HomeMy WebLinkAbout22A - SPEC - VEHICLE PURCHASEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 17, 2015
TITLE:
CONTRACT AWARD TO REYNOLDS
BUICK, INC. FOR THE PURCHASE OF
A GMC PASSENGER VAN AND SUV
(SPEC. NO. 15 -094 & 15 -095)
(STRATEGIC PLAN NO. 6,2)
CITY MANA R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and issuance of a purchase order to Reynolds Buick, Inc. for the
acquisition of one 2016 GMC Savana Passenger Van and one GMC Terrain SUV, in an amount
not to exceed $61,390 subject to non - substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides
guidelines and criteria for determining when vehicles need replacement. This criteria includes
vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's
replacement criteria a 1999 Chevy Astro Van with 79,409 miles and a 2002 Blazer that was
recently deemed inoperable were identified for replacement.
The GMC Passenger Van will be utilized by the Parks, Recreation and Community Services
Agency for various youth excursions. The GMC Terrain SUV will be utilized by the Public Works
Agency.
The notices inviting bids were advertised on September 1, 2015, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
34 Vendors were notified
1 Santa Ana vendor was notified
2 Vendors downloaded the IFB packet
3 Bids received
0 Bids received from Santa Ana Vendors
22A -1
Contract Award for GMS Van and SUV
November 17, 2015
Page 2
The bids were opened on September 29, 2015 (Exhibit 1). The bids received from Reynolds
Buick, Inc. for both vehicles are responsive to the specifications and meets the City's
requirements. To allow for unanticipated charges, an additional 5% contingency has been
included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $61,390 are available in FY 2015 -16 Fleet Maintenance Equipment
Replacement account (07510101- 66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
CUDS /sp
Exhibit: Abstract of Bids
22A -2
ABSTRACT OF BIDS
2016 GIVIC SAVANA PASSENGER VAN 0
Bidder
Reynolds Buick, Inc.
Lake Chevrolet
Location
Covina
Lake Elsinore
Terms
Net 30
Net 30
Delivery
45 -90 days
100 -120 days
Total
$30,642.95
$30,885.51
ABSTRACT OF BIDS
2016 GIIIIC TERRAIN SUV (15 -095)
Bidder
Reynolds Buick, Inc.
Location
Covina
Terms
Net 30
Delivery
45 -90 days
Total
$27,824.15
EXHIBIT 1
22A -3
22A -4