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Home My WebLink AboutCOOPERATIVE ORGANIZATION FOR THE DEVELOPMENT OF EMPLOYEE SELECTION PROCEDURESINSUkAifiUL NUi REQUIRED N-2016-005 WORK 44AY PROCEED CLERK OF UDUNCIL DATFa i )AN 2 0 2016 CODESP SELECTION PROCEDURE SECURITY AGREEMENT The parties to this agreement are the Cooperat've Organiz #ion for the Development of Employee Selection Procedures (CODESP) and the +. 04, 11,rn Ana hereinafter known as the Agency. In order to protect the mutual interests of all CODESP agencies, each Agency is required to execute this agreement and fulfill its terms. Test materials obtained through CODESP will be used for the official purposes of the Agency in testing candidates for placement at public agencies only. Under no circumstances will materials so obtained, including tutorials, be posted on the Agency's website or other websites. Under no circumstances will test materials be stored in any other agency's or private computer systems for sale or disbursement to any other agency or person that is not authorized to have access to such materials, nor will the Agency knowingly permit others to do so. Test materials obtained through CODESP shall be reviewed by examiners, subject matter experts, researchers, consultants or others working on the development of examinations. Such persons are not authorized to make notes about, copy or retain any of the actual materials. Any reviews of materials are to be conducted under the direct supervision and responsibility of the Agency representative of CODESP, who shall be the primary signer of this agreement. The final selection and use of test materials is the responsibility of the Agency. C. No official, staff members, consultant or other agent of the Agency may loan, give, sell, nor otherwise make available any testing material obtained through CODESP to any other agency or person that is not authorized to have access to such material, nor will they knowingly permit others to do so, Under no circumstances will CODESP materials be available for study, copying, photographing, reproduction or re -publication, in whole or in part. d. Test materials obtained through CODESP will be used and stored at the Agency in a manner that will prevent unauthorized persons from having access to them. Tests will be administered in proctored environments by an Agency employee to ensure that no test materials are removed from the test site. All test proctors must be employees of the Agency and must sign the CODESP Selection Procedure Security Agreement. e. If candidates are allowed consultation regarding their test results, they may only be provided information on the items they got wrong. They may be told the subject matter of the question and which incorrect answers were selected, but may not be told what the correct answer is. Candidates may not visually review their answer sheets or copy down or reproduce answers. The review of the test must take place ane -on -one with an authorized individual whose signature is on the CODESP Selection Procedure Security Agreement and must be conducted under security safeguards consistent with this agreement. f. If it is necessary that materials obtained through CODESP be presented in proceedings conducted by a court or other body vested with legal authority, the Agency will request that the material be covered by a protective order that will safeguard its confidentiality, and CODESP will be promptly notified of the proceedings. ATTEST: i MARIAI wv'R Clerk of the Councr APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: vixu Laura A. Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: E RAYA Executive Director of Personnel Services CITY OF SANTA ANA DAVID CAVAZOS City Manager CODESP 20422 Beach Blvd. Suite 400 Huntington Beach CA 92648 Phone: 714-374-8644 City of Santa Ana Maribel Carmona 20 Civic Center Plaza M-24 Santa Ana CA 92701 )mrofao 0002491 Date: January 1, 2016 Balance DUO (USD)- $925.00 Item . Description Unit Cost ($) Quantity Price ($) Mid -Year Basic products and services January 1, 2016 through June 30, 925.00 1 925.00 Subscriber 2016 for agencies with 101 - 1,000 employees. Fee Mid -Year subscriber option requires a commitment for full year subscribership July 1, 2016 to June 30, 2017. NOTES: Make all checks payable to CODESP THANK YOU FOR YOUR BUSINESS! Help us go green - Rather than fax, please scan and email documents to codesp@codesp.com Subtotal: 925.00 Total: 925.00 Amount Paid: 0.00 Balance Due (USD):d� $925.00- NET 45 Taxpayer ID No. 54.2166843 No additional fees for taxes required. CODESP is a Public Agency AAMSDdeso.com Contact us: codesp@codesp.com or (714) 374.8644 AW This invoice was sent using COTC PROCESSING FORM Agreements / Amendments / Deeds ^I7 TO: CLERK OF THE COUNCIL OFFICE FROM: DEPT.: Personnel Servies Dept PROJECT MANAGER: Maribel Carmona N-2016-005 Clear Form' N -2016-005A !r MAIL STOP: 24 EXT,; 5353 AGREEMENT NUMBER (if amendment): A / N AMENDMENT NUMBER (if applicable): ❑ 1ST ❑ 2ND ® 3RD NAME OF CONSULTANT/ PARTY: CODESP AMOUNT: ❑ * OVER $25,000 —(A) ® *UP TO $25,000 - (N) Note: If your agreement with a vendor exceeds $25,000 within a Fiscal Year, then You will need to obtain Council Approval. ® 1) NOT approved by council. ❑ 2) Approved by council. COUNCIL APPROVAL DATE: ITEM #: TERM OF AGREEMENT- EFFECTIVE DATE: January 2016 TERMINATION DATE: June 30, 2016 SIGNATURES REQUIRED: ❑ VENDOR ❑ AGENCY ® CITYATTORNEY ❑OTHER (INSURANCE APPROVAL REQUIRED BY CAO PRIOR TO SUBMITTING TO COTC) INSURANCE REQUIRED: ❑ YES ® NO (Provide City Attorney Office approval) ❑ AUTO ❑ CGL (Commercial General Liability) ❑ PROFESSIONAL LIABILITY ❑ WORKERS COMPENSATION COMMENTS: Both the "Security Agreement" and "Service Agreement" need to be signed. Per Laura Rossini, liability insurance not needed. See attached email cooy. - FOR CLERK PROCESS ❑ DO NOT PROCESS ❑ Needs Council Approval ❑ Missing Signatures ❑ Other * Charter amendment effective December 21, 2006 for City Manager contract authority increase; NS -2717 I:Agreementsftnn -AGREEMENT PROCESSING FORM_canary.doc Revised: 1/1712012 0 Carmona, Maribel From: Rossini, Laura Sent: Monday, January 04, 2016 12:19 PM To: Carmona, Maribel Subject: RE: CODESP Maribel: You don't need insurance. Laura Laura A. Rossini Senior Assistant City Attorney City of Santa Ana P.O. Box 1988 20 Civic Center Plaza, M-29 Santa Ana, California 92702 (714) 647-S201Main Line (714) 647-5212 Direct (714)647-6515 Fax LRossini@santa-ana.org This email is confidential and may be protected from disclosure by the attorney-client and/or work -product privilege. This email is intended for the person to whom it is addressed. If you receive this email in error, please advise the sender and delete the original email. No claim of privilege is intended to be waived by sending the email in error to a third party. From: Carmona, Maribel Sent: Monday, January 4, 2016 11:30 AM To: Rossini, Laura <LRossini@santa-ana.org> Subject: RE: CODESP Ok, thank you. I will pay via a P0. Does this mean I should still request the certificate of liability insurance? Also, do I pick up the signed agreement from you or does Arlene send it to me? I'm sorry for the multiple questions. I'm new to handling agreements. From: Rossini, Laura Sent: Monday, January 04, 2016 10:50 AM To: Carmona, Maribel Subject: RE: CODESP Hi Maribel: I understand we have to pay money for use of the tests but I think we can do this by P0. Upon further review, the City Manager should sign the Security Agreement because it has an indemnity provision which creates some potential 1