HomeMy WebLinkAbout22B - SPEC - CORPORATE YARD ROOF REPAIRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 1, 2015
CLERK OF COUNCIL USE ONLY:
TITLE APPROVED
CONTRACT AWARD TO BEST CONTRACTING 171 As Recommended
As
FOR CORPORATE YARD ROOF RESTORATION ® Or Amended
® Ordinance on 191 Reading
( SPEC NO. 15-093) ❑ Ordinance on 2"' n ° Reading
(STRATEGIC PLAN NO. 6: 1G, 2A) 177 Implementing Resolution
® Set Public Hearing For _
(SURPLUS ALLOCATION UINDING)
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize a one -time purchase and payment of purchase order to Best Contracting for roof restoration
on Corporate Yard buildings in an amount not to exceed $525,000, subject to non - substantive
changes approved by the City Manager and City Attorney.
Project is in accordance with the Council approved Surplus Allocation Plan dated October 20, 2015
(see below):
Department:
Project:
I Category:
Total Funding:
Finance
Corporate Yard Roof Restoration &
Facilities /Assets
$650,000
Facilit Renovations
DISCUSSION
As a result of the Surplus Allocation for fiscal -year 2014 -15, the Finance & Management Services
Agency, Building Maintenance Division (Building Maintenance) submitted a prioritized list of deferred
capital maintenance projects for Surplus Allocation consideration. During 2014, after evaluating the roof
of two Corporate Yard buildings (Public Works Administration at 220 Daisy St. and Central Stores at
215 Center St.), the Facilities - Fleet - Central Stores Manager recommended roof restoration with an
energy efficient Title 24 coating to extend infrastructure life cycle. These roofs were incorporated and
approved as part of the surplus allocation plan.
The restoration will include replacing skylights with new dual glazed skylights that meet OSHA fall
safety requirements and building code for curb height (flood protection) on the PWA Administration
Building. Skylights at the Central Stores facility will be eliminated as a cost saving measure as there is
adequate natural illumination from the upper warehouse windows. Re- roofing the facility will reduce
maintenance and repair costs, eliminate future service interruptions related to the repair of the roof, and
enhance worker safety.
2213-1
Agreement with Best Contracting for
Corporate Yard Roof Restoration
December 1, 2015
Page 2
The notice soliciting proposals was advertised on August 31, 2015 on the City's online bid
management and publication system. A summary of the solicitation and proposals received is as
follows:
9 Vendors notified
1 Santa Ana vendor notified
16 Vendors downloaded the solicitation
4 Proposals received
0 Proposal received from Santa Ana vendor
Proposals were received, opened on September 28, 2015, and evaluated (Exhibit 1). Proposals were
scored based in part on the specifications, vendor experience, financial stability, resources and pricing
structure. The proposal received from Best Contracting was ranked number one in the evaluation
process and meets the City's requirements. The contract award amount includes a five percent
contingency. As part of this Surplus Allocation Funding project line item, an additional project will be
forth coming for facility renovations at the Corporation Yard.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City efforts to meet Strategic Plan Goal #6 Community Facilities &
Infrastructure: Objective 1 (Establish and maintain a Community Investment Plan for all City assets)
Strategy G (Develop and implement City's Capital Improvement Program in coordination with the
Community Investment and Deferred Maintenance Plans) and Objective 2 (Address deferred
maintenance on City buildings and equipment) Strategy A (Prepare a Deferred Maintenance Plan that
assesses safety, adequacy, and liability implications, and estimates repair costs to be programmed in
the responsible agency's future budget.)
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended action is exempt from
further review. A Notice of Exemption will be filed for this project.
FISCAL IMPACT
This project is listed on the Building Maintenance 7 -Year Capital Improvement Program (FY 2014 -21)
and approved for Surplus Allocation funding. Funds were initially budgeted and available in the Council
Special Project Fund (Fund 50). Subsequent expenditures will be transferred from the Council Special
Projects Fund (noted above) and incurred in the FMSA — Corporate Yard, Building Improvements
(account no. 08510138 - 66200).
APPROVED AS TO FUNDS AND ACCOUNTS:
-sue `a,r 4� e` ,�
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
JNWN /ds
Exhibits: 1. RFP Abstract of Ranking
228-2
PROPOSALS ABSTRACT
ROOF RESTORATION AT CORP YARD (15 -093)
Chapman Coast
Bidder Best Contractina Roof Co.
Location Gardena, Ca. Fullerton, Ca.
Delivery As stated on contract As stated on contract
Final
Ranking 1 2
Bidder C.I. Services
Location Mission Viejo, Ca.
Delivery As stated on contract
Final
Ranking 4
EXHIBIT 1
22B -3
Commercial
Arcadia, Ca.
As stated on contract
3
22B -4