HomeMy WebLinkAbout23A - PROJ - STREET REPAIRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 1, 2015
TITLE:
INCREASE SCOPE OF CONTRACT WITH EXCEL
PAVING COMPANY FOR RESIDENTIAL STREET
REPAIR (PROJECTS 14 -7516 & 15 -7514)
(STRATEGIC PLAN NOS. 6, 1B & 1G)
C � �
CITY MANA R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve an increase of $200,000 to the Excel Paving Company construction contract for the
Residential Street Repair Project, Fiscal Years 2013 -2014 and 2014 -2015, to cover additions to
the Scope of Work required to mitigate unforeseen conditions in concrete streets.
DISCUSSION
On May 5, 2015, City Council awarded a contract to Excel Paving Company in the amount of
$1,567,511 to construct the Residential Street Repair Project, Fiscal Years 2013 -2014 and 2014-
2015. The Residential Street Repair Program is an ongoing effort to rebuild neighborhoods by
identifying high - priority streets using the City's Pavement Management System and scheduling
the repairs in the City's Capital Improvement Program (CIP). The roadway pavements identified
for repair in the Fiscal Year 2013 -2014 and 2014 -2015 CIPs had deteriorated due to weather,
age, and heavy usage (Exhibit 1). The improvements included removal and replacement of failed
concrete pavement, asphalt pavement reconstruction, and replacement of damaged concrete
curbs, gutters, sidewalks, cross gutters, and curb ramps. Once completed, these project
improvements will enhance the ride quality, surface drainage, and appearance of the
neighborhoods.
During construction of the residential street repairs, several utilities -- including water and natural
gas - -were discovered to be too shallow under the concrete streets. While removing the concrete
pavement, the shallowest utilities were inadvertently broken, causing the work to stop until the
utilities were repaired. In addition, the subgrade on Walnut Street was discovered to be too soft,
causing the asphalt pavement to become unstable, which cannot meet the City's quality and
durability standards.
To minimize the potential for future conflicts with utility mains and other unintended impacts to the
pavement, the contractor must change the construction method used for this project, which
requires an increase to the Scope of Work. With this additional work, substandard soil conditions
under portions of Walnut Street and several other locations in the project area will be restored,
ensuring that the project is completed without further interruption.
23A -1
Increase Scope of Contract with
Excel Paving Company
December 1, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
repair so they are clean, safe, and aesthetically pleasing for all users), and Strategy G (develop
and implement the City's Capital Improvement Program in coordination with the Community
Investment Plan - e.g., neighborhood streets, traffic improvements, etc.).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are
exempt from further review. Categorical Exemption Environmental Review No. 2015 -29 will be
filed for this project. In addition, a Certification of Categorical Exclusion and Statutory Worksheet
have been prepared in accordance with the National Environmental Policy Act.
FISCAL IMPACT
The amended Project Cost Analysis estimates that the project expenditures will total $1,767.511,
which includes the construction contract, construction administration, survey and inspection,
standard construction contingency, and the added scope cost (Exhibit 2). Unallocated CDBG
funds in the amount of $200,000 will be carried forward from Fiscal Year 2014/15 to Fiscal Year
2015/16 in Account No. 13518783 -66220 ($100,000 each in Projects 14 -7516 and 15 -7514) for
expenditure in Fiscal Year 2015/16.
J
Freq Mousavipour
Executive Director
Public Works Agency
Executive Director
Community Development Agency
FM /EWG /TC
Exhibits: 1. Location Map
2. Cost Analysis
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director 0
Finance & Management Services Agency
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CiTy OOUNCL PROJECT 14-7516 AND 15-7514
1V?/ AGENDA DATE! RESIDENTIAL STREET REPAIR
MAY 5. 2015
PAGE I OF 1
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MAY 5. 2015
PAGE I OF 1
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COST ANALYSIS
PROJECT NOS. 14 -7516 & 15 -7514:
RESIDENTIAL STREET REPAIR FISCAL YEARS 2013 -2014 AND 2014 -2015
Exhibit 2
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