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HomeMy WebLinkAboutEEC ENVIRONMENTAL-2015A-2015-224 INSURANCE NOT ON FILE WORK MAY NOPROCEED CLERK OF COUNCIL DATE: CONSULTANT AGREEMENT THIS AGREEMENT, is made and entered into this 6th day of October 2015 by and between EEC Environmental, a California corporation C"Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of Waste Discharge Requirements Compliance Set vices, B, Consultant represents that Consultant is able and willing to provide such services to the City. C. in undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follow: 1. SCOPE OF SERVICES Consultant shall perform those services as set forth in :Exhibit A attached hereto and incorporated by reference to this Agreement. 2. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement, Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City, City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 1 of 8 3. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B, attached hereto and incorporated by reference. The total sum to be expended by City under this Agreement shall not exceed Three Ilundred Thousand Dollars, (300,000.00) annually during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to the City's accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by the City. 4. TERM This Agreement shall commence on October 6, 2015 and terminate on October 5, 2018, unless terminated earlier in accordance with Section 14, below. The term of this Agreement is subject to a one two-year renewal option at the discretion of the City Manager and City Attorney, in an amount not to exceed 300,000.00 annually. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to, allow the City to exercise discretion or control over the professional, manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death Page 2 of 8 resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence and $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insured provisions. b. Worker's Compensation Insurance. In accordance with California State law, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. c. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. d. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City. (ii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Consultant's Tight to be paid for its time and materials expended prior to notification of termination. - --- - - Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 7. INDEMNIFICATION Consultant agrees to and shall indemnify, defend and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any Page 3 of 8 claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, to the extent that the injury, damages, just compensation, restitution, judicial or equitable relief is caused by the negligence of the Consultant. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. In no case will Consultant be required to indemnify or hold harmless the City from injury, damages, just compensation, restitution, judicial or equitable relief caused by the negligence of the City, 8. LAWS AND REGULATIONS Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the services and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising wherefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 9. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic- information. -Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. Page 4 of 8 10. CONFLICT OU INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 11. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714-647-6956 courtesy copy: Executive Director of Public Works City of Santa Ana 20 Civic Center Plaza (M-36) P.O. Box 1988 Santa Ana, California 92702 Fax 714-647-5635 To Consultant: EEC Environmental One City Boulevard West, Suite 1800 Orange, CA 92868 Fax 714 667-2310 www.cecenviroiuuental.com A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. I£ sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. Page 5 of 8 12. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties, In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the authorized representatives of the parties. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement aelmowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 13. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 14. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions; a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City s use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any Page 6 of 8 activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 16. JURISDICTION — VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. The parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 17. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully - set forth in the body of this Agreement. - IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CIS SANTAANAtXn MARIA D. HUIZAR BA- ID CAVAZOS Clerk of the Council City Manager Page 7 of 8 APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney ief SANDOt�L Assistant City Attorney RECOMMENDED FOR APPROVAL: EEC ENVIRONMENTAL Public Works Agency Page 8 of 8 By: dvbn Titl EXHIBIT A t� MIR&MR119=1 Scope of Services & Schedule Core Requirements 1. Waste Discharge Requirements (WDR) and Sewer System Management Plans (SSMP) The EEC team has conducted a wide range of program audits, including SSMP audits, that has provided EEC with a unique insight to both a regulator's view on conducting audits and a regulated entity's view on being audited. EEC will provide the City with the following WDR and SSMP support services under this task: A. Perform the 2-year internal audit due in 2017. The audit will include a report of the findings and recommendations identified during the audit. The cornerstones of EEC's expertise in SSMP program audits are extensive knowledge of key SSMP program elements in line with regulatory requirements and a breadth of experience that informs a complete, candid assessment of an agency's conformance or deficiency. Pursuant to the WDR requirements for SSMPs, EEC's focuses on evaluating the key elements of the SSMP: 1. Legal authority 2. Operation and maintenance program 3. Design and performance provisions 4. Overflow emergency response plan 5. FOG control program 6. System evaluation and capacity assurance plan 7. Monitoring, measurement, and program modifications Often, the SSMP internal audit is conducted merely as a formality to satisfy the minimum requirements of the WDR. EEC takes a somewhat different approach and views the audit from the perspective of a regulator. A regulator is looking for an honest assessment and program modification that brings about true improvement in program performance (where needed). Therefore, the key objectives of EEC's SSMP audit is to candidly evaluate how implemented programs are impacting the reduction of SSOs and evaluate the proper ongoing management, operation, and maintenance of sewer system assets. EEC's general approach to SSMP internal audits is threefold: 1. Evaluate the level of conformance of the City's SSMP to the WDR. This is accomplished primarily through a desktop review of the SSMP and supporting documentation. EEC is thoroughly familiar with recent changes to the Monitoring and Reporting element of the WDR and will ensure the City's SSMP appropriately addresses these changes. 2. Assess the level of conformance of the City's field practices with SSMP policies and procedures. This includes a detailed review of program -related documents (e.g., work "EEC's expertise and responsiveness was instrumental in helping our city meet new stringent sewer regulations." Ray Burk, Former Principal Civil Engineer City or Santa Ana Proposal to Provide WDR Compliance Services, City of Santa Ana, RFP 15-072 20 August 13, 2015 CE E ENtriRON MEN TAI. orders, standard procedures, etc.) and data (e.g., line cleaning history, staff training records, etc.), as well as comprehensive interviews with City staff and field observation of key staff activities. 3. Use the audit findings to develop practical and defensible recommendations for program improvement. EEC will prepare a report summarizing the audit findings that will include classification of any identified nonconformances (i.e., major or minor nonconformance). The report will also contain recommendations for program improvements based on EEC's experience with successful aspects of similar programs and input received during the staff interview process. Analyzing the SSMP and identifying deficiencies in this manner will allow the City to maintain control of the definition and implementation of its programs rather than putting that control In the hands of a regulator. For example, in evaluating the City's SSO emergency response plan, EEC will not only confirm that current practices are in place and followed, but will also assess the defensibility of key response procedures, such as SSO volume estimating techniques. This approach parallels a regulator's approach and allows the City to stay ahead In the process. SSMP Audit Staff Interview EEC is located close to Santa Ana and will work around the City staff members' schedules to ensure the audit process is not intrusive but Is thorough enough to satisfy the WDR requirements and improve the City's SSMP programs. B. Prepare the 2019 SSMP update using information obtained from the previous SSMP audits. Pursuant to the SSS WDR, enrollees must update their SSMP once every 5 years to reflect the enrollee's current SSMP-related practices and the changes recommended during internal SSMP audits. having audited the City's SSMP in 2013 and 2015 and having updated the City's SSMP in 2014, EEC knows the City's SSMP thoroughly and will ensure It stays current and accurate. C. Provide quarterly WDR training and advising City staff on emerging Issues, revisions, and additions to the SSS WDR. EEC has provided previous similar training to City staff regarding SSO emergency response procedures and general WDR requirements. Training topics will Include, but not be limited to, SSO emergency response, EML evaluation procedures, and FOG program management. D. Develop SSO contingency plans for the two City sewage lift stations. The risk of large SSOs is greater in the event of sewage lift station failures. Understanding this, EEC will work with the sewage lift station staff to develop SSO contingency plans that will include, but not be limited to, procedures for electrical operations, bypass, and cleaning of the lift stations. E. Develop a sewer system maintenance (cleaning) program and schedule. As part of the SSMP and the City's asset management endeavor, EEC will develop a sewer system maintenance and cleaning program and schedule. The program and schedule will Proposal to Provide WDR Cornpliance Services, City of Santa Ana, RFP 15.072 21 August 13, 2015 low prioritize sewer main cleaning based on parameters such as topography, pipe condition, flow characteristics, and historical Inspection analyses. The proposed sewer maintenance program will optimize cleaning frequencies and resource deployment. EEC has already piloted this type of asset management system with the City and is prepared to extend the system to the City's complete sewer system. Deliverables will include cleaning program maps in PDF and in GIS format compatible for use with the City's infraMAP software, F. Provide SSO response support, including data analysis, volume estimating, reporting, etc. A timely response to any SSO is critical not only to minimize the environmental impact of the spill, but also to collect/analyze the information needed to determine the cause(s) of the spill. EEC currently supports the IRWD and CMSD with follow-up investigations of private SSOs. Investigations consist of identification of the cause(s) of the SSO and discussions with agency staff to determine the required corrective actions. Preliminary discussions are conducted with property owners to implement corrective actions. EEC also understands the importance of accurate volume estimations and timely reporting to CIWQS. EEC will provide SSO response support, and will assist the City with the approved volume estimation methods and reporting forms in the event of an SSO. Value -Added WDR/SSMP Services EEC continues to serve local governments in developing, implementing, and monitoring sensible sewer system management programs tailored to address specific local conditions and ensure compliance with applicable WDR requirements. EEC has unmatched expertise in key SSO mitigation strategies, including FOG control programs, preparation of overflow ERPs, and SSMP performance assessments and audits. EEC continues to assist cities and independent special districts, including the Cities of Santa Ana, Stanton, La Habra, Buena Park, El Segundo, and Anaheim, as well as CMSD, with development, implementation, and/or audit of their SSMP strategies. The EEC team has comprehensive knowledge of the evaluation and development of SSO ERPs. In fact, EEC assisted the City of Santa Ana in 2013 and City of El Segundo in 2014 to update their respective SSO ERPs. SSO ERP updates are based on recent program enhancements, personnel and equipment changes, and recent changes to the State's WDR requirements for monitoring and reporting SSOs. EEC also provides WDR/SSMP training support, including SSO emergency response training to sewer system maintenance staff. in 2013, EEC conducted SSO emergency response training for the City of San Gabriel, which consisted of an evaluation of current practices and procedures, a presentation on the recent updates to the State's monitoring and reporting requirements, and field simulations of SSOs to provide hands-on assessment of SSO volumes and an opportunity for trainees to practice SSO containment actions. 2. FOG Program Management SSO Spill Simulation EEC currently manages FOG programs for four Southern California agencies and uses sophisticated database and GIS tools to collect, organize, analyze, and manage FOG data. Having been closely involved in the development and implementation of key FOG control Proposal to Provide WDR Compliance Services, City of Santa Ana, RFP 15-072 22 August 13, 2015 ENVIRONMENTAL program tools and processes, EEC's technical and field staff is thoroughly knowledgeable of field data acquisition systems and workflows currently employed by the City. EEC will provide the following services under this task: -- - - • Collect, organize, and manage the City's FOG Control Program data. • Provide monthly reports summarizing activities conducted and recommendations to the City's FOG Control Program Manager. • Conduct regular meetings with City staff to evaluate the FOG Control Program, provide recommendations, and prioritize project efforts. Monitor the Orange County Health Care Agency's (OCHCA's) inventory of restaurants and append any updates, changes, or additions to the City's FSE inventory, Using the City's current FOG geodatabase, maintain the FSE inventory, inspection schedule, and FSE Inspection frequencies and prioritization. Inspection frequencies and prioritization will be based on FOG production, compliance history, elevated maintenance location relationships, and SSO history. • Establish inspection schedules and coordinate and assign inspection tasks to the City's code enforcement inspectors and EEC's compliance inspectors using infraMAP. • Develop reports to summarize inspection results and compliance efforts. Secure and append OCHCA's NPDES inspection data to the City's geodatabase for analysis and to identify necessary NPDES follow-up inspections. EEC will ensure that data are properly assigned to FSEs and violations are correctly identified. FSEs with current violations will be properly Identified on the map Interface used by inspectors. Use InfraMAP software and ArcGIS to record inspection results and manage inspections. Provide support for the City's wireless inspection process, with which EEC is familiar. Having played a pivotal role in the system's implementation, EEC is familiar with the City's mobile data acquisition systems, including hardware, operating systems, software, network structures, and evolving technologies. • Develop residential FOG educational/guidance materials and a plan to address residential grease discharge and disposal practices. As needed, develop and coordinate evaluation of new and emerging grease -control technologies, including GRE and chemical/biological additives. Provide the City with background and update information regarding current and emerging MS-4 requirements. Obtain data and information to keep the FSE inventory up to date. • Manage and process inspection pictures, GRE requirement -documents, permits, and other documents for all FSEs. EEC will update and maintain the geodatabase with document information that will enable inspectors and managers to access documents through the infraMAP Interface. Review the City Municipal Code and recommend modifications or enhancements to the FOG control program. As needed, conduct site assessments of FSEs to determine or evaluate GCD retrofit options. Manage the FOG goodatabase and GIS files, such as map documents. • Provide follow-up documentation assistance and expertise to City's FOG Control Program Manager. • Conduct QA/QC reviews of FSE Inspection results. • Coordinate, establish work schedules, and provide educational and training Information to City personnel as needed or as requested by the City. • Provide the City with experienced and knowledgeable professional staff. Proposal to Provide WOR Compliance Services, City of Santa Ana, RFP 15-072 23 August 13, 2015 ENV RON 10 E NTAL Value -Added Program Management Services Based on its recognized FOG expertise, EEC has been able to work with agencies across the country, exposing the team to a variety of innovative Ideas and concepts that can be shared with the City. EEC also works with some of the City's neighboring agencies and can share field intelligence regarding sewer investigations and FSE issues that might impact the City's programs. 3. FSE Inspections and Enforcement EEC will provide well qualified and experienced inspectors, some with bilingual skills, to conduct FOG inspections. EEC will monitor Inspection progress using the City's infraMAP and GIS tools to ensure the FOG control program tasks are on track to meet inspection and follow-up targets. EEC routinely performs QA/QC, from work order initiation to project completion, of FOG inspectors as well as the data entered into databases and submitted to the City. EEC will work with the City's FOG Control Program Manager to evaluate the continued Implementation of FOG -risk —based inspection prioritization processes to further optimize the City's inspection resources. EEC will provide the following services under this task: • Conduct on -site, physical inspections of FSEs as determined by City's FOG Control Program Manager • Provide bilingual outreach and educational materials to FSEs • Provide the City, as needed, with educational and BMP information Promote the importance of kitchen BMPs Require inspectors to clearly identify themselves both verbally and with proper Identification badges as contract inspectors of the City • Require inspectors to identify their vehicles with magnetic decals as contract vehicles of the City • Coordinate and establish work schedules Specific FSE inspection categories include the following: 1. Permitting Inspections. EEC will conduct initial permitting inspections for new, change -of -ownership, and Permitting Inspection inventory______ remodeled FSEs. Through initial inspections, also referred to as FSE characterization, EEC will Identify the type of food, cooking equipment, and kitchen practices that risk contributing FOG to the sewer system. Each FSE will be provided with bilingual educational materials that will help the FSE reduce the amount of FOG released into the City's sewer system. 2. Grease -Removal Equipment Inspections. EEC will conduct a grease interceptor or grease trap to ensure each device is In good operating condition and confirm that appropriate maintenance practices are implemented. The Inspections are comprehensive and thorough to support potential enforcement efforts in the future. EEC inspectors will conduct the following: • Measure the layer of floating FOG and settable solids • Determine conformance with compliance criteria Interceptor Sample Box Inspection Proposal to Provide WDR Compliance Services, City of Santa Ana, RPP 15-072 24 August 13, 2015 Inspect the mechanical condition of the GRE Review the maintenance logs and record the last pump -out date Review GRE pumping record keeping Document and capture photographic evidence of all violations 3. Best Management Practice Inspections. Having conducted more than 20,000 kitchen BMP inspections, EEC understands the Importance of educating FSEs on proper BMPs. EEC will conduct BMP inspections to evaluate compliance with all required kitchen BMPs, including employee education and training practices. These Inspections also provide an opportunity to provide new program educational materials. Specifically, EEC inspectors will assess the following: Removal of food grinder Drain screens installed/maintained Kitchen signage (BMP poster) posted Scraping practices Food waste disposal practices Emergency spill response materials Utilization of drainage additives ENV I R ON lyl E NTAL Identification of BMP Violation • Segregation and proper storage of waste cooking oil • Grease collection log maintained Employee training log maintained • Lateral cleaning and spill log maintained 4. FSE Compliance Inspections. ECC will conduct follow-up inspections for non-compliance issues as required by the City's FOG Control Program Manager. This may include Issuance of notices of violation to FSEs that are found to be in non-compliance with the FOG control regulations. EEC will help the City manage enforcement actions for violations of the City's FOG ordinance, NS 26-70. For any FSE or critical source facility Identified with deficiencies, EEC will meet with FSE manager(s)/owner(s) or property owner(s) to discuss violations and enforcement and to help them develop an appropriate corrective action plan to achieve and maintain compliance. Based on the results of follow-up inspections and issued notices of non-compliance, EEC will review, provide recommendations, and assist the City with any enforcement actions required as a result of violations of ordinance INS 26-70. - -- --- - - 5. National Pollutant Discharge Elimination System Inspections. EEC will conduct Inspections to follow up on NPDES violations identified by the OCHCA. OCHCA Inspectors evaluate the following during inspections: FC60-NPDES - Improper Oil/ Grease Disposal FC61-NPDES - Refuse Containers/Trash Bin Enclosure FC62-NPDES - Washing Mat/Filter/Trash Bin Parking/Street FC63-NPDES - Improper Methods Spill Cleanup/Hosing Area FC64-NPDES - Maintenance Records: Lack of / Not Current • FC65-NPDES - No Observations Recorded EEC knows the follow-up actions necessary for each observation and will confirm if an FSE has conducted/implemented the corrective actions requested by the OCHCA. Proposal to Provide WDR Compliance Services, City of Santa Ana, RFP 15-072 25 August 13, 2015 CEEC ENVIRONMENTAL 6. Limited Food Preparation Inspections. EEC will conduct inspections of known or probable LFP facilities to confirm their FOG discharge status. Inspections of known LFPs will be conducted every 3 to 5 years to asses if the LFP's practices have changes that would warrant inclusion of the LFP in the FOG Control Program as an FSE. These inspections include a quick observation of any food preparation areas to assess if equipment has changed. EEC understands the City's FSE inventory database and key FSE details necessary to determine each FSE's potential to discharge FOG Into the sewer system (e.g., cooking equipment). EEC inspectors are proficient users of the City's inspection software and will not require any additional training. Inspection results collected in the field are recorded in the geodatabase, and used to determine the FSE's compliance status and history. The geodatabase is managed and maintained by two applications, Esrl's ArcGIS and iWater's infraMAP. Finally, EEC Inspectors are extensively trained in inspection safety and have an impeccable safety record. EEC inspectors also receive training in SSO response procedures and know the SSO emergency response procedures implemented by the City. As -Assigned Tasks 1. Maintaining Maps and Database Records EEC fully understands the City's use of GIs and other systems to manage the FOG program data and inspection tasks. EEC understands that the City needs mapping and GIs support services to continue extensive use of these systems. Since 2004, EEC has provided GIS support services to the City, Including determining the most effective way to manage the City's FOG Control Program using GIS. EEC has supported the City's Implementation of ArcGIS and infraMAP software to manage inspections of the 1,000+ FSEs and 200+ GREs in the City. EEC will provide the following services, as necessary, under this task: Review inspection records and results for quality assurance and control purposes. Add, edit, or delete records and map points as FSEs and GREs are added or deleted from the inventory. • Edit existing records and feature classes to reflect true field conditions. This includes maintaining a graphical representation of FSE and GRE relationships, • Maintain layer definition queries that access FOG program data to represent FSEs and GREs that need routine inspections, FSEs and GREs that have existing violations, FSEs and GREs that have never been inspected, FSEs that have NPDES violations, and LFPs that need to be confirmed. • Coordinate with staff and technology consultants to identify and implement InfraMAP software inspection form improvements and troubleshoot errors and issues. When necessary, EEC will provide a GIS analyst for on -site support. • Coordinate with staff and technology consultants to define required WDR program workflows and support Integration with emerging technology. • Use GIS tools to assist staff with SSO response. Use GIS tools to generate monthly activity reports. Use data validation tools to review feature class data including FOG Inspection activity data. • Assist the City with maintenance data analysis and O&M task optimization. Proposal to Provide WDR Compliance Services, City of Santa Ana,. RPP 15-072 26 August 13, 2015 (Ta L.:a C ENVIRONMENTAL The FOG program geodatabase is also used to manage issuance of notices of violation and subsequent compliance inspections. Using these GIB and database resources developed in house, EEC will continue to provide effective and efficient inspection management services for the City. EEC will also provide on -site GIS support, including geodatabase editing, feature class development, and map document development. EEC has developed customized tools to query and review copious amounts of FSE data for analysis and reporting. For example, an inspector or manager can find an SSO or EML in the GIS and readily Identify the associated FSEs. Hyperlink tools in the GIS are provided to quickly query the FSE database to return pertinent Information related to FSE inspection histories, site pictures, and inspection reports. While the focus of this scope of work will be on FOG program management, EEC understands that FOG is not the Manhole Elevation Analysis only cause of SSOs and that a thorough understanding of the sewer system is critical to preventing SSOs. EEC's experience in sewer line characterization activities has provided a keen understanding of how hydraulic defects in the sewer, such as offset joints, roots, and sags, can Impact the ability of a sewer to transport grease within the sewer system. Through utilization of GIS and FSE databases, EEC will provide simple, efficient solutions for organizing, managing, and coordinating all sewer line EMLs related to FSE enforcement activities. Value -Added Mapping Services EEC worked closely with iWater to develop the FOG inspection module in a manner that upheld the City's high standards for FOG inspections. EEC understands the software and can recode, modify, troubleshoot, and correct functionality issues as needed. EEC also designed and Implemented the geodatabase in which all inspection data are stored and can modify the geodatabase as the City's FOG program evolves. EEC has and can continue to provide specialized GIS and CMMS training specific to the City's GIS configuration and process workflows. Additionally, EEC can augment City staff with on -site GIS support staff as necessary. 2. Training and Support EEC will continue to provide the City with FSE inspection process training as requested. EEC developed and currently conducts California's only Grease Interceptor Inspector Training Workshop for the California Water Environment Association (formerly conducted for CaIFOG). To date, EEC has conducted seven workshops and trained more than 400 Inspectors. EEC most recently provided specialized training for City Redondo Beach and South San Luis Obispo Sanitation District Inspectors and has previously provided training for several of the City of Santa Ana Code Enforcement staff. EEC can also provide mobile data acquisition training for the City's FOG inspectors to demonstrate how FOG and NPDES inspection data is recorded and how to determine Inspection priorities in the infraMAP software. EEC will also continue to provide the City with GIS and CMMS training, which can occur as needed or regularly. The training will be specific to systems and data used by the City. Proposal to Provide WAR Compliance Services, City of Santa Ana, RFP 15-072 27 August 13, 2015 E N VI RON MEN)'AL 3. Computerized Management Maintenance System (CMMS) Support EEC is a business partner with Cityworks, Esri, and iWater and is thoroughly familiar with each product suite's capabilities, limitations, and applications. Following industry standards and keeping customization to a minimum when implementing software, EEC's approach reduces the likelihood of failure due to software updates, capability, or maintenance. EEC will provide the following as -needed CMMS services under this task: Provide extensive Cityworks knowledge and familiarity with infraMAP and ArcGIS to support City needs Optimize data entry forms and recommend best practices Leverage the CMMS to report key performance indicators Value -Added CMMS Services EEC implemented the Cityworks CMMS system currently in use at the City and is uniquely familiar with the workflows, hardware, software, and data that the system supports. Further, EEC has experience implementing, integrating, and supporting CMMS systems in general and Cityworks systems in particular for other governmental agencies, which currently include the City of Sacramento, CMSD, and Yorba Linda Water District, among others. EEC is a Cityworks Implementation Business Partner and has performed multiple implementations and integrations of Cityworks Server, the same software that the City currently uses to manage its workflows. EEC can leverage the experience from these other projects to help the City optimize available resources and avoid costly implementation and integration mistakes. 4. General Sewer System O&M Support Hotspot Identification, Prioritization, and Remediation Having studied more than 300 hotspots and Identified numerous individual sources of FOG blockages in California, EEC has developed and provides unique expertise in assessing sewer system issues and developing corrective actions, Including source identification and mitigation. Public agencies frequently hire EEC to conduct such characterization studies and use the resulting data to prioritize FSE inspections, improve cleaning and tracking of EMLs, and inform SSO contingency plan development for high -risk pipelines. Response to and Enforcement of Private Sewer Spills A timely response to any SSO is critical not only in minimizing the environmental Impact of the spill, but also in collecting/analyzing important information needed for reporting the spill and determining the cause(s) of the spill, EEC's SSO response experts are certified by the California Water Environment Association in SSO Electronic Reporting and are prepared to conduct follow-up investigations of private SSOs. Investigations consist of identification of the cause(s) of the SSO and discussions with agency staff to determine corrective actions. Preliminary discussions are conducted with property owners to implement corrective actions. EEC's SSO Response Support Proposal to Provide wDR Compliance Services, City of Santa Ana, RFP 15-072 28 August 13, 2015 Q_EEC ENVIRONMENTAL extensive CCTV assessment of sewer lines provides clients with the necessary expertise to properly assess and offer recommendations concerning private sewer laterals. Where "voluntary" implementation of corrective action by a property owner proves unsuccessful, administrative orders may be required to ensure Implementation of required measures. Follow- up discussions with private property owners conducted by EEC are typically initiated well before the administrative order deadlines to ensure adequate progress and to avoid last-minute extensions. Sewer System Condition Assessment EEC has analyzed countless hours of CCTV data and has used these data to drive capital Improvement and sewer master plan development. EEC draws on this experience and expertise to ensure that an agency's planning and funding aligns with current asset conditions. Summary of Deliverables Based on the scope of services, the following deliverables are anticipated for this project: • FOG program protocol assessment reports and recommendations (as needed) • Monthly inspection status reports summarizing inspections conducted, compliance status, and recommendations for follow-up and enforcement actions • Quarterly program review/status meetings with City staff • FOG outreach and educational materials procurement and distribution (as needed) Updates to FSE inspection database with OCHCA NPDES inspection data (as needed) Memoranda/reports on emerging MS4 requirements (as needed) Updates to FSE inspection database with new FSE data from various sources (as needed) FOG program initiative recommendations/reports (as needed) Evaluation/assessment reports for emerging GRE devices and additives (as needed) ® Mapping document updates and recommendation reports (as needed) Workflow and CMMS development recommendation reports (as needed) ® Memoranda/reports on emerging WDR/SSMP requirements (as needed) SSMP internal audit and recommendation reports • Classroom and field training on FOGIWDR/SSMP/GIS/CMMS topics (as needed) • Monthly Invoices including number of hours by labor category and hourly rates (as Included in the fee proposal)- -- - - Updated milestone schedule based on assigned as -needed tasks Proposal to Provide WDR Compliance Services, City of Santa Ana, RFP 15-072 29 August 13, 2015 y 8 _ i r g p r1 ry a 0 o S -0 3; o $ �3y3y � HIP 1 PHI Fee Proposal - Waste Discharge Requirements Compliance Services (RFP #15-072) EEC Environmental (EEC) Is pleased to submit this fee proposal to provide continued Waste Discharge Requirement (WDR) Compliance services, including Fats, Oils, and Grease (FOG) Program Management services, to the City of Santa Ana (City). Based on EEGs experience with similar scopes of work and familiarity with the systems and operations at the City, the annual cost for the requested Core Requirement services is $216,000. Based on the anticipated level of effort, As -Assigned Tasks are anticipated to incur an additional $69,500, which will be performed on a time and materials basis pursuant to EEC's 2015 Fee Schedule (hourly rate schedule) provided following this page. Pro/ectFee Proposal item Unit Estimated Quantity Unit Price Total 1 Perform SSMP Audit Each 1 $10,750 $10,750 2 Perform SSMP Update Each 1 $6,500 $6,500 3 WDRTraining and Support Lump sum 1 $4,000 $4,000 4 Lift Station Contingency Plan Lump Sum 1 $10 000 $10,000 5 Sewer System Maintenance Lump Sum 1 $15,000 $15,000 6 SSO Response Sup ort Each 4 $1500 $6,000 7 FOG Program Management Lump Sum 1 $46,000 $46,000 8 Permitting Inspections Each 100 $120 $12,000 9 GRE Inspections Each 350 $95 $33,250 10 BMP Inspections Each 500 $85 $42,500 11 Compliance Inspections Each 200 $120 $24,000 12 UP Confirmation Each 100 $15 $1,500 13 FSE NPDES Inspections Each 300 $15 $4,500 Core Requirements Total: $216,000 14 Maintaining Maps and Database Records T&M 100-140 Hrs _ _ - _ $15,000__ 15 Training & Support T&M 50-80 Hrs $9,000 16 CMMS Support T&M 120-180 Hrs $20,000 17 Sewer System 0&M T&M 150-220 Hrs $25,500 As -Assigned Tasks Total: $69,500 Project Total: $285,500 EEC Fee Proposal — WDR Compliance Services FP-1 August 13, 2015 ENV iRONMENTAL 2015 Fee Schedule PERSONNELCHARGES The charge for all time required for the performance of the Scope of Work, including office, field and travel time, will be billed at the hourly rate according to the labor classifications set forth below: Labor Classification Staff Engineer/Geologist/Scientist Sr Staff Engineer/Geologist/Scientlet Project Engineer/Geologist/Scientist - I Project Engineer/Geologlst/Scienttst - II Sr Project Engineer/Geologiat/Selentlet Sr Project Engineer/Geologist/Scientist Principal Geologist Principal Project Assistant Technician Drafter Sr Technician Compliance Inspector Analyst GIS/Technology Sr Analyst GISlrechnology Specialist GIS/Technology Sr Specialist GIS/Technology Supervisor GIS/Technology Director/GIS Technology Construction Technician Construction Field Supervisor Construction Manager Sr Construction Manager Technical Editor Hourly Rate $115 $126 $150 $160 $180 $200 $226 $226 $90 $90 $110 $105 $105 $95 $105 $116 $125 $145 $180 $75 $96 $100 $126 $95 Emergency response and client requested work during non-standard business hours will be charged at a rate of 1.26 times the standard hourly rate. Tr v Vehicles used on project assignments will be charged at $50 per day. Mileage Is billed at the current rate established by the Internal Revenue Service plus mark up. Per Diem is billed at a unit cost of $50 per day. Airfare, lodging, rental cars and associated expenses are billed at cost plus mark up. Field EauIrimert Field Equipment is billed at standard unit costs. Rate schedules are available upon request, Subcontractors and Reimbursables The costs of subcontractors, materials, equipment rental and costs Incurred will be charged at cost plus 15%. Other Project Charges The cost of additional report reproduction and special project accounting will be billed as appropriate. Plotting plans are charged by size, black and white or color, and by the number of copies supplied. Shipping and Postage Shipping charges Include couriers and the postage necessary will be charged at cost plus markup. Interest Charges Interest on late payments will be charged at the rate of 1.5% per month. When EEC Staff appear as expert witnesses at court trials, mediation, arbitration hearings and depositions, Payment Terms their time will be charged at 2.0 times the standard Net 30 days apply to all work performed and rate. All time spent preparing for such trials, hearings, Invoiced unless superseded by a specific executed and depositions, will be charged at the standard hourly contract. rate. This Fee Schedala is adjusted each subsequent year to reflect the economic changes for the new year. The now schedule will apply to existing and new assignments. C CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 11�4� 5119/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(res) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER (Jarrett/Mosier/Grit'i'ith/Sistrunk NAME: r NAME: Jaslynn Rowe Risk Management & Insurance Services IPPIHON .Extp 949-55_9 3377 FAX _ .5 12 Truman (Arc Nay _949-59 6703 E-MAIL Irvine, CA 92620 ADDRESS:' g§kr1_Qr(Dgmgs.com INSURERIS) AFFORDING COVERAGE NAIC # www.gmgs.com OB84519 .....-.. INSURER A INSURED EEC Environmental INSURER B dba Enviromental Enggineering Contracting Inc., One City Boulevard lest, Suite 1800 INSURERC:, INSURERD: Orange CA 92868 INSt1RER E INSURER F : Insurance CnVFRAnFS rr-PnPI('ATF MIIMRr-P- onnnrn ra D9=%11c1rtihu I.nlneor-D. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT' WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE. TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .,................. _ NNSR ADOL SUBR '.......'.'.'.... POLICY EFF POLICY EXP-.....__...................... _.._.— LTR. TYPE OF INSURANCE POLICY NUMBER MMIDDIYYYY) (MMq:ID/YYYYl LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE n OCCUR EACH OCCURRENCE DAMAGE TO RENlEi7--.-._.-.. PREMISES Ea occurrence.. S __.._.... 5 MED EXP (Any one person) 5 PERSONAL & ADV INJURY S GENERAL AGGREGATE 5 ...____... GEN'L AGGREGATE LIMIT APPLIES PER: 1 PRO- JECTL00 POLICY [:_OTHER: PRODUCTS - COMPIOP AGG S $ AUTOMOBILE, LIABILITY COMBINED SINGLE LIMIT Ea accident 5 BODILY INJURY (Per person), $ ANY AUTO AUTOS AUTOS LED AUTOS ONLY AUTOS BODILY INJURY (Per aca dent) S HIRED NON-OWNEDDAMAGE--- AUTOS ONLY AUTOS ONLY P.,, a ciden 3 UMBRELLA LIAR. OCCUR EACH OCCURRENCE,' S EXCESS LIAB CLAIMS -MANE AGGRE',GATE. S DED ' RETENTION S 5 A AND WORKERSC MPEN ATION Y f N...... WCA2008815-13 '. 5/24/2016 5/24/2017 ✓ SPER TATUTE EOTRH ELEACH EACH ACCIDENT _,-,.,_..._. .... $ 1,000 000 ANYPROPRIETORIPARTNERfEXECUTIVE OFFICERIME.MBEREXCLUDED? N 1 A E.L. DISEASE - EA EMPLOYEE S. V. 1,000,000 (Mandatory in NH) If yes, describe under . "YfL2YE ... 1-- DESCRIPTION OF OPERATIONS below E.L.. DISEASE - POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) All operations of the named insured subject to the terms and conditions of the policies. V %'r-mIIr'14f%IC riut-UGK All Operations City of 'Santa Ana 2.0 Civic Center Plaza Santa Ana GA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE Griff Griffith 1988-2015 ACORD CORPORATION. AH rights reserved. ACORD 25 (20116/03) The ACORD name and logo are registered marks of ACORD 21 q595246i 1 16-12 WC I J-1y:-.Rowe 1 5/19/2016 4111�31 PM QIDT1 I Page 1, pC`.' IL ACORO® CERTIFICATE OF LIABILITY INSURANCE 111 GATE (MMIDDIYYYY) 1 10/31/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER GarretUMosier/Griffith/Sistrunk Risk Management & Insurance Services 12 TrumanIrvine, CA 92620 CONTACT NAME, Ashley Brewster ac°"N Eat), 949-559-3377 FAX Nu: 949-559-6703 ADDRESS: ashle b m s.com INSURERSAFFORDINGCOVERAGE NAIL# INSURER A: Great Divide Insurance Company 25224 www.gmgs.com OB84519 INSURED EEC Environmental INsuNER B: Peeress Insurance Company 24198 dba Enviromental Engineering Contracting Inc., One City Boulevard West, Suite 1800 INSURER C: INSURER D: NSURER E: Orange CA 92868 INSURER F: Cr1VRRAGFY CFRTIPMATE NIIMRFR- QRn9Tn Yn REVISION NUMBER - THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR R TYPE OF INSURANCE INSD SUER . POLICY NUMBER MMIUDYEFF MMI PUC DD E%P LIMITS A ✓ COMMERCIALGENERALLIABILITY CLAIMS -MADE � OCCUR GLP2006942-15 10/31/2017 10/31/2018 EACH OCCURRENCE $5,000,000 -UM—AGE TO PREMISES(Ea occunehes $300,000 MED UP (Any one pemon) $ 5 000 GEN'L PERSONAL B ADV INJURY $5,000,000 AGGREGATE LIMIT APPU ES PER: POLICY E PEO LOC OTHER: GENERALAGGREGATE $5,000,000 PRODUCTS - COMP/OPAGG $5,000,000 $ B AUTOMOBILE LIABILITY ✓ ANY AUTO OWNED SCULED AUTOSONLVHA"N_,WNEDITHIMEDHIREDPOPERTY ✓ AUTOS ONLY AUTOS ONLY CBP8977390 10/31/2017 10/31/2018 COMBINED SINGLE LIMITEar 81000,000 BODILY INJURY (Per person) $ BODILY I NJURY(Par accident) $ P.e.ceranDAMAGE $ UMBRELLAUAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE E DECO I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETORIPARTNEWEXECUTIVE YIN OFFICER/MEMBEREXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONSbelow "/A WCA2008815-14 5/24/2017 5/24/2018 s/ STATUTE ER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1 0 E.L.DISEASE-POLICYLIMIT $1 000000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is requlretl) RE: job #W-1424.12T - Every Drop Counts - Santa Ana W DR foU NVV- I4t4.1 c 1 - Cvel y UI UP wunts - JGn to MI Id I City od Santa Ana Finance & Management Services Agency 20 Civic Center Plaza M-16 P.O. BOX SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 4UTHORIZED REPRESENTATIVE Griff Griffith 01988-2015 ACORD A 11 V ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD _ 38627470 1 10-18 G/A/UMB/P0LL/E60/WC I Ashley Brewster 1 10/31/2017 2:34:08 PM (PGP) I Page 1 of 1 Pa, rd Z I A-yc;t5'Z.Zkf �I ® CERTIFICATE OF LIABILITY INSURANCE 114. O DATEIMMIDD Y 5/22/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the polky(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER 9 GMGS Risk Mana ement &Insurance Services 12 Truman Irvine, CA 92620 CONTACT NAME: Ashley Brewster Pti".O"E rt. 949-559-3377 FAX No: _ 949-559-6703 EMAIL ADOREss: ashle b m s.com INSURERS AFFORDING COVERAGE NAICp INSURER A: Great Divide Insurance Company 25224 www.gmgs.com OBB4519 INSURED EEC Environmental dba Enviromental Engineering Contracting Inc., One City Boulevard West, Suite 1800 INSURERS" Peerless Insurance Company 24198 NSUREftC: INSURER D: __- NSURERE: Orange CA 92868 INSURER F THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MMMONYF POLICY EMPMMIDD yYy 10/31/2018 LIMITS A ✓ COMMERCIAL GENERAL LIABILITY GLP2006942-15 10131/2017 EACH OCCURRENCE S5,000 O00 D MA RENT PREMISES W. occuvence s3000OO CLAIMS -MADE �✓ OCCUR MED UP (Any one person) s5,000 PERSONAL& ADV INJURY $5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $5,000,000 PRODUCTS - COMP/OP AGO S5,000,000 POLICY �✓ JECT LOG H OTHER: AUTOMOBILE LIABILITY CBP8977390 10/31/2017 10/31/2018 EaaB.'NeO SINGLE LIMIT $1,000,000 BODILY INJURY (Per person) $ ✓ ANY AUTO BODILY INJURY(Peraccmenl) s OWNED SCHEDULED AUTOS ONLY AUTOS HIRED No AGE PROPE accident) Per accident g ✓ AUTOS ONLY ✓ AUTOS ONLY UMBRELLA UAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAa CI -AIMS -MADE DED RETENTION WORKERS COMPENSATION _ ,/ STATUTE ERH $ A WGA2006615-15 5/24/2018 5/24/2019 AND EMPLOYERS' LIABILITY YIN E.L. EACH ACCIDENT $1 OOO OOO ANYPROPRIETOWPARTNEWEXECUTIVE E.L.OISEASE - EA EMPLOYEE 5100000 OFFICER/MEMBEREXCLUDED? ❑ NIA (Mandatory in NH) E.L. DISEASE -POLICY LIMIT $1000000 If yes, descnbcarder DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule,may be attached if more space is required) RE: job #W-1424.12T - Every Drop Counts - Santa Ana WDR PaI6 i of z r-NCE 1 AT1nM CER WiCA1 E "wr u� n...____. job #W-1424.12T - Every Drop Counts - Santa Ana WDR ..._.. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City od Santa Ana Finance & Management Services Agency 20 Civic Center Plaza M-16 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. P.O. BOX AUTHORIZED REPRESENTATIVE Grin Griffith v , moo..-�Y ,., .,....,..,...,,......,..............�...... ___.. __. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD I 42036742 1 17-18 G/A/mro/POLL/E&O 1B-19 WC I Ashley Brewster 15j22/2018 3:D4:03 PM (PDT) I Page 1 of 1 � ) ® a� o CERTIFICATE OF LIABILITY INSURANCE DATE IMM/OO/YYYY) s(MWDD16 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER GMGS Risk Management & Insurance Services 12 Truman Irvine, CA 92620 NOWeT Ashley Brewster PHONtE 949-559-3377 ac xa: 949-559-6703 E : t AooREss: ashle b m s.com INSURERS AFFORDING COVERAGE NAIC# INSURERA: Great Divide Insurance Company 25224 www.gmgs.com OB84519 INSURED EEC Environmental dba Enviromental Engineering Contracting Inc., One City Boulevard West, Suite 1800 INSURER B : INSURER C: _ INSURER:: NSURER E: Orange CA 92868 INSURER F : CERTIFICATE NUMBER: 42036895 KtvIDIUoI NUMBER; COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE ADDLSUBR POLICYNUMBER POLICYEFF MMOD POLICY EXP MMIDD LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE I CLAIME-MADE ❑ OCCUR AMAG BEN PREMISES Eaoccumence $ MED EXP (Any arse parson) $ PERSONAL &ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ PRODUCTS -COMPIOP AGG $ POLICY❑PRIECT Lee OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (per accident) $ OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NOITOWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS MADE DEO RETENTION$ WORKERS COMPENSATION ./ SPER _ TATUTE ER $ A WCA2008815-15 5/24/2016 5/24/2019 E.L. EACH ACCIDENT $1 OOO OOO AND EMPLOYERS'LIABILITY y/N ANYPROPRIETORMARTNEWEXECUrIVE E.L. DISEASE -EA EMPLOYE $ 000 OFFICERIMEMBEREXCLUDEOT ❑ (Mandatory in NH) NIA E.L. DISEASE- POLICY LIMIT $1 000 000 If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES (ACORD 101, Addi ional Remarks Schedule, may be attached if more space Is required) RE: job #W-1424.12T - Every Drop Counts - Santa Ana WDR ,tn _ (III-'el781 P,j e, �Dr City od Santa Ana Finance & Management Services Agency 20 Civic Center Plaza M-16 P.O. Box SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD 42036895 1 36-19 WC I Ashley Bzevecei 1 5/22/2019. 3:05:07 eN Pe I I Page 1 of 1 IFICATE OF LIABILITY INSURANCE DATE (MMIDDNYYY) THIS CERTIFICATE IS ISSUED AS A MATT R OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE! CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMA IVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF IN URA CE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,Al TH CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an DDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to th terms and conditions of the policy, certain policies may require an anclorsement. A statement on this certificate does not confer rights to the ertificate holder in lieu of such endorsement(s). PRODUCER GMGS Risk Managemen _& In rance Services CONTACT NAME INSURED EEC Environmental dba Enviromental Engineering One City Boulevard West, Suite Orange CA 92868 Inc., I HIS IS TO CERTIFY THAT THE POLICIE OF If[URANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY EQUIRENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAV PERT, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 1 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUC POLICS. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INR TYPE OFINSURANCE Apn1 BR POLICY NUMBER MOLICY MMippY EXP LIMITS A COMMERCIAL GENERAL LIABILITY GLP2006942-17 10/31/2D19 10/31/2D20 EACH OCCU RENCE g5000 DOD CLAIM&MADE ❑✓ OCCUR pRF U_etF E�TE,._...e, sann nnn L AGGREGATE LIMIT APPLIES PER: POLICY E JET LOC B AUTOMOBILE LIABILITY ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED ✓ AUTOS ONLY AUTOS ONLY UMBRELLALIAB OCCUR EXCESS UAB ... EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS RE: Job 9W-1424.12T - Every Drop Co This certificate may be relied upon only CFRTIFICATF Mnl nFD 10/31/2019 101, Additional Remarks Schadule, may he attached it more space is requlrad) Ana WDR ate addendum referred to herein is attached hereto. AGG pees0 $ Zen') $ 5$ Job #W-1424.12T Nr 1Vm 2U19 J City of Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED P LICIES BE CANCELLED BEFORE Risk Management Divisio THE EXPIRATION DATE THEREOF, NOT CE WILL BE DELIVERED IN 20 Civic Center Plaza, 4th fl SIN NTH LAMBERT ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana CA 92702 AUTHORIZED REPRESENTATIVE Gdff Griffith rooa-eU'l0 AWKU CORPORATION. All rights reserved. ACORD 25 (20161131 The CORD name and logo are registered marks of ACORD 5219423G 119-20 G/A/J B/P06L/E10/NC I John alleges 1 11/6/2019 9:59:97 M (PST) I Page 1 of 11