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Home My WebLink AboutSLOAN VASQUEZ, LLC - 2015INSURANCE ON w ILE • A-2015-300 WORK MAY PRCCEFF' UNTIL INSURANCE EXPIREB GIERK OF COUN II. DATE JINi 2, 2 �li9n CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this 16th day of December 2015 by and between Sloan Vasquez, LLC, a limited liability company, (hereinafter "Consultant'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of Solid Waste Consulting. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services as set forth in Exhibit A to this Agreement. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total sum to be expended trader this Agreement shall not exceed $164,654.00 during the tenor of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. This Agreement shall commence on the date first written above and terminate on December 31, 2018, unless terminated earlier in accordance with Section 14, below. The term of this Agreement may be extended upon a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire tern of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other docurnents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's negligent operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit C upon execution of this Agreement and shall be approved in form by the City Attorney. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in fall force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terns of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 8. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 9. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 10. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with perfonnance of services specified under this Agreement. 11. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 With courtesy copies to: and To Consultant: Executive Director for Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax(714)647-5635 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647-6515 Joe Sloan Principal and Partner Sloan Vasquez, LLC 18006 Skypark Circle Suite 205 Irvine, CA 92614 Fax 714-276-0625 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 12. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terns or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 13. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 14. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. Asa condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 16. JURISDICTION - VENUE This Agreement has been execirted and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 17. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terns of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: �> • /t/L MARIA D. HUIZAR Clerk of the Council CITY -OF SANTA &NA DAVID CAVAZOS City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: JOS ANDOVAL Chi Assistant City Attorney RECO' ENDS FOR APPROVAL: RED MOUSAVI OUR Executive Director - PWA CONSULTANT SLOAN VASQUEZ, LLC: OE LOAN Principal and Partner Tax ID#: -Z;LS EXHIBIT A SCOPE OF SERVICES ORIGINAL Proposal for Solid Waste Consulting Services Presented to: City of Santa Ana Santa Ana Public Works Agency Submitted by: 4otrL/G V Z L.JEZu..0 Municipal Solid Waste & Recycling Advisors 18006 Skypark Circle, Suite 205 Irvine, CA 92614 Office: 866.241.4533 Fax: 714.276.0625 info@sloanvazq uez.com www. sloanvazq uez.com September 29, 2016 SlOWavAZQUez, LIC Statementof Qualifications........--..............................................................................1 A. Cover Letter .......... .................... ............................ -............... .......... -- ........... -...... 1 & Agreement Statement . ................. -........................ -...... ......... --- ........ ................ 3 C. Firm and Team Experience ................................ --............... .................... ,............ 3 D. Understanding of Need ......... ...... --................................................. --- ............... 8 E. Relevant Project Experience.. ................. ............... ........ ............. ............ 14 F. Schedule................................................................................................................17 G, References... ...................... ........ ....... .......... ...... ... -- ....... —10 H. Fee Proposal (Provided Under Separate Cover).................................................20 AppendixA: Certifications.............................................................---......................... r Appendix B: Professional Resumes......................................................................... viii TABLE OF TABLES Table 1: Estimated Individual Time Dedication........................................................................... 7 Table 2: Sample RFP Evaluation Categories and Weighting.....................................................12 Table 3: Tasks Associated with each Combination of Project Parts..........................................13 Figure 1: Proposed City of Santa Ana Consulting Team ...... ....... ..... ..... ............ ............ -- ... --- 5 Figure 2: Sloan Vazquez Team Member Project Participation. ..................... ............ — 7 cyI toanVAZQUE.ZLt.0 Municipal Solid Waste Management & Recycling Advisors STATEMENT OF QUALIFICATIONS A. COVER LETTER September 29, 2015 City of Santa Ana Santa Ana Public Works Agency Christy Kindig, Project Manager 20 Civic Center Plaza Santa Ana, CA 92701 RE: Request for Proposals for Solid Waste Consulting Services Dear Ms. Kindig: Sloan Vazquez, LLC is pleased to present our proposal to the City of Santa Ana to provide solid waste consulting services. Our firm recognizes the City's demonstrated leadership in providing dynamic and innovative environmental program within the Santa Ana community, and the numerous sustainability accomplishments achieved through the array of services, the utilization of grant funding and the continued focus on providing outstanding energy, transportation and land use, water, and solid waste, diversion and recycling programs. Over the course of any long-standing franchise agreement, factors such as new legislative requirements, expanded recycling infrastructure and changes within the competitive landscape impact the pricing, service delivery, program offerings available in the region. Sloan Vazquez is prepared to provide an in-depth analysis of the rates, fees and service requirements associated with the waste hauling contracts of the specified cities and Orange County unincorporated areas to evaluate the value of each component. Our firm is also equipped to advise the City on relevant legislation, available and emerging technologies, and solid waste and recycling trends the industry. Equipped with the findings from the rate evaluation and solid waste program analysis, our team can effectively facilitate the process of gathering feedback from Santa Ana residents, business community, City staff and officials, with a goal of establishing service priorities, developing new service specifications and conducting the City's preferred process for extending or renegotiating the current contract or completing a Request for Proposal (RFP) process. Sloan Vazquez, which is organized as a Limited Liability Company under the State of California, provides consulting services for numerous municipalities and public agencies in Orange County, and throughout California and the United States, evaluating all aspects of performance related to the execution of municipal franchise agreements including rate reviews, compliance with state and local laws, operational and financial audits, and thorough data analysis. We have conducted contract renegotiations and managed all aspects of the RFP process. Our firm is 18006 5kypark Circle • Suite 205 - Irvine, CA 92614 Office: 866,241,4'533 • FAX: 714.276.0625 . Info@sioanvazquez.com Jul Trlp I 300A -Foto Alpe ) i v/;rrpel � �� qi —7g i 01 L®4L74 V AZQUEZL.LC Municipal Solid Waste Management & Recycling Advisors known for our ability to exceed expectations through cost-effective, timely services that result in significant value for the customers we serve. Our team has carefully reviewed the City's scope of work and requirements and we are confident in our ability to serve Santa Ana and achieve the long-term rate, service and diversion the City seeks. Sloan Vazquez provides a unique perspective, as all of our staff members have worked in the industry and possess hands-on expertise and working knowledge of solid waste and recycling program management and service delivery. As can be attested by our clients, this first-hand understanding of the industry equips our team with the ability to conduct thorough, expert hauler audits, procurements and contract negotiations. And as demonstrated by our results, whether through the recovery of fees, the assessment of liquidated damages, the evaluation of RFP responses or the negotiation of contracts, Sloan Vazquez consistently and impartially applies our comprehensive, 3600 knowledge of the municipal solid waste and recycling industry and in- depth understanding of the operations of service providers throughout the region. We hope to have the privilege of being selected for this project and we hereby declare that we are prepared to enter into a written contract and complete the work in the time specified, and in strict conformity with the City of Santa Ana specifications for the fees quoted. We have the personnel, operational and technical expertise, and financial resources to render the services that are described herein. Cordially, Joe Sloan Principal and Partner Sloan Vazquez, LLC 18006 Skypark Circle , Suite 205 • Irvine, CA 92694 Office: 866.241.4533 , FAX: 714.276 0625 - info@sloanvazquez.com S/()0/1VAzQtirz,, B. AG R EEMENT STATEMENT Sloan Vazquez, LLC concurs with any and all provisions as contained in the standard agreement attached as Attachment 2, in the Appendix of this RFP, C. FIRM ANDTEAM EXPERIENCE Sloan Vazquez, LLC is a consulting firm focusing exclusively on municipal solid waste planning and management services, specializing in municipal contract analysis and procurement, rate studies, financial feasibility Studies, operational assessments of residential and commercial collection, and management of MRF project development. The firm was founded by Joe Sloan in 2000, joined by Enrique Vazquez in 2005 and Charissa McAfee in 2013. Combined, the firm's partners have over 60 years of wide ranging expertise and experience in municipal waste management and recycling. With offices in Irvine, California, Sloan Vazquez maintains a specialized, streamlined organization that provides solid waste and recycling advisory services to both public and private sector solid waste and recycling enterprises. Our firm is uniquely qualified to achieve all aspects of the City's goals, In addition to the economic, regulatory and evaluation proficiency we have fine-tuned through our academic and professional experience, we offer keen industry insight developed through many years of direct, bottom-line management of municipal solid waste and recycling contracts, including day-to-day responsibility for delivery of services, ongoing development and implementation of new services, rate negotiation for existing andlor new programs, development and preparation of operational data and service metrics, In addition to RFP process management, contract negotiations and franchise hauler audits, Sloan Vazquez conducts operational reviews that analyze all aspects of solid waste and recycling services. For example, our firm conducted an operational review for the City of Santa Monica that resulted in savings of almost $I M annually in operational costs. In addition, the City was awarded the 2013 SWANA Award for excellence in Collection Operations based to a large extent upon the implementation of our recommendations, We did the same for the City of Berkeley with recornmendations for over $4M in annual savings and putting the City in a strong position to renegotiate agreements with subcontractors, This direct understanding of operations equips us to look far beneath the surface of rates and service listings to provide a thorough assessment of contract value and operational effectiveness, thus assisting the municipalities we serve in achieving the reliable delivery of high-value services with the most competitive rates, The following is a partial listing of the municipal clientele served by Sloan Vazquez: City of Atiso Viejo, CA City of Pasadena, CA City of Berkeley, CA City of Pleasanton, CA City of Glendale, CA City of San Bernardino, CA City of Irvine, CA City of Santa Monica, CA City of La Mirada, CA City Of Yuba City, CA City of Los Alamitos, CA City of El Cerrito, CA City of Mission Viejo, CA Orange County, CA City of Oceanside, CA Rethink Waste (San Mateo JPA), CA Prepared For me city Proposal for Sall Sordembef 29, 2015 Twosto �Cozswtloo se—cas S/0(UIVA2t)UEZ, , Sloan Vazquez currently conducts audits of more than twenty-five solid waste haulers operating in Southern California. OUT extensive and direct, understanding of the operations, systems, personnel and practices of solid waste haulers equips Sloan Vazquez to provide effective, informed and precise analysis in a focused, timely manner. The City benefits from our familiarity with the historic and current capabilities of local haulers in that we are able to use this knowledge to better analyze contracts and proposals, discern potential issues and verify data and activities, as well as generate useful, productive and pertinent recommendations in support of achieving the City's desired outcomes. Project Team Joe Sloan — Partner, Principal Agent Joe Sloan will serve as the Principal Agent. He will have the responsibility and authority for the engagement and act as the liaison between the City of Santa Ana and Sloan Vazquez. As the founder of Sloan Vazquez, Joe Sloan has 25 years of experience in the environmental field working for the private and public sectors. He has managed numerous sole -source negotiations and procurements, and overseen operational reviews for governmental agencies and municipalities. His credentials and experience are more fully delineated in his resume provided in Attachment B. Enrique Vazquez — Partner, Project Manager Enrique Vazquez will has over 25 years of experience in all aspects of the management and operations of municipal solid waste collection, with specialized knowledge of cost of service evaluation, rate setting factors and components, and comparative contract value analysis. He is an expert on the economics related to solid waste programs and specializes in financial modeling and review. Mr. Vazquez will serve as the Project Manager. His credentials and experience are more fully delineated in his resume provided in Attachment B. Charissa McAfee — Partner Charissa McAfee has ten years of experience in the municipal solid waste and recycling sector with direct experience in overseeing solid waste hauler contract management, diversion program design and delivery, and programmatic and legislative analysis. Ms. McAfee has conducted stakeholder meetings and surveys, authored comprehensive feasibility studies and regional solid waste service assessments, evaluating existing and available infrastructure, programs, services, diversion results and fees. Her credentials and experience are more fully delineated in her resume provided in Attachment B. Larry McQuaide - Senior Associate Larry McQuaide has over thirty years of experience in the waste management field, with an extensive background in financial analysis and strategy, financial modeling, process improvement and regulatory compliance. He has served in both operational and financial management within several solid waste companies, with roles including District Manager and Chief Financial Officer. His credentials and experience are more fully delineated in his resume provided in Attachment B September 29, MOM IVAZQUEZ, Figure 1. Proposed City of Santa Ana Consulting Tearn Part One: Efate Evaluation and Solid Waste Program Analysis • Joe Sloan will lead the Solid Waste Program Analysis. He will advise the City on the latest solid waste and recycling trends and lead the development of recommendations for solid waste programs and technologies. He will also participate in the presentation of solid waste survey results. • Enrique Vazquez will perform the financial analysis on city contracts to estimate and attribute value of each and all program components and develop and participate in the presentation of survey results. • Charlssa McAfee will survey rates, identify services and review city contracts to identify each and all program components. She will also provide a summary of recent solid waste and recycling legislation. Ms. McAfee will assist in the development of the reports and presentations of the Part One deliverables. • Larry McQuaide will assist in the financial analysis of the city contracts. Part Two: Extension or Renegotiation of Existing Contract Development of New Service Specifications Joe Sloan will participate in the public workshop meetings with City Council to establish residential and commercial solid waste programs and service levels. He will also participate in the development of new service specifications, using the program and service levels established during City Council workshops, the compiled reviews of all Elements and applicable laws related to solid waste, as well as the community feedback data. Enrique Vazquez will participate in the public workshop meetings with City Council to establish residential and commercial solid waste programs and service levels. He will also oversee the collection and compiling of community data on solid waste service levels. He will participate in the development of new service specifications, with a focus on the financial and rate impacts of program and service level options. Prepared for the City of Santa Arra Proposal for Solid Waste Consnlling Services Seplember2ll, 2015 10(l17VAZQUEZ, ,, Charissa McAfee will assist in the review of the City's Source Reduction and Recycling Element, the City's Household Hazardous Waste Element, the City's Non -Disposal Facilities Element, and all applicable laws related to solid waste, including the City's Integrated Waste Management Ordinance and Municipal Code. She will lead the collection of community data on solid waste service levels through surveys, questionnaires and meetings with homeowners and business representatives. She will compile all reviews and data collection and participate in the development of new service specifications with a focus on compliance with all Elements and applicable laws. Larry McQuaide will assist in the collection and analysis of community data and the evaluation of the financial implications of potential program and service levels. Negotiation of Extension or New Agreement with Current Services Provider • Joe Sloan, Enrique Vazquez and Charissa McAfee, in consultation with City staff and the City Attorney's office, will negotiate an extension or new agreement with the current services provider, ensuring the achievement of the new service specifications at the greatest value for the City of Santa Ana and its homeowners and businesses. • Joe Sloan will focus on operational and programmatic feasibility, City diversion and environmental requirements, and the implementation of available and emerging solid waste and recycling programs and technologies. • Enrique Vazquez will focus on financial feasibility and ensuring the achievement of overall contract value. Charissa McAfee will focus on ensuring the alignment of the new or extended agreement with the program and service levels established by City Council, She will also ensure that the new or extended agreement achieves compliance with the Elements and applicable law and fully delineates all negotiated programs, services and deliverables. Larry McQuaide will participate in the financial analysis during the negotiation of the new or extended agreement. Part Three. Request for Proposal Process Management Development of New Service Specifications Please see "Development of New Service Specifications' under Part Two, as the Project Tearn roles and responsibilities for the development of new service specifications in Part Three will be the same as under Part Two. Development of RFP, Evaluation of Proposals and Firms, and Final Contract Negotiations Joe Sloan, Enrique Vazquez and Charissa McAfee, in consultation with City staff and the City Attorney's office, will develop the RFP for Santa Ana Solid Waste Management Services, ensuring the achievement of the new service specifications at the greatest value for the City of Santa Ana and its homeowners and businesses. They will prepare the RFP and Draft Agreement, conduct a Bidder's Conference, answer written questions, prepare RFP addenda, prepare evaluation and scoring tools, conduct the evaluation, present to City Council and conduct final negotiations. Joe Sloan will participate in the development of the RFP, ensuring all process components and timelines meet City staff expectations. He will participate in conducting the RFP process management, the evaluation of proposals and firms and the final negotiations, with a focus Prepared for the City of Santa Ana Proposal for Solid Waste Consulting Services September 29, 2015 SlOell7VAz(,)uwLZ, , on operational and programmatic feasibility, City diversion and environmental requirements, and the implementation of solid waste and recycling programs and technologies Enrique Vazquez will participate in the development of the RFP, with prepare all RFP financial and rate schedules. He will participate in conducting the RFP process management, the evaluation of proposals and firms and the final negotiations, with a focus on financial feasibility and ensuring the achievement of overall contract value. Charissa McAfee will participate in the development of the RFP, ensuring the alignment of the RFP with the program and service levels established by City Council. She will also ensure that the RFP and contract achieve compliance with the Elements and applicable law and fully delineates all negotiated programs, services and deliverables. Larry McQuaide will participate in the financial analysis of proposal evaluation Anticipated individual team member participation in the project is shown in the chart below. Admin Support 7% Joe Sloan' Larry McQuaide 8% Charissa McAfee 33% Enrique Vazquez 33% Figure 2: Sloan Vazquez Team Member Project Participation Estimated individual percent time dedicated to the project for each team member is shown below. Over the course of the anticipated project implementation timeframe, individual team members will have periods of limited activity as they await data from another team member, or, in the case of Part Three, as participating haulers prepare proposals. Table 1: Estimated Individual Time Dedication Sloan Vazquez Team Member Part One Part Two Part Three Overall Project Joe Slean _ 10°I°_ i 10°/a 10°10 10% Enrique Vazquez _ 15% 20% 17.5% 18% Charissa McAfee 25% —25—G/.---17 —50/ 20% Larry McQuaide 5% 5% Prepared for the City of Santa Ana September29, 2015 Proposal for .Solid Waste Consulting Services .S/0M V:1%QUEI, D. UNDERSTANDING OF NEED Part One: Bate Evaluation and Solid Waste Program Analysis 1.1 Rate Evaluation 1.1.1 Sloan Vazquez will Survey the rates and identify services provided in the following waste hauling contracts: the cities of Anaheim, Fullerton, Garden Grove, Huntington Beach, Irvine, Lake Forest, Mission Viejo, Orange, Santa Ana, Westminster, and the Orange County unincorporated areas. Task 1: Sloan Vazquez will obtain contracts, rate sheets and other relevant data for each of the cities and Orange County unincorporated areas. The firm currently has a number of the required documents on file, and to expedite the process, will initiate necessary document requests upon notice of award of consulting contract. Task 2: Sloan Vazquez will compile rates, fees, required services and programs. Where possible, relevant operational infrastructure and approach, diversion programs, systems and resources, and diversion rates. Additionally, environmental requirements, community involvement requirements and other contractual benefits will be compiled. Task 3: Using the firm's proprietary proforma, which was developed to conduct in-depth, value -based assessments and comparisons of contract values, Sloan Vazquez perform a financial analysis of the contracts to estimate and attribute value of each and all program components. Sloan Vazquez' first-hand understanding of operational differences and ability to differentiate real versus perceived value, and evaluate the impact of any unique service requirements or challenges. Task 4: The Rate Evaluation findings, along with the Item 1.2: Solid Waste Program Analysis findings will be compiled into a presentation for the City. This presentation will serve as the foundation for formulating the new service specifications described in Part 2 and Part 3, providing valuable strategic insight into current regional service offerings, the value and impact of various programs and services, the anticipated impact of industry trends, technologies and regulations, and the associated pricing impacts and expected return on investment of preferred service specifications. 1,2 Solid Waste Program Analysis 1.2.1 Sloan Vazquez will advise City on the latest solid waste and recycling trends. Task 5: We will use our extensive, first-hand knowledge and observations, as well as industry data and documentation, to debrief the City on trends. Proper ed for the City of Santa And Propose) for Solid Waste Consulting Services September 29, 2015 S/(l(l1lVAZQUFZ, I I f Our debrief will go beyond a list of collection and recycling services, offering input as to regional availability as well as anticipated impact, viability and costs associated with various options. 1.2.2 Sloan Vazquez will provide a summary of recent solid waste and recycling legislation. Task 6: Our team will provide a robust summary of legislation and the impact current and pending requirements have on operations and costs. Our commitment is to provide actionable information that goes beyond a list of requirements to support the City in prioritizing programs and services, ensuring full compliance, and developing service specifications that both meet State and local requirements and provide mechanisms to ensure the contractor provides necessary activities and associated reporting. 1.2.3 Sloan Vazquez will develop recommendations for solid waste programs and technologies. Task 7: Sloan Vazquez will develop relevant recommendations, based upon verifiable industry best practices and regional operational and processing infrastructure. Recommendations will be designed to meet the specific and unique needs of the City of Santa Ana, with a focus on the associated return on investment and anticipated service and rate impact on homeowners and businesses, Part Two: Extension or Renegotiation of Extstkig Contract 2.1 New Service Specification Development 2A . I Sloan Vazquez will review City's Source Reduction and Recycling Element (SRRE), Household Hazardous Waste Element (HHWE), and Non -Disposal Facilities Element (NOFE). Task 8: Sloan Vazquez will review each document to identify any potential opportunities, and to ensure new service specifications and contract fully align with all requirements 2.1.2 Sloan Vazquez will review applicable laws related to solid waste, including the City's Integrated Waste Management Ordinance and Municipal Code. Task 9: Sloan Vazquez will review laws including AB 939, AB 341, AB 1826 to ensure that new service specifications and contract are in full compliance, City ordinances and municipal code will also be reviewed to ensure compliance and to identify any potential opportunities. 2.1.3 Sloan Vazquez will participate in at least two public workshop meetings with the City Council to establish residential and commercial solid waste programs and service levels. Task 10: Sloan Vazquez will prepare any reports, presentations and handouts necessary to support the public workshop meetings and provide consultative services as the City establishes desired program and service levels. Prepared for the City of Santa Ana Proposal for Solid Waste consulting Services September 29, 2015 IO0lIVALQ(JE7, i:,. 2.1.4 Sloan Vazquez will collect community data on solid waste service levels through surveys, questionnaires, and meetings with homeowners and business representatives. Task 11: Sloan Vazquez will collect community data on solid waste service levels using community meetings with homeowners and business representatives, promoted through the City website and/or area newspapers and community websites. Task 12: Sloan Vazquez will attend business organizations meetings and conduct interviews of business leaders from various industries and associations. Task 13: Sloan Vazquez will provide a project -specific email address to homeowners and business representatives for the provision of feedback. Task 14: An online survey will be created and made available through the Sloan Vazquez website and/or the City's website, as well as any participating business group or community organization to gather feedback. 2,1 .2 Sloan Vazquez will develop new service specifications. Task 15: Using the research, data and feedback generated through Tasks 1-14, Sloan Vazquez will develop new Service Specifications reflecting the City's desired outcome for an extended, renegotiated or newly procured contract. Whether used for a contract extension or renegotiation, or for the issuing of an RFP, the new service specifications will provide the framework for the process and establish and prioritize the deliverables required through the process. The Service Specifications will bring together the research data and feedback gathered in Tasks 1-14 to ensure the City of Santa Ana achieves the greatest value and most competitive rates, while providing the latest in programs and services, and achieving diversion goals. The Service Specifications will also ensure that the City is able to fully comply with current state and local requirement and is positioned to achieve future goals and mandates. Additionally, and of critical importance, the Service Specifications will reflect the City's strategic prioritization of the City's, homeowners' and business representatives' program and service preferences, as the staff and officials will be fully informed as to potential rate impacts and return on investment for various service offerings. 2.2 Extension or Renegotiation of Current Contract 2.2.1 Sloan Vazquez will assist the City of Santa Ana in negotiating an extension or new agreement for Solid Waste Management Services with the current services provider, in consultation with City staff and representatives of the City Attorney's office. Task 16: Sloan Vazquez, in consultation with City staff and representatives of the City Attorney's office, will establish negotiation goals and milestones. Goals will reflect the Service Specifications developed in Task 15. Milestones will be established deadlines that must be met by the current services provider throughout the negotiation process in order for the process to continue. Prepared far the City of Santa Ana Proposal for Solid Waste Consulting ServlCBS Saptetnher29, 2015 10 S1O(PVAZQUEZ, u.. Typically a schedule of 4-6 weeks is established, during which the service provider must demonstrate good faith in meeting or exceeding the program and service requirements documented in the Service Specifications document. Negotiated rates will be evaluated based upon the Rate Evaluation Findings finalized in Task 4 to ensure any new or extended contract achieves the overall competitive value necessary to move forward with the current service provider. if the goals and requirements set through the Service Specifications and Rate Evaluation Findings within the establish timeframe, the City may choose to move forward with an RFP process. Sloan Vazquez is uniquely equipped to manage contract extensions or renegotiations, as our in-depth understanding of operations allows us to quickly and effectively eliminate any attempts by a service provider to aver -value programs and services. This, along with the thorough Rate Evaluation data, is a strong formula for ensuring a high-quality outcome. Additionally, because of the City's ability to quickly initiate an RFP process, incumbent service providers are typically highly -motivated to successfully complete negotiations. Part Three: Request for Proposal Process Management 3.1 New Service Specification Development 3.1.1 — 3.1.5 Please see Tasks 8-15, described under Section 2.1 for a complete description of the tasks proposed for 3.1.1 through 3.1.5. 3.2 Development of RFP, Evaluation of Proposals and Firms, and Final Contract Negotiations 3.2.1 Sloan Vazquez will develop the RFP for City of Santa Ana Solid Waste Management Services, in consultation with City staff and representatives of the City Attorney's office. Task 17: Using the Service Specifications established in Task 15, Sloan Vazquez will draft the RFP. The document will include the following sections: • Section 1: Introduction, including overview of the process, organization of the RFP, description of the City's goals and the RFP Schedule • Section 2: Background, including demographics, current collection services, current rates and billing process, current service data, current revenue and franchise fee, current diversion rates and programs, current disposal information, and future agreement terms • Section 3: Scope of Requested Services, including the single-family, multi -family, commercial, and City collection, recycling and other service requirements, as defined in the Service Specifications document developed through Step 15. Additionally, other collection services, public education programs, customer service capabilities and billing requirements are described. Finally, rate structure requirements, implementation and transition plan requirements, potential collection impacts, fees and cost recovery charges and any other City -specific components are detailed. • Section 4: RFP Policies, Conditions and Process, including City's reserved rights, general RFP agreements, code of conduct, and submittal process. Prepared for the City of Santa Ana Proposal far Solid Waste Consulvn,9 Services September 29, 2093 11 .S10cri1 .AZQuT z, • Section 5: Submittal Requirements, including the proposal outline and directions regarding exceptions, price proposal, options, proposed innovations and enhancements and other proposal forms. • Section 6: Evaluation Criteria, reflecting the City of Santa Ana's priorities and preferences in the weighting of each proposal component. • Section 7: Attachments, which include required forms as well as a Draft Agreement, which Sloan Vazquez prepared in consultation with City staff and a representative from the City Attorney's office to ensure all service requirements are accurately detailed and to ensure compliance with all applicable laws, ordinances, codes, and the SRRE, HHWE and NDFA. 3.2.2 Sloan Vazquez will assist in the evaluation of the proposals and firms, and final contract negotiations. Task 18: Sloan Vazquez will prepare for and conduct a Proposer's Conference to review RFP requirements with all prospective proposers. Task 18: Sloan Vazquez will review and respond to all written questions submitted according to the RFP requirements within the designated timeframe. Task 20: Sloan Vazquez will prepare any necessary RFP addenda Task 21: Using the RFP category evaluation weighting established and approved by the City during Task 17, Sloan Vazquez will create the evaluation scoring formulas and spreadsheet. The categories and weighting will reflect the City of Santa Ana's goals and priorities, assigning the highest percentages to the components of greatest value to the City. The following table provides a sample of evaluation categories and weighting that can be customized according to the City's preferences. Table 2: Sample RFP Evaluation Categories aitd Weighting Sample RFP Evaluation Categories Sample Weighting Responsiveness to RFP Pass/Fail Experience 12.5% Customer Service 25% Programs 25% Price Proposal 30% Enhancements 7.5% Legal and Regulatory Disclosures Noted Financial Information and Requirements Noted Materiality of Exceptions to Draft Agreement Noted Options Noted Prepared for the City of Santa Ana Proposal fa' Solid Waste Consulting Services septenther 29, 2415 f2 S/(RlllVAZQIJEZ, ,,, Task 22: Using Sloan Vazquez' proprietary tool, a benchmark financial proforma will be calculated for use in evaluating the competitiveness and reasonability of rate proposals. This step is critical, as a surface ranking of proposed rates does not allow for critical factors such as adequate routing and equipment assumptions, etc. Without a benchrnark, there is a risk of awarding a contract that cannot be performed as proposed, resulting in lack of service delivery, a rate increase or even the need to select a new service provider. Sloan Vazquez has developed this benchmarking tool to ensure proposed service levels and rates are both competitive and reasonable, resulting in the greatest long -teen value for the cities we serve. Task 23: Using the weighted evaluation tool and the financial proforma, Sloan Vazquez will evaluate and score the proposals and prepare a comprehensive Evaluation Report for the City of Santa Ana. This proposal assumes the evaluation of up to five responsive proposals. Should there be need for any questions or clarifications for proposers, Sloan Vazquez will prepare the questions and review responses. \ Task 24: Sloan Vazquez will participate in all Council Meetings during the finalization of the proposer selection. Sloan Vazquez will be available to make presentations and answer questions at the discretion of City staff and City Council. j� Task 25: Sloan Vazquez will conduct final contract negotiations, as directed by City Council, in coordination with City staff and the City Attorney's office. In summary, the following tasks are proposed for this project: • To complete Parts One and Two, Tasks 1-6 and Tasks 7-16 will be completed. • To complete Parts One, Two and Three, Tasks 1-6, 7-16, and 17-25 will be completed. • Should the City decide not to conduct Part Two and limit the project to Parts One and Three, Tasks 1-6, 7-15, and 17-25 will be completed. Table 3: Tasks Associated with each Combination of Project Parts Prepared for the City of Santa Ana Proposal for Solid wasto Consultin0 Services Septemher2g, 2015 13 Major Project Component Description _.. � Tasks Farts 1&2 Parts 1,2&3 Parts 1&3 Part 1.1 Rate Evaluation Tasks 1-4 x X x 1 1.2 Program Analysis Task 5-6 x x x Part 2.1 New Service Specification Development Tasks 7-15 x x 2 2.2 Contract Extension/Renegotiation Task 16 x x Part 3.1 New Service Specification Development _ Tasks 7 - 15 x 3 3.2 RFP Process Management Task 17 - 25 x x Prepared for the City of Santa Ana Proposal for Solid wasto Consultin0 Services Septemher2g, 2015 13 S1ot1i1n2AZQU1:z. 114 E. RELEVANT PRojEcT EXPERIENCE Solid Waste Characterization Client: Orange County Waste & Recycling, CA Contact: Mike Kashani, Renewable Energy Program Manager, (714) 834.3713 Project: Waste Characterization and Composition Study at OCWR Landfills (2016) Sloan Vazquez recently conducted a comprehensive waste characterization and composition for the Orange County Waste and Recycling (OCWR) Department in the County of Orange, including sampling of materials from multiple generators at three different County -owned and operated landfills in 2015. The work conducted for OCWR included project design and implementation, data analysis and report development. RFP Process Management Client: City of Whittier, CA Contact: David Pelser, Public Works Director, (562) 667.9600 j Project: Municipal Solid Waste Procurement of Solid Waste Division (2016) f Sloan Vazquez is in the final stages of managing the procurement of solid waste and recycling services for the City of Whittier. Sloan Vazquez is responsible for development of the RFP, evaluating proposals, qualifying proposers, and assisting the city in the selection of a contractor including the development of the final franchise agreement. Client: City of Cypress, CA Contact: Andy Tse, Administrative Services Manager, (714) 229.6686 Project: Municipal Solid Waste Procurement of Solid Waste Division (2014) Sloan Vazquez managed the procurement of solid waste and recycling services for the City of Cypress. Sloan Vazquez was responsible for assessing program and service enhancement opportunities, holding community meetings with residents and the business community, presenting at and participating in City Council workshops, development of the new franchise agreement and RFP documents, evaluating proposals, qualifying proposers, and assisting the city in the selection of a contractor. Client: City of Yuba City, CA (201212013) Contact: Steven C. Kroeger, Assistant City Manager, (530) 822.4620 Project: Professional Review of Draft Franchise Agreement Sloan Vazquez completed a professional review of the City of Yuba City's Draft Collection Services Franchise Agreement to ensure consistency with current industry practices and provided general feedback. Sloan Vazquez provided the City a report indicating areas of concern, recommended alternative language, and provided advice in preparation for negotiation with the City's franchise hauler. . Prepared for the City of Santa Ana Proposal for Solid Wasto Consulting Services September 20, 2095 94 fl— S100l1VAZQUF7, u< Contract Renegotiation Client: City of Oceanside, CA Contact: Peter Weiss, City Manager, (760) 436.3066 Project: Negotiation of Solid Waste & Recycling Agreement (2010.2011) The City of Oceanside engaged the services of Sloan Vazquez to negotiate its agreement with its existing solid waste and recycling services provider. Sloan Vazquez negotiated directly with the contractor and prepared a draft service agreement for use as a basis for negotiation. As a result of our negotiations, the City obtained significant service enhancements, rate adjustment containment guarantees and over $1,000,000 in new, annual franchise fee revenue. Municipal Solid Waste Operations Assessments Client: City of Pasadena Contact: Carmen Rubio, Program Coordinator Il, (626) 744.7162 Project: Municipal Franchise Compliance Audit (2006.2009, 2013 -present) Sloan Vazquez conducts financial and operational audits of thirteen franchise haulers to ensure contract compliance including the proper reporting of diversion and payment of franchise fees, each year from 2013 to the present. The audits include a field visit during which original records are reviewed to ensure that the monthly reporting is accurate and in compliance with the requirements of the franchise agreement. Additional review and analysis is performed on the tonnage of materials collected and facilities where is it is taken to ensure compliance with the diversion requirements of the City. From 2006 through 2009, the City of Pasadena also chose Sloan Vazquez to conduct financial and operational audits. The City of Pasadena operates under a non-exclusive franchise arrangement with multiple haulers to provide for commercial waste and recycling services. Under this arrangement, the City has required each franchised hauler to divert at minimum 50% of the waste it collected or pay the City liquidated damages. Over four years, Sloan Vazquez identified over $180,000 in fees and liquidated damages due to the City. Client: City of Berkeley, CA (2011/2012) Contact: Ken Etherington, Manager of Solid Waste & Recycling, (510) 981.6359 Project: Operational Review of Solid Waste Division Sloan Vazquez completed an operational review for the City of Berkeley's Solid Waste Management Division. To complete this engagement, Sloan Vazquez personnel reviewed all division operational functions and workflow process for each area; reviewed the scheduling and routing system; evaluated the current vehicle fleet, including condition and replacement schedules and repair scheduling and costs based on industry standards; assessed the use of outside contractors for curbside collection of recyclable materials and operation of materials processing facilities; assessed the non-exclusive franchise arrangement used by the City to service the commercial sector. Our experience in solid waste management and operations was important to City in the selection decision. Preparndared for r tt e 2. 2 15 Cit of Santa Ani Proposala! for SolidSeptWaste Consulztng ser"Cos, Plep 15 SI0(ti7VAZtI)UEZ. ii,_ Client: Regional Waste Management Authority (2013) Contact: Keith Martin, Administrator, (530) 634.6890 Project: operations Review of Municipal Solid Waste Contractor Sloan Vazquez conducted an operations review of the RWMA's solid waste contractor based on the minimum operations review guidelines specified in franchise agreement; best practices for the solid waste collection, processing and disposal industry; any to recommend operational alternatives. This engagement included an examination of all operational functions including, the solid waste and recycling collection system, the Materials Recovery Facility (MRF) operations, and examination of the composting operation. including; verification of the number of average daily and weekly collection routes by route type; review and documentation of procedures for scheduling and monitoring the efficiency of collection routes; determination of how changes and growth in the service system are accommodated; determination and verification of vehicle and staff availability; determination and evaluation on response to daily collection issues such as missed pickups, drivers absences, equipment breakdowns, and traffic problems, including an evaluation of the amount and use of overtime; preparation of findings on the efficiency and effectiveness of existing route management system and practices, and identification of specific and practical recommendations to address any deficiencies identified. Client: City of Santa Monica, CA (2010) Contact: Kim Braun, Acting Solid Waste Manager, (310) 468.2223 Project: operational Review of Solid Waste Division Sloan Vazquez completed the performance of an operational review for the City of Santa Monica's Solid Waste Division. To compete this engagement, Sloan Vazquez personnel reviewed all division operational functions and workflow process for each area; reviewed the scheduling and routing system; reviewed the current GPS system and identified areas for enhanced usage and effectiveness; evaluated the current vehicle fleet, including condition and replacement schedules and repair scheduling and costs based on industry standards; assessed the Household Hazardous Waste function (currently in the Office of Sustainability and the Environment) and determined the proper organizational location and reporting structure for this function. Prepared for fire City of Santa Ana Preposei for Solid Waste Consulting Services September 29, 2015 96 S/0( tIVALQLI[7_, u, F. SCHEDULE Sloan Vazquez, as a firm and as designated City of Santa Ana project team members, have the schedule availability and capacity to fully complete the described tasks within the proposed timeframes. Our firm has a proven track record of successfully completing scopes of work and meeting deadlines. We have the experience to understand the time and resources necessary to effectively conduct the work described in this proposal, and the ability and bandwidth necessary to provide the City of Santa Ana the dedicated, professional consulting services required to achieve the City's goals. Fust One Sloan Vazquez anticipated completing the Part One Tasks within 60-90 days. Sloan Vazquez has the resources and experience necessary to go beyond rates and service listings to evaluate the value of each contract component and provide a thorough report comparing program and service levels, diversion results and the overall value of the contract in each of the listed municipalities. Part Two Sloan Vazquez anticipates completing Part Two tasks within 90 days. Part Two has been divided into two main components: development of the City of Santa Ana's service specifications and the extension or renegotiation of the current contract. The development of the service specifications is a critical milestone within this overall project. The specifications, which are built on the foundation of the rate studies and research, and then customized to the City of Santa Ana's specific needs through feedback from City Council, homeowners, business representatives and other stakeholders, serve as the guiding document for extension/renegotiation requirements or the development of an RFP and draft agreement. If Part One and Part Two Service Specifications are completed concurrently, there are opportunities to reduce the total amount of time required for these portions of the project. Part Three Sloan Vazquez anticipates completing Part Three tasks in five to six months. Combined, Part One and Part Three tasks would require approximately nine months to complete. The extensive research and data collection and thorough preparation of the City's service specifications significantly reduce the amount of time required to prepare an RFP, as most, if not all, key components have been identified and selected. The RFP process management schedule reflects the standard time frames used in RFPs, allowing proposers to review the RFP and draft agreement, participate in a Proposers' conference, submit written questions, and finally to submit an RFP. The evaluation typically requires 30 days, and the finalization of proposer selection and final negotiations can occur soon after, depending on City Council meeting schedules and availability. Overviews of the proposed schedules for Parts 1-3 of the project are provided in the tables below. All timeframes are open to City staff input and can be adjusted to meet the City's preferred timeframes and schedules. Prepared for the it of Santa Ana Proposal for Solid Waste Consufttng Services Septembpr29, 2095 17 Part Two: New Service Specification Development (2.1): Task S: Review SRRE, HHW & NDFE Task 9: Review of Applicable Laws, City Ordinance and Municipal Code Task 10: Public Workshops Prept and Participation Task 11: Community Data Collection Task 12: Business Representative Task 13: Project Email Address for Community Feedback Task 14: Online SurveylQuestionnaire Available for Community Feedback Task 15: Develop New Service If Part One (1.1 and 1.2) and Part Two (2.1 only) are both initiated at the commencement of the project, the timeline will be condensed, as tasks from 2.1 can be started during the implementation of Part One (shown). If Task Two is not started until the completion of Task One, 60-90 days will be added to the project completion time of Task Two (2-1) and any subsequent work. Month 1 Month 2 Month 3 I Month 4 S10113VAZQUEZ, i, Prepared far the City of Santa Ana Proposal for Solid Waste consulting Services September 24, 2015 Page 18 Part Two, Extension/Renegotiation with Current Contractor (2.2), is a continuation of the schedule shown on the previous page. Part Two: Extension[Renegotiation with Current Contractor (2.2) Month 5 Month 6 Task 16: Contract Negotiations Extended or New Contract Taken to Council Part Three, RFP Process Management (3.2), is shown below in a standalone schedule. Whether the process is required after unsuccessful contract extension/renegotiation or if the process is initiated instead of an extension/renegotiation, the timeframe below will be required to complete the process. Please note that Part Three, New Service Specification Development (3.1) Tasks the same as those provided on the previous page as'Tasks 8-15 in Part Two, 2.1. Part Three: RFP Process Management (3,2) Month i Month 2 Month 3 Month 4 Month 6—I Task 17: Draft RFP/Agreement RFP _Released to Proposers Task 18: Proposers' Conference Task 19: Written Question Response Task 20: RFP Addenda Task 21: Evaluation Scoring Formulas Task 22: Benchmark Proforma Proposals Due Task 23: Proposal Evaluation Task 24: Council Meeting Participation Task 25: Final Contract Negotiation .SI0(U?VAZQt EZ, .it Prepared for the City of Santa Ana Proposal for Solid Waste Consulting Services September 29, 2019 Page 19 S10011VAZQUEz, APPENDIX A: CERTIFICATIONS Attachment 3-1: Non -Collusion Affidavit Attachment 3-2: Non -Lobbying Certification Attachment 3-3: Non -Discrimination Certification Prepared for the City of Santa Ana September29, 2015 Proposal fpr Solid Waste Consulting Services 8 S/ollllvAZ(-)L.EZ, I, This page intentionally left blank. Prepared for the City of Santa Ann Proposal for Solid Waste Consulting Sol vic as sopwalhol 29, 2015 m APPENDIX ATTACHMENT 3-1; NON -COLLUSION AFFIDAVIT CERTIFICATIONS CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SOLID WASTE CONSULTING SERVICES RFP NO.: 1.5-096 NON -COLLUSION AFFIDAVIT (`ride 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has riot directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sharp bid, or that anyone shall retrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion b reef shall also cons ' ate signature of this Nan -collusion Affidavit. BIDDERS are cautioned that making a false �;t dation niay sub'ec';ttlne ett Fier to criminal prasecution- State of Ci County of Subscribed and sworn to (or aqui ed) before me on this _ day of 20v, by proved to me on the basis ofsatisfacvidence to be the persons) who appeared before me. �b r Notary Public Signature Notary Public Seal City of Santa Ana RFP 15-096 Page 22 CALIFORNIA JURAT A notary public or other officer completing this certificate verifies only the Identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA } COUNTY OF rizA C} f� //// )/ Subscribed and sworn to (or affirmed) before me on this ( day of :2 kmg. ^ / Date Ma th year by Nome of Signers proved to me on the basis of satisfactory evidence to be the person who appeared before me. JUAN PEREZ Commission # 198385'1 Signature; Notary PubliC - California ignatur f Notary P bUc"® Orange County ' fN Comm. Ex Tres Jul 25, 2018 Seal Place Notary Seal Above ._________.W-_...------ ----------------------- OPTIONAL____________.4-_____e__________9__-_.___---------- Though this section is optional, completing this information can deter alterotinn of the document or fraudulent attachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date; Number of Pages; Signer(s) Other Than Named Above; APPENDIX 4 ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SOLID WASTE CONSULTING SERVICES RFP NO.: 1.5-096 The prospective participant certifies, by signingand submitting this bid or proposal, to the best ofhis or her knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalfofthe undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any 'federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any'federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, tine undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U, S. Code. Any person who Fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Signe Title Date September 25 2015 City of Santa Ana RFP 15-096 Page 23 APPENDIX ATTACHMENT 3-3: NON-DISCRTIVIINATTON CERTIFICATION CERTIFICATIONS CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SOLID WASTE CONSULTING SERVICES RFP NO.: 15-096 The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows; 1, The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rides, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6, in the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or oder of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, City of Santa Ana RFP 15-096 Page 24 regulations, or orders of the Secretary of Labor issued pursuant to Section 264 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats, 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1.426, and any consultant of public works violating this Section is subject to all th7ni== Signed: Title: Principal and Partner Firm: Sloan Vazquez, LLC Date: September 25 2015 City of Santa Ana RFP 15-096 Page 25 ,5100 /VAZQLJFZ,,,� I egulations. orm(let's of the Secrclai_1' a1I -"Jim Ismted pur_+aunu to Seethe 20'1 of Fxa:ntivc Outer 112,16 of SepleIll bol 24, 1965, %o that such provisiuni will he I)imliap upon each Sir Ni'lli , I nr purchase order its the admhti'mille, agency nity dircel as m,ams or umfolcing such pnwisions. including sanelinn.s for noncompliance; provided, howover, Ih:m in the event the ['oamluml bannncs involved in, m is Illcalrurd tvith, Ithu'lo ll wish It submimt1 mi[ or vemlor nn it resull of such dlrceliott by the administering nguncy. the Uonscltrml nary wqucst Ilial Ibc Heilcd states enter into each litil taion to prolal Ill" inlm'evls of the Unhecl Sodas. 8. 1'mtit umt to ('a I Iorni,t L.,tbor C(it c See tit, n 17.15, Its added by ChnIlei 641 Sun,. 1039, and Its amended, No discrimination'Itall he mule in the employmenl or persons upon pttblio works bemuse )I trace, religious creel, color, national origin, ancestry, physical hntdetips, menial condition, nmrilul status., or sets o1'such persons, escape is provislel In Sttctiom 1420, and any consultant of public works viohling This Suction is anbjeut to all Ill t pens Mics Imposed All. it v oklinn oflha Chapter. it It: Firm: Slam Vomuez LLC Date: _�atnbur�, 20'15 - — City of Santa Ana Rol 16�Ogfi Page 2.5 Prepared the 1, 2e CCitity of Santa Ana Proposal for solid Waste Consulting Stimices September r vii Slour?vfyzqu€-z, G. Joe Sloan, Principal and Partner H. Enrique Vazquez, Principal and Partner 1. Gharissa McAfee, Partner J. Larry McQuaide, Senior Associate Prepared far fho City of Santa Ana Proposal for Solid Waste Consulting Services September 29, 2015 Wit JOE M. SLOAN Sloan Vazquez, LLC —18006 Skypark Circle Ste. 205 — Irvine, CA 92614 Over the course of his career, Mr. Sloan has directed residential and commercial recycling, municipal contract development, commercial market development, comprehensive recycling programs, solid waste facility development, efficiency studies, rate adjustment process and public policy analysis. Mr. Sloan's success in waste management Education can be attributed to his ability to rally diverse, sometimes adversarial BS., Political Science, groups of investors, corporate and public leaders, grass roots Wyoming university activists, managers and employees towards the accomplishment of a Proparod for the City of Santa Ana Proposal for Solid Waste Consultin<7 Services September 29, 2015 ix goal. Professional Affiliationscommon Southern California Waste EXPERIENCE: Management Forum RESIDENTIAL AND COMMERCIAL RECYCLING Southern California conference Mr. Sloan designed, implemented and operated residential recycling on Environment and and green waste programs for many municipalities. He directly Development managed numerous municipal contracts serving over 3,000,000 people Greater Los Angeles Solid and 1,000,000 households. Mr. Sloan was responsible for the program Waste Management Association design, equipment selection, cost analysis of collection alternatives, promotion, community education program, detailed reporting and National Task Force on Progressive Environmentalism ram evaluation of program ro performance and, the sale of all recyclable commodities. Mr. Sloan has also prepared city, county and State University Polytechnic University —Lecturer, Waste reports and documentation of recover and waste diversion for y Management certification regulatory purposes. The following is a partial listing of municipal University of southern program development and management: California — Lecturer, Environmental Engineering 1. Whittier curbside recycling Graduate Program 2. West Covina automated green waste 3. Glendora curbside recycling and greets waste Publications 4. Alhambra curbside recycling tmd green waste Streamlining the Solid Waste Facility Permitting Process, 5. Niontebello curbside recycling and green waste with Michelle Leonard, Pacific G. Monterey park curbside recycling and green waste Research institute, 1994 7. La Miranda automated recycling and greon waste Solving the Trash Crisis, The R. Covina automated recycling Valley Republican, 1992. 9. San Gabriel curbside recycling Progressive Environmentalism, 10. Temple City curbside recycling, and green waste National Center for Policy Analysis, '1991, contributor t 1. South Pasadena backyard recycling and green waste Contracting for Municipal Solid 12, San Marino backyard recycling and green waste Waste Management Services, 13. Norwalk automated wash, manual recycling -green waste with Lynn Scarlett, Reason 14. Belt automated trash, recycling -manual green waste Foundation 15. Lawndale automated trash, rec yclin - y € nramual given waste Recycling: is it always good for 16 Maywood automated Lista, rccyeling-manual green waste the environment? Le Ddchets, France -2004. 17. Cudahy automated trash, manual green waste One Way Bottle Leads to Dead 18. Avalon material recovery facility and compost site End —Waste News 2005 19, L. A. Unincorporated manual recycling and green waste 20. South Crate automated refuse and recycling Proparod for the City of Santa Ana Proposal for Solid Waste Consultin<7 Services September 29, 2015 ix S1 o 4,ll z 1' -\ZQL E7., MUNICIPAL CONTRACT DEVELOPMENT Mr. Sloan managed dozens of municipal contracts. In response to municipalities inviting proposals for comprehensive waste management services, Mr. Sloan developed successful turnkey proposals to thoroughly address the residential, commercial, industrial, recycling, and hazardous waste elements of the solid waste stream. COMPREHENSIVE RECYCLING PROGRAM In response to State and Federal waste reduction and recycling mandates, Mr. Sloan developed comprehensive recycling programs for many cities. The Program includes the use of Centralized Processing Facility (CPF), selected commercial recycling, yard waste recycling program, drop-off program (redemption center development), residential curbside recycling, and quantification of source reduction and third party recycling SOLID WASTE AND RECYCLING FACILITY DEVELOPMENT Mr. Sloan is an expert in conceptual facility design and equipment selection for"clean" and "dirty" material recovery facilities (MRF's) and transfer stations. He has managed zoning, building and solid waste permitting, construction and start-up operation, and facilities. His facility development projects include: • Concept design, equipment selection, solid waste facility permitting, construction management, start- up management and material marketing for Los Angeles County's largest and most successful MRF. The facility has a design capacity of over 8,000 tons per day. Mr. Sloan recovered and marketed approximately 10,000 tons per month of residential and commercial recyclables, including steel, wood products and organic recyclables. • Concept design, equipment acquisition, operations management and material marketing for recycling, sorting, and plant serving ten Los Angeles County cities and approximately 100,000 households • Project development, equipment selection and acquisitions for a unique recycling and solid waste composting operation on Catalina Island, The Project developed in response to AOMD's requirement to close the solid waste incinerator on the island. • Concept design, financing, equipment acquisition and installation, day-to-day operations management, marketing of all commodities for 200 ton per day single -stream recycling plant in Wilmington, CA. • Machinery installation and facility start-up management for 250 ton per day single -stream recycling plant, in Oakland, CA. • Construction management, equipment installation, hiring and training management personnel, start- up operation management including equipment maintenance and safety programs for 500 ton per day single -stream recycling plant in San Jose, CA. • Machinery installation and start-up operations management, including the training of managers and supervisors, and equipment maintenance and safety programs for 300 ton per day single -stream recycling plant in San Diego County, CA. EFFICIENCY STUDIES Refuse, Recycling and Yard Waste Collection — Mr. Sloan has completed studies to improve routing to reduce the number of vehicles or overtime payroll required to perform services, reduce vehicle down-time and lower maintenance costs, improve worker safety and reduce Workers Compensation and other insurance costs, best use of third party facilities and services (material recovery facilities and transfer stations), reduce disposal costs, maximize recycling commodity sales revenue and improve fuel efficiency. Prepared for the City of Santa Ana Proposal for Solid Waste Consulting Services September 29, 2015 S10ffl1VAZQUFZ, u, ENRIQUE VAZQUEZ Sloan Vazquez, LLC —18006 Skypark Circle, Ste. 205 — Irvine, CA 92614 Mr. Vazquez is a broadly experienced municipal solid waste and recycling advisor providing a wide range of consultative services to municipalities. Mr. Vazquez has proven experience in executive decision- making, policy direction, strategic business planning, financial management and labor relations. He is a strategist experienced in developing, presenting, and guiding projects through to closure. He offers excellent interpersonal skills with ability to interact with a range of personalities and styles. Mr. Vazquez is proficient and qualified to provide many services including the following: • Productivity and Improvement Audits, • Operational Performance Review and Assessment, • Financial Modeling and Analysis, • Revenue Requirements Development, • Allocation of Costs, • Cost of Service and Rate Analysis, • Costs/Benefit Analysis, • Benchmarking Analysis, • Routing and Billing Audits, • Fleet Maintenance • Rate Adjustment Review and Assessment • Customer Service Procedures Summary of Qualifications Over the course of his career, Mr. Vazquez has years of experience as a project manager and in all the aspects of municipal waste management including collection, recycling and disposal. Mr. Vazquez has planned, organized and introduced new waste collection and recycling services to numerous municipalities in the Los Angeles County area. With over fifteen years of extensive experience with day- to-day operations, Mr. Vazquez has expertise in the various functions related to waste management as more fully described below. Residential and Commercial Waste Collection Mr. Vazquez's experience spans a wide range of waste collection functions including oversight of drivers and helpers, routing, customer service, dispatch, safety, training, sales and billing. Mr. Vazquez has directly responsible for the introduction of services to new service areas, the transition from manual to automated collection, the introduction of recycling and green waste collection programs, equipment selection, and driver hiring and training. Maintenance Shop Operations and Management Mr. Vazquez is well versed in refuse collection equipment including front-end loaders, rear -end loaders, automated side -loaders, scout trucks, roil -off trucks, automated cans, commercial bins, roll -off and debris boxes, wheel loaders, and forklifts. He is competent with fleet management and operations maintenance shop functions including staffing with mechanics and welders, repair and maintenance of trucks and equipment, preventative maintenance programs, pans purchasing, parts inventory management (computerized and manual), container repair and management, tire shop operations, truck wash operations, and paint shop operations. Equipment Selection and Procurement Mr. Vazquez is knowledgeable in equipment evaluation and acquisition, including refuse trucks, pick-up trucks, automated containers, bins, recycling equipment, MRF/TS equipment, transfer tractors and trailers. He is experienced in procurement management and procedures and has developed and implemented purchasing procedures for several operating firms. Prepared for the City or Santa Ana Proposal for Solid Waste Consulting Services September 29, 2015 S/04lllVAZQLrrf, ,,, Recycling Programs Mr. Vazquez has overseen the introduction of numerous residential curbside recycling programs including development of promotional materials, conducting community education workshops, container selection and distribution, vehicle selection and acquisition, driver hiring and training, routing and recycling materials processing. Solid Waste Facility Development & Operations Mr. Vazquez designed, sited and operated a curbside recycling processing center with a buyback operation. Subsequently, he provided general oversight of a large volume MRF operation. He has had responsibility over a small island landfill including all operations functions as well as permitting and compliance. Municipal Contracts Mr. Vazquez managed dozens of municipal contracts. He has prepared numerous proposals in response to RFPs issued by municipalities; negotiated new contracts and renegotiated existing contracts; served as a liaison to city officials and staff; and, negotiated rate adjustment criteria, prepared and managed rate adjustment proposals including rate support documentation and presentation to municipal staff and council. Efficiency Studies & Financial Analysis Mr. Vazquez has completed studies to improve operations including routing and rerouting to reduce operating costs; maintenance operations reviews and driver training to reduce vehicle down-time and lower maintenance costs, improve worker safety and reduce workers compensation and other insurance costs. Management Mr. Vazquez has vast experience with human resources and labor relations. He has recruited key personnel, developed employee compensation and benefit programs, including wages, benefits, training, career path development and management trainee programs. He has established communication programs to manage the workforce through times of change due to mergers and integration of workforces, and consolidation of functions. Education Mr. Vazquez is a graduate of the University of Southern California having earned a Bachelor of Science degree in Business Administration, 1981. Municipal Programs Listing The following is a partial list of municipal programs for which Mr. Vazquez was responsible. Municipality Responsibilities Avaion Residential & commercial refuse collection; curbside recycling; landfill operations, MRF & compost site design. Azusa Residential & commercial refuse collection; curbside recycling & green waste collection. bell Residential & commercial refuse collectlon; curbside recycling. __ Covina Automated residential & commercial refuse collection; curbside recycling & green waste collection. Cudahy Residential & commercial refuse collection; curbside recycling. Glendora Residential & commercial refuse collection; green waste collection. _ Hawaiian Gardens Automated residential & commercial refuse collection; curbside recycling & green waste collection; AB939 annual repordi _ Irwindale Commercial refuse collection. La Mirada Residential & commercial refuse collection, curbside recycling & green waste collection. los Angeles County Residential & commercial refuse collection & recycling. Maywood Automated residential &commercial refuse collection; curbside recycling & green waste collection; street sweeping. Montebello Residential & commercial refuse collection; curbside recycling, green waste collection. Prepared for the City of Santa Ana Proposal for Solid Waste Consulting Services September 29, 2015 xii S/06//^1VAZQ1JFZ, 1 1, CHARISSA MCAFEE Sloan Vazquez, LLC 16006 Skypark Circle, Ste, 205, Irvine, CA 92614 Dynamic leader and strategist specializing in solid waste and recycling service design, implementation and evaluation. Demonstrated success in securing and managing multi-million dollar, high-profile, municipal solid waste (MSW) and recycling franchise contracts. Proven experience in municipal contract procurement consulting, competitive proposal development, contract analysis and implementation, ongoing design and execution of new services, reporting of contractual data and service metrics, and rate and contract negotiations for existing and new franchise agreements. SLOAN VAZQUEZ, LLC Partner Responsible for strategic development and preparation of municipal Request for Proposals (RFP) responses for MSW and recycling hauling franchises and processing system design, build and operate agreements. Completed proposals for clients in California, Wisconsin, Kentucky, Arizona, Tennessee and Texas. Participate in municipal procurement process management including development of franchise agreement and RFP documents, facilitation of process, and evaluation of submittals for clients in California. Conduct strategic assessments and prepare recommendations featuring research and analysis of a region's business climate including factors such as MSW volume, competitive landscape, existing infrastructure and other critical factors required by C - level decision makers and prospective funders. TASTE MANAGEMENT Director of Comm unity Relations and Public Affairs • Member of leadership team responsible for the growth and operational management of a $400M region for a Fortune 200 Company. Managed 12 direct reports including communications and community relations teams, with responsibility for community relations and communications including crisis communication, brand management and marketing. • Responsible for internal and external communications including proactive and reactive messaging to enhance the brand, engage employees and earn customer loyalty. • Led team that secured multi-year contracts in five (5) municipalities in San Diego and Orange Counties, resulting in over $1 B in revenue over the lives of the contracts. Cities included Mission Viejo, Oceanside, Carlsbad, Santee and Del Mar, • Collaborated with operational management team on the development and implementation of safety programs, including the application for and achievement of CaIOSHA Voluntary Protection Program STAR Certification at two (2) operational sites. • Established multi -site Sustainability Committee that achieved thousands of tons of annual material diversion, taking the average diversion rate at each site from 30% to over 70% in one (1) year. Applied for and received 2009, 2010 and 2011 Cal Recycle Prepared September 29, 2 City oFSanta Ana Proposal for Solid Waste Catswvny services Prepyf 29, a Cit Kill 5/0(1/1vnzQt.al_`z, , ,._ Waste Reduction Award Program designation and 2009, 2010 and 2011 CaIEPA Waste Wise recognition. • Achieved elite WM 2011 Circle of Excellence Award and was nominated for Circle of Excellence in 2009 and 2010. Area CommunityAffalrs Manager • Identified and implemented continuous improvement processes for all customer touching aspects of the business. Steered inter -departmental team of eight (8) senior managers and 30 mid-level managers to optimize operations, conduct root cause analysis of customer issues, improve communication and collaboration, increase employee engagement and recognize outstanding performance. MOTHERS AGAINST DRUNK DRIVING Executive Director + Responsible for the development, management and funding of all programs and initiatives necessary to promote the mission of MADD in San Diego County. Managed all internal and external employees and volunteers; built relationships with volunteer Board of Directors, donors and sponsors. Increased visibility and brand awareness through proactive media campaigns. VISTA COMMUNITY CLINIC Assistant Diirector, Health Promotion Center • Managed program development and implementation, contract compliance and budget development and oversight for 17 federal, state and foundation grant programs. Authored major reports and co -wrote multi-year, multi-million dollar funding proposals. Oversaw departmental marketing and promotional activities including media relations, event planning, material design and presentation delivery. Provided direct and indirect management of over 80 employees including staff development and strategic planning California State University San Marcos, Masters in Business Administration Covenant College, Bachelor's Degree in Sociology Prepared for the City of Santa Ana Proposal for Solid Waste consulting Services September 29, 2015 Xiv ,S'j()(1HV.AZQU EZ,,,, Larry McQuaide Sloan Vazquez, LLC 18006 Skypark Circle, Ste, 205, Irvine, CA 92614 Qualifications: Highly successful executive with over 30 years of expertize in the waste management field Results -oriented, decisive leader with proven success in the strategic thinking and problem solving Excellent track records in accomplishing goals by working with company employees and outside entities High quality of written and oral communication skills Thrived in several different work environment Areas of Expertise • Financial Analysis and Strategy • Scenario Building • Budget Management • Various Debt Funding • Regulatory Compliance • Process Improvement • Risk Assessment • Executive Presentation • Financial Modeling • Lines of Credit Environmental & Financial Consulting Services Provide primary environmental services to private environmental companies and governmental entities Assist in preparation of Request for Proposal (RFP) Assist private companies responses to RFP Three clients were awarded contracts by governmental agencies Provide assistance to small and medium sized companies seeking to restructure their debt or obtaining a line of credit United Pacific Waste Chief Financial Officer Responsible for all financial aspects of this relatively young waste management company Served role as point person for all contracts company had or was awarded with various cities in Southern California and Los Angeles County Responsible contract compliance including submission of all reports Successfully navigated company through a restructuring after economic downturn off 2008 including negotiating sale of non-performing assets, refinancing of debt and reduction of cost structure Significantly improve cash flow and company had first profitable years beginning in 2010 through the 2013 Mission Filler Site Manager Responsible for all aspects of running operations for broker of recycled products Coordinated all incoming and outgoing shipments of recycled materials; majority of outgoing shipments were to overseas markets Prepared for the City of Santa Ane _ Sepfember29, 2075 proposal for Solid Waste Consulting Services xv SIOUlIVAZOUEZ, Taste Resources, Inc, Owner and Vice President Start—up waste management company utilizing a unique partnership concept with cities Research legal issues, prepared marketing materials, made presentation to staff and elected officials, prepared responses to RFP, obtained City support, negotiated partnership agreement, developed and implemented operational plan Key liaison between City, community and the company API, Inc, President and Member of Board Developed strategic alternatives Identified potential partners, conducted meetings, developed and monitored business plan including annual budgets Waste Management, Inc. Dlsfriet Manager Responsible for facilities covering entire San Gabriel Valley which included two collection operations and two landfills representing over $100 million in annual revenue One collection operation consisted of approximately 300 employees, over 100 pieces of rolling stock and 19 municipal contracts Maintained high standards of safety and maintenance Implemented and expanded existing residential and commercial recycling programs. Annual budget preparation, developed strategies to increase market share, improve efficiency, reduce cost Worked closely with staff, elected officials and community members Made presentations at City meeting and community organizations USA Waste Vice President- Marketina Development Responsible for maintaining existing city contracts in Los Angeles County (25 contracts) and seeking new ones Participated in preparation of annual business and marketing plan preparation Private company acquisition including financial analysis, negotiation and subsequent integration Developed and made presentations to cities and senior management Western Waste Industries Vice President— Finance Responsible for all accounting, financing, shareholder and investment community relations for this national New York Stock Exchange Company Key executive in growing revenue from approximately $30 million to over $300 million Assets included landfills, transfer stations and over 75 municipal contracts Negotiated bank lines of credit facility and equipment leases, contracts including municipal Prepared annual business plan including budgets, made presentations to Board of Directors, stockholders, investment community Conducted company seminars and training Education: Loyola Marymont University 1968.1970 Bachelor of Business Administration Prepared for the City of Santa Ana Proposal for Sonet Waste Consuttiny Services September 29, 2015 xxvi EXHIBIT B FEE SCHEDULE (OR) RATESAND CHARGES 10 Proposal • o • Waste Consulting Services City of Santa Ana Santa Ana Public Works Agency R VALJ Zi..l_, Municipal Solid Waste & Recycling Advisors 18006 Skypark Circle, Suite 205 Irvine, CA 92614 Office: 866.241.4533 Fax: 714.276.0625 info(@sloanvazauez.com www.sloanvazquez.com S/Wl17VAZQUEZ, Sloan Vazquez brings the City of Santa Ana our reputation for providing exceptional services at a significant value. As part of our proposal to the City, Sloan Vazquez has discounted our hourly rates, as shown below. Standard Hourly Fee Schedule and Santa Ana Discounted Rate/Hour Joe Sloan, Principal and Partner, .............. Enrique Vazquez, Principal and Partner.... Charissa McAfee, Partner ......................... Larry McQuaide, Senior Associate............ Administrative ........................................... Fee Estimate Standard Rate/Hour Discounted Rate/Hour ...................... $235............,..................$195 =Part 1 ...................... $235...............................$195 Part 3 ...................... $195...............................$165 Parts ...................... $165...............................$135 ........................$65.................................$55 Sloan Vazquez proposes to perform the work described in our proposal for an amount not to exceed the fees shown in Table 1. We anticipate the following hourly requirements for the effective completion of all tasks and deliverables. In addition to the discounted hourly rate described above, Sloan Vazquez will deduct 5% of the proposed rate when any number of the project Parts are combined. For example, if the City directs Sloan Vazquez to complete Part 1: Rate Evaluation and Solid Waste Program Analysis and Part Two: Contract Extension/Renegotiation or Part 1: Rate Evaluation and Solid Waste Program Analysis and Pan`. Three: RFP Process Management, or a combination of Part 1, Part 2 and Part 3, a 5% discount will be applied to the total combined fee, as shown in the table below. Table 1: Fee Estimate Summary Pait =Part 1 Part 2 Part 3 Pans Parts 4 Parts 3r 1; 2k3 7otall{ours 354 146 512 500 866 1,012 Maztinum Fee $60,350 $25,930 $87,040 $86,280 $147,390 $173,320 ZZ MUti�ple Part �Disctunt ,",'' 5% 5% 5°le NotTo:ExceedFee" $60,350 $25,930 $87,040 $81,966 $140,020 E$164,654 Fees are charged on an hourly basis for actual work An estimate of hours and staffing assumptions for each Part is provided on the following page. Prepared for the City or Santa Ana Proposal Por Solid Waste consulting Services October 30, 2015 S/0M9 %' AZQ LEZ, Table 2: Pain One Estimated Hours and Fees Part One: Rate Evaluation, Solid Waste Program Analysis, and Development of New Service Specifications (Tasks 1-15) Team J. E. C. L. L. Member Sloan Vazquez McAfee McQuaide Admin Admin Sub - Admin TOTAL Rate $195 $195 TOTAL Rate $195 $195 $165 $135 $55 176 Hours 62 104 140 28 20 354 Fee $12,090 $20,280 $23,100 $3,780 $1,100 $60,350, Table 3: Part Two Estimated Hours and Fees Part Two: Contract Extension/Renegotiation (Task 16) ' Team J. E. C. L. L. Member Sloan Vazquez McAfee McQuaide Admin Sub - Admin TOTAL Rate $195 $195 $165 Total $135 $55 Hours 104 176 Rate $195 $195 $165 $135 $55 $20,280 Hours 30 54 50 8 4 146 Fee $5,850 $10,530 $8,250 $1,080 $220 $25,930 TOTAL FEE' $25,930 Table 4: Part Three Estimated Hovers and Fees Part Three: RFP Process Management (Tasks 17 25) Team J. E. C. L. Member Sloan Vazquez McAfee McQuaide Admin TOTAL Rate $195 $195 $165 $135 $55 Hours 104 176 144 48 40 512 Fee $20,280 $34,320 $23,760 $6,480 $2,200 $87,040 TOTAL FEE $87,040 Prepared for the City of Santa Ana Proposal for Solid Waste Consulting Services October 30, 2015 2 EXHIBIT C ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (3 0) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective Policy # _ Issued to this endorsement form as a part of Named Insured Countersigned by Authorized Representative 11 Y CERTIFICATE OF LIABILITY INSURANCE Razz DATUM"V 111 0Y1 12/22/2015 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR. PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,. certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). S'PONEBROOK INSURANCE SVCS INC/PHS 186261 P:(866) 467-8730 F:(888) 443-6112 PO BOX 33015 SAN ANTONIO TX 78265 INSURED SLOAN VAZQUEZ LLC 18006 SKY PARK CIR STE 205 IRVINE CA 92614 Liao:N,.ENT (866) 467-8730 iac, Nnp (88$) 493-6112 INSURER(S) AFFORDING COYERAOE waURERA: Sentinel Ins Co LTD INSURER S': INSURERC: INSURER. D.: INSURER E: INSURER F: NAIC# THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE :MAY BE ISSUED OR MAY PERTAIN, THE. INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMStEXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. /NSR LTR TYPE 01OAS'DIT016W ADDL _IW ,EVER JEW A01]( AVAII)ER POLICYE'PT iAPP"rr POIRTRXp LLWLTS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 5]„ 000., 000 A CLAIMS -MADE I OCCUR X General Liab 72 SBM AH6839 01/06/2016 67.)'rQ6f i0a14a-L P__6,NMNGE TO REMISES Ea ecce once) $1, 000, 000 X MED EXP (AID ona pm.) 10,.000 PERSONAL &ADV INJURY el., 000, 000 GEN'L AGGREGATE LIMIT APPLIES AER: POLICY❑ JECT PRO- M LOC GENERALAGGREGATE S2,00p, Q00 PRODUCTS-.COMPIOP AGO �2,000,000 OTHER: AUTOMOBILE LIABILITY COMBINEDSINGLE UNIT (E,acclden(I 1, 000, 000 `A ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS 72 SBM AR6639 01/06/2016 l� �i 10J./06)2011] BODILY INJURY(Perp..,,I e X BODILY IINJURY(P,f aceldenB 5 X HIRED AUTOS X NONOWNED AUTOS PROPERTY DAMAGE (Pm ac,ddeob UMBRELLA. LIPS OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE gGGREGATr.: 5 am RETCNrlows i'Nowl vcnnmE,vs rrtnn' AAD IIPWITAS'LfABILITY PER rnR. STATUTE ER ANYPROPRIETORMAR1NMUEXECUTIVE YIN OFFICENMEMBER EXCLUDED? (Mandatory in NH) ❑ E.L. E.L. EACH ACCIDENT T $ _— _ E.L. QISEAS&E EEMPLOYEE �— If yee, descrlbe under DESCRIPTION OF OPERATIONS below --- E.L. DISEASE- POLICY LIMIT S RCVIEWED BY: EUNICE HEREDIA (PG (OF �) DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES (ACORD 101, Addlllanal Remarks Schadule, Pay be allacbad If race, space Is required) Those usual to the Insured's Operations. The City of Santa Ana, its officers, agents, employees, and representatives are Additional. Insured - Vendors per the General Endorsement Form IH12001185 attached to this policy. Notice o cancellation will be provided in accordance with Form SS1223 attached to this policy. U 11100 -AU 14 AGUP(U UUKVUKAI IUN. All rights reserVed. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED CITY OF SANTA ANA BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE FINANCE & MANAGEMENT SERVICES AGENCY 20 CIVIC CENTER PLZ SANTA ANA, CA 92701 U 11100 -AU 14 AGUP(U UUKVUKAI IUN. All rights reserVed. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: LOC#: ADDITIONAL REMARKS SCHEDULE AGENCY STONESROOK INSURANCE SVCS INC/PAS POLICY NUMBER SEE ACORD 25 CARRIER NAIC CODE SEE ACORD 25 SLOAN VAZQUEZ LLC 18006 SKY PARK CIR STE 205 IRVINE CA 92614 EFFECTNEDATE: SEE ACORD 25 Pepe of ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM FORMNUMBER: ACORD 25 FORMTITLE: CERTIFICATE OF LIABILITY INSURANCE Coverage is primary and non-contributory per the Business Liability Coverage Form SS0008 attached to this policy, Severability of Interest Insurance applies separately to each interest against whom claim is made or suit is brought per the Business Liability Coverage Form SS0008 attached to this policy, ACORD 101 (2014/01) rN. . © 2014 ACORD CORPORATION. All rights reserved. ninon .,......., __.. �___ _.._ ..__�_._ _.. a --.v .ry.v„o�vV ,�,n�nJ VI f1VVn4 Select Customer Insurance Center 9600 WISEMAN BLVD. SAN ANTONIO TX 78251 Policyholder, please callusat: (866) 467-8730 Agent, please callus at: (866) 467-8730 SERVICE,TX®THEHARTFORD.COM INSURANCE ENDORSEMEN 1 ATTACHED *** PLEASE REVIEW THE CHANGE *** Enclosed is an endorsement for your business Insurance policy. Please review It at your convenience. If you have questions or need to make further changes: Policyholder, please call us at: (866) 467-8730 Agent, please callus at: (866) 467-8730 between 7 A, M. and 7 P.M. CENTRAL TIME The premlum billing will be mailed to you separately. You can expect to receive it soon. Thank you for allowing us to service your business needs. STONEHROOK INSURANCE SVCS INC/PHS THE HARTFORD SELECT CUSTOMER INSURANCE CENTER The Hartford Hartford Flre Insurance Compenyand Its Affiliates One Hartford Plaza, Hartford, Connaoticut 06155 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CHANGE This endorsement changes the policy effective on the Inception Date of the policy unless another date is indicated below: Policy Number: 72SBMAH6839 DX Named Insured and Mailing Address; SLOAN VAZQUEZ LLC 18006 SKY PARK CTR STE 206 IRVINE CA 92614 Policy Change Effective Data: 01/06/16 Effective hour Is the same as stated In the Declarations Page of the Policy. Policy Change Number: 001 Agent Name: STONEBROOK INSURANCE SVCS SNC/PHS Code: 186261 POLICY CHANGES: SENTINEL INSURANCE COMPANY, LIMITED ANY CHANGES I'N YOUR PREMIUM WILL BE REFLECTED IN YOUR NEXT BILLING STATEMENT.IF YOU ARE ENROLLED IN REPETITIVE EFT DRAWS FROM YOUR BANK ACCOUNT, CHANGES IN PREMIUM WILL CHANGE FUTURE DRAW AMOUNTS, THIS IS NOT A BILL. NO PREMIUM DUE AS OF POLICY CHANGE EFFECTIVE DATE BUSINESS LIABILITY OPTIONAL COVERAGES ARE REVISED ADDITIONAL INSURED(S) ARE ADDED THE FOLLOWING ARE ADDITIONAL INSURED FOR BUSINESS LIABILITY COVERAGE IN THIS POLICY. LOCATION 001 BUILDING 001 VENDOR: SEE FORM IH 12 00 PRO RATA F'ACT'OR: 1.000 THIS ENDORSEMENT DOES NOT. CHANGE THE POLICY EXCEPT AS SHOWN. Form SS 12 11 04 05 T Page 001 (CONTINUED ON NEXT PAGE) Process Date: 12/22/15 Policy Effective Date: 01/06/16 Policy Expiration Date: 01/06/17 POLICY CHANGE (Continued) Policy Number: 72 SBM AH6839 Policy Change Number: 001 ADDITIONAL INSURED 02 - OWNERS, LESSEE OR CONTRACTORS IS ADDED FORM SS4170 NAME THE CITY OF SANTA ANA, ITS OFFICERS, EMPLOYEES, AGENTS, AND REPRESENTATIVES ADDRESS 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 FORM NUMBERS OF ENDORSEMENTS REVISED AT ENDORSEMENT ISSUE: SS 41 70 06 11 FORM NUMBERS OF ENDORSEMENTS ADDED AT ENDORSEMENT .ISSUE: TH12001183 ADDITIONAL INSURED - VENDOR Form SS 12 11 04 05 T Page 002 Process Date: 12/22/15 Policy Effective Date: 01/06/16 Policy Expiration Date: 01/06/17 POLICY NUMBER: 72 SHM AH6939 CHANGE NUMBER: 001 it THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM SCHEDULE Name Of Additional Insured Person(s) Or Organlzation(s): THE CITY OF SANTA ANA, ITS OFFICERS, EMPLOYEES, AGENTS, AND REPRESENTATIVES Location(s) Of Covered Operations; 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section C. — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily Injury", "property damage" or "personal and advertising Injury" caused, In whole or in part, by: 1, Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. Form SS 4170 06 11 Process Date: 12/22/15 B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This Insurance does not apply to "bodily injury" or "property damage" occurring after: I. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional Insured(s) at the location of the covered operations has been completed; or 2. That portion of 'your work" out of which the injury or damage arises has been put to its Intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. 00 2011, The Hartford (Includes copyrighted material of Insurance Ser)Aces Page 1 of 1 Policy Expiration Date: 01/06/17 Inc., with its permission) POLICY NUMBER: 72 SBM AH9839 0 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSTIRED - VENDOR CITY OF SANTA ANA, ITS OFFICERS, EMPLOYEES, AGEN'T'S, AND REPRESENTATIVES 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 A Form IH 12 0011 85 T SEQ. NO. 009 Printed in U.S.A. Page 001 Process Date: 12/22/15 Expiration Date: 01/06/17 CERTIFICATE OF LIABILITY INSURANCE DATEIMM/201.. 12118/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFITHIS CERTIFICATE DOES NOT ATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUREC R(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollay(les) must be endorsed. If SUBROGATION IB WAIVED, subject to the terms and conditions Of the P011cy, cartel" Policies may require an endorsement. A statement on this certificate does not confer rights to the cedlficato holder In lieu of such endorsement(s) PRODUCER CONTACT CS&S/STONEBROOK INSURANCE SRVCS INC NAME: PO BOX 946580 PHO E FA MAITLAND, FL 32794.6580 E MAILe E# : AIC, No); Phone - 877.724.2669 ADDRESeI Fax - 877-763.5122 INsuaERrat aaneanlMn ""VPGaI]C INSURED SLOAN VAZQUEZ LLC 18006 SKY PARK CIR SUITE 205 IRVINE, CA 92614 ..__.__... rtCVISIVN INVM5E : THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN IS SUED TO THE INSURED NAMED ABOVE FOR ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OTHER DOCUMENT WITH RESPECT THE POLICY PERIOD INDICATED, NOTWITHSTANDING ATO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE D BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOO ALL THE TERMS, EXCLUSIONS AND CLLAIMS.AIMS, CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER O 1 . F Ic MMMDryYYY MMIORNY" LIMITS OENEHAL LIABILITY COMMERCIAL GENERAL LIABILITY EACH OCCURRENGE CLAIMS -MAGE F OCCUR DAMAGE TO RENTED PREMISES Es occurrence) MED EXP An an arson) PERSONAL&ADV INJURY GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY (Per p�sen) ALL OWNED SCHEDULED AUTOS OAUTOSN-ONMEp BODILY INJURY (Per acddenq HIREDAllTtlS AUTOS PROPERTY DAMAGE (Per eccldenp UMBRELLA LIAB OCCUR EXCESS LIAB � CLAIMS -MADE EACH OCCURRENCE - AGGREGATE OED RETENTION$ WORKERS COMPENSATION ANO EMPLOYERS' ClAwitrry WG STATU- OTH- T ANYCERIMEETORlPAR7NER/EXeCUTIV6 y/ry TORY LIMITS ER E.L. EACH ACCIDENT $1,000,000 E OFFICEReyInNH) EXCLUDED? N N 8011851245 12!0112015 12/01/2016 (Mantlatory in NH) ❑ E, L, DISEASE - EA EMPLOYEE $1,000,000 Ifyea, deacdbe under DESCRIPTION OF OPERATIONS below L.L. DISEASE - POLICY LIMIT $1,600,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule, It Moro agate IS required) Proofoflnsurance REVIEWED BY: EUNICE HEREDIA (P(3901= .... 20 CIVIC Center Plaza Santa Ana„ CA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1988.2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD cec91ee CERTIFICATE OF LIABILITY INSURANCE DATE(MMInreYWY) TMIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. TH5 IS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUREFII AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the poncy(les) must he endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement an this certificate does not confer rights to the certificate holder In lieu of such endorsement s • PRODUCER Stonebrook Insurance Services, Inc P 0 Box 775 Placentia, CA 92871 CONTACT nrAioes .aeon Biesonnatte L 714)775.1200 FAX No • BBs 5124794 Cs M Stonebrook.cpm NSURER S AFPORDINO COVBRAOE NAIC4 License M OH99312 IN$uaERA: It rS Com an 18058 INSURER : INsuasn Sloan Vazquez LLC INSURER G: 18006 Sky Park Cir INSURER D: Suite 205 INSURER s: Irvine, CA 92614 au COVERAGES OFRTIFIr:aTF RII IaRMFO• nnnmm�n .,nnnn� RtVlI NUMBER; 28 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED. N07WIITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPEWH CT TO ICH THIS CERTIFICATE MAY BE ISSUED CR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAIOoD rI ILTR TYPE OpIN$URANCE im ADOL UBR PC ICYNU ER POLI E CCCyLyA��II�MppS. MIODIWYV LIMIT$ COMMERCIALOENEML LIA$ILWY EACH OCCURRENCE $ CLAIMSMAOE a OCCUR SES We ca $ MEOETP An one pam,m $ PERSONAL&AOV INJURY $ GEN'POLICY GATE gPpLIea PER: GENERALAOOREGATE a POLICY ❑ JECT LOC INOFT PRODUCTS-COMPlOP AGO g OTHER: — $ AU70MOBILE LIABILITY-IT— NEeD SINGLE LI n Be ANY AUTO ALLO,NNED SCHEDULED B Be 0001 LY I NJURY(Par paman) $ $ EQOI LY INJURY (Per amldoN) $ AUTOS AUTOS NONO.NNED PRO acoRe QApAPtlE "--- $ HIREDAUTOS AUTOS UMBRELLA LIAB OCCUR EXCESS LIAB CLAIM$ -MADE EACH OCCURRENCE $ AGOREOATE $ DEC RETENTION WORKERS 'AnpN PCRTUTE $ AND EMPLOYERSLIABILITYR( YIN ETH- ANYPRO105MSORiEXCLUIR/EXEGUTIVE OPFICERIMEMBH)EXCLUpE% NIA E.L EACH ACCIDENT "— g (Mmldatary In NH) E.L, DISEASE-6AEMPLOYE EEL $ yse,deacrlbeunder A DESCRIPTIONOFOPERATI N5 Was, Professional Liab Y PHSD1021251 DISEA$E-POLICV LIMI7 $ 04f07f2014 04/07/2010 E & O 1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLR$ (ACONO 101, Addleonal Remark. Sahadulo, may be arm,nad Nmoro spaca la requlred) The Cortiflcate Holder named below Is recognized as Additional Insured as per written contract and only with respects to activities usual to tile Insured's rated operations REVIEWED BY: EUNICE HEREDIA (PG90FC?) nFRTIRIra-rR City Of Santa Ana LSHOULD ANY OF ACCORDANOB HE EXPIRAT ON DATE gHBREOOVE K ry01BICE WILL aE DE4 VEREpPOLICIES BE NEO aEFORE Santa Ana Public Works Agency WITH THE POLICY PROVISIONS. 20 Civic Center Plaza Santa Ana, CA 92701 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All richt. •— -- ^- • ^- •, 111v .. menu name ana logo are registered marks of ACORD Printed by SAB on December 18, 2015 at 11:15AM ACOOR" CERTIFICATE OF LIABILITY INSURANCE ATE D08/29/2017 ) 08/29/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CS&S/STONEBROOK INSURANCE SRVCS INC CONTACT NAME: PHONE FAX (A/C, No, Ext): (q/Q No): PO BOX 946580 MAITLAND, FL 32794-6580 E-MAIL Phone - 877-724-2669 ADDRESS: Fax - 877-763-5122 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: American Casualty Company of Reading, Pennsylvania 20427 INSURED SLOAN VAZQUEZ INC INSURER B: 3002 DOW AVE STE 116 INSURER C INSURER D: TUSTIN, CA 92780-7247 INSURER E: INSURER F: GUVtKAGtS GtKIII-I :AIt NUIM1=11: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL lNSD SUBR WVD POLICY NUMBER POL Y MM/DD/YYYY POLICY XP MM/DDIYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE CLAIMS -MADE [—] OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ PRO- ❑ LOC JECT GENERAL AGGREGATE PRODUCTS - COMP/OP AGG OTHER COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY (Ea accident) BODILY INJURY (Per person) ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE (Per accident) UMBRELLA LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE AGGREGATE EXCESS LIAR DED I RETENTION $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY STATUTE ER E.L. EACH ACCIDENT 1'000'000 A ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under N/A N 5085258125 07/10/2017 07/10/2018 E.L. DISEASE • EA EMPLOYEE 1'000'000 E.L. DISEASE - POLICY LIMIT 1,000,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Proof of Insurance &I VIFVt1C7 �3Y': -_ _F_.tkhIICL 6 9Ef0 CTIA (PG OF } CERTIFICATE HOLDER CANCFI I ATICIN CITY OF SANTA ANA -Santa Ana Public Works Agency SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 Civic Center Plaza THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Santa Ana„ CA 92701 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD cac7980 A Rbr BHE CERTIFICATE OF LIABILITY INSURANCE 8045 DATE (MM/DD YYYY) 1/3/2018 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER STONEBROOK INSURANCE SVCS INC/PHS 186261 P: (866) 467-8730 F: (888) 443-6112 PO BOX 33015 SAN ANTONIO TX 78265 CONTACT NAME: PHON(A/C,NEo,Ext): (866) 467-8730 (ac,Ne): (888) 443-6112 q DRIESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURERA: Sentinel Ins CO LTD 11000 INSURED SLOAN VAZQUEZ, INC. DBA SLOAN VAZQUEZ MCAFEE 3002 DOW AVE STE 116 TUSTIN CA 92780 INSURER B INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. /.NSR LTR TYPE OFI.NSUPINCE ADDL N SUBR POLICYNUMBER POLICYEFF (MM/DD/YYI`n POLICYEXP LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1, 000, 000 CLAIMS -MADE OCCUR DAMAGE TO RENTED $1, 000 000 PREMISES (Ea occurrence) r X MED EXP (Any one person) s10, 000 A X General Liab 72 SBM AH6839 01/06/2018 01/06/2019 PERSONAL & ADV INJURY $1, 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY [ —1 PRO [X] LOC JECT GENERAL AGGREGATE s2, 000, 000 PRODUCTS - COMP/OP AGG $2r 000r 000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $1, 000, 000 BODILY INJURY (Per person) $ ANY AUTO A OWNEDSCHEDULED AUTOS ONLY AUTOS 72 SBM AH6839 01/06/2018 01/06/2019 BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY S UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION s $ WORKERS COMPENSA TION' PER OTH- ANDENPLOYERS'LIABILITY STATUTE ER E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N OFFICER/MEMBER EXCLUDED? (Mandatory In NH) ❑ N/A E.L. DISEASE- EA EMPLOYEE $ If yes, describe Under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Those usual to the Insured's Operations. The City of Santa Ana, its officers, agents, employees, and representatives are Additional Insured - Vendors per the General Endorsement Form IH12001185 attached to this policy. Notice of cancellation will be provided in accordance with Form 1223 attached to this policy. a �itil� t_ c - l /O . CERTIFICATE HOLDER CANCELLATION t `- C/ c © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE CITY OF SANTA ANA DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. FINANCE & MANAGEMENT SERVICES AGENCY AUTHORIZED REPRESENTATIVE 20 CIVIC CENTER PLZ < J A'e'Gtri' SANTA ANA, CA 92701 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: LOC#: ADDITIONAL REMARKS SCHEDULE Page of AGENCY STONEBROOK INSURANCE SVCS INC/PHS NAMED INSURED SLOAN VAZQUEZ, INC. DBA SLOAN VAZQUEZ MCAFEE 3002 DOW AVE STE 116 TUSTIN CA 92780 POLICY NUMBER SEE ACORD 25 CARRIER SEE ACORD 25 NAIC CODE EFFECTIVE DATE: SEE ACORD 25 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM FORM NUMBER: ACORD 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Coverage is primary and non-contributory per the Business Liability Coverage Form SS0008 attached to this policy. Severability of Interest Insurance applies separately to each interest against whom claim is made or suit is brought per the Business Liability Coverage Form SS0008 attached to this policy. ACORD 101 (2014/01) © 2014 ACORD CORPORATION_ All rinh4c racarvarl The ACORD name and logo are registered marks of ACORD