HomeMy WebLinkAbout2015-07-22 FEDTCITY OF SANTA ANA
CITY COUNCIL COMMITTEE ON
FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY
SPECIAL MEETING MINUTES
JULY 22, 2015
CALL TO ORDER: City Hall
20 Civic Center Plaza, Room 1600
Santa Ana, CA
5:39 p.m.
ATTENDANCE: Council Committee members:
Michele Martinez, Chairperson
Vincent Sarmiento, Vice -Chairperson
Vacant, Committee Member #3
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS PRESENT
PUBLIC COMMENTS
k"M T,!
AGENDA DISCUSSION ITEMS
None
Francisco Gutierrez, FMSA
Sergio Vidal, FMSA
Teresa Ramirez, FMSA
Sandy Simon
Haney Mostofa, PSA
Jorge Garcia, CMO
Robert Cortez, CMO
Kelly Reenders, CDA
Sylvia Vasquez, CDA
Deborah Sanchez, CDA
Susan Gorospe, CDA
Alma Flores, CMO
Peter Katz, Com -Link; Joseph Baclit, AMCAL; Jim Lentz, I.T.
Contactor
1. Approval of Minutes from the Special Meeting of May 18, 2015,
MOTION: Martinez SECOND: Sarmiento
VOTE: AYES: Martinez, Sarmiento (2)
NOES: None (0)
ABSENT: None (0)
July 22, 2015 (Special) I Finance, Economic Development, & Technology Minutes
Chairperson Michele Martinez would like the following items to recur on
committee agenda for timeline and updates:
• Downtown Wayfinding
• Economic Development Strategic Plan
• Audit / Audit Plan
(Items taken out of order.)
7. CDBG Funding and Timeline (Strategic Plan No. 4,3e) — (CDA)
Sylvia Vasquez, Community Development Analyst, provided presentation on
Fiscal Year 2016-2017 Public Service Funding, for Community Development
Block Grant (CDBG). Presentation outlined program and purpose; estimated
allocation for fiscal year 2016-2017; and three funding ideas for FY 2016-17:
1) Award FY 2015-16 CDBG funded nonprofits for a second year; 2)Conduct
a new application process; 3)Participatory Budgeting. Next Steps would be
City Council Work-study Session this fall.
Committee Chair Michele Martinez would like a list of nonprofits identified for
funding. Guidelines needed to evaluate process; if it's working, what's been
done, is community engaged, and how many commissioners needed.
Committee Vice -Chair Vince Sarmiento agrees and likes having options to
review. Engage community so all included, not just special interest groups.
Possible review at council retreat scheduled for August 18t"
4. Update on potential Transportation or Infrastructure Bond Measure(s)
(Strategic Plan No. 4)
Committee Chair Michele Martinez would like to review options put together
by Sonia Carvalho, City Attorney, on bond measure that included list of
different options of tax measure and bond measure to prepare for upcoming
election. Is this something we want to do? Need good public transportation
to succeed in economic development. Finance could connect with Sonia, to
provide different options to committee's next meeting to help make decision
to fund a comprehensive bond measure.
10. RFP Process for Housing Funds (Strategic Plan No. 5, 3) — (CDA)
Kelly Reenders, Executive Director of Community Development Agency,
provided update of RFP released June 16t with an August 21St deadline.
CDA has received interest from several nonprofits agency developers.
Funding consists of 24 project based vouchers, $500,000 CDBG funds,
July 22, 2015 (Special) I Finance, Economic Development, & Technology Minutes
$1.8M inclusionary housing funds, $830,000 home funds, and $1.41VI home
program funds. The outreach was conducted on the City bidding website
and Housing Authority website. To date 28 bids registered for this proposal
online with Planet Bids. The RFP was included in two Kennedy Commission
newsletters; also emails and letters were sent to developers, and a public
notice in Orange County Register.
Requirements for eligibility for tenants to be researched as to whether they
are required to be legal residents or can be undocumented. CDA monitors
files for income compliance of low income; will need to review checklist if
legal status is reviewed. Report of process and timeline requested for full
council review. Council members looking for balanced panel.
8. Procurement Process (Strategic Plan NO. 5, 1b) — (FMSA)
Francisco Gutierrez, Executive Director provided City Charter, Municipal
Code, and Purchasing Policies & Procedures which were provided to City
Attorney's office for review and awaiting direction. Committee Chair desires
process and guidelines to be reviewed for transparency and compliance for
ultimate authority and sole sourcing. Subsequent discussion of buying
process versus internal controls was clarified as two different processes.
Need to review competitive process, renewal options, and preferred
preferences. Other cities' policies could be reviewed for possible
suggestions on better practice processes.
9. Reserve Policy for Deferred Maintenance for City Infrastructure (Newport
Beach Model) (Strategic Plan No. 6, 2a)
Committee Chair Michele Martinez would like to see policy in place regarding
surplus funds and possible ongoing reserves, as current approach not
working. Look into Newport Beach model.
2. IT Assessment Update (Strategic Plan NO. 6, 1i) - (CMO)
Robert Cortez, Special Assistant to City Manager, introduced Roy
Hernandez, President/CEO of Third Wave who provided presentation on
Information Technology Assessment & Implementation Roadmap. Overview
of opportunities and benefits of proposed changes were discussed and will
be presented at August 18th, City Council retreat.
July 22, 2015 (Special) I Finance, Economic Development, & Technology Minutes
3. Overview of the Upcoming Implementation of the Workforce Innovation
Opportunity Act (Strategic Plan No. 2, 4) — (CDA)
Deborah Sanchez, Economic Development Specialist reviewed presentation
on Workforce Innovation and Opportunity Act — WIOA. The four priority
areas for implementation are: 1) Sector Partnerships, 2) Career Pathways, 3)
Data and Credentials, and 4) One Stop Delivery System. Orange County
has been identified as a workforce region and the local workforce board size
has been reduced. Committee members would like listing of
recommendations and names for board.
11. Grant Funding Update (Strategic Plan No. 4, 3e) — (CMO)
Jorge Garcia, Senior Management Assistant provided prints of FY 2014-15 Grant
Summary for council committee members.
ITEMS MOVED TO NEXT COMMITTEE MEETING - None
COMMITTEE MEMBER COMMENTS: - None
STAFF MEMBER COMMENTS: - None
Adjournment — 7:12 p.m.
Teresa R�*irez, CAPM
Record' g Secretary,/DA
July 22, 2015 (Special) I Finance, Economic Development, & Technology Minutes