HomeMy WebLinkAbout22B - SPEC - SOFTWARE SUPPORT• !! imp
CITY COUNCIL MEETING DATE:
MAY 17, 2016
TITLE:
CONTRACT AWARD TO GOLDEN STAR
TECHNOLOGY, INC. FOR HEWLETT
PACKARD AND ARUBA CARE
SOFTWARE SUPPORT
(SPEC. NO. 16 -060)
(STRATEGIC PLAN NO. 6,1)
(SURPLUS ALLOCATION FUNDING)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on ViReading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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FILE NUMBER
Authorize a one -time purchase and payment of purchase order to Golden Star Technology, Inc.
for the purchase of Hewlett Packard support contract renewal in the amount of$39,848.62•and for
the purchase of Aruba care software support in the amount of $19,685, for a total amount not to
exceed $59,585, subject to non - substantive changes approved by the City Manager and City
Attorney.
The portion of this project is funded through the Council approved Surplus Allocation Plan
dated October 20, 2015:
Department:
Project:
Category:
Total Funding:
Network, Data Centers and
$1,065,000
Technology
Servers /Software Communications
Technology
($19,685 for Aruba
Upgrade
software support)
The City's two data centers support the continuous City business operations on a 7 day, 24 hour,
365 year cycle. In order to provide this level of service, the Information Technology Department
maintains the computer infrastructure with manufacture supported maintenance contracts with
the same service level capacity. The Hewlett Packard servers and storage equipment within the
data centers require provision with access directly to the manufacturers' technical support
centers. This level of support allows the Manufacturer to interactively diagnose system troubles
and to provide fixes to localized problems, returning -to- service as soon as possible. In addition,
the support contract with Hewlett Packard includes access to bug fixes, patches, and upgrades.
These are essential for preserving the fitness and considerable investment in the hardware.
22B -1
Contract Award for HP and Aruba Support Contract Renewal
May 17, 2016
Page 2
The Notice Inviting Bids was advertised on April 18, 2016 and offers were solicited. A summary of
the bids and offers received is as follows:
130 Vendors were notified
18 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
3 Bids received
Bids were received and opened on April 26, 2016 (Exhibit 1). The bid received from Golden Star
Technology, Inc. is responsive to the specifications and meets the City's requirements.
Additionally, the City's existing enterprise wireless infrastructure provides public and private
wireless access services to City Hall and 26 remote City facilities, which includes the libraries,
Park and Recreation Centers, Council Chambers, Police Department and community centers.
The maintenance and support for these services covers the necessary hardware, software,
updates, and upgrades required to continue the successful operation of the wireless
infrastructure. Request for quotes were solicited for the Aruba care support and maintenance,
and Golden Star Technology, Inc. came in the low offer at $19,685. Staff recommends the
approval of this item to renew both software support contracts.
STRATEGIC PLAN ALIGNMENT
Approval of these item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City
assets).
FISCAL IMPACT
Funds for FY 2015 -16 are available in the amount of $39,900 in the Finance Information Systems
Strategic Plan Maintenance and Support account (no. 10910147 - 62300) and $19,685 in the
Finance Information Technology account (no. 05010024 - 66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
J Ciulla Francisco Gutierrez
C of Technology Innovations Officer Executive Director
I ormation Technology Department Finance and Management Services Agency
Exhibit: 1. Abstract of Bids
EG
22B -2
Contract Award for HP and Aruba Support Contract Renewal
May 17, 2016
Page 3
ABSTRACT OF BIDS
CONTRACT AWARD FOR HP SUPPORT CONTRACT RENEWAL
Golden Star
VENDOR Technology, Inc. Vology, Inc. Sysorex USA
LOCATION
OFFER
Cerritos, CA
$39,848.62
Oldsmar, FL
$40,970.00
Larkspur, CA
$42,947.96
ABSTRACT OF QUOTES (informal under $25,000)
CONTRACT AWARD FOR ARUBA SUPPORT CONTRACT RENEWAL
Golden Star
VENDOR Technology, Inc. CDW -G Vector Resources, Inc.
LOCATION
Cerritos, CA
Vernon Hills, IL
OFFER $19,685.00 $19,985.00
Exhibit 1
22B -3
Rancho Cucamonga, CA
$20,829.67
22B -4