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HomeMy WebLinkAbout25C - AGMT - GRANT MONITORING SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 5, 2016 TITLE: AGREEMENT WITH MDG ASSOCIATES, INC. FOR FEDERAL GRANT FINANCIAL MONITORING SERVICES (STRATEGIC PLAN NO. 4, 1) CITY MANAGEFV RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 16' Reading ❑ Ordinance on 2ntl Reading El Implementing Resolution © Set Public Hearing Form„. CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with MDG Associates, Inc. to provide federal grant financial monitoring services and technical assistance during the period of April 5, 2016 through June 30, 2016, in the amount not to exceed $25,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On August 20, 2015 the City entered into agreement N- 2015 -134 with MDG Associates, Inc., in the amount of $6,000 to provide technical support for the preparation of the Consolidated Annual Performance Evaluation Report, which expired on December 31, 2015. Adding new services in the amount of $25,000 in FY 2015 -2016 will exceed the City Manager's signing authority of $25,000 and requires City Council approval. The City of Santa Ana (City) is an entitlement grantee and receives an annual allocation of program funds from the U.S. Department of Housing and Urban Development (HUD) and the Department of Labor. All allocations have specific funding requirements and compliance with these regulations are essential to the continued success of each program. On December 26, 2013, the U.S. Office of Management and Budget (OMB) issued updated Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These Uniform Grant Guidelines took effect in December 2014 for new awards. The new guidance affected entities receiving and administering federal awards as well as auditors responsible for auditing federal awards programs. The City intends to comply with the federal grant management requirements as stronger program outcomes evolve and strict internal controls are mandated. 25C -1 Agreement with MDG for Financial Monitoring April 5, 2016 Page 2 Previously, a combination of Community Development Agency staff and /or Finance and Management Services Agency staff conducted the required sub - recipient financial monitoring for these federal programs. However, with the increased emphasis to strengthen oversight and strengthen internal controls, it is recommended that the City engage a professional consultant experienced and knowledgeable about the new regulations to perform the financial monitoring of sub - recipients. Staff solicited and received four proposals from consultants with expertise in financial monitoring to assist with the financial monitoring of Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG) and Workforce Innovation and Opportunity Act (WIOA) sub - recipients for the current fiscal year. Proposals were reviewed and MDG Associates, Inc. was selected to best meet the needs at the most reasonable hourly rates. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #4 - City Financial Stability, Objective #1 (Maintain a stable, efficient and transparent financial environment). FISCAL IMPACT Funds are available in following accounts for expenditure in Fiscal Year 2015/16: Program Account Number Amount CDBG 13518780 -62300 $14,500 ESG 13518785 -62300 $ 6,000 WIOA 01105015 -62300 $ 4,500 Total $25,000 Kelly Reenders Executive Direc,gr Community Development Agency J B /TE /sv Exhibit: 1. Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez 01r 5?- Executive Director Finance and Management Services Agency 25C -2 CONSULTANT AGREEMENT INCORPORATING COMMUNITY DEVELOPMENT BLOCK GRANT REQUIREMENTS THIS AGREEMENT, made and entered into this 5"' day of April, 2016, by and between MDG Associates, Inc., a California corporation (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of grant monitoring services and technical consulting services for federal grant programs, B. The City, as an entitlement recipient and grantee of the United States Department of Housing and Urban Development ( "HUD ") Community Development Block Grant ( "CDBG ") Program, desires to enter this Agreement with the Consultant for the expenditure of CDBG funds in accordance with Title 24, Part 570 of Code of Federal Regulations 24 CFR 570.000, et seq. ( "CDBG Regs "). C. Consultant represents that Consultant is not listed as debarred, is able and willing to provide such services to the City, and will comply with the CDBG Regs. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting film in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Pursuant to this Agreement, MDG Associates, Inc. will provide monitoring and technical support services for the City of Santa Ana's Cornrnurvty Development Block Grant, Emergency Solutions Grant, and Workforce Innovation and Opportunity Act Programs as set forth in Exhibit A attached hereto and incorporated herein. 2. COMPENSATION a. The total sum to be expended under this Agreement shall riot exceed Twenty -Five Thousand Dollars ($25,000.00) during the Tenn of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not EXHIBIT 1 25C -3 be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 30, 2016, unless terminated earlier in accordance with Section 9, below. The Tenn of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall supply City with a frilly executed additional insured endorsement in substantially the form attached hereto as Exhibit B upon execution of this Agreement and shall be approved in form by the City Attorney. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing 2 25C -4 the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be Punished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect without thirty (3 0) days prior written notice to the City. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harnless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terns of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. K, 25C -5 7. CONSULTANT'S OBLIGATIONS A. No Conflict. To the best of Consultant's knowledge, Consultant's execution, delivery and performance of its obligations under this Agreement will not constitute a default or a breach under any contract, agreement or order to which Consultant is a party or by which it is bound. B. No Bankruptcy. Consultant is not the subject of any current or threatened bankruptcy proceeding. C. No Pending Legal Proceedings/Debarment. Consultant is not the subject of a current or threatened litigation that would or may materially affect Consultant's performance tinder this Agreement. Consultant Rather acknowledges that it is not on the list of debarred contractors. D. No Pending Investigation. Consultant is not aware that it is the subject of any current or threatened criminal or civil action investigation by any public agency, including without limitation a police agency or prosecuting authority, that would relate to affect performance of the Agreement or provision of services hereunder. E. Licensing. Consuhrart agrees to obtain and maintain all required licenses, registrations, accreditation and inspections from, all agencies governing its operations. Consultant shall ensure that its staff shall also obtain and maintain all required licenses, registrations, accreditation and inspections from all agencies governing Consultant's operations hereunder. I+. Audit Report Requirements. Consultant agrees that if Consultant expends Five Hundred Thousand Dollars ($500,000.00) or more in federal funds, Consultant shall have an annual audit conducted by a certified public accountant in accordance with the standards as set forth and published by the United States Office of Management anal Budget. Consultant shall provide City with a copy of said audit by October 1 of the year following the program year in which this Agreement is executed, if applicable. G. Record Keeping/Reporting. Consultant shall keep and maintain complete and adequate records and reports to assist City in meeting and maintaining its record keeping responsibilities tinder Title 24, Part 570 of Code of Federal Regulations 24 CFR 570.000, et seq. H. Access to Records. City and the United State Government and /or their representatives shall have access for purposes of monitoring, auditing, and examining Consultant's activities and performance, to books, documents and papers, and the right to examine records of Consultant's subcontractors, bookkeepers and accountants, employees and participants in regard to said program. City and the United States Government and/or their representatives shall also schedule on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded hereunder are conducted or in which any of the records of Consultant are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 25C -6 1. Location of Records/Required Length of Record Keeping. All accounting records, reports, and evidence pertaining to all costs, expenses and the fiords received by Consultant and all documents related to this Agreement shall be maintained and kept available at Consultant's office or place of business for the duration of the Agreement and thereafter for five (5) years after completion of an audit in conformity with the CDBG Regs. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which City or any other govermnental agency takes exception, shall be retained beyond the four (4) years until complete resolution or disposition of such appeals, litigation claims, or exceptions. In the event Consultant does not make the above - referenced documents available within the City of Santa Ana, California, Consultant agrees to pay all necessary and reasonable expenses incurred by City in conducting any audit at the location where said records and books of account are maintained. J. Confidentiality. Without prejudice to any other provisions of this Agreement, Consultant shall, where applicable, maintain the confidential nature of information provided to it concerning participants in accordance with the requirements of federal and state law. However, Consultant shall submit to City and or HUD or its representatives, all records requested, including audit, examinations, monitoring and verifications of reports submitted by Consultant, costs incurred and services rendered hereunder. K. Lobbying. Consultant certifies that it will comply with federal law (31 U.S.C. 1352) and regulations found at 24 CFR Part 87, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, Member of Congress, or an officer or employee of a Member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit a "Disclosure Form to Report Lobbying," in accordance with its instructions. L. Financial Interest. Consultant agrees that except for the use of funds to pay salaries and other related administrative or personnel costs, no persons who exercise or have exercised any fimction with respect to activities assisted under the terms of this Agreement, or who are in a position to participate in a decision- making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a City- assisted activity of Consultant, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. This prohibition applies to any person who is an agent, employee, consultant, officer, or elected or appointed official of City, or of any designated public agency, or the Consultant, N 25C -7 M. Drug Free Workplace. Consultant certifies that it has established the following drug - free workplace policy: 1. The unlawfiil manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace for any employee involved in a federally funded program. 2. As an employee working in conjunction with a federally funded program, the employees of Consultant will be required to: a) Abide by the terns above in statement 1. b) Notify appropriate officials of Consultant and City officials of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction. 3. The City and the United State Department of Housing and Urban Development will be notified within ten days after receiving notice of any such violation. 4. Within 30 days of receiving such notice, appropriate personnel action will be taken against such employee, up to and including termination. Each such employee shall be required to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement, or other appropriate agency. N. Nondiscrimination. Consultant agrees that no person on the ground of race, age, color, national origin, disability, religion or sex will be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity fimded in whole or in part with funds received pursuant to this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 0. Conflict of Interest. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. Further, any conflict or potential conflict of interest of any employee /officer of Consultant shall be fully disclosed in writing prior to the execution of this Agreement and said writing shall be attached and deemed fully incorporated as a part hereof. Notice shall be sent by Consultant to City regarding any changes or modifications to its board of directors and list of officers. P. Prohibition of Nepotism. Consultant agrees not to hire or permit the hiring of ury person to fill a position funded through this Agreement if a member of that person's immediate family is employed in an administrative capacity by Consultant. For the purposes of this section, the tern "inunediate fancily" means spouse, child, mother, father, brother, sister, brother -in -law, 25C -8 sister-in-law, father -in -law, mother -in -law, son -in -law, daughter -in -law, aunt, uncle, niece, nephew, stepparent and stepchild. The term "administrative capacity" means having selection, hiring, supervisor or management responsibilities. 8. ASSIGNABILITY None of the duties of, or work to be performed by, Consultant under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of City. Consultant must submit all subcontracts and other agreements that relate to this Agreement to City. No subcontract or assignment shall terminate or alter the legal obligations of Consultant pursuant to this Agreement. L']� Y III �� I I► /:V� [��►1 A. This Agreement may be terminated on thirty (30) days' written notice by either party. In the event of such tennination, Consultant shall only be entitled to reimbursement for approved expenses incurred to the effective date of termination. B. This Agreement may be suspended or terminated by City upon five (5) days' written notice for violation by Consultant of Federal Laws governing the use of Community Development Block Grant Funds. In the event of such suspension or tennination, Consultant shall only be entitled to reimbursement for approved expenses incurred up to the effective date of suspension or termination. C. Pursuant to 24 CFR 85.43, in the event Consultant defaults by failing to fulfill all or any of its obligations hereunder, City may declare a default and tennination of this Agreement by written notice to Consultant, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of tennination stated in such notice. If terminated for cause, City shall be relieved of farther liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by City in obtaining substitute performance. D. The grant of funds under this Agreement may be terminated for convenience in accordance with 24 CFR 85.44. 10. VENUE /JURISDICTION This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further 25C -9 agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 11. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, California 92702 -1988 Facsimile (714) 647 -6956 With courtesy copies to: Community Development Agency City of Santa Ana 20 Civic Center Plaza (M -25) P.O. Box 1988 Santa Ana, California 92702 -1988 Facsimile (714) 647 -6549 City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647 -6515 25C -10 To Consultant: MDG Associates, Inc. 10722 Arrow Route, Suite 822 Rancho Cucamonga, California 91730 Phone: (909) 476 -9696 Facsimile: (909) 476 -6086 13. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify Agency fully, including reasonable costs and attorney's fees, for any injuries or damages to Agency in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. c. No delay or omission by either party hereto to exercise any right or power accruing upon any noncompliance or default by the other party with respect to any of the terns of this Agreement shall impair any such tight or power or be construed to be a waiver thereof. A waiver by either of the parties hereto of any of the covenants, conditions, or agreements to be performed by the other shall not be construed to be a waiver of any succeeding breach thereof" or of any other covenant, condition or agreement herein contained. 25C -11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR City Clerk APPROVED AS TO FORM: SONIA R. CARVALIIO City 7j,' By: _✓ 3od City ttorney CIT Y OF SANTA ANA DAVID CAVAZOS City Manager CONSULTANT MDG Associates, Inc. By: 10 25C -12 Rudy Munoz President Tax ID# MDG Associates Inc, MONITORING AND TECHNICAL SUPPORT SERVICES SCOPE OF WORK AND BUDGET SPECIFIC REQUESTED SCOPE OF WORK In the performance of the City's Community Development Block Grant, Emergency Solutions Grant, and Workforce Innovation Opportunity Act programs monitoring and technical support services as as noted in the City's Request for Proposals, MDG will provide staffing and other resources required to perform the scope of work, Coordinate and finalize the monitoring visit directly with each sub - recipient by June 30, 2016. Monitoring Letter Send a monitoring letter to each subrecipient requesting an appointment and indicating required documentation to be reviewed at the onsite monitoring. • Hold an Entrance Conference Hold an entrance conference onsitc with the subrecipient's appropriate, financial and /or program staff immediately before the monitoring to ensure that all subreciplent staff'have a clear understanding of the purpose, scope and schedule of the monitoring. Review Financial Reports Utilize applicable HUD Forms f om. CPD Monitoring Handbookfor Subrecipient Oversight for CDBG, ESG and Workforce Innovation Opportunity or any other forms that Consultant deems acceptable for monitoring standards. Proposed forms cure to be submitted for review to the City for preapproval by the City for use, • Hold an Exit Conference Meet with Icey representatives of the subrecipient organization to: 1) present preliminary results of the monitoring visit; 2) provide an opportunity for the subrecipient to correct any misconceptions or misunderstandings; 3) secure additional information frorn subrecipient staff to clarify or support theirposition; and 4) provide an opportunity for subrecipient staff to report on steps they are already taking to correct the matter. Draft Monitoring Letter for City's Review Draft a monitoring letter to subrecipient for the City's review after the monitoring visit. Letter should include observations, concerns, findings, recommended actions and/or corrective actions. Follow -Up Follow -up on outstanding corrective actions and draftfnal monitoring close -oat letter for the City's review. EXHIBIT A 25C -13 BUDGET PROPOSAL MDG proposes to provide monitoring and technical support services for the City of Santa Ana's CDBG, ESG and Workforce Irmovation and Opportunity Act Programs on a time and material basis based on the Schedule of Hourly Billing Rates provided. The estimated hours to complete the following services are as follows: • Financial monitoring of up to five (5) Community Development Block Grant sub - recipients providing fair housing and /or public services. Estimated hours for completion: 100 Hours (20 Hrs. per Subrecipient) x $75 = $7,500 + Financial monitoring of up to four (4) Emergency Solutions Grant sub- recipients providing street outreach, shelter, homeless prevention and /or rapid re- housing. Estimated hours for completion: 80 Hours (20 Hrs. per Subrecipient) x $75 = $6,000 • Financial monitoring of up to three (3) Workforce hmovation and Opportunity Act sub - recipients providing youth services. Estimated hours for completion: 60 Hours (20 Hrs. per Subrecipient) x $75 = $4,500 • Project monitoring of one (1) Community Development Block Grant capital improvement project and technical support to enhance project documents and reporting documents for compliance with all applicable regulations. Estimated hours for completion: 20 Hours x $75 = $1,500 NOTE: Depending on the condition of the Subrecipient Agency files, it is possible that the monitoring of these programs can take substantially less time than the amount indicated. The proposed estimated hours is a conservative estimate. Additional technical support to be billed at the Schedule of Hourly Billing Rates, not to exceed the agreement amount of $25,000. 25C -14 SCHEDULE O1' IJOURLY BILLING RATES MDG proposes to bill for the monitoring and technical support: services based on the scope of work and additional information as identified in our proposal on a time and material basis based on the following Rate Schedule. SCHEDULE OF HOURLY BILLING RATES Rates effective as of July 1, 2015 through June 30, 2016 STAFF PERSON HOURLY RATE President/Senior Vice President $105.00/1-Ir. Vice President $100.00 /Hr•. Manager $ 95.00 /Hr. Senior Associate $ 85.00 /Hr. Associate $ 75.00 /11r•. Senior Project Assistant $ 65.00 /Hr. Project Assistant $ 55.00 /Hr. Secretary $ 40.00 /Hr•. Note: If MDG staff is requested by the City to attend a meeting not considered a part of this Proposal or on a day in which a consultant is not scheduled to be on site, the City shall be billed for the time it takes to drive to and from the City and its corporate office. REIMBURSABLE ITEMS- - Project Supplies — at Cost Plus 10% Surcharge (If applicable) - Prints /Reproductions - at Cost plus 10% surcharge (If applicable) 25C -15 25C -16