HomeMy WebLinkAbout22C - SPEC - VMWARE SUPPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 19, 2016
TITLE;
CONTRACT AWARD TO
KAMBRIAN CORPORATION
FOR VMWARE MAINTENANCE
SUPPORT
(SPEC. NO. 16 -047)
{STRATEGIC PLAN NO. 6, 1F}
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
_•wt• _%
❑ As Recommended
0 As Amended
❑ Ordinance on1 ®tReading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to Kambrian Corporation for the
purchase of a VMWare Maintenance Support Contract in an amount not to exceed $44,300,
subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Information Technology Department supports the data centers at City Hall and the Police
Department (SAPD). These data centers house the computer servers which host more than 50
departmental and enterprise computer applications such as the email system, Lawson financial
system, Highline payroll system, Santa Ana Property Information Network (SAPIN) system,
computer aided dispatch (CAD) system, and the jail management system, just to name a few.
These systems and services are critical to the operations of the City. In 2008, as part of a new
strategic plan, the Information Technology Department took advantage of virtualization
technology which enables one physical server to run multiple virtual computer servers. This is
accomplished by utilizing specialized software, through a company named VMWare, to simulate
physical computer devices. The use of virtualization technology is an innovative strategy, and a
best practice, that continues to reduce hardware costs, power consumption costs, and provide a
more flexible and reliable computer hosting environment.
Ongoing licensing and support, by an authorized VMWare reseller, is required in order to
continue using this software, as well as to maintain the stringent service levels required for the
data centers at City Hall and Police Department. Kambrian Corporation is a VMWare Value
Added Reseller (VAR) and is authorized resell VMWare licensing and support. Current and past
customers of Kambrian Corporation include the City of Los Angeles, the County of Los Angeles,
and Orange County Transportation Authority (OCTA). VMWare, through this software support
contract, will provide manufacturer software maintenance and support services, on -call technical
22C -1
Contract Award for VMware
Maintenance and Support
April 19, 2016
Page 2
support, 24 hours per day / seven days a week telephone support, and software upgrades at no
additional cost.
The notice inviting bids was advertised on March 16, 2016 and offers were solicited. A summary
of the bids and offers received is as follows:
128 Vendors were notified
15 Vendors downloaded the bid
0 Proposals received from a Santa Ana vendor
4 Proposals received
Bids were received and opened on March 28, 2016 (Exhibit 1). The bid received from Kambrian
Corporation is responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City
assets, Strategy 1F (perform periodic measurements to monitor and update each asset's
condition and ensure adequate funding for repair, and /or replacement costs in future budgets).
FISCAL IMPACT
Funds are available in the fiscal year 2015 -16 Finance Information Systems Strategic Plan
Maintenance and Support account (no. 10910147-62300) in the amount not to exceed $44,300.
APPROVED AS TO FUNDS AND ACCOUNTS:
'A-, � I 11M� ,
�,
Ja Ciulla Francisco Gutierrez C y
Ch fTechnology Innovations Officer Executive Director
Information technology Department Finance and Management Services Agency
EXHIBIT: 1. Bid Summary
22Ci -2
ABSTRACT OF BIDS
CONTRACT AWARD FOR VMWARE MAINTENANCE SUPPORT (16 -047)
Kambrian SHI International
VENDOR Corporation Corporation Compuwave Technologent
LOCATION West Covina, CA Somerset, NJ Ventura, CA
OFFER $44,262.76 $44,570.31
Exhibit 1
22C -3
$44,657.21
Irvine, CA
$45,229.08
22C -4