HomeMy WebLinkAboutSTANTEC CONSULTING SERVICES 2 - 20150_.w; City of Santa Ana
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�' AGREEMENT TERMINATION FORM
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amendments (if any) are no longer in effect. _9, q9
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UNTIL INSURANCE EXPIRES
CLERK OF COUNCIL
DATE: J-,/7 -/(a
PROFESSIONAL SERVICES AGREEMENT
CITY OF SANTA ANA
ON -CALL ENGINEERING SERVICES
A-2015-172
THIS AGREEMENT is made and entered into this 5th day of August 2015 by and
between Stantec Consulting Services, Inc. (hereinafter "Consultant") and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws
of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of:
On -Call Engineering Services to provide engineering services on an as -needed basis.
Engineering services may include, but are not limited to, civil engineering, electrical
engineering, traffic engineering, geotechnical, land/property surveying, structural,
architecture and landscaping design services and grant writing services. Prior to issuing a
Task Order, the City may request a detailed Scope of Work, for a specific project/task. If
requested, the consultant would provide a task proposal, budget and schedule for the Task
Order. From this the City may choose which consultant to assign the project/task to pursuant
to this Agreement.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
Knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the related field of expertise.
NOW THEREFORE, in consideration of the mutual and respective promises, and
subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. TERM
This Agreement shall commence on the date first written above for a two (2) year term
with the option for the City to grant up to two one-year renewal options exercisable by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
2. SCOPE OF WORK
Consultant agrees to perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Scope of Work - Exhibit A,
attached hereto and incorporated by reference. Additional Agreement provisions, if any, may be
contained in "Additional Provisions" attached hereto and incorporated into this Agreement as
Exhibit C.
3. SCHEDULE OF SERVICES
If a Task Order is issued, Consultant shall complete services and shall perform and
deliver them to the City as described and detailed in Exhibit A and per the Task Order provided.
The City may request that the Consultant provide a proposed scope of work, schedule and budget
for a particular project or work product within a Task Order. If the City approves the Task
Order, the City will issue a Notice to Proceed ("NTP") approved by the Executive Director of the
Public Works Agency or his/her designee ("Executive Director"). Consultant shall meet the
work deliverables within the Task Order, the schedule and budget unless otherwise adjusted by
the City. Such services shall be provided per written request of the Executive Director after the
City's issuance of the NTP.
4. COMPENSATION
City agrees to pay, and Consultant agrees to accept as total payment for its services for
City, the rates, fees, and charges identified in Exhibit B, "Compensation", attached hereto, and
incorporated by reference, in an amount not to exceed two hundred fifty thousand dollars
($250,000) over the entire life of the Agreement, including any renewal period(s). Exhibit B
includes completed Federal Exhibits 10-K and 10-H along with all Consultant and
subconsultant(s) rates and fees that comply with federal requirements. Exhibit D includes all
previously completed Federal certification forms as part of the Proposal submittal in response to
the Request for Proposals. These are attached hereto and incorporated herein as Attachment D-
1, D-2, D-3 and D-4.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer disks (CD)s, USB jump drives
or equivalent, which are prepared or caused to be prepared by Consultant under this Agreement
("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City
is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor
prepares under this Agreement. Consultant represents and warrants that Consultant has the legal
right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City
shall not be limited in any way in its use of the Documents and Data at any time, provided that
any such use not within the purposes intended by this Agreement shall be at City's sole risk.
6. PAYMENTS & INVOICES
a. Consultant shall submit a monthly invoice by the fifteenth of the month to the City
for the services rendered in the prior month.
b. All invoices for work performed under this Agreement shall be submitted in a format
approved by the City. Invoices shall include the following information at a
minimum:
i. Consultant's invoice number and City's agreement number
ii. Beginning and ending dates for services
iii. City Project and/or Task Order number andor name (if applicable)
iv. Work site address/location (if applicable)
V. Tasks or deliverables completed, and percentage (%) of total services
completed.
vi. Remaining Overall and Task Order budget available
City will, within 45 days of receiving such statement in a manner that meets the City's
requirements, review the statement and subsequently pay the approved charges thereon.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer -employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
8. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom
and damage to property, resulting from any act or occurrence arising out of
Consultant's operations in the performance of this Agreement, including, without
limitation, acts involving vehicles. The amounts of insurance shall be not less than
the following: single limit coverage applying to bodily and personal injury, including
death resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence, and $2,000,000, in the aggregate. Such insurance shall (a) name the
City, its officers, employees, agents, and representatives as additional insured(s); (b)
be primary and not contributory with respect to insurance or self-insurance programs
maintained by the City; and (c) contain standard separation of insured's provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section
3300 of the Labor Code, Contractor, if Contractor has any employees, is required to
be insured against liability for worker's compensation or to undertake self-insurance.
Prior to commencing the performance of the work under this Agreement, Contractor
agrees to obtain and maintain any employer's liability insurance with limits not less
than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim and $2,000,000 annual aggregate shall be
maintained.
The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in full force and effect
for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City Attorney.
iii. Certificates and policies shall state that the policies shall not be cancelled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City, except for 10 days' notice for non-
payment of premium.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the City.
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9. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall indemnify, defend and hold
harmless City, its officers, agents and employees (collectively, the "indemnified parties") from
and against any and all claims (including, without limitation, claims for bodily injury, death or
damage to property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a claim; collectively, "claims"), to any work performed or services provided under
this Agreement arising out of, relating to or pertaining to the negligence, recklessness or willful
misconduct of Consultant, its principals, officers, agents, employees, vendors, suppliers,
contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose
acts they may be liable for any or all of them. Notwithstanding the foregoing, nothing herein
shall be construed to require Consultant to indemnify the indemnified parties from any claim
arising from the sole negligence or willful misconduct of the indemnified parties. This indemnity
shall apply to all claims and liability regardless of whether any insurance policies are applicable.
The policy limits do not act as a limitation upon the amount of indemnification to be provided by
the Consultant.
10. LAWS AND REGULATIONS
Consultant shall keep itself fully informed of and in compliance with all local, state and
federal laws, rules and regulations in any manner affecting the performance of the Project or the
services and shall give all notices required by law. Consultant shall be liable for all violations of
such laws and regulations in connection with services. If the Consultant performs any work
]mowing it to be contrary to such laws, rules and regulations and without giving written notice to
the City, Consultant shall be solely responsible for all costs arising wherefrom. Consultant shall
defend, indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure to comply with such laws, rules or regulations.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
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reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement. (Also see Exhibit D.)
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the authorized representatives of the parties. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City.
Each party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product(s) shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
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16. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations. (Also see
Exhibit D.)
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. The parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Facsimile (714) 647-6956
With courtesy copy to: Executive Director of Public Works
City of Santa Ana
20 Civic Center Plaza (M-36)
P.O. Box 1988
Santa Ana, California 92702
Facsimile (714) 647-5635
To Consultant: Stantec Consulting Services, Inc.
Sherry Weinmeier, PE, LEED BD+C, ENV SP
Project Manager
38 Technology Drive, Suite 100
Irvine, CA 92618
Phone: (949) 923-6265
Facsimile: (949) 923-6121
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to
have been given twenty-four (24) hours after the time set forth on the transmission report issued
by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating
these time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Additional provisions, if any, are identified as Additional Provisions — Exhibit C,
attached hereto and incorporated herein by reference.
b. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Cleric of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
Lisa Storck
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
ive Director
Works Agency
CITY OF SANTA ANA
DAVID AV OS
City Manager
CONSULTANT:
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(Name) ROW ')I1 �
(Title) �s� 01/ 1104e__._--
EXHIBIT A
SCOPE OF WORK
CITY OF SANTA ANA
ON -CALL ENGINEERING SERVICES
I. GENERAL
The City of Santa Ana (City) solicited proposals from professional consulting firms (Consultant)
to provide engineering services on an as -needed basis. Engineering services may include civil
engineering, electrical engineering, traffic engineering, geotechnical, land/property surveying,
structural, architecture and landscaping design services and grant writing services. A detailed
Scope of Work will be outlined when/if a specific project or Task Order is assigned to the
consultant.
The work, in general, consists of general engineering design projects on arterial and local streets,
bike paths, and public parks, citywide. Funding sources for each project may vary ranging from
local, Measure M2, state and federal and each project/task order assignment shall comply with
the funding agency's requirements. The projects may include storm drain improvements;
sidewalks, bike paths, curb and gutter replacement; slurry seal of residential streets; repair and
overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies,
traffic signal modifications; landscaping and irrigation systems; park and recreational design,
grant application writing, and other related projects as required. On occasion, environmental and
planning support services may also be requested. The City may need consultant services for
survey, mapping and legal description preparation, construction management, staking and
inspection. Occasionally, the City may also need geotechnical, mechanical, electrical and/or
structural services.
The Consultant shall be able to assist the City through this contract to provide the necessary
services. The Consultant shall utilize in-house staff and/or sub -consultants to complete the
assignments to meet the City standards. For specialized work for which the prime consultant
shall require a sub -consultant, the prime consultant shall serve as an administrative liaison
between the City and the sub -consultant. The prime Consultant mark-up for sub -consultants
shall not exceed 10%.
U. PROPOSED SCOPE OF SERVICES
In general, the Consultant shall perform above noted engineering design services resulting in
contract documents (plans, specifications and cost estimates "PS&E") for various projects on an
as -needed basis. However, work tasks may include studies or a variety of engineering or other
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tasks. if requested by the City, the Consultant shall provide a Work Plan which includes a
detailed schedule of the assigned project prior to the issuance of Notice to Proceed of that
particular project and/or Task Order. Specific Task Orders with Notices to Proceed ("NTPs")
will be provided for project(s) at the discretion of the City. Work required per Task Order shall
comply with the Scope of Services and additional provisions in each Task Order and this
agreement. The Consultant shall also provide all field survey work required as appropriate and
shall have the necessary experience and required civil, traffic, electrical, structural, geotechnical,
surveying, landscape architect and architectural licenses for those in responsible -charge of the
work being completed.
The Consultant's services for PS&E engineering project preparation shall include, but not be
limited to, the following:
Research existing records of utility companies and agencies and coordinate the proposed
improvements with existing field conditions.
2. Provide all field survey and topographic work necessary to complete the design effort.
Design level survey and base mapping of the project site shall be prepared in US Customary
English units by a California licensed Land Surveyor in accordance with the City guidelines
and in Microstation V8i Computer Aided Design and Drafting (CADD) format. The
horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. All survey
field notes shall be on forms provided by the City, shall be neatly completed in pencil, and
shall become property of the City upon completion of the project. Informal field
investigations including marking of removal areas may be required for some of the sidewalk,
curb and gutter, and pavement replacement projects.
3. Complete the design of projects including plans, specifications, and engineer's construction
cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the
engineer's estimate prior to submitting to the City. Specifications shall be prepared in
Microsoft Word and an electronic copy of the final version shall be furnished to the City.
The City will provide the specification boiler plate to the Consultant.
4. If requested, all preliminary and bid sets of plans shall be plotted on bond or velum using the
Microstation V8i CADD program. All drawings shall be completed per the City of Santa
Ana CADD Standards. For interim submittals, the City may opt to receive only PDT
versions of the plans for reviewing purposes. If so, the Consultant team will provided plans
and/or specifications accordingly.
5. All original plan sheets, the title shect of the specifications, calculations, and reports shall be
signed and stamped by the Consultant's licensed professional engineer responsible/in-charge
of the project. These signed originals shall then become the property of the City.
b. If a part of the on -call project scope, the Consultant shall provide support services during the
bidding and construction phases of the project on an as needed basis, including, but not
limited to:
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A. The Consultant shall respond to bidder inquiries during the bidding process, including
preparation of any addenda. Following award of the construction contract, the Consultant
shall attend the pre -construction meeting.
B. The Consultant shall review and approve all submittals and shop plan drawings required
supporting the construction contract. The Consultant shall complete shop drawings
reviews within two (2) weeks of receipt. Contract Change Order reviews shall be
completed within two (2) working days of receipt.
C. The Consultant shall respond to written Requests for Information (RFI) to provide
clarification or resolve discrepancies in the contract documents. Responses shall be
completed within three (3) working days.
D. The Consultant shall provide periodic field reviews and bring to the attention of the City
of Santa Ana any defects or deficiencies in the work by the construction contractor which
the Consultant may observe. The Consultant shall have no authority to issue instruction
on behalf of the City of Santa Ana, or to deputize another to do so.
7. If included in the on -call project scope, upon completion of construction, the Consultant shall
prepare as-builts and submit them to the City. The Consultant shall incorporate all changes
to the plans electronically with all necessary revision notations. Once plans have been
updated, a signed set of as -built mylars shall be submitted to the City with an electronic copy
(in Microstation V8i CADD and pdf formats) of the final as -built drawings via CD or e-mail.
8. If included in the on -call project scope, the Consultant shall monitor the project progress,
maintain project files, and control the quality of the work performed by in-house staff and/or
sub -consultants. Incomplete (not meeting targeted completion) or poor quality work will not
be accepted. The Consultant shall revise the documents within a revised schedule set by the
City, which may require overtime. No additional compensation for regular or overtime hours
necessary to complete this work to the satisfaction of the City shall be approved by the City
for the required revisions. It is the responsibility of the Consultant to produce a professional -
level quality of work product.
9. If included in the on -call project scope, attend meetings with the City staff as required.
10. If included in the on -call project scope, the Consultant shall coordinate plan check, design
topics, permits and any other issues with the City, other Agencies, and all utility companies
as required. At the direction of the City, the Consultant shall be the liaison with affected
agencies.
11. If included in the on -call project scope, the Consultant shall be responsible for reviewing and
approving addenda and clarifications to plans and specifications.
III. GENERAL REQUIREMENTS
All work shall be performed in conformance with the latest City of Santa Ana policies,
procedures and standards, and applicable, regulatory, state and federal requirements.
2. Consultant shall carry out the instructions received from the City of Santa Ana and shall
cooperate with the City of Santa Ana and any other involved agencies.
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3. The Consultant shall have complete responsibility for the accuracy and completeness of all
documents and plans prepared and shall check all such materials accordingly. The plans will
be reviewed by the City of Santa Ana for conformity with the requirements of the
Agreement. Reviews by the City of Santa Ana do NOT include detailed review or checking
of design or the accuracy with which such designs are depicted in the documents and the
plans. The responsibility for accuracy and completeness of such items remains solely that of
Consultant.
4. The docurents and plans furnished under the Agreement shall be of a quality acceptable to
the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well
organized, technically and grammatically correct, checked, and dated and having the maker
and checker identified.
S, The Consultant shall have quality control procedures in effect during the entire time work is
being performed under the Agreement. The quality control procedures shall establish a
process which includes checking processes for PS&F preparation, an independent
constructability review, correcting and back checking procedures, and all job related
correspondence and memoranda dated and received by affected persons and then bound in
appropriate job files. The City of Santa Ana reserves the right to request proof of said
docurnentation.
6. The Consultant's work and all records shall be subject to inspections by representatives of
the City of Santa Ana and funding agency requirements or audits if requested.
Consultant certifies that it shall comply with the following regulations, as required by the
(funding agency):
a. Audit Records - With respect to all matters covered by this agreement all records
shall be made available for audit and inspection by the City, the grant agency
and/or their duly authorized representatives for a period of four (4) years from the
termination of this Agreement. For a period of three years after ,final delivery
hereunder or until all claims related to this Agreement are finally settled,
whichever is later, Consultant shall preserve and maintain all documents, papers
and records relevant to the services provided in accordance with this Agreement,
including the Attachments hereto. For the same time period, Consultant shall
make said documents, papers and records available to City and the agency from
which City received grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of
Consultant, upon request denting usual working hours.
b. Information - Consultant shall provide to City all records and information
requested by City for inclusion in quarterly reports and such other reports or
records as City may be required to provide to the agency from which City
received grant funds or other persons or agencies.
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c. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of
federal funds must comply with Section 504 of the Rehabilitation Act of 1973
(The Act). Therefore, the federal funds recipient pursuant to the requirements of
The Act hereby gives assurance that no otherwise qualified handicapped person
shall, solely by reason of handicap be excluded from the participation in, be
denied the benefits of or be subject to discrimination, including discrimination in
employment, in any program or activity that receives or benefits from federal
financial assistance. The Consultant agrees it will ensure that requirements of The
Act shall be included in the agreements with and be binding on all of its
contractors, subcontractors, assignees or successors.
d. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with
all requirements of the Americans with Disabilities Act of 1990 (ADA), as
applicable and the related guidelines that may be more recent.
e. Political Activity - None of the funds, materials, property, or services provided
directly or indirectly under this agreement shall be used for any partisan political
activity, or to further the election or defeat of any candidate for public office, or
otherwise in violation of the provisions of the "Hatch Act".
f. Civil Rights Compliance and Notification of Findings - Consultant, and all its
contractors (or sub -recipients) will comply, with the nondiscrimination
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title VI of
the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act
of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act
(ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non -Discrimination
Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice
regulations on disability discrimination, 28 CPR Part 35 and 39. In the event a
Federal or State court, Federal or State administrative agency, or the Consultant
makes a finding of discrimination after a due process hearing on the grounds of
race, color, religion, national origin, sex, or disability against a recipient of funds,
the Consultant will forward a copy of the findings to the City which will, in turn,
submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S.
Department of Justice.
g. Equal Employment Opportunity - Consultant, and all its contractors (or sub -
recipients) will comply, with all requirements of the Executive Order 11246 of
September 24, 1965, entitled "Equal Employment Opportunity," as amended by
Executive Order 11375 of October 13, 1967, and as supplemented in Department
of Labor regulations (41 CPR chapter 60), as applicable.
h. Anti -Kickback Act - Consultant, and all its contractors (or sub -recipients) will
comply, with all requirements of the Copeland "Anti -Kickback" Act (18 U.S.C.
874) as supplemented in Department of Labor regulations (29 CPR Part 3), as
applicable.
14
Davis -Bacon Act - Consultant, and all its contractors (or sub -recipients) will
comply, with all requirements of the Davis -Bacon Act (40 U.S.C. 276a to 276a-
7) as supplemented by Department of Labor regulations (29 CFR Part 5), as
applicable.
Contract Work and Safety Standards Act - Consultant, and all its contractors (or
sub -recipients) will comply, with all requirements of Sections 103 and 107 of the
Contract Work and Safety Standards Act (40 U.S.C. 327-330) as supplemented
by Department of Labor regulations (29 CFR Part 5), as applicable.
k. Clean Air Act - Consultant, and all its contractors (or sub -recipients) will
comply, with all applicable standards, orders or requirements issued under
Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean
Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental
Protection Agency regulations (40 CFR part 15), as applicable.
1. Energy Policy and Conservation Act - Consultant, and all its contractors (or sub -
recipients) will comply, with all requirements of the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871),(53 FR 8078, 8087, Mar. 11,
1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995), as applicable.
in. Patent - Consultant agrees that the funding agency shall have the authority to
seek patent rights for any process, product, invention or discovery developed and
paid for with funding through this Agreement.
n. Copyright - Consultant may copyright any books, publications or other
copyrightable materials developed in the course of or under this Agreement.
However, the federal awarding agency, State Administrative Agency (SAA) and
City reserve a royalty -free, non-exclusive, and irrevocable license to reproduce,
publish or otherwise use, and to authorize others to use, for federal government,
SAA and/or City purpose:
i. the copyright in any work developed through this Agreement; and
any rights of copyright to which the subcontractor purchases ownership
with support through this grant. The Federal goverrunent's, SAA's and
City's rights identified above must be conveyed to the publisher and the
language of the publisher's release form must ensure the preservation of
these rights.
IV. CITY RESPONSIBILITIES
The City will provide the following:
• All plan check coordination within the City
• Sample boiler plate specifications to be utilized
• Sample plans & City of Santa Ana's CADD Standards
• Electronic files for title sheets and sheet borders
15
EXHIBIT B
COMPENSATION
CITY OF SANTA ANA
ON -CALL ENGINEERING SERVICES
lJ
s
RATE SCHEDULE
SPECIALTY SERVICES
BILLING
LEVEL
HOURLY RATE
RANGE
Senior Principal, Transportation Planning & Traffic
Engineering
18
$272
Principal, Civil Engineering
17
232
Principal, Surve /Geomatics
16
202
Principal, Transportation Planning & Traffic
Engineering
16
$202
Transportation Specialist
16
202
Principal Scientist
15
$174
Project/Transportation Engineer III
15
174
Survey Manager
15
174
Senior Engineering Designer
14
166
Senior Project Manager
14
$166
Transportation Engineer
13-14
$157-$166
Landscape Architect
13
$157
Project/Transportation Engineer II
13
157
Project Surveyor/Field Supervisor
13
157
Senior Biologist
13
157
Senior Transportation Designer
13
$157
Transportation Designer/Planner
13
$157
Senior Engineer
12-14
$146-$166
Design Engineer/Technician III
12
$146
Project/Transportation Engineer 1
12
146
Senior Scientist
12
146
Senior Transportation Planner
12
145
Project Manager
11-16
136- 202
Desi n En ineer/Technician II
11
$136
Designer
11
$136
GIS Analyst
11
$136
Mapping Specialist
11
136
Design Engineer/Technician 1
10
127
Landscape Designer
10
$127
CADD Technician
9
$118
Engineering/Planning Assistant
9
$118
Project Coordinator
9
$118
Senior Project Coordinator
9
$118
Engineering Designer
7-12
$102-$146
Administrative/Clerical
6
$95
Engineer in Training, Civil
6
95
Intern
3
$71
2-Man Survey Crew
240
2-Man Survey Crew Overtime
$285
1-Man Survey Crew
$175
Costs for printing, deliveries, reproduction, mileage, and travel will be billed at cost plus 10%.
Overtime is charged at 1.5 times the base rate. Overtime is defined as time worked on the
project in excess of 8 hours per day and all time on Saturdays, Sundays, and holidays. Prevailing
wage will be determined on a project -specific basis.
}. Siantec Consulting Services Inc.
Sta ntee 38 Technology Drive Suite 100, Irvine CA 92618-5312
February 3, 2015
Attention: Monica M. Suter, PE, TE, PTOE
City of Santa Ana Public Works
20 Civic Center Plaza; Third Floor, Ross Annex
Santa Ana, CA 92701
Dear Ms. Suter,
Reference: Statement of Qualifications for RFQ No. 14-037; On -Call Engineering Services in the
City of Santa Ana
Maintaining quality services for your community within funding constraints requires an effective
approach. In the City of Santa Ana Public Works Department's (City) experience, an on -call
consultant is the best way to efficiently manage and implement your upcoming projects. With
an experienced and flexible team that can successfully support multiple civil engineering
projects simultaneously, your projects will be in good hands. Stantec Consulting Services Inc.'s
(Stantec) has designed a team specifically for you. We are proven and respected professionals
who are committed to quickly responding to your needs. Following are a few qualifications that
demonstrate how we are the best fit for your upcoming projects:
Toom and Client Compatibility —Our key team members have worked with you for more than 30
years and we have developed a professional and successful relationship. Drawing on this
experience, we will seamlessly merge with you to keep your projects a priority —moving forward
efficiently and on schedule. Our multidisciplinary team and subconsultant partners have worked
together for many years on numerous on -call, local, civil engineering projects —eliminating the
learning curve. Our subconsultants who are included in the Exhibits 10-K and 10-H and their fully
signed forms are attached:
• Diaz Yourman & Associates - DYA's rates comply with Federal rate requirements and the 10-
K and 10-H forms.
• PCR Services Corporation - PCR's rates do not comply with Federal rates and the 10-H and
10-K forms. They may explore the use of Federal Safe Harbor Rates.
The Right Experience —For more than 30 years, we have worked extensively within the City —
including recently completing the MacArthur Boulevard/Talbert Avenue Signal Synchronization
Program —and nearby communities, as exemplified in our project experience on page 3. Our
experience reflects the services you require —general engineering design expertise on arterial
and local streets, bikeways, and public parks.
As leaders and experts in our respective fields, we can proactively support countless engineering
scenarios to help maintain your project continuity. We are committed and responsive, as proven
on our current on -call agreements with the Cities of Anaheim, Downey, Newport Beach, Irvine,
Lake Forest, and La Habra; Orange County Transportation Authority (Transportation Planning,
Traffic Engineering, and Utility Coordination); and County of Orange Roads, Flood, and Parks
Divisions.
Design with cammunily in mina
M
February 3, 2015
Monica M. Suter, PE, TE, PTOE
Page 2of2
Reference: Statement of Qualifications for RFQ No. 14-037; On -Call Engineering Services in the City of
Santa Ana
Project Creativity, Attention to Defail, and Functional Practicality —We are committed to
designing innovative, implementable, and safe public infrastructure throughout the City. We
encourage you to contact our references provided in our proposal who can attest to our
accurate, thoughtful, and advantageous approach and implementation. Having managed
numerous roadway projects across North America and locally, our collaborative approach
allows us to identify and explore a wide variety of alternative design options and improvements.
We can provide full -services for any size project for this contract.
Reputation for Reliability and Well -Managed Projects —Locally based and just 12 miles from your
office, we will respond quickly to your requests. We bring the depth of experience that comes
with our national resources of more than 14,000 employees. We have developed a reputation
for providing the right resources and expertise of a national firm to local projects performed by
our more than 140 Irvine staff. Our references can also verify our responsiveness and
collaborative approach.
Cost Control —We carefully scope the necessary level of effort to successfully meet your goals,
utilizing our staffing so you pay only for the needed level of support, saving you money. We
believe that successful project delivery consists of not only completing the project on schedule,
but also keeping within the given budget. We will work efficiently to maintain your budget, just
as we have done on similar on -call contracts.
Our project manager, Sherry Weinmeier, PE, LEED BD+C, ENV SP, is authorized to bind our team
to all terms and conditions in your RFQ, as well as herein. Further, she is authorized to
contractually bind our team and is the main point of contact for the City. Her contact
information is provided below.
Regards,
STANTEC CONSULTING SERVICES INC.
e I"I� G� <
Sherry WeinmAr, PE, LEED BD+C, ENV SP
Project Manager
Phone: (949) 923-6265
Fax: (949) 923-6121
Sherry.Weinmeier@stantec.com
Jose de Jesus Mar Inez, PE
Principal -in -Charge
Phone: (949) 923-6966
Fax: (949) 923-6121
Jose.Martinez@stantec.com
stantec v:\2073\business_development\city--of-sonta_ana\2014 on_call\caltranscIty forms and rates\let_cover_sonta_and 2DI 50203.dccx
Design with community In mind
Local Assistance Procedures Manual EXHIBIT 10-K
Consultant Certification of Contract Costs and Financial Management System
EXHIBIT 10-K CONSULTANT CERTIFICATION OF CONTRACT COSTS AND FINANCIAL
MANAGEMENT SYSTEM
(Note: If requesting to utilize the Safe Harbor Indirect Cost Rate submit Attachment I of
DLA-OB 13-07 - Safe Harbor Indirect Cost Rate for Consultant Contracts found at
http:Uwww.dot.ca.gov/Itq/LocalPrograms/DLA_OBIDLA_OB.b na in lieu ofthisform.)
Certification of Final Indirect Costs:
Consultant Firm Name: Stantec Consultitla Services Inc
Indirect Cost Rate: 173.12% * for fiscal period 01101t2013—12;31t2013 (mm/ddfyyyy to
mm/ddlyyyy)
*Fiscal period covered for Indirect Cost Rate developed (not the contract period).
Local Government: City of Santa Ana
Contract Number:
Project Number:
1, the undersigned, certify that I have reviewed the proposal to establish final indirect cost rates for the fiscal
period as specified above and to the best of my knowledge and belief:
1. All costs included in this proposal to establish final Indirect Cost Rates are allowable in
accordance with the cost principles of the Federal Acquisition Regulations (FAR) of Title 48,
Code of Federal Regulations (CFR), Part 31.
2. This proposal does not include any costs which are expressly unallowable under the cost
principles of the .FAR of 48 CFR, Part 31.
All known material transactions or events that have occurred affecting the firm's ownership, organization, and
Indirect Cost Rates have been disclosed as of the date of proposal preparation noted above.
Certification of Financial Management System:
I, the undersigned,, certify to the best of my knowledge and belief that our Financial Management System meets
the standards for financial reporting, accounting records, internal and budget control as set forth in the FAR of
'title 49, CFR, Part 18.20 to the extent applicable to Consultant.
Certification of Dollar Amount for all A&E Contracts:
I, the undersigned, certify that the approximate dollar amount of all A&F. contracts awarded by Caltrans or a
California local agency to this firm within the last three (3) calendar years for all State DOT and Local Agencies
is $24.5M and the number of states in which the firm does business is 40.
Certification of Direct Costs:
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost
proposals) in this contract are reasonable, allowable and allocable to the contract in accordance with the cost
principles of the FAR of Title 48, CFR, Part 31. Allowable direct costs to a Government contract shall be:
Page I of 2
LPP 15-01 January 14, 2015
Local Assistance Procedures Manual
EXHIBIT 10-I{
Consultant Certification of Contract Costs and Financial Management System
1. Compliant with Generally Accepted Accounting Principles (GAAP) and standards promulgated
by the Cost Accounting Standards Board (when applicable).
2. Compliant with the terms of the contract and is incurred specifically for the contract.
3. Not prohibited by 23 CFR, Chapter 1, Part 172 — Administration of Engineering and Design
Related Service Contracts to the extent requirements are applicable to Consultant.
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be
retained in the project files.
Subconsultants (if applicable)
Proposed Contract Amount (or amount not to exceed if on -call contract): $ 0
Prime Consultants (if applicable)
Proposed Total Contract Amount (or amount not to exceed if on -call contract): $ 159,279
Prime, list all subconsultants and proposed subcontract dollar amounts (attach additional page if necessary)
Diaz Yourman & Associates $0
PCR Services Corporation $0
Consultant Certifying (Print Name and Title):
Name:
Title:
Consultant Certification Signature **:
Date of Certification (mm/dd/yyyy):
Consultant Contact Information:
Email: dean.nalumbogstanteo,com
Phone number: (949) 923-6020
**An individual executive or financial officer of the consultant's organization at a level no lower than a Vice
President or Chief Financial Officer, or equivalent, who has authority to represent the financial information
utilized to establish the Indirect Cost Rate proposal submitted in conjunction with the contract.
Note: Per 23 U.S.C. 112(b)(2)(B), Subconsultants must comply with the FAR Cost Principles contained in 48 CFR, Part 31,
23 CFR Part 172.3 Definitions state: Consultant means the individual or firm providing engineering and design related services as a party
to the contract. Therefore, subconsultants as parties of contract must complete a certification and send originals to A&I and keep copies
in Local Agency Project Files.
Distribution: 1) Original to Caltrans Audits and Investigations
2) Retained in Local Agency Project Files
Page 2 of 2
LPP 15-01 January 14, 2015
Local Assistance Procedures Manual
Exhibit 10-H Sample Cost Proposal (Example 42). P,y r or2
Specific Rate of Compensation (use for on -call or as -needed contracts]
(Construction Engineering and Inspection Contracts)
Note: Mark-ups are Not Allowed
Consultant or Subconsultant STANTEC CONSULTING SERVICES INC. Contract No. Date
Fringe Benefit% + Overhead% + General Administration% = Combined Indirect Cast Rate( ICR)%
1=0%if Included in OH)
64.13%+ 109.00% + 0% - ICR 173.13% -
SANTAANASAMPLE PROJECT FEE%= 10.00%
BILLING INFORMATION CALCULATION INFORMATION
Name/Job
Title/Classification°
Hourly
Billing Rates
Effective date of
hourly rate
Actual or Avg.
%or$
Hourly range -
Straight
OT(1.5x)
OT(2x)
From
To
hourly rate3
increase
forclassifiations only
Rock Miller Principal
284.85
284.85
284.85
1/1,12015
12/31/2015
94.81
Not Applicable
Engineer Traffic
$ 290.56
$
290.56
$ 290.56
1/1/2016
12/31/2016
$ 96.71
2%
Not Applicable
$ 296.36
$
296.36
$ 296.36
1/1/2017
12/31/2017
$ 98.64
2%
Not Applicable
Sherry Weinmeier Principal
$ 259.10
$
259.10
$ 259.10
1/1/2015
12/31/2015
$ 86.24
Not Applicable
Engineer -Civil
$ 264.27
$
264.27
$ 264.27
1/1/2016
12/31/2016
$ 87.96
2%
Not Applicable
$ 269.56
$
269.56
$ 269.56
1/1/2017
12/31/2017
$ 89.72
2%
Not Applicable
Jason Xu Senior Engineer-
$ 133.91
$
133.91
$ 133.91
1/1/2015
12/311201S
$ 44.57
Not Applicable
Taffic
$ 140.61
$
140.61
$ 140.61
1/1/2016
12/31/2016
$ 46.80
S%
Not Applicable
$ 147.64
$
147.64
$ 147.64
1/1/2017
12/31/2017
$ 49.14
5%
Not Applicable
Rob Steaffens raffic
$ 143.61
$
143.61
$ 143.61
1/1/2015
12/31/2015
$ 47.80
Not Applicable
Designer
$ 147.91
$
147.91
$ 147.91
1/1/2016
12/31/2016
$ 49.23
3%
Not Applicable
$ 152.35
$
152.35
$ 152.35
1/1/2017
12/31/2017
$ 50.71
3%
Not Applicable
Jonathon Delgado/
$ 71.48
$
107.21
$ 142.95
1/1/2015
12/31/2015
$ 23.79
Not Applicable
Assistant Engineer -Traffic
$ 75.05
$
112.58
$ 150.10
1/1/2016
12/31/2016
$ 24.98
5%
Not Applicable
$ 78.81
$
118.21
$ 157.61
1/1/2017
12/31/2017
$ 26.23
5%
Not Applicable
Susan Reid Senior Engineer
$ 134.24
$
134.24
$ 134.24
1/1/2015
12/31/2015
$ 44.68
Not Applicable
Civil
$ 140.94
$
140.94
$ 140.94
1/1/2016
12/31/2016
$ 46.91
5%
Not Applicable
$ 148.00
$
148.00
$ 148.00
1/1/2017
12/31/2017
$ 49.26
5%
Not Applicable
Ramesh Gupta/Senior
$ 156.86
$
156.86
$ 156.86
1/1/2015
12/31/2015
$ 52.21
Not Applicable
Engineer -Civil
$ 161.58
$
161.58
$ 161.58
1/1/2016
12/31/2016
$ 53.78
3%
Not Applicable
$ 166.42
$
166.42
$ 166.42
1/1/2017
12/31/2017
$ 55.39
3%
Not Applicable
Vijay Pampas Design
$ 125.07
$
125.07
$ 125.07
1/1/2015
12/31/2015
$ 41.63
Not Applicable
Engineer -Civil
$ 128.83
$
128.83
$ 128.83
1/1/2016
12/31/2016
$ 42.88
3%
Not Applicable
$ 132.71
$
132.71
$ 132.71
1/1/2017
12/31/2017
$ 44.17
3%
Not Applicable
Ada Cornejo Designer -CAD
$ 106.15
$
159.22
$ 212.29
1/1/2015
12/31/2015
$ 35.33
Not Applicable
Tech
$ 109.33
$
164.00
$ 218.66
1/1/2016
12/31/2016
$ 36.39
3%
Not Applicable
$ 112.61
$
168.91
$ 225.21
V112017
12/31/2017
$ 37.48
3%
Not Applicable
William Heinz Assistant
$ 66.10
$
99.15
$ 132.19
1/1/2015
12/31/2015
$ 22.00
Not Applicable
Engineer -Civil
$ 69.40
$
104.10
$ 138.80
1/1/2016
12/31/2016
$ 23.10
5%
Not Applicable
$ 72.89
$
109.33
$ 145.77
1/1/2017
12/31/2017
$ 24.26
5%
Not Applicable
Minh Le Base Mapping
$ 134.24
$
201.36
$ 268.48
1/1/2015
12/31/2015
$ 44.68
Not Applicable
Analyst
$ 140.94
$
211.41
$ 281.88
1/1/2016
12/31/2016
$ 46.91
5%
Not Applicable
$ 148.00
$
222.00
$ 296.00
1/1/2017
12/31/2017
$ 49.26
5%
Nat Applicable
$ 270.40
$
405.60
$ 540.80
1/1/2015
12/31/2015
$ 90.00
$43.00-$50.00 per each
Two Person Survey Crew*
$ 278.51
$
417.77
$ 557.02
V112016
12/31/2016
$ 92.70
3%
$44.30-$51.50 per each
$ 286.86
$
430.29
$ 573.73
1/1/2017
12/31120171
$ 95.48
3%
$45.63-$53.05 per each
1. Names and classifications of consultant (key staff) team members must be listed.
Provide separate sheets for prime and all subconsultant firms
2. Billing rate- actual hourly
rate *(1+ICR)*(1+Fee).
Agreed upon billing
rates are
not adjustable for
the term of contract
3. For named employees enter
the actual
hourly
rate. For classifications
only, enter the Average Hourly
Rate forthat classification
NOTES: Denote all employees
subject
to prevailing wage with an
asterisks(*;
For "Other
Direct Cost' listin, see
ae2 of this Exhibit
LPP 15-01
EXHIBIT 10-H
Sample Cost Proposal
Page 3 of S
January 14, 201S
Local Assistance Procedures Manual EXHIBIT 10-K
Consultant Certification of Contract Costs and Financial Management System
FxHIBiT I4-K CONSULTANT CERTIFICATION OF CONTRACT COSTS AND FINANCIAL
MANAGEMENT SYSTEM
(Note: If'requesting to atitize the Safe Harbor Indirect Cost Bate submdt Attachment 1 of
DLA-OB 13-07- Safe Harbor Indirect Cast Bate for Consultant Contracts found at
hitp://ovww.dot.erwgov/hq/LoeaiPrograms/DLA OB/DLA_,OB.htne in lieu of this forma.)
Certification of Final fixdirect Costs:
Consultant Firm Name: Diaz Yourman & Associates
Indirect Cost Rate: 21S,b8 *for fiscal period 1/0112013 to 12l311201.i (mmlddtyyyy to mmlddlyyyy)
*Fiscal period covered for Indirect Cost Rate developed (not the contract period).
Local Government; City of Santa Apt
Contract Number: RFPNo. 14-037____--_-ProjmtNumber:
1, the undersigned, certify that I have reviewed the proposal to establish final indirect cast rates for the fiscal
period as specified above and to the best of my knowledge and belief:
I. All costs included in this proposal to establish 'final Indirect Cost Rates are allowable in
accordance with the oast principles of the Federal Acquisition Regulations (FAR) of Title 48,
Code of Federal Regulations (CFR), Part 31.
2. This proposal does not include and costs which are expressly anallowable under the cost
principles of the FAR of 48 CFR, Part 31.
At known material transactions or events that have occurred affecting the firm's ownership, organization, and
Indirect Cost Rates have been disclosed as of the date of proposal preparation noted above.
Certification of Financial Management System:
1, the undersigned, certify to the best of my knowledge and belief that our Financial Management System meets
the standards for financial reporting, accounting records, internal and budget control as set forth in the FAR of
Title 49, CFR, Part 18,20 to the extent applicable to Consultant.
Certification of Dollar Amount for all A&E Contracts:
I, the undersigned, certify that the approximate dollar amount of all A&E contracts awarded by Caltrans or a
California local agency to this firm within the last three (3) calendar years for all State DOT and Local Agencies
is S 0 . and the number of states in which the firm does business is 3
Certification of Direct Costs:
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost
proposal(s) in this contract are reasonable, allowable and allocable to the contract in accordance with the cost
principles of the FAR of Title 48, CFR, Part 31. Allowable direct costs to a Government contract shall be:
Page I of 2
LPP 15-01 January 14, 2015
Local Assistance Procedures Manual EXHIBIT 10-K
Consultant Certification of Contract Costs and Financial Management System
1, Compliant with Generally Accepted Accounting Principles (GAAP) and standards promulgated
by the Cost Accounting Standards Board (when applicable).
2, Compliant with the terms of the contract and is incurred specifically for the contract.
3. Not prohibited by 23 CFR, Chapter 1, Part 172—Administration of Engineering and Design
Related Service Contracts to the extent requirements are applicable to Consultant.
All costs must be applied consistently and fairly to all contracts, All documentation of compliance must be
retained in the project files.
Subconsultants (if applicable)
Proposed Contract Amount (or amount not to exceed if on -call contract): $ TBD
Prime Consultants (if applicable)
Proposed Total Contract Amount (or amount not to exceed if on -call contract): $
Prime, list all subconsultants and proposed subcontract dollar amounts (attach additional page if necessary)
Consultant Certifying (Print Name and Title):
Name: __,_ Chrisl,,o hn er M. Diaz, PE, G
Title: Principal
Consultant Certification Signature
Date of Certification (mmtddlyyay): 0112912015 _
Consultant Contact Information:
Email: _ oluis(a d azvanrrpLan pom
Phone number: 714-245-2920
**An individual executive or financial officer of the consultant's organization at a level no lower than a Vice
President or Chief" Financial Officer, or equivalent, who has authority to represent the financial information
utilized to establish the Indirect Cost Rate proposal submitted in conjunction with the contract.
Note: Per 23 U.S.C. 112(b)(2)(B), Subconsultants must comply with the FAR Cost Principles contained in 48 CFA Part 31.
23 CFR Part 172.3 Definitions state: Consultant means the individual orfirm providing engineering and design related services as apart
to the eontract. Therefore, subconsultants as parties of a contract must complete a cert69cation and send originals to A&1 and keep copies
in Local Agency Project Files.
Distribution: 1) Original to Caltrans?.udits mid Investigations
2) Retained in Local Agency Project Riles
Page 2 of 2
LPP 15-01 January 14, 2015
EXHIBIT 10-H COST PROPOSAL
ON -CALL CONTRACT
Subconsultant: Diaz.Yourman &
Associates
Contract No. RFQ14 -037 Date:
1/2912015
Fringe Benefit% Overhead% G&A %
Combined %
NORMAL
incl. in OH
+ 215.613 + incl. In OH =
215,68%
OVERTIME
ind. in OH
+ 215.68% + Incl. in OH =
215.68%
FEE % = 10,00%
BILLING INFORMATION
cal (..1II ATinnl iN1FnPHATInN1
`
Nanie +
Company Classification
Project Classifibation
Hourly Billing Rate
Effective date of
hourly"rate,
Actual/
average
hourly rate
% or $ -
Increase `
-
Hourly Range for
Class .
Nofmal,
OT.
(1 S X)
OT,
2X
From
To
V.R. Nadeswaran
237.14
237.14
237.14
2/1/2015
12/31/2015
6829
N/A
Principal Engineer
Engineering QA/QC
Exempt
244.25
244.25
244.25
1/1/2016
12/31/2016
70,34
3.00%
N/A
256,48
256.48
256.48
1/1/2017
12/31/2017
73,86
5,00%
N/A
26929
269.29
269.29
1/l/2018
12/31/2018
77.55
5.00%
N/A
S. Niranjanan
179.11
179.11
179.11
2/1/2015
12/31/2015
51.58
N/A
Associate Engineer 1
Project Manager
Exempt
184,49
184.49
184.49
1/1/2016
12/31/2018
53.13
3.00%
N/A
193.73
193.73
193.73
1/l/2017
12/31/2017
55.79
5.00%
N/A
203.42
203.42
1 203.42
1/l/2018
12/31/2018
58.58
5.00%
N/A
193,54
193.54
193.54
2/l/2015
12/31/2015
55.74
54,27 to 57.2
Associate Engineer II
Engineering Analyses, Reporting
Exempt
199.38
199.36
199.36
1/1/2016
12/31/2016
57.41
3.00%
N/A
209,32
209.32
209.32
1/1/2017
12/31/2017
60.28
5.00%
N/A
219,77
219.77
219.77
1/1/2018
12/31/2018
63.29
5.00%
N/A
173.03
173.03
173.03
2/1/2015
12/31/2015
49.83
48,08 to 51.58
Associate Engineer 1
Engineering Analyses, Reporting
Exempt
178.21
178.21
178.21
1/1/2016
12/31/2016
51.32
3.00%
N/A
187.13
187.13
187.13
1/1/2017
12/31/2017
53.89
5.00%
N/A
196,47
196.47
196.47
1/1/2018
12/3V2018
56.58
5.00%
N/A
15025
150.25
150.25
2/l/2015
12/31/2015
43.27
N/A
Project Engineer ll
ISA
Exempt
154.77
154.77
1 154.77
1/l/2016
12/31/2016
44.57
3.00%
N/A
182,51
162.51
182.51
1/l/2017
12/31/2017
48.80
5.00%
N/A
170,64
170.64
170.64
1/l/2018
12/31/2018
49.14
5.00%
N/A
101.74
101.74
101.74
2/1/2015
12/31/2015
29.30
29.26 to 29.34
Staff Engineer ll
Data Review, Engineering Analyses
Exempt
104,80
104.80
104,80
1/1/2016
12/31/2016
30.18
3.00%
N/A
110.04
110.04
110,04
1/l/2017
12/31/2017
31.69
5,00%
N/A
115,53
115.53
115.53
1/l/2018
1213l/2018
33.27
5.00%
N/A
92.37
92.37
92.37
2/1/2015
12/31/2015
26.60
26.44 to 26.76
Staff Engineer)
Data Review, Engineering Analyses
Exempt
95.15
95.15
95.15
1/1/2016
12/31/2016
27.40
3,00%
N/A
99.90
99, 90
99.90
1/1/2017
12/31/2017
28.77
5.00%
N/A
104.90
104.90
1 104.90
1/1/2018
12/31/2018
30.21
5.00%
N/A
_
76.64
114.96
153.28
2/1/2015
12/31/2015
22.07
N/A
CADD
Non -Exempt
78.93
118.39
157,86
1/1/2016
12/31/2018
22.73
3.00%
N/A
82.89
124.33
165.78
1/1/2017
12/31/2017
23,87
5,00%
N/A
87.02
130.53
174,04
1/1/2018
12/31/2018
25,06
5.00%
N/A
116,88
175.33
233,77
2/1/2015
12/31/2015
33.86
N/A
Technical Editor/ Word Processor
120.39
180.59
240.78
1/1/2016
12/31/2018
34.67
3.00%
1 N/A
126.40
189.60
252.80
/22
122
32Non-Exempt
NA
1908
2
018
1
.
500%
N1322
1. Names and classifications of consultant (key staff) team members must be listed. Provide separate sheets for prime and all subconsultanls firms.
2. Billing rate = actual hourly rate- (1+ICR)* (I+Fee). Agreed upon billing rates are not adjustable for the term of contract.
3, For named employees enter the actual hourly rate. For classifications only, enter the average hourly rate for that classification.
Note:
Denote all employees subject to prevailing wage with an asterisk (*)
For "Other Direct Cost" listing, see page 2 of this Exhibit.
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January 29, 2015
Ms. Sherry Weinmeier, P.E., LEED AP, ENV SP
Principal
STANTEC
38 Technology Drive, Suite 100
Irvine, California 92618-5312
i
�lil lily Id�i
PCR
Re: USE OF SAFE HARBOR INDIRECT COST RATE FOR THE CITY OF
SANTA ANA ON -CALL ENGINEERING CONTRACT
Dear Ms. Weinmeier:
This letter serves as a follow-up to your request of a 10-K form to supplement our submittal
to serve as a subconsultant for the City of Santa Ana On -Call Engineering Contract. Our rates as
they are structured are not compliant with the Federal Acquisition Regulation (FAR). As such, we
have completed the Safe Harbor Indirect Cost Rate (SHR) paperwork (Attachment 1R and 2R) to
serve as the substitute for form 10-K and your request for our established Indirect Cost Rate. It is
our understanding that compliance under this trial measure should suffice for these circumstances.
Should you have any additional questions, please do not hesitate to contact me at
(310) 451-4488 or v.valderramagpernet.com.
Sincerely,
PCR SERVICES CORPORATION
Off
Vida Valderrama
Vice President / Chief Financial Officer
Attachments
201 Santa Monica Boulevard, Suite 500, Santa Monica, California 90401 INTERNET w .pcmet.com TEL 310.451.4488 Rnx 310.451,5279
Attachment 1R
SAFE HARBOR RATE
CONSULTANT CERTIFICATION OF ELIGIBILITY, AND CONTRACT COSTS AND FINANCIAL
MANAGEMENT SYSTEM
FOR FEDERAL -AID HIGHWAY PROJECTS
Consultant Firm Name: PCR Services Corporation
Local Agency (if applicable);
Contract # (if applicable):
Federal Project #:
Contract Total; $
For Subconsultants - estimated % of work to be performed: %
Safe Harbor Rate (Indirect Cost Rate): 110%
Certification of Eligibility:
I, the undersigned, certify that I am eligible to use the safe harbor indirect cost rate as I:
OR
1. Do not have relevant contract cost history to use as a base for developing a Federal
Acquisition Regulations (FAR) of Title 48, Code of Federal Regulations (CFR), Part 31
compliant indirect cost rate (ICR).
2. Do not have a previously accepted ICR by a cognizant agency, or with an
audited/accepted actual ICR, and do not have an existing contract with a provisional rate.
Certification of Contract Costs:
I, the undersigned, certify that I have reviewed the proposal for the above contract and to the best of my
knowledge and belie£:
1. All costs included in this proposal are allowable in accordance with the Safe Harbor Rate
requirements and cost principles of the FAR of 48 CFR Part 31.
2. This proposal does not include any costs which are expressly unallowable with the Safe Harbor
Rate requirements and cost principles of the FAR of 48 CFR Part 31.
3. All direct costs (direct labor/billing rates and other direct costs) included in this proposal are
reasonable, allowable, and allocable to the contract in accordance with the Safe Harbor Rate
requirements and cost principles of the FAR of 48 CFR ,Part 31.
All costs must be applied consistently and fairly to all contracts. All documentation of
compliance must be retained in the project files for 3 years after final voucher of federal
reimbursement.
Certification of Financial Management System:
I, the undersigned, certify that our financial management system in place for this contract and
moving forward meets the standards for the Safe Harbor Rate requirements and financial
reporting, accounting records, internal and budget control as set forth in the FAR of Title 49,
Attachment I
CFR, Part 18,20. These standards require consulting firms have an accounting system adequate
to aecuinulate, and track allowable, allc eable, and reasonable direct labor and other direct costs
by contract; segregate indirect costs, and remove unallowable costs,
/r
* Consultant Certification Signature:
Consultant Certifying (Prin*ttity of Santa Ana
Name: Vida Valderrama Title: CFO
Consultant Contact hlfonnation:
Email: v.valderrama@pernet.coln. Phone: 310.451.4488
]date of Certification: January 29,2015
*An executive or financial officer of the contractor's organization who has authority to represent the financial information
utilized to establish the proposal submitted in conjunction with the contract.
ALSO REQUIRED
Attach a copy of your completed:
Safe Harbor Rate Questionnaire for Evaluating Consultant's Financial
Management System
Distribution: 1) Original to Caltntns A&I
2) DPAC Contract Files or Local Agency Files
3) Department (Caltrane) Project Files (if applicable)
Attachment 2R OCTOBER 2013
Safe Harbor Rate
Questionnaire for Evaluating Consultant's Financial Management System
For Federal -Aid Highway Projects
Consultant Name: PCR Services CofgrgWii�ra 1 errama
Headquarter Address: 201 Santa Monica Blvd Suite 500 Santa Monica, CA 90401
Location of Accounting Records: Headquarter Address
Company contact for accounting system questions :
Name:
Vida Wderrama
Title:
CFO
Phone Number:
310.451,4488
Email Address:
v.valderrama�a7�crnet.com
Mailing Address:
same as above
Purpose:
'Phis questionnaire is a tool for the Department of Transportation (Caltrans) to evaluate the adequacy of the Consultant's
financial management system to accumulate and track direct labor and other direct costs by contract, segregate indirect costs,
and remove unallowable costs.
Instructions:
1. This questionnaire should be completed by personnel (e.g, accounting staff) with working knowledge of the
Consultant (Company)'s financial management system.
2. Answer all questions and provide an explanation and additional supporting documentation where requested.
3. For "No" responses, provide an explanation.
4. If additional space is required, please attach a separate sheet and refer to items being answered by number.
IMPORTANT!!!
FAILURE TO PROPERLY COMPLETE THIS DOCUMENT MAY RESDLT IN A DENIAL
ON THE USE OF THE SAFE HARBOR RATE AND INABILITY TO PARTICIPATE ON THIS AGREEMENT
Definition of terms:
Cost objective is an agreenvent/contract, function or organizational subdivision, or other work unit for which the costs
ofprocesses, products, jobs, or projects are accumulated and measured. An "intermediate cost objective" is a cost
objective used to accumulate costs that are subsequently allocated to one or more indirect costpools and/or final cost
objectives.
Direct cost is any cost that is identfed specifically with a particular cost objective. Direct costs are not limited to
items that are incorporated in the end products as material or labor. Costs identified specifically with a contract are
direct costs of that contract. All costs identified with other final cost objectives of the contractor are direct costs of those
objective. (Fedeml.Acquisition Regulations (FAR) 31.202)
Indirect or overhead cost is any cost that is not directly identf ed with a single final cost objective, but is identified
with two or more final cost objectives or with at least one intermediate cost objective. (PAR 31,203)
Indirect coat pools are groupings of incurred costs identified with tow or more cost objectives but not identified
specifically with anyfinal cost objectives. (FAR 31.001)
References: Title 49 Code of Federal Regulations (CFR) 18.20, Title 48 CFR 3I, Title 48 CFR subpart 9900,
and AASTITO Uniform Auditing & Accounting Guide (2012 Edition),
Attachment 2R OCTOBER 2013
1. What form of business entity is the Company?
-ri Sole Proprietorship ❑ Partnership x C Corporation ❑ S Corporation
❑ Other
2. What types of services does the Company provide? (e.g. consultant -Architectural and Engineering Design, etc.)
_. Environmental Consulting
3, Does the Company have prior government contracting experience?
If so, how many years of experience with government contracts?
4. What is the company's fiscal reporting period? (Start Date
x Yes ❑ No
40 years - municipal, local,. etc.
Has the company used the same fiscal reporting period for the past two years?
1-Jan
5. What kind of accounting software does the Company use?
❑ linernally-developed system x Commercial System: Name of vendor BST
n Hybrid system: Please explain
6. What basis of accounting does the Company use to prepare general purpose financial statements?
a Cash x Accrual ❑ Hybrid Please explain "Hybrid" ,_
31-Dec
x Yes ❑ No
If response above is not "Accrual", are year end accrual adjustments made for compliance with generally accepted
accounting principles? ❑ Yes
If yes, please provide a listing of the accrual adjustments made.
7. Does the general ledger contain separate direct and indirect accounts for the following?
a. Direct Labor costs (billable and separate non -billable accounts) x Yes ❑ No
b. Non -labor costs (billable and separate non -billable accounts) x Yes ❑ No
c. Unallowable costs x Yes ❑ No
®►m
Note: This will support that all direct costs are accounted for and traceable from the job cost ledger to the general ledger.
If responses are "Yes" to items "a" through "c", please provide a copy of the Company's chart of accounts and identify account
numbers/names (i.e. account series/grouping, categories) for the cost items listed below.
(see attached)
a. Direct Labor
60100, 60110, 60120
b. Other Direct Cost (ODC)
60200 - 60700
c. Indirect Labor
70100, 70110, 70130
d. Other Indirect Cost
70000 - 80000 Series
c. Unallowable Cost
89100
8. Do you have written policies on identification of direct and indirect costs (labor and non -labor)?
❑ Yes x Nc
If "Yes", please provide copies.
9. Does the Company have a systern in place to identify and remove from the indirect cost pools all unallowable costs,
in accordance with 49 CFR Part 18.20, 48 CFR Part 31 and applicable Cost Accounting Standards?
x No. Please explain. .,_ N/A _Please see attached letter ___
❑ Yes. If "yes", please provide written policies and procedures for identifying and removing unallowable costs from
the indirect cost pool, and answer a and b below:
a. How are appropriate personnel trained to distinguish between allowable and unallowable costs?
Attachment 211
b. When does the primary review for allowability occur at time the transaction is recorded or later?
OCTOBSER 2013
10, Are contracts/projects assigned a unique identification/project number in your accounting system? x Yes ❑ No
If "Yes", please provide a complete list of current active contracts/projects with their respective identification number.
See attached sample of project, identifiers. Due to contractual confidentiality we cannot provide
full list of 250+ active projects.
11. Do the Company's timesheets include reporting codes for both direct and indirect hours? x Yes it No
If "Yes", do all employees, including managers and principles, record direct and indirect hours on their timesheets?
x Yes ❑ No
If "No", then please explain the method used to segregate direct and indirect labor hours.
12. Does the Company record all hours worked by all employees, including managers and principals, regardless of whether the
employees are exempt from overtime pay or whether all direct labor hours are billed to specific contracts/projects?
❑ No. If "No", please explain.
x Yes. If "Yes", which of the following methods does the Company use to account for uncompensated overtime -the hours
worked without additional compensation in excess of an average of 40 hours per week by direct -charge employee who
are exempt from the Fair Labor Standards Act?
❑ Effective Rate Method. Please explain:
❑ Salary Variance Method, Please explain. (e.g., What was the total dollar amount of the salary/payroll variance for
the year?): $
x Other. Please explain: comp time offered on case by case basis
13. Is indirect and direct labor separated by contract/project/cost objectives on employee timesheets? x Yes ❑ No
If "Yes", please provide a copy of an approved timesheet that shows indirect and direct labor separated by contract/project/
cost objectives. See attached
14. How does the Company segregate work performed under a basic agreement/contract from work performed for contract
changes/modifications?
_ create separate budgets/phases within project structure for amendments/modifications
15. Besides labor, what other costs does the Company normally bill/invoice as direct contract/project costs?
transportation costs, mprographics/printing, postage/delivery fees, archival materials, specialty
photography/f1ABS photographs, research/museum tees, necessary field supplies
Does your response include a complete list of all items you intend to bill/invoice for? x Yes ❑ No
If "No", please provide a listing of all those O,DC items to be charged to the contract/project,
16, Is your financial management capable of accumulating mid summarizing costs including direct and indirect
(Including labor), unallowable, and ODCs by contraet/prcject?
x Yes ti No
If "Yes", please provide a sample report from a currently active contract/project showing the accumulation and
summarization of direct labor and ODCs by contract/project, if applicable.
See attached
17. Do you have the ability to accumulate and summarize all contract/prgject costs even if they can not be
billed directly? (i.c. non -reimbursable project costs) x Yes o No
Attachment 211 OCTOBER 2013
18. Describe the accounting treatment for direct costs not billable to clients. (Where/how are these costs recorded?)
non -billable phases within project structure
19. Does the Company reconcile the financial accounting system to the job -cost system?
x N/A (no job -cost ledger used)
i i No. Please explain.
❑ Yes. If "Yea", how often? (Check all that applies.) o Monthly ❑ Quarterly ❑ Semiannually ❑ Annually
20. As an attachment please describe (narrative or flow chart) your process for approving, recording, and invoicing
contract/project costs that meet applicable federal and State rules and regulations.
Distribute prebilling analysis (see attachment #16), Project Managers review/approve expended effort,
Finance invoices client based on Project Manager's approval
I: certify that to the best of my knowledge and belief the responses to this questionnaire are accurate.
Vida Valderrama
Print Nryme
CFO 29-Jan-15
Si7nac;rc Title Date Completed
PCR
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Account
------------------------------------------
Subsid.
All/Select Variable Fixed
Re-
CDC Tax
Post to
Proj. Rev. Bill / NC Fee Last
Record
Code & Name
Status Type Currency Type
Orgs. Mull. Mult.
Value
Grp. Amt.
Prot.
Class Type NOR -Bill Type Chg.Dt
User Name
Status
101
Cash
A A US C
S
N
N
N
7/11/2001
Paula Dobbins
A
10100
Checking - Wells Fargo
A A Us C
S
N
N
N
7/11/2001
Paula Dobbins
A
10101
Checking - First Republic
A A US C
S
N
N
N
4/9/2012
Melissa Dustin
A
102
Petty Cash
A A US
S
N
N
N
7/10/2001
Default
A
10201
Checking SM
A A US
S
N
N
N
7/10/2001
Default
A
10202
Lock Box SM
A A US
S
N
N
N
7/10/2001
Default
A
10203
Lock Box Irvine
A A US
S
N
N
N
7/10/2001
Default
A
10204
Lock Box Pasadena
A A US
A
N
N
N
7/6/2006
Paula Dobbins
A
11100
Accounts Receivable
A A US R
S
N
N
N
7/11/2001
Paula Dobbins
A
11110
Accounts Receivable Retainage
A A US R
S
N
N
N
7/11/2001
Paula Dobbins
A
11120
Misc. Receivables
A A US O
A
N
N
N
7/1112001
Paula Dobbins
A
11130
Allowance for Doubtful Accounts
A A US 0
A
N
N
N
12/4/2002
Paula Dobbins
A
11200
Unbilled Revenue
A A US W
S
N
N
N
4/8/2008
Mollie Davis
A
113
Prepaid
A A US
S
N
N
N
7/10/2001
Default
A
11301
Prepaid Expenses
A A US
S
N
N
N
7/10/2001
Default
A
11302
Prepaid Insurance
A A US
S
N
N
N
7/1012001
Default
A
11303
Prepaid Taxes
A A US
S
N
N
N
7/10/2001
Default
A
130
Computer Equipment (Net)
A A US
S
N
N
N
7/10/2001
Default
A
Generated: 1/29/2015 3:44:12PM Page: 1
PCR Services Corporation
Account Listing - (Summary)
=PCR
Grouped by : Report as of Date: 1/29/2015
Account
--------------------------------
Subsid.
All/Select Variable Fixed
Re-
CDC Tax
Post to
Proj. Rev. Bill/ NC Fee Last
Record
Code & Name
Status Type Currency Type
Org& Mutt. Mult.
Value
Grp. Acct.
Proj.
Claw Type Non -Bill Type Chg.Dt
User Name
Status
13010
Office Furniture, & Equipment
A A US
S
N
N
N
9/24/2008
Mollie Davis
A
13020
Sale of Computer Equipment
A A US
S
N
N
N
7/10/2001
Default
A
13100
Computer Software
A A US
S
N
N
N
7/10/2001
Default
A
13110
Accm Depr- Comptr & Software
A A US
A
N
N
N
7/11/2001
Paula Dobbins
A
132
Office Fumiture & Equipment (Net)
A A US
S
N
N
N
7/10/2001
Default
A
13210
Computer Equipment
A A US
S
N
N
N
9/2412008
Mollie Davis
A
13220
Accm Depr- Fum & Equip
A A US
S
N
N
N
7/10/2001
Default
A
133
Office Fixtures (Net)
A A US
S
N
N
N
7/10/2001
Default
A
13310
Office Fixtures
A A US
5
N
N
N
7/10/2001
Default
A
13320
Accm Depr - Office Fixtures
A A US
S
N
N
N
7/1012001
Default
A
134
Automobile (Net)
A A US
S
N
N
N
7/10/2001
Default
A
13410
Automobile
A A US
S
N
N
N
7/10/2001
Default
A
13420
Accm Depr -Automobile
A A US
S
N
N
N
7/1012001
Default
A
135
Leasehold Improvements (Net)
A A US
S
N
N
N
7/10/2001
Default
A
13510
Leasehold Improvements
A A US
S
N
N
N
7/10/2001
Default
A
13520
Accm Depr- Lease Improve
A A US
S
N
N
N
7/10/2001
Default
A
14000
Organization Costs
A A US
S
N
N
N
7/10/2001
Default
A
15100
Estimated Federal Taxes
A A US
S
N
N
N
7/10/2001
Default
A
Generated: 1/29/2015 3:44:12PM Page: 2
z� c x
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Ac aunt
Subsid.
AIUSelect Vadable Fixed
Re-
ODD Tax
Post to
Proj. Rev. Bill / NO Fee Last
Record
Gods & Name
Status Type Currency Type
Orgs. Mult. Mult
Value
Grp. Acct.
Proj.
Class Type Non -Bill Type Chg.Dt.
User Name
Status
15200
Estimated State Taxes
A A US
S
N
N
N
711MG01
Default
A
15300
Estimated Taxes. Other
A A US
S
N
N
N
7/10/2001
Default
A
16000
Deposit
A A US
S
N
N
N
7/10/2001
Default
A
16100
Security Deposit
A A US
A
N
N
N
7/10/2001
Default
A
20100
Accounts Payable
A L US P
S
N
N
N
7/11,2001
,Paula Dobbins
A
20120
Accrued Expenses
A L t)S
A
N
N
N
7/1012001
Default
A
20130
Misc. Payables
A L US
A
N
N
N
7/1112001
Paula Dobbins
A
2D2
Accrued Salary
A L US
S
N
N
N
7110P2001
Default
A
20200
Accrued Payroll Taxes
A L US
S
N
N
N
7/10/2001
Default
A
20210
Accrued 401(k) Plan
A L US
S
N
N
N
7/10/2001
Default
A
20215
Accrued 401(k) - Roth after tax
A L US
S
N
N
N
31412009
MoIlle Davis
A
20220
Accrued Salaries
A L US
S
N
N
N
7/10/2001
Default
A
20230
Accrued Vacation
A L US
A
N
N
N
7/10/2001
Default
A
22100
Client Retainers/Sub Lease Deposit
A L US
S
N
N
N
7111/2001
Paula Dobbins
A
230
Current oration of long-term debt
A L US
S
N
N
N
7110/2001
Default
A
23100
Term - Loan - Wells Fargo
A L US
S
N
N
N
7/10/2001
Default
A
23200
Equipment Loan - Wells Fargo
A L US
S
N
N
N
7/10/2001
Default
A
23300
Other Tenn Loans
A L US
S
N
N
N
711012001
Default
A
Generated: 1/29/2015 3:44:12PM Page: 3
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Amount
__________________________________________
Subsid.
All/Select Variable Fixed
Re-
ODC Tax
Post to
Proj. Rev. Bill / NO Fee Last
Record
Code & Name
Status Type Currency Type
Orgs. Mult. Mult.
Value
Grp. Acct.
Pmj.
Class Type Non -Bill Type Chg.Dt
User Name
Status
23400
Term Loan - First Republic Bank
A L US
S
N
N
N
4/25/2012
Melissa Dustin
A
24000
Current portion of Capital Leases
A L US
S
N
N
N
7/102001
Default
A
25000
Loan Payble - Share Holder
A L US
S
N
N
N
7/10/2001
Default
A
25100
Deferred Compensation - Shareholder
A L US
A
N
N
N
3/31/2014
Vida Valdemama
A
26000
Line of Credit- Wells Fargo
A L US
S
N
N
N
7/10/2001
Default
A
26100
Deferred Income Taxes - current
A L Us
A
N
N
N
7/11/2001
Paula Dobbins
A
26200
Line of Credit- First Republic Ban
A L US
S
N
N
N
4/25/2012
Melissa Dustin
A
270
Long - Term Liabilities
A L US
S
N
N
N
7/1012001
Default
A
27100
Term Loan - Wells Fargo
A L US
S
N
N
N
7/1012001
Default
A
27200
Equipment Loans - Wells Fargo
-
A L US
S
N
N
N
711012001
Default
A
27300
Other Term Loans
A L US
S
N
N
N
7/102001
Default
A
28000
Capitalized Leases
A L US
S
N
N
N
7/1012001
Default
A
30000
Common Stock
A L US
S
N
N
N
7/10/2001
Default
A
31000
Paid -in Capital
A L US
S
N
N
N
7/102001
Default
A
35100
Retained Earnings
A L US
S
N
N
N
7/1012001
Default
A
35101
2001 Retained Earnings
A L US
A
N
N
N
12/6/2002
Paula Dobbins
A
35102
2002 Retained Earnings
A L US
A
N
N
N
2/28/2003
Paula Dobbins
A
35103
2003 Retained Earnings
A L US
A
N
N
N
9/10/2004
Paula Dobbins
A
Generated: 1/29/2015 3:44:12PM Page: 4
PCR Services Corporation
Cp
PC:R
Account Listing - (Summary)
Grouped by : Report as of Date: 1/29/2015
Ac ount
Subsid.
All/Select Variable Fixed
Re-
CDC Tax
Post to
Proj. Rev. Bill NC Fee Last
Record
Code & Name
Status Type Currency Type
Orgs. Mult Mult_
Value
Grp. Acct,
Proj.
Class Type Non -Bill Type ChgDt.
User Name
Status
35104
2004 Retained Earnings
A L US
A
N
N
N
3/31/2005
Paula Dobbins
A
35105
2005 Retained Eamings
A L US
A
N
N
N
3/30/2006
Paula Dobbins
A
35106
2006 Retained Earnings
A L US
A
N
N
N
3/23/2007
Paula Dobbins
A
35107
2007 Retained Earnings
A L US
A
N
N
N
612012008
Mollie Davis
A
35108
2008 Retained Earnings
A L US
A
N
N
N
5/15/2009
Mollie Davis
A
35109
2009 Retained Earnings
A L US
A
N
N
N
9/29/2010
Mollie Davis
A
35110
2010 Retained Earnings
A L US
A
N
N
N
12121/2011
Vida Valderrama
A
35111
2011 Retained Earnings
A L US
A
N
N
N
513112012
Vida Valderrama
A
35112
2012 Retained Earnings
A L US
A
N
N
N
5f7/2013
Vida Valderrama
A
35113
2013 Retained Earnings
A L US
A
N
N
N
4/28/2014
Vida Valderrama
A
35200
Retained Earnings - Current Year
A L US
S
N
N
N
7/10/2001
Default
A
40100
Service Revenue
A R
A
N
N
N
1/21/2001
Paula Dobbins
A
40101
Expense Revenue
A R
A
N
N
N
12/12/2000
Default
A
40102
Subconsultant Revenue
A R
A
N
N
N
12/12/2000
Default
A
40103
Product Revenue
A R
A
N
N
N
1121/2001
Paula Dobbins
A
40200
Write Offs
A R
A
N
N
N
1/2112001
Paula Dobbins
A
40300
Interest Revenue
A R
A
N
N
N
1/2112001
Paula Dobbins
A
40400
Dividend Revenue
A R
A
N
N
N
- 1/21/2001
Paula Dobbins
A
Generated: 1/29/2015 3:44:12PM Page: 5
PCR
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Account
------------------------------------------
Subsid.
AII/Select
Variable
Fixed
Re-
ODC
Tax
Post to
Proj.
Rev.
Bill NC Fee
Last
Record
Cade & Name
Status Type Currency Type
Orgs.
Mult
Mult.
Value
Grp.
Acct.
Proj.
Class
Type
Non -Bill Type
Chg.Dt
User Name
Status
40500
Rental Revenue
A R
A
N
N
N
3/9/2011
Melissa Dustin
A
60100
Direct Labor - Technical
A B
A
N
0.00
N
N
N
Ot
N
12/12/2000
Default
A
60110
Direct Labor - Administrative
A B
A
N
0.00
N
N
N
01
N
12/12/2D00
Default
A
60120
Direct Labor- Contractors
A B
A
N
0.00
N
N
N
01
N
1/21/2001
Paula Dobbins
A
60199
Special Project Salary
A X
A
N
1.00
N
N
Y
D
02
B
11312005
Paula Dobbins
A
60200
Copying - Vendor
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60210
Copying - In House
A X
A
Y
0.00
N
ODC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60220
Copying - Color
A X
A
Y
0.00
N
ODC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60230
- Copying - Fax
A X
A
Y
0.00
N
ODC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60240
In house - CD
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
5/19/2010
Melissa Dustin
A
60300
Delivery
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60310
Federal Express
A X
A
Y
0.00-
N
ODC
N
Y
D
02
a
9/25/2013
Alma Torres
A
60400
Field Supplies & Expenses
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/212001
Paula Dobbins
A
60410
FiInVDevelop/Photo
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60420
Maps
A X
A
Y
0.00
N
ODC
N
Y
D
02
B
1121/20D1
Paula Dobbins
A
60430
Membership Fees (Dues)
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60435
Conference & Education
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
3/24/2009
Mollie Davis
A
60440
Mileage
A X
A
Y
0.00
N
ODC
N
Y
D
02
B
4/4/2012
Melissa Dustin
A
Generated: 1/29/2015 3:44:12PM Page: 6
P C R
PCR Services Corporation
Account Listing - (Summary)
Grouped by : Report as of Date: 1/29/2015
Account
------------------------------------------
Subsid.
All/Select
Variable
Fixed
Re-
CDC
Tax
Post to
Proj.
Rev.
Bill! NC Fee
Last
Record
Code & Name
Status Type Currency Type
Orgs.
MUIL
Mult.
Value
Grp.
Acct
Proj.
Class
Type
Non -Bill Type
Chg.Dt
User Name
Status
60441
Mileage - eExpense
A X
A
N
0.00
N
N
Y
D
02
B
4/4/2012
Melissa Dustin
A
60450
Mileage - Off Road
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60460
Misc Reimbursable Expenses
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
112112001
Paula Dobbins
A
60470
Other Fees
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60480
Parking
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/2112001
Paula Dobbins
A
60490
Postage (billable to project)
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
4/27/2001
Janice Deane
A
60500
Publications/Reference Material
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
3/24/2009
Mollie Davis
A
60510
Rental Equipment/Equip Usage
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
11/12/2007
Mollie Davis
A
60520
Rental Can"Fruck
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/2112001
Paula Dobbins
A
60530
Research Data/Record Search
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
312412009
Mollie Davis
A
60535
Storage (off -site)
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
3/24/2009
Mollie Davis
A
60540
Subconsuitants
A X
A
Y
0.00
N
SUB
N
Y
D
03
B
1/21/2001
Paula Dobbins
A
606
Travel Expenses
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60610
Travel - Airfare
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
3/24/2009
Mollie Davis
A
60620
Travel -Lodging
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
3/24/2009
Mollie Davis
A
60630
Travel - Meals
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
3/24/2009
Mollie Davis
A
60700
Telephone Charges
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
60710
Toll Road Charges
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
1/21/2001
Paula Dobbins
A
Generated 1/29/2015 3:44:12PM Page: 7
PCR Services Corporation
PCR
D
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Account
__________________________________________
Subsid.
All/Select
Variable
Fixed
Re-
CDC
Tax
Post to
Proj.
Rev.
Bill / NC Fee
Last
Record
Code & Name
Status Type Currency Type
Orgs.
Mult.
Mult.
Value
Grp.
Acct
Proj.
Class
Type
Non -Bill Type
Chg.Dt
User Name
Status
60720
Taxi/Ferry/Metro Fees
A X
A
Y
0.00
N
CDC
N
Y
D
02
B
2/11/2010
Sushini Chard
A
70100
Indirect Labor - Technical
A B
A
N
0.00
N
N
N
01
N
12/12/2000
Default
A
70110
Indirect Labor - Administrative
A B
A
N
0.00
N
N
N
01
N
12/12/2000
Default
A
70115
Officer Salaries
A X
A
N
N
N
12/4/2002
Paula Dobbins
A
70120
Indirect Project Expense
A X
A
N
1.00
N
N
Y
1
02
N
12/12/2000
Default
A
70130
Indirect Labor - Contractor
A B
A
N
0.00
N
N
N
01
N
1/21/2001
Paula Dobbins
A
70135
Payroll - Bonus & Owner's Return
A X
A
N
N
N
2/5/2004
Paula Dobbins
A
70136
Vacation Expense
A X
A
N
N
N
2/28/2007
Mollie Davis
A
70140
Indirect Payroll Taxes
A B
A
N
0.00
N
N
N
01
N
1/21/2001
Paula Dobbins
A
70141
Manual Payroll Check
A X
S
N
N
N
7/12/2001
Default
A
70142
FSA- Healthcare
A X
A
N
N
N
10/16/2006
Paula Dobbins
A
70143
FSA - Dependant Care
A X
A
N
N
N
10/16/2006
Paula Dobbins
A
70199
Payroll Suspense Variance
A X
A
N
N
N
1/31/2005
Mollie Davis
A
70200
Accounting/CPA
A X
A
N
N
N
3/242009
Mollie Davis
A
70203
Consulting
A X
A
N
1.00
N
N
Y
1
02
N
3/24/2009
Mollie Davis
A
70205
Asset Disposal (Gain/Loss)
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
70210
Allowance
A X
A
N
N
N
1/2112001
Paula Dobbins
A
70211
Auto Allowance
A X
A
N
1.00
N
N
Y
1
02
N
8/8/2008
Mollie Davis
A
Generated : 1/29/2015 3:44:12PM Page: 8
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/2912015
Account
------------------------------------------
Subsid. All/Select Variable Fixed Re- ODC Tax Post to Prol. Rev. Bill/ NC Fee Last Record
Code & Name Status Type Currency Type Orgs. Mutt. Mull, Value Grp. Acct. Proj- Class Type Non -Bill Type Chg.Dt User Name Status
70212 Auto/Maint/Registration
A X A N N N 1121/2001 Paula Dobbins A
70213 Allowance -Other
A X A N N N 3/26/2002 Mollie Davis A
70214 Computer Allowance
A X A N N N 1/2112001 Paula Dobbins A
70220 Auto Lease
A X A N N N 1/21/2001 Paula Dobbins A
70225 Auto Personal Use Reimburse
A X A N N N 1/21/2001 Paula Dobbins A
70230 Bank Charges
A X A N N N 1/21/2001 Paula Dobbins A
70235 Business License
A X A N N N 1/21/2001 Paula Dobbins A
70240 IT Support/Consulting
A X A N N N 3/24/2009 Mollie Davis A
70245 Computer Software Purchase
A X - A N 1.00 N N Y 1 02 N 3/242009 Mollie Davis A
70250 Computer Hardware/Software Support
I X A N 1.00 N N Y 1 02 N 3/162009 Mollie Davis A
70255 Conference(Education (all Costs )
A X A N 1.00 N N Y 1 02 N 3/24/2009 Mollie Davis A
70260 Charitable Donations
A X A N N N 3/24/2009 Mollie Davis A
70261 Copying - OH
A X A N 1.00 N N Y 1 02 NI 4/22/2008 Mollie Davis A
70265 Delivery/Federal Express
A X A N 1,00 N N Y 1 02 N 4/22/2008 Mollie Davis A
70270 Depreciation/Amort Expense
A X A N N N 1/2112001 Paula Dobbins A
70275 Dues/Subscnptions/Memberships
A X A N 1.00 N N Y 1 02 N 4/22/2008 Mollie Davis A
703 Equipment Leases
A X A N N N 1/2112001 Paula Dobbins A
70310 Computer Leases
A X A N 1.00 N N Y 1 02 N 4/2212008 Mollie Davis A
Generated : 1/29/2015 3:44:12PM Page: 9
PCCR
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/2912015
Account
Subsid.
All/Select
Variable
Fixed
Re-
CDC Tax
Post to
Pro]. Rev.
Bill / NC Fee
Last
Record
Code & Name
Status. Type Currency Type
Orgs.
Mult
Mult.
Value
Grp. Amt.
Pmj.
Class Type
Non -Bill Type
Chg.Dt
User Name
Status
70311
Computer Software Leases
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
70320
Fax (only) Leases
A X
A
N
1.00
N
N
Y
1 02
N
3/24/2009
Mollie Davis
A
70330
Copier (copier combo) Leases
A X
A
N
1.00
N
N
Y
1 02
N
3/24/2009
Mollie Davis
A
70340
Voice Mail Leases
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
70350
Furniture Leases
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
70360
Printer (only) Leases
A X
A
N
1.00
N
N
Y
1 02
N
3/24/2009
Mollie Davis
A
704
Insurance
A X
A
N
N
N
1/212001
Paula Dobbins
A
70410
Professional Liability (Insurance)
A X
A
N
N
N
4/25/2001
Janice Deane
A
70415
Employment Practices Liability
A X
A
N
N
N
7/31/2001
Default
A
70420
Health Insurance (pre-tax)
A X
A
N
N
N
3/26/2012
Melissa Dustin
A
70421
Health insurance Luc medicare
A X
A
N
1.00
N
N
Y
1 02
N
10/10/2012
Melissa Dustin
A
70430
Health Insurance -AFLAC
A X
A
N
N
N
3/26/2012
Melissa Dustin
A
70435
Dental (insurance)
A X
A
N
N
N
3/262012
Melissa Dustin
A
70440
Vision (Insurance)
A X
A
N
N
N
326/2012
Melissa Dustin
A
70445
Cobra (Insurance)
A X
A
N
N
N
3/26/2012
Melissa Dustin
A
70446
COBRA subsidy
A X
A
N
N
N
11/3/2009
Mollie Davis
A
70450
Auto (Insurance)
A X
A
N
N
N
4/25/2001
Janice Deane
A
70455
ADP Total Source Fees
A X
A
N
N
N
927/2012
Melissa Dustin
A
Generated: 1/29/2015 3:44:12PM Page: 10
PCR
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Account
Subsid.
All/Select
Variable
Fixed
Re-
'ODC Tax
Post to
Proj. Rev.
Bill NC Fee
Last
Record
Code & Name
Status Type Currency Type
Orgs.
Mult.
Mult
Value
Grp. Acct.
Proj.
Class Type
Nan -Bill Type
Chg.DL
User Name
Status
70460
General Liability (Insurance)
A X
A
N
N
N
4/25/2001
Janice Deane
A
70470
Workmen's Comp (Insurance)
A X
A
N
N -
N
4/25/2001
Janice Deane -
A
70480
Life (Insurance)
A X
A
N
N
N
6/2312006
Paula Dobbins
A
70490
S/L Term Disability (Insurance)
A X
A
N
N
N
6/23/2006
Paula Dobbins
A
70500
Interest/Penalty Expense
A X
A
N
N
N
1/2112001
Paula Dobbins
A
70505
Legal Consulting
A X
A
N
1.00
N
N
Y
1 02
N
3/24/2009
Mollie Davis
A
70510
Maps/FiIMDevelop/Photo
A X
A
N
1.00
N
N
Y
1 02
N
324/2009
Mollie Davis
A
70520
Equipment
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
706
Maintenance & Repair
A X
A
N
N
N
11212001
Paula Dobbins
A
70610
Computer & Software (M&R&renewal)
A X
A
N
1.00
N
N
Y
1 02
N
6/2512009
Mollie Davis
A
70620
Copier (Maintenance & Repair)
A X
A
N
N
N
4/25/2001
Janice Deane
A
70630
Printer (Maintenance & Repair)
A X
A
N
N
N
4/25/2001
Janice Deane
A
70640
Phone/Voice Mail (Maint & Repair)
A X
A
N
N
N
412512001
Janice Deane
A
70650
General Equipment (Maim. & Repair)
A X
A
N
N
N
2/262009
Mollie Davis
A
70700
Mileage/Parking /Tolls- O/H
A X
A
N
1.00
N
N
Y
1 02
N
8/25/2008
Mollie Davis
A
70705
Misc General
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
70706
Misc Staff Events
A X
A
N
1.00
N
N
Y
I 02
N
4/222008
Mollie Davis
A
70710
Moving
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
Generated : 1/29/2015 3:44:12PM Page: 11
rcx
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Account
------------------------------------------
Subsid.
All/Select
Variable
Fixed
Re-
CDC Tax
Post to
Proj. Rev.
Bill/ NO Fee
Last
Record
Code & Name
Status Type Currency Type
Orgs.
Mult.
Mult.
Value
Grp. Amt.
Proj.
Class Type
Non -Bill Type
Chg.DL
User Name
Status
708
Parking
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
70810
Monthly Parking
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
70820
Citations
A X
A
N
1.00
N
N
Y
1 02
N
4/222003
Mollie Davis
A
70830
Validations
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
70900
Office Expense
A X
A
N
1.00
N
N
Y
1 02
N
4/222008
Mollie Davis
A
70910
Monthly Office Expenses
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
70920
Staff Working Meals
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
70925
Travel -airfare, lodging, meals OH
A X
A
N
1.00
N
N
Y
1 02
N
3/26/2012
Melissa Dustin
A
71000
Pension Plan Expense
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
71010
PCR 401k Matching
A X
A
N
N
N
9/11/2006
Mollie Davis
A
71100
Personnel Ads
A X
A
N
1.00
N
N
Y
1 02
N
4/222008
Mollie Davis
A
71105
Personnell Recruitment Expenses
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71106
Personnel - Temp Agencies
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71110
Plants & Plant Care
A X
A
N
N
N
121/2001
Paula Dobbins
A
71115
Postage (OH)
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71120
Printing - Letterhead/B Cards/Etc
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71125
Promotion & Entertainment
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71130
Publications/Reference/Books
A X
A
N
1.00
N
N
Y
1 02
N
3/24/22009
Mollie Davis
A
Generated: 1/29/2015 3:44:12PM Page: 12
CC R
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/2912015
Account
..........................................
Subsid.
All/Select
Variable
Fixed
Re-
CDC Tax
Post to
Proj. Rev.
Bill / NC Fee
Last
Record
Code & Name
Status Type Currency Type
Orgs.
Mult.
Mult.
Value
Grp. Acct.
Proj.
Class Type
Non -Bill Type
Chg.Dt
User Name
Status
712
Rent
A X
A
N
N
N
1/2112001
Paula Dobbins
A
71210
Santa Monica Rent
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
71220
Irvine Rent
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
71230
West to Rent
I X
A
N
N
N
3/16/2009
Mollie Davis
A
71240
Storage (Off Site)
A X
A
N
1.00
N
N
Y
1 02
N
8/18/2008
Mollie Davis
A
71250
San Diego Rent
I X
A
N
N
N
3/16/2009
Mollie Davis
A
71260
Pasadena Rent
A X
A
N
N
N
4/12/2006
Mollie Davis
A
713
Rental
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
71310
Furniture Rental
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71320
Equipment Rental
A X
A
N
1.00
N
N
Y
1 02
N
4/222008
Mollie Davis
A
71330
Computer Rental
A X
A
N
1 00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
714
Supplies
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
71410
Copier (Supplies)
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71420
Paper (Supplies)
A X
A
N
1.00
N
N
Y
1 02
N
4/222008
Mollie Davis
A
71430
Computer (Supplies)
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71440
Office (Supplies)
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71450
Printer (Supplies)
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
71460
Kitchen/Coffee (Supplies)
A X
A
N
1.00
N
N
Y
1 02
N
4/222008
Mollie Davis
A
Generated: 1/29/2015 3:44:12PM Page: 13
PCR
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Account
__________________________________________
Subsid.
AIUSelect
Variable
Fixed
Re-
ODC Tax
Post to
Proj. Rev.
Bill/ NC Fee
Last
Record
Code & Name
Status Type Currency Type
Orgs.
Mult.
Mult.
Value
Grp. Acct.
Proj.
Class Type
Non -Bill Type
Chg.DL
User Name
Status
71470
Field Supplies
A X
A
N
1.00
N
N
Y
1 02
N
312BI2012
Melissa Dustin
A
71500
Taxes & License Other
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
716
Telephone
A X
A
N
N
N
112112001
Paula Dobbins
A
71610
Telephone (Office Lines)
A X
A
N
1.00
N
N
Y
I 02
N
8/18/2008
Mollie Davis
A
71620
Telephone (Cellular)
A X
A
N
1.00
N
N
Y
1 02
N
4222008
Mollie Davis
A
71630
Intemet Acoess
A X
A
N
1.00
N -
N
Y
1 02
N
4/22/2008
Mollie Davis
A
80100
Client Gifts (BD)
_
A X
A
N
1.00
N
N
Y
I 02
N
4/222008
Mollie Davis
A
80110
Client Meals (BD)
A X
A
N
1.00
N
N
Y
I 02
N
4/2212008
Mollie Davis
A
80120
Event/Activity Sponsorship (BD)
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
80130
Mileage/Prkg/Auto RentaUrolls(BD)
A X
A
N
1,00
N
N
Y
1 02
N
8/25/2008
Mollie Davis
A
80140
Misc Business Development
A X
A
N
1.00
N
N
Y
I 02
N
4/22J2008
Mollie Davis
A
80150
Travel -Air, Lodging & Meals BD
A X
A
N
1.00
N
N
Y
I 02
N
3/24/2009
Mollie Davis
A
B0200
Advertising (BD)
A X
A
N
100
N
N
Y
1 02
N
4/2212008
Mollie Davis
A
80210
Conf Booth Space Expense (BD)
A X
A
N
1.00
N
N
Y
1 02
N
4/22/2008
Mollie Davis
A
80215
Copying (BD)
A X
A
N
1.00
N
N
Y
I 02
N
3/242009
Mollie Davis
A
80220
Design Costs (BD)
A X
A
N
1.00
N
N
Y
I 02
N
4/22/2008
Mollie Davis
A
80225
FiIMDevelop/Photo/Map BD
A X
A
N
1.00
N
N
Y
1 02
N
3/242009
Mollie Davis
A
80230
Postage/Mailing Expenses (BD)
A X
A
N
1.00
N
N
Y
I 02
N
3/24/2009
Mollie Davis
A
Generated: 1/29/2015 3:44:12PM Page: 14
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/29/2015
Account
------------------------------------------
Subsid.
AII/Select
Variable
Fixed
Re-
CDC Tax
Post to
Proj. Rev.
Bill/ NC Fee
Last
Record
Code & Name
Status Type Currency Type
Orgs.
Mult.
Mult
Value
Grp. Acct.
Proj.
Class Type
Non -Bill Type
Chg.Dt
User Name
Status
80235
Delivery/Fedex BD
A X
A
N
1.00
N
N
Y
1 02
N
3/24/2009
Mollie Davis
A
80240
Misc Marketing Expense
A X
A
N
1.00
N
N
Y
1 02
N
4/222008
Mollie Davis
A
80250
Promotional Literature (BD)
A X
A
N
1.00
N
N
Y
1 02
N
3/24/2009
Mollie Davis
A
80255
Field Supplies & Other (BD)
A X
A
N
1.00
N
N
Y
1 02
N
3/24/2009
Mollie Davis
A
B9010
GPS Recovery
A X
A
N
N
N
1/24/2001
Paula Dobbins
A
89011
Digital Camera Recovery
A X
A
N
N
N
1/24/2001
Paula Dobbins
A
89012
Air/Acoustical Monitoring Recovery
A X
A
N
N
N
11/12/2007
Mollie Davis
A
89013
Photo Copying Recovery
A X
A
N
N
N
1/24/2001
Paula Dobbins
A
89014
Mileage Recovery
A X
A
N
N
N.
124/2001
Paula Dobbins
A
89015
Office Expense Recovery
A X
A
N
N
N
1/24/2001
Paula Dobbins
A
89016
GIs Recovery
A X
A
N
N
N
9/28/2001
Mollie Davis
A
89017
Auto Allowance Recovery
A X
A
N
N
N
12/412001
Mollie Davis
A
89018
Toll Road Recovery
A X
A
N
N
N
121412001
Mollie Davis
I
89019
Water Quality Monitoring
A X
A
N
N
N
4/10/2003
Paula Dobbins
A
89020
Office Supplies recovery
A X
A
N
N
N
5/19/2010
Melissa Dustin
A
89021
Postage Recovery
A X
A
N
N
N
1/4/2012
Melissa Dustin
A
89100
unallowable expense
A X
A
N
N
N
3/26/2012
Melissa Dustin
A
90100
Federal Income Taxes
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
Generated: 1/29/2015 3:44:12PM Page: 15
PCR Services Corporation
Account Listing - (Summary)
0'1;1,
--{
PC'R
Grouped by: Report as of Date: 1/29/2015
Account
__________________________________________
Subsid.
All/Select Variable Fixed
Re-
CDC Tax
Post to Proj. Rev. Bill / NC Fee
Last
Record
Code & Name
Status Type Currency Type
Orgs. Mutt. Mull,
Value
Grp. AWL
Proj. Class Type Non -Bill Type
Chg.Dt
User Name
Status
90200
State Income Taxes
A X
A
N
N
N
1/21/2001
Paula Dobbins
A
90300
Extraordinary & Growth Expenses
A X
A
N
N
N
8122001
Default
A
91000
Corporate Allocations
A X
A
N
N
N
8/2/2001
Default
A
91100
Rent Allocation
A X
A
N
N
N
8/2/2001
Default
A
91101
Rent Allocation (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91110
Debt Allocation
A X
A
N
N
N
8/2/2001
Default
A
91111
Debt Allocation (2)
A X
A
N
N
N
5/32007
Mollie Davis
A
91120
Corporate Operations 50150
A X
A
N
N
N
8/2/2001
Default
A
91121
Corporate Operations (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91130
Corporate Operations - Pay
A X
A
N
N
N
8/22001
Default
A
91131
Corporate Operations-Pay(2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91140
Corporate Operations- Gross Rev
A X
A
N
N
N
82/2001
Default
A
91141
Corporate Operations -Gross Rev (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91150
Corporate Staff Expenses 50/50
A X
A
N
N
N
8/2/2001
Default
A
91151
Corporate Staff Expenses (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91160 _
Equipment Expenses 50/50
A X
A
N
N
N
8/2/2001
Default
A
91161
Equipment Expenses (2)
A X
A
N
N
N
5/32007
Mollie Davis
A
91170
Corporate Office Expenses 50/50
A X
A
N
N
N
8/2/2001
Default
A
Generated : 1/29/2015 3:44:12PM Page: 16
I!ljlt
PC:R
PCR Services Corporation
Account Listing - (Summary)
Grouped by: Report as of Date: 1/2912015
Account
__________________________________________
Subsid.
All/Select Vanable Fixed
Re-
ODC Tax
Post to
Proj. Rev. Bill NC Fee Last
Record
Code & Name
Status Type Currency Type
Orgs. Mult. Mult
Value
Grp. Acct.
Proj.
Class. Type Non -Bill Type Chg.Dt
User Name
Status
91171
Corporate Office Expenses (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91180
SM Office Admin 50150
A X
A
N
N
N
8/2/2001
Default
A
91181
SM Office Admin (2)
A X
A
N
N
N
5132007
Mollie Davis
A
91190
Iry Office Admin 50/50
A X
A
N
N
N
8/2/2001
Default
A
91191
Pasadena Office Admin
A X
A
N
N
N
9172006
Paula Dobbins
A
91192
Iry Office Admin (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91193
Pasadena Office Admin (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91194
Admin Allocations
A X
A
N
N
N
3/24/2009
Mollie Davis
A
91200
Business Develop/Marketing 50/50
A X
A
N
N
N
8/2/2001
Default
A
91201
Business Dev/Marketing (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91300
Extaordinary/Growth Expenses 50/50
A X
A
N
N
N
8/2/2001
Default
A
91301
Extraordinary/Growth Expenses (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91400
Support Allocations
A X
A
N
N
N
8/2/2001
Default
A
91401
Support Allocations (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
91445
Year End True Up Allocation
A X
A
N
N
N
2/2812010
Mollie Davis
A
91450
Year End Review Allocations
A X
A
N
N
N
5/15/2009
Mollie Davis
A
91500
Non Tech Bonus&Owner Return Alloca
A X
A
N
N
N
- 2/5/2004
Paula Dobbins
A
91501
Non Tech Bonus&Owner Return (2)
A X
A
N
N
N
5/3/2007
Mollie Davis
A
Generated 1/29/2015 3:44:12PM Page: 17
PCR Services Corporation
Account Listing - (Summary)
Grouped by:
I• it .
PCR
Report as of Date: 1/29/2015
Account
Subsid.
All/Select Variable Fined
Re- CDC Tax Post to Proj. Rev. Bill! . NC Fee
Last Record
Code & Name Status Type Currency Type
Orgs. Mult. Mult.
Value Grp. Amt Proj. Class Type Non -Bill Type
Chg.Dt User Name Status
99999 Dummy Amount -
A X
A
N N N
7/20/2001 Default A
Total Accounts = 307
Generated 1/29/2015 3:44:12PM Page: 18
PCR - Sample Project Codes
BST .. -
Project Name
CIBH005EA
9900 Wilshire Construction Monitor
ENVLO03AQ
Haynes Generation Project
ENVLO05AQ
Scattergood Generating Station
ENVLO06AQ
Burbank Power Plant Permitting
BCPT001 EA
843/845 Seward Street
FRKD001AQ
Mount Palomar Resort
CRBLO03AR
Isla Verde Residential Development
CSUF001AR
NAGPRA Inventory Correction
STNCO02AR
La Costa Chevron Erosion Site
Timesheet Summary
Page 1 of 1
Employee: O443HHC He Chung
Period End Date: 1115/2O15
Regular Time
PCR Services Corporation
Timesheet Summary
Date: 1/2912015
Time: 04:19 PM
Sun Mon Toe Wed Thu Fri Sat Sun Mon rue Wed Thu Total
114 115 116 1/7 118 110 1110 1111 1112 1113 1114 1116 Him
000 goo
Holidays HOLIDAY ^^^^
1
0523
55C""' "' "'
TCH
9.00
9,00
Air Quality Business AQBUSDEV ^^"
MEET
0523
55C""" ""
TCH
1,00 1.00
2.00
Development
LA mixed -use JYUC001EP A
01
0523
55C"'"` ""
TCH
9.00 9.00
Ism
development EIR
LTC- Rocketdyne Site BOGI001 EP K
02
0523
55C""'" "^
TCH
8.00 9.00 9.00 9.00 8,00 Boo
49,00
LTC-Rocketdyne S ite BOG 1001EP IAQC 01
-_ __.-
0523
55-C
-_- _�-_-.
TCH
____ -_-_ 3.00
3.00
regular Time Total
_^
-__-__ __.__ ___-.-
900 e.99 000 000 9.00 900 9.00 9.00 D00 000 0.00 9.00 900 9.00 900
-
B9,00
Tofal Hours For 7I75I2O15
_-._._..-.0
.00
9.00 8.00 0.00 0.00 9.00 9.00 9.00 9.00 0.00 0.00 0.00 9.00 9.00 9.00 9.00
0 9.00 _.._...__.00
89.00
DatelTime Employee Statue/Notes
12020157:27:25 AM 0278MAG Melissa Dustin Posted
1116120157'. 14:19 AM 0345HER Heidi Rous Approved
1/1520166',45:02 PM 0443HHC He Chung Signed
file:///C:/Users/V. Valderrama/AppData/Local/BSTEnterprise/TimeSheetReports/Proddbhtt... 1/29/2015
LN 1
Prebllling Analysis - Items through 12131/2014 PCR Ition
Project: FOCM001AR - Chino 84 Project Site Report Date 1/8/2015
Inv Group : C Biological Services Bill Cycle: 1 Invoice Rpt: INCPMTSKH
Client: FOCM Frontier Communities Project Manager: 0410BJM - Beth Jolie Martinez
Rate Sched : 2013 2013 Standard rates Bill Org: 0222 -- Irvine Archaeology/Paleo
Expense Group: ** 10% mark up
Total Budget $ 31,847.50
Phase: C --Biological Services
Task:- -- inactive
Task: 01 -- Conduct Literature Revie
Task: 02 -- Bio Srvy/Hbt AssessNeg
Task: 03 -- Burrowing Owl "Prp I
Task: 04 - Biological Resources As<
Task: 05 - Add. Burrowing Owl Srvy
Total Phase: C --Biological Services
Total Project:
BILLED TO DATE BUDGET WRITE OFF
Amount Hours Total Budget Remaining Used
$0.00
0.00
$0.00
$0.00
0.00 %
$0.00
$624.00
4.40
$625.00
$1.00
99.84 %
$0.00
$1,170.00
9.75
$1,175.00
$5.00
99.57 %
$0.00
$2,099.75
13.80
$3,345.00
$280.25
91.62 %
$0.00
$2,654.25
24.10
$2,660.00
$5.75
99.78 %
$0.00
$0.00
0.00
$3,500.00
$3,500.00
0.00 %
$0.00
$6,548.00
52.05
$11,305.00
$3,792.00
66.46%
$0.00
$6,548.00
52.05
11,305.00
$3,792.00
66.46%
$0.00
Prebilling Analysis - Items through 12/31/2014 PCR Services Corporation
Project:
FOCM001AR - Chino 84 Project Site
Report Date :
1/8/2015
Inv Group:
C Biological Services
Bill Cycle:
1 Invoice Rpt: INCPMTSKH
Client: -
FOCM Frontier Communities
Project Manager:
041OBJM - Beth Jolie Martinez
Rate Schad :
2013 2013 Standard rates
Bill Org:
0222 - Irvine Archaeology/Paleo
Expense Group :
** 10% mark up
Total Budget:
$ 31,847.50
Phase: C -- Biological Services
Task: 03 -- Burrowing Owl Srvy Prp
Ltr Rpt.
Rate Schedule Labor
OT
EVC
Transaction
Period End
Employee Name Ind
Code
Org
Date
Date
Associate Principal Bio
Beth Jolie Martinez
041OBJM
0210
12/5/2014
12/15/2014
coord
041OBJM
0210
12/11/2014
12/15/2014
coord
041OBJM
0210
12/15/2014
12/15/2014
coord
041OBJM
0210
12/17/2014
12/31/2014
coord on status and next
steps
041OBJM
0210
12/19/2014
12/31/2014
c000rd on augment
Biologist
Amy Lee 0433AL 0210 12/312014. 12/15/2014
coordination with Beth and Zeke regarding buow survey
looking through BRA to see what is needed
call to beth with ZC
Previous
Previous
Current
Current
Total
Rate
Hours
Amount
Hours
Amount
Amount
180.00
0.00
0.00
1.00
180.00
180.00
180.00
0.00
0.00
1.00
180.00
180.00
180.00
0.00
0.00
1.00
180.00
180.00
180.00
0.00
0.00
0.50
90.00
90.00
180.00
0.00
0.00
1.25
225.00
225.00
4.75
855.00
855.00
110.00
0.00
0.00
1.00
110.00
110.00
Total Rate Schedule Labor
Total Task : 03 -- Burrowing Owl Srvy Prp Ltr Rpt.
Total Phase: C -- Biological Services
965.00
965.00
Labor :
965.00
Expense
0.00
Labor : 965.00
Expense : 0.00
1/8/2015 1:35:56AM Page: 2
Prebllling Analysis - Items through 12/31/2014 PCR Services Corporation
Project:
FOCM001AR - Chino 84 Project Site
Report Date:
1/8/2015
Inv Group :
C Biological Services
Bill Cycle:
1 Invoice Rpt: INCPMTSKH
Client:
FOCM Frontier Communities
Project Manager:
0410BJM — Beth Jolie Martinez
Rate Schad :
2013 2013 Standard rates
Bill Org:
0222 — Irvine Archaeology/Paleo
Expense Group:
" 10 % mark up
Total Budget:
$ 31,847.50
Hours
Current
5.75
Previous
52.05
Total
57.80
- - - - - _ Billings
Current Previous
965.00 6,548.00
Total Project: FOCM001AR - Chino 84 Project Site
965.00
Available Billings ------------
-----------
EffortOn Hold ------------
---- -
- Effort Written Off --
--------
Labor
Expense
Hours
Labor Expense
Hours
Labor
Expense
965.00
0.00
0.00
0.00 0.00
0.00
0.00
0.00
6,548.00
0.00
0.00
0.00
0.00
7,513.00
0.00
0.00
0.00 0.00
0.00
0.00
0.00
--------------------------------
Accounts Receivable
----------------------------
Total
Revenue
WIP
AIR
Collected
7,513.00
7,513.00
965.00
0.00
6,548.00
Generated : 1/8/2015 1:35:56AM Page: 3
PCR Services Corporation Safe Harbor Hourly Rates
Rates
Hourly SALARY Rate
--unburdened--
Hourly Billing Rate
--burdened--
Technical Staff
Director
$
83.63
$
235
Associate Principal
$
67.99
$
191
Division Principal: Planner/Scientist/Engineer/Biologist/Archaeologist/Paleontologist/Historian
$
52.48
$
147
Senior Planner/Scientist/Engineer/Biologist/Archaeologist/Paleontologist/Historian
$
41.35
$
116
Engineer/Scientist/Planner
$
37.93
$
106
Associate Planner/Scientist/Engineer/Biologist/Archaeologist/Paleontologist/Historian
$
32.76
$
92
Assistant Planner/Scientist/Engineer/Biologist/Archaeologist/Paleontologist/Historian
$
21.59
$
61
Intern
$
15.00
$
42
Support Staff
Senior GIS Specialist
$
44.54
$
125
Graphics Specialist
$
36.59
$
103
Publications Specialist
$
36.54
$
102
PCR Services Corporation Safe Harbor Hourly Rates
Rates
Hourly SALARY Rate
--unburdened—
Hourly Billing Rate
--burdened--
Technical Staff
Director
$
83.63
$
235
Associate Principal
$
67.99
$
191
Division Principal: Planner/Scientist/Engineer/Biologist/Archaeologist/Paleontologist/Historian
$
52.48
$
147
Senior Planner/Scientist/Engineer/Biologist/Archaeologist/Paleontologist/Historian
$
41.35
$
116
Engineer/Scientist/Planner
$
37.93
$
106
Associate Planner/Scientist/Engineer/Biologist/Archaeologist/Paleontologist/Historian
$
32.76
$
92
Assistant Planner/Scientist/Engineer/Biologist/Archaeologist/Paleontologist/Historian
$
21.59
$
61
Intern
$
15.00
$
42
Support Staff
Senior GIS Specialist
$
44.54
$
125
Graphics Specialist
$
36.59
$
103
Publications Specialist
$
36.54
$
102
EXHIBIT C
ADDITIONAL PROVISIONS
CITY OF SANTA ANA
ON -CALL ENGINEERING SERVICES
The following documents in reference to the on -call engineering services hereunder are
hereby on file with the City of Santa Ana's Public Works Agency and are hereby
incorporated by reference:
• Request for Qualifications (RFQ) — RFQ No. 14-037
• Statement of Qualifications (SOQ) -- in response to RFQ No. 14-037
• Request for Proposal (RFP) — RFP No. 14-037
• Proposal --in response to RFP No. 14-037
EXHIBIT D
ATTACHMENTS D-1, D-2, D-3 & D-4
CITY OF SANTA ANA
ON -CALL ENGINEERING SERVICES
APPENDIX
ATTACHMENT D-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL ENGINEERING SERVICES
RFP NO.: 14•037
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares
that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company,
association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has
not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or
indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that
anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by
agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix
any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage
against the public body awarding the contract of anyone interested In the proposed contract; that all statements
contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid
price or any breakdown thereof, or the contents thereof, or divulged Information or data relative thereto, or paid,
and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to
any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature
portion thereof shall also constitute signature of this Non -collusion Affidavit, BIDDERS are cautioned that
making a false certification may subject the certifier to criminal prosecution.
Signed
State of
County c
Subscrlbed and sworn to (or affirmed) before me on this �CJ' day of 4011 , 204 by
'iOSC��tYIGZ-, proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me. ++�
L'All LIND. ABM. PHILLIIPS
EM Commission • 1932086
Notary Public - Cdlfornh
' ! m.O County
Comm. #f94 MIX 712915 -.
Notary Public Signature Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of Santa Ana RFP 14-037
Page 26
IS Stantec Clay of Santo Ana I Proposal for RPE No. 14-037:On-Call Engineering Services 34
APPENDIX
ATTACHMENT D-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL ENGINEERING SERVICES
RFP NO.: 14.037
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for Influencing or attempting to influence an officer or employee
of any federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any federal
contract, the making of any federal grant, the making of any federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence any officer or employee of any federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant loan, loan or
cooperative agreement, the undersigned shall complete and submit a "Disclosure of
Lobbying Activities
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into, Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and
that all such sub recipients shall certify and disclose accordingly.
Firm Name Stantec Consulting Services, Inc.
Signed and Printed Name:_ Jose Martinez, PE
Senior Principal
11/14/2014
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE
City of Santa Ana RFP 14-037
Page 27
5tantec City of Santa Ana i Proposal for RPQ No. 14-037. On -Call Engineering Services 35
APPENDIX
ATTACHMENT D-3: DEPARTMENT OF HOUSING & URBAN DEVELOPMENT
SECTION 3 CONTRACT CLAUSE
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL ENGINEERING SERVICES
RFP NO.: 14-037
DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD)
SECTION 3 CONTRACT CLAUSE
A. The work to be performed under this contract is subject to the requirements of Section 3 of the
Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u (Section 3). The
purpose of Section 3 is to ensure that employment and other economic opportunities generated
by HUD assistance or HUD -assisted projects covered by Section 3, shall, to the greatest extent
feasible, be directed to low- and very low-income persons, particularly persons who are
recipients of HUD assistance for housing.
B. The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which
Implement Section 3. As evidenced by their execution of this contract, the parties to this
contract certify that they are under no contractual or other impediment that would prevent them
from complying with the part 135 regulations.
C. The contractor agrees to send to each labor organization or representative of workers with
which the contractor has a collective bargaining agreement or other understanding, if any, a
notice advising the labor organization or workers' representative of the contractor's
commitments under this Section 3 clause, and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the Section 3 preference, shall set forth
minimum number and job titles subject to hire, availability of apprenticeship and training
positions, the qualifications for each; and the name and location of the person(s) taking
applications for each of the positions; and the anticipated date the work shall begin.
D. The contractor agrees to include the Section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as
provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding
that the subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will
not subcontract with any subcontractor where the contractor has notice or knowledge of that the
subcontractor has been found in violation of the regulations in 24 CFR Part 135.
E. The Contractor will certify that any vacant employment positions, including training positions,
that are filled (1) after the contractor is selected, but before the contract is executed, and (2)
with persons other than those to whom the regulations of 24 CFR Part 135 require employment
opportunities to be directed, were not filled to circumvent the contractor's obligations under 24
CFR Part 135.
Noncompliance with HUD's regulations in 24 CFR part 35 may result in sanctions, termination of
this contract for default, and debarment or suspension from future HUD assisted contracts.
City of Santa Ana RFP 14.037
Page 28
4 Stani Clty of Santa Ana I Proposal for RFQ No, 14037: On -Coll Engineering Services 36
G. With respect to work performed in connection with Section 3 covered Indian housing assistance,
Section (7) b of the Indian Self -Determination and Education Assistance Act (26 U.S.C. 460e)
also applies to the work to be performed under this contract. Section 7(b) requires that to the
greatest extent feasible (1) preference and opportunities for training and employment
subcontracts shall be given to Indiana, and (11) preference in the award of contracts and
subcontracts shall be given to Indian organizations and Indian -owned Economic Enterprises.
Parties to this contract that are subject to the provisions of Section 3 and Section 7 (b) agree to
comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with
Section 7(b).
For the purpose of training and employment the primary Section 3 covered project area Is the
area in closest proximity to the actual construction work site within the U.S. Census Tract In
which the project is located. It Is understood that priority for employment opportunity is to be
given to residents residing within the primary Section 3 area as defined.
A Section 3 area resident is any lower income Individual residing within the Section 3 area,
whose total family income does not exceed 80% of the median income of the metropolitan
statistical area In which the project is located (Orange County), A public housing resident is
defined by regulations as Section 3 resident, regardless of income.
The contractor and each subcontractor certifies that they will provide, to the greatest extent
feasible, opportunities for employment to lower income residents (local residents) and job
opportunities In connection with projects in their neighborhoods. For fiscal year 1996-97,
minimum goal for each project is 30%.
The Contractor/Sub-contractor/Service Provider by the signature affixed hereto declares under
penalty of perjury: Contractor/Sub-contractor/Service Provider has read Section 3 requirements
and accepts all Its requirements contained therein for all of his/her operations within the City of
Santa Ana.
Signature
Signature
Signature
Jose Martinez, PE, Senior Principal
Print Name and Title
Print Name and Title
Print Name and Title
11/14/2014
Date
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL,
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE
City of Santa Ana RFP 14-037
Page 29
4 Stantee City of Santa Ana I Proposal for RFf No. 14-037: On -Call Engineering Services 37
APPENDIX
ATTACHMENT D-4: CERTIFICATION OF NON-DISCRIMINATION BY
CONSULTANTS
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL ENGINEERING SERVICES
RFP NO.: 14.037
As suppliers of goods or services to the City of Santa Ana, the Firm listed below certifies that it
does not discriminate in its employment with regard to race, color, religion, sex, or national
origin; that it is in compliance with all federal, state and local directives and executive orders
regarding non-discrimination in employment and including, but not limited to, what is listed in
the Non -Discrimination Clause in Exhibit 10-V per:
http://www.dot.ca.gov/hq/LocalPrograms/lam/forms/chapterl 0/10v-2013-05-14.docx
and that it agrees to demonstrate positively and aggressively the principle of equal opportunity
in employment. The same shall apply and be included in all subconsultant agreements.
WE AGREE SPECIFICALLY:
To take affirmative steps to hire minority employees with the company.
2. To establish or observe employment policies within affirmative promotion opportunities
for minority persons at all job levels.
3. To communicate this policy to all persons concerned, including all company employees,
outside recruiting services, especially those servicing minority communities, and to the
minority communities at large.
FIRM Stantec Consulting Services, Inc.
TITLE OF PERSON
SIGNING Senior Principal
SIGNATURE
DATE 11/14/2014
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of Santa Ana RFP 14-037
Page 30
(� Stantoc City of Santa Ana I Proposal for PFQ No. t4-037, On -Call Engineering Services 38
CERTIFICATE OF LIABILITY INSURANCEREVISED
o 10/071201512015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed, If SUBROGATION IS WAIVED, subject to
the twins and conditions of the policy, certain policies may require an Endorsement. A statement on this certificate does not confer rights to the
cartftate holder In lieu of such andomwe ent s .
'RODUCER
AON REED STENHOUSE INC.
ADN RISK SERVICES CENTRAL, INC.
300.9002E-102A AVENUE
EDMONTON, AS TSJ OY2
�pA�CTANDREA OTTO
E No Pxn' 1.952-807.0679 i NoY 1-312-381-6608
'aEss NDREA.OTT09DAON.COMM
IN&URFRyfi)AFFORDING COVERAGE
HAIG*
INSURERA, ZURICH AMERICAN INSURANCE COMPANY
16536
_
NIS 0
STANTEC CONSULTING SERVICES INC.
38 TECHNOLOGY DRIVE, SUITE 100
IRVINE, CA 92618
_
INSURER s: SENTRY INSURANCE A MUTUAL COMPANY
24988
_
UR RC' ZURICH INSURANCE COMPANY -
INSURER D: SENTRY INSURANCE A MUTUAL COMPANY
24988
INSuRERE"
@16URER F:
COVERAGES CERTIFICATE NUMBER: 1791 REVISION NUMBER: 2
THIS 19 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED 10 THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
REDUCED BY PAID CLAIMS. _
AND CONDITIONS Of SUCH POLICIES, LIMITS SHOWN SHOWN MAY HAVE BEEpp
�yEXCLUSIONS
TR
V TYPE OF INSURANCE B(2
R
POLICY
P D E PN
M
LIMITS
A
GENERALUAMUTY X
XLGOMMERCIAL GENERAL LIABILITY
CLAad3.MADE X OCCUR
_NUMBER
GLO6416704
XCU COVER INCLUDED
06/01/15 06/01/16
EACH OCCURRENCE
m 2,000,000
RG IS zurran^a
a 300,000
MED EXP (Anyrne emvn
m 0000
�( CONTRACTUALMROSS LIABILITY_
PERSONAL a AOJ INJURY-
S 200000, 0
XOVWPS&CONTRACTORS
GENERALAGGREGATE
$ 4,000,000
GENT. AO(#2ECATE
UNIT APPLIES
PER
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POLICY
P p'P X
X
LOG
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LIABILITY
90.17043-08
05I01115 05/01118
a�.Ient)
m 1,000000
BODILY INJURY (Per oemaN
I S
X
ANY ALTO
AUTOS EO AUTPPrr0..pp3 FO
-
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$
HIRED AUTOS ASTOBWNED
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06/01/15 05t01116
EACH OCCURRENCE
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AGGREGATE
a 5,000,000
X
excess Lima
CLAIMS -MADE
EXCES9GENERAL,AUTOAND
EMPLOYERS LIABIUTY(FOU.OW
f.Qpp�17043-06
DE-01 X RETENTION $10 000
II
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WURKERSOOMPENSATION Me EMPLOYERS' LIABILITY YIN
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IESCRIPTON OF OPERATIONS/ LOCATION31 VEHICLES (AHaeh ACOftD 101, Additional 'RemeIRS 9vhedu10, If mare space IS requited)
RVINE, CA, STANTEC PROJECT # 2073, RE: ftFP - ON -CALL ENGINEERING SERVICES. CITY OF SANTA ANA, ITS OFFICERS,
EMPLOYEES, AGENTS, VOLUNTEERS, AND REPRESENTATIVES ARE INCLUDED AS ADDITIONAL INSUREDS BUT ONLY ARISING
OUT OF THE OPERATIONS OF THE NAMED INSURED, THE COVERAGE SHALL NOT BE CANCELLED OR NON RENEWED EXCEPT.
AFTER THIRTY (30) DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER AND ADDITIONAL INSUREDS. ENDORSEMENT # CG 20
10 07 04 IS ATTACHED.
CITY OF SANTA ANA
ATTN: PURCHASING DEPARTMENT
20 CIVIC CENTER PLAZA
SANTA ANA, CALIFORNIA 92701
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
4R� ' Dtf
(CORD 26 (201D/D5) The ACORD name and logo are registered marks ofACORD
c�ce,tcNa�wVtrS
Pals cot E tlf"+''e ✓P� b L1eA-
�J
POLICY NUMBER: GLO5415704 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED- OWNERS, LESSEES OR CONTRACTORS - SCIHEDULED PERSON
OR ORGANIZATION
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organhaticn(s): The City of Santa Ana, its officers, employees, agents, and representative are
named as additional Insured
Location(s) Of Covered Operations: AS PER WRITTEN CONTRACT
Information required to compleie this Schedule, If not shown above, will be shown In the Declarations
A. Section II - Who Is An Insured is amended to Include as an additional Insured the persons) or organizaticn(s) shown in the Schedule,
but orgy with respect to Ilabiiity for "bodily Injury", °properly damage" or "personal and advertising ;r4ury" reused, In whole or in part, by:
1. Your acts or omissions; or
2. The acts or ❑missions of those acting on your behalf;
In the performance of your ongoing operations for the additional Insured(s) at the location(s) designated above.
B. With respect to the insurance afforded to these additional Insureds, the following additional exclusions apply:
This Insurance does not apply to "bodily injury" or "properly damage" occurring after
1. All work, including materials, parts or equipment furnished in connection with such work, an the project (other than service,
maintenance or repairs) to be performed by or on behalf of the additional Insureds) at the location of the covered operations has been
completed; or
2. That portion of "your work" out of which the Injury or damage arises has been put to its Intended use by any person or organization
other then another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.
NAMED INSURED: Stantec Inc. CONSULTANT INSURED: Stantee Consulting Sewims, Inc.
Attached to and forming part of Policy of the Zurich American Insurance Company,
AON REED STENHOUSE INC., AON RISK SERVICES CENTRAL, INC., EDMONTON, ALBERTA
Braneh.fde
Serial #: 1791
A I Work: # CG 2010 07 04
It
2 s aa�1
CPfa 3 aF 19�
ADDITTIONAL. INSURED ENDORSEMENT
Insurance Company ZURICH AMERICAN INSURANCE COMPANY
This endorsement modifies such insurance as is afforded by the provisions of Policy
GLO5415704 relating to the following:
The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; it officers,
employees, agents and representative are named as additional insureds ("additional
insureds") with regard to liability and defense of suits arising from the operations and uses
performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on behalf of
the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds,
This insurance applies separately to each insured against whom claim is made or suit is
brought except with respect to the company's limits of liability. The inclusion of any person
or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect the additional insureds, this insurance shall not be cancelled, or materially
reduced In coverage or limits except after thirty (30) days written notice has been given to
the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, Is required to make this endorsement effective.)
Effective May 1, 2015
Policy #
1
Issued to Stantec Consulting Services Inc.
Name Insured
Countersigned by
this endorsement form as part of
in t4 0IF 4 ) "`�
(T
� E"� CERTIFICATE OF LIABILITY INSURANCE °1010e20 6
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMAMN ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORt2ED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder la an ADDITIONAL INSURED, the Pailcy(lea) must be endorsed. If SUBROGATION 18 WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
AON REED STENHOUSE INC, '" 0 LII.1-78D-423-9462 [ l�iP, NaE l-78D-423-9878,,.,
__.__.
500-10026-462A AVENUE ss TAMtJIEBESQ MAON GA
EDMONTONAB T6JOY2 IN6URER(e)AFFORDINOCOVERAGE NAIOe
.INOURERB'.
STANTEC CONSULTING SERVICES INC, LtN511RERc• ..� _.-----._ _. �...._
38 TECHNOLOGY DRIVE, SUITE 100 I wsu>tEq D:
IRVINE, CA 92618.5312 'IN648aR,t'.,CERTAIN UMPS AT LLOY08 OP LQNDON __ 37640
ANY
MAY
GENERAL LIABILITY
I
-II CCOMMERCK GENERAL LIABILRY
—
I OLAIM&MADE 17 OCCUR
OF ANY CONTRACT OR
LIMITS
,AGGREOIBEE LIMIT APPLIES PER'.
POLICY 7 78i
..._.
__.._.... _._.,..._......
a:wv uvaum _ a,
GENERAL gppRECATE _ 6
PRODUCTS-CO0.§PRTPAGG a
MBI D'91Np _�... _..
' e eno Doll
7M0611_E UA8ILITY
ANYAUTO
_
BODILY INJURY (Pat poraan) S
AUTOS AUT�S
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AGGREGATE S
�nn RETENTION B..
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d WAO OrIv
' IPTIONOF. PRRATION66elaw
JQC150fi66_
E.L. 016EASE-POLICY UPI I a
)FESSIONAL LIABILITY NIA
08I01/16
08/01/16 CLAIM& AGGREGATE LIMIT
'.UDING CON, RACTORS
$3,000,0W INCLUSIVE OF COSTS
IRVINE, CA. STANTEC PROJECT#2073. RE:RFP -ON-CALL ENGINEERING SERVICES.
THE COVERAGE SHALL NOT BE CANCELLED OR NON RENEWED EXCEPT AFTER THIRTY (30) DAYS WRITTEN NOTICE TO THE
CERTIFICATE HOLDER,
SHOULD ANY OF TNT ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
CITY OF SANTA ANA THE EXPIRATION DATE THEREOF, NOTICE WILL BE DEUVERED IN
ATTN:PURCHASING DEPARTMENT ACCORDANCPMTHTHEPOLICY PROVISIONS,
20 CIVIC CENTER PLAZA
SANTA ANA, CALIFORNIA 92701 AUTHORIZaD REPRESENTArwar
01988-2010 ACORO CORPORATION. All rights reserve
ACORD 25 (20`10166) The ACORO name and rogc are registered marks of ACORD
ACCORE11® CERTIFICATE OF LIABILITY INSURANCE
°0510112016 '
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement s .
PRODUCER Ji�ACAMNEACT ANDREA OTTO
AON REED STENHOUSE INC. I MEW Ext):1-952-807-0679 Net:1-312-381-6608
AON RISK SERVICES CENTRAL, INC. ADDRESS: ANDREA.OTTO(cD-AON.COM
900 - 10025 - 102A AVENUE INSURER(S) AFFORDING COVERAGE "Co
EDMONTON, AB T5J OY2 INSURER A: ZURICH AMERICAN INSURANCE COMPANY 16535
INSURED INSURER B: SENTRY INSURANCE A MUTUAL COMPANY 124988
STANTEC CONSULTING SERVICES INC, INSURER c_ZURICH INSURANCE COMPANY
38 TECHNOLOGY DRIVE, SUITE 100 INSURER D: SENTRY INSURANCE A MUTUAL COMPANY 24988
IRVINE, CA 92618 INSURER E:
INSURER F:
uuvtKwutJ t;tKITI-IUAIE NIJMBEK: /13 KEVI5I0N NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ggEXCLUSIONS
�LTR
TYPE OF INSURANCE _
INSR
D POLICY NUMBER
-_
P�L�CY EFF
tMN10UlY1YY1
p�L�CY EXP LIMITS
A
GENERAL LIABILITY
X
GL05415704
05/01/16
05/01/17 ', EACH OCCURRENCE
$ 2,000,000
X COMMERCIAL GENERAL LIABILITY
PREMjEs (Ee oc�curtoru o)
_
$ 300000
CLAIMS -MADE iXII OCCUR
XCU COVER INCLUDED
MEOEXP(An one person)
$ 10,000
X CONTRACTUAUCROSS LIABILITY
PERSONAL rR AOV INJURY
5 2 OOO OOO
_ ,---'-
OWNERS 8 CONTRACTORS
OWNER & CO---------
GENERAL AGGREGATE
-- -----
v
$ 4,000,000
$ 2.000.000___
G_ EN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS _COMPIOP AGG
�
POLICY I X I JECT X I LOC
_ _ _
5
B
AUTOMOBILE LIABILITY
90-17C143-OS
05/01/16
INGLE LIMIT
05/01/17 l a denq
5 1,000,000
X ANY AUTO
BODILY INJURY (Per person)
5
AFL S NEO 08FULED
HIRED AUTOS ATu�lOfEVNVED
BODILY INJURY (Per accident)
an
(er aP - scciRdTYAMAGE t�
5
S
S
I
C
X UMBRELLA LIAB X-1 OCCUR
8831307
05/01/16
05/01/17 , EACH OCCURRENCE
$ _ 5,000,000
X EXCESS LIAe l CLAIMS -MADE
EXCESS GENERAL, AUTO AND
AGGREGATE
5 5,000,000
OED X RETENTION 510,000
EMPLOYERS LIABILITY (FOLLOW
05/01/16
05/01/17 XT'OR ILLIMITS ER
$
D
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
90'17043'06
ANY PROPRIETOR/PARTNERIEXECUTIVE
EXCLUDED?
NIA
E.L EACH ACCIDENT
--
S 1,000,000
-
%FFICERIMEMBER
(MandatoryIn NNI
E.L. DISEASE - EA EMPLOYE
$ 1,000,000
If as, des aibe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
S 1,000,000
DESCRIPTION OF OPERATIONS i LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, t1 more space Is required)
IRVINE, CA. STANTEC PROJECT # 2073. RE: RFP - ON -CALL ENGINEERING SERVICES. CITY OF SANTA ANA, ITS OFFICERS,
EMPLOYEES, AGENTS, VOLUNTEERS, AND REPRESENTATIVES ARE INCLUDED AS ADDITIONAL INSUREDS BUT ONLY ARISING
OUT OF THE OPERATIONS OF THE NAMED INSURED. THE COVERAGE SHALL NOT BE CANCELLED OR NON RENEWED EXCEPT
AFTER THIRTY (30) DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER AND ADDI IONAL I SUREDS. ENDORSEMENT # CIS 20
10 07 04 IS ATTACHED.
(t SIC F WVED HY I11�1� k%F 1�E�7EA (arc, ��I -
E
l.._...:.... _...:: W/._.w
CITY OF SANTA ANA
ATTN: PURCHASING DEPARTMENT
20 CIVIC CENTER PLAZA
SANTA ANA, CALIFORNIA 92701
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
�°"` R 0*
reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: GLO5415704 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON
OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s): The City of Santa Ana, it's officers, employees, agents, and representative are
named as additional insured
Location(s) Of Covered Operations: AS PER WRITTEN CONTRACT
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule,
but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your behalf;
In the performance of your ongoing operations for the additional insured(s) at the location(s) designated above.
B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:
This insurance does not apply to "bodily injury" or "property damage" occurring after:
1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service,
maintenance or repairs) to be performed by or on behalf of the additional Insured(s) at the location of the covered operations has been
completed; or
2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization
other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.
NAMED INSURED: Stantec Inc. CONSULTANT INSURED: Stantec Consulting Services Inc.
Attached to and forming part of Policy of the Zurich American Insurance Company.
AON REED STENHOUSE INC., AON RISK SERVICES CENTRAL, INC., EDMONTON, ALBERTA
Branch.file A I Work # CG 20 10 07 04
Serial #: 723
YtVli VOI t tip ✓ L �kh`i@d t, Rat 6�F Ibl (!wt �¢ BI ")
ADDITIONAL INSURED ENDORSEMENT
Insurance Company
ZURICH AMERICAN INSURANCE COMPANY
This endorsement modifies such insurance as is afforded by the provisions of Policy
# - GL05415704 relating to the following:
The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; it officers,
employees, agents and representative are named as additional insureds ("additional
insureds") with regard to liability and defense of suits arising from the operations and uses
performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on behalf of
the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or suit is
brought except with respect to the company's limits of liability. The inclusion of any person
or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect the additional insureds, this insurance shall not be cancelled, or materially
reduced in coverage or limits except after thirty (30) days written notice has been given to
the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement effective.)
Effective May 1, 2016 this endorsement form as part of
Policv# GL05415704
Issuedto Stantec Consulting Services Inc.
Name Insured
Countersigned by
T,
EUNKA: HERED
pp
47t . ........
i/\ G
AC"R"' CERTIFICATE OF LIABILITY INSURANCE
IIII. ' 5/1/2018
DATE(MMIDD/YYYY)
4/29/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT; It the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement($).
PRODUCER LOCKTON COMPANIES
444 W. 47TH STREET, SUITE 900
KANSAS CITY MO 64112.1906
(816) 960-9000
NAME; CONTACT
,vD PHURR
Ext ; AX No ;
ASa`'�ss:
INSURER($) AFFORDING COVERAGE
NAIC aF
INSURER A : Zurich American Insurance Company
16535
INSURED STANTEC CONSULTING SERVICES INC.
1426517 8211 SOUTH 48TH STREET
PHOENIX AZ 85044
INS URERB: Travelers Property Casualty CoofAmeriea
25674
INSURER C : American Guarantee and Liab. Ins. Co.
26247
INSURER D:
INSURER E
INSURER F
COVERAGES CERTIFICATE NUMBER: 1466141S REVISION NUMRFR• vvvvvYV
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUER
VWD
POLICY NUMBER
POLICY EFF
POLICDY
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
X❑
Y
N
GL05415704
5/1/2017
5/1/2018
EACH OCCURRENCE
2000.000
DAMAGET R NTED
PREMISES Ea occurrence
300,000
X
MED EXP (Any one arson
25,000
CONTRACTUAL/CROSS
X
XCU COVERED
PERSONAL & ADV INJURY
$ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY JECT LOD
GENERAL AGGREGATE
$ 4 00O 000
PRODUCTS - COMP/OP AGG
$ 2,000,000
OTHER:
$
B
B
AUTOMOBILE
LIABILITY
ANY AUTO
AUTOSDONLY SCHEDULED
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY(Per
N
N
TC2J-CAP-8E086819
TJ-BAP-8E086820
5/1/2017
5/1/2017
5/1/2018
5/1/2018
Ea eBc deDISINGLE LIMIT
$ 1,000,000
X
BODILY INJURY (Per person)
$ XXXXXXX
BODILY INJURY (Per accident
$ }xx{x'X'
PROPERTY DAMAGE
accident)
$ XXXXXXX
$ XXXXXXX
C
X
UMBRELLA LIAB
X
OCCUR
N
N
AUC9194637
5/1/2017
5/1/2018
EACH OCCURRENCE
$ 5 O00 000
X
EXCESS LIAB
CLAIMS -MADE
AGGREGATE
$ 5,000,000
QED I X I RETENTION $10,000
$ XXXXXXX
B
B
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE YIN
OFFICERIMEMBER EXCLUDED' N�
(Mandatory In NH)and
If yes, describe under
DESCRIPTION OF OPERATIONS below
N / A
N
TC2J-UB-8E08592 (AOS)
TRJ-UB-8E08593 (MA WI)
EXCEPT] OH WA. WY
5/1/2017
5/1/2017
5/1/2018
5/1/2018
X PER ER
E.L. EACH ACCIDENT
$ 1000000
E.L. DISEASE - EA EMPLOYEE
$ t,000,000
E.L. DISEASE -POLICY LIMIT
1
1, 000
,� .00
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required)
IRVINE, CA. STANTEC PROJECT # 2073 CLIENT PROJECT # RFP 14-037B. RE: RFP - ON -CALL ENGINEERING SERVICES - PART B.
CITY OF SANTA ANA, ITS OFFICERS, ENIPLOYEES, AGENTS VOLUNTEERS, AND REPRESENTATIVES ARE INCLUDED AS ADDITIONAL
INSUREDS AS RESPECTS GENERAL LIABILITY, BUT ONLY ARISING OUT OF TI•IE OPERATIONS OF THE NAMED INSURED IF REQUIRED
BY WRITTEN CONTRACT. TI•IE COVERAGE SHALL NOT BE CANCELLED OR NON RENEWED EXCEPT AFTER THIRTY (30) SAYS TO THE
CERTIFICATE HOLDER.
REVIEWED BY. EUNICE HEREDIA (PG / OF �)
14663436
CITY OF SANTA ANA
20 CIVIC CENTER PLAZA PO BOX 1988 M-36
SANTA ANA CA 92702
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
ACORD 25 (20161031
CC) 10R-2t11F Ar c)Rr) ropp(IRATICIN All rinh{e ---A
The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: GU]5415704 COMMERCIAL GENERAL LIABILITY
NAMED INSURED: SEE ATTACHED CERTIFICATE CG2U10O413
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ |TCAREFULLY.
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
ANY PERSON ORORGANIZATION TDWHOM DRTDWHICH YOU ARE REQUIRED TOPROVIDE
ADDITIONAL INSURED STATUS IN A WRITTEN CONTRACT OR WRITTEN AGREEMENT, EXCEPT
WHERE SUCH CONTRACT ORAGREEMENT |SPROHIBITED BYLAW
Lomatiom(o)Qf Covered Operations:
ALL LOCATIONS COVERED UNDER THIS POLICY, FOR LIABILITIES ARISING OUT OF OUR NAMED
|NSURED'SACT|V|T|ES ONLY.
(Information required to complete this Schedule, if not shown above, will be shown in the Declarations.)
A.Section U~Who |eAnInsured is amended hoinclude uaenadditional insured the peraon(a)or
orgenize{ion(e)shown inthe Schedule, but only with respect bzliability for "bodily injury'.'
damoQo"or"peroomdandadwarUaingirju�"oauaed.inwh�eorinportbn "property
Y. Your acts cromissions; or
2. The acts cvomissions ofthose acting onyour behalf;
inperformance ofyour ongoing operations for the additional |nsurad(a)etthe |ooaUon(s\
designated above,
' '
nuwovac
1. The insurance afforded to such additional insured only applies to the extent permitted by law;
and
2. If coverage provided to the additional insured is required by a contract or agreement, the
insurance afforded to such additional insured will not be broader than that which you are required
bythe contract oragreement toprovide for such additional insured.
B. With respect to the insurance afforded to these additional insureds, the following additional exclusions
apply:
This insurance does not apply to "bodily injury" or "property damage" occurring after:
1. All work, including materials, parts orequipment furnished in connection with such work, on
the project (other than service, maintenance or repairs) to be performed by or on behalf of the
additional insured(s) at the location of the covered operations has been completed; or
2, That portion of "your work" out of which the injury or damage arises has been put to its
intended use by any person or organization other than another contractor or subcontractor
engaged in performing operations for a principal as part of the same project.
CG2OiDD413 Page I of 1
Attunbmuo(CoJe :D522U32
POLICY NUMBER: GL05415704 COMMERCIAL GENERAL LIABILITY
NAMED INSURED: SEE ATTACHED CERTIFICATE CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
ANY PERSON OR ORGANIZATION TO WHOM OR TO WHICH YOU ARE REQUIRED TO PROVIDE
ADDITIONAL INSURED STATUS IN A WRITTEN CONTRACT OR WRITTEN AGREEMENT, EXCEPT
WHERE SUCH CONTRACT OR AGREEMENT IS PROHIBITED BY LAW
Location And Description of Completed Operations:
ANY LOCATION OR PROJECT WHERE YOU ARE REQUIRED TO PROVIDE ADDITIONAL INSURED
STATUS IN A WRITTEN CONTRACT OR WRITTEN AGREEMENT EXCEPT WHEN SUCH CONTRACT
OR AGREEMENT IS PROHIBITED BY LAW
(information required to complete this Schedule, if not shown above, will be shown in the Declarations.)
A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property
damage" caused, in whole or in part, by "your work" at the location designated and described in the
Schedule of this endorsement performed for that additional insured and included in the "products -
completed operations hazard".
However:
1. The insurance afforded to such additional insured only applies to the extent permitted by law; and
2. If coverage provided to the additional insured is required by a contract or agreement, the insurance
afforded to such additional insured will not be broader than that which you are required by the contract or
agreement to provide for such additional insured.
B. With respect to the insurance afforded to these additional insureds, the following is added to
Section III - Limits Of Insurance:
If coverage provided to the additional insured is required by a contract or agreement, the most we will pay
on behalf of the additional insured is the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations.
Attaclunent Code: D522054
Certificate ID : 14663435
R._._V._ I._E.UED BY NICE Ii�LD......l_4._.. C__._0._1