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Home My WebLink About55B - AA - RESO - COPS HIRING GRANT# 0 0 immuam CITY COUNCIL MEETING DATE DECEMBER 15, 2015 TITLE: APPROPRIATION ADJUSTMENT, RESOLUTION AND AGREEMENT ACCEPTING 2015 COPS HIRING GRANT FUNDS {STRATEGIC PLAN NO. 1, 3B; 1, 1F} u, r __. W - - RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY; ❑ As Recommended ❑ As Amended ❑ Ordinance on 1®' Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For® CONTINUED TO 1. Approve an appropriation adjustment recognizing $1,250,000 in 2015 COPS Hiring Grant funds in revenue account (no. 12714002 52001), and appropriating same to expenditure account (no. 12714409 - various). 2. Adopt a resolution allocating ten new Police Officer positions to the FY 2015 -16 Police Department budget. 3. Authorize the City Manager and the Clerk of the Council to execute a three -year agreement with the U.S. Department of Justice, for the period of September 1, 2015 through August 30, 2018, for the 2015 COPS Hiring Grant in an amount not to exceed $1,250,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION In June of this year, the Police Department applied for a competitive 2015 COPS Hiring Grant made possible through the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS). The grant is designed to assist state and local law enforcement agencies in the hiring and retention of police officers. The COPS Office reviewed 1,103 applications ultimately awarding $113,743,485 through the COPS Hiring Program (CHP) by way of 209 grants nationwide. The Santa Ana Police Department received notification that it has been awarded a 2015 grant for ten police officer positions in the amount of $1,250,000 over a three -year grant period. This is the second year in a row that the Police Department has received this highly competitive grant. The Police Department received a similar grant award in 2014 for ten officers. 55B -1 2015 COPS Hiring Grant December 15, 2015 Page 2 The Police Department plans on using these additional officers to enhance Community Policing initiatives by increasing frontline law enforcement staffing, which will allow officers much needed time to more positively engage with the community. The ten new officers will help further advance the Police Department's beat policing program, and provide some of the line -level staff needed to establish the Department's Community Relations Division. The grant allows for a cost sharing partnership with the federal government where the grant funds approximately 30 percent of the associated costs and the City General Fund covers the remaining 70 percent. The grant requires that at the end of the three -year performance period, the City must retain these 10 additional police officer positions for a minimum of 12 months, over and above locally- funded positions that would have existed in the absence of the grant. STRATEGIC PLAN ALIGNMENT Approval of these items assists the City in meeting Goal #1 - Community Safety, Objective #3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy B (promote ongoing efforts to obtain grant funding for activities that will assist in preventing, enforcing and reducing criminal activity and traffic collisions); and Goal #1 - Community Safety, Objective #1 (Modernize the Community Policing philosophy to improve customer service, crime prevention and traffic / pedestrian / bicycle safety), Strategy F (enhance the Police Department's community policing philosophy to balance both traditional policing and problem solving strategies to address and reduce violent, property and gang related crimes). FISCAL IMPACT The appropriation adjustment will recognize $1,250,000 in COPS Hiring Grant funds in revenue account (no. 12714002 52001), and appropriate same to expenditure account (no. 12714409 — various). Matching funds will be identified in the Police Department Field Operations account (no. 01114420 - various) at year -end for FY 2015 -16, and appropriated as part of the FY 2016- 17, FY 2017 -18, and FY 2018 -19 budget processes. Grant and general fund match amounts are projected for the following fiscal years as follows: 1,250,000.00 3,014,054.62 55B -2 COPS Grant City Match FY 2015 -16 332,546.67 801,851.05 FY 2016 -17 413,531.86 997,126.09 FY 2017 -18 431,379.62 1,040,161.40 FY 2018 -19 72,541.85 174,916.08 1,250,000.00 3,014,054.62 55B -2 2015 COPS Hiring Grant December 15, 2015 Page 3 APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez, ljv • Executive Director Finance and Management Services Agency 55B -3 55B -4 LAR 12115/15 RESOLUTION NO. 2015 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT ANNUAL BUDGET TO ADD TEN FULL TIME POLICE OFFICER POSITIONS IN THE POLICE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1; The City Council hereby finds, determines and declares as follows: A. On July 7, 2015, the City Council passed and adopted Ordinance No. NS -2878, establishing the City's Budget and authorizing position allocations for Fiscal Year 2015 -2016. The Ordinance also sets forth the requirement that alterations in the allocation of authorized positions be reviewed and approved by the City Council. B. On March 18, 2014, the City Council adopted the 5 -year Santa Ana Strategic Plan. This plan established specific goals, objectives and strategies to guide the City's major efforts during the next five years. C. To assist the City in meeting Santa Ana Strategic Plan Goal #1 Community Safety, Objective #3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), and Strategy B (promote ongoing efforts to obtain grant funding for activities that will assist in preventing, enforcing and reducing criminal activity and traffic collisions), the Police Department applied for and received a grant award from the Office of Community Oriented Policing (COPS) Hiring Program in the amount of $1,250,000. The terms of the Grant contain numerous guidelines and requirements with which the Department must comply. D. The Police Chief proposes to add ten (10) full time Police Officer positions to the Police Department's budget to comply with the requirements of the COPS Hiring Program Grant, E. It is now desired to amend the Adopted Budget for Fiscal Year 2015 -2016, as amended, to effect this change. Section 2: That Ordinance No. NS -2878, the Annual Budget for Fiscal Year 2015 -2016, as amended, shall be further amended by adding ten (10) full time Police Officer positions in the Police Department, at the monthly five -step salary rate range as indicated: Resolution No. 2015 -xxx Page 1 of 3 55B -5 5 -Step Salary Rate Range Effective 07/01/15 Monthly Salary Classification Title SRR Minimum - Maximum Police Officer 695 $6200 - $7535 Section 3: That except as amended by this Resolution, all other provisions of Ordinance No. NS -2878 setting forth the Annual Budget for Fiscal Year 2015 -2016, as amended, shall remain in full force and effect. Section 4: This Resolution shall be operative from and after January 14, 2016. ADOPTED this 15th day of December, 2015. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Laura A. Rossini Senior Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Resolution No. 20'15 -xxx Page 2 of 3 Councilmembers Councilmembers Councilmembers Councilmembers 55B -6 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2015 - to be the original resolution adopted by the City Council of the City of Santa Ana on December 15, 2015. Date: 55B -7 Clerk of the Council City of Santa Ana Resolution No. 2015 -xxx Page 3 of 3 55B -8 ��` C,lfi l)>a�.xitra.rrs�r^t ar lvs�rr4z� OS OPPIcu 017 COMMUNITY OILKI ltTm) ikat.lclxc, Ss+t vices frRIXmI 145 N 5' e c, N 1i„ \Uwl]ingcozi,l)C ZO$SO w _ Y0 Award Document COPS Hiring Program CFDA - 16.710—Public Safety Partnership and Community Policing Grants Treasury Account Symbol (TAS) 15X0406 d Grant Number: ORI Number: OJP Vendor Number: Applicant Organization's Legal Name: DUNS Number: Law Enforcement Executive: Government Executive: Award Start Date: 09/01/2015 Full-Time Officers Funded: New Aires: 10 Co Rehires - Previously L,ait Award Amount: 9721MIAOLOM t 2015ULWX0003 a- CA03019 V 95600078%,, Santa ia, Clty n 083153 . 0001 C( of Police Carlos Rojas Yfanager David Cavazos a'Award End Date: 08/31/2018 Rehires - Scheduled for Lay -Off: 0 IN 2015 COTS Hiring PeogKg jrj 'y &) Provides reading directly to law on£or orient agencies to hire and /or rehire career law enforcement officers in nn effort m Increase t Wcommwl I typo licing capacity and crime prevention efforts. CHIP Grants provide till to 75 polecat of the approved carry - lave] salaries and fringe benefits of full -thee offices for a 36 -month grant period, with a minimtun 25 percent ]coal cosh match raqulrement and a maximum federal share of $125,000 per officer position. The Financial Clonraneo Moiniol ldnm (FCM), included in your award package, is Incorporated by reference fill. this Award Document and shall becomo part of thin Award D.cnment. By signing this Awiv I Document, the grantee agrees to abide by all FY 2015 COPS Hiring Program Grant Terms and Conditions; the approved budget Iu the FC.M; and if applicable, the Special Award Conditions and(er High Risk Conditions in ilia Award Document. Ronald L. ❑uvfs Director Carlos Rojas Signature of the Law Epromement E.xeootive /Agency, Gzeeulive David Cavazos Signature of the Ooverntnenl Executive /Fivaaoial Officer APPROVED AS TO FORM D.te. 0912212015 Laura A. Rossini Senior Assistant City Attorney 10 /efi/20 i s Data 10/06 /2015 Date False statements or claims mere In comwetian with COPS glints nmy rosult in fines, bnpdsenment, debarment front porilcipadng in federal grmns or coatifte s, and /or any remedy available by law to the Fedmnl floveramont. .ADVANCING PUBLIC SATI T`t! TtiRC7UGH COMMUNITY ITY R OLCING 55B -9 U. S. Department of Sustico OJ,J7ce afCornmvnity Oriented Policing Services 201.5 COPS Hiring Program Grant Terins and Conditions Ely signing the Award Document to accept this COPS I firing Program (CHP) grant, the grantee agrees to abide by the following grant terns and conditions i, Grunt Owner's Mall aaL'Tbe grantee agrees to complywith the terms and conditions fu tine 2015 COPS If rang Program Oraut Owner's Mamlal; COPS statute (42 U.S,C, §. 3796dd, etseq.); therequirenients oft U.R. Part 200 (UNtbnn Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adoptocl by the DOpnnntrun of Justice in 2 CER if 2800.101; 48 CFR Part 31 (PAR Pal 31) as applicable (governing cost principles aid procedures); representations rruule in tine C11P grant application; and all otiwr applicable program requirements, laws, orders, regulations, or circulars. 2. AsslrrauSos and Certnlealious. The grnea acknowledges its agreement to comply with the Assurances mad Certifications farms that were signed as pat of its CHP application. 3. A,Ilowubla Casts. The (trading under this project Is for the payment of approved fill] -time entrydevcl salaries and fringe benefits over three years (for a total of 36 months of holding), ap to a maximum federal share of $125,000 per officer position for career law enforcement officer positions hired author rehired on or after the official grant award stmt date, Any salary mad fringe benefit costs higher than ormy-0evel that your agency pays a CHP - landed officer most be paid with local funds. Your agency is required to use CLIP grant funds for the specific hiring categories awarded. Funding under this program may be used for the following categories: a, Hiring now officers, which Includes filling existing officer vacancies that are no longer limited in your agency's budget, b. Rehiring officers laid off by mayjurisdlntion as a result ofstite, local, or Bureau of Indian Affairs (BIA) budget reductions; and/or e. Rehiring officers who were, at the time of grant application, scheduled to be laid off (by yeuriarisdietlon) on a specific future date as a result of stole, local, or BIA budget reductions. If your agency's local fiscal conditions have changed and your agency needs to change one or more of the funded hiring categories, your agency should request a post - award grant modification and receive prior approval before spending Cl IP ftmdung under the now category. The Financial Clcaaice Memorandum (FCM), included in your award package, specifies the anoint of CHP fluids awarded to your agency. You should carefully review your PCM, whieb contains the flued officer salary and itt'inge benefit categories and amounts for which your agency was approved, Music note Chat file salary and hinge benefit costs requested fn your CHP application may hove been adjusted or removed. Your agency may only be reimbursed For the approved east categories that are documented within the FCM, up to the amounts specified in the MA. Year agency may act nse CHP funds for any costs that are act Identified as allownble in the Fhmncial Clearance Memorandum, Only actual allowable costs incurred during the grant award period will be eligible for reimbursement and drawdo m If your agency oxpocionce$ any cost, savings over the course of the grant (for example, your grant application overestimated tile total entry-level officer salary and @Inge benefits package), your agency may not use that excess funding to extend the lougth of tire grant beyond 36 months. Any funds remaining after your agency has drawn down far the costs of appmvcd salutes and tiugo benoflts floured for Ouch awarded position during the 36- nionlh tntdmg period will be doobligated during the closeout process, and should not be spent by your agency, 4. Local Maters. Orainces are required to contribute a local match of at least 251aoreem: towards the meal cost of the approved grant project, unless waived In writing by rite COPS OfYleo, The local match must be a cash match from funds not previously budgetod for law o foreement purposes and must be paid during Clio grain award period. The local match contribution must be made on an increasing basis durtrg each year of the three -year grant period, with the federal share decreasing accordingly. 5, So molemeritil rtj;, Not SaUrinntine. ,State, local, or BIA ftmds budgeted to pay for sworn olYcer positions irrespective of the receipt of CHP grant fimdv may not be reallocated to other purposes or rcibnda its a result of a CHP gi mil being awarded Non- Pederal funds must remain avallable for and devoted to filet pnpose, with CHP funds supplementing these non-federal (Lads. Funding awarded cannot be obligated until after die grant mvard start date. This means that CHP limits cannot be applied In any agency cost or obligation incurred prior to die await start date. In addition, your agency must take active and timely stops pundmnt to its standard procedures to Tully flmdlew enforcement costs already budgeted as well as fill all locally - funded vaeanof" rosalt ig'0'om atsition doting the life of the grant. 6. Retention, At the tulle of great nppliodion, your agency committed to retainhugill[ sworn officer positions awarded under Clio CHP grant with state and /or local finds fSor a minis me. of 12 aaonths following the conclusion of 36 mouths of federal hording for each position, over and above the number of locally -traded sworn officer positions that would have existed ht the absence of the grant. Your agency camrm satisfy the relcntionregnircment by ailing CHP- funded positions to fill locally -ftmded vacancies resulting fiont attrition, 7. 14.1tall2long. Your agency may Wiliest an extension of the grant award period to receive additional time to hnplement your grant program. Such extensions do not provide additional fording, Grants may be extended a maxitaama of 36 months beyond We initial award expiration dale. Any request for an extension beyond M moaGas will be evaluated on a erase -by -case basis. Only those grantees that call provide a reasoanblejuatiEicmion for delays will be granted no -cost extensions. Rouonable JadtlBaflllons pray iucludo iflMd ltios in filling COP$- tuulad positions, officer turnover, or other circumstances that interrupt tie 36 -month green trading period. Am extension allows your agency to compensate for such delays byprovidtng additional time to comptce, the tilt 36 utolth; of'lunding for each position awarded. h4tcu.sion requests maul be received prim• to the end dam orthc award. S, iVEodlficailons. During the CHP grant awardpermill if may become necessary for an agency to modify its CIfP grant award due to changes in all agency's fiscal or law enforcement situation. Modification requests should be submitted to the COPS Office when as ngency determines tint it will need to shift i fFicer positions awarded in cue hfrill6 onfegory into a digbiw t hiring category, reduce the fond number of positions awarded, shift funds among benefit categories, anVor reduce the enty -level salary and t'infle benefit amounts, Far example, an agency may [lave been awarded CLIP grant thrilling for fen new, additional full-time sworn officer positions, but due to severe liquid, diatresa /constraints, the ngency determines it is unahle to sustain all tell positions and must reduce its request to five full -lime positions; or an agency may have been awarded Cl IP grant funding for two new, additional sworn officerposiiinns, but duo to fiscal distress /eostrainrs the agency needs to change flue hhhag category fi'um the new lire category to the rehire category for ofi7eers laid off or scheduled for lay -off on a specific future date post. application Gran) nnodffications under CHP are evaluated on it case -by -case basis. The COPS Office will only consider a modification request after an agency mains Page '1 of5 55B -10 U. S, Department of Justice Office ofCompiroalty Oriented Policing Services 2015 COPS Hiring Program Grant Ternis and Conditions final, appfnved budget andftrr personnnl decisions. An agency may implement the modified grant award following written spill oval from the COPS Office, Milan be aware that Cho COPS Office will not approve any modiflearfon request that results in an Increase of federal funds. 9, Evalaatlorm The COPS Office may conduct monitoring or sponsor national evaluations of the COPS filling Program. The grantee agrees to cooperate with the monitors and evaluators, 10. Reoerts/Performa ice Goals, To assist the COPS Office It monitoring and hacking the performance of your award, your agency will be responsible for submitting quarterly proinguri etc progress reports that describe proj set activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF -425), The progress report is used to it your agency's progress toward fmplemcntirtg cotmnmrity policing strategies and to ooilect data to gauge the effectiveness of increasing your ngcncy's corm vanity policing capacity through COPS fording. 11. Filters Civil Rich is Laws, As a condition of recolltt of fedend financial assistance, you acknowledge and agree that you will not (and will require any subgrntoos, contractors, successors, transferees, and assignccs nor to), an the grounds of race, color, religion, national origin (which includes providing limited - English proficimrt persons meaningftml access to your programs), sox, disability or age, unlawfully exclude any person horn participation in, deny the benefits nf, or employnwnt to any person, or subject any person to discrhnlnalton in contraction with ary programs or activities funded in whole or in pat with federal Ponds, These civil rights requirements are found in tiro riot- discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d) ; the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, is umended (29 US, C. § 794) ; the Age Discrimination Act of 1975 (42 U.S,C. §6101, of seq.); Title IX of the Education Amendments of 1972, as amended (20 U.8,C. § 1681, at seq.); and the corresponding DOI regulations implommuril g those statutes at 28 G.F.R. Part 42 (subparts C, D, E, G, and 1). You also agree to comply with Executive Ogler 19279 Equal Treatment for Faith. Based Organizations and its Implementing regulations at 28 C.F.R Part 38, which requires equal treatment of religious organizations in the trading process and non - discrimination ofbeaeficbmics by Faith -Bused Organizations on the basis of belief or non - belief, 12, lkaaat 6mnlnvmart ponornmity Plmt (ELtOP). All recipients of funding from the COPS Oman must comply Willi the fi dmal regulations pertaining to file development and Implementation of ar Equal Employment Opportunity Plan (28 CX.R, Pan 42 subpart E). 13, Grail t.Mo nit oring Activities. Federal Iaw requires that law erfirocmcrt agencies receiving federal funding front the COPS Office must be monitored to ensure court)]] shoe with their grant conditions and other applicable statutory regulations. Tire COPS Office is also Interested in tracking the progress of our programs and the advancement of cornmmty policing, Both aspects of grant implementation— mmplianco and programmatic benefits —are part of the irtoaitoring process coordinated by [he II. S, Depar'nment of Justice, Grant monitoring activities conducted by the COPS Office include site visits, o1Boe -based grant reviews, alleged noncompliance reviews, fimurcial and programmatic roporting, and audit resolution. As a CPIP greaten, you agree. to cooperate with and respond to any requests for Information ponalning to your grant. 14. lfm nlnvmcnC L'lieibility. Thn grantee agrees to complute andkeell on file, as appropriate, a Bnrnau of Citizenship and Immigration Services Employment Eligibility Vadrnndon Form (I -9). Tlils form Is to bn owed by reolpienrs oCCederal fonds to verifj+ that porxoms are eligible to wok in don UnlCed Slol:as. 15. Canummity i'aliniue Community policing moivitics to be luitiated or enhanced by you agency and the otYicers finnled.by this gnurt progrann wcr'a idauiflud and described in your CHI' grant applicator. In Sections VI(A) and (B) your agency developed a community policing plan for the CHP grant with specific reference to a corral or disorder problem and the following elenlems of oommllaity policing: u) problem solving —your agency's plan to assess and respond to the Is oblan Identified; Ill crumnunily partnerships and support, including related govcramontal slid community initiatives that complement your agony's proposed use ofCHP funding; and c) organizational tratslormat9orn —how your agency will use the funds to reorient Its mission to community penning or enhance its involvatnent in and commitment to community policing, Vi o rghout the CI IP grant period your agency is required to implement the community policing plan it act forth in the ChlP ill out application. The COPS OtBoe Julies community policing as a philosophy that promotes organizational strategies, which support the systematic use of pmtn nslilps unit problenr- solving techniques, to proaetvoly address Clio immediate conditions; tint give rise ro public safety Issues such its crime, social disorder, and fear orarime, CHP grants through the specific Difieers funded (or am equal number cfrodoployed veteran officers) must be used to initiate or enhance community policing activities, All newly hired, additional or rohired o Ricers (or an equal number of redophoyed veteran effects) funded under CHP must Implement your agency's approved continuity policing plan, which you described to your grant application. 1.6. Community Policing Self Assessment Tool(CP -SAT) 'fire COPS Office will require youragency to complete the Community Policing Sol fAssessment Tool (CP -SA'P) twice within the grant period, at the beginning aid aguhh towards the cull of your grant period, 17, Contrads with turner Jurisdictions Grantees tmtprovido hov enforcement senders to anottierjurisdiotlon Ihrough a cornnatnnust ensure tart officers funded trader this great dal not service the o licrjurislifemm, but will only be involved in activities orperforn services that exclusively benefit line graVUC's owujur'isdicton. 18. fnim Statements False statements Orel Rulas made ht connection with COPS grants may resrdt in face, huprisommcnt, or debarment from participating in federal grants or contracts, anti r any other tonicity available by law. 19. Additlaunl Tii¢lr -Riot Grautao Reaah•emenrs The recipient agrees to comply wall any additional requirements that may be initialed during the grant performance purled if tire sniveling agency deterailnes that the recipient Is a high -risk grantee (Uniform Administrative Requironlonts, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. §200,207 as adopted by tine Depaauom of justice in 2 C,F.IL § 2800.101). 20. Svstnr h fm' Arva •d hLumucmamt (SA�•t) a and fniv'rsnl ItIC tffi r Reanirenxnfs. The Of cs of Management mid Budget requires federal agencies to hncludo the following standard award form in all grants air([ coop iativo agr'eoments tide on or sttor October 1, 2010: Page 2 of 5 55B -11 U. S. Department o'l'Justice Office of Community Oriented Policing &mlce•s 2015 COPS (Hiring Program Grant Terms and Conditions A. Ragutrement jar S)AStam for Rrrardlvfanagemsnt (SAW) Rsgistrauon Unless you arc exempted train :his requirement under 2 C.P.R. Pmt 25,110, you as the recipient must mahrtain the currency of your information in the SAM until you submit the final thnaicial reportrequired under this award or receive the final payment, whichever is lann.9'his requires that you review aid opdnte the information at lust annually alter the initial registration, and more frequently if required by changes in your information or another award ecru. 13. Requoereent,for Data ZbvwxsaMumber•ing Salton; (DUU,S) Mumbore, If you are authorized to rake subawards raider tits award, you: I, Most notify potential sobrecipients that no entity (see definition fn paragraph C of this award term) may receive a subaward Sam you unless the entity has provided its DUN$ nrnnber to you. 2 May not make a subaward to all entity unless the Catty his provided its DUNS number to you. C. Deflnrilons For purposes ofihis awnrdlerm: 1. System far Aruard Mormgenaeru (SAM) me its tine federal repository into which an crafty must provide information required for the conduct of business its a recipient. Additional information about regishvdon procedtnas nay be thud at the SAM Internet site at ytww.sr m.auv. 2. Data Universal d'a nhering System (DUNS) rnunber• means tire rate- or thJrtun -digit niauber established and assigned by Dun mid Bradstreet, too, (D &B) Co uniquely identify basilicas entities. A DUNS number may be obtained Rom D&B by telephone (currently 866.705 5711) or the Internet at Iytjrgl(Ig_Igov., c m mw^ flit, 1 Rnaty, as it is used In this award Carol, mans all of die following, as defined at 2 C.F.R. Part 25, subpart C: a. A governmental organization, which is a slate, local government, or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nor -profit organization; d. A domestic or foreign fur -profit organization; and e. A federal agency, but only as a sdrrecipient under an award or subasard to a non - federal eably. 4. Suboward• a• This term means a legal hhst'nuront to provide support for the performance orally portion of the substantive project or program for which you received this award and that you as die recipient award to all eligible subreeiptent, b. Tile term door not include your procurement of property and services needed to carry out Uto project or program (for farther explanation, see Sec. ___210 of the attachment to ONIB Circular A -133, "Audits of States, Local Government, and Non - Profit Organizations "). c. A subaward may be provided through any legal agreement, including tin agreement did yet otaiddar a contract 5. Subreciptani means an entity that: a. Rucivee it subaward from you nmler this award; mid b. is accountable to YOU for Clio use of the federal Raids provided by rte subaward. 21. R C2m•tine9nbg,Lvgrd and Exceuiive Comnens don- Tile Office of Management and Budget requires federal agencies to Include tie'dellowing standard award term in all grants mid cooperative agreements made on or after October 1, 2010: a. Reporthtg oflh•.st -Nw, suAnrvareli. 1.. Apialiccrbillry. thdess you are exempt as provided in paragraph d, of this award term, you must report each action Ihat obligates $25,000 or more in federal Rods that does not include Recovery Raids (as defined in section 1512(x)(2) of the American Recovery mid Reinvestment Act of 2009, Pub, L, i 11 -5) for a subaward to an entity (see definitions in paragraph e, of this award tens). 2. killers and wham to ml »rr, I . You must report each obligating action described In paragraph a.i. of this award tells to www 6 s.gy_v. _ if, For submamd information, report nn later than the end of the mouth followhrg the month in which the obligation was made. (For example, lithe obligation was outdo on November 7, 2010, the obligation rust be reported by na later than December 31, 2010.) 3, What ro raporl. You must repot the intbnnadon about each obligating action that Clio submission habitations posted at w Ny_SIc,,Wvspechy. h, Repor ing Total Cantpmnatlan ofRec4aiertt Executives. 1. Applicability and wlmi to report. You limit report total compensation for each of your Five most highly compensated executives Run the proceeding completed fiscal year, if- — I the total faderni funding mdlmrized to date under this award is $25,000 or more; ii, in the preceding fiscal yen, you received — (A) 80 percent or mare of your annum gross revenues front federal procurement contracts (and subcontracts) mid federal financial assistance subject to We Transparency Art, as defined at 2 C.F.R. Part 171.320 (:md subawmits); and (B) $25,000,000 or more in annual gross revenues from fedent procurement contacts (and subcontracts) and federal financial assistance subject to die Translucency Act, as defined at 2 C.F.R. Pat 170.320 (and subawrds); and iii. The public does not have access to hrformalon about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) oftte Seorites Exchange Act of 1934 (15 U.S.C. 78ni(a), 78o(d)) or section 6104 Orthe Internal Revere Code of 1986, (To detestable Ifthe public hits access to (Ila eompmuatou information, see tine U.S. Security and Exchange Commission total compensation filings at]vrvw ,"r toot Qfyg} o •s c r .Ira mJ 2. hYJsera mid uJren fa rapm•i. You most report executive btnl eompcnsatnn described In paragraph b.] of tints ascend( teen: Page 3 of 5 55B -12 GC S• Department. of Justice Office gfConvouril(F Oriented Policing Services 2015 COPS Hiring Program Grant Ternns and Conditions L As part ofyour registration pre.file at)yAAs rtt,gov,. R. By Ore and orthe month following the month in which this award is made, and atmually Uievnflor. c. Reporting of Total Compensallon ofsah,ctplerrt Rvacativev. I. Appllcability and what io report unless yon are exempt as provided in paragraph d. of this award tern, for each fro -tier subrecmpeart under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subreoipient's preceding completed fiscal year, if- — i. in the subrccipiem's preceding iiscnl your, die snbrecipient received — (A) 80 percent or more of your annual gross mvenues train federal procuremore conducts (and subcontracts) and federal financial Assistance subject to the TrAnsparwicy Act, as defined at 2 C.F.R. Port 170.320 (and subawards); and (B) $25,000,000 or store in annual grass revenues train fbdeiat procurement contracts (and subcontracts) and federal financial Assistance subject to die Transparency Act, as defined at 2 C.F.R. Part 170,320 (surf snbawards); and ii. The public does act have access to Information about the compensation of the executives through periodic reports filed tinder section 13(a) or 15(d) of the Sccarities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of tire internal Revenue Carle of 1985. (To detennive if the public has access to the compensation inirotnratton, see Cite U.S. Security and Exchange (iommisslon total compensation dhAgs at www sec aovhmsviarslox4comn�Ixiin) 2. Whets- and when to report. You most report subrmiplom executive total compensation described ur paragraph a. 1. of Ills award term: i, To the recipient. ii. By tire end of the month following the month dui Ing which you make the sulxaward For example, if a subaward is obligated on any date during the month of October of a given year (ix., bebveen We Aber I and 31), you must report may required compensation Information of the subrecipienl by November 30 of that year, d. r-ranrpgous if, in the previous tax year, you lied gross income, from alt sources, under $300,000, you are exempt front the requirements to report: i. Subawards, and ii. The total compensation of the five most tlgldy compammodexcoutives of nay snbrecipient. e, AcJlnf Ions, ror Purposes of this Award term: 1. Hot* mans all of the ibllowhrg, as defined in 2 C.P.R. Part 25: i. A govormimatal organization, which is it suou, local Bove luncal, or Indian Tribe; ii. A foreign public emity; di. A dommslic or foreign non - profit organization; Iv. A donnesticor foreign far - profit mgmazation; v. A {federal Agency, but only ors a snbrecipient tinder in award or snlaward to a non - federal entity. 2, EAecuhve motors officers, managing paltMe, m any other employees in management positions. 3.5ubarrard: i, lids term Arcane a legit mail nnncer to provide support for the portal manca of any portion of t o substantive projector program for which you received this Award mid that you as Tire recipient award to an eligible snbrecipient. ii. The team dons not include year plvmiretnent' of property and services needed to carry out the project at program (far Oirthor "education, see Sec.__,_•210 of the adachllent to OM8 Circular A -133, "Audits of States, Local Govenunents, end Non -Profit Orgatdzatiotns "). nil. A snhnwmri Wray be provided through any legal ngreeneu, including an agrwment that you or a subracipiom annul .18 a contract 4. Submciptent moats an artily thus i, Receives fl subaward lPotn yon (the recpiern) under this award; mid fl, Is accourrtablo to you for die nee of the federal funds provided by die subawar(1, 5. Total cmnpelusltlwr means the cash and moncash dollar Val no eats nod by tits execolve during the recipient's or subrecipient's preceding fiscal year mid includes the following (for more information sec 17 C.P.£d. Part 229.402(c)(2f: i, Salwy mud bomrs. Anvm•ds ofstock, stock optiomr, andstonkoppreclation rdghis. Use the dollar amount recognized for financial statement reporting purposes with respect to ate fiscal year to accordance with the Statement of Financial Aocounbtg Standards No, 123 (Revised 2004) (FAS 123R), Slmad Based Payments. iii, i:arnings far services under nor- equi0v incentive pans, This does not include group life, health, hospitalization or medical vemburseneut plans dint do not discriminate in favor of executives, and az available generally to all Balm ied employees. iv. Change In penstmr vcrtuo. "ills is the change in present value of defined benefit and aem:uba pension plans. V, Above- ararkat earnhlyv err dy/arrad con pmxrattnn that is not tesv- ryuexlUircL vi. Other oompeisnrimn, irthe aggregate vnhre of all such other compensation leg severance, termination payments, value of lifb insurance paid on behall'of the employee, perquisites or property) for the executive exceeds $10,000. 22. Debarmmrt and Suspension Tire recipient agrees not to award Federal fiords under this progran to any petty which is &Nmed or suspended from participation in Pedeal assistance programs. 23. DuRlicative Fall(Iine.'fho recipient unde'stands and Agrees to notify tae COPS Office {fit receives, Frain airy other icing frnrding for the same item or service also fiaded under this award. Page 4 of S 55B -13 11. S. Department of Justice Office of Community Oriented Policing5•ervice,s 2015 COPS 111rhig Progrnsn Grant Terms and Conditions 24. FVhistlablower Protection. The recipient agrees not to discharge. demoio, or otherwise diserhuinare against an employee as reprisal foa'the employee disclosing information that he/she reasonably believes is evidence of gross mismanagement of a Federal contract or grail, a gross waste of Federal fiords, an abuse of authority relating to a Federal connect or grant, a substantial and specific danger to public health or sanity, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. Thu recipient Sham agrees to provide to their employees in writing (In the predominant native language of the workforce) of the rights mid remedies provided in 41 US.C. § 4712. Please see Appendix Fin flee Grant Owner's Memel raja till text ofthe statute. 25. Mandatory Diselm a� Recipients and subrucipioms most timely disclose in writing to the COPS Office or pass- tivuugh entity, as applicable, all federal criminal law violations involving fnmd, bribery, or gratuity that may potentially affect the awarded federal faid ng. Failure to make required disclosures can result in any of the remedles, including suspension mid debarment, described in the Uniform Administrative Requirements, Cost Principles, and Audit Requlrzoems for Federal Awm'ds, 2 C.P.R. § 200.338 ns adoptecl by the Department ofJustico in 2 C.P.R. § 2800.10(. 26, CmaDlcf ot'Inknrest Federal awardees and subavmrdees mast disclose In writing to the COPS Oftice or pass - through entity, to applicable, any potential conflict of interest affecting the awarded federal running iu accordatwe with the Unil'omr Administrative Requh'ements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. § 200.112 as adopted by the Uepnrtuent ofJusdcc hr 2 C.F.R. §2800,101, 27. Contrail: Provisions All counsels made by the rempienis under the Federal award must comaur the provisions required under 2 C.F.R- Part 200, Appendix It hr Part 200— Contract Frovim(HIS for Neu- Federal Pertity, Contracts tinder Federal Awards, as adopted by the Department orJustice in 2 C,F,R, § 2800.101. Please sec Appendix G m the Grind Owner's Manual for a full text of the conhmclprovisions. 28, Restrictions oil internal Conndenliutity Amraenrents No recipient or subreoipiant under tlds awm'd, or entity that receives a contract or subcontraetwtth any foods under this award, may require any employee or contractor to sign all internal wufldentiaWy mincemeat or statement that prohibits m otherwise rom cads the 1a vfid repeating of waste, O'aud, or abuse to mr investigative or law enforcement representative era fedorat department or agency nuthorizod to receive quell information, Page 5 of 5 55B -14 Award Document Supplement 2019 COPS hiring Program (CUP) By signing the Award Document to accept this COPS Hiring ;Program (CIIP) gran(, the grantee agrees to abide by the following Special Award Conditions and /or High Risk Conditions: Special Award Conditions Advancing Department of Justice Priority Crime Problem Awards Your agency has been selected for a. COPS Hiring Program (CHP) grant to address a particular Department of Justice priority crime probleln /focus area, based specifically on your CHI) grant application's community policing strategy to improve your agency's public safety response to the critical issues of School Based Policing through School Resource Officers (SRO), Gun Violence, Homeland Security, Building Trust or Homicide Reduction, Please be advised that, in accepting this grant, your agency is agreeing to this Special Condition to its CHI' grant award that requires your agency's COPS-funded otii,cers (or an equivalent number of locally- funded officers) to initiate or oultanoe your agency's community policing strategy to address one of the priority crime problem identified above. By signing the 20t5 CHP grant award, your agency understands and agrees to the followhng: • You' agency will implement the ane specific community policing strategy identified in Your CHP grant application; • Your agency will address its specific priority crime problem throughout the entire CHP grant period; • Your agency will implement any organizational changes identified in its CHP grant application in Section 6B, Questions 1.2 and 13; • Your agency will cooperate with any grant monitoring by the COPS Office to ensure that it is initiating or enhancing its community policing efforts to address its priority crime problem, which may include your agency having to respond to additional or modified reporting requirements, _Memorandum of Understanding Requirement (School Based Policing through School Resouree Officers Focus .Area. Only) By signing the 2015 CHP grant award, grantees using CHP funding to hire and /or deploy School Resource Officers into schools understand and agree to the following: • Your agency must submit a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) to the COPS Office, The MOU "lust be submitted to tho Cops Office within 90 days of the date shown on the award congratulatory letter. • Your agency's MOU must contain the following information: 55B -15 • The purpose of the MOO • Clearly defined roles and responsibilities of the school district and the law enforcement agency, focusing officers' roles on safety • Information sharing • Supervision responsibility and chain of command for the SRO • Signatures Note: please refer to the MOU Fact Sheet for a detailed explanation of the requirements under each of the bullets. Your agency's implementation of the CHIP grant without submission of the required MOU within the 90 day timeframe may result in expenditures not being reitnbursed by the COPS Office and /or award de- obligation. 4PMOVED AS TO WORM A. pm Laura A. Rossini anior Assistant City Attornc. 55B -16