HomeMy WebLinkAbout22E - SPEC - DIESEL GENERATOR SETREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE
JUNE 7, 2016
TITLE:
CONTRACT AWARD TO QUINN
COMPANY FOR EMERGENCY
DIESEL GENERATOR SET
(SPEC. NO. 16 -049)
{STRATEGIC PLAN NO. 6, 1C}
CITY MAN R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 16' Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to Quinn Company for the
procurement of an emergency diesel generator set in the amount of $179,658 with a 10 percent
contingency for a total amount not to exceed $197,625, subject to nonsubstantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Water Resources Division operates 20 water wells and 7 water pumping
stations to supply the City's drinking water. These facilities require uninterrupted electrical power
in order to operate. When power from Southern California Edison fails at a particular station, it is
essential to have an immediate source of backup power onsite to ensure continuous operation of
the facility. Consequently, the goal of the Water Resources Division is to place a backup
generator at 12 critical well sites and pumping stations. This particular generator set will be used
to provide power to the Walnut pumping station, a centrally located station that can strategically
move water most efficiently throughout the City's water distribution network. The emergency
diesel standby generator will supply power, ensuring that residents do not experience a loss of
service due to power failure.
The notice inviting bids was advertised on March 18, 2016, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
26 Vendors notified
15 Vendors downloaded the bid packet
Santa Ana vendor notified
Bid received
0 Bids received from Santa Ana vendors
22E -1
Contract Award to Quinn Company
for Emergency Diesel Generator Set
June 7, 2016
Page 2
Bids received on April 13, 2016, were opened and evaluated (Exhibit 1). The bid received from
Quinn Company is responsive to the specifications and meets the City's requirements. To allow
for unanticipated charges, a 10 percent contingency of $17,967 has been included in the award
amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $197,625 are available in the FY 2015 -16 Water Production & Supply
Account (No. 06017640- 66400).
Executive Director
Public Works Agency
Exhibit: 1. Abstract of Bids
NS /RR/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
22E -2
ABSTRACT OF BIDS
DIESEL STANDBY GENERATOR SET (1
Bidder
Bay City Electric Works
Cummins Pacific LLC
Quinn Company
Location
Poway
Irvine
City of Industry
Terms
Net 30
Net 30
Net 30
Delivery
15 weeks
63 - 77 days
85 days
Total
$192,623.00
$190,012.99
$179,658.00
EXHIBIT 1
22E -3
22E -4