HomeMy WebLinkAbout2015-09-14 FEDTCITY OF SANTA ANA
CITY COUNCIL COMMITTEE ON
FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY
REGULAR MEETING MINUTES
SEPTEMBER 14, 2015
CALL TO ORDER: City Hall
20 Civic Center Plaza, Room 1600
Santa Ana, CA
5:30 p.m.
ATTENDANCE: Council Committee members:
Michele Martinez, Chairperson
Vincent Sarmiento, Vice -Chairperson
Vacant, Committee Member#3
MEMBERS ABSENT:
STAFF PRESENT:
None
Francisco Gutierrez, FMSA
Sergio Vidal, FMSA
Waldo Barela, FMSA
Teresa Ramirez, FMSA
Sarah Ro, FMSA
Bich Ta, FMSA
David Cavazos, City Manager
Robert Cortez, CMO
Kelly Reenders, CDA
Marc Morley, CDA
Jorge Garcia, CMO
Alma Flores, CMO
GUESTS PRESENT: Adviar Munoz, SACRED; Laura Partga, SACRED; Brian
Hendricks, Mag.3 Realty; Araceli Robles, SACRED; Irlanda
Martinez, SACRED/Kennedy Commission; Miriam Lopez,
SACRED; Rigo Ruiz Bonilla, SACRED; Yenni Diaz, SACRED;
Ana Urzuia, SABHC; Oswaldo Farras, SACRED
PUBLIC COMMENTS
None
AGENDA DISCUSSION ITEMS
1. Approval of Minutes from the Special Meeting of July 22, 2015.
MOTION: Sarmiento SECOND: Martinez
VOTE: AYES: Martinez, Sarmiento (2)
NOES: None (0)
ABSENT: None (0)
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2. Fiscal Year 2014-2015 Audit Schedule (Strategic Plan No. 4. 1c) - (FMSA)
Francisco Gutierrez, Executive Director of Finance and Management Services,
provided handout on FY2014-15 Audit Schedule. In June 2015 — testing of internal
controls and financial processes; big push will come in October to November —
interviews with councilmembers and staff to review any items you wish to bring
forward. Initial notice of interviews sent to certain members; however auditors are
available for any councilmember who wishes to meet. Auditors are currently in the
process of reviewing all accruals for fiscal year. Federal Grant Programs will also be
reviewed, followed by Comprehensive Annual Finance Report (CAFR), and in
February review of Single Audit Report & HUD REAC Report.
Councilmember Sarmiento suggested assignments to review documents might be
helpful. Committee Chair Martinez discussed review of investments, if we go out for
RFP and how adjustments are made. Francisco stated that there are five brokers
who assist with the review of investments. Investments are under constant review;
as Federal Reserve adjusts, we adjust. Francisco suggested meetings to help
councilmembers review and understand reports i.e. liquidity position and cash
position.
3. Update on Downtown Wayfinding (Strategic Plan No. 5,4a) - (CDA)
Marc Morley, Economic Development Specialist: Bid package has been finalized
and have received three proposals. Internal review team to include Community
Development, Public Works, and should have recommendation from City Council in
late October. Committee Chair Martinez asks for memo to council of updates and
schedule.
4. Update on Economic Development Strategic Plan (Strategic Plan No. 3, 1a) —
(CDA)
Marc Morley, Economic Development Specialist: Consultant RSG has finished
analyzing data. Focus areas are manufacturing and job growth projection;
geographic advantages to attract businesses; and the effects of loss of the
enterprise zone. Next steps will be public outreach to get some input.
Committee Chair Martinez inquiring on status of composition of advisory board.
City Manager, David Cavazos, stated that it's a seven member panel with only two
names from Councilmember Amezcua. Will resend email request for names to
councilmembers.
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Community forums - can we have more than two? Move across the district for
additional opportunity for community to attend.
Job clusters — as data is gathered, possibly combine Santa Ana opportunities with
transportation and housing. As general plan is updated, opportunities in high-tech,
medical and industrial villages could be considered. Committee Vice -chair, Vince
Sarmiento, has high expectations on consultant's report and would like anchor
industries that will work in Santa Ana. Chairwoman Martinez asks if consultant can
provide what we can do now maybe for 3 to 5 years. Executive Director, Kelly
Reenders stated consultants can be available to speak to council if needed.
5. Update on Affordable Housing RFP (Strategic Plan No. 5, 3) — (CDA)
Kelly Reenders, Executive Director: has received six proposals to RFP with four
meeting the minimums in the requirements. Housing review panel is currently
reviewing proposals. Interviews are scheduled for September 29th with Housing
Review Panel which consists of Kelly Reenders, Natalie Verlinich (CDA), and
Judson Brown (CDA), Hassan, member from City of Anaheim, and member from
Keyser Marston Associates. Report will go to commission meeting in October after
interviews.
Discussion of RFP requirements and reconsideration of extending time for specific
funds or specifying minimum bids requirement to get big enough pool for project.
Send to city council for consideration to extend RFP deadline.
MOTION: Sarmiento SECOND: Martinez
VOTE: AYES: Martinez, Sarmiento (2)
NOES: None (0)
ABSENT: None (0)
Representative from Meta Housing spoke of concern with potential to lose bidders
with extension of time due to all the timeline planning with all that is involved in
preparing for bid expectations. There is an appeal process available for those that
did not meet initial deadline.
6. Proposed Hotel Incentive Program (Strategic Plan No. 3, 3c) — (CDA)
Kelly Reenders provided presentation on Hotel Development Incentive Program to
provide economic incentives to develop 4 to 5 star quality hotels in the City of Santa
Ana. Discussion of need for quality hotels and incentives needed to bring in hotels.
7. Update on the Community Engagement Strategy (Strategic Plan No. 5, 1a; 5.
1 h; 3, 2a; 3, 2b) — (PBA)
September 14, 2015 1 Finance, Economic Development, & Technology Minutes
Hassan Haghani, Executive Director: Proposal from consultant reviewed, but was
not the most productive. Will be bringing general plan update to council. Instead of
going with consultant as presented, will use their skills and focus method. General
plan advisory group will develop general plan and begin meetings in January -March
2016. Specific tools: 1) draft plan of focus study session; 2) reach out to leaders in
community with interviews and discussion meetings; 3) update of five areas of focus
discussion with stakeholders on urban design, economic development, human
services, sustainability, and energy management.
Suggestion from Vice -Chair Vincent Sarmiento, to work with communications
director, Alma Flores, when engaging with community. Due to diverse population,
effective communication needed to reach all residents. PBA director states that he
has assigned four staff members to work with 8th floor on various media sources to
attract community and engage them. Committee Chair Martinez states City needs
communication component to engage community and to reach out. Need set of
guiding principles internal and external. Consultant to interview city council on
method of communication, engagement plan, and budget needs.
8. Update on Procurement/Contracting (Strategic Plan No. 5, 1 b) — (FMSA)
Francisco Gutierrez, Executive Director, provided Purchasing Summary of Major
Changes, Post 2006 Voter Approved Charter Changes. City Manager authority has
changed throughout the years in various processes. Staff continues to improve
upon best practices as we move forward with processes and engage the
community.
Suggestion by Committee Chair Martinez to make best practice changes to make
sure new trends in purchasing and procurement are used and possibly provide
memo notice to councilmembers for any potential conflict of interest. Need desired
threshold by council to adjust or change City ordinance as Santa Ana's seems
relatively low compared to other cities. Francisco will have research done and bring
back to committee.
Requirement of businesses to be State registered to receive local preference to be
reviewed. Francisco will provide status information to committee members on local
preference which has not been successful and may need to be adjusted.
Discussion followed on the procurement process and the selection of most
responsible bid versus lowest bid. Process should review bidders' labor practices,
good/bad records, employees, due diligence done, and best practices. Percentage
of contracted out services should be included in guiding principles.
ITEMS MOVED TO NEXT COMMITTEE MEETING
None
September 14, 2015 1 Finance, Economic Development, & Technology Minutes
PUBLIC COMMENTS:
None
STAFF MEMBER COMMENTS:
David Cavazos, City Manager — Would like research of contracted out percentage report.
COMMITTEE MEMBER COMMENTS:
Vice -Chair Vincent Sarmiento: Congratulations to City Manager and staff for information on
surplus and all the good work done. Kudos to all.
Committee Chair Michele Martinez: On comments made and issues to be addressed
would like response as soon as possible and minutes. In particular funding that is needed
as we're moving forward with the surplus. Strategies for one-time money should be given
to Robert or Jorge to put on list if additional dollars needed to do this work.
Adjournment -7:01 p.m.
l�
Teresa R irez, C OM
Records g Secre CDA
September 14, 2015 1 Finance, Economic Development, & Technology Minutes