HomeMy WebLinkAboutCALIFORNIA STATE CONTROLLER - 2016N-2016-081
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BEmT. YEE
California State Controller
CONTRACT FOR SERVICES TO PREPAR
THE ANNUAL STREET REPORT
This contract is executed in triplicate, between the Office of the State Controller, Division of Audits, and
the City of Santa Ana.
Whereas Section 2151 of the California Streets and Highways Code requires the cities to file an Annual
Street Report;
Whereas Section 2151 of the California Streets and Highways Code requires this Report to be filed with
the Controller on or before October 1 of each year; and
Whereas the Controller is able to furnish and the city wishes to receive the services of the Controller to
prepare its report; now therefore, in consideration of the following promises and conditions, the parties
hereby agree that:
I. For the fiscal year ended June 30, 2016, the Controller shall assist in the preparation of the
city's report.
II. The report shall be in the forth prescribed by the Controller.
III. The report shall include a statement of all revenues and expenditures concerning city streets,
and shall be prepared from the city's records made available to the Controller.
IV. The report will be prepared from the city's unaudited records, and no determination shall be
made at time of preparation regarding the accuracy of the records or the legality of the
expenditures reported herein. The city understands that the report is subject to subsequent
review by the Controller and exceptions may be taken at the time regarding the legality of
expenditures contained in the report or the accuracy of the records from which the report was
prepared.
V. The Controller will furnish sufficient personnel to complete the report on or before October 1,
2016, except that the Controller is excused from such date if the city's accounting records and
personnel are not ready for the preparation of the report at the time scheduled by the Controller
and the city or if circurnstances beyond the control of the parties prevent completion.
VI. The city will designate a management -level individual to be responsible and accountable for
overseeing the non -audit service.
VII. The city will establish and monitor the performance of the non -audit service to ensure that it
meets management's objectives.
VIII. The city will make any decision that involves management functions related, to the non -audit
service and accepts full responsibility for such decisions.
IX. The city will evaluate the adequacy of the services performed and any findings that result.
X. This contract is subject to the Controller's charges for services rendered, and such charges
shall be computed in accordance with Sections 8755 and 8755.1 of the State Administrative
Manual. Charges shall include both direct and indirect costs, and shall be expressed in dollars
per unit time whenever possible.
XI. Except as provided in paragraph XII, the aggregate cost of services provided under this
agreement shall not exceed $3000.
XII. If unforeseen circumstances develop during the course of the Controller's preparation of the
report and additional time is needed to complete preparation, the parties will confer; and if it is
agreed that the preparation of the report is to continue, the Controller is to be compensated for
any additional time required. In any case, the Controller shall be compensated for services
rendered prior to the development of such unforeseen circumstances.
XIII. Upon completion of the report, the Controller will furnish one copy to the city and will retain
one copy.
XIV. The city will pay the Controller for services rendered in a timely manner (including additional
time pursuant to paragraph XII) and hereby warrants that funds are available from which
payment may be made.
XV. Either party may terminate this contract by giving seven days written notice. Notice may be
served in person or by mail on the officer at the following address and is effective upon
receipt. During the seven-day period, the Controller may continue with the preparation of the
report then in progress.
Christopher Lek, Interim Bureau Chief
Local Government Audits Bureau
Division of Audits
Post Office Box 942850
Sacramento, CA 94250-5874
City of Santa Ana
By:
Signature
Printed Name: David Cavazos
Title: City Manager
20 Civic Centp Pl�zA
Address: Santa Ana, CA -92701
BETTY T. YEE
STATE CONTROLLER
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By:
JE1yFR9Y V. BROWNFIELD
Chief, Division of Audits
Date: 6ZJ_
RPnnmmend d for approval:
Francisco Gutierrez, Executive Director,
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CLERK OF THE COUNCIL
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APPROVED AS TO FORM:
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J�qhn M. Funk
Assistant City Attorney
BETTY T. YEE
California State Controller
June 24, 2016
Mr. Francisco Gutierrez
Executive Finance Director & Mgmt Svcs
City of Santa Ana
P. O. Box 1988, M-17
Santa Ana, CA 92702
Dear Mr. Gutierrez:
Enclosed for your file is a fully executed Annual Street Report Contract for
fiscal year 2015-16.
An auditor from the State Controller's Office will contact you to schedule an
appointment to assist in the preparation of this report.
If you have any questions, please contact Lisa Tam of my staff at (916) 323-5932.
Sincerely,
Christopher Lek, Interim Chief
Local Government Audits Bureau
Division of Audits
CULT
Enclosure
P.O. Box 942850, Sacramento, CA 94250 ♦ (916) 445-2636
3301 C Street, Suite 700, Sacramento, CA 95816 ♦ (916) 324-8907
901 Corporate Center Drive, Suite 200, Monterey Park, CA 91754 ♦ (323) 981-6802