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Home My WebLink About25E - AGMT - VIDEO SECURITY SYSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 5, 2016 TITLE: RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the amendment to the agreement with Siemens, Inc., to add additional cameras and amend the base amount to $1,487,314 plus a five percent contingency in the amount of $74,365 for a total agreement amount of $1,561,679, for the City's Video Security System Enhancements in the Historic Downtown District and Santa Ana Jail Facility, subject to non - substantive changes approved by the City Manager and City Attorney. Since 2008, the Police Department has been enhancing the safety and security of employees, residents, and visitors for Federal, State, Local, and private entities within the City by continually increasing a video security presence. On December 1, 2015, the City Council approved an agreement with Siemens, Inc. for video security system enhancements of the Historic Downtown District and Santa Ana Jail in the amount of $1,377,493, plus a 10% contingency ($137,750), for a total not to exceed $1,515,243. This amendment will: 1) add four additional cameras at the Jail Facility to the Scope of Services Agreement, 2) add the conversion of City Hall cameras to the Scope of Services Agreement, 3) amend the Scope of Services Agreement to include a compensation provision for Prevailing Wages, and 4) purchase a software enhancement for the overall system. The new costs associated with these amendments total $110,101 (see Table A). The base agreement amount will increase to $1,487,594 plus a five percent contingency of $74,379 for emergency and unanticipated work, for a total not to exceed $1,561,973. The agreement term is for the period of December 2, 2015 through November 30, 2016. 25E -1 Siemens, Inc. Agreement Amendment for Video Security System Enhancement April 5, 2016 Page 2 1 Four additional cameras at the Jail Facility $ 15,041 2 Conversion of City Hall cameras $ 19,060 3 Provision for Prevailing Wages $ 66,000 4 Software enhancement for the overall system $ 9,720 Total Cost for Amendments $109,821 The four additional cameras are needed to address security gaps that were not identified until after the original scope of work for the Santa Ana Jail Facility camera system was submitted and approved. The addition of four loading dock cameras will give Police Department and Jail Facility staff the capability to monitor all activity within the loading dock area, which will enhance the safety and security for both facilities. The loading dock is a critical entry point for police officers and correctional officers escorting arrestees into the Jail Facility. It is also the primary entry point for deliveries of food, cleaning supplies, and other consumables from various outside vendors, as well as a secondary entry point to the Police Department's Evidence Section. The cost for the four additional cameras will add $15,041 to the base contract amount. In an effort to enhance the safety of City Hall employees and visitors, the Facilities Manager has requested their internal camera system be converted to operate within the Santa Ana Police Departments city -wide network. The City desires to accomplish this by changing their existing video management software to the Milestone Video Management System, which is currently used or shared by multiple City departments. This conversion effort will allow for all City Hall camera feeds to be shared with and viewed by the Police Department for investigative and pro- active purposes. The conversion will also be a step towards establishing a completely standardized city -wide video security system involving public, private, and governmental partners. The conversion of the City Hall system will add $19,060 to the base contract amount. In addition, the original agreement should have included a provision that Siemens pay "Prevailing Wages" per California Labor Code (CLC). CLC Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ( "Prevailing Wage Laws ") require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. The inclusion of prevailing wages within this agreement will increase the base contract amount by an additional $66,000. Lastly, the City desires to purchase a software enhancement to our video management system. The enhancement will give the Police Department a new mobile capability that can be used in- house or shared on an as- needed basis with mutual aid partners during a larger incident. This purchase includes 25 licenses that will allow responders to access multiple video and data streams in a mobile environment on any mobile device, in real time and single interface. This capability significantly enhances real -time information sharing from within the field, from an 25E -2 Siemens, Inc. Agreement Amendment for Video Security System Enhancement April 5, 2016 Page 3 Emergency Operations Center, a Mobile Command Post or Patrol Vehicle. It will expand the ability to provide a Common Operating Picture to more partners during an incident while maintaining control over user access. Licenses will be able to be issued to outside Federal, County, or local law enforcement on a temporary basis, and then retrieved once the event has concluded. This purchase will add $9,720 to the base contract amount. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1 - Community Safety, Objective #1 (Modernize the Community Policing philosophy to improve customer service, crime prevention and traffic /pedestrian /bicycle safety), Strategy J (Partner with downtown business and merchant associations to enhance security measures and provide a safe environment [e.g. video surveillance, additional security and police efforts, etc]). FISCAL IMPACT The prevailing wage amendment for $66,000, the Jail Facility improvements for $15,041, and the software enhancement for $9,720 will be charged to the FY 2015 -2016 Criminal Activities Fund — DOJ Contract Services account (02614450 62300). Funds for the City Hall conversion are available in the FY 2015 -2016 Building Maintenance Contract Services account (no. 07310100 66200) in the amount of $19,060. Carlos ojas -- Chief of Police Santa Ana Police Department APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency Exhibit: 1. Siemens Agreement Amendment 25E -3 25E -4 FIRST AMENDMENT TO SANTA ANA VIDEO. SECURITY ENHANCEMENT PROGRAM AGREEMENT THIS FIRST AMENDMENT to the Santa Ana Video Security Enhancement Program Agreement is made and entered into on April 5, 2016, by and between SIEMENS INDUSTRY, INC., a Delaware corporation, ( "Siemens "), and the City of Santa Ana, a charter city and municipal corporation, ( "City "). RECITALS A. The parties entered into Agreement #A -2015 -277, dated December 1, 2015, (hereinafter "said Agreement') by which Siemens will be providing video security system design, enhancement, and installation, and maintenance of the downtown security system and the detention security system. B. Thereafter, it was realized that the Agreement was subject to payment of prevailing wages which was not accounted for in the original Agreement. However, the original agreement amount included a contingency and the contingency will more than cover the increase of the Agreement due to the fact that prevailing wages are required. Accordingly, the parties mutually agree to add a section to the Agreement specifying that the Agreement requires prevailing wage and revising the language of the Agreement to account for an additional $66,000 in the base contract amount (taken from the approved contingency) for prevailing wages. C. The parties would also like to add four (4) cameras to the detention security system at a cost of $15,041; add to the scope of services the conversion of the City Hall security system to the same software system as the detention center and down town security systems at a cost of $19,060; and add a system software enhancement at a cost of $9.720. WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of the Agreement as hereby amended, the Parties hereby agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended as follows: a) Exhibit A shall be amended to include the conversion of the City Hall security system cameras to the same software system as the detention center and down town security systems as outlined in the attached Exhibit A -1; b) Exhibit B shall be amended to add the purchase and installation four (4) additional cameras as part of the detention center security system as outlined in the attached Exhibit B -1; and c) To provide for a system software enhancement as outlined in the attached Exhibit D. 2. Section 2a, COMPENSATION, shall be amended to change the base cost of the Agreement from $1,377,493.00 to $1,487,314.00 and amending the contingency from 10% ($137,750) to 5% ($74,365). The total agreement amount shall increase slightly from $1,515,243 to $1,561,679.00. Section 2d, COMPENSATION, shall be added and state as follows: Siemens is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ( "Prevailing Wage Laws "), which require the payment of prevailing wage rates and the performance of other 25E -5 requirements on "public works" and "maintenance" projects. Since the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Siemens agrees to fully comply with such Prevailing Wage Laws. Siemens shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 4. Except as modified by this First Amendment, the terms and conditions of this Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Santa Ana Video Security Enhancement Program Agreement the date and year first above written. ATTEST: MARIA D..HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney 7 Laura Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: CARLOS ROJAS Chief of Police CITY OF SANTA ANA DAVID CAVAZOS City Manager SIEMENS INDUSTRY, INC. ERIC ACKERMAN Area Fire Safety & Security Manager 25E -6 EXHIBIT A -1 Conversion of City Hall Cameras 25E -7 SIEMENS March 29, 2016 City of Santa Ana 20 Civic Plaza Santa Ana, California 92701 Project Name: City Hall Security Enhancements Objectives: • Replace existing City Hall Operations DVR • Replace existing City Hall Cashiers Office DVR • Provide expansion capability, including IP and HD integration • 30 days video storage Michael Dletsch Enterprise Account Executive Southern California 1. Siemens to furnish and install a new Milestone Husky digital video recording appliances (2). 2. Siemens to program Husky for inclusion of 11 existing analog cameras, for City Hall Operations, but allow for expansion and /or replacement with HD cameras, in the future. a. Husky shall provide a minimum of 30 days storage for 11 analog cameras and up to 10 HD cameras (future cameras). 3. Siemens to program Husky for inclusion of 6 existing analog cameras, for City Hall Cashiers Office, but allow for expansion and /or replacement with HD cameras, in the future. a. Husky shall provide a minimum of 30 days storage for 6 analog cameras. 4. Husky Appliances shall be integrated with SAPD Milestone system for remote viewing of cameras in PD system, but autonomous recording and control by City Hall facility staff (Operations and Cashiers Office, autonomously) a. Siemens to provide and install interconnect licenses 5. Siemens to provide training for up to three City Hall personnel at the time of installation, for each system. One (1) Milestone Husky M30 8TB One (1) Milestone Husky M30 4TB Seventeen (17) Interconnect Licenses Lot Connectors, Misc. Materials SOW Page I 1 25E -8 SIEMENS Clarifications and Exclusions: Michael Dietsch Enterprise Account Executive Southern California • Engineering Drawings are excluded. Engineered drawings with camera locations may be provided for an additional $ 2,300.00. • Siemens excludes Monitor, mouse and keyboards. Siemens assumes City IT to provide suitable network connection and configuration details (IP address). • Siemens assumes all cameras are in good working order and terminate at the existing DVR. Siemens has not included any camera replacement or repair to existing system components. • Siemens excludes UPS from this proposal. • Siemens includes Prevailing Wage rates. • Siemens requires signed agreement or acceptable client Purchase Order, prior to all work commencement, including parts acquisition or project mobilization. • All equipment not itemized on detailed bill of materials will be at additional cost. Siemens has provided equipment based on submittals and drawings. Locations or devices not indicated on drawings will be at additional cost. City Hail Security Systems Enhancements ...... ............................... .....................$19,060.00 Respectfully: 1&1md, 6e4 16.64 29 2016 Michael Dietsch s Industry, Inc. 25E -9 SOW Page ( 2 EXHIBIT B -1 Detention Center Security System Purchase and Installation of Four Additional Cameras 25E -10 SIEMENS January 29, 2016 City of Santa Ana Santa Ana, California 92701 Project Name: SAPD Loading Dock Camera Additions Michael Oletsrh Enterprise Account Executive Southern California Objectives: • Provide additional video coverage to loading dock area at Santa Ana Police Department 1. Siemens to furnish and install a new Axis Q3505 outdoor HD cameras for installation at the loading dock. 2. Siemens to provide and install CAT6 cabling and include in expanded video security systems. 3. Siemens to provide any necessary conduits for the additional camera locations. 4. Siemens to provide design drawings for approval prior to installation. Detailed Bill of Materials• Pour (4) Axis Q3505 Four (4) Milestone Licenses Lot Cable, Connectors, Misc. Materials Lot Conduit (NTE 2001ft) • Siemens include Prevailing Wage rates. • Siemens requires signed agreement or acceptable client Purchase Order, prior to all work commencement, including parts acquisition or project mobilization. • All equipment not itemized on detailed bill of materials will be at additional cost. Siemens has provided equipment based on submittals and drawings. Locations or devices not indicated on drawings will be at additional cost. SAPD Loading Dock Camera Additions .............. ............................... .....................$15,041.00 Respectfully: &4ad oietsek, t7 as scy 29, 2096 Michael Dietsch SIEMENS Industry, Inc. 25E -11 SOW Page I 1 EXHIBIT D Software Enhancement 25E -12 — . Tax ID # 26- 3043481 ant Information 14,41 Opus Place Slamens Downers Grove, IL 60515 Mike Dietsch USA 10100 Willow Creek Rd. Phone: 030.303.9558 San Diego, CA. 92131 Fax: 630.839.0113 o p 3/2/16 2016 -0400 14310pee Piece pawners G.Ve. IL 60515 Tex Please centers me wit any questions etfi50.303.8550. _ Total $9 ]20.00 nankyou, Jim Areiropoules 'imtrukm ev.wm This quota is effective for 30 days Rom the date indicated above. 25E -13 25E -14