HomeMy WebLinkAbout22F - SPEC - JANITORIAL SRVSCITY COUNCIL MEETING DATE:
JUNE 7, 2016
TITLE
CONTRACT AMENDMENT WITH
COMMERCIAL CLEANING SYSTEMS
FOR JANITORIAL SERVICES
(SPEC. NO. 14 -021)
{STRATEGIC PLAN NO. 6, 1C}
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RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1°t Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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FILE NUMBER
Amend the contract with Commercial Cleaning Services for janitorial services in the amount of
$125,235, which includes $8,000 contingency, for a total annual amount not to exceed
$582,235, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Building Maintenance Division oversees City facilities in
order to maintain clean, safe and properly functioning buildings. On June 17, 2014 the City
awarded a three -year contract to Commercial Cleaning Systems to provide janitorial services at
City Hall, Ross Annex, SARTC, Corporation Yard, Main Library, Newhope and McFadden
Learning Centers and six recreation centers, in an annual amount of $457,000. In order to
comply with the new California mandated minimum wage law through the end of the contract
term, funds in the amount of $74,050 are needed. Additionally, Council approved in the FY 2015-
16 budget an increase to Library hours. Staff has now determined the impact of services
required as a result of the extended hours. Staff is requesting an additional $51,185 to ensure
payment of all invoices through the end of the contract term. The award amount includes $8,000
contingency to allow for unanticipated charges.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City's
Facilities & Infrastructure, Strategy 1C
life of existing infrastructure to protect
standard).
efforts to meet Strategic Plan Goal
(invest resources and technology to
the City's investment and support a
22F -1
#6 — Community
extend the service
high quality of life
Contract Amendment for Janitorial Services
June 7, 2016
Page 2
FISCAL IMPACT
Funds in the amount of $28,520 are available in FY 2015 -16 and in the amount of $96,715 will be
budgeted and made available in FY 2016 -17 as follows:
FY 15 -16
FY 16 -17
Total
Account
Minimum Wage
Adjustments
PWA -SARTC Operations
5,665
11,330
16,995
06717650 -62300
FMSA - Custodial
19,020
38,035
57,055
07310101 -62300
Total
24,685
49,365
74,050
Sunday Janitorial & Day Porter
Services
PRCSA- Support Services
3,835
23,235
27,070
01113200 -62300
FMSA - Custodial
0
24,115
24,115
07310101 -62300
Total
3,835
47,350
51,185
Grand Total
28,520
96,715
125,235
Gerardo Mouet
Executive Director
Parks, Recreation
Agency
Community Services
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Fr�d Mousavipour
Executive Director
Public Works Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance and Management Services Agency
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