable by
a court of competent jurisdiction, such provision will be severed and the remaining provisions of phis Agreement will
remain in force and effect.
21. Waiver. The failure to enforce any provision of this Agreement shall not operate as a waiver thereof nor preclude the
enforcement of any such provision in the future. All waivers shall be in writing and signed by the party to be charged.
22. Modification, This Agreement may be modified only by a written document signed by the parties hereto. The terms
and conditions of this Agreement shall supersede any and all standard terms and conditions on either party's
preprinted forms, including but not limited to Purchase Orders, Pickup Slips and Invoices•
23. Assignment. Neither party may assign this Agreement without the prior written consent of the other party. Any
assignment in. violation of this provision will be null and void. Notwithstanding the foregoing, without the other
party's consent, either party may assign this Agreement in whole or in part to an affiliated company or a successor in
interest of all or substantially all of the assets of such party, provided that, in the case of an assignment by Client, such
affiliated company or successor in interest satisfies PBPS' creditworthiness standards. A party making such
assigmnent shall promptly notify the other party in writing. This Agreement will be binding upon and inure to the
benefit of the parties and their respective permitted successors and assigns.
24, Governing Law. This Agreement shall be governed by, interpreted, construed and enforced in accordance with the
laws of the State of California without regard to its conflicts of law principles, irrespective of the fact that any one of
the parties is now or may become a resident of a different state.
25. Notices. All notices, consents or waivers required or permitted in this Agreement shall be in writing and be deemed
to have been duly given when (a) delivered personally; (b) upon transmission if sent by confirmed facsimile
transmission; (c) upon delivery according to the records of an overnight courier service; or (d) upon USPS records if
sent by certified mail (postage prepaid), using the fax numbers / addresses set forth immediately following the
signatures of the parties hereto. A party may change its address for notice by notice satisfying the requirements of this
paragraph 25.
26. Authorized Signature. Each party represents and warrants to the other that it has full and complete authority to enter
and perform this Agreement and that the person signing in its behalf has been duly authorized to sign this Agreement.
PBPS
PITNEY BOWES PRESORT SERVICES, INC.
Name:
Title:
Address: 10110 "I" Street
Omaha, NE 68127 -1189
Phone: 402- 339 -6500
Fax: 402 -339 -6588
Date Sigr
ATTEST
By:—
Name:
Maria D. Ruizar
Clerk of Council
Proprietary and Confidential Information
PBPS Contract Management – Rev November 2013
CLIENT
CITY OF SANTA, ANA
Name: David Cavazos
Title: City Manager
Phone:
Fax:
Date Signed:
RECOMMENDED FOR APPROVAL
Name:
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25C -6
APPROVED AS TO FORM
By:__� ,
Name: _ John M`Trunk
Title: Assistant City Attorney
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Prohrietaiy and Confidential Giformation
PBPS Contract Management— Rev November 2013
25C -7
STATEMENT OF WORK NO, 1
FIRST CLASS MAIL
This Statement of Work ("SOW") is entered into as of November 3, 2015, ( "Effective Date ") pursuant to the Master Services Agreement
(the "Agreement ") dated November 3, 2015, between City of Santa Ana ( "Client ") and Piracy Bowes Presort Services, Inc. ( "PBPS "),
the terms of such Agreement being incorporated herein by this reference, and governing this SOW for First Class Mail services.
1. Services Provided By PBPS, PBPS will pick up the Client's pre - metered, permit imprint or pre carected stamp mail, whichever
applies, at Client's designated address(es) as specified on Schedule 1.0, barcode (if not pre- batcoded by Client), sort said mail at
PBPS's business location and submit said mail to the United States Postal Service" ( "USPS "). Provided that the mail is prepared by
Client according to the Mail Specifications and is made available for pick up by PBPS on or before the daily pick up times specified
on, or mutually agreed as permitted by, Schedule 1.0, the mail shall be submitted to the USPS on the same USPS business day
( "Same Day ") or the fallowing USPS business day ( "Next Day's as specified on Schedule 1.0. Client agrees that, in performing its
services pursuant to this Agreement, PBPS may move Client's mail from one PBPS operating center to another PBPS operating
center as permitted by the USPS. Additional locations or distinct mailstreams may be assigned their own Schedule 1.x, e.g., 1.1, 1.2,
etc. Any reference to Schedule 1.0 also applies to any Schedule Lx.
2. Quantity of Mail. Client will provide the approximate number of pieces of mail per day and per month for pick up and processing
as specified on Schedule 1.0, but not less than all of the presort compatible mail produced at the facility.
3. Pees For Automated Presort Services. For First- Classe automated presort services provided by PBPS, Client shall pay the fees
specified on Schedule 2.0. Additional locations or distinct mailstreams may be assigned their own Schedule 2.x, e.g., 2.1, 2.2, etc.
Any reference to Schedule 2.0 also applies to any Schedule 2.x.
4. Fees For Other Services. For other services provided by PBPS, Client shall pay the fees specified on Schedule 3.0. Additional
locations or distinct mailstreams may be assigned their own Schedule 3.x, e.g, 3.1, 3.2, etc. Any reference to Schedule 3.0 also
applies to any Schedule 3.x.
5. Postage Payment, If Client uses permit mail, pre- meters mail at the 5 digit automation rate or regularly requires PBPS to mater
mail on Client's behalf, Client will maintain a postage deposit or otherwise pay for such postage in advance of processing. The
method and amount of such deposit or advance payment is set forth on Schedule 4.0. Additional locations or distinct mailstreams
may be assigned their own Schedule 4.x, e.g., 4.1, 4.2, etc. Any reference to Schedule 4.0 also applies to any Schedule 4.x. .
6. Mail Specifications. Client's mail shall meet all USPS requirements for automation compatible mail as set forth in the Domestic
Mail Manual ( "DMM ") and its attendant documentation applicable to each type of mail submitted and the requirements set forth in
this paragraph 6 ( "Mail Specifications ").
6.1. Presentation: Client's mail shall be submitted to PBPS upright in trays with all envelopes facing in the same direction,
properly addressed and scaled. if Client's avail is (i) pre - metered, it shall be affixed with the correct postage rate, the correct
data and appropriate "pre- sorted" notations; (it) permit imprinted, it shall be separated and presented by the correct weight
and affixed with the appropriate "pre- sorted" and indiala imprint and a return address; (iii) pre - canceled stamp, it shall be
affixed with a pre - canceled stamp and shall contain a return address. Client shall complete and sign pick up slips at each
location indicating the number of trays and /or pieces of mail to be processed by PBPS. If Client pre - meters its mail, Client -
shall provide PBPS with its current license numbers, and notify, PBPS within five (5) business days of any changes. Client
agrees to promptly execute or produce all PBPS or USPS documents to meet requirements of the USPS. Client further
agrees to make appropriate changes in the way Client addresses and handles its mail as reasonably requested by PBPS and as
required by the USPS.
6.2. Barcode Requirements:
6.2.1, If Client pre- barcodos its mail, Client must: (1) utilize the USPS Coding Accuracy Support System (CASS) to satisfy
the USPS zip code accuracy requirements in Delivery Point Validation; and (2) apply only barcodes compliant with
the then current Full Service Intelligent Mail Barcode (IMb) requirements of the USPS.
6.2.2. If Client is not pre - printing a barcode on its mail, Client must leave a clear zone as specified in the DMM and the
paper must be nom glossy.
6.3. Move Update Requirements: USPS regulations require that mailers utilizing First Class discounted postage rates select one
or more authorized tuovo- update options. Client will utilize the authorized move- update option(s) indicated on Schedule 5.0.
If Client utilizes the PBPS Move Update Solution, additional terms and conditions applicable to such services are set forth
on Schedule 5.0. Additional locations or distinct mailstmams may be assigned their own Schedule S.x, e.g., 5.1, 5.2, etc. Any
reference to Schedule 5.0 also applies to any Schedule 5.x.
6.4. Readability: PBPS expects that mail meeting the Mail Specifications will process on its equipment at a 97% roadability rate
or better, meaning that PBPS can read the address and obtain a valid delivery point on the first pass. If PBPS observes that
Client's mail readability rate has degenerated, PBPS will provide Client with samples of the rejected mail and
recommendations to resolve the readability and /or address accuracy problems. Client will cooperate with efforts to promptly
restore the readability rate to reasonable levels.
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6.5. Client's mail failing to meet the Mail Specification requirements of this paragraph 6 may be suhjcct to return of the mail,
exception handling or ancillary fees set forth on Schedules 2.0 and 3.0, and/or USPS penalties. Client shall promptly, upon
receipt of appropriate documentation, reimburse PBPS for all penalties or assessments levied against PBPS by the USPS as a
result of Client's (or its customer or print provider) improper preparation and finishing of its mail. Client acknowledges such
penalties and assessments may 'include additional postage charged to all or most of a combined mailstream as presented by
PBPS and not just for Client's portion of that combined mailaromr.
7. USPS Changes. Notwithstanding any other language in the Agreement or this SOW regarding pricing or changes, in the event the
USPS adopts any new /revised postal regulations, procedures, rates, or incentives that directly affect the cost or provision of the
services, PBPS may modify or terminate this Agreement on fifteen (15) clays written notice to Client.
8, Fixed Rate Pricier,
8.1. Except in the case of USPS changes as described above, the fees set forth in this SOW are fixed for the Initial Tenn set forth
below.
8.2. Client will be charged the amounts set forth herein regardless of whether the actual postage qualification rates for Client's
mail are higher or lower that the postage discount rate set forth on Schedule 2.0 and 3.0. Client hereby authorizes PBPS to
receive and retain any USPS postage refunds, incentives or rebates based on the amount of Client's mail that qualifies for
any lower presort mailing rates to PBPS, and all such refunds, incentives or rebates will become the property of PBPS as part
of its compensation for performance of the services, (ref for metered mail USPS form 8096).
9. Terns. This SOW shall be in full force and effect for a period of three (3) year(s) from the Effective Date ("Initial Teri'). This
SOW may be extended for two (2) additional one-year periods ('Renewal Terms ") by a. writing executed by PBPS and by Client's
City Manager and City Attorney. Other than a notice provided relative to this paragraph of this SOW governed by the Notice
provision of die Agreement, all other written notices permitted or required under this SOW or the Schedules attached hereto, may be
accomplished by e-mail with system delivery confirmation. The total sum to be expended. by Client for fees (including postage
reimbursement) under this SOW shall not exceed twenty thousand dollars ($20,000) annually, including for any Renewal Terms,
PBPS
CLIENT
PITNEY BOWES PRESORT SERVICES, INC. CITY Of SANTA ANA
Name:
Name:
David Cavazos
Title: City Manager
Date Signed,_ _.....__. Date
ATTEST
By.
RECOMMENDED FOR APPROVAL,
Name:__Maria_D__Huizar __ _... Name:
Clerk of Council
APPROVED AS TO FORM
By: ,
Name: John M. gunk
Title:_gaSistant 'ity Attorney
Page 7 of 14
Proprietary and Confidential Information
PBPS Contract Management— Rev April 2014
25C -9
SOW #1 - SCHEDULE 1.0
ADDRESSES AND TIMES FOR MAIL, PICK UP
Upon mutual agreement PBPS and Client may add Client locations where the services will be made available. PBPS reserves the right to
decline services at any Client location if the factors of Average Daily Volume and distance to the nearest PAPS facility make providing
the services commercially unreasonable, For current locations, PEPS will pickup Client's mail at the address(es) specified below. Client
shall assemble and make available for pick up its mail on such schedule as may be mutually agreed upon by the parties, in writing (e -mail
is sufficient), with the initial schedule set forth below.
Client Location
PBPS Location
P(ck Up Times)
Pick Up Time(s)
Average Dolly
Same Da Dated
Noxt Da Dated
Volamez
City of Santa Ana
Rancho Dominguez, CA
4:30 PM
N/A
1,000
20 Civic Center Plaza
Santa Ana CA 92701
Notes.,
1 — All pick up times are local time zone Monday through Friday, excluding holidays, unless otherwise noted. First Class Flat mail may
be picked tip at the same done as First Class letter marl; however such Flat mail is always Next Day. In the event that the mail is not ready
at the agreed time and PBPS is able to wait for the snail, while PBPS will use reasonable efforts to meet the regular schedule, such delay
may result in the mail being submitted to the USPS one business (lay later than scheduled.
2 - Client and PEPS agree that there is no minimum guaranteed volume required under this SOW; however, Client acknowledges that
PBPS's pricing is based upon receiving the Client estimated volume. Client will provide the approximate average daily volume of mail
set forth above.£or each location, for pick up and processing by PBPS. If the average daily volume submitted decreases by 20% or more
during any calendar quarter; it may be presumed that a reasonable pricing adjustment is appropriate and the parties shall negotiate in
good faith to agree upon such adjustment and issue an amended Schedule(s) to this SOW,
PBPS Initials Date Client initials Date
Page 8 of 14
Proprietary and Confidential Information 25C-1 O
PBPS Contract Ma m
nage
ent —Rev April 2014
SOW 01 - SCHEDULE 2.0
FEES FOR AUTOMATED PRESORT SERVICES
For automated First Class' presort services provided by PBPS for mail meeting the Mail Specification requirements, read and accepted
on the first pass through PBPS's mail processing equipment, Client shall pay to PBPS the following:
2.1 Postage and Presort Fee.
2.11 Metered / Permlt Postage and Presort Fee. Client shall meter the First Class mail, or be charged for postage on
First Class permit indicia mail, at the then current USPS Discount Rate designated below for each mail type and shall pay the
presort fee per piece as shown below for the applicable mail type and service level:
Notes:
1 - Automation compatible First Class Flats must meet the following specifications: (1) 0 to 8 ounces; (2) up to %s inch
thick; (3) up to 13 inches in length; (4) windowed flats must be glassine sealed with no gaps; and (5) otherwise meeting
the Mail Specification requirements of this SOW ( "Automated Flats ").
2 - All Flats meeting the Mail Specifications, but not meeting the Automated Flats specifications listed above ("Non -
Automated Flats ").
3 — Client shall pay the designated presort fee for non - automation compatible First Class letter mail over 2 ounces metered
or permit at the Mixed AADC rate.
2.1,2 Postage' Discount Rates at the time of this SOW are attached hereto as Appendix A.
2.2 Special Handlbtg: First Class mail otherwise meeting the Mail Specifications, but which requires additional handling due to
the size or content, will be charged the Presort Fee as set forth above plus a Special Handling Fee for:
2.2.1 6 "x9" of $ NIA per piece.
2.2.2 #14 envelopes of $ NIA per piece.
2.2.3 Negotiables (including checks, stocks certificates, cash, debit /crodit/gilt cards) of $ N/A per piece.
2.2,4 Other: N,N/A, of $N /A per piece.
2.3 Exception Handling Fee. Mail that is rejected by the sorting equipment ( "Machine Rejected Mail" or "M'RM "), including
mail that fails Delivery Point Validation ( "DPVFM' ), mail with a pre - printed bareodo that is not Full Service IMb compliant,
mail that can't be barcoded, or which for any other reason PBPS cannot mechanically road and process as a. Full Service IMb
compliant mailpiece as a result of the way the mail was prepared by Client, including but not limited to poor print quality,
incompatible fonts and incorrect addressing (collectively "Exception Mail "), will be charged the above Presort Fee plus any
applicable Exception Handling. Fee as set forth below. The per piece amount of each Exception Handling Fee is related to
USPS rates and may be revised by PBPS upon LISPS changes as provided in paragraph 7 of this SOW. While PBPS will male
reasonable efforts to process Exception Handling mail the same day, such mail may be delayed because of the extra handling
necessary to meet USPS preparation requirements. ?BPS may re -date and submit such delayed mail the following business
day.
2.3.1 Machine Rejected Mail (MRM) and Delivery Point Validation (DPV, Fees: In the event that the readability of
Client's mail (or a specific trail type or job) has degraded and Client has not been successful in restoring the readability as
provided in paragraph 6.4 of this SOW, PBPS may upon fifteen (15) days advance written notice, initiate charging (or revise)
the MRM /DPV Pee. The MRM /DPV Fee will be applied to a percentage of Client's mail representing the Exception Mall, as
determined by the most recent readability report attached to the notice. The M'RIvI/DPV Fee will be applied to such percentage
regardless of the actual number of pieces of Exception Mail on any given day. Client may request a more recent readability
report be used to determine the Exception Mail percentage applied, if Client has taken steps to improve the mail readability.
PBPSTnitials Date Client Initials Do(.
Page 9 of 14
Proprietary and Confidential Information
PBPS Contract Management —Rev Apr112014 _ 25C-1
Presort Fee Per Piece
Mail lype
USPS Discount Rate
Same Day
Next Da
Letters — Metered
Mixed AADC
$0.016
$N /A
Letters — Permit
Mixed AADC
$0.019
$N /A
Letters— Non - Automated
Mixed AADC
$0.05
$N /A
Postcards — Metered
Presort
$0.012
$N /A
Postcards — Permit
Prosort
$0.012
$N /A
Automated Flats — Metered
N/A
.$N /A
$N /A
Automated Flats — Permit
N/A
$N /A
$N /A
Non - Automated Flats — Metered
NIA
Non - Automated Flats - Permit
NIA
Notes:
1 - Automation compatible First Class Flats must meet the following specifications: (1) 0 to 8 ounces; (2) up to %s inch
thick; (3) up to 13 inches in length; (4) windowed flats must be glassine sealed with no gaps; and (5) otherwise meeting
the Mail Specification requirements of this SOW ( "Automated Flats ").
2 - All Flats meeting the Mail Specifications, but not meeting the Automated Flats specifications listed above ("Non -
Automated Flats ").
3 — Client shall pay the designated presort fee for non - automation compatible First Class letter mail over 2 ounces metered
or permit at the Mixed AADC rate.
2.1,2 Postage' Discount Rates at the time of this SOW are attached hereto as Appendix A.
2.2 Special Handlbtg: First Class mail otherwise meeting the Mail Specifications, but which requires additional handling due to
the size or content, will be charged the Presort Fee as set forth above plus a Special Handling Fee for:
2.2.1 6 "x9" of $ NIA per piece.
2.2.2 #14 envelopes of $ NIA per piece.
2.2.3 Negotiables (including checks, stocks certificates, cash, debit /crodit/gilt cards) of $ N/A per piece.
2.2,4 Other: N,N/A, of $N /A per piece.
2.3 Exception Handling Fee. Mail that is rejected by the sorting equipment ( "Machine Rejected Mail" or "M'RM "), including
mail that fails Delivery Point Validation ( "DPVFM' ), mail with a pre - printed bareodo that is not Full Service IMb compliant,
mail that can't be barcoded, or which for any other reason PBPS cannot mechanically road and process as a. Full Service IMb
compliant mailpiece as a result of the way the mail was prepared by Client, including but not limited to poor print quality,
incompatible fonts and incorrect addressing (collectively "Exception Mail "), will be charged the above Presort Fee plus any
applicable Exception Handling. Fee as set forth below. The per piece amount of each Exception Handling Fee is related to
USPS rates and may be revised by PBPS upon LISPS changes as provided in paragraph 7 of this SOW. While PBPS will male
reasonable efforts to process Exception Handling mail the same day, such mail may be delayed because of the extra handling
necessary to meet USPS preparation requirements. ?BPS may re -date and submit such delayed mail the following business
day.
2.3.1 Machine Rejected Mail (MRM) and Delivery Point Validation (DPV, Fees: In the event that the readability of
Client's mail (or a specific trail type or job) has degraded and Client has not been successful in restoring the readability as
provided in paragraph 6.4 of this SOW, PBPS may upon fifteen (15) days advance written notice, initiate charging (or revise)
the MRM /DPV Pee. The MRM /DPV Fee will be applied to a percentage of Client's mail representing the Exception Mall, as
determined by the most recent readability report attached to the notice. The M'RIvI/DPV Fee will be applied to such percentage
regardless of the actual number of pieces of Exception Mail on any given day. Client may request a more recent readability
report be used to determine the Exception Mail percentage applied, if Client has taken steps to improve the mail readability.
PBPSTnitials Date Client Initials Do(.
Page 9 of 14
Proprietary and Confidential Information
PBPS Contract Management —Rev Apr112014 _ 25C-1
SOW #1 - SCITEDULE 2.0 (continued)
FEES FOR AUTOMATED PRESORT SERVICES
At the time of this SOW, the applicable MRM /DPV Fee applied to the determined percentage of Client's mail for each mail
type and discount rate is set forth below:
2,3.2 IMb Downgrade; If Client pre- barcodes its mail with a barcode that is not Full Service IMb compliant or presents
mail on which PBPS cannot print a Full Service IMb, Client may be charged an IMb Downgrade based upon any penalties,
postage assessinents or forfeiture of discounts (collectively, "Downgrade ') which may be imposed by the USPS on PBPS,
based upon PBPS' calculation of Client's pro -rata share of such non - compliant mail.
2.4 Default Pricing Terms. Upon any Event of Default as defined in paragraph 8 of the Agreement, PBPS may elect to continue
processing Client's mail, but will no longer accept any permit mail or meter any mail on behalf of Client, and Client will pre-
0
meter all of its mall. Any mail that has not been metered will be returned to Client. Further, Client shall not pre -mater First
Class nmil at the rates specified above, and instead shall pre -motor all First Class mail at the then - current Presort Rate, PBPS
will rebate back to Client the difference between the Presort pre - metered rate and the contract pricing herein for mail processed
at the Presort rate, after setting off against such rebate amount any sums then due from Client to PBPS pursuant to this
Agreement. If Client fails to pre -meter the snail at the Presort rate, PBPS may pursue other options as permitted under the
Agreerent.
PBPSInitials Date
Proprietary and Confidential Information
PBPS Contract Management —Rev Aph12014
Page 10 of 14
25C -12
Client Initials Date
NIRM FEE
DPV FEE
Mail Type
USPS Discount
Rate
MRM Fee Per
Piece
Determined
Percentage
DPV Fee
Per Piece
Determined
Percentage
Letter's
Mixed AADC
$0.00
0%
$0.00
0%
Postcards
Presort
$0.0275
2.7%
$0.047
2.7%
Automated Plats
N/A
$N /A
N/A
$N /A
N/A
Non - Automated Flats
N/A
$N /A
N/A
$N /A
N/A
2,3.2 IMb Downgrade; If Client pre- barcodes its mail with a barcode that is not Full Service IMb compliant or presents
mail on which PBPS cannot print a Full Service IMb, Client may be charged an IMb Downgrade based upon any penalties,
postage assessinents or forfeiture of discounts (collectively, "Downgrade ') which may be imposed by the USPS on PBPS,
based upon PBPS' calculation of Client's pro -rata share of such non - compliant mail.
2.4 Default Pricing Terms. Upon any Event of Default as defined in paragraph 8 of the Agreement, PBPS may elect to continue
processing Client's mail, but will no longer accept any permit mail or meter any mail on behalf of Client, and Client will pre-
0
meter all of its mall. Any mail that has not been metered will be returned to Client. Further, Client shall not pre -mater First
Class nmil at the rates specified above, and instead shall pre -motor all First Class mail at the then - current Presort Rate, PBPS
will rebate back to Client the difference between the Presort pre - metered rate and the contract pricing herein for mail processed
at the Presort rate, after setting off against such rebate amount any sums then due from Client to PBPS pursuant to this
Agreement. If Client fails to pre -meter the snail at the Presort rate, PBPS may pursue other options as permitted under the
Agreerent.
PBPSInitials Date
Proprietary and Confidential Information
PBPS Contract Management —Rev Aph12014
Page 10 of 14
25C -12
Client Initials Date
SOW #1 - SCHEDULE 3.0
FEES FOR OTHER SERVICES
For other services identified herein, Client shall pay to PEPS the following:
3.1 Ancillary Fees. PBPS reserves the right to charge the applicable fee for services performed to correct Client's mail not in
compliance with the Mail Specifications. The ancillary services described below may also be performed upon request of
Client. While PBPS will make reasonable efforts to process mail requiring additional services according to the scheduled
service level, the required additional handling may result in the mail being delayed and submitted to the USPS on the following
business day. Client will pay the applicable Ancillary Fee, as well as reimburse PBPS for any additional postage required,
Charges for the ancillary services listed below arc as follows:
3,2
3.3
ervice
Fee Per Piece unless otherwise indicated)
Meter Date Correction
$0.01
Missin Endorsement
$0.01
Metering Fee — Letters
$0.02
Motoring Fee — Flats
$0.06
Mater Strip
$0.10
Labeliu LMLM — Sorter
$0,05
Labeling (LMLM ) —Hand
$0,05 +$25.00 per hour, per person)
Sticky Mail
$25.00 per hour, per person — minimuml hour
Billable Hourly Work
$25.00 (per hour, per person — minimum 1 hour
Excessive Waiting Time at
Pickup: Straight truck or van
$60,00 per hour (minimum 1/2 hour after 30 minutes)
Excessive Waiting Time at
Pickup: Tractor bailor
$100.00 por hour (minimum 1/2 hour after 30 minutes)
Transnortation, For the mail transportation services described in paragraph 1 of this SOW, Client shall pay PBPS a fee of
$0_00 invoiced and payable according to the Agreement.
Fuel Surcharge, In addition to the transportation fee set forth above, Client shall pay PBPS a fee of $0.00 per mail pick tip on
account of fuel costs associated with performing the services described in this SOW.
PBPS Initials Date
Proprietary and Confidential Infbrmallon
PHPS Contract Management— Rev April 2014
Page 1 I of lA
25C -13
Client Initials Date
SOW #1 - SCHEDULE 4.0
POSTAGE PAYMENT
4.1 Postage Payment. If Client presents mail that requires PBPS to pay the USPS for postage on Client's behalf, Client will
maintain apostage deposit or otherwise pay for such postage in advance of processing, using the method described below.
4.2 Initial Payment. Client shall provide not advance postage payment equal to an estimated one (1) months' worth of postage
($1,400.00) before submitting permit, 5 -Digit or umnetered mail for the first time under this SOW.
4.3 Payment Process. In addition to the initial payment, Client shall provide a postage payment for each month job sufficient to
cover the estimated postage to be used during the following monthjob. Postage payment may be made by:
4,3,1 Client initiated payment to PBPS; or
4.3.2 Client authorization for PBPS to withdraw from Client's designated bank account
Unless otherwise agreed by the parties in advance, such postage payment shall be made via electronic transfer. Client will
receive a postage statement of postage charges and payment receipts for reconciliation purposes. Any shortage of postage
funds received will be paid by Client with the next regular postage payment (but in any event no more than thirty days after
service) and any excess postage Rinds received may be deducted from the next postage payment.
4.4 Interest. PBPS shall not be required to pay any interest to Client on such postage funds received Interest paid or fees charged
by any banking entity, shall be between Client and the banking entity,
4.5 Return of Balance. Upon the termination of this SOW, PBPS shall return any excess funds to Client after all Fees for services
and postage charges have been paid. to PBPS by Client.
4.6 Failure to Maintain. IF CLIENT FAILS TO MAINTAIN THE POSTAGE PAYMENTS AT THE TEIEN APPLICABLE
LEVEL(S), PBPS MAY IMMEDIATELY SUSPEND ITS PERFORMANCE UNDER THIS SOW AND WILL, AT
CLIENT'S OPTION, EITHER: (i) HOLD CLIENT'S MAIL UNTIL PAYMENT IS RECEIVED OR (ii) RETURN THE
MAIL TO CLIENT,
PBPS Initials Date
Proprietary and Confidential Information
P13P5 Contract Management— Rev April 2014
Page 12 of 14
25C -14
Client Initials Date
CLIENT NAME AND ADDRESS: City of Santa Ana
PDPS OPERATING CENTER: Rancho Dombtguez, CA
MASTER SERVICES AGREEMENT DATE: November 3, 2015
SOW ill - SCHEDULE 510
MOVE - UPDATE REQUIREMENT
5.1 Move- Update Option. Client will complete a Certification of Move Update Compliance form as may be reasonably requested
by PBPS from time to time to order to confirm the Move Update Option selected by Client on a job by job basis. Client's
selections include the following move- update option(s):
Indicate the selected option by placing an "X" in each column
b to ion
First Class
First Class
First Class Flat
Mall
Letter Mail
Postcard Mail
Not Applicable
X
A USPS approved Move Update Solution provided and utilized by
Client
X
X
PBPS Move Update Solution w/ PBV Protect (an MLOCR -based
software application such as Siemens UMove provided by PBPS
A USPS approved Move Update Solution provided and utilized by
Client on all mail, except for designated jobs within the mail category
type indicated in the column(s) to the right and as agreed by the
parties on which PBPS shall utilize the PBPS Move Update Solution
W/ PBV Protect
Performance Based Verification (PBV) is the USPS testing to determine if a mail owner's addresses ore being updated as
required by USPS Move Update Compliance regulations. Clients electing to rely on their own application of a USPS Move
Update method will reimburse PBPS for any penalties or postage assessments imposed by the USPS clue to, or caused in part
by, Client's mail which fails PBV, based upon PBPS's calculation of Client's pro -rata portion of such penalty or assessment for
that day. Clients electing the PBPS Move Update Solution w/ PBV Protect will be insured against such penalties or postage
assessments imposed by the USPS against PBPS, even if any of Client's enrolled mail fails the daily PBV.
If Client has not selected the PBPS Move Update Solution w/ PBV Protect option, the remainder of Schedule 5.0 is not
applicable. If Client has selected the PBPS Move Update Solution w/ PBV Protect option, such selection is governed by the
terms of paragraphs 5.2 throagh 53 of Schedule 5..0.
5.2 Physical Requirements for PBPS Move Update Soludon: PBPS can only spray barcodes on mail pieces that are non- glossy
with a sufficient clear zone in the lower right quadrant. Client will be required to use another approved Move Update method
for non - conforming mail pieces.
5.3 PBPS Move Update Solution w/ PBV Protect - Fee:
Application Fee of $ N/A per each piece of Letter /Postcard mail scanned.
CLIENT HEREBY ACCEPTS AND AGREES TO THESE TERMS AND CONDITIONS FOR TILE MOVE UPDATE OPTIONS
SELECTED ABOVE:
Client: CITY OF SANTA ANA
Name: David Cavazos
Title: City Manager
Pago 13 of ld
Proprietary and Confidential information
PBPS Contract Management — Rev April 2014 25C-1 5
APPENDIX A
To Statement of Work No. 1
First Class Letters, Postcards and Flats - USPS Postage Discount Rates
USPS Postage Rates as of May 31, 2015:
USPS Postage Rates - First Class Mail
Letters
Postage Rate Level
Postage
I oz. Letter
Full Rate Metered
$0,486
1 oz. Letter
Non-automation Presort
$0.471
1 oz. Letter
Mixed AADC
$0.4,39
I oz. Letter
AADC
$0.416
1 oz. Letter
3-Digit
$0.416
1 oz. Letter
5 -Di it
$0.391
13
BOX _"111�!*M_EA,
Postcard
Postage Rate Level
Postage
Postcard
Full Rate
$0.350
Postcard
Non-automation Presort
$0.295
Postcard
Mixed AADC
$0.284
Postcard
AADC
$0,275
Postcard
3-Digit
$0.275
Postcard
5-Digit
$0.260
Flats
Postage Rate Level
gg
Postage
I oz. Flat
Full Rate
$0,980
I oz. Flat
Non - automation Presort
$0.831
1 oz. Flat
3-Digit
Additional ounce postage as set by the USPS
page 14 of 14
Public Informadon
USAY Rales FjTeefive f"Shown 25C -16