HomeMy WebLinkAbout22A - SPEC - FOOD AND PAPER GOODSCITY COUNCIL MEETING DATE:
FEBRUARY 2, 2016
TITLE:
CONTRACT AWARD TO
SMART & FINAL STORES LLC
FOR SUNDRY FOOD AND PAPER
GOODS (SPEC. NO. 16 -010)
(STRATEGIC PLAN NO. 2,2; 5,4)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on1 "Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Smart & Final Stores LLC for sundry food and paper goods for a three -year
period expiring January 31, 2019, in an annual amount of $45,000, for a total amount not to
exceed $135,000, subject to non - substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
City agencies purchase snacks and refreshments to provide participants during various City -
sponsored events. The Parks, Recreation and Community Services Agency (PRCSA) operates
various youth guidance and teen mentoring programs including Summer Day Camp, After School
Adventures, Teen Space and Project PRIDE, which brings families together with interactive
events. PRCSA staff also organizes an annual Catalina Island campout for approximately 70
underprivileged Santa Ana youth. The Santa Ana Library provides treat bags to participants in
its reading incentive program. The Senior Centers provide snacks and refreshments for social
activities. The Police Department purchases paper goods and refreshments for programs such
as Parent/Teen Academy and Santa Ana Police Athletic & Activity League.
Smart & Final is a local Santa Ana vendor offering the convenience of a charge account, supplies
in bulk and, due to its proximity, an efficient way for approximately 40 City employees to obtain a
variety of supplies for City events and programs at a reduced cost. As such, staff recommends
approval of the recommended action.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #2 - Youth, Education, Recreation,
Objective #2 (expand youth programming) and Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability).
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Contract Award for Sundry Food and Paper Products
February 2, 2016
Page 2
FISCAL IMPACT
Funds in the amount of $22,500 for the remainder of FY 2015 -16 are available in the Parks,
Recreation and Community Services Strategic Plan Project account (05213018- 63001) for
$15,000, in the Public Library Grant account (15211150- 63001) for $5,000 and in the General
Non - Departmental account (01105015- 63001) for $2,500.
Funds in the amount of $90,000 for FY 2016 -17 and 2017 -18 and $22,500 for FY 2018 -19 will be
budgeted and made available in the following accounts:
• $75,000 in the PRCA Strategic Plan Project account (05213018 - 63001)
• $25,000 in the Public Library Grant account (15211150- 63001)
• $12,500 in the General Non - Departmental account (01105015- 63001)
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Gerardo Mouet
Executive Director
Parks, Rec. & Comm
EG /sp
Svcs. Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez QJ_
Executive Director
Finance and Management Services Agency
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