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HomeMy WebLinkAbout60A - CHANGE SARTC SURPLUS FUNDSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 15, 2016 TITLE: CHANGE IN SCOPE OF WORK FOR SARTC SURPLUS FUND ALLOCATION {SURPLUS ALLOCATION FUNDING) {STRATEGIC PLAN NO, 6, 1C} CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED © As Recommended As Amended Ordinance on 1 "Reading Ordinance on 2 "Reading Implementing Resolutlon 177 Set Public Hearing For CONTINUED TO FILE NUMBER Approve changes in the scope of work for the $650,000 Santa Ana Regional Transportation Center Fiscal Year 2014 -15 Surplus Allocation Plan apportionment from heating, ventilation, and air conditioning system replacement to general priority deferred maintenance projects. DISCUSSION At the October 20, 2015 Council Meeting, the Fiscal Year 2014 -15 Surplus Allocation Plan was reviewed and approved for a combination of projects totaling $11,250,000. Included in that total is a $650,000 allocation for replacement of the aging heating, ventilation, and air conditioning (HVAC) system at the Santa Ana Regional Transportation Center (SARTC). However, staff is requesting to change the scope of work for the $650,000 Surplus Allocation Plan apportionment from HVAC system replacement to SARTC general deferred maintenance projects. These deferred maintenance projects include parking lot improvements and resurfacing, building maintenance projects, and completion of a facility assessment and strategic plan for continued SARTC revitalization efforts. This scope of work change would allow for any structural modifications to be incorporated during HVAC system replacement, which will be completed with subsequent SARTC deferred maintenance funding. The SARTC is a transit hub that offers Amtrak, Metrolink, Orange County Transportation Authority, and other bus and taxi services, with nearly 3,000 commuters passing through each day. It is also home to State and County social service providers, the City's WORK Center, and several commercial businesses. The SARTC is a gateway to the City and will be a start /end point for the fixed guideway. The facility is in need of major building system improvements (Exhibit 1). Day -to -day operations at the facility are funded solely from lease income. However, there is 8,000 square feet of vacant ground floor retail space, which includes a 5,200- square -foot suite that has not housed a long -term tenant since 2008. General deferred maintenance projects would prepare the SARTC for the next phase of revitalization, which includes engaging 60A -1 Change Scope of Work for SARTC Surplus Fund Allocation March 15, 2016 Page 2 professional property management to identify and attract compatible business and retail uses for the surrounding community and commuters. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Surplus allocation funds in the amount of $650,000 are available in the Council Special Projects Fund -- Building Maintenance expenditure account (No. 05010021 - 66200). Upon Council approval of the change in the scope of work, these funds will be reallocated to the Council Special Projects Fund -- Public Works expenditure account (No. 05017018 - 66220) for completion of general deferred maintenance projects at the SARTC as described in the discussion section. �4 -(Fred Mousavipour Executive Director Public Works Agency FM /MLM /GPL Exhibit: 1. Photos of the SARTC APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 60A -2 STOv. S I LAA AN Additional parking Fin parking structure (Entrance on Santiago Ave.) V, I og to WELCOME to the SANTA ANA REGIONAL TRANSPORTATION CENTER 0 101 AMTRAK 103 EDD - Employment Development Dept. Work Force Services 104 K. Lee Gift Shop 105 Greyhound 107 Regional Transportation Public Safety Office 108 Property Management SARTC PARKING LOT AND DRIVE AISLE ARE IN NEED OF REPAIRS rr ' dp u;g 60A -4 SARTC STRIPING AND CURB PAINT ARE DETERIORATED 60A -5 W- 11Itto BATHROOMS NEED TO BE RENOVATED (There is limited air conditioning in both public restrooms due to failed AC handlers- bottom right hand picture)