HomeMy WebLinkAbout22A - SPEC - FIRE STATION ROOF REPAIRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 1, 2015
TITLE
CONTRACT AWARD TO TECTA
AMERICA FOR FIRE STATION No. 72
ROOF REPLACEMENT
(SPEC NO. 15 -098)
(STRATEGIC PLAN NOS. 1; 6, 1G, 2A)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
_.1000 ■
❑ As Recommended
❑ As Amended
❑ Ordinance on 1®1 Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
;•H V,1 Pr_.
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to TECTA America to install
replacement roofing for Fire Station No. 72 in an amount not to exceed $82,950, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance & Management Services Agency, Building Maintenance Division annually inspects
the condition of City facilities including City -owned fire stations. In 2014, after evaluating the tile
roof of Fire Station No. 72 located at 1688 E. Fourth Street, the Facilities - Fleet - Central Stores
Manager recommended roof replacement as repair and maintenance would no longer be cost -
effective. The proposed re- roofing material is fiberglass- reinforced asphalt shingle overlaid on two
protective layers of fiberglass- reinforced synthetic rubber sheets. This roofing design provides
durable and effective insulation with superior protection against all weather conditions. The new
roof will include a 40 -year warranty for the asphalt composition shingle. Additionally, re- roofing the
facility will reduce maintenance and repair costs, eliminate future service interruptions related to
roof repairs, and address public safety needs of the community.
The notice soliciting proposals was advertised on September 09, 2015, on the City's online bid
management and publication system. A summary of the solicitations and proposals received is as
follows:
24 Vendors notified
4 Santa Ana vendors notified
22 Vendors downloaded the solicitation
6 Proposals received
1 Proposal received from Santa Ana vendor
Proposals were received, opened on October 08, 2015, and evaluated (Exhibit 1). Proposals were
scored based in part on the specifications, vendor experience, financial stability, resources and
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Agreement with Tecta America for
Fire Station #72 Roof Replacement
December 1, 2015
Page 2 of 2
pricing structure. The proposal received from TECTA America of Southern California was ranked
number one in the evaluation process and meets the City's requirements. The contract award
amount includes a five percent contingency.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City efforts to meet Strategic Plan Goal #1 Community Safety and
Goal #6 Community Facilities & Infrastructure: Objective #1 (Establish and Maintain a Community
Investment Plan for all City assets.), Strategy G (Develop and implement City's Capital
Improvement Program) and Objective #2 (Address deferred maintenance of City buildings and
equipment.), Strategy A (Address deferred maintenance on City buildings and equipment).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended action is exempt
from further review. A Notice of Exemption will be filed for this project.
FISCAL IMPACT
This project is listed in the Building Maintenance 7 -Year Capital Improvement Program (FY 14-
21). Community Development Block Grant funds will be carried forward from Fiscal Year 2014 -15
to Fiscal Year 2015 -16 for Project 12 -7510 (account no. 13518783- 66200) for expenditure in the
amount of $82,950 in Fiscal Year 2015 -16.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez r-�, 4-M Kelly Reenders
Executive Director V b Executive Director
Finance and Management Services Agency Community Development Agency
JANVNdds
Exhibits: 1. RFP Abstract of Ranking
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PROPOSALS ABSTRACT
ROOF REPLACEMENT AT FIRE STATION #72 (15 -098)
Bidder
Tecta America
Best Contracting
Chapman Coast
Roof Co.
Location
Santa Ana, Ca.
Gardena, Ca.
Fullerton, Ca.
Delivery
As stated on contract
As stated on contract
As stated on contract
Final
Ranking
1
2
3
Bidder Letner Roofing Commercial Roofing C. I. Services
Location Orange, Ca.
Delivery As stated on contract
Final
Ranking 4
Arcadia, Ca.
As stated on contract
EXHIBIT 1
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5
Mission Viejo, Ca.
As stated on contract
I.
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