HomeMy WebLinkAbout22A - SPEC - FENCE RENTALS�7 Y i' L+ i •1 q[• 3 I R i� d�� I I f I.[�� 7 s � �
JUNE 7, 2016
TITLE:
CONTRACT AMENDMENT WITH UNITED
SITE SERVICES FOR CHAIN LINK FENCE
RENTALS (SPEC. NO. 16 -070)
(STRATEGIC PLAN NO. 5,4)
CITY MANA R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 18' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with United Site Services to increase the aggregate limit by $30,000 for a
total amount not to exceed $55,000 for chain link fence rentals, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
City departments and agencies use temporary fencing to ensure public safety and reduce liability
around City -owned properties as needed. Fencing is rented on a month -to- month, six - month, or
annual basis, and is installed within 24 hours, when necessary to provide immediate public
safety.
The $25,000 contract with United Site Services for chain link fence rentals throughout the City
expires on June 30, 2016. Staff determined that appropriated funds would be exhausted before
the end of the current fiscal year. As a result, a formal bid solicitation was prepared and
advertised on April 18, 2016, with bids due May 10, 2016. 19 vendors were notified; however, no
bids were received.
Due to the unresponsiveness to the advertised bids along with the existing fence rentals under
contract throughout the City and the ongoing need for these services by the Parks, Recreation
and Community Services and Community Development Agencies, staff requests approval to
increase the aggregate limit with United Site Services by $30,000 to allow for continuous service.
The increase to the contract allows for staff to determine the unresponsiveness to the solicitation
and commence a new bidding process.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 — Community Health, Livability,
Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability).
22A -1
Contract for Chain Link Fence Rentals
June 7, 2016
Page 2
FISCAL IMPACT
Funds in the amount of $30,000 are available in Fiscal Year 2015 -16 as follows:
$3,000
$3,500
$7,000
$6,000
$5,000
$3,000
$2,500
01113250 -6232C
01113230 -6232C
03217662 -6622C
05917661 -6622C
06817640 -6230C
60718810 -6230C
67018850 -6230C
rr a iwousavipour
Ex cutive Director
Public Works Agency
Park Maintenance
Recreation and Community Services
Measure M2 Local Fairshare
OCTA Bristol Street Corridor Improvements
Environmental Sanitation
Housing Asset Administration
Redevelopment Obligations
Gerardo Mouet
Executive Director
Parks, Recreation & Community Services
Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Robert C. Cortez
Special Assistant to the City Manager
City Manager's Office
22A -2