HomeMy WebLinkAbout29A - PAYMENT NETWORK REPAIRSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 15, 2016
TITLE:
PAYMENT AUTHORIZATION TO
EPOWER NETWORK FOR
EMERGENCY ELECTRICAL AND
POWER EQUIPMENT REPAIRS
(STRATEGIC PLAN NO. 6,2)
CITY MANAGER
10 PE" M 6 l A,l*1A!�Lem
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
[] Ordinance on 2nd Reading
d Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize payment to ePower Network in the amount of $56,733 for the replacement of the
City's main electrical switch that services the City Hall data center and continued
monitoring for the period November 28, 2015 through February 25, 2016.
2. Authorize a purchase order for ePower Network in the amount of $11,145, for continued
repair and maintenance services of the City's data center infrastructure through June 30,
2016.
DISCUSSION
On the evening of Friday, November 29, 2015, the City Hall data center experienced an electrical
power outage. The emergency power system which includes the UPS, main Generator, and
Automatic Transfer Switch (ATS) was damaged by a sudden spike or surge of electrical voltage.
During this outage, it was determined that the ATS microprocessor board and relay box had been
damaged due to a power surge. During the troubleshooting process, the only electrical vendor
that responded to our emergency situation was ePower Networks. ePower arrived onsite and
made the immediate determination of replacing the aged and damaged equipment. Additionally,
ePower arranged for the transportation of additional diesel fuel to allow the continuous operation
of the City's emergency generator during the few days after the power outage. The generator
was required to sustain all of the City's systems in operational order.
Over the last 12 weeks, many parts of the emergency power system were identified as obsolete,
damaged, and needed to be replaced. ePower, along with City IT and the building maintenance
staff had begun a series of combined, but intensive troubleshooting process for remediation
which includes: identification and replacements of aged and damaged parts by ePower, logging
and metering to identify known power performance anomalies, and scheduled, coordinated and
unified testing of all emergency power systems supporting the City Hall data center.
29A -1
Payment Authorization to ePower Network For Emergency Electrical And Power Equipment
Repairs
March 15, 2016
Page 2
Failure to make steps towards the repair of the damaged and /or aged electrical components
would result in a loss of access to critical computing resources such as Internet access, Email
service, access to WI-Fi service, payroll systems, financial applications, public safety applications,
file and printing services, and more.
As of Thursday, February 25, 2016 all recognizable damaged and aged parts of the system have
been replaced and /or repaired. Additionally, preventative maintenance and further testing of the
emergency power system was performed and was successful.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $67,878 are available in FY 2015 -16 Information Systems Technology
Plan account (no. 10910147 - 66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Ja Ciulia Francisco Gutierrez
Technolo gy Innovations Officer Executive Director
ation Technology Department Finance & Management Services Agency -71M
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