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Home My WebLink About25J - AGMT - DONATION MADISON PARK NEIGHBORHOOD• • • CITY COUNCIL MEETING DATE: JUNE 7, 2016 TITLE: DONATION AGREEMENT WITH MADISON PARK NEIGHBORHOOD ASSOCIATION TO SUPPORT A HEALTH EDUCATION AND PREVENTION PROGRAM (STRATEGIC PLAN NO. 5,4) CITY MANAGER CLERK OF COUNCIL USE ONLY: UAV111019AWD, ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO Authorize the City Manager and Clerk of the Council to execute an agreement with Madison Park Neighborhood Association for a one -time donation amount of $1,500, subject to nonsubstantive changes approved by the City Manager and the City Attorney. DISCUSSION On August 4, 2015, City Council adopted Resolution 2015 -042 establishing a City Special Event Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. This resolution and policy outlines the eligibility criteria for neighborhood associations and eligible non - profit entities for consideration of City Council sponsorship. In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per fiscal year to support eligible organizations, including neighborhood associations and non - profit organizations. Mayor Pro Tern Sarmiento recommends appropriating $1,500 to the Madison Park Neighborhood Association to support a health education and prevention program that occurred on Saturday, May 21, 2016, in response to their donation request (Exhibit 1). Upon approval of this item, a donation agreement (Exhibit 2) will be executed. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). 25J -1 Donation Agreement with Madison Park Neighborhood Association June 7, 2016 Page 2 FISCAL IMPACT Funds to support the City Council Sponsorship Policy are available in the fiscal year 2015 -16 General Non - Departmental account (01105015- 62300). The $1,500 will be spent from Mayor Pro Tern Sarmiento's appropriated amount for FY 2015 -2016. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency Exhibits: 1. Donation Request Form 2. Donation Agreement 25J -2 Clt of Santa Ana City Manager's Office —M -31 y 20 Civic Center Plaza Donation Request P.O. Box 1988 _ Santa Ana, CA 92702 .m,,.. (714) 847.5200 Contact Information Name: Jose Rea tde: Program Director ddress: 1201 S. Halladay St. _ iry, state, zip: Santa Ana, CA 92707 Phone: 714- 357 -6697 or .. City Services Credit ate Needed: a /COUncilmember. Sanniento �r1Coun_ Name: Madison Park Neighborhood Association - GREEN Project Tax - Exempt Status: Is your organization a non -profit or public tax - exempt organization w efined under Section 501(c)(3) ofthe Intemal Revenue Code? If No, you will only qualify fora credit for City- related costs for your request (i.e. permit fees, taff ti me, rentalrates forfacliftles or equipment,etc.).Costs for Cityservices varyandif pproved, credit may or may not cover full cost of requested City services. elect Ona: Yes No r.yx�ea #: 180-0201690 Mall: City Manager's Office —M -31 20 Civic Center Plaza P.O. Box 1988 _ Santa Ana, CA 92702 Email: donationrequest @santaana.org Fax: (714) 647-6954 Revised 11/18/2015 City Services Credit ate Needed: a /COUncilmember. Sanniento �r1Coun_ oust Requested: or I Direct Pa ant Amount equestea 1,500 Event Date: 05(21/2016 Evem Time: 9:00 am to 1:00 PM I Event. Location: James Madison Elementary School -1124 E. Hobart St., Santa Ana, CA 92707 Address, City, State, Zip Health Education and Prevention programs will be offered free of charge to the surrounding Description Purpose: of Event /Purpose: community to promote health and health behaviors among Santa Ana residents, youth and 9 y adults. Residents will receive training and information in CPR, child care seats, safety, legal Community Bement: advise, free books, free child boosters,bicycle helmets, food and vegetables at no cost. W mlil „.,. 0 0 WWI E� Mall: City Manager's Office —M -31 20 Civic Center Plaza P.O. Box 1988 _ Santa Ana, CA 92702 Email: donationrequest @santaana.org Fax: (714) 647-6954 Revised 11/18/2015 25J -4 CITY OF SANTA ANA DONATION AGREEMENT WITH MADISON PARK NEIGHBORHOOD ASSOCIATION 1. PARTIES AND DATE This Donation Agreement ( "Agreement ") is entered into on JUNE 7, 2016 by and between the City of Santa Ana, a municipal corporation ( "City ") and MADISON PARK NEIGHBORHOOD ASSOCIATION, a California 501(c)3 NON - PROFIT ORGANIZATION ( "Recipient "). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in HOSTING A HEALTH EDUCATION AND PREVENTION PROGRAM ( "Community Benefit "). The Parties wish to enter into this Agreement to establish the terns and conditions under which the City will provide funding. 2.2 Public Purpose, The City, by recommendation of MAYOR PRO TEM VICENTE SARMIENTO, believes there is a public purpose in supporting the Community Benefit because it will PROMO'T'E HEALTH AND HEALTH BEHAVIORS, INCLUDING PROVIDING TRAINING FOR CPR, VEHICLE SAFETY, AND BICYCLE SAFETY. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one -time payment of ONE THOUSAND FIVE HUNDRED DOLLARS ($1,500) for a program that began on Saturday, May 21, 2016, because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the fiords for such purpose or otherwise comply fully with the terns of this Agreement, City shall have the right to terminate this Agreement and demand the return of the ftmds pursuant to Section 3.2 below. 3.2 Tern; Tennination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10 %) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement, I3— 33 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver /release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver /release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shalt be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sine negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract /Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. 2 J61 V2 RECOMMENDED FOR APPROVAL By: Robert Cortez Special Assistant to the City Manager City Manager's Office CITY OF SANTA ANA By: David Cavazos City Manager Attest: By: _ Maria D. Huizar Clerk of the Council Approved as to Form: By: : , Lisa Storck Assistant City Attorney MADISON PARK NEIGHBORHOOD ASSOCIATION a 501(c)3 NON - PROFIT ORGANIZATION By: _ Signature Name Title 2534 25J -8