HomeMy WebLinkAbout22C - SPEC - SEWER ROOT CONTROLREQUEST FOR
COUNCIL. ACTION
CITY COUNCIL MEETING DATE:
MARCH 1, 2016
TITLE:
CONTRACT AWARD TO DUKE'S
ROOT CONTROL, INC. FOR SEWER
ROOT FOAMING SERVICES
(SPEC. NO. 15 -123)
(STRATEGIC PLAN NO , 1C, 1F)
CITY MANAGEff
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CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on I6� Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Duke's Root Control, Inc., for sewer root foaming services for the three -year
period from March 1, 2016 to February 28, 2019, with provision for a two -year renewal option
exercisable by the City Manager, in an annual amount not to exceed $50,000, for a total amount
not to exceed $250,000, subject to nonsubstantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The Public Works Water Resources Division operates a sanitary sewer collection system
comprising of approximately 390 miles of sewer mains, 2 sewer lift stations, 48,500 sewer
laterals, and 8,000 sewer manholes that are used to convey all sewer effluent from the city into
the Orange County Sanitation District system for treatment. The City conducts ongoing video
inspections of the sewer system in an effort to evaluate the structural integrity and the overall
condition of the sewer collection system. Sewer assets identified with moderate to severe
structural defects and major root intrusions are placed on a priority list for repair. This contract
provides for sewer root foaming services of the sewer system main lines. The chemical root
foaming of selected sewer mains will enhance effluent flow, prevent sewer system overflows,
eliminate recurring maintenance, help prevent costly emergency repairs, and extend the useful
life of the City's assets.
The Notice Inviting Bids was advertised on November 18, 2015, on the City's online bid
management and publication system. The summary of bid invitations and bids received is as
follows:
29 Vendors notified
5 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
22C -1
Contract for Sewer Root Foaming Services
March 1, 2016
Page 2
The bid received from Duke's Root Control, Inc., is responsive to the specifications, meets the
City's requirements and complies with prevailing wage requirements. The annual contract
amount is based on the projected budget allocation for these services.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard), and
Strategy F (perform periodic measurements to monitor and update each asset's condition and
ensure adequate funding for repair and /or replacement costs in future budgets).
FISCAL IMPACT
Funds in the amount of $50,000 for the remainder of FY 2015 -16 are available in the Sanitary
Sewer Service account (05617640- 62300). Subsequent funding of $50,000 will be budgeted and
made available in FY 2016 -17, FY 2017 -18, FY 2018 -19, and FY 2019 -20, for a total amount not
to exceed $250,000, as detailed below. Unspent encumbrances will be carried forward to the
subsequent fiscal year as needed to fulfill the contract term.
Contract Period (three - years)
Renewal Period (1 two -year renewal)
Fiscal Year
Amount
Fiscal Year
Amount
2015 -16
$50,000
2018 -19
$50,000
2016 -17
$50,000
2019 -20
$50,000
2017 -18
$50,000
Total
$100,000
Total
$150,000
APPROVED AS TO FUNDS AND ACCOUNTS:
li�, 2
Fre Mousavipour Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
22Ci -2