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Home My WebLink AboutWORKFORCE DEVELOPMENT BOARD4D. City of Santa A Clerk of the Council AGREEMENT TERMINATION FORM Please complete this form when the attached agreement and Xf!Q MN 24 amendments (if any) are no longer in effect. rr yy Note: If your agreement is grant related, please ensure that all grant retention requK q(itSO FA have been satisfied prior to signing the termination form. �l Cttf Return form to the Clerk of the Council Office (M-30). Call 647-1520 if you have any questions. The agreement with No. N o 7-jD14p - 1'bO was completed on foI?jmj2eV (List all amendments. Use space below if needed.) Revised: 01-07-16 COTC Office Use Department: C�r>iia Phone/Ext.: X 2,t19 Signature: O j=( Date: [ zot r A -2016 -130 Attachment Recertification Request —, Local Workforce Development Board Local Board Recertification Request This will serve as our request for Local Workforce Development Board (Local Board) recertification for Program Years (PYs) 2016 -18 under the Workforce Innovation and Opportunity Act (W IOA). If the California Workforce Development Board (State Board) determines the request is incomplete, it will either be returned or held until the necessary documentation is submitted. Please contact your Regional Advisor for technical assistance or questions related to completing and submitting this request. Santa Ana Workforce Development Board Name of Local Board 1000 E. Santa Ana Blvd., Suite 200 Mailing Address Santa Ana, CA 92706 City, State Zip Deborah Sanchez Contact Person 714 - 565 -2621 Contact Person's Phone Number March 23, 2016 Date of Submission Page 2 of 18 Table of Contents LocalBoard Membership ................................................................................................ ..............................4 Local Board Performance Accountability Measures ...................................................... .............................12 Local Board Sustained Fiscal Integrity ............................................................................ .............................13 Local Board WIOA Implementation ................................................................................ .............................14 LocalBoard Assurances .................................................................................................. .............................16 SignaturePage ................................................................................................................ .............................18 Instructions If additional pages were added to the Local Workforce Development Board Recertification Request, the page numbers may be updated by hovering over the gray box above, clicking, and then selecting "Update Table" on the top left corner. Page 3 of 18 Local Board Membership Instructions Enter the names of the Local Board members in the appropriate membership categories found in the tables below. If the Chief Local Elected Official (CEO) has approved additional members, enter the information under the "ADDITIONAL MEMBERS" table. If an individual represents multiple categories, after the first time s /he is identified (subsequent to the first notation), please asterisk his /her name at all subsequent entries. Address any vacancies under "CORRECTIVE ACTION COMMENTS." If additional rows are needed, add a table following the membership type. Page 4 of 18 BUSINESS WIOA Section 107(b)(2)(A) — a majority of the members of each Local Board shall be representatives of business in the Local Workforce Development Area (Local Area), who (i) are owners of businesses, chief executives or operating officers of businesses, or other business executives or employers with optimum policymaking or hiring authority; (ii) represent businesses, including small businesses, or organizations representing businesses described in this clause, that provide employment opportunities that, at a minimum, include high - quality, work - relevant training and development in in- demand industry sectors or occupations in the Local Area; and (iii) are appointed from among individuals nominated by local business organizations and business trade associations. • WIOA Section 107(b)(3) —the members of the Local Board shall elect a chairperson for the Local Board from among the representatives described in Section 107(b)(2)(A). Must include two or more members that represent small business as defined by the U.S. Small Business Administration. Name Title Entity Appointments Term End Date Date Chairperson/ VP Global Lee McMurtray CommercialBanking Bank of America 2 -17 -2015 3 -31 -2019 Small Business/ Marjorie Knitter President The Moote Group 12 -21 -2012 3 -31 -2016 Small Business/ Patrick Korthuis Owner Sir Speedy Printing 2 -17 -2015 3 -31 -2019 Greg Lewis CPA /Partner ELLS, Inc. 2 -18 -2014 3 -31 -2018 Steve Piwnica General Manager Royalty Carpet Mill 2 -21 -2012 3 -31 -2016 Andy Wandhera President CalTrend Automotive 2 -07 -2011 3 -31 -2016 Products David Elliott President Santa Ana 2 -21 -2012 3 -31 -2016 Chamber Stacey Sanchez Exec. Director So Calif. 2 -21 -2012 3 -31 -2016 Reinvestment CDFI Darren Rutledge General Manager Guarantee 2 -18 -2014 3 -31 -2018 Chevrolet William McGowen Partner, Client Barrett Business 4 -19 -2016 3 -31 -2020 Business Services Inc. Holiday Inn, Barbara Smith General Manager Orange County 4 -19 -2016 3 -31 -2020 Airport Page 5 of 18 WIOA Section 107(b)(2)(B) — not less than 20 percent of the members of each Local Board shall be representatives of the workforce within the Local Area, who— (i) shall include representatives of labor organizations (for a Local Area in which employees are represented by labor organizations), who have been nominated by local labor federations, or (for a Local Area in which no employees are represented by such organizations) other representatives of employees; (ii) shall include a representative, who shall be a member of a labor organization or a training director, from a joint labor- management apprenticeship program, or if no such joint program exists in the area, such a representative of an apprenticeship program in the area, if such a program exists; (iii) may include representatives of community based organizations that have demonstrated experience and expertise in addressing the employment needs of individuals with barriers to employment, including organizations that serve veterans or that provide or support competitive integrated employment for.individuals with disabilities; and (iv) may include representatives of organizations that have demonstrated experience and expertise in addressing the employment, training, or education needs of eligible youth, including representatives of organizations that serve out -of- school youth. • Must include two or more representatives of labor organizations, where such organizations exist in the Local Area. Where labor organizations do not exist, representatives must be selected from other employee representatives. Must include one or more representatives of a joint labor- management, or union affiliated, registered apprenticeship program within the area who must be a training director or a member of a labor organization. If no union affiliated registered apprenticeship programs exist in the area, a representative of a registered apprenticeship program with no union affiliation must be appointed, if one exists. California Unemployment Insurance Code (CUIC) Section 14202(c) further requires and specifies that at least 15 percent of Local Board members shall be representatives of labor organizations unless the local labor federation fails to nominate enough members. If this occurs, then at least 10 percent of the Local Board members shall be representatives of labor organizations. Name Title Entity Appointment Term End Date Date Labor Organization/ Gilbert Davila Organizing Rep UFCW Local 324 2 -21 -2012 3 -31 -2016 Labor Organization/ Robert Ruiz Secretary /Treasurer Laborers Local 652 2 -17 -2015 3 -31 -2019 Registered Apprenticeship/ Roofers & Water Brent Beasley Business Manager proofers Local 220 2 -17 -2015 3 -31 -2019 Labor Organization CA Schools Bob Tucker Labor Relations 2 -17 -2015 3 -31 -2019 Rep Employees Assoc. Buddy Ray Executive Director Community Action 2 -21 -2012 3 -31 -2016 Partnership of OC Page 6 of 18 WIOA Section 107(b)(2)(C) —each Local Board shall include representatives of entities administering education and training activities in the Local Area, who— (1) shall include a representative of eligible providers administering adult education and literacy activities under title II; (ii) shall include a representative of institutions of higher education providing workforce investment activities (including community colleges); (iii) may include representatives of local educational agencies, and of community -based organizations with demonstrated experience and expertise in addressing the education or training needs of individuals with barriers to employment. • Must include at least one eligible provider administering adult education and literacy activities under WIOA title II. • Must include at least one representative from an institution of higher education providing workforce investment activities, including community colleges. Name Title Entity Appointment Date Term End - Date Dr. Erllnda Adult Education & Literacy/ Martinez President Santa Ana College 2 -21 -2012 3 -31 -2016 Institution Higher Education/ Rancho Santiago Exec. Vice Community College John Didion Chancellor District 2 -18 -2014 3 -31 -2018 Page 7 of 18 GOVERNMENTAL AND ECONOMIC AND COMMUNITY DEVELOPMENT WIOA Section 107(b)(2)(D) - each Local Board shall include representatives of governmental and economic and community development entities serving the Local Area, who— (i) shall include a representative of economic and community development entities; (ii) shall include an appropriate representative from the State employment service office under the Wagner - Peyser Act (29 U.S.C. 49 et seq.) serving the Local Area; (iii) shall include an appropriate representative of the programs carried out under title I of the Rehabilitation Act of 1973 (29 U.S.C. 720 et seq.), other than section 112 or part C of that title (29 U.S.C. 732, 741), serving the Local Area; (iv) may include representatives of agencies or entities administering programs serving the Local Area relating to transportation, housing, and public assistance; and (v) may include representatives of philanthropic organizations serving the Local Area. • Must include at least one representative of economic and community development entities. • Must include at least one representative from the state Employment Service Office (EDD) under the Wagner- PeyserAct (29 U.S.C. 49 et seq.) serving the Local Area. • Must include at least one representative from programs carried out under title I of the Rehabilitation Act of 1973, other than Section 112 or Part C of that title. Name Title Entity Appointment Term End Date- Date Economic & Community Dev/ Santa Ana Dave Elliott* President Chamber 2 -21 -2012 3 -31 -2016 Employment Service / Deputy Division Chief for So. Rob Claudio Workforce Services EDD 2 -21 -2012 3 -31 -2016 Rehabilitation Act of 1973/ Ignacio Alegre DOR Supervisor DOR 2 -17 -2015 3 -31 -2019 Director, Family Dept. of Social Nathan Nishimoto Self Sufficiency 12 -03 -2012 3 -31 -2016 Services Agency Division Page 8 of 18 � 1. � • WIOA Section 107(b)(2)(E) — each Local Board may include such other individuals or representatives of entities as the chief elected official (CEO) in the Local Area determines to be appropriate. Name Title Entity Appointment Date Term End Date Page 9 of 18 CORRECTIVE ACTION COMMENTS Explain any vacant appointment(s) regarding the required membership composition only. Include the length of time the appointment(s) has been vacant, efforts made to fill the vacant appointment(s), and dates by which the vacant appointment(s) should be filled. Santa Ana WIB is seeking a nomination from Santa Ana Unified School District to serve on the board and represent K -12 along with its successful ROP /Career Pathway's initiatives. Staff anticipates the appointment will take place at the May 3, 2016 City Council meeting. Because of the anticipated appointment of a SAUSD representative, Santa Ana will need to appoint two additional private sector members in order to maintain the majority representation on the WDB. Staff anticipates receiving a couple of nominations shortly and are planning to take the names before the WIB Executive committee and then to City Council concurrently with the SAUSD nomination. Staff is working with the City Clerk and City Attorney's office with preparation of a Resolution re- naming the WIB to WDB and to appointment of all board members under the new board structure. A lottery will be held afterwards to establish new term dates. Page 10 of 18 COMPLIANCE WITH MAJORITY OF BUSINESS REPRESENTATIVES The table below will assist Local Boards determine compliance with WIOA Section 107(b)(2)(A), which requires that a majority of the members be representatives of business in the Local Area. nstructlons — uouble click the table below to open In Lxcel. Total number of individuals currently sitting on local board = 21 Number of vacancies currently on local board = 3 Total local board membership = 24 Total number of Business Representatives currently sitting on local board = 11 Number of Business Representative vacancies currently on local board = 2 Total local board Business Representatives = 13 Divide total local board Business Representatives by total local board membership = 54.17% (Must be greater than 50 %) COMPLIANCE WITH 20% OF WORKFORCE REPRESENTATIVES AND 15% LABOR ORGANIZATION REPRESENTATIVES The table below will help Local Boards determine compliance with WIOA Section 107(b)(2)(B), which requires not less than 20 percent of the members be representatives of the workforce within the Local Area and compliance with CUIC Section 14202 which requires that at least 15 percent of Local Board members be representatives of labor organizations unless the local labor federation fails to nominate enough members, in which case it is 10 percent. instructions — uouDle click the table below to open In Excel. Total number of individuals currently sitting on local board = 21 Number of vacancies currently on local board = 3 Total local board membership = 24 Total number of Workforce Representatives currently sitting on local board = 5 Number of Workforce Representatives vacancies currently on local board = 0 Total local board Workforce Representatives = 5 Divide total local board Workforce Representatives by total local board membership = 20.83% (Must not be less than 20 %) Total number of Labor Organization Representatives currently sitting on local board = 3 Total number of Apprenticeship Program Representatives currently sitting on local board = 1 Number of Labor Org /Apprenticeship Program Representatives vacancies = 0 Total local board Labor Representatives = 4 Divide total local board Labor Representatives by total local board membership = 16.67% (Must be at least 15 %) Page 11 of 18 Local Board Performance Accountability Measures Instructions Enter your Local Board's negotiated levels of performance and actual levels of performance for PYs 2013 -14 and 2014 -15. Performance Table Name of Local Area: Santa Ana Common Measure Negotiated PY 2013 -14 Actual PY 2013 -14 Negotiated PY 2014 -15 Actual PY 2014 -15 Adult Entered Employment Rate 64.0 77.6 69.0 76.6 Employment Retention Rate 82.0 78.9 81.0 84.9 Average Earnings 12,000 12,164 11,650 11,200.59 Dislocated Worker Entered Employment Rate 65.0 70.8 62.0 73.3 Employment Retention Rate 85.0 85.5 89.0 85.9 Average Earnings 14,750 14,376 14,850 14,370.82 Youth (ages 14 -21) Placement in Employment or Education 74.0 72.0 70.0 74.2 Attainment of a Degree or Certificate 65.0 86.0 64.0 89.4 Literacy and Numeracy Gains 67.0 83.1 69.5 92.4 Page 12 of 18 Local Board Sustained Fiscal Integrity The Local Board hereby certifies that it has not been found in violation of one or more of the following during PYs 2013 -14 or 2014 -15: • Final determination of significant finding(s) from audits, evaluations, or other reviews conducted by state or local governmental agencies or the Department of Labor, identifying issues of fiscal integrity or misexpended funds due to the willful disregard or failure to comply with any Workforce Investment Act (WIA) requirement, such as failure to grant priority of service or verify participant eligibility. • Gross negligence, which is defined as a conscious and voluntary disregard of the need to use reasonable care, which is likely to cause foreseeable grave injury or harm to persons, property, or both. Failure to observe accepted standards of administration. Local Areas must have adhered to the applicable uniform administrative requirements set forth in Title 29 Code of Federal Regulations (CFR) Parts 95 and 97, appropriate Office of Management and Budget circulars or rules, WIA regulations, and state guidance. Highlights of these responsibilities include the following: o Timely reporting of WIA participant and expenditure data o Timely completion and submission of the required annual single audit o Have not been placed on cash hold for longer than 30 days (In alignment with WIOA Section 106[e][2]) Page 13 of 18 Local Board W10A Implementation Using the questions below, describe your Local Board's efforts toward implementing the following key WIOA implementation provisions and designing a better system for customers. 1. What activities have you undertaken to design a better system for customers? Specifically, describe any actions you have taken, or actions you plan to take, for the following topics: a. Developing new services • The Santa Ana WDB is exploring Job Readiness Training curriculums that teaches skills needed to be successful in the workplace, rather than skills needed to get into the workplace. Job readiness training will provide participants with specific occupational competencies needed to perform specific work tasks on the job. Staff is working with its EDD Vet Reps to streamline services targeting homeless veterans in the area. b. Entering into collaborative partnerships • Entered into a collaborative partnership with the Senior Community Service Employment Program (SCSEP). This program places low- income seniors, age 55 and older, into subsidized, part -time community service training opportunities leading to skill development and unsubsidized employment. Staff is collaborating with its EDD Vet Reps to streamline services targeting homeless veterans in the area. c. Creating innovative workforce development strategies in alignment with WIOA • Staff is working closely with Anaheim and Orange County WIB on its Slingshot initiative targeting general /advanced manufacturing and how to meet their training and employment needs. Staff is also discussing with its Economic Development co- workers on how to assist existing businesses with Incumbent worker training. d. Redesigning service delivery • Realigned Wagner Peyser Services and WIOA Title I services to meet WIOA requirements. Basic Labor Exchange services will be delivered by Wagner Peyser staff. However, a job club program will be integrated which delivers basic career services and individualized career services. Staff is also working closely with Title II Adult Education and Literacy to streamline referrals and enrollments in the non- credit credential training offerings. e. Other WIOA transitional activities to design abetter system for customers • WIOA funded transitional jobs program will co- enroll Disabled Veterans Outreach program (DVOP) • The TAA and WIOA programs will attempt to achieve 100% co- enrollment of TAA program participants. Currently we have cross trained EDD /TAA staff to be the single point of contact case manager and co- enroll into CalJobs so that the participant does not have to bounce between the two entities. Page 14 of 18 2. What steps have you taken to implement the new WIOA youth program requirements, including the 75 percent out -of- school youth and 20 percent work experience minimum expenditure requirements? January 2015 staff released a RFP for youth services. The RFP incorporated the 75% out of school youth and 20% work experience minimum expenditure requirements. Historically we served 70% out of school youth and all service providers had a work experience component in their program design so the new WIOA requirement was not difficult for us to reach. 3. Describe your efforts to comply with the Uniform Guidance requirements. Staff is working closely with the City's finance division in identifying policies that need revision and changes in procedures to be in compliance with the new uniform guidance requirements. The City is using this year of transition to be in full compliance this coming fiscal year. City accountants attended the training offered by DOL as well as supervisors and key managers attended training by the City's audit firm. 4. Describe your efforts to develop sector initiatives and career pathways in high demand industries in coordination with community colleges, apprenticeship programs, adult basic education, and other training providers. Santa Ana is participating in the Slingshot Initiative in manufacturing /advanced manufacturing and hospitality and tourism industry sectors. Santa Ana collaborates with the community college Doing What Matters Initiative and assisted in hosting a manufacturing round table session. The WIB has representation from Santa Ana Unified School District and Santa Ana College. In response to our regions' economy and student needs these two education entities have developed an interconnected career pathway programs that students from high school can clearly see and transfer to the community college and on to the Cal State or UC system. 5. Describe your efforts to adopt, implement, and promote the AJCC brand. AJCC is incorporated into all our print material such as workshop flyers, job fairs, letterhead and business cards. As previously printed marketing materials are used up the AJCC branding is incorporated when we request re- prints. 6. Describe your efforts to complete Phase I of the MOU development process. What challenges are you facing? Staff has met with the primary partners to discuss the MOU, changes needed to reflect current services and client flow. The City Attorney is working or revising the boiler plate and staff is actively meeting with the partners to develop the attachments that will be unique to each partner. Challenges we are facing - time. None of our partners are opposed to developing or revising our MOU's but the time constraint to complete the process by June 30, 2016 is beginning to affect the quality of the document. Page 15 of 18 Local Board Assurances For PYs 2016 -18, the Local Board assures that it will do the following: A. Comply with the applicable uniform administrative requirements, cost principles, and audit requirements included in Title 2 CFR Parts 200 and 2900 (WIOA Section 184[a][2] and [3]). Highlights of this assurance include the following: • The Local Area's procurement procedures will avoid acquisition of unnecessary or duplicative items, software, and subscriptions (in alignment with Title 2 CFR Section 200.318). The Local Area will maintain and provide accounting and program records, including supporting source documentation, to auditors at all levels, as permitted by law (Title 2 CFR Section 200.508). *Note that failure to comply with the audit requirements specified in Title 2 CFR Part 200 Subpart F will subject the Local Area to potential cash hold (Title 2 CFR Section 200.338). B. Do financial reporting in compliance with federal and state regulations and guidance. Highlights of this assurance include the following: • Reporting will be done in compliance with Workforce Services Directive WSD12 -3, Quarterly and Monthly Financial Reporting Requirements. All close out reports will comply with the policies and procedures listed in Workforce Services Directive WSD09 -12, WIA Closeout Handbook. *Note that failure to comply with financial reporting requirements will subject the Local Area to potential cash hold (Title 2 CFR Section 200.338). C. Expend funds in accordance with federal and state laws, regulations, and guidance. Highlights of this assurance include: • The Local Area will meet the requirements of State Senate Bill 734, to spend a minimum of 30 percent of combined total of adult and dislocated worker formula fund allocations on training services (CUIC Section 14211). The Local Area will not use funds to assist, promote, or deter union organizing (WIOASection 181[b][7]). D. Select AJCC operator(s), with the agreement of the local CEO, through a competitive process such as a Request for Proposal, unless granted a waiver by the state (WIOA Section 121[d][2][A] and 107[g][2])• Page 16 of 18 E. Collect, enter, and maintain data related to participant enrollment, activities, and performance necessary to meet all CaIJOBSsM reporting requirements and deadlines. F. Comply with the nondiscrimination provisions of WIOA Section 188, including the collection of necessary data. G. Comply with State Board policies and guidelines, legislative mandates and /or other special provisions as may be required under federal law or policy, including the WIOA or state legislation. H. Give priority of service to veterans, recipients of public assistance, other low- income individuals, and individuals who are basic skills deficient for receipt of career and training services funded by WIOA Adult funding (WIOA Section 134[c][3][E] and Training and Employment Guidance Letter 10 -09). I. Comply with Assembly Bill (AB) 1234 and ensure that local members receive ethics training every two years. AB 1234 requires Local Boards to consult with the California Fair Political Practice Commission (FEPC) and the California Attorney General's office regarding the content of the ethics training course they can use. Local Boards may consider using the free, two -hour, on -line ethics training course available from the FPPC: AB 1234 Ethics Training for Local Officials. J. Comply with the conflict of interest provisions of WIOA Section 107(h). Page 17 of 18 S6 nature page By signing below, the local CEO and Local Board chair request Local Board recertification. We certifythat the Local Board appointed members as described In WIOA Section 107(a), (b), and (c),' performed successfully and sustained fiscal Integrity during PYs 2013.14 and 2014 -15, and developed and implemented strategies to improve and continuously strengthen the workforce development system in accordance with WIOA. Additionally, we agree to abide by the Local Area assurances included in this document. Instructions The Local Board chairperson and local CEO must sign and date this form. Include the original signatures with the request. Local Workforce Development Board Chair Signature Lee McMurtray Name Chairperson, Workforce Development Board Date AS T4 F®it1N City Attorney Page 18 or 18 Local Chief Elected Official 0 Miguel A. Pulido Name Mayor Title N 14 2016 Date ATTEST 'r /)[.a' MARIA D. HiJI "LAR CLERK OF THE COUNCIL