HomeMy WebLinkAboutNS-2900 - Appropriating Monies to Several Offices, Agencies, and Departments...jmf 05/24/2016
ORDINANCE NO. NS -2900
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA APPROPRIATING MONIES TO THE SEVERAL
OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY
FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY
1, 2016
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines,
and declares as follows:
A. The City Manager has prepared and submitted to the City Council,
pursuant to Section 605 of the City Charter, a proposed budget for
expenditures for the fiscal year commencing July 1, 2016.
B. In accordance with Section 606 of the City Charter, a public hearing has
been held upon the proposed budget of expenditures after notice of such
public hearing had been published in the manner prescribed in Section
606 of the City Charter.
C. The proposed budget of expenditures duly submitted and considered as
herein stated, together with any supplemental revisions and amendments
thereto, was approved, adopted, and fixed by the City Council as the
budget of the City for fiscal year 2016-2017, commencing July 1, 2016, in
the amounts and for the funds, purposes, functions, department activities,
and programs as therein set forth, including the Seven -Year Capital
Improvement Program Plan update per Orange County Transportation
Authority Measure M2 eligibility requirement. The adopted budget,
including any supplemental revisions and amendments, together with a
copy of the appropriation ordinance, shall be placed in the official files of
the Clerk of the Council.
Section 2. There are hereby appropriated to the several offices, agencies, and
departments of the City, being the respective object and purposes specified in that
certain document entitled "Fiscal Year 2016-2017 City Budget", a copy of which is on
file in the Office of the Clerk of the Council, out of the various funds of the City for fiscal
year 2016-2017, the several amounts stated as proposed expenditures from such
funds, respectively, in those columns of the Budget that are headed "FY 16-17". Each
aggregate of expenditures so specified in the Budget for the fiscal year for each
program shall be deemed to be an appropriation for a single object and purpose within
Ordinance No. NS -2900
Page 1 of 4
the meaning of Section 609 of the City Charter, except that as to any office, department,
or agency of the City for which more than one program is designated in Section 2
(General Fund Operating Budget) of the Budget, the aggregate expenditure authorized
for all programs in Section 2 of each such office, department, or agency shall be
deemed to be an appropriation for a single object and purpose within the meaning of
Section 609 of the City Charter.
Section 3. The appropriations hereby made shall constitute the maximum
expenditures authorized for the several offices, agencies, and departments opposite
which the amounts of such appropriations are shown in the Budget.
Section 4. No warrant shall be issued or indebtedness incurred for any
purpose that exceeds the unexpended balance of the appropriations established by this
ordinance, unless such appropriation shall have been amended or supplemented by the
City Council in the manner set forth in Section 609 of the City Charter. The City
Manager is hereby authorized to make revisions between the items included within any
such appropriation if, in his opinion, such revisions are necessary and proper.
Section 5. In accordance with Governmental Accounting Standards Board
Statement 54, the City Manager or his designee is hereby authorized, as of the date of
this ordinance, to allocate assigned governmental funds' balances to specific programs
and activities as deemed necessary and proper.
Section 6. The Executive Director of Finance and Management Services is
hereby authorized to transfer monies in accordance with the Interfund Transfers listed in
the Budget in such amounts and at such times during the fiscal year as he may
determine necessary to the competent operation and control of City business, except
that no such transfer shall be made in contravention of State law or City ordinance or
exceed in total the amount stated herein or as amended by the City Council.
Section 7. One certified copy of this appropriation ordinance together with a
certified copy of each amendment thereto shall be transmitted by the Clerk of the
Council to the Executive Director of Finance and Management Services.
Section 8. The City Council of the City of Santa Ana hereby adopts the
updated Seven -Year Capital Improvement Program, as set forth in the 2016-2017 City
Budget.
Section 9. Upon and from the effective date of this ordinance, expenditures of
monies appropriated hereby are authorized beginning July 1, 2016.
Section 10. The Clerk of the Council shall cause the title of this ordinance to be
published as required by law.
Ordinance No. NS -2900
Page 2 of 4
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Section 11. All presently applicable documentation pertaining to the number,
titles, qualifications, powers, duties, or compensation of officers or employees of the
City, which has been previously approved by resolution or order of the City Council and
which is currently on file with the Executive Director of Personnel Services, is
incorporated herein and is hereby approved. The City Manager is authorized to create,
alter, or abolish any position of employment, or the number, title, qualifications, powers,
duties, or compensation thereof, when such action is appropriate to promote the
efficiency of the City administrative organization; provided, however, that no such action
shall be effective unless and until approved by resolution or order of the City Council.
ADOPTED this 21St day of June, 2016.
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:
Lisa Storck
Assistant City Attorney
AYES: Councilmembers: Amezcua, Benavides, Pulido, Reyna, Sarmiento,
Tinaiero (6)
NOES: Councilmembers: Martinez (1)
ABSTAIN: Councilmembers:
NOT PRESENT: Councilmembers: None (0)
Ordinance No. NS -2900
Page 3 of 4
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARIA D. HUIZAR, Clerk of the Council do hereby attest to and certify the attached
Ordinance No. NS -2900 to be the original ordinance adopted by the City Council of the
City of Santa Ana on June 21, 2016, and that said ordinance was published in
accordance with the Charter of the City of Santa Ana.
Date a
Clerk of the Council
City of Santa Ana
Ordinance No. NS -2900
Page 4 of 4
City of Santa Ana
PROPOSED BUDGET
FISCAL YEAR 2016-2017
JUNE 21, 2016
City of Santa Ana
Annual Budget
Santa Ana City Council
Mayor Miguel Pulido
E-mail: mpulido@santa-ana.org
Mayor Pro-Tem Vicente Sarmiento
Councilmember David Benavides
Ward 1
Ward 4
E-mail: vsarmiento@santa-ana.org
E-mail: dbenavides@santa-ana.org
Councilmember Michele Martinez Councilmember Roman A. Reyna
Ward 2Ward 5
E-mail: mmartinez@santa-ana.org E-mail: rreyna@santa-ana.org
Councilmember Sal Tinajero
Councilmember Angelica Amezcua
Ward 3
Ward 6
E-mail: aamezcua@santa-ana.org
E-mail: stinajero@santa-ana.org
20 Civic Center Plaza, M-17 Santa Ana, CA -5420 -6954
City of Santa Ana
Annual Budget
FY 2016 2017
DAVID CAVAZOS
CITY MANAGER
MARIA D. HUIZAR SONIA R. CARVALHO
CLERK OF THE COUNCIL CITY ATTORNEY
CITY MANAGERS OFFICE
ROBERT CORTEZ
SPECIAL ASSISTANT TO THE CITY MANAGER
FINANCE & MANAGEMENT SERVICES
FRANCISCO GUTIERREZ
EXECUTIVE DIRECTOR
PERSONNEL SERVICES
EDWARD S. RAYA
EXECUTIVE DIRECTOR
PLANNING & BUILDING AGENCY
HASSAN HAGHANI
EXECUTIVE DIRECTOR
POLICE DEPARTMENT
CARLOS ROJAS
POLICE CHIEF
PARKS, RECREATION & COMMUNITY SERVICES
GERARDO R. MOUET
EXECUTIVE DIRECTOR
PUBLIC WORKS AGENCY
FRED MOUSAVIPOUR
EXECUTIVE DIRECTOR
INFORMATION TECHNOLOGY DEPARTMENT
JACK CIULLA
CHIEF TECHNOLOGY INNOVATIONS OFFICER
2016-2017 Proposed Budget
City of Santa Ana
TABLE OF CONTENTS
SECTION-PAGE
SECTION 1: BUDGET SUMMARIES
General Fund Revenues ........................................................................................................ GF Summary 1-4
General Fund Expenditures .................................................................................................. GF Summary 5-7
SECTION 2: GENERAL FUND (OPERATING BUDGET)
....................................................................................................... 2-1
..................................................................................................... 2-2
Legislative Affairs ........................................................................................................... 2-4
Non-Departmental & Inter-Fund Transfers ............................................................. 2-6
General Non-Departmental ........................................................................................... 2-7
Community Activities Non-Departmental .................................................................... 2-8
Inter-Fund Transfers ..................................................................................................... 2-9
Clerk .......................................................................................... 2-10
Clerk Administration & Elections ................................................................................. 2-11
....................................................................................................... 2-13
Personnel Services ........................................................................................................... 2-16
Finance & Management Services ................................................................................. 2-19
Management & Support ................................................................................................. 2-21
Accounting ...................................................................................................................... 2-23
Payroll ............................................................................................................................. 2-25
Purchasing ...................................................................................................................... 2-27
Treasury .......................................................................................................................... 2-29
Information Services ...................................................................................................... 2-31
Parks, Recreation and Community Services ............................................................ 2-33
Library Adult Services ................................................................................................... 2-35
Library Youth Services ................................................................................................... 2-37
Library Young Adult Services ........................................................................................ 2-39
Library Technology and Support Services .................................................................... 2-41
Administrative Services ................................................................................................. 2-43
Stadium .......................................................................................................................... 2-45
Santa Ana Zoo at Prentice Park ..................................................................................... 2-47
Recreation ...................................................................................................................... 2-49
Park Ranger Program .................................................................................................... 2-51
Park Services .................................................................................................................. 2-53
Park Building Services ................................................................................................... 2-55
Police Department ............................................................................................................ 2-57
Office of the Chief of Police ........................................................................................... 2-59
Fiscal & Budget Office .................................................................................................... 2-61
Human Resources .......................................................................................................... 2-63
Building & Facility ......................................................................................................... 2-65
Backgrounds ................................................................................................................... 2-67
Traffic.............................................................................................................................. 2-69
Training Services ............................................................................................................ 2-71
Professional Standards .................................................................................................. 2-73
Field Operations ............................................................................................................. 2-75
Information Systems...................................................................................................... 2-77
Animal Services .............................................................................................................. 2-79
i
2016-2017 Proposed Budget
City of Santa Ana
District Investigations .................................................................................................... 2-81
Crimes Against Persons ................................................................................................. 2-83
Special Investigations .................................................................................................... 2-85
Evidence ......................................................................................................................... 2-87
Central Distribution Center (CDC) ............................................................................... 2-89
Forensic Services ............................................................................................................ 2-91
Records Services ............................................................................................................ 2-93
Communications ............................................................................................................ 2-95
Vice ................................................................................................................................. 2-97
Jail Operations ............................................................................................................... 2-99
Regional Narcotics Suppression Program ................................................................... 2-101
Homeland Security ........................................................................................................ 2-103
Tobacco Retail License Program ................................................................................... 2-105
Fire Department ................................................................................................................ 2-107
Administration & Support ............................................................................................. 2-108
Fire Suppression & Emergency Medical Services ........................................................ 2-108
Planning & Building Agency .......................................................................................... 2-109
Administrative Services ................................................................................................. 2-111
Planning Division ........................................................................................................... 2-113
New Construction .......................................................................................................... 2-115
Planning & Plan Check .................................................................................................. 2-117
Community Preservation ............................................................................................... 2-119
Proactive Rental Enforcement Program ....................................................................... 2-121
Neighborhood Initiatives Program ............................................................................... 2-123
Public Works Agency ....................................................................................................... 2-125
SARTC Maintenance ...................................................................................................... 2-127
Traffic Signal Maintenance ............................................................................................ 2-128
Roadway Markings and Signs ....................................................................................... 2-130
Street Lighting ................................................................................................................ 2-132
Community Development Agency ................................................................................ 2-134
Economic Development ................................................................................................. 2-135
General Fund Special Revenue
Cable TV Fund ................................................................................................................ 2-137
Parks and Recreation Special Revenue Fund ............................................................... 2-139
Council Special Projects ................................................................................................. 2-141
General Fund Capital Outlay ......................................................................................... 2-143
Strategic Plan Fund ........................................................................................................ 2-144
Fire Facilities Fund ........................................................................................................ 2-146
Community Development Maintenance ....................................................................... 2-147
Peebler Fund .................................................................................................................. 2-149
SECTION 3: INTERNAL SERVICE FUNDS
Internal Service Fund Summary
Finance & Management Services
Central Services .............................................................................................................. 3-2
Copier Replacement ....................................................................................................... 3-4
Building Maintenance .................................................................................................... 3-5
Custodial Services .......................................................................................................... 3-8
Stores and Property Control .......................................................................................... 3-10
Equipment Replacement ............................................................................................... 3-11
Fleet Maintenance .......................................................................................................... 3-12
Fleet Maintenance ................................................................................................... 3-13
Stores and Property Control ................................................................................... 3-16
Corporate Yard Operations ..................................................................................... 3-18
ii
2016-2017 Proposed Budget
City of Santa Ana
Communication Services ............................................................................................... 3-20
Information Technology
Citywide Information Services Strategic Plan .............................................................. 3-22
Technology Plan ............................................................................................................. 3-23
Network & Telecommunication .................................................................................... 3-24
ERP System .................................................................................................................... 3-26
Payroll Systems .............................................................................................................. 3-27
Land Management ......................................................................................................... 3-28
Customer Service Systems ............................................................................................. 3-28
Content & Collaboration ................................................................................................ 3-29
Administration & Projects ............................................................................................. 3-30
Data Center ..................................................................................................................... 3-31
Technology & Support Services ..................................................................................... 3-32
Personnel Services
Liability and Property Insurance .................................................................................. 3-33
Section 125 Benefits ....................................................................................................... 3-36
Employee Group Benefits .............................................................................................. 3-38
Workers' Compensation ................................................................................................ 3-41
Public Works Agency ..................................................................................................... 3-44
Engineering Services
Transportation, Planning & Project Management ................................................. 3-46
Construction Engineering ....................................................................................... 3-47
Design Engineering.................................................................................................. 3-49
Traffic Engineering .................................................................................................. 3-51
Administrative Services
Administration ......................................................................................................... 3-53
Development Engineering ....................................................................................... 3-55
SECTION 4: COMMUNITY DEVELOPMENT AGENCY FUNDS
Community Development Agency
Revenue & Expenditure Summary Comparisons ................................................................ 4-1
Successor Agency & Capital Projects ............................................................................ 4-6
Administration ......................................................................................................... 4-8
Project Area Debt .................................................................................................. 4-9
Project Area Obligations ....................................................................................... 4-10
Redevelopment Obligation Retirement Fund ........................................................ 4-11
South Main Capital Projects .................................................................................... 4-12
Economic Development Division ..................................................................................
4-13
Workforce Development Board (WDB) .................................................................. 4-18
Santa Ana W.O.R.K Center One-Stop Program ..................................................... 4-22
Housing Division ............................................................................................................ 4-31
Housing Authority ................................................................................................... 4-37
Community Development Block Grant (CDBG)/Emergency Solutions Grant..... 4-44
Housing Development and Rehabilitation ............................................................. 4-50
SECTION 5: SPECIAL REVENUE FUNDS
Special Revenue Fund Summary
OTS Traffic Offenders Program ......................................................................................... 5-2
Inmate Welfare Fund ............................................................................................................ 5-4
Police Special Revenue Fund ................................................................................................ 5-6
Criminal Activities Summary ................................................................................................ 5-8
iii
2016-2017 Proposed Budget
City of Santa Ana
Special Gas Tax Fund ............................................................................................................ 5-14
Traffic Signal Maintenance & Engineering ................................................................... 5-17
Median Landscaping ...................................................................................................... 5-19
Roadway Maintenance ................................................................................................... 5-21
Air Quality Improvement Fund Summary ........................................................................... 5-23
Personnel Services ......................................................................................................... 5-24
Fleet Services .................................................................................................................. 5-26
Planning & Building ....................................................................................................... 5-28
Civic Center Various .............................................................................................................. 5-30
Civic Maintenance Non-Departmental ...................................................................... 5-31
Civic Center Maintenance Parks, Recreation & Community Services ..................... 5-32
Civic Center Security ...................................................................................................... 5-35
Homeland Security Grants (UASI) ....................................................................................... 5-37
COPS Hiring Grant ............................................................................................................... 5-41
Law Enforcement Grants ..................................................................................................... 5-43
Public Library Grant Fund .................................................................................................... 5-47
IMLS Memories to Migration ............................................................................................ 5-50
Equitable Sharing All Funds ............................................................................................. 5-52
Recreation Grants .................................................................................................................. 5-56
OCTA-VNCOC Senior Mobility Program ...................................................................... 5-57
OCTA Senior Mobility Program .................................................................................... 5-58
SECTION 6: ENTERPRISE FUNDS
Enterprise Fund Summary Table
Parking Enterprise Fund ....................................................................................................... 6-2
Parking Meter ................................................................................................................. 6-4
Parking Facilities ............................................................................................................ 6-5
Downtown Enhancement .............................................................................................. 6-6
Parking Facilities (Debt Service) ................................................................................... 6-7
Sanitary Sewer Services Fund ............................................................................................... 6-8
Sewer Services ................................................................................................................ 6-10
Federal Clean Water Protection Enterprise Fund ............................................................... 6-12
Federal Clean Water Protection .................................................................................... 6-14
Water Enterprise ................................................................................................................... 6-16
Water Interfund Transfers ............................................................................................ 6-18
Water Revenue Bond - Debt Service Payments ............................................................ 6-19
Water Production & Supply ........................................................................................... 6-21
Water Systems Maintenance ......................................................................................... 6-23
Water Miscellaneous Operating Expenses (Customer Services) ................................. 6-25
Water Quality & Measurement...................................................................................... 6-26
Water Administration & Engineering ........................................................................... 6-28
Water Capital Construction ........................................................................................... 6-30
Santa Ana Regional Transportation Center ........................................................................ 6-32
Sanitation Enterprise ............................................................................................................ 6-35
Sanitation Interfund Transfer ....................................................................................... 6-36
Environmental Sanitation ............................................................................................. 6-37
Roadway Cleaning .......................................................................................................... 6-39
Graffiti Removal/Street Cleaning.................................................................................. 6-41
Street Trees ..................................................................................................................... 6-43
Refuse Collection Enterprise ................................................................................................ 6-45
Refuse Interfund Transfer ............................................................................................. 6-46
Refuse Collection ........................................................................................................... 6-47
iv
2016-2017 Proposed Budget
City of Santa Ana
SECTION 7: CAPITAL FUNDS & CAPITAL IMPROVEMENT PROGRAM (CIP)
Capital Fund Summary
Highway Safety & Traffic Reduction .................................................................................... 7-2
Measure M Program .............................................................................................................. 7-3
Transportation Area Funds ................................................................................................... 7-5
Sewer Capital Recover ........................................................................................................... 7-6
Sewer Construction Projects ................................................................................................. 7-7
Residential Street Improvement ........................................................................................... 7-8
Street Select Construction ..................................................................................................... 7-9
Federal Aid Safety Program .................................................................................................. 7-10
Traffic System Management Grant....................................................................................... 7-11
State Capital Grants............................................................................................................... 7-12
Habitat Conservation Fund................................................................................................... 7-13
State Recreation Trails Program........................................................................................... 7-14
Park Acquisition and Development Fund ............................................................................ 7-15
Police Building Debt Service Fund ....................................................................................... 7-16
Police Building Debt Schedule .............................................................................................. 7-17
COSA 2014 Lease Financing Debt Service ........................................................................... 7-18
COSA 2014 Lease Financing Schedule ................................................................................. 7-19
General Fund Capital Projects .............................................................................................. 7-20
Parking Fund Capital Projects .............................................................................................. 7-21
Council Special Projects (Capital) ........................................................................................ 7-22
FY 16-17 CIP Projects By Category ....................................................................................... 8-1
Seven-Year Capital Improvement Program ......................................................................... 8-4
v
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City of Santa AnaGeneral Fund 11 Revenue Summary Table
C% Change
15/16 to
TACTUALACTUALADOPTEDPROPOSED
16/17
UFY 13-14FY 14-15FY 15-16FY 16-17
Taxes
Business Tax11,200,93511,342,90411,490,00011,632,3231.2%
Documentary Stamp Tax951,232783,795788,000800,000
1.5%
Half-cent Sales Tax (Safety Prop 172)2,105,4112,014,2542,280,0002,330,160
2.2%
Homeowner Property Tax Subvention217,532212,640230,000230,000
0.0%
Hotel Visitors Tax8,519,1618,983,1798,800,0009,430,000
7.2%
Medical Marijuana Tax001,500,0001,500,000
N/A
Property Tax29,484,37230,866,04531,600,00033,022,000
4.5%
Property Tax In Lieu VLF26,864,82427,552,57428,800,00030,096,000
4.5%
Santa Ana Property Tax Residual (CDA)8,407,61512,054,6916,336,5006,688,000
5.5%
Sales Tax42,261,08743,232,12445,500,00046,504,000
2.2%
Utility Users Tax25,035,49724,918,86927,780,00027,780,000
0.0%
Total Taxes155,047,665161,961,075165,104,500170,012,483
3.0%
Intergovernmental
AB109 Reimbursement144,434161,757167,558165,000
N/A
AB678 Ground Emerg. Transp. Reimbursement Mandate0196,84800
N/A
Motor Vehicle License 151,939146,610163,000165,000
N/A
Overhead Charge - Water 7,467,1806,926,0006,926,0006,926,000
0.0%
P.O.S.T. Reimbursements 21,20346,20025,00046,000
84.0%
Prop 1A State Unfunded Mandates01,710,70200
Property Tax - Pass-through AB1290631,330694,407677,000751,000
10.9%
Rancho Santiago Reimbursement-PRCSA24,43320,44024,00038,700
61.3%
SB90 State Mandates Reimbursement 203,036858,087311,000409,305
31.6%
SB118627,81827,622020,797
N/A
Total Intergovernmental8,671,37310,788,6738,293,5588,521,802
2.8%
Use of Money
Earnings on Investments283,118494,599600,000668,000
11.3%
Loss(Gain) MV on Investments429,76047,37800
N/A
Police Department Jail Facility Rental13,790,25511,785,03317,165,00015,980,000
-6.9%
PRCSA - Godinez High School(1,519)8,71729,8000
-100.0%
Recreation Facility Rental46,22426,45946,00026,300
-42.8%
Rental of Property132,216137,205136,000144,000
5.9%
Rental of Stadium171,495131,933175,000200,000
14.3%
Total Use of Money14,851,55012,631,32418,151,80017,018,300
-6.2%
Miscellaneous
Attorney Reimbursement1,045,667910,262979,000979,000
N/A
City Events130,200339,905375,000340,400
N/A
Expense Reimbursement44,326116,43344,00046,500
5.7%
Expense Reimbursement - Condemn Deposit311100
N/A
Expense Reimbursement - SAUSD60,976000
N/A
Extension Request Fee0020,0000
-100.0%
Fire Gifts & Donations761000
N/A
Graffiti Enforcement Reimbursement150,000000
N/A
Indirect Cost Recovery1,763,7602,809,5502,200,0002,400,000
9.1%
Jail Kitchen Rental53,94337,89557,00033,000
-42.1%
Library Gifts & Donations125000
N/A
Miscellaneous Receipts6,7243,0391,0001,500
50.0%
Miscellaneous Recoveries58,36377,09563,00065,519
N/A
GF Summary - 1
City of Santa AnaGeneral Fund 11 Revenue Summary Table
C% Change
15/16 to
TACTUALACTUALADOPTEDPROPOSED
16/17
UFY 13-14FY 14-15FY 15-16FY 16-17
Monitoring/PILOT fees40,66569,47661,00072,000
15.3%
Other Library Recoveries2,7703,2602,6503,100
17.0%
Park Maint. Expense Reimbursement76,03762,00062,0000
-100.0%
Plan Check Reimbursement360,658123,753166,0000
-100.0%
Police Miscellaneous Reimbursements105,533(28,867)20,00020,000
0.0%
Police OT Reimbursement27,21120,1495,0005,000
N/A
Property & Evidence Recovery38,96311,81223,00011,000
-52.2%
Recreation Expense Reimbursement3,0676,9443,5006,300
80.0%
Refuse Contract Program Surcharge4,672,2184,672,3654,972,0004,972,000
0.0%
Refuse Program Savings Recovery1,351,5001,351,5001,352,0001,352,000
0.0%
Sale of Junk and Waste01,00800
Sale of Land02,50000
Sale of Maps and Documents13,77820,66918,61023,037
23.8%
Stale Dated Checks6,3459,51100
N/A
Storage of Weapon Fee2,6002,2005,0001,500
-70.0%
Write-Off of Collections0(8,337)00
N/A
Total Miscellaneous10,016,22010,614,13210,429,76010,331,856
-0.9%
Franchise Fees
CATV Franchise Fees1,337,6931,511,0351,362,0001,375,620
1.0%
Electrical Utility1,247,9791,345,1331,298,0001,400,000
7.9%
Gas Utility483,083523,231493,000533,000
8.1%
Total Franchise Fees3,068,7543,379,3993,153,0003,308,620
4.9%
Charges for Services
Abandoned Vehicle Reimbursement/PBA21,546000
N/A
Animal Quarantines10,5726,86220,0005,000
N/A
Building Plan Check1,105,2451,087,2151,128,4841,292,845
14.6%
Building Standards Revolving fund(3,722)67,1183,250
-54.3%
Center Programs72,62588,17877,950138,400
77.5%
Code Enforcement Reimbursement80,00048900
N/A
Concession Vending Machines2,8843,8253,5004,200
20.0%
Copy of Lost Citation861310100
N/A
EIR Review Fees40,91269,27076,69785,610
11.6%
Electrical Plan Check190,493159,831192,493149,432
-22.4%
Emergency Response Reimbursement-PD61,24143,48260,00055,000
-8.3%
Engineering Service Charge900000
N/A
False Alarm Charge-Fire50000
N/A
False Alarm Charge-Police97,98483,740100,000100,000
0.0%
Fingerprint Card Processing Fees6900100
N/A
Fire Inspection Fee02600
N/A
Fire Range User Fees8,60014,4509,00014,450
60.6%
Firearm License Fee2,1752,0301,7002,000
17.6%
Food Sale Concession33,60033,60036,40034,400
-5.5%
Friend of Zoo Contribution44,78454,74243,65030,000
-31.3%
Friend of Zoo Education Contribution040,00040,00040,000
0.0%
Friend of Zoo Vet Contribution20,00020,00020,00020,000
0.0%
Hazardous Material Discloser Fees5888621,0001,000
0.0%
Impound/Owner Release Animals4,8142,4085,0001,500
-70.0%
Jail Booking Fee0450270,00050,000
N/A
Jail Pay to Stay Program00200,75050,000
N/A
Land Use Certificate Processing Fee290,847376,589428,729307,705
-28.2%
Landscape Plan Review14,27810,0975,2156,571
26.0%
Leisure Classes403,443325,251590,000289,100
-51.0%
Library Fines64,83555,43566,00053,400
-19.1%
GF Summary - 2
City of Santa AnaGeneral Fund 11 Revenue Summary Table
C% Change
15/16 to
TACTUALACTUALADOPTEDPROPOSED
16/17
UFY 13-14FY 14-15FY 15-16FY 16-17
Library Meeting Room Rental303715550400
-27.3%
Library Microfiche Rentals495340400200
N/A
Library Video Rentals10,5568,0779,5506,900
-27.7%
Mechanical Plan Check105,383103,48596,480121,337
25.8%
Miscellaneous Service Charge23,04549,65671,00059,248
-16.6%
Mitigation Monitoring Fee1,0823584000
N/A
Non-Resident Library Card Fee1,9351,3071,5501,300
-16.1%
OCFA Admin Processing Fee1,0951,6201,3201,381
N/A
Paramedic Service Charge2,656,8633,293,4053,141,5003,415,637
8.7%
Paramedic Subscription Fee157,715165,035217,000219,170
1.0%
Park Reservation248,920297,577257,450300,500
16.7%
Passport Fee9,67510,1759,8000
-100.0%
Photo Services1,1089631,000500
-50.0%
Plumbing Plan Check91,21657,76373,84045,966
-37.7%
Police Report Fee143,992162,442140,000160,000
14.3%
Pool Charges28,29130,17531,40031,000
-1.3%
Project Coordination Charge47,35140902,417
N/A
Recreation Staff Reimbursement92,25180,30984,05080,700
-4.0%
Repo Release8,18011,4408,0009,000
12.5%
Residential Inspection Surcharge (PREP)549,008557,090555,000629,809
13.5%
Sale of Printed Materials1317781,0001,000
0.0%
Shopping Cart Containment Program39,385041,41040,600
-2.0%
Site Plan Review Charge845,022656,905506,616716,144
41.4%
Stop pay/Reissue fees353395150150
N/A
Street and Alley Repair3,1383,1583,0003,000
0.0%
Tennis Reservations49,03944,00044,00053,300
21.1%
Variance Fees299,402218,611208,221148,685
-28.6%
Vehicle Equipment Citation Sign-Off7,4305,9285,0007,000
40.0%
Vehicle Release Charge86,590114,790125,00091,000
-27.2%
Vehicle Storage Fee00060,000
N/A
Youth Field Usage Fee63,47575,19972,55082,600
13.9%
Youth Sports17,13926,31421,10030,000
42.2%
Zoo Admissions1,031,190988,6941,100,0001,100,000
0.0%
Zoo Education82,633102,35289,15091,700
2.9%
Total Charges for Services9,272,2429,548,43610,301,17310,244,709
-0.5%
Licenses and Permits
Alarm Permit Fees92,65897,66295,00095,000
0.0%
Bingo Licenses10010000N/A
Building Permits772,8701,157,7661,440,2061,426,154
-1.0%
Bus Shelter Fees200,000185,749204,000150,000
-26.5%
Dog Licenses659,881605,956707,000560,000
-20.8%
Dog Licenses - CCI95,93380,601101,000125,336
24.1%
Electrical Permits321,672646,162563,195680,418
20.8%
Filming Permit6,3644,6204,9506,500
31.3%
Fireworks Stands Permits7,0007,90007,700
N/A
General Plan Update Surcharge99,796116,312124,490127,636
2.5%
Grading Permits48,20933,44435,24021,042
-40.3%
Heating Permits174,489295,041290,827420,524
44.6%
Medical Marijuana Regist. & Reg. Safety01,068,080242,0000
N/A
MMD Requlatory Safety Permit0120,8600169,204
N/A
Newsbox Permit Fees47,43726,96727,00027,000
0.0%
Occupancy Permits399,441405,401427,459362,508
-15.2%
Outdoor Dining Permits01,2091,0002,000
100.0%
Plumbing Permits163,980296,764289,270268,086
-7.3%
Street Closure Permit5,4554,1225,0005,000
0.0%
GF Summary - 3
City of Santa AnaGeneral Fund 11 Revenue Summary Table
C% Change
15/16 to
TACTUALACTUALADOPTEDPROPOSED
16/17
UFY 13-14FY 14-15FY 15-16FY 16-17
Street Vendor Permit15,6864,02122,33022,665
1.5%
Tobacco Permits175,927173,228177,000178,000
0.6%
Total Licenses & Permits3,286,8985,331,9654,756,9674,654,774
-2.1%
Fines
Administrative Citations/Comm Pres207,748136,151228,000106,533
-53.3%
Bad Check Recoveries19,68022,92822,00025,000
13.6%
Court Fines - Non-Traffic75,98742,859111,00075,000
-32.4%
Court Fines - Traffic299,833139,896300,000250,000
-16.7%
Foreclosed Properties Fines041,14900
Lost /Damaged Library Materials9,27011,14410,5008,900
-15.2%
Lost/Damaged Uncatalogued Materials301400
N/A
Medical Marijuana Administratvie Citation05,000012,023
N/A
Parking Fines3,949,5974,378,5514,700,0004,400,000
-6.4%
Redlight Camera Program2,402,2281,126,852250,0000
-100.0%
Tobacco Fine001,0000
-100.0%
Total Fines6,964,3735,904,5455,622,5004,877,456
-13.3%
Transfers-In
Transfer from Select Street Construction012,79900
N/A
Transfer from PWA Administration Fund100,847000
N/A
Transfer from PWA Engineering121,375000
N/A
Transfer from Building Maintenance98,059000
N/A
Total Transfers-In320,28112,79900N/A
TOTAL GENERAL FUND 11211,499,355220,172,347225,813,258228,970,0001.4%
GF Summary - 4
General Fund Expenditure Summary Table
as % ofIncrease (Decrease)
ACTUALACTUALADOPTEDPROPOSEDFY 16-1715-16 to 16-17
DEPARTMENT & DIVISIONFY 13-14FY 14-15FY 15-16FY 16-17Total GF 11in $in %
POLICE DEPARTMENT
Office of the Chief of Police1,218,1061,314,6742,029,7081,745,1430.8%(284,565)-14.0%
Fiscal & Budget643,163688,150754,053869,9880.4%115,93515.4%
Human Resources1,028,4981,395,031570,606587,4740.3%16,8683.0%
Building & Facility3,221,2163,412,4083,281,0153,300,4851.4%19,4700.6%
Backgrounds00900,843989,2980.4%88,4559.8%
Traffic8,055,6547,616,2727,882,8917,205,3603.1%(677,531)-8.6%
Training Services1,351,1291,469,7861,695,7171,612,2480.7%(83,469)-4.9%
Professional Standards1,261,0811,052,2991,034,0921,451,4980.6%417,40640.4%
Field Operations41,176,23643,060,28947,930,77956,162,49624.5%8,231,71717.2%
Information Systems1,049,913857,1731,162,7581,446,7930.6%284,03524.4%
Animal Services1,242,8671,681,8261,656,6691,681,3750.7%24,7061.5%
District Investigations7,332,3736,975,8587,808,3707,922,1693.5%113,7991.5%
Crimes Against Persons8,579,6547,893,8976,743,2817,248,8703.2%505,5897.5%
Special Investigations125,770614,6943,204,8693,768,6651.6%563,79617.6%
Evidence646,125658,3001,017,924771,4830.3%(246,441)-24.2%
CDC972,979972,7091,263,2071,620,5710.7%357,36428.3%
Forensic Services2,151,5992,213,7002,450,9622,701,9981.2%251,03610.2%
Records Services1,663,5831,594,6962,001,8311,973,8240.9%(28,007)-1.4%
Communications4,257,8184,327,6725,401,2336,295,1142.7%893,88116.5%
Vice590,16611,4759,34000.0%(9,340)-100.0%
Jail Operations15,936,56415,631,83016,835,76817,359,9457.6%524,1773.1%
Regional Narcotic Supp. Prgm1,176,1722,229,3382,440,6912,152,0090.9%(288,682)-11.8%
Homeland Sec. & Crime Prev.252,548262,201243,088181,9480.1%(61,140)-25.2%
Tobacco Retail Lic. Prgm111,184159,287199,771206,3560.1%6,5853.3%
Attrition000(8,997,992)-3.9%(8,997,992)N/A
Subtotal104,044,399106,093,564118,519,466120,257,118
52.5%1,737,652
1.5%
FIRE DEPARTMENT
Office of the Fire Chief13,7287,852000.0%0N/A
Fire Suppression & EMS38,806,67140,163,10241,662,30041,765,14418.2%102,8440.2%
Subtotal38,820,39940,170,95441,662,30041,765,144
18.2%102,8440.2%
PARKS, RECREATION & COMMUNITY SERVICES
Library Adult Services962,548894,0741,194,6631,286,0350.6%91,3727.6%
Library Youth Services624,804653,189712,715861,3300.4%148,61520.9%
Library Young Adult Services331,453370,820406,693439,6550.2%32,9628.1%
Library Technology and Support Services1,283,6771,367,2961,482,7071,605,8050.7%123,0988.3%
Administrative Services1,312,2481,349,6671,636,3801,496,2050.7%(140,175)-8.6%
Stadium188,938235,533245,040248,7550.1%3,7151.5%
S.A. Zoo at Prentice Park1,907,0271,900,7992,209,3592,276,1901.0%66,8313.0%
Recreation3,495,1965,842,2384,894,9325,598,1302.4%703,19814.4%
Park Ranger Program642,880256,720261,87500.0%(261,875)-100.0%
Park Maintenance5,947,6635,340,6085,194,0345,408,2802.4%214,2464.1%
747,6011,390,9701,481,210
Park Building Services1,364,1530.6%90,2406.5%
Attrition00(1,334,791)
0-3.9%(1,334,791)N/A
Subtotal17,444,03619,575,09819,629,36819,366,804
8.5%(262,564)-1.3%
DC {ǒƒƒğƩǤ Ώ Ў
General Fund Expenditure Summary Table
as % ofIncrease (Decrease)
ACTUALACTUALADOPTEDPROPOSEDFY 16-1715-16 to 16-17
DEPARTMENT & DIVISIONFY 13-14FY 14-15FY 15-16FY 16-17Total GF 11in $in %
PLANNING & BUILDING AGENCY
Administrative Services1,500,9191,531,5471,661,2382,018,5480.9%357,31021.5%
Planning Division1,694,9431,468,7551,887,8762,088,1140.9%200,23810.6%
New Construction1,393,4021,489,6831,820,6981,991,4830.9%170,7859.4%
Permits & Plan Check1,225,1661,324,2661,717,7652,014,7430.9%296,97817.3%
Community Preservation677,3231,233,365912,3161,099,8900.5%187,57420.6%
Proactive Rental Enf. Prgm654,080602,416765,325496,7700.2%(268,555)-35.1%
000544,470544,470
Neighborhood Initiatives Program (NIP)0.2%N/A
Attrition000(739,796)(739,796)
N/A
Subtotal7,145,8347,650,0338,765,2179,514,222
4.2%749,0058.5%
FINANCE & MANAGEMENT SERVICES
Management & Support714,461819,137896,9161,002,9000.4%105,98411.8%
Accounting1,035,2171,162,3471,371,2361,683,0000.7%311,76422.7%
Payroll322,447389,646376,857415,5200.2%38,66310.3%
Purchasing834,197910,2101,008,9761,085,4450.5%76,4697.6%
Treasury & Customer Svc.844,246753,733608,809884,7970.4%275,98845.3%
Information Services(1,335)0000.0%0N/A
Attrition000(198,048)-0.1%(198,048)N/A
Subtotal3,749,2334,035,0734,262,7944,873,6142.1%610,82014.3%
PUBLIC WORKS AGENCY
SARTC Maintenance40800300,0000.1%300,000N/A
Traffic & Transportation Engineering1,819,4092,001,7762,076,6572,287,3001.0%210,64310.1%
Roadway Markings & Signs560,886548,881968,620568,0000.2%(400,620)-41.4%
Street Lighting2,574,2612,573,6283,294,3433,153,2201.4%(141,123)-4.3%
Attrition000(399,765)-0.2%(399,765)N/A
Subtotal4,954,9645,124,2866,339,6205,908,755
2.6%(430,865)-6.8%
COMMUNITY DEVELOPMENT AGENCY
001,188,565490,675(697,890)
Economic Development0%-58.7%
-0.01%N/A
Attrition000(25,000)(25,000)
Subtotal001,188,565465,675(722,890)
0.2%-60.8%
TRANSFER TO PROJECT FUNDS
600,000820,0001,045,0001,464,345
Transfer to Civic Center F740.6%419,34540.1%
0300,00000
Capital Outlay Fund 510.0%0N/A
002,494,5002,075,155
Transfer to Strategic Plan0.9%(419,345)N/A
9,066,1504,290,7294,612,1904,622,660
Police Building Debt Svc.2.0%10,4700.2%
Peebler Fund Fund 4180.0%0N/A
04,950,00000
04,421,9654,415,1514,415,905
COSA Lease Financing F4041.9%7540.0%
Subtotal9,666,15014,782,69412,566,84112,578,0655.5%11,2240.1%
CITY MANAGER'S OFFICE
General Non-Departmental4,023,1083,946,5614,557,0504,906,4652.1%349,4157.7%
Community Activities - Non Dept.508,4431,540,740000.0%0N/A
City Manager's Office1,729,6631,938,8982,090,1162,320,0051.0%229,88911.0%
Legislative Affairs401,672367,668371,915377,5150.2%5,6001.5%
Attrition000(100,000)-0.04%(100,000)N/A
Subtotal6,662,8857,793,8677,019,0817,503,985
3.3%484,9046.9%
DC {ǒƒƒğƩǤ Ώ Џ
General Fund Expenditure Summary Table
as % ofIncrease (Decrease)
ACTUALACTUALADOPTEDPROPOSEDFY 16-1715-16 to 16-17
DEPARTMENT & DIVISIONFY 13-14FY 14-15FY 15-16FY 16-17Total GF 11in $in %
CITY ATTORNEY'S OFFICE
City Attorney's Office2,107,4242,073,7542,411,2922,928,9251.3%517,63321.5%
Attrition000(50,000)-0.02%(50,000)N/A
Subtotal2,107,4242,073,7542,411,2922,878,925
1.3%467,63319.4%
PERSONNEL SERVICES
Personnel Services982,2641,143,4581,178,2981,455,0420.6%276,74423.5%
Attrition000(50,000)-0.02%(50,000)N/A
Subtotal982,2641,143,4581,178,2981,405,0420.6%226,74419.2%
BOWERS MUSEUM 1,474,2851,474,8881,474,8401,475,8900.6%1,0500.1%
Subtotal1,474,2851,474,8881,474,8401,475,890
0.6%1,0500.1%
CLERK OF THE COUNCIL'S OFFICE
Clerk Administration663,371698,665795,5741,001,7610.4%206,18725.9%
Attrition000(25,000)0.0%(25,000)N/A
Subtotal663,371698,665795,574976,761
0.4%181,18722.8%
TOTAL GENERAL FUND 11
197,715,244210,616,333225,813,257228,970,000100.0%1.4%
3,156,743
DC {ǒƒƒğƩǤ Ώ А
4§¨² 0 ¦¤ )³¤³¨® ««¸ ,¤¥³ "« ª
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
CITY MANAGER'S OFFICE
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
Administration1,729,6631,938,8982,090,1162,320,005
01103010
01104012Legislative401,672367,668371,915377,515
Attrition000(50,000)
TOTAL
2,131,3352,306,5652,462,0312,647,520
*Effective FY12-13, Council Services funded under
City Manager's Administration budget.
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel1,621,9521,812,2841,934,8812,154,620
61000
Contractual284,469274,862304,210319,810
62000
Commodities63,53346,33354,26054,260
63000
Fixed Charges161,381173,086168,680168,830
65000
Attrition000(50,000)
TOTAL2,131,3352,306,5652,462,0312,647,520
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1.001.00
Mayor
6.006.00
Councilmembers
City Manager
17901.001.00
Deputy City Manager
24911.001.00
Executive Assistant To the City Manager
06701.001.00
Communications Manager
29251.001.00
Senior Management Assistant
63602.002.00
Secretary to the City Manager
10701.001.00
Executive Assistant
09003.003.00
TOTAL
10.007.0010.007.00
2-1
GENERAL FUND
CITY MANAGER'S OFFICEACCOUNTING UNIT
City Manager's Office01103010
Statement of Purpose
To provide for the effective implementation of the City Council's policy and priorities, advise the Council on
reliable methods of responding to community needs, ensure responsible organizational and fiscal management,
and promote the philosophy of continuous improvement.
SERVICE PROGRAM
*Effective development and implementation of the City goals while ensuring responsible organizational
fiscal management.
*Enhancing the development and implementation of a system for continuous organizational improvement.
*Provide research and advice to Council and effectively implement City Council's policies and priorities.
2-2
GENERAL FUND
CITY MANAGER'S OFFICEACCOUNTING UNIT
Administration01103010
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries & Wages Regular1,108,1641,289,5191,332,6031,530,190
Salaries Part-Time117,5401,05900
61020
61040 Salaries -Overtime9,45212,80700
Retirement Plan158,901232,382305,478310,710
61100
61110 Part-Time Retirement44091600
Medicare Insurance12,68316,68620,76521,965
61120
61130 Employees Insurance89,934124,765143,525157,125
Retiree Medical Insurance7,8491,94200
61170
61180 Compensation Insurance23,49726,48531,91034,030
Relocation and Temp Housing Assistance30,07629,21324,00024,000
61190
6xxxx Attrition000(20,000)
SUBTOTAL PERSONNEL
1,558,5341,735,7731,858,2812,058,020
Communications24,46338,97229,15029,150
62010
62120 Travel & Conferences7,85221,19620,00030,000
4,4144,49318,25018,250
62140 Membership & Dues
62300 Other Contractual Services16,0183,30628,33028,330
Parking Validation005,5205,520
62600
62700 Auto Expense1,0005,5006,0006,000
000(15,000)
6xxxx Attrition
SUBTOTAL CONTRACTUAL
53,74773,468107,250102,250
63001 Miscellaneous Operating Expense46,34138,03335,50035,500
Gas & Diesel5602,0432,7602,760
63300
Attrition000(15,000)
SUBTOTAL COMMODITIES
46,90140,07638,26023,260
65000 Building Rental 62,885 62,88553,60053,600
Equipment Rental, City3,0769,86114,25514,255
65010
65011 Equipment Replacement014,94416,765150
Accident Repair & Replacement00016,765
65012
65100 Insurance (Risk Management)4,5201,8911,7051,705
SUBTOTAL FIXED CHARGES
70,48189,58186,32586,475
TOTAL OPERATING
1,729,6631,938,8982,090,1162,270,005
*Effective FY12-13, Council Services funded under
City Manager's Administration budget.
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1790 City Manager 1.001.00
Deputy City Manager
24911.001.00
0670 Executive Assistant to the City Manager 1.001.00
Communications Manager
29251.001.00
6360 Senior Management Assistant 2.002.00
Secretary to the City Manager
10701.001.00
0900 Executive Assistant 3.003.00
TOTAL
10.000.0010.000.00
2-3
GENERAL FUND
CITY MANAGER'S OFFICEACCOUNTING UNIT
Legislative Affairs01104012
Statement of Purpose
To ensure that Councilmembers are provided the means in which to perform their legislative responsibilities
and establish municipal policies.
This program provides the services to enable Councilmembers to maintain an awareness of community needs,
analyze program possibilities and available resources, select and implement programs, and evaluate the efficiency
and effectiveness of City programs.
SERVICE PROGRAM
*Councilmembers participate in meetings of the City Council, Redevelopment Agency, Housing Authority,
Industrial Development Bond Authority, Santa Ana Financing Authority, City Council committees, and in
various community meetings, and in presentations on behalf of civic and regional events.
*Councilmembers also participate in local, state, and national organizations of municipal officials and attend
various conferences to promote local needs, to increase knowledge and to share information.
2-4
GENERAL FUND
CITY MANAGER'S OFFICEACCOUNTING UNIT
Legislative01104012
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages - Regular0000
61020Salaries & Wages-Part-Time11,45011,65012,40012,400
61100Retirement Plan3674407,810310
61110Part-Time Retirement225281240240
61120Medicare Insurance1,0631,1071,0501,050
61130Employees Insurance49,99162,97555,00055,000
61180Compensation Insurance32257100100
61190Retirement Plan0007,500
SUBTOTAL PERSONNEL63,41876,51176,60076,600
62010Communications5,8743,0634,5254,525
62120Travel and Conferences23,37829,79628,00028,000
62140Membership & Dues5,9493,3667,0007,000
62300Other Contractual Services135,611100,46386,13591,735
63030Community Events5,3770014,000
62600Parking Validation12,53322,70715,30015,300
62700Auto Expense42,00042,00042,00042,000
SUBTOTAL CONTRACTUAL230,722201,395182,960202,560
63001Misc. Operating Expense16,6336,25716,00016,000
SUBTOTAL COMMODITIES16,6336,25716,00016,000
65000Building & Site Rental88,73081,33680,40080,400
65100Insurance (Risk Management)2,1702,1691,9551,955
SUBTOTAL FIXED CHARGES90,90083,50582,35582,355
TOTAL401,672367,668357,915377,515
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Mayor1.001.00
Councilmembers6.006.00
TOTAL7.000.007.00
2-5
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
NON-DEPARTMENTAL & INTERFUND TRANSFERS
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
01105015General Non-Departmental4,023,1083,946,5614,557,0504,906,465
01118810Community Activities Non-Departmental508,4431,540,74000
Interfund Transfers
011060199,666,15014,782,69412,566,84112,578,065
Attrition
000(50,000)
TOTAL
14,197,70020,269,99617,123,89117,434,530
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel
61000353,121502,33300
Contractual
62000445,848653,328940,8751,310,025
Commodities
6300054,22955,03422,55032,550
Fixed Charges
650002,693,1152,707,5732,664,6002,634,865
Capital
660009,680000
Debt Service
67000975,557644,034929,025929,025
Interfund Transfers
680009,666,15015,707,69412,566,84112,578,065
6xxxxxAttrition000(50,000)
TOTAL
14,197,70020,269,99617,123,89117,434,530
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Note:
No permanent positions are assigned to this
activity. It was created in FY 76-77 to provide
for management training, consortium, and other
expenses, including labor adjustments that are
not budgeted in any specific departmental activity.
2-6
GENERAL FUND
NON-DEPARTMENTAL ACCOUNTING UNIT
General Non-Departmental 01105015
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62140 Membership, Subscriptions, Dues 123,17970,844167,500182,500
62300 Contract Services-Professional 247,417441,723767,3751,121,525
62302 Contract Vendor Personnel Services 04,05000
62600 Parking Validation 006,0006,000
6xxx Attrition 000 (50,000)
SUBTOTAL CONTRACTUAL 370,596516,617940,8751,260,025
63001 Misc. Operating Expenses 14,72621,04922,55032,550
SUBTOTAL COMMODITIES 14,72621,04922,55032,550
65050 Automation Plan 2,662,2302,662,2302,662,2302,632,230
65100 Insurance (Risk Management)02,6312,3702,635
SUBTOTAL FIXED CHARGES 2,662,2302,664,8612,664,6002,634,865
67100 Principal-Debt Service 581,658447,473726,105741,875
67110 Interest-Debt Service 393,898196,561202,920187,150
SUBTOTAL DEBT SERVICE 975,557644,034929,025929,025
68000 Transfer to Fund 52 0100,00000
SUBTOTAL MISCELLANEOUS EXPENDITURES 0100,00000
69011 Reserve for Appropriation 0000
SUBTOTAL MISCELLANEOUS EXPENDITURES 0000
TOTAL OPERATING 4,023,1083,946,5614,557,0504,856,465
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Note:
No permanent positions are assigned to this
activity. It was created in FY 76-77 to provide
for management training, consortium, and other
expenses, including labor adjustments that are
not budgeted in any specific departmental activity.
2-7
GENERAL FUND
NON-DEPARTMENTAL ACCOUNTING UNIT
Community Activities-Non-Departmental 01105810
AccountACTUALACTUALADOPTED PROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular224,584325,41600
Salaries Part-Time
6102046,01834,09900
Salaries Overtime
6104010,81515,71000
61100Retirement Employer Contribution28,01556,75300
Part-Time Retirement
611100000
61120Medicare Insurance3,6015,24000
Health Insurance
6113030,71753,00400
61170Retiree Health Insurance3,2404,05400
Workers Compensation Insurance
611806,1318,05600
SUBTOTAL PERSONNEL
353,121502,33300
Utilities
6200001,093
62010Communications4,0365,7040
Cellular Phone Charges
620128001,46200
62200Advertising05000
Training, Transportation, Meetings
6212017992300
62140Membership, Subscriptions, Dues18,52312,85000
Contract Services-Professional
6230050,59091,73600
62302Contract Services-Personnel82516,97200
Parking Validation
6260013095000
62700Auto Expense1704,52000
SUBTOTAL CONTRACTUAL
75,253136,71000
Misc. Operating Expenses
6300139,19533,54700
63300Gas & Diesel30843800
SUBTOTAL COMMODITIES
39,50433,98500
Building Rental
6500014,04520,37500
65010Rental City Equipment1,9952,71200
Computer Service Charge
6504014519500
65050I.S. Strategic Plan5,5407,32500
Insurance Charges
651009,16012,10500
SUBTOTAL FIXED CHARGES
30,88542,71200
Machinery & Equipment
664009,680000
SUBTOTAL CAPITAL
9,680000
Transfer to Fund 52
680000825,00000
SUBTOTAL CAPITAL
0825,00000
TOTAL OPERATING
508,4431,540,74000
2-8
GENERALFUND
INTERFUND TRANSFERSACCOUNTING UNIT
Interfund Transfers01106019
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
TRANSFER TO FUND
074 Transfer to Civic Center Maintenance600,000820,0001,045,0001,464,345
68000
051 Capital Outlay Fund
680000300,00000
052 Strategic Plan
68000002,494,5002,075,155
404 2014 Lease Financing
6800004,421,9654,415,1514,415,905
418 Peebler Fund Capital
6800004,950,00000
400 Transfer to Police Building Debt Service
680009,066,1504,290,7294,612,1904,622,660
SUBTOTAL INTER FUND TRANSFERS
9,666,15014,782,69412,566,84112,578,065
TOTAL
9,666,15014,782,69412,566,84112,578,065
Note:
These are transfers from the General Fund
to those Funds which have no direct revenue,
or to those funds which available revenue
must be supplemented from general revenue
of the City.
2-9
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
CLERK OF THE COUNCIL OFFICE
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
Clerk Administration and Elections
01107031663,371698,665795,5741,001,761
Attrition
000(25,000)
TOTAL
663,371698,665795,574976,761
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel
61000515,737551,961643,853795,205
Contractual
6200077,80479,82881,500131,500
Commodities
6300031,72028,90329,00029,000
Fixed Charges
6500038,11037,97141,22146,056
Attrition
xxxx000(25,000)
TOTAL
663,371698,665795,574976,761
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Clerk of the Council
19901.001.00
Assistant Clerk of the Council
TBD0.00 1.00
Senior Deputy Clerk of the Council
72902.002.00
Senior Office Specialist
73601.001.00
Administrative Intern
80000.001.00
TOTAL
4.000.005.001.00
2-10
GENERAL FUND
CLERK OF THE COUNCILPROGRAM
Clerk Administration and Elections01107031
Statement of Purpose
To facilitate the legislative policymaking process, to accurately record and validate the proceedings of the City Council, to provide
for timely and thorough access to the public record, to conduct the City's elections as required by the Charter and the Elections
Code of the State of California and to carry out responsibilities mandated by the Fair Political Practices Act.
This program administers the activities related to Council legislation, processes Council-approved agenda items,
manages the public record, and disseminates information concerning Council actions both to City staff and the public.
The Clerk's administrative functions are largely mandated by law (Brown Act, Maddy Act, Public Records Act, City
Charter, City Code among others) and include preparation and management of legal notices, Agendas, Minutes, deeds,
contracts, ordinances, resolutions, and other documents; maintenance of the City Charter, City Code, and Electronic
Legislative files (Laserfiche); and coordination of the Citywide records retention schedule.
The Clerk of the Council administers City elections and City election notices, communicates election results,
administers the candidacy and nomination process and generally oversees the conduct of elections. Voting
services are provided by the Orange County Register of Voters by contract with the City. Additionally, the Clerk
of the Council is the local filing officer for the Fair Political Practices Commission (FPPC) and maintains FPPC records.
Accomplishments in FY 2015-16
*
Implemented workflow to improve council meeting agenda reports process.
*
Continued to improve Public Record Request process.
*
Assisted City Attorney and City Manager's Office on development of Council Policy on Brown Act Violations and
Sanctions.
*Updated Boards & Commissions Handbook.
*Assisted with the update of the City Council Handbook.
*Streamlined agreement and insurance processes; developed database for contracts process involving the
City Attorney, Finance, and City Clerk departments; and conducted citywide training.
*
Reviewed the City's Records Retention Schedule and determined if records retention schedules guidelines
and maintenance are appropriate; examine alternative storage solutions for departmental records.
*Provided training to Recording Secretaries on motions, and standardizes agendas and minutes.
*
disclosure categories and employee designations as required on a biennial basis.
Action Plan for FY 2016-2017
* Will coordinate training in conjunction with the City Attorney's Office on email archive search requests.
* Manage 2016 General Municipal Election.
*
participation during 2018 election year.
*
* Improve video and audio casting of official City Meetings.
Assist with improvements in Room 147 Conference Room, including teleconferencing.
*
Implement Voter Outreach Program.
*
2-11
GENERAL FUND
CLERK OF THE COUNCIL OFFICEACCOUNTING UNIT
Clerk Administration and Elections01107031
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries-Regular
61000391,596407,544419,169554,140
61020Salaries & Wages-Temporary2,054062,97064,290
61040Salaries-Overtime4,5926,5284,0004,000
61100Retirement-Employer Contribution52,04468,80285,45999,365
61110Retirement-Temporary7700535
61120Medicare Insurance5,8406,1256,1206,430
61130Health Insurance46,36650,62252,63558,160
61170Retiree Health Benefits6,2855,1873,9250
61180Workers Compensation Insurance6,8847,1529,5758,285
Attrition000(5,000)
SUBTOTAL PERSONNEL515,737551,961643,853790,205
62010Communications3,4323,6272,5002,500
62120Training & Transportation8662,7273,0003,000
62140Membership, Subscription & Dues2,4111,1002,0002,000
62200Advertising2,06417,3006,0006,000
62300Contract Services Professional63,03049,07459,000109,000
62600Parking Validations003,0003,000
62700Auto Expense6,0006,0006,0006,000
Attrition000(10,000)
SUBTOTAL CONTRACTUAL77,80479,82881,500121,500
63001Operating Materials & Supplies31,72028,90329,00029,000
Attrition000(10,000)
SUBTOTAL COMMODITIES31,72028,90329,00019,000
65000Building Rental29,48529,34633,45837,431
65100Insurance Charges8,6258,6257,7638,625
SUBTOTAL FIXED CHARGES38,11037,97141,22146,056
TOTAL663,371698,665795,574976,761
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Clerk of the Council
19901.001.00
Assistant Clerk of the Council
TBD0.001.00
Senior Deputy Clerk of the Council
72902.002.00
Senior Office Specialist
73601.001.00
Administrative Intern
80000.001.00
TOTAL
4.000.005.001.00
2-12
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
CITY ATTORNEY'S OFFICE
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
01108032 City Attorney's Office 2,107,4242,073,7542,411,2922,928,925
Attrition 000(50,000)
TOTAL
2,107,4242,073,7542,411,2922,878,925
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel
610001,526,4901,545,8221,858,3272,080,960
Contractual
62000439,238379,497413,990700,300
Commodities
6300029,64236,29118,00018,000
Fixed Charges
65000105,358105,358112,975121,665
Capital
660006,6956,7868,0008,000
Attrition
000(50,000)
TOTAL
2,107,4242,073,7542,411,2922,878,925
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1690 City Attorney 1.001.00
1650 Chief Assistant City Attorney 2.002.00
1620 Senior Assistant City Attorney, Assistant 5.505.50
City Attorney, Deputy City Attorney
7120 Senior Legal Secretary 2.002.00
1675 Senior Paralegal 1.001.00
SUBTOTAL 11.5011.50
1630Senior Assistant City Attorney 0.500.50
1670Paralegal 0.001.00
1675 Senior Paralegal (Liability Fund)1.001.00
1.502.50
TOTAL 13.000.0014.000.00
*.5 of attorney funded by Police Department
*1 Senior Paralegal funded by Risk Management
* Salaries subsidized by CDBG (not reflected here)
2-13
GENERAL FUND
CITY ATTORNEY'S OFFICEPROGRAM
City Attorney's Office01108032
Statement of Purpose
To advance the legal interests of the City through services exemplified by respect, integrity, and professionalism.
The City Attorney is appointed by and serves at the pleasure of the City Council. The City Attorney's Office is the City's
legal counsel providing such services as appearing in litigation on behalf of the City and its officials, drafting all ordinances,
resolutions, contracts, and advising officials and employees on all matters of law pertaining to official duties. This office
is also empowered to prosecute violations of municipal and state law on behalf of the People of the State of California.
The Santa Ana City Attorney's Office is composed of 9 attorneys, two paralegals, and two support staff members.
The Office is divided into three "work groups" built around particular fields of practice or responsibility.
ORGANIZATIONAL STRUCTURE
ADMINISTRATION
This group is composed of the City Attorney and the Legal Management Assistant, and is responsible for
office operations, budget, technology, training & development, human resource management, practice, and systems
management.
DEVELOPMENT SERVICES GROUP
This group provides advisory and litigation services to the various departments, agencies, boards and commissions of
the City whose focus is development and construction including the Planning & Building Agency, Community
Development Agency and the Public Works Agency. This group prosecutes violations of the Santa Ana Municipal Code.
GENERAL COUNSEL GROUP
This group is responsible for providing a wide range of legal services to all non-development oriented agencies, boards,
and commissions of the City such as the Santa Ana Police Department, Management and Finance Services Agency,
and Parks & Recreation. Additionally, they manage all of the tort/civil liability litigation and provide support and
assistance to the Risk Management Division, as well as providing advice to the Santa Ana Police Department.
2-14
GENERAL FUND
CITY ATTORNEY'S OFFICEACCOUNTING UNIT
City Attorney's Office01108032
ACTUALACTUALADOPTEDPROPOSED
Account
LINE ITEM RESOURCES
FY 13-14FY 14-15FY 15-16FY 16-17
Code
61000Salaries & Wages-Regular*1,156,6231,084,0611,315,587 1,411,060
61020Salaries & Wages, Part-Time 12,66355,5610 0
61100Retirement Plan 166,085213,325294,285
375,025
0
61110Retirement Part-Time 4751,5000
21,920
61120Medicare Insurance 15,96016,22220,070
233,915
61130Employees Insurance 133,996147,628191,635
0
61170Retiree Medical Insurance 12,99400
39,040
61180Compensation Insurance 27,69427,10536,750
SUBTOTAL PERSONNEL1,526,4901,545,8221,858,3272,080,960
62010Communications 20,82623,94521,420 21,420
62120Training & Transportation 11,6387,4248,000 8,000
62140Membership, Subscription & Dues 3,8008,0878,000 8,000
62300Other Contractual Services 402,392338,454371,570 657,880
62302Other Personnel Services 5811,5865,000 5,000
Attrition000(50,000)
SUBTOTAL CONTRACTUAL439,238379,497413,990650,300
63001Operating Materials & Supplies 29,64236,291 18,00018,000
SUBTOTAL COMMODITIES29,64236,29118,00018,000
65000Building & Site Rental 100,000100,000108,153 116,305
65100Insurance (Risk Management)5,3585,3584,822 5,360
SUBTOTAL FIXED CHARGES105,358105,358112,975121,665
66600Books, Records & Video 6,6956,786 8,0008,000
66510Computer Software 00 00
SUBTOTAL CAPITAL6,6956,7868,0008,000
TOTAL2,107,4242,073,7542,411,2922,878,925
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1690City Attorney1.001.00
1650Chief Assistant City Attorney2.002.00
1620Senior Assistant City Attorney, Assistant5.505.50
City Attorney, Deputy City Attorney
7120Senior Legal Secretary2.002.00
1675Senior Paralegal1.001.00
SUBTOTAL11.5011.50
1630Senior Assistant City Attorney0.500.50
1670Paralegal (Liability Fund)0.001.00
1675Senior Paralegal (Liability Fund)1.001.00
1.502.50
TOTAL13.0014.00
.5 of attorney funded by Police Department
*
*1 Senior Paralegal funded by Risk Management
*Salaries subsidized by CDBG (not reflected here)
2-15
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
PERSONNEL SERVICES
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
01109050Personnel Services982,2641,143,4581,178,2981,455,042
Attrition000(50,000)
TOTAL
982,2641,143,4581,178,2981,405,042
ACTUALACTUALREVISEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel
61000740,006892,035960,4281,086,980
Contractual
62000123,236113,426111,249261,249
Commodities
6300065,15484,13079,83079,830
Fixed Charges
6500053,86853,86826,79126,983
Attrition
000(50,000)
TOTAL
982,2641,143,4581,178,2981,405,042
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director, Personnel Services
18300.200.20
Senior Personnel Analyst
15403.003.00
Senior Personnel Technician
07701.001.00
Personnel Technician
12501.002.00
7300Senior Personnel Services Specialist1.001.00
Personnel Executive Secretary
75300.400.20
Personnel Services Specialist
70700.600.40
Training Coordinator
12801.000.00
Clerical Aide
90601.001.00
TOTAL GENERAL FUND
8.201.007.801.00
SECTION 3: INTERNAL FUNDS
Liability & Property
080090513.353.40
Workers' Compensation
082090546.356.40
Employee Benefits
081090536.356.65
SECTION 5: SPECIAL REVENUE
Air Quality Improvement Trust Fund
031090501.751.75
17.800.0018.200.00
TOTAL POSITIONS
26.001.0026.001.00
2-16
GENERAL FUND
PERSONNEL SERVICESPROGRAM
Personnel Services01109050
Statement of Purpose
To provide responsive professional personnel management assistance to City departments to achieve and maintain a multi-cultural,
highly trained and well-compensated workforce.
The department's recruitment and selection system reflects a strong commitment to practicing principles that will create and
maintain a competent workforce representative of the community. This program also facilitates interaction with employee associations
and maintains a salary structure which is both externally competitive and internally equitable. Personnel Services endorses
sound management practices and a continuous improvement philosophy by providing timely, high quality services. The
department promotes the development of productive employees through training and promotional opportunities.
Accomplishments in FY 2015-2016
*Successful negotiations with seven bargaining groups .
*Successfully completed a number of high level recruitments.
*Successfully drafted and implement a consolidated MOU for SEIU.
*Updated salary resolutions which created clarity and transparency.
*Implemented strategies to improve Police recruitments.
*Reinitiated comprehensive City Wide training program.
*Timely completion of State-mandated AB1825 Sexual Harassment Training, citywide.
*Successful CHP/BIT audit of Department of Transportation (DOT) random drug and alcohol testing programs.
Action Plan for FY 2016-2017
Successfully negotiate seven Labor agreements.
*
Complete City-wide classification and compensation study
*Continue to support and assist departments with personnel issues by recommending appropriate intervention strategies
for successful resolution.
*Assist all departments with organizational analysis/reclassifications.
*Continue to implement efforts to maintain a work environment free of discrimination, harassment and retaliation.
*Continued compliance with CHP/BIT audit of our Department of Transportation (DOT) random drug and alcohol testing program.
*Comply with Federal and State mandates regarding training such as anti-harassment training for supervisors.
*
employee disciplinary issues.
*Complete department succession strategy.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of recruitments60175150160
# of exams administered80160140160
# of general training classes offered15243530
# of investigation completed681012
Efficiency
% of department costs funded by General Fund0.5%0.6%0.5%0.6%
Average # of days to establish eligible lists607590120
% of classes with current job specification60%60%60%50%
Effectiveness
% of minority representation in workforce72.0%75.0%75.0%70.0%
% of new employees passing probation95.0%98.0%100.0%98.0%
% of appointments filled by promotion50.0%35.0%35.0%40.0%
% annual attrition rate5.0%7.5%7.5%8.0%
2-17
GENERAL FUND
PERSONNEL SERVICESACCOUNTING UNIT
Personnel Services01109050
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries & Wages-Regular
61000560,236660,168659,116768,080
Salaries & Wages-Temporary
610207,8669,06914,06516,020
Salaries & Wages-Overtime
610401,5863,28015,00015,000
Retirement Plan
6110080,691113,168163,752163,410
Part-Time Retirement
61110466466525600
Medicare Insurance
611208,2829,69011,35510,465
Employees Insurance
6113065,34488,85187,760105,145
Retiree Health Insurance
611709,276000
Compensation Insurance
611806,2597,3428,8558,260
Attrition
000(25,000)
SUBTOTAL PERSONNEL
740,006892,035960,4281,061,980
Communications
620108,3668,1195,0005,000
Training & Transportation
621205,7234,47735,45435,454
Membership, Subscription & Dues
621401,0321,40700
Other Contractual Services
6230056,57460,35940,095190,095
Other Personnel Services
6230246,01232,44817,50017,500
M & R Machine & Equipment
623222,08562710,00010,000
Parking Validation
626002,1704,7152,0002,000
Auto Expense
627001,2751,2751,2001,200
Attrition
000(20,000)
SUBTOTAL CONTRACTUAL
123,236113,426111,249241,249
Operating Materials & Supplies
6300165,15484,13079,83079,830
Attrition
000(5,000)
SUBTOTAL COMMODITIES
65,15484,13079,83074,830
48,48821,94921,603
Building & Site Rental
6500048,488
5,3804,8425,380
Insurance (Risk Management)
651005,380
SUBTOTAL FIXED CHARGES
53,86853,86826,79126,983
TOTAL
982,2641,143,4581,178,2981,405,042
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director, Personnel Services
0.200.20
01830
Senior Personnel Analyst
3.003.00
01540
Senior Personnel Technician
1.001.00
00770
Personnel Technician
01250
1.002.00
Senior Personnel Services Specialist
1.001.00
07300
Personnel Executive Secretary
0.400.20
07530
07070 Personnel Services Specialist
0.600.40
Training Coordinator
01280
1.000.00
Clerical Aid
0.000.00
09060
TOTAL
8.200.00 7.800.00
2-18
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
FINANCE & MANAGEMENT SERVICES
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
01110100 Management & Support714,461819,137896,916
Accounting1,035,2171,162,3471,371,2361,683,000
01110110
Payroll322,446389,646376,857415,520
01110115
Purchasing834,197910,2101,008,9761,085,445
01110120
Treasury & Customer Service844,246753,733608,809884,797
01110130
Information Services(1,335)000
01110140
Attrition000(198,048)
TOTAL
3,749,2324,035,0734,262,7944,87,614
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel
610004,698,3675,018,6605,450,3206,130,710
Contractual
62000685,545586,146540,14563,108
Commodities
63000181,486244,112232,070248,295
Fixed Charges
65000(1,877,349)(1,881,814)(2,012,361)(1,996,071)
Debt Service
6700055,106000
Transfers
68000062,20252,62052,620
69000 Payment to Other Agencies 6,0785,76700
Attrition
000(198,048)
TOTAL
3,749,2324,035,0734,262,7944,87,614
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1120Accounting Manager0.500.50
Accountant I
11403.173.17
Accountant II
11503.003.00
Accounting Assistant
70101.001.00
Accounting Assistant/Systems Technician
70150.670.00
Accounts Payable Supervisor
70091.001.00
Assistant Director of Finance & Mgmt. Svcs
11800.650.65
Budget & Research Manager
04900.900.90
Business Tax Collector/Inspector
12402.002.00
Buyer
13502.672.67
Customer Service Representative
12208.008.00
Executive Director, Finance & Management
11900.450.45
Finance Executive Secretary
06201.001.00
Meter Reader Collector
12104.004.00
2-19
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
FINANCE & MANAGEMENT SERVICES
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Payroll Technician
74102.002.00
Purchasing Specialist
05472.002.00
Revenue/Contract Compliance Examiner
18701.001.00
Revenue Supervisor
10900.000.00
Senior Accountant
74903.003.00
Senior Accounting Assistant
72802.002.00
Senior Accounting Assistant/Systems Tech.
70160.002.00
Senior Budget Analyst
04952.002.00
Senior Financial Analyst
04801.001.00
Asset Management Analyst
TBD0.001.00
Payroll Systems Analyst
74150.000.50
Senior Payroll Technician
74151.001.00
Supervising Accountant (Auditor Program)
75001.001.00
Supervising Buyer
02691.001.00
Treasury and Customer Services Manager
11700.900.90
Treasury Services Specialist
11651.001.00
Treasury Services Supervisor
70201.001.00
1215Utilities Billing/Systems Tech
2.002.00
9041Account Clerk I (P/T)
4.004.00
0270Assistant Buyer (PTCS)
1.001.00
9790Budget Intern (PT)
2.001.00
9050Clerical Assistant
1.001.00
9780Customer Service Clerks
5.005.00
9120Data Entry Clerk (PT)
1.001.00
8080Management Intern (PT)
2.003.00
9775Municipal Utility Reader-Collector (PT)
3.003.00
9720Purchasing Clerk
1.001.00
9060Senior Clerical Aide (P/T)0.000.00
TOTAL GENERAL FUND
49.9120.0052.7420.00
SECTION 3: INTERNAL FUNDS
Central Services
071101002.151.002.151.00
07310100Building Maintenance
14.806.0014.606.00
07510100Fleet Maintenance
20.702.0020.052.00
Stores & Property Control
076101022.653.002.403.00
Corporate Yard Operations
085101380.202.000.302.00
Communication Services
102101402.300.00
IS Strategic Plan
10910-Var17.092.56
SECTION 6: ENTERPRISE FUNDS
Parking Enterprise
02718-Var8.2013.20
TOTAL OTHER FUNDS
68.0914.0055.2614.00
TOTAL PERSONNEL
118.0034.00108.0034.00
2-20
GENERAL FUND
FINANCE & MANAGEMENT SERVICESPROGRAM
Management & Support01110100
Statement of Purpose
To provide quality financial management services to the City organization and to insure prudent use and maintenance
of the City's financial resources and physical assets.
This program provides direction and support to Finance & Management Services. The Division is responsible
for the improvement of operational efficiency through internal audits and special research, and the review,
preparation, and monitoring of the City's operating and capital budgets.
SERVICE PROGRAM
ACCOUNTING
To provide accurate, meaningful, and responsive accounting services, internal control systems and financial reports
in accordance with generally accepted accounting principles.
PURCHASING/PAYROLL/CENTRAL SERVICES
To supply quality and economical material and services to City departments which are promptly priced, purchased,
provided, and paid. To process an accurate payroll that complies with all state and federal tax and labor laws,
and conforms to negotiated pay and benefits as identified in employee contracts. To provide reprographic
and messenger services to all City departments.
TREASURY/CUSTOMER SERVICE
To provide for the receipt, custody, and investment of City funds in a prompt and courteous manner through sound
and prudent policies.
BUILDING MAINTENANCE
To maintain safe, secure, attractive, and efficient City buildings and equipment through regular custodial services
and preventative maintenance.
FLEET SERVICES
To provide safe, attractive, and efficient vehicles to City departments through procurement assistance, preventative
maintenance, and repair.
2-21
GENERAL FUND
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Management & Support Services01110100
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
439,882485,235548,688599,940
61000 Salaries & Wages-Regular
30,08440,21634,36038,165
61020 Salaries & Wages-Temporary
02810,00010,000
61040 Salaries & Wages-Overtime
64,74192,019118,340131,965
61100 Retirement Plan
61110Part-Time Retirement1,0106871,2901,995
6,1226,8567,7708,380
61120 Medicare Insurance
84,41397,865104,140117,175
61130 Employees Insurance
6,97451700
61170 Retiree Health Insurance
6,3606,9747,2808,445
61180 Compensation Insurance
000(25,000)
Attrition
SUBTOTAL PERSONNEL 639,586730,396831,868891,065
9,14812,2577,4607,460
62010 Communications
4,2035,4385,0007,500
62120 Training & Transportation
1,8541,8432,6502,650
62140 Membership, Subscription & Dues
9,2464,9355,0001,000
62300 Other Contractual Services
0000
62302 Other Personnel Services
1,2001,20001,200
62700 Auto Expense
SUBTOTAL CONTRACTUAL 25,65126,25420,1103,810
19,39423,15615,39020,390
63001 Operating Materials & Supplies
SUBTOTAL COMMODITIES 19,39423,15615,39020,390
23,00523,00523,40523,805
65000 Building & Site Rental
6,8256,8266,1436,830
65100 Insurance (Risk Management)
SUBTOTAL FIXED CHARGES 29,83029,83129,54830,635
TOTAL 714,461809,637896,91697,900
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director, Finance & Management
11900.200.20
Assistant Director of Finance & Mgmt. Svcs
11800.200.20
Budget & Research Manager
64000.900.90
Senior Financial Analyst
04801.001.00
Asset Management Analyst
TBD0.001.00
Senior Budget Analyst
04952.002.00
Finance Executive Secretary
06201.001.00
Management Interns (PT)
08082.002.00
Budget Intern(PT)
97901.001.00
TOTAL
5.303.006.303.00
2-22
GENERAL FUND
FINANCE & MANAGEMENT SERVICESPROGRAM
Accounting01110110
Statement of Purpose
To provide responsive accounting services within generally accepted accounting principles.
The responsibilities of this division include billing/collection of accounts receivables, auditing and analyzing status of funds,
performing various Accounts Payable functions, grant/contract compliance, ledger reconciliations, maintenance of
capital assets and long-term debt records, offering financial support to operating departments including providing
financial analysis upon request, accurate and timely preparation of the City's Comprehensive Annual Financial Report (CAFR),
the Single Audit Report of Federal and California Grants and other compliance reports to State, Federal and local agencies.
The responsibilities of this division also include ERP Financial module system and sub system administration. The
financial modules include General Ledger, Accounts Receivable, Cash Ledger, Project and Activity, Grant Management &
Billing, Capital Assets, and Accounts Payable.
Accomplishments in FY 2015-2016
*Received Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial
Reporting for the fiscal year ended June 30, 2015.
*Updated vendor master files to enhance internal control procedures for Accounts Payable by obtaining latest vendor
information including W-9 and Electronic Payment (ACH) Enrollment Form.
* Updated and developed City-wide policies and procedures, including Capitalization Policy and Federal Grant Cost
Allocation Procedures.
* Played a major role in the implementation of the Uniform Guidance and offered technical assistance to other agencies/
departments by providing Federal grant compliance supplement and training opportunities.
* Created the Internal Auditor subdivision functions.
* Hosted the City's first California Society of Municipal Finance Officers(CSMFO) training to provide educational
opportunities for local government agencies.
Action Plan for FY 2016-2017
*Receive Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial
Reporting for the fiscal year ended June 30, 2016.
* Establish internal audit functions and perform internal control procedures reviews to evaluate and improve the
effectiveness of the City's control processes.
* Review and update Accounting policies and procedures to enhance internal controls.
* Streamline CAFR preparation process by establishing structured procedures and improving data entry automation.
* Implement Lawson Infor Version 10.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of false alarms, hazardous material, and other
miscellaneous receivables billed
8,4598,4198,9008,900
# of grant receivables billed
634653670670
$ value of miscellaneous accounts receivable billed
$73,177,873$64,089,440$71,000,000$71,000,000
Efficiency
Accounting Division cost as a percentage (%) of
0.280%0.258%0.237%0.237%
total City expenditures
Effectiveness
% of miscellaneous accounts receivable collected
82.00%70.00%76.00%76.00%
without use of private collection agencies
2-23
GENERAL FUND
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Accounting Division01110110
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
669,189752,014772,578966,360
61000Salaries & Wages-Regular
36,25417,69538,38540,225
61020Salaries & Wages-Temporary
16,25911,63732,36032,360
61040Salaries & Wages-Overtime
92,217134,068234,319295,420
61100Retirement Plan
1,3566641,4401,510
61110Part-Time Retirement
6,5577,34913,45016,195
61120Medicare Insurance
101,627110,729180,935200,000
61130Employees Insurance
11,01312,52417,6750
61170Retiree Health Insurance
61180Compensation Insurance 9,1559,49313,17014,675
Attrition 000 (81,831)
SUBTOTAL PERSONNEL943,6261,056,1741,304,3121,484,914
5,7847,1447,4207,420
62010Communications
7,2228,70515,00015,000
62120Training & Transportation
8151,25724,46524,465
62140Membership, Subscriptions & Dues
125,778139,21755,530105,530
62300Other Contractual Services
0000
62302Other Personnel Services
600600600600
62700Auto Expense
SUBTOTAL CONTRACTUAL140,199156,924103,015153,015
30,37730,58342,93042,930
63001Operating Materials & Supplies
000 (5,000)
Attrition
SUBTOTAL COMMODITIES30,37730,58342,93037,930
37,19037,19037,83638,480
65000Building & Site Rental
6,8256,8266,1436,830
65100Insurance (Risk Management)
(123,000)(125,350)(123,000)(125,000)
65200Customer Services Charge
SUBTOTAL FIXED CHARGES(78,985)(81,334)(79,021)(79,690)
TOTAL1,035,2171,162,3471,371,2361,596,169
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director of Finance & Mgmt. Svcs.
11900.100.10
Assistant Director of Finance & Mgmt. Svcs.
11800.200.20
1120Accounting Manager
0.500.50
7500Supervising Accountant (Auditor Program)
1.001.00
Senior Accountant
74903.003.00
Accountant II
11503.003.00
Accountant I
11403.173.17
7016 Senior Accounting Assistant/Systems Tech 0.001.00
7015 Accounting Assistant/Systems Tech 0.671.00
7280 Senior Accounting Assistant 1.001.00
7010 Accounting Assistant 1.001.00
9041 Account Clerk I 2.002.00
TOTAL
13.642.0014.972.00
The following are being charged to I.S. Strategic Plan Fund:
.50 - Accounting Manager
.83 - Accountant I
2-24
GENERAL FUND
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Payroll Services01110115
Statement of Purpose
To process an accurate payroll that complies with all relevant tax and labor laws, and conforms to
negotiated pay and benefits as identified in employee contracts.
The payroll group provides accurate preparation, distribution and reporting of payroll, ensuring that employees are
paid correctly, that all applicable vendors are paid correctly, and that all reporting requirements are met.
Vendors include PERS, deferred compensation program provider, unions, recipients of garnishment payments,
charities and government taxing entities.
Accomplishments in FY 2015-2016
*Successful upgrade to ePersonality v 10.5
*Completed Self-Service module including: Leave balances & personal information view.
*Distributed all payroll stubs via Self-Service module.
Action Plan for FY 2016-2017
Expand use of Self-Service module as follows:
* Leave requests/approvals
* W4 & DE4 Tax changes
* Employee personal changes.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
*
Average # of payroll checks and direct deposits 1,5001,4431,4001,400
processed per pay period
*
Average # of vendor checks processed per pay period16151514
*
Number of W-2s processed2,0001,7211,7001,650
2-25
GENERAL FUND
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Payroll01110115
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
230,468259,503243,299257,415
Salaries & Wages-Regular
61000
0008,400
Salaries & Wages-Temporary
61020
32016,53710,00013,400
Salaries & Wages-Overtime
61040
32,70644,25953,30361,630
Retirement Plan
61100
000315
Retirement Plan-Temporary
61110
3,2703,9133,3953,690
Medicare Insurance
61120
42,92352,53548,74051,990
Employees Insurance
61130
3,49467900
Retiree Health Insurance
61170
2,1782,4882,8603,120
Compensation Insurance
61180
SUBTOTAL PERSONNEL
315,359379,914361,597399,960
3,4603,2503,250
Communications
620102,834
3635,0004,500
Training & Transportation
62120887
00500
Membership, Subscription & Dues
621400
2,8513,0003,000
Other Contractual Services
623000
00300
Auto Expense
627000
00(5,000)
Attrition
0
SUBTOTAL CONTRACTUAL
3,7216,67411,2506,550
3,3673,0584,0104,010
Operating Materials & Supplies
63001
SUBTOTAL COMMODITIES
3,3673,0584,0104,010
TOTAL
322,446389,646376,857410,520
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director, Finance & Management
11900.050.05
Assistant Director of Finance & Mgmt. Svcs
11800.050.05
Payroll Systems Analyst
74150.000.50
Senior Payroll Technician
74101.001.00
Payroll Technician
72802.002.00
Senior Clerical Aide
90700.001.00
TOTAL
3.100.003.601.00
1 - Payroll Systems Analyst funded in IS Strategic Plan Fund
2-26
GENERAL FUND
FINANCE & MANAGEMENT SERVICESPROGRAM
Purchasing01110120
Statement of Purpose
To effectively provide quality economical products and services to City departments which are promptly priced,
purchased, provided, and paid.
This program provides centralized purchasing and accounts payable services for the City. Purchasing works with
all City agencies to develop technical specifications, advertising and bidding procedures, and payment processing
to ensure quality products and services are purchased while adhering to the City Charter and City Code requirements.
Accomplishments in FY 2015-2016
*Continued support all users of the Lawson IC, AP and Procurement modules.
*Streamline small dollar purchases by expanding the procurement card program.
Action Plan for FY 2016-2017
*Update Purchasing P&P to incorporate recent legislation/regulations
*Conduct citywide Infor/Lawson training
*Develop a Buyers Lawson procedures manual.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Purchase Orders processed/paid
1,3281,4921,3001300
Invoices paid
27,44926,81626,20026200
Request for Council Action
# Prepared
53565555
Dollar Volume
$ 11,000,000$ 10,975$ 11,300$ 11,300
2-27
GENERAL FUND
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Purchasing01110120
Account ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries & Wages-Regular 476,762 513,150 587,955
557,055
61020 Salaries & Wages-Temporary 80,05197,608108,965
99,060
61040 Salaries & Wages-Overtime 2973009,570
9,570
61100 Retirement Plan 66,48092,566146,880
113,545
61110 Part-Time Retirement 1,2171,7602,270
3,715
61120 Medicare Insurance 6,6197,3418,395
7,885
61130 Employees Insurance 78,45584,157100,030
91,415
61170 Retiree Health Insurance 6,9438,0290
9,105
61180 Compensation Insurance 5,6285,9377,740
7,130
Attrition 00 (21,368)
0
SUBTOTAL PERSONNEL722,452810,848898,480950,437
62010 Communications 7,080
62120 Training & Transportation 7,7817,7307,0807,105
621403,2022,9377,1052,830
Membership, Subscriptions & Dues
62700 3974102,830300
Auto Expense
6230000026,000
Other Contractual Services
000 (5,000)
Attrition
SUBTOTAL CONTRACTUAL11,37911,07717,01538,315
630018,0678,2257,0008,225
Operating Materials & Supplies
SUBTOTAL COMMODITIES8,0678,2257,0008,225
6500053,41053,41054,33855,270
Building & Site Rental
651006,8256,8266,1436,830
Insurance (Risk Management)
SUBTOTAL FIXED CHARGES60,23560,23660,48162,100
TOTAL802,133890,386982,9761,059,077
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director, Finance & Management0.050.05
1190
Assistant Director of Finance & Mgmt. Svcs0.100.10
1180
0269Supervising Buyer1.001.00
Buyer*2.672.67
1350
Accounts Payable Supervisor1.001.00
7009
Purchasing Specialist2.002.00
0547
1.001.00
9720Purchasing Clerk
Account Clerk I2.002.00
9041
1.00
0270Assistant Buyer (PTCS)1.00
TOTAL6.824.006.824.00
.33 Buyer is charged to the I.S. Strategic Plan fund .
*
2-28
GENERAL FUND
FINANCE & MANAGEMENT SERVICESPROGRAM
Treasury & Customer Service01110130
Statement of Purpose
To provide for the receipt, custody and investment of City funds in a prompt and courteous manner through sound
and prudent policies.
This program is responsible for the receipt, custody and recordation of all revenues, and for managing the City's investment
portfolio and the debt service on City bond issues. Treasury staff bills and collects several of the City's major revenues such
as business licenses, dog licenses, utility users tax, hotel visitor tax, paramedic subscriptions, and municipal utility
user charges. Municipal Utility Services (MUS) staff handles water meter reading and water turn-ons and turn-offs.
Accomplishments in FY 2015-2016
*
and modernizing UUT Code).
*Implemented Medical Marijuana Business License Tax/Treasury Services Program in support of Measure BB.
*Implemented an Image Cash Letter (ICL) solution with iNovah Cashiering Program Application for direct deposits of payments
to the City's bank account.
*Implemented an enhanced Tier I online payment portal for Business License Tax payments.
*Implemented a Municipal Utility Services (MUS) Billing System Water Conservation Program in support of Public Works
Water Conservation Program
*
*
*Developed & implemented RFP for Revenue Auditing, Recovery, Reporting, Analysis, and Implementation Monitoring Services.
Action Plan for FY 2016-2017
*Develop and implement an Interactive Voice Response(IVR) system with real time payment processing and customer
pay-by-phone capability for Municipal Utility Service (MUS) accounts.
*Develop and implement an upgrade to the city-wide Cashiering Program Application (iNovah) to integrate online and
over-the-phone real time payment posting.
*Implement an upgrade to the Municipal Utility Service (MUS) Billing & Customer Service Application (enQuesta), adding
Job Scheduling, Active Task Management, Single Sign-on, and Mobile Application capabilities.
*Develop & implement Enhanced Electronic Billing & Payment Presentation for Water Utility and Business License Tax Billings.
*Develop & implement RFP for Official Depository Banking Services.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of business tax accounts
27,893 27,896 28,750 29,500
# of hotel visitor's tax reports processed
456 456 450 444
# of dog licenses
15,320 15,620 16,230 16,400
# of MUS bills processed
322,674 323,571 323,800 323,900
# of water meters read
270,087 270,239 270,346 270,500
# of customers served at cashier counters
91,205 90,955 88,000 86,000
# of delinquent MUS accounts turned off
1,487 1,586 1,500 1,500
# of utility user tax remittances
2,820 2,820 3,060 3,100
# of utility user max tax remittances
36 36 - -
# of paramedic subscription processed
6,839 6,540 6,600 6,700
# of parking citations payments processed
10,261 13,110 12,500 11,000
# of LAR payments processed
7,285 7,307 7,300 7,300
Efficiency
Average Meter Reader reads per day
600 650 650 650
Effectiveness
% of payments received and processed same day
100%100%100%100%
% of available funds invested
100%100%100%100%
GENERAL FUND
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Treasury & Customer Service01110130
Account ACTUALACTUALREVISEDPROPOSED
LINE ITEM RESOURCES
CodeFY 12-13FY 13-14FY 14-15FY 15-16
61000Salaries & Wages-Regular1,423,6671,323,5371,219,6841,391,195
61020Salaries & Wages-Temporary171,384220,231196,941255,140
61040Salaries & Wages-Overtime5,07725,49117,78017,780
61100Retirement Plan180,892208,695292,480319,105
61110Part-Time Retirement6,4278,2557,4607,880
61120Medicare Insurance20,90420,07822,11921,690
61130Employees Insurance219,980189,670245,047234,105
61170Retiree Health Insurance23,52818,99922,1770
61180Compensation Insurance26,81726,37130,37629,240
Attrition000(49,849)
SUBTOTAL PERSONNEL
2,078,6792,041,3282,054,0632,226,286
62010Communications16,18616,17415,00015,000
62120Training & Transportation3282,7194,2954,295
62140Other Agency Services6564431,4501,450
62300Other Contractual Services440,179344,176337,450366,813
62322M&R Machinery & Equipment14,7331,5834,5604,560
62501Lease Payments149000
62700Auto Expense3003000300
SUBTOTAL CONTRACTUAL
472,531365,394362,755392,418
63001Operating Materials & Supplies102,521163,362142,215152,215
63300Gas & Diesel17,76115,72820,52520,525
Attrition000(5,000)
SUBTOTAL COMMODITIES
120,282179,090162,740167,740
65000Building & Site Rental75,85075,85077,16878,486
65010Equipment Rental, City31,84127,37228,97031,322
65012Accident Repair & Replacement0009,900
65100Insurance (Risk Management)6,8256,8266,1436,826
65220Treasury Services Charges(2,002,945)(2,000,595)(2,135,650)(2,135,650)
SUBTOTAL FIXED CHARGES
(1,888,429)(1,890,547)(2,023,369)(2,009,116)
67200Capitalized Lease Obligation55,106000
SUBTOTAL DEBT SERVICE
55,106000
Transfer to Fund 404
68000052,70252,62052,620
SUBTOTAL TRANSFERS
052,70252,62052,620
Payment to Other Agencies
691426,0785,76700
SUBTOTAL MISCELLANEOUS
6,0785,76700
TOTAL
844,246753,733608,809829,948
REVISED FY 14-15PROPOSED FY 15-16
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1190Executive Director of Finance & Mgmt. Svcs 0.050.05
Treasury and Customer Services Manager
11700.900.90
1180Assistant Director of Finance & Mgmt. Svcs0.100.10
7020Treasury Services Supervisor1.001.00
1090Revenue Supervisor0.00 0.00
1870Revenue/Contract Compliance Examiner1.001.00
1240Business Tax Collector/Inspector2.002.00
1165Treasury Services Specialist1.001.00
7280Senior Accounting Assistant1.001.00
1220Customer Service Representative8.008.00
1215Utilities Billing/Systems Technician2.002.00
1210Meter Reader Collector4.004.00
9780Customer Service Clerk5.005.00
9775Municipal Utility Reader-Collector3.003.00
9790Budget Intern1.000.00
9120Data Entry Clerk1.00
1.00
9050Clerical Assistant1.001.00
TOTAL
21.0511.0021.0510.00
2-30
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Information Services01110140
Account ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages-Regular(1,025)000
61040Salaries & Wages-Overtime0000
61100Retirement(101)000
61120Medicare Insurance(25)000
61130Employees Insurance(175)000
61170Retiree Health Insurance0000
61180Compensation Insurance(10)000
SUBTOTAL PERSONNEL
(1,335)000
TOTAL
(1,335)000
*
Consolidated Citywide Information Services & Strategic plan in the ISF 109
2-31
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
BOWERS MUSEUM CORPORATION
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
01112030Museum Operations 1,474,2851,474,8881,474,8401,475,890
TOTAL
1,474,285 1,474,8881,474,8401,475,890
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Other Agency Services
6225112,65513,25813,71014,260
Fixed Charges - Insurance
651005,0005,0004,5005,000
69135 Payments to Sub-agents 1,456,6301,456,6301,456,6301,456,630
TOTAL
1,474,2851,474,8881,474,8401,475,890
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
*In accordance with the agreement between the
City of Santa Ana and the Bowers Museum
Corporation, authorized City staff who were
assigned to the Museum, were transitioned
to employment with the Museum in FY 87-88.
2-32
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
PARKS, RECREATION AND COMMUNITY SERVICES
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
Library Adult Services
01111150962,548894,0741,194,6621,286,035
Library Youth Services
01111160624,804653,189712,713861,330
Library Young Adult Services
01111180331,453370,820406,693439,655
Library Technology and Support Services
011111901,283,6771,367,2961,482,7061,605,805
Administrative Services
011132001,312,2481,349,6671,636,3931,496,205
Stadium
01113210188,938235,533245,040248,755
Santa Ana Zoo at Prentice Park
011132201,907,0271,900,7992,209,3572,276,190
Recreation
011132303,495,1965,842,2384,894,9285,598,130
Park Ranger Program
01113240642,880256,720261,8750
Park Services
011132505,947,6635,340,6085,194,0335,408,280
Park Building Services
01113260747,6011,364,1531,390,9681,81,210
Attrition
000
(
1,
3
3
4,
7
9
1)
TOTAL
17,444,03619,575,09819,629,36819,66,804
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel8,938,7329,369,95911,081,88811,704,045
61000
Contractual6,052,0776,057,1445,886,9456,233,610
62000
Commodities898,449904,740808,880878,880
63000
Fixed Charges1,441,1141,483,8821,505,8651,539,725
65000
Capital Outlay73,22184,372305,33545,335
66000
Debt Payment40,443040,4550
67000
Interfund Transfers01,675,00000
68000
Attrition000(1,334,791)
TOTAL17,444,03619,575,09819,629,36819,66,804
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
7010Accounting Assistant1.001.00
0190Administrative Services Manager1.001.00
5150Bibliographic Technician1.001.00
0460Community Events Supervisor1.001.00
1945Community Services Manager1.001.00
1940Community Services Supervisor6.006.00
5400Ex. Director, Parks, Rec & Com Svcs.1.001.00
1010General Maintenance Supervisor1.001.00
4180General Maintenance Worker4.004.00
1500Graphics Designer I1.001.00
5195Library Operations Manager1.001.00
5050Library Services Assistant3.003.00
1720Management Analyst1.001.00
4106Park Maintenance Inspector II2.002.00
4320Parks Maintenance Supervisor1.001.00
5115Principal Librarian4.004.00
5310Recreation Leader4.004.00
5330Recreation Program Coordinator3.003.00
7280Senior Accounting Assistant2.002.00
5109Senior Librarian8.008.00
5100Senior Library Technician (T) *1.001.00
0150Senior Management Analyst 1.001.00
6330Senior Park Maintenance Supervisor1.001.00
Supervising Library Services Assistant
50551.001.00
2-33
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
PARKS, RECREATION AND COMMUNITY SERVICES
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
5313Youth Services Technician3.003.00
5470Zoo Animal Registrar1.001.00
5430Zoo Curator1.001.00
0930Zoo Education Specialist1.001.00
5420Zoo Keeper I5.005.00
5410Zoo Keeper II2.002.00
5480Zoo Manager1.001.00
9041Account Clerk I2.002.00
9770Administrative Aide4.004.00
8000Administrative Intern9.000.00
9000Animal Keeper I6.006.00
9040Cashier4.004.00
9060Clerical Aide1.001.00
9100Community Center Aide23.0017.00
9690Computer Technician1.001.00
9190Library Assistant5.006.00
9200Library Clerk I18.0017.00
9210Library Clerk II2.002.00
9290Library Page15.0015.00
9230Maintenance Attendant22.0022.00
8080Management Intern3.001.00
4860Park Maintenance Aide (CS/PT)1.001.00
9300Park Maintenance Assistant14.0038.00
8160Program Coordinator20.0015.00
9350Program Leader I6.002.00
9360Program Leader II96.0051.00
2776Recreation Facility Attendant24.0024.00
8100Senior Administrative Intern4.001.00
9070Senior Clerical Aide18.0016.00
8170Senior Library Assistant1.001.00
9260Senior Maintenance Worker1.001.00
9400Senior Program Leader11.009.00
8410Senior Tutor23.0020.00
9430Special Events Leader I3.003.00
9440Special Events Leader II1.001.00
8420Tutor32.0021.00
TOTAL GENERAL FUND65.00370.0065.00302.00
SECTION 5 SPECIAL REVENUE
07413250Civic Center Maintenance2.005.002.005.00
2.005.002.005.00
TOTAL NON GRANT POSITIONS67.00375.0067.00307.00
PENDING GRANT FUNDING
16913202OCTA Senior Mobility11.0011.00
13518783CDBG - PRCSA9.000.00
13518783CDBG - Library 8.0023.00
12318750WIA - Seeds to Trees Digital Academy1.001.00
1.0028.001.0034.00
TOTAL ALL FUNDING SOURCES68.00403.0068.00341.00
* Upon vacancy, position converts to Assistant Librarian.
2-34
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Library Adult Services
01111150
Statement of Purpose
To provide a variety of timely materials, quality information and services that are useful and promote
learning and enjoyment for adults in Santa Ana's ethnically diverse population.
Adult Services serves patrons from high-school age through adulthood. They are assisted in choosing books, audiovisual and
electronic materials, and in the use of library resources and services. This section evaluates library materials for purchase and for
removal from the adult collections in accord with the collection development plan. Adult Services develops and implements
programs to assist limited English speaking adults on improving their personal and working lives.
Accomplishments in FY 2015-2016
*
Implemented an advanced series of bilingual computer classes for adults, while continuing to provide our 3 regular basic
series. Developed and facilitated culturally significant film screenings for the community. Continued to provide library
tours/information literacy sessions for limited English-speaking adults. Sought partnerships with other community agencies
to promote library resources, program sand services, and to enhance information literacy in the community. Continued to host
art and cultural exhibits. Continued to conduct the adult summer reading program.
Action Plan for FY 2016-17
*
Continue to host screenings of book-to-film movies/television programs to promote reading in adults and teens and continue to
develop programs featuring local authors. Continue to offer a variety of bilingual computer classes and the Summer Reading
Program for adults. Continue to seek outreach opportunities to increase community awareness of library programs and
resources. Continue to develop partnerships with community organizations to increase the scope and effectiveness of library
programs and services and continue to promote a healthy community through health and wellness education.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels
Materials Loaned64,39650,82755,82557,499
Materials Read in Library59,82454,28128,57057,139
Materials Added 6,0455,9546,7987,001
Information requests32,12022,38437,50838,633
Items deleted5,3506,2503,0193,109
Class/Tours Visits and Attendance19/244005/150
Passport Applications Processed (new stat)385410920
New Library Cards Issued 5,0563,9324,2444,371
Computer Workshops / Attendance90/70674/1011120/1,800123/1854
Programs23/7848/75035/48636/500
Efficiency
Cost per item loaned in Adult Services 0 0
Effectiveness
Percent of adults holding library cards 0.340.65
2-35
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Library Adult Services
01111150
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Regular
61000526,954487,905510,911 551,535
Salaries Part-Time
6102058,56667,095106,78538,180
Salaries Overtime
61040016309,455
Retirement-Employer Contribution
6110068,72584,521112,031126,225
Part-Time Retirement
611101,9022,3214,0151,440
Medicare Insurance
611207,2476,7847,5558,465
Health Insurance
6113071,14176,06169,02087,575
Retiree Health Benefits
611708,5167,1066,2250
Worker Compensation Insurance
611806,4926,7658,1607,845
Attrition
6xxxx0000(30,000)
SUBTOTAL PERSONNEL
749,543738,720824,702800,720
Communications
620107,4315,9986,1006,100
Training, Transportation, Meeting
62120395381500500
Membership, Subscription And Dues
621408,4207,9789,0009,000
Other Agency Services
6225100010,990
62300Contractual Services-Professional99,16875,82976,900279,655
Attrition
6xxxx000(13,000)
SUBTOTAL CONTRACTUAL
115,41490,18792,500293,245
Miscellaneous Operating Expenses
6300150,30720,87511,00011,000
SUBTOTAL COMMODITIES
50,30720,87511,00011,000
Rental City Equipment
650100000
Insurance Charges
651007,7357,7326,9607,735
SUBTOTAL FIXED CHARGES
7,7357,7326,9607,735
Books Records Video
6660039,54936,560259,500130,335
SUBTOTAL CAPITAL
39,54936,560259,500130,335
TOTAL962,548894,0741,194,6621,243,035
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Library Operations Manager
51951.001.00
Principal Librarian
51151.001.00
Senior Librarian
51092.502.50
Youth Services Technician
53131.001.00
Library Assistant
91902.002.00
Library Clerk I
92001.001.00
Library Page
92900.000.00
Senior Tutor
84101.001.00
Tutor
84205.005.00
TOTAL5.509.005.509.00
2-36
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Library Youth Services
01111160
Statement of Purpose
To provide timely materials and quality programs to meet the educational, recreational, and cultural needs of youth
from infancy through high school, to promote early literacy, enhance academic success and expand personal growth.
This program provides advisory, information and reference services for children, youth, parents, teachers and adults,
technology & workshops for students & parents; story time and educational / cultural programming for families;
school visits and library tours. These services are provided in coordination with Adult Services, the Santa Ana
Unified School District, and other educational institutions & community agencies.
Accomplishments in FY 2015-2016
*Continued providing weekly story times for children from babies to grade school students and their families.
*Continued providing the Summer and Fall Reading program to help students retain and improve their reading skills.
*Continued providing students with computer/Internet access and electronic interactive reading tools.
*Continued offering after-school homework help and tutoring to assist students with academic needs.
*Continued providing outreach to Santa Ana schools and community agencies to promote library services as requested.
*Continued offering library tours to Santa Ana schools and community agencies to promote library services as requested.
*Offered Dia de los Niños and end of Summer Reading Program special events.
*Offered a variety of workshops for students in subject areas such as technology reading, math, science and health
*Offered a Math Mania incentive program to help students with math skills.
*Developed partnerships with community organizations to enhance information literacy to the community
Action Plan for FY 2016-17
*Cooperate with Technology and Support to implement the Istorytime event for parents to use IPads to read to their
*children. Increase number and distribution of AWE Early Literacy computers within the system. Cooperate with
*Technology and Support to film and broadcast story times to the community. Continue to provide varied
*educational programming to meet the needs of children and tweens, including frequent story times, tutoring,
*computer access and training, and special math, science and health related workshops.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels
Youth Materials Loaned 312,192274,373269,378271,500
Information requests 54,09136,99134,36239,290
Preschool age programs/Attendance 87/2,86685/2,76748/1,78450/2,200
School age programs/Attendance 305/15,066297/10,679286/8,464290/9,400
Class Tours/School Visits & Attendance included aboveincluded above
New library cards issued 5,4134,2953,9024,100
Youth Materials Added 8,5808,2805,6186,725
Computer Users/Sessions 4,959/21,7148,962/17,7444,784/14,8464,860/15,200
Students registered in Learning Center (tutoring)/Sessions1,284/9,6253,098/14,0451270/9,2602540/12,000
Parent Workshops 9/176N/AN/A5/100
Efficiency
Cost per item loaned in Youth Services$0.00$0.00
Effectiveness
Percent of youths holding library cards 52.0%52.0%
2-37
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Library Youth Services
01111160
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
381,465365,555 398,956 401,780
61000Salaries Regular
57,85966,55863,87586,875
61020Salaries Part-Time
61040Salaries Overtime0009,455
47,80466,86094,372100,425
61100Retirement-Employer Contribution
61110Part-Time Retirement2,0011,4831,4902,305
4,0593,9354,4507,150
61120Medicare Insurance
62,15454,34662,47564,755
61130Health Insurance
6,1346,6776,8100
61170Retiree Health Benefits
3,3513,4093,8403,835
61180Worker Compensation Insurance
Attrition 000(30,000)
SUBTOTAL PERSONNEL564,828568,823636,268646,580
4,7184,7005,0005,000
62010Communications
129385500500
62120Training, Transportation, Meeting
1,3421,2511,5001,500
62140Membership, Subscription And Dues
62300Contractual Services-Professional 9,4468,98910,00025,000
SUBTOTAL CONTRACTUAL15,63515,32517,00032,000
17,79023,32714,50014,500
63001Miscellaneous Operating Expenses
63300Gas & Diesel 1,1327621,0001,000
SUBTOTAL COMMODITIES18,92224,08915,50015,500
Rental City Equipment 2,6502,7122,8952,795
65010
Accident Repair & Replacement Charge000180
65012
65100 Insurance Charges3,9453,9423,5503,940
SUBTOTAL FIXED CHARGES6,5956,6546,4456,915
66600 Books Records Video18,82438,29837,500130,335
SUBTOTAL CAPITAL18,82438,29837,500130,335
TOTAL624,804653,189712,713831,330
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Principal Librarian
51151.001.00
Senior Librarian
51092.002.00
Youth Services Technician
53132.002.00
Library Assistant
91901.001.00
Library Clerk I
92001.001.00
Library Clerk II
92101.001.00
Senior Library Assistant
81701.001.00
Senior Tutor
84105.005.00
8420 Tutor 9.009.00
TOTAL 5.0018.005.0018.00
2-38
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Library Young Adult Services
01111180
Statement of Purpose
To provide Santa Ana teens and young adults a safe place to study and gather friends, and with materials, mentoring and
training to develop civic engagement and enhance personal development.
Young Adult Services serves patrons from high-school age through college age. They are assisted in choosing books,
audiovisual and electronic materials, and in the use of library resources and services. This section evaluates library materials for
purchase and for removal from the young adult collections in accord with the collection development plan. Young Adult
Services develops and implements programs to assist teens and young adults in furthering their education, improving their
personal lives and preparing for their future. It manages the Library's volunteer program. It also staffs and maintains the Santa
Ana History Room, which collects and makes available to the public materials on Santa Ana history. It staffs the TeenSpace at
the Main Library, Newhope branch, Garfield Community Center and the Jerome Recreation Center.
Accomplishments in FY 2015-2016
*
Managed and implemented the 5th year of the WIOA grant funded "Seeds to Trees Digital Media Technology Academy" that
provides paid internship to 22+ by cooperating with other sections and local businesses to train and mentor young adults in
digital media. Applied for and received a $500,000 grant to prototype a Memories of Migration Teen Community Historian
program. Piloted the first year of the Strategic Plan Youth Civic Engagement Initiative, which has thus far coordinated 40
events/activities for 7483 participants
Action Plan for FY 2016-17
*
Continue to seek out resources to fund programs that promote youth development, civic engagement and workforce skills
development. Continue to provide extensive educational and recreational programs for teens at all 4 sites. Expand the scope of
operations of the Santa Ana History Room through grants and integration of youth into this programming. Continue Seeds to
Trees model of youth workforce development and expand to other professional areas. Continue to develop Youth Civic
Engagement interns.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels
Teens Programs/Attendance825/39881668/8,192556/102261146/21065
Field Trips and Events/Attendance (new stat)17/829279/376740/748382/15414
Teen Zone Attendance17,45421,9021355626085
Buddy Programs/Attendance449/3,294696/4885591/26561,217/5471
Volunteer Services system-wide Volunteers/Hours350/8,710332/12870156/4155321/8559
Teen Volunteer Returning (new stat)N/A352552
Santa Ana History Room Usage (new stat)N/A1,2002021
Efficiency
Cost per item loaned in Young Adult ServicesN/A N/A N/A N/A
Effectiveness
Percent of Young Adults holding library cards 33.9%36.0%40.0%43.0%
2-39
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Library Young Adult Services
01111180
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular197,538174,302201,910 202,855
61020Salaries Part-Time48,62491,41186,71095,690
61100Retirement-Employer Contribution24,00530,44144,62848,910
61110Part-Time Retirement1,8213,2042,9603,285
61120Medicare Insurance3,4853,8174,0304,280
61130Health Insurance23,19022,98119,06025,470
61170Retiree Health Benefits3,3813,6133,3500
61180Worker Compensation Insurance2,0682,2422,4853,190
Attrition000(97,000)
SUBTOTAL PERSONNEL304,113332,010365,133286,680
62010Communications2,2363,9294,0004,000
62120Training, Transportation, Meeting8782221,0001,000
62140Meeting, Subscription & Dues015000
62300Contractual Services-Professional971,3064,5004,500
SUBTOTAL CONTRACTUAL3,2115,6079,5009,500
63001Miscellaneous Operating Expenses16,24620,13519,83519,835
63300Gas & Diesel8708431,0001,000
SUBTOTAL COMMODITIES17,11620,97820,83520,835
65010Rental City Equipment 2,6502,7122,8902,795
65012Accident Repair & Replacement Charge000180
SUBTOTAL FIXED CHARGES2,6502,7122,8902,975
66600Books Records Video4,3649,5148,33522,665
SUBTOTAL CAPITAL4,3649,5148,33522,665
TOTAL331,453370,820406,693342,655
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full Time
Part TimeFull TimePart Time
5115Principal Librarian1.001.00
5109Senior Librarian1.501.50
9190Library Assistant1.001.00
9200Library Clerk I3.003.00
9290Library Page4.004.00
8410Senior Tutor16.0016.00
8420Tutor10.0010.00
TOTAL2.50 34.002.5034.00
2-40
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Library Technology and Support Services
01111190
Statement of Purpose
To provide public access to electronic resources and print materials through efficient use of technological advances, training,
processing, and lending procedures.
Technology and Support Services maintains the electronic and technical resources of the library including the web site, online
databases, online catalog, and adult computer laboratory. It offers public and staff training to enhance computer skills. This
program also orders, catalogs and processes materials requested by Adult Services and Youth Services. In addition, it is
responsible for maintaining records of materials loaned, issuing library cards, and maintaining the availability of books on the
shelves for patron use. Furthermore, Technology and Support Services is responsible for the content and operation of the City
TV Channel 3.
Accomplishments in FY 2015-2016
*
Provided training to patrons on how to download digital content to their computer and mobile devices.
*
Offered computer workshops on a weekly basis.
*
Created and produced 22 videos for Channel 3 and website.
*
Created and distributed electronic newsletters to promote agency's services, programs, and announcements.
*
Expanded hours for the Tech Information Desk to assist Santa Ana residents with technology related needs.
*
Increased the number of library cardholders by promoting the agency's services to Santa Ana schools.
Action Plan for FY 2016-17
*
Continue to provide training to patrons and staff on how to download digital content to their computer and mobile devices.
*
Continue to offer computer workshops at the Main Library and Garfield Community Center.
*
Create videos for Channel 3 and website.
*
Increase the number of library cardholders by working with the SAUSD through the Library Card Pilot Program.
*
Continue to implement Wi-Fi hotspot initiative and mobile device check-out program.
*
Review and evaluate additional online resources for the E-Library services.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels - System wide
Number of items in system273,763274,543274,617285,000
Number of registered patrons136,237134,618134,986136,336
Number of library visits by patrons to fixed facilities850,000521,713530,000535,300
Number of print materials loaned350,328307,993 331,767 341,720
Number of audio recordings loaned10,6955,8812,5155,000
Number of video/DVD recordings loaned33,57125,22514,98320,000
Online Database Searches94,491151,975125,000160,000
Public computer usage: users/sessions4,687/21,35510,102/29,2399,000/30,00010,500/31,000
Number of new items added to collection 14,24714,26915,00015,000
Number of visits to library website 830,0001,118,0701,100,0001,200,000
Number of items in resources (New)9011695417,000
Efficiency
Overall library cost per loan$3.25$4.03$4.25$4.30
Effectiveness
Achieve ratio 1:8 new books per capita.17:81:041:051:05
Achieve ratio of 2:1 total books per capita1.01:12:832:832:86
Library card holders as % of Santa Ana residents42%41%41%41%
(Goal is to reach 60%)
2-41
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Library Technology and Support Services
01111190
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular534,967579,888 660,874 661,955
61020Salaries Part-Time323,159341,461342,215412,595
61040Salaries Overtime3,5102,46300
61100Retirement-Employer Contribution70,056101,147148,517162,785
61110Part-Time Retirement11,41312,04012,04014,670
61120Medicare Insurance11,42712,28214,31515,425
61130Health Insurance116,239121,740125,560147,810
61170Retiree Health Benefits9,0587,93811,2850
61180Worker Compensation Insurance6,8917,2547,7358,300
6xxxxAttrition000(30,000)
SUBTOTAL PERSONNEL1,086,7191,186,2131,322,5411,393,540
62010Communications11,92322,86013,50013,500
62120Training, Transportation, Meeting348211500500
62140Membership, Subscription And Dues80280100100
62300Contractual Services-Professional143,36995,342105,00055,000
SUBTOTAL CONTRACTUAL155,719118,694119,10069,100
63001Miscellaneous Operating Expenses40,21361,36540,14050,140
SUBTOTAL COMMODITIES40,21361,36540,14050,140
65100Insurance Charges1,0251,0249251,025
SUBTOTAL FIXED CHARGES1,0251,0249251,025
66600Books Records Video00062,000
SUBTOTAL CAPITAL00062,000
TOTAL1,283,6771,367,2961,482,7061,575,805
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
5150Bibliographic Technician1.001.00
1500Graphics Designer 11.001.00
5050Library Services Assistant3.003.00
5115Principal Librarian1.001.00
5109Senior Librarian2.002.00
5100Senior Library Technician (T) *1.001.00
5055Supervising Library Services Assistant1.001.00
9190Library Assistant1.001.00
9200Library Clerk I13.0013.00
9210Library Clerk II1.001.00
9290Library Page11.0011.00
8410Senior Tutor1.001.00
8420Tutor8.008.00
TOTAL10.0035.0010.0035.00
* Upon vacancy, position converts to Assistant Librarian
2-42
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Administrative Services
01113200
Statement of Purpose
To provide management and fiscal support to Parks, Recreation and Community Services Agency.
SERVICE PROGRAM
This division is responsible for the management, administration, and other support services that enable the agency
to carry out its mission, goals and objectives. This division seeks to transform the agency into a catalyst for
enriching the community's quality of life by developing services aimed at youth development, arts and culture,
recreation, and library services; providing well-maintained parks, trails, and recreation facilities; and
by sustaining opportunities for community partnerships and participation.
2-43
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Administrative Services
01113200
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular728,718801,228816,756832,320
61020Salaries Part-Time73,62658,06465,57568,895
61040Salaries Overtime4,2647528,0008,000
61100Retirement-Employer Contribution102,643132,696182,682187,105
61110Part-Time Retirement2,1942,0192,4602,585
61120Medicare Insurance8,3328,9938,88512,655
61130Health Insurance73,58883,97286,39597,990
61170Retiree Health Benefits12,6793,9313,6750
61180Worker Compensation Insurance13,74115,22616,36515,010
SUBTOTAL PERSONNEL
1,019,7861,106,8801,190,7931,224,560
62010Communications18,78623,45620,00020,000
62120Training, Transportation, Meeting05000
62140Membership, Subscription And Dues1,60301,7001,700
62251Other Agency Services7,0277,2097,0957,095
62300Contractual Services-Professional117,45394,610266,000101,000
Contracted Vendor Personnel Services
623028009001,2001,200
62600Parking Validation12371500500
62700Auto Expense6,0006,0006,0006,000
SUBTOTAL CONTRACTUAL
151,792132,296302,495137,495
63000Office Supplies40000
63001Miscellaneous Operating Expenses53,39937,31870,00070,000
Fuel
633002,4932,524800800
SUBTOTAL COMMODITIES
55,93239,84270,80070,800
Rental City Equipment
6501011,66212,0005,2605,230
Equipment Replacement Charges
6501123871400
Accident Repair & Replacement Charge
65012000185
Insurance Charges
6510057,93557,93552,14057,935
SUBTOTAL FIXED CHARGES
69,83570,64957,40063,350
Principal - Capital Lease
6720014,651014,9050
Interest - Capital Lease
67210253000
SUBTOTAL DEBT SERVICES
14,904014,9050
TOTAL 1,312,2481,349,6671,636,3931,496,205
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Accounting Assistant
70101.001.00
Administrative Services Manager
01901.001.00
Ex. Director, Parks, Rec & Com. Svcs.
54001.001.00
Management Analyst
17201.001.00
Senior Accounting Assistant
72802.002.00
Senior Management Analyst
01501.001.00
Account Clerk I2.002.00
9041
Administrative Aide1.001.00
9770
Library Clerk I0.000.00
9200
TOTAL 7.00 3.00 7.00 3.00
2-44
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Stadium
01113210
Statement of Purpose
To improve the quality of life for those who visit the Stadium by providing quality customer service in an atmosphere
of continuous improvement and strong employee development.
This program includes the operation and maintenance of structures, sports turf management, landscaping, and care of
ancillary equipment.
Accomplishments FY 2015-2016
*
Initiated concrete repair project at stadium
*
Provided restroom and locker room custodial maintenance for all large events and daily reservations
Action Plan for FY 2016-17
*
*
Stadium.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of Stadium reservations 634689528350
# of days providing landscape-grounds maintenance365365365365
# of days providing custodial maintenance365365365365
2-45
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Stadium
01113210
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular0000
61020Salaries Part-Time52,17735,48335,32037,110
61040Salaries Overtime1,0091,82500
61100Retirement-Employer Contribution0000
61110Part-Time Retirement1,9571,3311,3251,395
61120Medicare Insurance770541510535
61130Health Insurance0000
61180Worker Compensation Insurance7,2374,8654,8455,090
SUBTOTAL PERSONNEL63,15144,04542,00044,130
62000Utilities68,15163,05069,00069,000
62010Communications1,6601,7391,7501,750
62300Contractual Services-Professional2,37128900
62320Maint. & Repair Buildings & Ground17,25090,82996,00096,000
SUBTOTAL CONTRACTUAL89,432155,907166,750166,750
63001Miscellaneous Operating Expenses2,0015,90100
63200Operating Mat. & Supplies Bldgs./Grnds.10,8386,60913,50013,500
63300Fuel993740110110
SUBTOTAL COMMODITIES13,83213,25013,61013,610
65010Rental City Equipment7,8647,6687,3357,035
65011Equipment Replacement Charges002,1502,065
Accident Repair & Replacement Charge
65012000505
65100Insurance Charges14,66014,66213,19514,660
SUBTOTAL FIXED CHARGES22,52422,33022,68024,265
TOTAL188,938235,533245,040248,755
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Park Maintenance Assistant
93002.002.00
TOTAL
0.002.000.002.00
2-46
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Santa Ana Zoo at Prentice Park
01113220
Statement of Purpose
To instill passion for the natural world through education, recreation and conservation programs.
As an urban oasis and family resource, the Zoo will provide dynamic presentations and responsible animal management.
Accomplishments FY 2015-2016
*Completed the Ocelot Habitat and Education Center
*Installed Zoo-wide public announcement system
*Worked with Friends of Santa Ana Zoo (FOSAZ) on grants and marketing for the Zoo
*Renovated two monkey exhibits with new safety features
*Added a visitor hand washing station at the Conservation Education Theater
*Started design work on the Giant River Otter Habitat
*Added a US Geological Service, Western Ecological Research Center office on zoo grounds
*Replaced and upgraded the Colors of the Amazon Aviary water filtering system
Action Plan for FY 2016-17
*Update the Zoo Master Plan
*Finish design of the Giant River Otter Habitat
*Apply for and receive reaccreditation with the Association of Zoos and Aquariums
*Replace the thatch roofing throughout the zoo with long-lasting artificial thatching
*Install the Zoo Care And Quarantine Facility modular building
*Install a modular building to breed and raise a locally endangered amphibian, the Mountain Yellow-legged Frog
ActualActualEstimated Objective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of special events6666
# of outreach programs92818080
# of on-site programs129136160160
Total education programs225221244244
Effectiveness
Attendance253,197241,435250,000255,000
Outreach program participation2,5762,2682,5002,500
On-site program participation10,52713,51012,00012,000
City volunteer hours4,0004,0004,0004,000
2-47
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Santa Ana Zoo at Prentice Park
01113220
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular615,011634,101730,400766,355
Salaries Part-Time
61020249,598221,999243,735256,075
Salaries Overtime
610403,50813,3403,2703,270
Retirement-Employer Contribution
6110079,069116,358163,737186,635
Part-Time Retirement
611107,4807,41011,14511,710
Medicare Insurance
6112011,35811,35612,72514,340
Health Insurance
61130118,023108,380138,285128,215
Retiree Health Benefits
611709,6677,7989,7900
Worker Compensation Insurance
6118076,50376,396107,500105,520
Attrition
6xxxx000(40,000)
SUBTOTAL PERSONNEL
1,170,2151,197,1381,420,5871,432,120
Utilities
62000147,550143,47097,00097,000
`
6201013,59215,52013,50013,500
Training, Transportation, Meeting
621201,1932,1631,5001,500
Membership, Subscription and Dues
6214011,83013,73311,50011,500
Other Agency Services
6225156658000
Contractual Services-Professional
62300271,745232,586452,000446,000
Maintenance & Repair Buildings & Ground
6232055,51962,20400
Attrition
000(60,000)
SUBTOTAL CONTRACTUALS
501,994470,255575,500509,500
Miscellaneous Operating Expenses
6300192,03488,02276,30088,300
Gas & Diesel
633002,6811,705500500
Animal Food & Supplies
6340071,14476,26569,38573,385
SUBTOTAL COMMODITIES
165,859165,992146,185162,185
Rental City Equipment
6501019,45917,91618,24017,760
Equipment Replacement Charges
65011004,2954,130
Accident Repair & Replacement Charge
65012000995
Insurance Charges
6510049,50049,49844,55049,500
SUBTOTAL FIXED CHARGES
68,95967,41467,08572,385
TOTAL1,907,0271,900,7992,209,3572,176,190
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Zoo Animal Registrar
54701.001.00
Zoo Curator
54301.001.00
Zoo Education Specialist
09301.001.00
Zoo Keeper I
54205.005.00
Zoo Keeper II
54102.002.00
Zoo Manager
54801.001.00
Animal Keeper I
90006.006.00
Cashier
90404.004.00
Clerical Aide
90601.001.00
Maintenance Aide II
92302.002.00
Park Maintenance Aide (CS/PT)
48601.001.00
Program Coordinator
81603.003.00
Program Leader I
93501.001.00
Senior Clerical Aide
90701.001.00
TOTAL11.0019.0011.0019.00
2-48
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Recreation
01113230
Statement of Purpose
To provide a variety of recreational and educational programs that stimulate mental, social, and physical development
in a safe and protective environment.
Accomplishments FY 2015-2016
*Established partnership with Science OC and Heritage Museum to provide interpretation of local cultural and natural history
and to promote the nature center activities at their community events and science fairs
*Developed and implemented a volunteer program to include restoration, research and education
*Designed an interpretive trail system for Carl Thornton Park
*Designed an on-going bird monitoring project to document specific bird use of Santiago Park and reserve
*Developed and implemented a restoration plan for Santiago Park nature reserve
*Salgado Community Center developed a partnership with the USC Vietnamese American Pharmacy Student Association and
the UCLA Health Club to provide free health services and screenings to the residents of Santa Ana
*Developed a new Community Garden at El Salvador Center
*Developed and implement expansion of Youth Sports program
*Developed and implement the After School Adventures Program
*Finalize plans for construction of Roosevelt/Walker Community Center and Park
*Finalize plans for construction of Pacific Electric Park
Action Plan for FY 2016-17
Analyze data collected in bird project to incorporate findings into interpretive programs and land management practices
*
*Develop educational program tool for teachers to help guide students through the Carl Thornton Wildlife Trail
*Develop plan to grow volunteer program at nature center by 20 percent
*Develop and implement computer programs at El Salvador Center
*Develop and implement Wellness Program Website
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Total youth served in summer programs35,50036,35037,27538,000
*
Total family members served in Project PRIDE1,0977111,0501,050
*
Total youth served in Leisure Classes10,00012,13011,00012,300
*
Number of Soccer Field Reservations5,4005,5935,6705,700
*
Number of Ball Diamond Reservations4,3004,4684,5154,600
*
Number of Leisure Class Sessions400685400725
*
Number of Leisure Class Participants15,00017,00017,00017,200
*
Performance measures for Nature Center (New Stat)
Number of Self Guided Tours8209801,050
*
Number of Educational Tours9131,0001,200
*
Number of Nature Camps6775100
*
Number of Center Park Volunteers339400500
*
Number of Teen Leadership Program131518
*
Number of Restoration Projects91520
*
Number of Center Visitors2,1312,2703,000
*
Performance measures Youth Sports/Wellness (New Stat)
Number of youth served Sports1,0371,0001,100
*
Number served Wellness program395400450
*
2-49
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Recreation 01113230
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Regular
61000740,313779,734986,4601,049,805
Salaries Part-Time
610201,237,4651,548,6242,029,2202,321,390
Salaries Overtime
610409,25015,7977,4057,405
Retirement-Employer Contribution
61100140,687195,237264,323289,570
Part-Time Retirement
6111036,77448,37588,38597,715
Medicare Insurance
6112026,93933,85947,62554,870
Health Insurance
61130126,865139,977186,755205,925
Retiree Health Benefits
6117010,03211,7938,4250
Worker Compensation Insurance
6118065,027114,213140,295148,890
Attrition
6xxxx000(370,000)
SUBTOTAL PERSONNEL
2,393,3532,887,6093,758,8933,805,570
Utilities
620005,53538700
Communications
6201099,30198,363100,00090,000
Training, Transportation, Meeting
621203,527433,5303,530
Membership, Subscription and Dues
621401,7603601,7601,760
Contractual Services-Professional
62300588,037741,970608,545825,465
Contracted Vendor Personnel Services
6230201,30000
Maintenance & Repair Buildings & Ground
623200(1,352)00
SUBTOTAL CONTRACTUAL
698,159841,071713,835920,755
Miscellaneous Operating Expenses
63001201,226210,256156,030216,030
Gas & Diesel
6330013,80323,76033,87033,870
SUBTOTAL COMMODITIES
215,029234,016189,900249,900
Rental City Equipment
6501043,20068,85679,33582,715
Equipment Replacement Charges
65011071431,49031,105
Accident Repair & Replacement Charge
650120003,115
Insurance Charges
65100134,970134,972121,475134,970
SUBTOTAL FIXED CHARGES
178,170204,542232,300251,905
Improvements Other Than Building
662200000
Machinery & Equipment
6640010,485000
SUBTOTAL CAPITAL
10,485000
Transfer to Fund 052
6800001,675,00000
SUBTOTAL INTERFUND TRANSFERS
01,675,00000
TOTAL 3,495,1965,842,2384,894,9285,228,130
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Community Events Supervisor
04601.001.00
Community Services Manager
19451.001.00
Community Services Supervisor
19406.006.00
Recreation Leader
53104.004.00
Recreation Program Coordinator
53303.003.00
Administrative Aide
97702.002.00
8000Administrative Intern
9.009.00
9100Community Center Aide
23.0023.00
9690Computer Technician
1.001.00
9230Maintenance Aide II
20.0020.00
8080Management Intern
3.003.00
9300Park Maintenance Assistant
24.0024.00
8160Program Coordinator
17.0017.00
9350Program Leader I
5.005.00
9360Program Leader II
96.0096.00
8100Senior Administrative Intern
4.004.00
9070Senior Clerical Aide
17.0017.00
9400Senior Program Leader
11.0011.00
9430Special Events Leader I
3.003.00
9440Special Events Leader II
1.001.00
TOTAL
15.00236.0015.00236.00
2-50
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Park Ranger Program
01113240
Statement of Purpose
To continually improve the level of safety at parks by proactively communicating with park customers and
continuously enforcing park rules.
Accomplishments FY 2015-2016
*
Section was transferred to the Police Department during fiscal year 2014-2015.
Action Plan for FY 2016-17
*Section was transferred to the Police Department during fiscal year 2014-2015.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of patrol service hours provided per year7,000N/AN/AN/A
Efficiency
# of calls for service responded to1,600N/AN/AN/A
Effectiveness
# of warnings issued2,000N/AN/AN/A
# of citations issued950N/AN/AN/A
# of arrests130N/AN/AN/A
# of field interviews conducted200N/AN/AN/A
# of citizen assists1,200N/AN/AN/A
# of police and fire assists130N/AN/AN/A
# of reservation checks5,000N/AN/AN/A
Note-1: Section was transferred to the Police Department
during fiscal year 2014-2015.
2-51
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Park Ranger Program
01113240
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular0000
61020Salaries Part-Time473,022152,017158,4350
61040Salaries Overtime3,9185,10700
61100Retirement-Employer Contribution10,0101,49300
61110Part-Time Retirement11,3631,4141,1500
61120Medicare Insurance6,9162,2772,2900
61130Health Insurance0000
61170Retiree Health Benefits0000
61180Worker Compensation Insurance42,8685,0404,6700
SUBTOTAL PERSONNEL548,097167,348166,5450
62010Communications2,5282,2283,0000
62120Training, Transportation, Meeting0000
62300Contractual Services-Professional24,62525,61220,0000
SUBTOTAL CONTRACTUAL27,15327,84023,0000
63001Miscellaneous Operating Expenses1,1281,64500
63300Gas & Diesel14,04211,49816,0000
SUBTOTAL COMMODITIES15,16913,14216,0000
65010Rental City Equipment 52,46148,39056,3300
SUBTOTAL FIXED CHARGES52,46148,39056,3300
TOTAL642,880256,720261,8750
Note: Transferred to the Police Department
during FY 14-15.
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
PT Park Ranger
36153.000.00
PT Supervising Park Ranger
74752.000.00
TOTAL 0.005.000.000.00
2-52
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Park Services
01113250
Statement of Purpose
To improve the quality of life of those who visit parks, bikeways, or public recreational facilities by providing
quality customer service in an atmosphere of continuous improvement and strong employee development.
The Parks Services section maintains 40 parks and special facilities, landscaped bikeways, an herb garden, and the City's
corporate yard landscaping. Sub-programs include routine, emergency and preventive maintenance.
Accomplishments FY 2015-2016
*Renegotiated landscape maintenance contracts for the four park districts
*Revised our landscape maintenance specification to improve efficiencies and save money
Action Plan for FY 2016-17
Continue to perform a wide variety and volume of deferred maintenance repairs using both in-house and outside maintenance
*
contactors.
*
Santa Ana Zoo at Prentice Park.
*
Assumed responsibility of custodial contracts for various sites previously under the Building Maintenance Division.
*
park restrooms.
*
Work with the Community Development Agency to locate small/medium sized landscape maintenance companies for
economic development opportunities and potential cost savings
*
Perform cost/benefit analysis of various landscape maintenance functions to determine best method of undertaking tasks.
*Research landscape maintenance methods of other governmental agencies in an effort to identify cost saving measures.
ActualActualEstimated Objective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# landscape acres maintained364364364364
# of days providing landscape maintenance365365365365
# of days providing custodial maintenance365365365365
# of days maintaining the synthetic turf @DYSC260260260260
2-53
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Park Services
01113250
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular525,992236,060339,952369,940
61020Salaries Part-Time227,646180,490171,280179,950
61040Salaries Overtime23,18923,0053,6753,675
61100Retirement-Employer Contribution71,94038,30473,59181,610
61110Part-Time Retirement7,5996,7686,4256,750
61120Medicare Insurance11,0566,1696,2807,655
61130Health Insurance86,79453,94276,50085,280
61170Retiree Health Benefits7,78711,1663,3150
61180Worker Compensation Insurance76,92544,06557,55057,840
SUBTOTAL PERSONNEL1,038,927599,969738,568792,700
62000Utilities1,606,7921,581,9221,610,0001,310,000
62010Communications26,76724,25927,00027,000
62120Training, Transportation, Meeting1,155501,1551,155
62251Other Agency Services41,47842,87241,48041,480
62300Contractual Services-Professional53,57829,08300
62320Maint. & Repair Buildings & Ground2,404,1922,314,9312,068,3902,523,390
62600Parking Validation020300
6xxxxAttrition000(435,000)
SUBTOTAL CONTRACTUAL4,133,9623,993,3193,748,0253,468,025
63001Miscellaneous Operating Expenses18,83810,72900
63200Operating Materials & Supplies Buildings/Grounds240,674227,107235,260235,260
63300Gas & Diesel42,11340,59932,10032,100
SUBTOTAL COMMODITIES301,624278,435267,360267,360
65010Rental City Equipment 149,620166,839116,720112,785
65011Equipment Replacement Charges04,05520,39018,850
65012Accident Repair & Replacement Charge0003,225
65020City Yard Rental92,29592,29592,295104,640
65100Insurance Charges205,695205,696185,125205,695
SUBTOTAL FIXED CHARGES447,610468,885414,530445,195
67200Principal - Capital Lease25,106025,5500
67210Interest - Capital Lease433000
SUBTOTAL DEBT SERVICES 25,539025,5500
TOTAL5,947,6635,340,6085,194,0334,973,280
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1010General Maintenance Supervisor1.000.00
4180General Maintenance Worker4.000.00
4106Park Maintenance Inspector II2.002.00
4320Parks Maintenance Supervisor1.001.00
6330Senior Park Maintenance Supervisor1.001.00
9300Park Maintenance Assistant11.009.00
9260Senior Maintenance Worker1.001.00
TOTAL9.0012.004.0010.00
2-54
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Park Building Services
01113260
Statement of Purpose
To improve the quality of life for those who visit and utilize the City's libraries and public recreational
facilities by providing quality customer service in an atmosphere of continuous improvement and strong
employee development.
The Parks Services section is responsible for the maintenance of 82 buildings throughout the park system which
includes seven recreation centers, two senior centers, the Lawn Bowling Clubhouse and two libraries.
Accomplishments FY 2015-2016
Partnered with Finance and Management Services, Building Maintenance Division to maintain quality
*
recreational facilities for the community.
Action Plan for FY 2016-17
*Continue to communicate closely with Finance and Management Services, Building Maintenance Division to
ensure proper maintenance of city facilities.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of senior centers maintained2222
# of recreation centers maintained7777
# of libraries maintained2222
2-55
GENERAL FUND
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Park Building Services
01113260
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular0330,195367,181378,155
Salaries Part-Time
61020062,53966,17069,520
Salaries Overtime
6104001,50500
Retirement-Employer Contribution
61100062,85987,20295,255
Part-Time Retirement
6111001,3331,3601,430
Medicare Insurance
6112005,8496,1556,395
Health Insurance
61130037,34539,37077,245
Retiree Health Benefits
61170003,5800
Worker Compensation Insurance
61180039,58144,84052,445
Attrition
6xxxx000(110,551)
SUBTOTAL PERSONNEL
0541,205615,858569,894
Contractual Services-Professional00
6230089,1996,091
Maintenance & Repair Buildings & Ground
6232070,406200,552119,240119,240
Attrition
6xxxx000(119,240)
SUBTOTAL CONTRACTUAL
159,605206,644119,2400
Miscellaneous Operating Expenses
630017375,67400
Operating Mat. & Supplies Bldgs./Grounds
632003,70927,0804,2504,250
Gas & Diesel
633000013,30013,300
SUBTOTAL COMMODITIES
4,44632,75417,55017,550
Building Rental
65000583,550583,550593,055620,110
Rental City Equipment
650100045,26542,780
Accident Repair & Replacement Charge
650120001,085
SUBTOTAL FIXED CHARGES
583,550583,550638,320663,975
66220Improvements Other Than Building
000
SUBTOTAL CAPITAL
0000
TOTAL
747,6011,364,1531,390,9681,51,419
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
General Maintenance Supervisor
10101.001.00
General Maintenance Worker
41804.004.00
Administrative Aide
97701.001.00
Park Maintenance Assistant
93003.003.00
TOTAL5.004.005.004.00
2-56
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
POLICE DEPARTMENT
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
1114400Office of the Chief of Police1,218,1061,314,6742,029,7081,745,143
1114401Fiscal & Budget643,163688,150754,053869,988
1114402Human Resources1,028,4981,395,031570,606587,474
1114403Building & Facility3,221,2163,412,4083,281,0153,300,485
1114404Backgrounds00900,843989,298
1114405Traffic8,055,6547,616,2727,882,8917,205,360
1114410Training Services1,351,1291,469,7861,695,7171,612,248
1114415Professional Standards1,261,0811,052,2991,034,0921,451,498
1114420Field Operations41,176,23643,060,28947,930,77956,162,496
1114425Information Services1,049,913857,1731,162,7581,446,793
1114430Animal Services1,242,8671,681,8261,656,6691,681,375
1114435District Investigations7,332,3736,975,8587,808,3707,922,169
1114440Crimes Against Persons8,579,6547,893,8976,743,2817,248,870
1114445Special Investigations125,770614,6943,204,8693,768,665
1114448Evidence646,125658,3001,017,924771,483
1114450CDC972,979972,7091,263,2071,620,571
1114455Forensic Services2,151,5992,213,7002,450,9622,701,998
1114460Records Services1,663,5831,594,6962,001,8311,973,824
1114465Communications4,257,8184,327,6725,401,2336,295,114
1114470Vice590,16611,4759,3400
1114475Jail Operations15,936,56415,631,83016,835,76817,359,945
1114480Regional Narcotic Suppression Program1,176,1722,229,3382,440,6912,152,009
1114485Homeland Security & Crime Prevention252,548262,201243,088181,948
1114490Tobacco Retail License Program111,184159,287199,771206,356
xxxxxxAttrition000(8,997,992)
TOTAL104,044,399106,093,564118,519,466120,257,118
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel85,200,99486,850,41699,910,061109,543,869
62000Contractual10,422,65510,843,64110,494,72010,449,509
63000Commodities1,988,8971,896,7452,361,0732,185,363
65000Fixed Charges6,395,5716,482,5745,714,9556,526,444
67000Debt Service36,281033,395544,645
68000Transfers020,1885,2625,280
6xxxxAttrition000(8,997,992)
104,044,399106,093,564118,519,466120,257,118
TOTAL
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
3390Police Chief1.001.00
3360Police Captain3.003.00
3350Police Lieutenant12.7513.00
3300Police Sergeant41.0043.00
3200Police Officer281.50299.00
3230Jail Administrator1.001.00
180Police Administrative Manager2.002.00
3370Police Communications Manager1.001.00
2930Police Systems Manager1.001.00
0120Systems Administrator0.002.00
1540Sr. Personnel Analyst1.001.00
1720Management Analyst1.001.00
2705Emergency Operations Coordinator1.001.00
6475Police Systems Support Analyst1.001.00
6290Police Fiscal Services Supervisor1.001.00
780Police Community Services Specialist1.001.00
3990Crime/Research Analyst4.004.00
2-57
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
POLICE DEPARTMENT
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
1050Security Electronics Technician1.001.00
790Police Investigative Specialist9.009.00
3800Police Services Officer5.005.00
801Police Evidence & Supply Supervisor2.002.00
799Police Evidence & Supply Specialist10.0010.00
TBDDNA Coordinator0.001.00
1360Forensic Supervisor1.001.00
7600Firearms Examiner1.002.00
3980Forensic Specialist II2.002.00
3970Forensic Specialist I10.0010.00
1100Police Photo/Video Specialist1.001.00
6320Video Technician1.001.00
6180Police Communications Supervisor4.004.00
3680Police Services Dispatcher26.0026.00
7660Communications Services Officer8.008.00
7230Police Records Supervisor3.002.00
7110Lead Police Records Specialist3.003.00
7370Senior Police Records Specialist13.0013.00
370Correctional Supervisor11.0010.00
310Correctional Officer78.0070.00
7628Lead Correctional Records Specialist4.004.00
7650Senior Correctional Records Specialist9.009.00
20Micro Systems Technician2.002.00
5330PAAL Assistant Director0.000.00
860Traffic Services Specialist1.001.00`
1270Senior Parking Control Officer1.001.00
3900Parking Control Officer2.002.00
3930Animal Services Officer II1.001.00
3920Animal Services Officer I 2.002.00
7280Senior Accounting Assistant1.001.00
7010Accounting Assistant3.004.00
7270Secretary 1.001.00
7330Senior Office Assistant12.5012.00
7360Senior Office Specialist1.001.00
3820Rangemaster1.001.00
3610Park Ranger0.002.00
1620Sr. Assistant City Atty.0.000.50
1610Deputy City Attorney II0.500.00
TOTAL GENERAL FUND585.250.00601.500.00
SPECIAL REVENUE/ENTERPRISE
3200Police Officer - Civic Center8.007.00
3200Police Officer - Downtown*0.004.00
7330Senior Office Assistant1.501.00
7629Correctional Supervisor1.000.00
TOTAL SPECIAL REVENUE FUND10.500.0012.000.00
TOTAL NON-GRANT POSITIONS595.750.00613.500.00
GRANT FUNDED POSITIONS
Police Lieutenant
33500.250.00
3400Police Sergeant UASI2.001.00
5330PAAL Assist. Director1.001.00
3200Police Officer - PAAL & UASI 2.502.00
TOTAL GRANT FUNDED POSITIONS
5.750.004.000.00
TOTAL ALL FUNDING SOURCES
601.500.00617.500.00
*Note: Four Police Officers budgeted in Fund 27
2-58
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Office of the Chief of Police01114400
Statement of Purpose
To provide leadership and direction that will ensure a safe and secure community at all levels
SERVICE PROGRAM
Strategic Plan
Ϋ
Five-Year Strategic Plan. The Strategic Plan includes a City vision, a description of the mission of the organization,
a set of guiding principles (values) that guide actions, a set of multi-year goals that guide decisions,
objectives and strategies for each goal, and a plan for implementation and accountability.
resources and training to accomplish Strategic Plan Goal #1, Community Safety.
Police Services
Ϋ Bring community policing and problem solving to the next level, by using technology and crime analysis
tools in a systematic way to address persistent crime problems
Ϋ Work cooperatively with state and federal agencies through taskforces to provide anti-terrorism services
and share criminal intelligence
*Continue to provide effective strategies to reduce violent crimes
Ϋ Work closely with the police management team to mentor future department leaders to ensure a smooth
succession of command at all levels
Police and Community Partnership
*Revitalize community support and involvement by working closely with community based organizations
Ϋ Continue and improve the productive relationship with neighborhood associations
2 - 59
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Office of the Chief
01114400
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular788,278744,2611,002,614970,874
61020Salaries Part-time15,00512,71016,0800
61040Salaries Overtime13,44112,0912,50012,500
61100Retirement - Employer Contribution118,948225,971305,074358,506
61110Part-Time Retirement5634776050
61120Medicare Insurance10,5568,84712,73012,934
61130Health Insurance58,99673,578132,67097,035
61170Retiree Health Benefits3,5568017,85511,554
61180Workers Compensation Insurance47,36151,45763,35058,921
SUBTOTAL PERSONNEL1,056,7031,130,1931,543,4781,522,323
62120Training, Transportation, Meeting12,87315,35716,74016,740
62140Memberships, Subscriptions, and Dues4,022100,278100,000103,000
62300Contract Services - Professional111,82322,052346,80081,900
62600Parking Validations5,5288,4397,5007,500
SUBTOTAL CONTRACTUAL134,246146,124471,040209,140
63001Miscellaneous Operating Expenses19,50615,61010,00010,000
63300Gas & Diesel7,6517,7485,1903,680
SUBTOTAL COMMODITIES27,15723,35715,19013,680
68000Transfer to Fund 052015,00000
SUBTOTAL TRANSFERS015,00000
TOTAL EXPENDITURES1,218,1061,314,6742,029,7081,745,143
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3390Police Chief1.001.00
3360Police Captain1.001.00
3350Police Lieutenant1.000.00
3300Police Sergeant0.001.00
3200Police Officer1.001.00
7330Senior Office Assistant1.001.00
1620Deputy City Attorney II0.000.00
1620Sr. Assistant City Atty.0.500.50
8130Police Cadet
TOTAL5.500.005.500.00
2 - 60
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Fiscal & Budget Office01114401
Statement of Purpose
To provide the highest quality of customer service in all budgetary and fiscal related matters
SERVICE PROGRAM
Budget
Ϋ Prepare and monitor the annual budget
Ϋ Provide financial forecasts, including expenditures and revenues
Ϋ Provide budgetary and fiscal expertise to Police Management
Ϋ Process Appropriation Adjustments and Journal Entry (JE) requests, as necessary
Purchasing
*
Coordinate purchase and service requests from department personnel
Ϋ Provide training regarding City Purchasing Ordinance and procedures
Accounts Payable
*Process vendor payments weekly using Direct Payment Vouchers
Ϋ Process Material Releases for uniform and other small dollar purchases
Ϋ Disburse and reconcile petty cash
Accounts Receivable
*
Prepare Treasury deposits using INovah
Ϋ Enter requests into Miscellaneous Accounts Receivable (MAR) system to generate invoices to outside agencies
Travel/Training
*Process all travel requests, including extraditions, witness interviews, and background investigations
*Make airline and rental car reservations, as well as occasional hotel reservations
*Process and track tuition reimbursements
Payroll
*Post all non-regular time reports (chits) and other payroll documents into the City Payroll system
*Research and resolve paycheck and accrual questions
*Conduct new employee and supervisor training sessions for payroll
*Maintain employee payroll records
Grants & Administration
*Monitor grants for compliance, expirations and available balance
*Process Appropriation Adjustments to transfer funds, as necessary
2 - 61
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Fiscal & Budget
01114401
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular 391,496452,161499,365576,970
61020 Salaries Part-time 51,03241,56737,57038,697
61040 Salaries Overtime 35,7372,1545,0005,000
61100 Retirement - Employer Contribution 58,72583,35792,713127,385
61110 Part-Time Retirement 6366731,4101,451
61120 Medicare Insurance 6,8617,1697,1708,475
61130 Health Insurance 71,45874,81178,18094,995
61170 Retiree Health Benefits 6,1944,5377,9952,695
61180 Workers Compensation Insurance 4,5714,7575,8656,535
SUBTOTAL PERSONNEL626,711671,187735,268862,203
62120 Training, Transportation, Meeting 499499665665
62300 Contract Services - Professional 9,76910,54011,0002,000
SUBTOTAL CONTRACTUAL10,26811,03911,6652,665
63001 Miscellaneous Operating Expenses 6,1845,9237,1205,120
SUBTOTAL COMMODITIES6,1845,9237,1205,120
TOTAL EXPENDITURES643,163688,150754,053869,988
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Police Administrative Manager
1801.001.00
Police Fiscal Services Supervisor
62951.001.00
Senior Accounting Assistant
72801.001.00
Accounting Assistant
70103.004.00
Senior Clerical Aide
9070
Account Clerk I
90412.00
TOTAL
6.000.007.002.00
2 - 62
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Human Resources01114402
Statement of Purpose
To provide effective and responsive human resources management, recruitment, and personnel related functions
which support the Police Department's mission and the City's goals and objectives
Accomplishments in FY 2014-15 and FY 2015-16
Ϋ Hired 40 Police Recruits* Hired 1 Correctional Officer
* Hired 18 Police Officers* Hired 1 Police Systems Support Analyst
*Hired 6 Police Services Dispatchers* Hired 1 Management Aide (Temp)
*Hired 1 Emergency Operations Coordinator* Hired 3 Background Investigators (P/T)
*Hired 2 Forensic Specialist I* Hired 3 Parking Control Officers (P/T)
*Hired 1 Police Community Services Specialist* Hired 2 Park Rangers (P/T)
*Hired 2 Police Investigative Specialist* Hired 12 various part-time employees
*Hired 6 part-time clerical employees* Hired 1 Police Reserve
*Hired 19 Correctional Services Officer (P/T)
*Completed Sr. Correctional Officer Recruitment* Implemented electronic certification process
*Completed Police Corporal Recruitment* Completed Police Dept. Safety Inspection
*Completed Police Lieutenant Recruitment
*Completed 2 Field Training Officer Recruitments
*Completed 9 non-sworn Promotional Recruitments
*Completed Court Training Officer Recruitment
Ϋ Implemented process for PMA Performance Bonus Program and Electronic Device Stipend
Ϋ Implemented alternative process for Police Sergeant Promotability examination component
Action Plan for FY 2016-17
*Continue Recruitment for Correctional Services Officer (P/T)
* Continue Recruitment for Police Recruit
*Continue to recruit female Police Officers to maintain 8% ratio
*Continue Recruitment for Police Reserve
*Continue Recruitment for Park Ranger (P/T)
*Open Recruitments for Police Lieutenant and Police Sergeant
*Continue implementing process improvement and efficiencies for clerical support tasks
*Continue developing Peer Support Counseling Group
*Continue developing Departmental Safety Committee
Ϋ
Continue hiring of various other full-time and part-time classifications
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of applications received (sworn & civilian)N/A3,5644,2505,000
#of applicants tests 2,379 2,330 2,660 3,100
#of applicants sworn 1,856 2,032 2,144 2,300
#of applicants civilian 493 298 516 750
2 - 63
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Human Resources
01114402
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular631,780737,354253,472271,515
61020Salaries Part-time88,66265,99891,63094,379
61040Salaries Overtime17,79771,1544,0004,000
61100Retirement - Employer Contribution84,011177,57550,39960,332
61110Part-Time Retirement9656633,4353,539
61120Medicare Insurance8,62812,3654,8506,462
61130Health Insurance92,675125,01441,50045,151
61170Retiree Health Benefits6,4184,7451,0200
61180Workers Compensation Insurance17,98733,8395,2356,156
SUBTOTAL PERSONNEL948,9221,228,706455,541491,534
62120Training, Transportation, Meeting9,45112,3636,7506,750
62130Tuition Reimbursement0025,00025,000
62140Membership, Subscription, Dues602,9458,5003,000
62200Advertising3006136,9006,900
62300Contract Services - Professional35,395115,59238,00038,000
SUBTOTAL CONTRACTUAL45,206131,51285,15079,650
63001Miscellaneous Operating Expenses10,47215,56915,00015,000
63300Gas & Diesel2,5907,0401,8401,290
SUBTOTAL COMMODITIES13,06222,60916,84016,290
65010Rental City Equipment21,30712,20413,0750
65012Accident Repair & Replacement Charges0000
SUBTOTAL FIXED CHARGES21,30712,20413,0750
TOTAL EXPENDITURES1,028,4981,395,031570,606587,474
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3360Police Captain0.000.00
3350Police Lieutenant0.000.00
3400Police Sergeant0.000.00
1540Sr. Personnel Analyst1.001.00
370Correctional Supervisor0.000.00
7210Police Personnel Service Specialist0.000.00
3800Police Service Officer0.000.00
7330Senior Office Assistant1.001.00
1720Management Analyst1.001.00
1008Clerk Typist
7270Secretary1.00
9070Senior Clerical Aide2.00
TOTAL3.000.003.003.00
2 - 64
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Building & Facility01114403
Statement of Purpose
To provide necessary services to properly maintain the 500,000 sq. ft. Police Building in a professional manner
Accomplishments in FY 2014-15 and FY 2015-16
* Completed fire panel installation project
*Fuel tank filtering of both PD tanks
*Replaced temporary electrical cord in data center
*Rebuilt generator breaker
*Completed roof repairs in PD, Jail, & Community Room
*Replaced 2nd dryer in Jail laundry room
Action Plan for FY 2016-17
* Repair Jail service elevator 4H
*Complete roof repairs at Centennial Training Facility
*Continue to streamline work orders, requisitions, and invoices in a timely manner
*Certify PD DM staff to work on Airteq certified doors
*Repair Liebert unit in data center
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of building maintenance work orders generated 2,099 2,565 2,332 2,449
# of PD generated work orders 992 1,112 1,052 1,082
# of Jail generated work orders 1,107 1,453 1,280 1,367
Efficiency
Average time spent on each work order (hrs.)1222
% of work order repairs started within same day70%69%69%69%
within 1-2 days
20%12%16%14%
within 4+ days
10%20%15%17%
Effectiveness
# of training hours per staff member58 6 7
% of repairs completed same day89%89%89%89%
within 1-2 days
10%9%9%9%
within 4+ days2%3%2%2%
2 - 65
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Building & Facility
01114403
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61040Salaries Overtime446000
62000Utilities814,302948,386800,900800,900
62010Communications677,689745,192710,000710,000
62300Contract Services - Professional1,161,8281,170,1611,099,4751,077,051
SUBTOTAL CONTRACTUAL2,654,2652,863,7392,610,3752,587,951
63001Miscellaneous Operating Expenses96,729108,904110,000110,000
63200Operating M&S Buildings/Grounds040000
SUBTOTAL COMMODITIES96,729109,304110,000110,000
65000Building Rental439,365439,365527,245602,534
SUBTOTAL FIXED CHARGES439,365439,365527,245602,534
67200Principal - Capital Lease30,334030,8550
67210Interest - Capital Lease52302,5400
SUBTOTAL DEBT SERVICE30,857033,3950
TOTAL EXPENDITURES3,221,2163,412,4083,281,0153,300,485
2 - 66
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Backgrounds1114404
Statement of Purpose
backgrounds to ensure we hire individuals that will deliver public safety services to the department
with the utmost professionalism and integrity.
Accomplishments in FY 2014-15 and FY 2015-16
Ϋ New Accounting Unit in FY 2015-16
*Hired additional part-time background investigators
*Implemented new Esoph background software
*Increased recruitment outreach
*Two officers graduated the Polygraph Academy
Action Plan for FY 2016-17
*Look for ways to make the background process more efficient
*Train officers in recruitment outreach
*Develop a presentation for new Community Academy
*Continue to conduct thorough investigations
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
*Written ExamsN/AN/A2020
*OrientationsN/AN/A2525
*Background Packets ReviewedN/AN/A900900
*Employees HiredN/AN/A6060
2 - 67
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Backgrounds
01114404
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular00586,454599,905
61040Salaries Overtime005,0005,000
61100Retirement - Employer Contribution00163,889200,052
61120Medicare Insurance007,6208,111
61130Health Insurance0090,790100,597
61170Retiree Health Benefits003,9404,499
61180Workers Compensation Insurance0033,40032,508
SUBTOTAL PERSONNEL00891,093950,673
62120Training, Transportation, Meeting003,7503,750
62122Travel for Investigation005,0009,200
00017,550
SUBTOTAL CONTRACTUAL008,75030,500
63001Miscellaneous Operating Expenses001,0001,000
SUBTOTAL COMMODITIES001,0001,000
TOTAL EXPENDITURES00900,843989,298
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3200Police Officer3.003.00
370Correctional Supervisor1.001.00
310Correctional Officer1.001.00
9315Background Investigator1.00
TOTAL5.000.005.001.00
2 - 68
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Traffic01114405
Statement of Purpose
To ensure the safe and efficient flow of vehicles and pedestrian traffic through an integrated program of
education and enforcement
Accomplishments in FY 2014-15 and FY 2015-16
*Implemented the new tow rotation program
*Completed an RFP for parking citation processing and purchased new handheld electronic citation devices
*Implemented a pedestrian safety program that included Officer Reggie and Bike Rodeos
*Evaluated crossing guard program and implemented changed resulting in a savings of $207,000 annually
*Implemented new electronic citation devices for entire Department
*Conducted RFP process for Crossing Guard Services
Action Plan for FY 2016-17
* Continue to focus on aggressive driver enforcement (speed, red lights, seatbelts) to increase the Traffic Index
*Continue to deploy motor officers to provide coverage during peak commuting times
*Continue aggressive enforcement of DUI offenders through the use of checkpoints and saturation patrols
*Continue the Bicycle Safety Training Program at elementary schools
*Continue the Nighttime Parking Enforcement Program
*Participate in OTS "Click it or Ticket" campaign to increase seatbelt compliance
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of reported collisions4,3684,4624,000N/A
# of reported hit & run collisions1,1361,1111,000N/A
# of traffic violations12,33710,44714,350N/A
# of DUI arrests7707741,050N/A
# of parking violations issued63,07394,157110,000N/A
Efficiency
% change in number of reported collisions*3.00%2.15%-4.70%-1.00%
* Percentages are approximate
2 - 69
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Traffic
01114405
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular3,672,9243,119,5313,339,9833,307,838
61020Salaries Part-time43,52636,178145,115134,830
61040Salaries Overtime29,555104,93275,00075,000
61100Retirement - Employer Contribution664,803890,7831,031,9331,173,646
61110Part-Time Retirement3944075,4405,056
61120Medicare Insurance48,36044,99145,49545,241
61130Health Insurance590,171506,998526,105563,219
61170Retiree Health Benefits27,22221,40326,34024,183
61180Workers Compensation Insurance242,116202,017212,935190,927
SUBTOTAL PERSONNEL5,319,0704,927,2405,408,3465,519,942
62010Communications079700
62120Training, Transportation, Meeting3,0115,8958,00022,638
62140Membership, Subscription, Dues295250500500
62300Contract Services - Professional2,485,2212,512,2362,196,6201,396,620
62600Parking Validations2,9824,9733,0003,000
SUBTOTAL CONTRACTUAL2,491,5082,524,1502,208,1201,422,758
63001Miscellaneous Operating Expenses30,35529,17635,00035,000
63300Gas & Diesel39,59930,94537,05027,490
SUBTOTAL COMMODITIES69,95560,12172,05062,490
65010Rental City Equipment147,90577,544194,375183,375
65011Equipment Replacement Charges27,21627,21600
65012Accident Repair & Replacement Charges00016,795
SUBTOTAL FIXED CHARGES175,121104,760194,375200,170
TOTAL EXPENDITURES8,055,6547,616,2727,882,8917,205,360
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3350Police Lieutenant1.001.00
3400Police Sergeant2.002.00
3200Police Officer17.0016.00
790Police Investigative Specialist1.001.00
860Traffic Services Specialist1.001.00
1270Senior Parking Control Officer1.001.00
3900Parking Control Officer2.002.005.00
3800Police Service Officer0.000.00
7330Senior Office Assistant4.004.00
8130Police Cadet1.00
TOTAL29.000.0028.006.00
2 - 70
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Training Services01114410
Statement of Purpose
The Mission of the Santa Ana Police Department's Training Division is to provide high quality
professional training to our personnel in an effort to save lives and prevent injury, improve
the operational effectiveness of the department and reduce liability
Accomplishments in FY 2014-15 and FY 2015-16
* Coordinated mandatory training for all department employees
*Implemented a new Use of Force Review Process
*Purchased and distributed new weapons
*Created the Training Matrix and Training Guide
*PAAL continued its work within the community
*Developed a monthly and annual training report
Action Plan for FY 2016-17
* Implement a new training file software system
*Develop and instruct officers in new defensive tactics (PEP)
*Coordinate mandatory training for Department
*Use of Force Committee
*Support the PAAL and its mission
Ϋ Develop a series of in-house training videos
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Ϋ PD Training Presentations4560
Ϋ PD Students 400400
Ϋ PD Course Hours450800
Ϋ Jail Training Presentations2040
Ϋ Jail Students350440
Ϋ Jail Course Hours1502800
2 - 71
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Training Services
01114410
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular758,368759,463886,702790,412
61020Salaries Part-time67,63733,69955,38542,047
61040Salaries Overtime5,35034,4175,00015,000
61100Retirement - Employer Contribution131,389212,538249,960282,438
61110Part-Time Retirement2,5351,1782,0751,577
61120Medicare Insurance11,96912,11612,18011,153
61130Health Insurance120,150116,591127,650118,937
61170Retiree Health Benefits4,2055,0998,3007,279
61180Workers Compensation Insurance48,42852,91658,68053,645
SUBTOTAL PERSONNEL1,150,0301,228,0181,405,9321,322,488
62120Training, Transportation, Meeting27,50238,69126,35037,960
62122Travel For Investigation03,07800
62130Tuition Reimbursement19,06028,96400
62140Membership, Subscription, Dues1,2352,3251,2002,000
62300Contract Services - Professional29,32113,27730,00030,000
62600Parking Validations9076303,0003,000
SUBTOTAL CONTRACTUAL78,02586,96460,55072,960
63001Miscellaneous Operating Expenses114,620128,298201,610190,000
63300Gas & Diesel4,4687,7014,3102,850
SUBTOTAL COMMODITIES119,088135,999205,920192,850
65010Rental City Equipment3,98618,80423,31521,780
65012Accident Repair & Replacement Charges0002,170
SUBTOTAL FIXED CHARGES3,98618,80423,31523,950
TOTAL EXPENDITURES1,351,1291,469,7861,695,7171,612,248
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3350Police Lieutenant1.001.00
3400Police Sergeant1.001.00
3200Police Officer2.002.00
3820Rangemaster1.001.00
370Correctional Supervisor1.000.00
5330PAAL Assistant Director0.000.00
6320Video Technician1.001.00
9070Senior Clerical Aide3.00
TOTAL7.000.006.003.00
PAAL Asst Dir. charged to CDBG
2 - 72
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Professional Standards01114415
Statement of Purpose
A Professional Standards Division committed to the preservation of organizational integrity, community
confidence, individual responsibility and professional development.
Accomplishments in FY 2014-15 and FY 2015-16
*Conducted Narcotics Audit
*Conducted Money Audit
*Trained new Sergeants on conducting IA investigations
*Identified training issues from use of force investigations
*Initiated IA Pro Internal Administrative tracking system
*Initiated consolidation of administrative reporting into digital format (Blue Team)
*Trained Sergeants in administrative investigations and Blue Team Tracking system
Action Plan for FY 2016-17
*Conduct Organizational audits as required
*Train new Sergeants on conducting administrative investigations
*Update Department policies and protocols
*Review use of force incidents to identify potential liability and/or training issues
*Complete integration of IA Pro/ Blue Team Platforms, including supervisor training
*Completion of Professional Standards Manual
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
%of IA investigations completed in 90 days50%21%55%60%
#of audits0 2 34
#of supervisors trained 300 2730
#of Pitches Motions 4637 4848
#of Civil Claims 2436 3030
2 - 73
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Professional Standards
01114415
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular854,014659,583607,682816,381
61020Salaries Part-time18,13925,08835,60038,668
61040Salaries Overtime21,87629,82530,00030,000
61100Retirement - Employer Contribution163,082181,892208,150326,272
61110Part-Time Retirement6809411,3351,450
61120Medicare Insurance13,61910,2648,45011,405
61130Health Insurance109,16077,44172,630102,899
61170Retiree Health Benefits6,0723,7694,1058,083
61180Workers Compensation Insurance63,59542,93545,91056,919
SUBTOTAL PERSONNEL1,250,2381,031,7371,013,8621,392,078
62120Training, Transportation, Meeting9687,8476,2607,260
62140Membership, subscription, Dues002,0001,000
62300Contract Services - Professional676634,00035,200
SUBTOTAL CONTRACTUAL1,6447,91012,26043,460
63001Miscellaneous Operating Expenses5,6866,3164,0004,000
63300Gas & Diesel43908950
SUBTOTAL COMMODITIES6,1256,3164,8954,000
65010Rental City Equipment3,0756,3363,0759,790
Accident Repair & Replacement Charges
650120002,170
SUBTOTAL FIXED CHARGES3,0756,3363,07511,960
TOTAL EXPENDITURES1,261,0811,052,2991,034,0921,451,498
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3200Police Lieutenant0.001.00
3400Police Sergeant3.003.00
3200Police Officer1.001.00
7310Sr. Legal Secretary0.000.00
9060Clerical Aide3.00
TOTAL4.000.005.003.00
2 - 74
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Field Operations01114420
Statement of Purpose
To provide effective police services to the community using a community-oriented policing approach
Accomplishments in FY 2014-15 and FY 2015-16
*Continued extensive support and implementation of Patrol Beat System
*Successfully utilized social media to enhance community outreach efforts
*Facilitated enhanced partnerships with City and County resources to address issues in the Civic Center area
*Assisted over 175 clients through the Homeless Evaluation Assessment Response Team (HEART)
*Engaged over 4,000 students each school year to reduce gang activity through Gang Reduction
Intervention Partnership (GRIP) in partnership with the District Attorney and Santa Ana Unified School District
Action Plan for FY 2016-17
Ϋ Assessment and adjustment of Geographic Policing model (Patrol Beat Plan) to reduce overtime costs
*Complete all community engagement programs as detailed in the Community Policing Calendar
*Continue partnership with Code Enforcement to jointly address quality of life issues
*Hire, train and deploy new Police Service Officers to foster enhanced community engagement
*Continue use of the community complaint tracking system to ensure accountability
*Continue special enforcement programs to address quality of life issues
*Continue to focus on reduction of response times to Patrol calls for service
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
#of calls for service87,53996,286 100,000 N/A
#of reported incidents33,64133,690 35,000N/A
Effectiveness
#of Priority One calls responded to2,6853,1813,400N/A
Average Priority Response Time
7.28 min8.20 min9.20 min
%of Priority One calls responded 65%61%65%
to in under 7 minutes
Effectiveness
#of criminal cases filed5,8525,8106,000N/A
2 - 75
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Field Operations
01114420
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular22,478,82322,161,79225,894,49828,924,400
61010Salaries Retirement1,467,0211,122,769650,000650,000
61020Salaries Part-time157,01055,07465,480174,203
61040Salaries Overtime756,505983,864407,985653,915
61100Retirement - Employer Contribution4,373,3786,809,8748,809,58111,516,085
61110Part-Time Retirement2,3012,0042,4558,783
61120Medicare Insurance329,863340,029338,915385,870
61130Health Insurance3,283,8963,252,6804,008,5754,879,310
61170Retiree Health Benefits138,726139,586186,430225,300
61180Workers Compensation Insurance1,709,3691,678,3751,891,0501,961,600
Attrition
6xxxx000(8,997,992)
SUBTOTAL PERSONNEL34,696,89136,546,04842,254,96940,381,474
62000Utilities3,2539,7424,0004,000
62010Communications2201,1926,7806,780
62120Training, Transportation, Meeting47,97376,26040,05040,050
62140Membership, Subscription, Dues1,1882961,0001,000
62300Contract Services - Professional222,275245,223365,000762,425
62600Parking Validations04,0421,2001,200
SUBTOTAL CONTRACTUAL274,910336,755418,030815,455
63001Miscellaneous Office Expenses74,45667,51520,00020,000
63300Gas & Diesel641,271539,876609,485570,270
SUBTOTAL COMMODITIES715,726607,391629,485590,270
65000Building Rental7,1407,14000
65010Rental City Equipment1,238,1321,250,1531,209,1601,157,490
65011Equipment Replacement Charges444,397513,7620350,000
65012Accident Repair & Replacement Charges00070,775
65100Insurance Charges3,799,0403,799,0403,419,1353,799,040
SUBTOTAL FIXED CHARGES5,488,7095,570,0954,628,2955,377,305
TOTAL EXPENDITURES41,176,23643,060,28947,930,77947,164,504
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3360Police Captain1.001.00
3350Police Lieutenant5.756.00
3400Police Sergeant23.0026.00
3200Police Officer193.50210.00
2705Emergency Operations Coordinator1.001.00
3990Crime Analyst1.001.00
3800Police Service Officer1.003.00
7330Senior Office Assistant1.001.00
3615Park Ranger0.002.001.00
8130Police Cadet2.00
8135Police Reserve Level 13.00
TOTAL227.250.00251.006.00
10Police Officers funded 67% and
33% COPS grant
7Police Officers added (Patrol Study)
2 - 76
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Information Systems01114425
Statement of Purpose
To provide information systems support services to Department employees
Accomplishments in FY 2014-15 and FY 2015-16
*Replaced approximately 150 outdated computers
*Developed computer inventory tracking system
*Selected, negotiated, and began the implementation process for new CAD/RMS system
*Updated the Police Department's Laserfiche document system
*Launched e-citation devices
*Implemented administrative investigation system
Action Plan for FY 2016-17
* Go live with new CAD
*Replace Mobile Data Computers in police vehicles
*Continue configuring RMS in preparation for 2017 go-live
*Upgrade data communication to police field vehicles
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of Support Tickets Handled 1,735 1,740 2,300 2,100
Efficiency
% of Support Tickets Handled within 1 hour2%10%26%27%
% of Support Tickets Handled within 12 hours41%29%56%58%
% of Support Tickets Handled within 1 day55%44%65%68%
% of Support Tickets Handled within 2 days65%55%73%75%
% of Support Tickets Handled beyond 2 days35%45%27%25%
2 - 77
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Information Services
01114425
AccountACTUALACTUALADOPTEDPROPSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular374,250402,761517,933698,710
61040Salaries Overtime3,3753,31110,00010,000
61100Retirement - Employer Contribution55,04284,925112,960187,320
61120Medicare Insurance3,5904,0906,7909,670
61130Health Insurance51,19253,53372,53098,230
61170Retiree Health Benefits4,6404,7717,0303,693
61180Workers Compensation Insurance12,62813,57613,19016,980
SUBTOTAL PERSONNEL504,717566,966740,4331,024,603
62120Training, Transportation, Meeting406,0962,0002,000
62140Membership, Subscription, Dues1,143000
62300Contract Services - Professional535,236274,299411,085411,085
SUBTOTAL CONTRACTUAL536,419280,395413,085413,085
63001Miscellaneous Operating Expenses4,3736,1575,0005,000
Gas & Diesel
633001,5397021,000775
SUBTOTAL COMMODITIES5,9126,8606,0005,775
65010Rental City Equipment2,8652,9523,2403,040
65012Accident Repair & Replacement Charges000290
SUBTOTAL FIXED CHARGES2,8652,9523,2403,330
TOTAL EXPENDITURES1,049,913857,1731,162,7581,446,793
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3350Police Lieutenant0.000.00
3400Police Sergeant0.000.00
3200Police Officer1.001.00
2930Police Systems Manager1.001.00
6475Police Systems Support Analyst1.001.00
990Senior Systems Administrator0.000.00
1060Systems Technician - WNT0.000.00
0120Systems Administrator0.002.00
20Micro Systems Technician2.002.00
TOTAL5.000.007.000.00
2 - 78
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Animal Services01114430
Statement of Purpose
To ensure the public safety, promote the health and welfare of animals, and provide a safe and
healthy environment for people and their pets through educational outreach and law enforcement
Accomplishments in FY 2014-15 and FY 2015-16
*Clarified SAMC to improve Barking Dog complaint/enforcement process
*Successful declaration of 3 vicious/potentially dangerous dogs
*Conducted two community presentations
*Two dangerous bee hives were safely removed
*Entire unit attended a training class regarding emergency shelters
*Successfully addressed two animal hoarding cases
*Successfully addressed an ongoing chicken/rooster problem
Action Plan for FY 2016-17
*Increase enforcement of dog license compliance
*Evaluate Cost Saving Strategies through Agreements with County Animal Services
*Offer in-house training on animal related issues
*Provide public education regarding bee safety
*Continue support of weekly low-cost vaccine clinics
*Increase community outreach through neighborhood meetings and other City sponsored events
*Use available resources and programs to facilitate low cost spay/neuter
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of service calls handled 7,024 6,067 7,500 7,000
# of enforcement actions taken 145257 300250
# of animal impounds 4,1603,279 4,0003,500
# of educational presentations given 2193
# of spay/neuter events held00101
# of telephone calls handled 8,0597,6878,2508,000
2 - 79
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Animal Services
01114430
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular 286,740278,394310,744316,884
61020 Salaries Part-time 166000
61040 Salaries Overtime 6,6452111,0001,000
61100 Retirement - Employer Contribution 33,83242,79252,91564,336
61120 Medicare Insurance 4,2083,9964,0804,316
61130 Health Insurance 60,62158,54062,78069,524
61170 Retiree Health Benefits 2,4701,8792,6251,955
61180 Workers Compensation Insurance 30,96429,05532,07031,166
SUBTOTAL PERSONNEL425,647414,867466,214489,180
62120 Training, Transportation, Meeting 00600600
62140 Membership, Subscription, Dues 500200200
62300 Contract Services - Professional 755,6681,210,6311,135,4001,135,400
SUBTOTAL CONTRACTUAL755,7181,210,6311,136,2001,136,200
63001 Miscellaneous Operating Expenses 7,3902,5339,2759,275
63300 Gas & Diesel 19,46816,57116,62017,340
SUBTOTAL COMMODITIES26,85819,10525,89526,615
65010 Rental City Equipment 34,64437,22428,36028,835
65012 Accident Repair & Replacement Charges 000545
SUBTOTAL FIXED CHARGES34,64437,22428,36029,380
TOTAL EXPENDITURES1,242,8671,681,8261,656,6691,681,375
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3930 Animal Services Officer II 1.001.00
3920 Animal Services Officer I 2.002.00
7360 Senior Office Specialist 1.001.00
TOTAL 4.000.004.000.00
2 - 80
GENERAL FUND
POLICE DEPARTMENTPROGRAM
District Investigations01114435
Statement of Purpose
To apprehend and prosecute criminals through professional and comprehensive criminal investigation, recover and
return property, and the recognition and solution of persistent community problems
District Investigations Division is responsible for the investigation of all robberies, burglaries, vehicle thefts, assaults, and
thefts. The Division is responsible for investigating all Family Crimes related investigations which includes rapes, sexual
assaults and domestic violence. In addition, the Division coordinates court appearances, prosecution of criminals, reviews
crime reports, and crime analysis functions.
Accomplishments in FY 2014-15 and FY 2015-16
*Established Cold Case Rape program
*Began trial use of automated subpoena system
*Established the Domestic Violence soft room for victims
*Established the Graffiti/Juvenile Diversion Detective Program
*Raised case clearance rates above the national average in rape, robbery, burglary, and auto theft
*Continued to partner with CSP for a Domestic Violence advocate to be housed at the Police Department
Action Plan for FY 2016-17
*Enhance pawn and second hand dealer licensing protocols and inspection strategies
*Conduct random quarterly inspections of scrap yards, pawn shops, and cash for shops
*Develop a comprehensive strategy addressing domestic violence and child abuse prevention and intervention
*Transition to an automated subpoena delivery system
*Conduct a minimum of 12 domestic violence and sex registrant enforcement operations
*Proactively target known criminals through a minimum of 50 parole and probation compliance checks
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
#of cases presented to DA by Prosecution Unit 5,5246661 5,0006700
#of business/community meetings 18 25
#of community awareness presentations 314 1212
Efficiency
#of cases refused by the DA Office 784851 775850
#of Special Enforcement operations 2045 5045
Avg. monthly arrest by Detectives 2622 2020
Effectiveness
%rate of criminal charges86%87%85%85%
#of arrests by Detectives during Special 22192520
Enforcement Operations
2 - 81
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
District Investigations
01114435
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular4,825,3434,261,8734,779,7804,676,583
61020Salaries Part-time191,142175,213212,975219,364
61040Salaries Overtime89,300111,97650,00050,000
61100Retirement - Employer Contribution913,1571,253,1461,461,4651,676,939
61110Part-Time Retirement3,2863,9427,9858,226
61120Medicare Insurance64,56064,20665,32065,101
61130Health Insurance730,496658,776738,640768,608
61170Retiree Health Benefits33,65230,01436,21034,219
61180Workers Compensation Insurance326,246274,846293,940264,089
SUBTOTAL PERSONNEL7,177,1806,833,9947,646,3157,763,129
62120Training, Transportation, Meeting6,8837,9897,0007,000
62122Travel for Investigation9,6883,4079,0009,000
62140Membership, Subscription, Dues343275500500
62300Contract Services - Professional53,83442,21448,70048,700
62600Parking Validation6994900
SUBTOTAL CONTRACTUAL70,81754,83365,20065,200
63001Miscellaneous Operating Expenses25,13324,20820,00020,000
63300Gas & Diesel18,35812,31111,66013,070
SUBTOTAL COMMODITIES43,49036,51931,66033,070
65010Rental City Equipment40,88640,87265,19549,910
65011Equipment Replacement Charges09,64000
65012Accident Repair & Replacement Charges00010,860
SUBTOTAL FIXED CHARGES40,88650,51265,19560,770
TOTAL EXPENDITURES7,332,3736,975,8587,808,3707,922,169
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3350Police Lieutenant1.001.00
3300Police Sergeant4.003.00
3200Police Officer23.0023.00
3990Crime/Research Analyst3.003.00
790Police Investigative Specialist4.004.002.00
3800Police Service Officer2.001.001.00
7270Secretary1.001.00
7370Senior Police Records Specialist0.001.00
7330Senior Office Assistant3.003.00
9780Customer Service Clerk2.00
9070Senior Clerical Aide4.00
TOTAL41.000.0040.009.00
2 - 82
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Crimes Against Persons 01114440
Statement of Purpose
The CAP Division is dedicated to building partnerships and working in collaboration with internal and
external resources to protect the community through the effective investigation of crimes, apprehension of
criminals, and assistance to crime victims and their families.
The Crimes Against Persons Division investigates homicides, felonious assaults, officer involved
shootings, jail assaults, suicides, gang crimes, kidnapping, human trafficking, hate crimes as well as threats
and weapons related violations.
Accomplishments in FY 2014-15 and FY 2015-16
*Homicide & Assaults Section made 133 arrests for various CAP-related crimes
*Gang Suppression Unit arrested 1,084 subjects for gang-related crimes
*CAP Division authored 167 search warrants
*Homicide & Assaults Section authored/obtained 48 arrest warrants
*Homicide Unit improved homicide clearance rate from 22% in 2014 to 78% in 2015
*Gang Suppression Unit seized 130 firearms
*Gang Suppression Unit selected as OCGIA Team of the Year in 2014
*Obtained permanent injunction for criminal street gang
*Received Edward J. Byrne (JAG) grant funding
Action Plan for FY 2016-17
*Maintain an 80% or higher felony arrest rate for Gang Suppression Unit
*Be at or above national average for homicide clearance rates
*Increase the number of GRS participants
*Conduct a minimum of 15 probation searches each month
*Continue our partnership with Gang Reduction Intervention Partnership
*Reduce backlog of Weapons Interdiction Team (WIT) cases to half of current total
*Conduct 40 community outreach activities (e.g., community meetings, GRIP events, non-enforcement foot beats)
*Submit for Edward J. Byrne (JAG) grant funding
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
*Part I Crime Committed8,17910,29110,5301% reduction
*Part I Crime Cases Cleared2,1832,6072,412N/A
*Part I Crime Clearance Rate26.69%25.33%22.90%N/A
*Total Arrests604613650600
*Probation Home Compliance Checks193212200130
*Firearms Seized614965N/A
*Community Outreach ActivitiesN/A475548
2 - 83
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Crimes Against Persons
01114440
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular5,551,7094,822,8304,030,0234,170,295
61020Salaries Part-time10,3354,32527,50063,325
61040Salaries Overtime287,507315,542174,975174,975
61100Retirement - Employer Contribution1,081,8951,403,2931,318,7581,613,785
61110Part-Time Retirement601,0601,0302,375
61120Medicare Insurance81,16675,51552,18555,840
61130Health Insurance742,373630,128547,015630,210
61170Retiree Health Benefits38,05027,59132,32034,525
61180Workers Compensation Insurance452,628361,941278,490268,805
SUBTOTAL PERSONNEL8,245,7217,642,2266,462,2967,014,135
62120Training, Transportation, Meeting8,5669,6639,0009,000
62122Travel for Investigation(142)155,0005,000
62140Membership, Subscription, Dues1,0451,22500
62300Contract Services - Professional139,40098,512134,00074,000
62322Maint & Repair Machinery & Equip0000
62600Parking Validations4551161,0001,000
SUBTOTAL CONTRACTUAL149,324109,531149,00089,000
63001Miscellaneous Operating Expenses45,29136,52330,00030,000
63300Gas & Diesel53,89327,27513,16013,480
SUBTOTAL COMMODITIES99,18463,79843,16043,480
65010Rental City Equipment85,42474,00488,82592,840
65011Equipment Replacement Charges04,33800
65012Accident Repair & Replacement Charges0009,415
SUBTOTAL FIXED CHARGES85,42478,34288,825102,255
TOTAL EXPENDITURES8,579,6547,893,8976,743,2817,248,870
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3360Police Captain1.001.00
3350Police Lieutenant2.001.00
3300Police Sergeant2.002.00
3200Police Officer22.0025.00
790Police Investigative Specialist2.002.001.00
7330Senior Office Assistant1.001.00
TOTAL30.000.0032.001.00
2 - 84
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Special Investigations01114445
Statement of Purpose
To respond to community concerns of drug trafficking and related criminal activities
This is accomplished through enforcement activities strategies, seizure of illegally gained assets and promotion
of community awareness in drug enforcement, and by investigating and arresting career criminals.
Accomplishments in FY 2013-14 and FY 2014-15
Ϋ
Identified and prosecuted mid-level drug dealers and major narcotic violators
*Seized assets from mid-level drug dealers and major narcotic violators
*Reduced crime perpetrated by career criminals/parolees by sending 1,005 criminals back to jail
*Strike Force Team handled over 94 deployments and helped to remove over 623 felons from the streets
*Special Investigations detectives made 1,012 misdemeanor arrests and 950 felony arrests
*Implemented multi-agency Task Force to investigate/dismantle money laundering organizations
Action Plan for FY 2015-16
*Continue working with Federal, State and local law enforcement agencies in identifying and prosecuting
mid-level & major narcotic violations and money laundering operations
*Continue using new technology as a means to impact narcotic trafficking and money laundering
*Continue working with Field Operations in identifying street-level narcotic dealers
*Continue investigating crimes committed by career criminals
*Continue complex investigations surrounding criminal enterprises
*Increase violent crime enforcement with arrests by 8%
*Increase use of electronic surveillance equipment
Ϋ Continue working relationship with Crime Analysis Unit to identify sources of criminal activity
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 12-13FY 13-14FY 14-15FY 15-16
Service Level
#of complaints processed 210186 175150
#of narcotic arrests 564532 525550
#of career criminal arrests 2521,005 150800
#of Strike Force arrests 1,1531,115 900800
Efficiency
#of asset seizures 61 70 50 80
#of search warrants issued 26 40 25 35
%of assigned/referred drug complaints in 3 days90%90%90%90%
Effectiveness
#of asset forfeiture filings 61 80 50 80
2 - 85
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Special Investigations
01114445
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular79,663319,2061,840,5412,139,173
61020Salaries Part-time306000
61040Salaries Overtime2,84287,585127,000127,000
61100Retirement - Employer Contribution16,572100,318611,713812,382
61110Part-time Retirement11000
61120Medicare Insurance1,3185,86823,92527,379
61130Health Insurance11,68443,841254,205304,449
61170Retiree Health Benefits830012,37517,264
61180Workers Compensation Insurance7,01028,106129,365135,274
SUBTOTAL PERSONNEL120,236584,9252,999,1243,562,920
62010Communications09596,8408,100
62120Training, Transportation, Meeting06546,0008,000
62140Membership, Subscription, Dues0000
62300Contract Services - Professional4,38924,99792,505116,245
SUBTOTAL CONTRACTUAL4,38926,610105,345132,345
63001Miscellaneous Operating Expenses182,96375,40073,400
63300Gas & Diesel1,12719625,0000
SUBTOTAL COMMODITIES1,1453,159100,40073,400
TOTAL EXPENDITURES125,770614,6943,204,8693,768,665
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3350Police Lieutenant0.001.00
3300Police Sergeant3.003.00
3200Police Officer10.0010.00
790Police Investigative Specialist1.001.00
3990Crime/Research Analyst0.000.00
7330Senior Office Assistant0.000.00
TOTAL14.000.0015.000.00
2 - 86
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Evidence01114448
Statement of Purpose
To provide centralized issuance, tracking, and support services for department equipment, vehicles
supplies and evidence handling requirements
Accomplishments in FY 2013-14 and FY 2014-15Accomplishments in FY 2014-15 and FY 2015-16
FY 2014-15
*Destroyed 407 firearms
*Destroyed 2,228 narcotic packages
*Achieved 96% outflow to intake performance
(i.e. dispose a quantity equal to 95% of receipt)
FY 2015-16
*Destroyed 278 firearms
*Destroyed 2,277 narcotic packages
*Achieved 90% outflow to intake
*Completed Annual Inventory
Action Plan for FY 2016-17
*Maintain 90% outflow to intake performance
*Perform 1 Firearms melt / destruction
*Perform 1 Narcotics Burn
*Consolidate to free up space for incoming
*Complete CLETS gun project
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
#of property & evidence items processed 52,000137,598 50,00050,000
Efficiency
%of citizen requests responded within 81%75%95%85%
7 days
Effectiveness
% of outgoing evidence items compared to 96%85%90%95%
incoming items
2 - 87
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Evidence
01114448
AccountACTUALACTUALADOPTED PROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular 451,054446,967626,649413,791
61020 Salaries Part-time 00121,690121,690
61040 Salaries Overtime 2023,99300
61100 Retirement - Employer Contribution 53,06966,08791,59081,740
6110 Part-time Retirement 0004,563
61120 Medicare Insurance 6,4306,7907,1357,368
61130 Health Insurance 105,175105,261127,105100,597
61170 Retiree Health Benefits 3,0523,0373,6903,103
61180 Workers Compensation Insurance 11,99012,28114,56514,131
SUBTOTAL PERSONNEL630,972644,416992,424746,983
62120 Training, Transportation, Meeting 2,2284,1334,0004,000
62140 Membership, Subscription, Dues 104135500500
62300 Contract Services - Professional 30941110,00010,000
SUBTOTAL CONTRACTUAL2,6404,67914,50014,500
63202 Operating M&S Equipment 1,755000
63001 Miscellaneous Operating Expenses 8,2539,20510,00010,000
63300 Gas & Diesel 001,0000
SUBTOTAL COMMODITIES10,0089,20511,00010,000
65010 Rental City Equipment 2,505000
SUBTOTAL FIXED CHARGES2,505000
TOTAL EXPENDITURES646,125658,3001,017,924771,483
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Police Officer
32001.001.00
Police Evidence & Supply Supervisor
8011.001.00
Police Evidence & Supply Specialist
7996.003.00
TOTAL
8.000.005.000.00
(1) Supply Specialist position filled by
Police Officer position
2 - 88
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Central Distribution Center (CDC)01114450
Statement of Purpose
To provide centralized issuance, tracking, and support for Department issued equipment, fleet, and supplies
related requests.
Accomplishments in FY 2014-15 and FY 2015-16
*Coordinated the issuance of new APX Motorola radios
*Adopted a 5-YR vehicle replacement plan for PD fleet
*Streamlined lease vehicle selection program
*Assisted in providing input for new vehicle platform for Traffic and CSI vehicles
*Issued and replaced 215 Glocks
*Replaced 10% of department task chairs
Action Plan for FY 2016-17
*Coordinate the completion of rifle rack modification project in all black & white units
*Continue coordinating the installation of new APX Motorola radios in black & white units
*Replace remaining 90% of department task chairs
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
#of vehicles transported for maintenance or repair 2,765 4,424 3,595 4,009
#of supply and/or uniform requests processed 798 719 759 739
#of badge orders processed 23 67 45 56
Efficiency
% of supply/equipment requests processed
within 24 hours80%80%80%80%
%of vehicles transported for repair within 24 hours95%85%85%85%
2 - 89
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
CDC
01114450
AccountACTUALACTUALREVISEDADOPTED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular424,726365,482402,707616,196
61020Salaries Part-time25,80415,63222,00022,660
61040Salaries Overtime01,35600
61100Retirement - Employer Contribution50,98657,33466,890123,458
61110Part-time Retirement558242825850
61120Medicare Insurance5,8005,4785,5508,792
61130Health Insurance96,43388,39990,790160,955
61170Retiree Health Benefits3,0502,4782,7054,621
61180Workers Compensation Insurance11,11710,4487,13016,573
SUBTOTAL PERSONNEL618,474546,849598,597954,106
62010Communications0000
62120Training, Transportation, Meeting10000
62140Membership, Subscription, Dues0000
62300Contract Services - Professional17,26211,81039,50039,500
62322M&R Machinery & Equipment0000
SUBTOTAL CONTRACTUAL17,27211,81039,50039,500
63000Office Supplies7000
63001Miscellaneous Operating Expenses322,018394,648604,800604,800
63300Gas & Diesel3,2081,5821,365740
SUBTOTAL COMMODITIES325,233396,230606,165605,540
65010Rental City Equipment12,00017,82018,94519,470
65011Equipment Replacement Charges0000
65012Accident Repair & Replacement Charges0001,955
SUBTOTAL FIXED CHARGES12,00017,82018,94521,425
69801IC Default Issue0000
SUBTOTAL DEBT SERVICE
0000
TOTAL EXPENDITURES972,979972,7091,263,2071,620,571
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
180Police Administrative Manager0.000.00
801Police Evidence & Supply Supervisor1.001.00
799Police Evidence & Supply Specialist4.007.00
TOTAL5.000.008.000.00
2 - 90
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Forensic Services01114455
Statement of Purpose
To provide comprehensive forensic services supporting the department goals, while meeting judicial
system requirements.
Accomplishments in FY 2014-15 and FY 2015-16
*The Crime Scene Unit successfully acquired two Forensic Specialist I Trainees
*
*Using Proposition 69 DNA funding, the laboratory acquired a custom examination table, cabinetry and lighting.
*
*
During the 2014 year, the Forensic Services Section forensically investigated twenty-four (24) crimes as potential
homicides, as well as, numerous sexual assaults and other large, time-consuming scenes.
The Latent Print/Chemistry Unit replaced the antiquated NEC Automated Fingerprint Identification System (AFIS)
*
with a state of the art MorphoTrak Automated Biometric Information (ABI) System.
Action Plan for FY 2016-17
*Create and implement formalized training programs in the Forensic Firearms, Latent Print/Chemistry,
and Photo/Video Units
*Attain approval for using the drafted Forensic Services Quality Manual
*Assist in the development of department policy regarding the acquisition, retention, and dissemination
of digital evidence
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
#of field service calls 3,31033253,4003,400
#of photos processed 2041435200825
#of photos uploaded to DIMS 64,444 84,99370,0008500
#of latent prints evaluated 1,14819,7032,2002200
#of AFIS Hits (including T/LI) 4290200200
#of IBIS hits 21252525
#of evidentiary biological samples collected2,77437351,8003700
Efficiency
%of photo work completed within 5 days100%100%100%100%
%of latent work completed within 14 days12%8%10%10%
%of years firearms worked annually32%20%25%25%
Effectiveness
%of AFIS hit ratio (fingerprints)12%16%7%15%
%of IBIS hits ratio (firearms)9%49%10%10%
%of CODIS hit ratio54%51%45%50%
2 - 91
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Forensic Services
01114455
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular 1,434,7301,422,8471,529,5261,669,890
61020 Salaries Part-time 68,02354,27175,45077,714
61040 Salaries Overtime 51,45640,75050,00050,000
61100 Retirement - Employer Contribution 161,612208,071256,661341,405
61110 Part-time Retirement 2,5512,0352,8302,914
61120 Medicare Insurance 17,30618,32621,10523,860
61130 Health Insurance 257,287259,271275,965326,145
61170 Retiree Health Benefits 10,9699,47710,90512,525
61180 Workers Compensation Insurance 19,55618,36118,67021,545
SUBTOTAL PERSONNEL2,023,4902,033,4102,241,1122,525,998
62120 Training, Transportation, Meeting 11,85710,19315,00015,000
62140 Membership, Subscription, Dues 160425835835
62300 Contract Services - Professional 30,23531,48864,60064,600
SUBTOTAL CONTRACTUAL42,25242,10680,43580,435
63001 Miscellaneous Operating Expenses 26,93526,89933,29033,290
63300 Gas & Diesel 30,09730,05835,33534,090
SUBTOTAL COMMODITIES57,03256,95768,62567,380
65010 Rental City Equipment 28,82581,22860,79026,375
65011 Equipment Replacement Charges 0000
65012 Accident Repair & Replacement Charges 0001,810
SUBTOTAL FIXED CHARGES28,82581,22860,79028,185
TOTAL EXPENDITURES2,151,5992,213,7002,450,9622,701,998
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
TBDDNA Coordinator 0.001.00
1360 Forensic Services Supervisor 1.001.00
7600 Firearms Examiner 1.002.00
3980 Forensic Specialist II 2.002.00
3970 Forensic Specialist I 10.0010.00
1100 Police Photo/Video Specialist 1.001.00
7330 Senior Office Assistant 1.000.00
7605 Fingerprint Examiner 1.00
Senior Clerical Aide
90701.00
TOTAL
16.000.0017.002.00
2 - 92
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Records Services01114460
Statement of Purpose
To maintain department records, provide document storage, retrieval and report required data to State agencies
Accomplishments in FY 2014-15 and FY 2015-16
*California Law Enforcement Telecommunication Systems (CLETS) Recertification completed for all City CLETS users
*Records personnel participating in the RFP design process for the new Records Management System
*Security Awareness Training Completed for all affected City personnel
*Made accessible citizen request information to all Records staff. This enabled staff to provide timely updates to citizens.
Action Plan for FY 2016-17
Maintain or exceed current level of customer service by decreasing wait time for report requests
*
and requests for information
*Continue cross training of personnel to increase efficiency
*Continue Record's procedures review to streamline or eliminate processes
*Begin training and prepare for implementation of new Records Management System
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of reports processed 34,934 55,620 35,000 35,000
# of documents scanned or filmed 397,752 411,243 409,477 409,477
# of arrest reports processed 10,184 8582 9,684 9,684
# of reports uploaded to Lexus-Nexus online report access 3,368 4606 8,690 8,690
# of reports that are distributed to other divisions 43,191 39,077 45,246 45,246
Efficiency
% of citizen requests processed within 10 days32%35%60%90%
% of Background checks processed within 10 days42%48%90%90%
2 - 93
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Records Services
01114460
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular1,135,9811,077,6391,277,7801,169,140
61020Salaries Part-time48,22035,461125,945108,939
61040Salaries Overtime10,5115,32010,00010,000
61100Retirement - Employer Contribution142,886182,284243,791278,185
61110Part-time Retirement1,8081,3314,7254,085
61120Medicare Insurance14,45414,34519,49518,115
61130Health Insurance204,322180,665224,990207,825
61170Retiree Health Benefits19,67419,84421,3200
61180Workers Compensation Insurance12,34811,13616,40014,255
SUBTOTAL PERSONNEL1,590,2041,528,0251,944,4461,810,544
62120Training, Transportation, Meeting1,7237362,0002,000
62140Membership, Subscription, Dues1000100100
62300Contract Services - Professional9,06112,76912,000124,975
62600Parking Validations8,9329,81500
SUBTOTAL CONTRACTUAL19,81623,32014,100127,075
63001Miscellaneous Operating Expenses53,56343,35143,28536,205
SUBTOTAL COMMODITIES53,56343,35143,28536,205
TOTAL EXPENDITURES1,663,5831,594,6962,001,8311,973,824
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
180Police Administrative Manager0.000.00
7230Police Records Supervisor3.002.00
7110Lead Police Records Specialist3.003.00
7370Senior Police Records Specialist13.0012.00
9330Police Records Clerk II1.00
9070Senior Clerical Aide1.00
TOTAL19.000.0017.002.00
2 - 94
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Communications01114465
Statement of Purpose
To provide timely, accurate and responsive telecommunication services to the community and Police
Department
Accomplishments in FY 2014-15 and FY 2015-16
FY 2014-15
* Hired 3 Police Services Dispatchers
*Engaged in the assessment and selection of an Integrated Software Solution (CAD)
*Engaged with community groups to improve perception of communications operations
FY 2015-16
*Completed installation of Next Generation P25 Dispatch Radio System and base radio systems
*Hired 3 Police Services Dispatchers
*Hired 1 Communications Services Officer
*Recruited 2 volunteers
*Modernized processing of D.A. audio requests to an electronic processing system
* Modernized processing of D.A. audio requests to an electronic processing systemEngaged with community groups in an effort to improve perception on communications operations,
and improve confidence in public safety.
Action Plan for FY 2016-17
* Recruit 3 Police Services Dispatchers
*Recruit 3 Communications Services Officers
*Complete 2 year cycle of mandatory P.O.S.T training for staff, to achieve 100% compliancy
* Complete Customer Service training for remaining staff
* Seek to recruit 1-2 additional part-time employees
* Deploy TRU staff back to TRU to reduce reports being handled by Field Operations
* Continue to seek solutions to reduce overtime
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
#of 911 calls processed165,505167,176170,000170,000
# of calls for service dispatched127,520134,333130,000135,000
#of telephone call handled by TRU8,5655,3689,0006,000
#of telephone calls handled by dispatch376,536405,126380,000400,000
2 - 95
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Communications
01114465
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular2,772,6102,785,0783,517,7493,652,119
61020Salaries Part-time55,56349,63657,62059,349
61040Salaries Overtime229,711183,280220,515210,515
61100Retirement - Employer Contribution331,751445,508588,119739,112
61110Part-time Retirement7569862,1602,226
61120Medicare Insurance39,87540,70246,69550,296
61130Health Insurance606,840601,323730,360784,969
61170Retiree Health Benefits19,03617,21624,92028,887
61180Workers Compensation Insurance29,47228,73234,59534,496
SUBTOTAL PERSONNEL4,085,6134,152,4615,222,7335,561,969
62010Communications0000
62120Training, Transportation, Meeting1,3962,8831,79011,790
62140Membership, Subscription, Dues172292300300
62300Contract Services - Professional163,975165,871172,640172,640
62600Parking Validation09800
SUBTOTAL CONTRACTUAL165,543169,144174,730184,730
63001Miscellaneous Operating Expenses6,6626,0673,7703,770
SUBTOTAL COMMODITIES6,6626,0673,7703,770
65010Rental City Equipment0000
SUBTOTAL FIXED CHARGES0000
67200Principal - Capital Lease000544,645
SUBTOTAL DEBT SERVICE000544,645
TOTAL4,257,8184,327,6725,401,2336,295,114
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Police Systems & Communications Mgr0.000.00
3370Police Communications Manager1.001.00
6180Police Communications Supervisor4.004.00
3680Police Services Dispatcher26.0026.00
7660Communication Services Officer8.008.002.00
3800Police Service Officer1.001.00
TOTAL40.000.0040.002.00
2 - 96
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Vice01114470
Statement of Purpose
To review and enforce ordinances on gaming, public decency and morals, as defined by the community, as
well as to serve as a tactical and strategic planning and investigative resource for the Police Department
SERVICE PROGRAM
Police Services
* Continue working with Planning & Building Agency on improving the development review process
*Continue assisting Federal and State entities with issues arising from Medical Marijuana Dispensaries
*Participate in countywide Human-Trafficking task force
*Establish enhanced enforcement operations pertaining to tobacco related business violations
Note: Effective FY 2015-16, resources for these police services are included in other Police Department
accounting units, including Field Operations and Special Investigations.
2 - 97
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Vice
01114470
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular408,8076,06400
61040Salaries Overtime3,626000
61100Retirement - Employer Contribution76,050000
61120Medicare Insurance6,181000
61130Health Insurance52,409000
61170Retiree Health Benefits3,631000
61180Workers Compensation Insurance29,757000
SUBTOTAL PERSONNEL580,4596,06400
62120Training, Transportation, Meeting001,0000
62140Membership, Subscription, Dues001,8600
SUBTOTAL CONTRACTUAL002,8600
63001Miscellaneous Operating Expenses8095301,0000
63300Gas & Diesel9788121,1200
SUBTOTAL COMMODITIES1,7871,3432,1200
65010Rental City Equipment7,9194,0684,3600
65012Accident Repair & Replacement Charges0000
SUBTOTAL FIXED CHARGES7,9194,0684,3600
TOTAL590,16611,4759,3400
2 - 98
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Jail Operations01114475
Statement of Purpose
To safely and efficiently process individuals arrested within the City; assist with the transportation of
inmates to court or medical facilities; complete the process for individuals required to register with the
Department as a condition of their probation or parole status; maintain custody of individuals held under
the jurisdiction of contracted law enforcement agencies in accordance with state and federal mandates;
and provide access by legal representatives and family to those detained within the facility.
Accomplishments in FY 2014-15 and FY 2015-16
Ϋ Revamped Sex Registrants Procedures in accordance with industry standards
Ϋ Created new Jail Operations business model
Ϋ Negotiated increase per diem with US Marshals and local city contractors
Ϋ Increased housing contracts with BOP and two other local municipalities
Ϋ Staffed Registrant Process with part-time Staff, reducing costs
Ϋ Successfully passed annual statutory and contractual audits
Ϋ Created and implemented part time Correctional Service Officers to reduce costs
Ϋ Re-implemented Pay to Stay Program to increase revenue
Ϋ Initiated Administrative Booking fees to offset Jail costs
Action Plan for FY 2016-17
*Operate a safe and secure jail facility with no incidents of liability
*Increase ADP with expansion of existing housing contracts
*Continued evaluation of new business model to ensure adherence to Strategic Plan Objectives
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
#of inmates processed 9,005 8,382 8,500 N/A
#of inmates fast-booked to OCJ 4,006 4,341 4,500 N/A
#of visitors processed 32,243 20,501 30,000 30,000
Efficiency
%of compliance with regulatory agencies100%100%100%100%
Effectiveness
#of assaults on officers032N/A
#of inmate on inmate assaults181019N/A
#of suicides000N/A
#of DNA collected or verified 3,358 3,5943,4003,400
#of Registrants processed 2,492 2,1202,5002,500
2 - 99
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Jail Operations
01114475
AccountACTUALACTUALREVISEDADOPTED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular 8,552,8198,030,2669,402,9358,838,280
61020 Salaries Part-time 77,631151,467405,815731,270
61040 Salaries Overtime 813,6781,037,506400,000571,735
61100 Retirement - Employer Contribution 1,010,8051,206,4971,586,8681,746,590
61110 Part-time Retirement 3713,64115,22027,425
61120 Medicare Insurance 134,773133,090128,330130,525
61130 Health Insurance 1,738,5121,663,3561,785,1651,824,080
61170 Retiree Health Benefits 70,21063,29575,57561,765
61180 Workers Compensation Insurance 246,094232,372255,360235,195
SUBTOTAL PERSONNEL12,644,89312,521,49014,055,26814,166,865
62010 Communications 146000
62120 Training, Transportation, Meeting 1,9471,8285,0005,000
62140 Membership, Subscription, Dues 15018000
62300 Contract Services - Professional 2,966,1042,799,6372,406,6252,890,420
SUBTOTAL CONTRACTUAL2,968,3472,801,6442,411,6252,895,420
63001 Miscellaneous Operating Expenses 287,277269,397329,600259,600
63100 Uniforms & Tools 000 0
63300 Gas & Diesel 14,65311,05110,3058,240
SUBTOTAL COMMODITIES301,929280,448339,905267,840
65010 Rental City Equipment 21,39528,24828,97029,095
65011 Equipment Replacement Charges 0000
65012 Accident Repair & Replacement Charges 000725
SUBTOTAL FIXED CHARGES21,39528,24828,97029,820
TOTAL15,936,56415,631,83016,835,76817,359,945
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3230 Jail Administrator 1.001.00
180 Police Administrative Manager 1.001.00
370 Correctional Supervisor 9.0010.00
310 Correctional Officer 77.0069.00
1050 Security Electronics Technician 1.001.00
7330 Senior Office Assistant 0.501.00
7628 Lead Correctional Records Specialist 4.004.00
7650 Senior Correctional Records Specialist 9.009.00
Correctional Records Specialist 1.00
360 Correctional Services Officer 18.00
9070 Senior Clerical Aide 1.00
TOTAL 102.500.0096.0020.00
2 - 100
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Regional Narcotic Suppression Program01114480
Statement of Purpose
To participate in a multi-agency task force designed to respond to major drug trafficking
This is accomplished through enforcement strategies, seizure of illegally gained assets and promotion of
community awareness in drug enforcement throughout Orange County and Southern California
SERVICE PROGRAM
Police Services
Ϋ
This program provides skilled officers and management to a multi-agency task force, which concentrates on major drug
traffickers and related criminal activities. Santa Ana Police Officers work in concert with law enforcement officers
from other agencies and jurisdiction assigned to this task force work.
2 - 101
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Regional Narcotics Suppression Program
01114480
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular811,4501,422,1191,558,5071,318,067
61040Salaries Overtime22715,67500
61100Retirement - Employer Contribution165,195455,075531,904531,024
61120Medicare Insurance11,11524,68720,27017,624
61130Health Insurance101,796185,513203,490182,600
61170Retiree Health Benefits4,5268,88511,90511,949
61180Workers Compensation Insurance81,863117,384114,61590,746
SUBTOTAL PERSONNEL1,176,1722,229,3382,440,6912,152,009
TOTAL1,176,1722,229,3382,440,6912,152,009
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3350Police Lieutenant1.001.00
3300Police Sergeant3.002.00
3200Police Officer7.006.00
TOTAL11.000.009.000.00
2 - 102
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Homeland Security01114485
Statement of Purpose
To ensure that both the community and City employees are prepared to prevent, respond and recover from
an act of terrorism or a natural catastrophic event
SERVICE PROGRAM
Police Services
*Enhance community awareness on the issue of terrorism by using, developing, and implementing public
education campaigns by leveraging local, state and federal funds
*Manage, audit and sustain federally acquired resources in order to provide a systematic response
to an act of terrorism or a natural disaster
*Collaborate with regional and federal partners by implementing and using interoperable
technologies that will benefit the region
*Ensure the implementation and routine of the National Incident Management System as mandated by
the U.S. Department of Homeland Security
*
to ensure inter-agency operational readiness
2 - 103
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Homeland Security & Crime Prevention
01114485
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular146,210145,194122,33472,663
61020Salaries Part-Time14,43414,99800
61040Salaries Overtime8673,23710,00010,000
61100Retirement - Employer Contribution17,28323,76521,27920,862
61110Part-Time Retirement54156200
61120Medicare Insurance2091,0261,665976
61130Health Insurance35,06431,42936,31520,119
61170Retiree Health Benefits1,0171,438860545
61180Workers Compensation Insurance1,6181,7091,195700
SUBTOTAL PERSONNEL217,242223,360193,648125,865
62120Training, Transportation, Meeting327191,0001,000
62140Membership, Subscription, and Dues00200200
62300Contract Services - Professional02500
62501Operating Lease Expense15005,280
SUBTOTAL CONTRACTUAL477441,2006,480
63001Miscellaneous Operating Expenses17017013,45313,453
Gas & Diesel
633002,1202,1232,6352,635
SUBTOTAL COMMODITIES2,2902,29316,08816,088
65000Building Rental5,4555,45500
65010Rental City Equipment22,09025,16126,89026,425
65011Equipment Replacement Charges0000
65012Accident Repair & Replacement Charges0001,810
SUBTOTAL FIXED CHARGES27,54530,61626,89028,235
67100Principal - Debt Services2,760000
67110Interest - Debt Services2,664000
SUBTOTAL DEBT SERVICE5,424000
Transfer to Fund 404
6800005,1885,2625,280
SUBTOTAL TRANSFERS05,1885,2625,280
TOTAL252,548262,201243,088181,948
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2705Emergency Operations Coordinator0.000.00
780Police Community Services Specialist1.001.00
3200Police Officer0.000.00
3800Police Service Officer1.000.00
9070Senior Clerical Aide1.00
TOTAL2.000.001.001.00
2 - 104
GENERAL FUND
POLICE DEPARTMENTPROGRAM
Tobacco Retail License Program01114490
Statement of Purpose
To protect the health of Santa Ana youth from the risks associated with smoking by reducing youth access to
tobacco products in the City
SERVICE PROGRAM
Police Services
*Established a tobacco retail licensing program to encourage responsible tobacco retailing
*Enforce federal, state, and local tobacco laws, especially those laws that forbid the sale and distribution of
tobacco products to minors
*Collaborate with California State Department of Public Health, Food and Drug Branch by
implementing an enforcement program to investigate compliance of Tobacco Retailers
2 - 105
General Fund
POLICE DEPARTMENTACCOUNTING UNIT
Tobacco Retail License Program
1114490
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular80,94682,46487,95089,400
61010Salaries Retirement024600
61040Salaries Overtime85543,68375,00075,000
61100Retirement - Employer Contribution9,56612,43114,19517,660
61120Medicare Insurance1,1741,1841,5561,208
61130Health Insurance17,53217,54418,16020,119
61170Retiree Health Insurance554548590671
61180Workers Compensation Insurance780797820798
SUBTOTAL PERSONNEL111,407158,897198,271204,856
62120Training, Transportation, Meeting001,0001,000
SUBTOTAL CONTRACTUAL001,0001,000
63001Miscellaneous Office Expenses(223)390500500
SUBTOTAL COMMODITIES(223)390500500
TOTAL111,184159,287199,771206,356
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
790Police Investigative Specialist1.001.00
TOTAL1.000.001.000.00
2 - 106
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
FIRE SERVICES
ACTUALACTUALADOPTEDPROPOSED
ACCOUNTING UNITS
FY 13-14FY 14-15FY 15-16FY 16-17
01115300Administration & Support13,7287,85200
01115310Fire Prevention0000
01115320Fire Communications0000
01115330Fire Suppression & EMS38,806,67140,163,10241,662,30041,,4
01115360Fire Maintenance0000
TOTAL
38,820,39940,170,95441,662,30041,,
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel79,1687,85200
62000Contractual38,689,26440,159,52841,613,54041,7,9
63000Commodities(1,810)400
65000Fixed Charges50,004045,00050,005
67000Debt Service3,773000
Transfers
6800003,5703,7603,770
41,,
TOTAL38,820,39940,170,95441,662,300
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
*Fire Services Outsourced to OCFA effective 4/20/12
2-107
GENERAL FUND
FIRE DEPARTMENTACCOUNTING UNIT
Administration & Support01115300
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000
13,7287,85200
Salaries Regular
13,7287,85200
SUBTOTAL PERSONNEL
13,7287,85200
TOTAL
FIRE DEPARTMENTACCOUNTING UNIT
Fire Suppression & Emergency Medical Services01115330
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000
64,990000
Salaries Regular
61120449000
Medicare Insurance
65,440000
SUBTOTAL PERSONNEL
62010
85187500
Communications
62251
12,28012,59900
Other Agency Services
6230041,,9
38,546,93940,146,05437,957,819
Contract Svs-Professional
62302
129,18403,655,721355,000
Other Personnel Services
62501
10000
Operating Lease Expense
41,7,9
38,689,26440,159,52841,613,540
SUBTOTAL CONTRACTUAL
63001
(1,810)400
Misc. Office Expenses
(1,810)400
SUBTOTAL COMMODITIES
65100
50,004045,00050,005
Insurance (Risk Management)
50,004045,00050,005
SUBTOTAL COMMODITIES
671001,920000
Principal-Debt Service
671101,853000
Interest-Debt Service
3,773000
SUBTOTAL DEBT SERVICE
6800003,5703,7603,70
Transfer to Fund 404
3,70
03,5703,760
SUBTOTAL TRANSFERS
38,806,67140,163,10241,662,30041,,4
TOTAL
2-108
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
PLANNING & BUILDING AGENCY
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
1,531,5471,661,2372,018,548
Administrative Services
1,500,919
01116500
1,468,7551,887,8762,088,114
Planning Division
1,694,943
01116510
1,489,6831,820,6981,991,483
New Construction
1,393,402
01116520
1,324,2661,717,7652,014,743
Permits & Plan Check
1,225,166
01116530
1,233,365912,3161,099,890
Community Preservation
677,323
01116540
602,416765,325496,770
Proactive Rental Enforcement Program
654,080
01116550
00544,470
Neighborhood Improvement Program
0
01116560
Attrition 00 0(739,796)
TOTAL
7,145,8347,650,0338,765,2179,514,222
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel5,415,8335,604,9896,908,3378,181,355
61000
Contractual442,875484,791583,322630,052
62000
Commodities205,201210,369211,547268,717
63000
Fixed Charges666,861662,929665,1037,8
65000
Debt Service415,0630022,979
67000
Transfers0686,955396,908398,065
68000
Attrition000(739,796)
TOTAL
7,145,8347,650,0338,765,2179,5,2
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0249Ex. Director of Planning & Building Safety1.001.00
Building Safety Manager1.001.00
0940
Planning Manager 0.750.75
2500
Administrative Services Manager 0.001.00
0190
Code Enforcement Principal0.001.00
2745
Code Enforcement Manager1.001.00
2750
Assistant Planner II 1.001.00
2440
Assistant Planner I2.002.00
0040
Senior Management Analyst1.001.00
0150
Management Aide0.001.00
1200
Assistant Plan Check Engineer II1.001.00
1410
Associate Plan Check Engineer1.001.00
2280
Accountant Clerk II
90421.001.00
Associate Planner2.554.55
2450
Building Inspector1.001.00
2300
Combination Building Inspector7.007.00
6430
Code Enforcement Officer11.0012.00
2740
Code Enforcement Technician2.002.00
2780
Executive Secretary1.001.00
7390
Permit Supervisor1.001.00
2590
Permit Technician2.001.002.001.00
2580
Planning Commission Secretary1.001.00
7320
SUBTOTAL
38.302.0044.302.00
2-109
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
PLANNING & BUILDING AGENCY
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0810 Principal Planner 1.851.85
7270 Secretary1.001.00
0060 Receptionist0.001.00
7280 Senior Accounting Assistant1.001.00
7200 Permit Processor2.002.00
0070 Code Enforcement Supervisor3.002.00
7330 Senior Office Assistant2.953.95
0330 Senior Plan Check Engineer4.00 4.00
2470 Senior Planner 1.901.90
2180 Sr. Electrical Systems Specialist1.001.00
2430 Sr. Plumbing/Mechanical Systems Spec.1.001.00
7610 Community Development District Manager0.002.00
8000 Administrative Intern1.001.00
6431 Sr. Combination Building Inspector2.002.00
9070 Senior Clerical Aide1.001.00
TOTAL 60.004.0069.004.00
SECTION 5: SPECIAL REVENUE
31-505Air Quality Improvement Trust Fund1.000.001.000.00
1.000.001.000.00
TOTAL61.004.0070.004.00
Notes:
Remaining 1.00 positions are shown in Special
Revenue Fund 3116510.
$766,000 of AU 01116540 funded by CDBG Fund
13518783 in FY 16-17
Neighborhood Initiatives Program (01116560) transferred to
Planning and Building Agency October 2015
2-110
GENERAL FUND
PLANNING & BUILDING AGENCYPROGRAM
Administrative Services01116500
Statement of Purpose
To ensure that Santa Ana is a thoughtfully planned, safely built, and well maintained community.
This program provides direction to the Planning & Building Agency by providing management and fiscal support to
the Planning, Inspections, Permit & Plan Check, and Community Preservation Divisions. This program also provides
executive support to the Planning Commission and Historic Resources Commission.
SERVICE PROGRAM
PLANNING DIVISION:
The Planning Division provides a framework in which the future social and economic well-being of the City's residents
can be ensured through the adoption of a comprehensive General Plan and development standards. This division also
coordinates the delivery of services to developers.
BUILDING SAFETY DIVISION:
New Construction Section
This section provides inspections for all new construction, conversions, and maintenance and repairs of buildings
to ensure compliance with State codes and City ordinances.
Permits and Plan Check Section
This sections provides review and approval of building construction plans to ensure compliance with building,
plumbing, heating, electrical, and handicapped requirements, as well as compliance with all State laws and
City ordinances.
COMMUNITY PRESERVATION DIVISION:
This division enforces Santa Ana Municipal Code provisions to ensure safe, orderly, and aesthetically pleasing
neighborhoods and commercial areas.
2-111
GENERAL FUND
PLANNING & BUILDING AGENCYACCOUNTING UNIT
Administrative Services01116500
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
375,147369,822434,960601,315
61000Salaries & Wages-Regular
61020Salaries & Wages-Temporary 15,56425,91212,970
6,344
61040Salaries & Wages-Overtime 3,8452,00300
61100Retirement Plan 44,63764,51289,731137,995
61110Part-Time Retirement 2383771,047485
61120Medicare Insurance 4,6015,5637,750
4,674
61130Employees Insurance 56,29764,33290,860
41,862
61170Retiree Medical Insurance 2,2306,4140
6,373
61180Compensation Insurance 5,2888,29614,945
5,038
000 (70,583)
Attrition
488,157520,694636,255795,737
SUBTOTAL PERSONNEL
62010Communications 2,9257,5507,550
3,075
62120Training & Transportation 1,9529,0009,000
5,636
62140Other Agency Services 6901,8301,830
717
62320M&R Buildings & Grounds 8502,5002,500
1,800
62322M&R Machinery & Equipment 08,0008,000
6,023
62300Other Contractual Services 37,96751,80091,700
6,116
62501Lease Payments 000
1,124
62600Parking Validation 1,0973,3703,370
3,370
62700Auto Expense 5,5006,0006,000
3,000
Attrition 00 (10,588)
0
30,86050,98190,050119,362
SUBTOTAL CONTRACTUAL
63001Operating Materials & Supplies 10,1809,1109,110
8,887
Attrition 00 (742)
0
8,88710,1809,1108,368
SUBTOTAL COMMODITIES
65100Insurance (Risk Management) 159,906150,000176,916
161,414
65000Building & Site Rental 392,831378,914415,208
396,537
557,952552,737528,914592,124
SUBTOTAL FIXED CHARGES
67100Principal-Debt Services 211,200000
67110Interest-Debt Services 203,863000
67200Principal-Capital Lease 00022,979
415,0630022,979
SUBTOTAL DEBT SERVICE
68000Transfer to Fund 404 0396,955396,908398,065
0396,955396,908398,065
SUBTOTAL TRANSFERS
1,500,9191,531,5471,661,2381,936,636
TOTAL
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0249 Ex. Director of Planning & Building Safety 1.00 1.00
0190 Administrative Services Manager 0.00 1.00
7390 Executive Secretary 1.00 1.00
7280 Senior Accounting Assistant 1.00 1.00
0150 Senior Management Analyst 1.00 0.00
1200 Management Aide 0.00 1.00
9042 Accountant Clerk II 1.001.00
8000 Administrative Intern1.00 1.00
TOTAL4.002.005.002.00
2-112
GENERAL FUND
PLANNING & BUILDING AGENCYPROGRAM
Planning Division01116510
Statement of Purpose
To provide a publicly-accessible framework and process that guides development, both now and in the future, contributes
to the economic vitality, quality of life and daily needs of all the citizens of the City.
The Planning Division works to implement the land use policiesestablished by the City Council. These policies are
contained within the General Plan, which inturn is implemented by the City's Zoning Ordinance and Citywide Design
Guidelines. The Planning Division provides a full array of development processing and long-range planning services
which further the implementation of the City Council's policies. These services include:
-Providing meaningful ways for the community to engage in the planning process.
-Planning for the City's long-term success by maintaining and updating the City's General Plan and
undertaking long-range planning projects.
-Providing comprehensive project management for private development project applications, as
well as projects initiated by the City.
-Assisting customers at the Planning Counter, Planning Information Line and Planning Division website
by providing general information, processing applications and issuing minor permits.
-Protecting the environment through the administration of the CaliforniaEnvironmental Quality Act and
other environmental legislation and programs.
-Staffing the City's development review boards: City Council, Planning Commission, Historic Resources
Accomplishments in FY 2015-2016
-Coordinated the approvals for several notable projects including: They Lyon Communities project on East First Street, The
Line Mixed Use Project, Olson Project on First Street, AMCAL housing project,the Heritage mixed use project, Salvation
Army Hospitality Home and The Madison.
-Completed Advanced Planning projects such as the Housing Opportunities Ordinance Update, the Massage Ordinance
Revision and the Water Ordinance.Initiatedthe Community Participation program for the General Plan Update.
-Entered into 15 new Mills Act Agreements for Historic Structures and renewed theCity's status as a Certified Local
Government (CLG)
Action Plan for FY 2016-2017
-Complete the entitlement process for the following projects:Santa Ana Lofts adaptive reuse project, the MET Artist
Studioson Seventeenth Streetand Legadoat the MET
-Adoption of the Community Engagement Plan, which will serve as a blueprint for outreach and community
input for the City.
-Complete zoningordinance amendments to streamline the development review process.
͵
-Strive for a 30-day turnaround time for development review projects and maintain a 24-hour phone call return time
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels
No.
of Planning Applications Reviewed 3,4453,4453,6063,675
No.
of Environmental Reviews 9090155160
No.
of Site Plan Reviews 56565860
No.
of Historic Applications 5513248
No.
of Certificate of Occupancy's Reviewed 1,0011,0011,0441,050
No.
of Customers Assisted at the Planning Counter 16,28016,28017,54018,122
Efficiency
Avg.
No. of review days for DRC applications 45.545.546.740.0
%
of DRC applications reviewed within 35-days 48%48%40%90%
%
of phone calls returned within 24-hours 100%100%100%100%
2-113
GENERAL FUND
PLANNING & BUILDING AGENCY ACCOUNTING UNIT
Planning Division01116510
AccountACTUALACTUALADOPTED PROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries & Wages-Regular 1,035,019918,242 1,216,5171,257,800
61020Salaries & Wages-Temporary77,71430,373 00
61040Salaries & Wages-Overtime2,0142,650 00
61100Retirement Plan137,142141,233 192,403291,230
61110Part-Time Retirement1,6121,398 00
61120Medicare Insurance14,62812,390 13,57418,240
61130Employees Insurance144,063121,651 138,858203,125
61170Retiree Medical Insurance15,0577,893 10,9410
61180Compensation Insurance17,8269,590 13,77920,610
62302Other Personnel Services8,1506,900 00
Attrition00 0(145,921)
SUBTOTAL PERSONNEL
1,453,2241,252,3221,586,0721,645,084
62010Communications16,35215,390 23,795 23,795
62120Training & Transportation5,0673,230 24,910 24,910
62200Advertising22,85825,330 18,085 18,085
62140Membership, Subscription & Dues3,8444,071 4,800 4,800
62322M&R Machinery & Equipment00 500 500
62300Other Contractual Services111,85673,802 140,712 140,712
62600Parking Validation02,862 00
62700Auto Expense6,0006,901 6,0000
Attrition00 0 (17,338)
SUBTOTAL CONTRACTUAL
165,977131,587218,802195,464
63001Operating Materials & Supplies69,28678,380 76,52576,525
63300Gas & Diesel428262 450450
Attrition00 0 (6,271)
SUBTOTAL COMMODITIES69,71578,64376,97570,704
65010Equipment Rental, City6,0276,204 6,0276,390
65012Accident Repair & Replacement Charges00 0942
SUBTOTAL FIXED CHARGES
6,0276,2046,0277,332
TOTAL
1,694,9431,468,7551,887,8761,918,584
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2500 Planning Manager *0.750.75
0810 Principal Planner*1.851.85
2470 Senior Planner*1.902.90
2450 Associate Planner *2.554.55
0440 Assistant Planner I 2.002.00
2440 Assistant Planner II1.001.00
7320 Planning Commission Secretary1.001.00
7330 Senior Office Assistant *0.95 0.95
8000 Administrative Intern 0.000.00
2580 Planning Technician 0.00 2.00
TOTAL
12.000.0015.002.00
*1.0FTE charged to Air Quality Fund 3116510.
2-114
GENERAL FUND
PLANNING & BUILDING AGENCYPROGRAM
New Construction01116520
Statement of Purpose
To adopt and prudently enforce construction, occupancy, and housing laws and to promote an attractive environment
for development.
New Construction provides inspections of new construction, conversions, maintenance, and repair of buildings.
This section is responsible for the enforcement of building, plumbing heating and electrical codes and handicapped
requirements. This section also assists individuals and institutions in the areas of business licenses, energy
conservation and housing and zoning compliance with State laws and City ordinances.
Accomplishments in FY 2015-2016
-Performed22,434 New Construction and Occupancy inspections..
-Completedfinal inspections for several large development projects including projects including Main Place Mall 3 story multi-tenant occupancy;
Orange County School of the Arts ; 1901 E. First St.-Lyon Property (264 condominium units); 1901 N. Fairview Samuel Academy Charter School
Phase 1 of 2; The Roost at 601-613 E. Santa Ana Blvd.; Final close out of Pulte Homes Magnolia Lane Tract 28 Homes; Discovery Science
Extension; Temple Beth Shalom; (7)Medical Marijuana Collective Establishments; E-Sports Arena
-Began inspections on Alta 301 by Wood Partners; City Ventureson Harbor; Tribella by TruMark Homes; Depot at Santiago; AndaLucia Homes on
Harbor; Del Amo Motor Sports.
-Continued theimplementation of standardized inspector training program, including joint training with other departments.
-Completedrecruitments of three Combination Building Inspectors and one Senior Combination Building Inspector.
-Completed In-field photovoltaic plan review-inspection to comply with AB2188.
Action Plan for FY 2016-2017
-Codeadoption and implementation for up-coming 2016 California Building Codes which will be effective January 2016.
-Continueto Update StandardardizePolicies and Procedure Field Inspector manual, incorporating the new equipment and
technologies.
-Continue to facilitate inter-agency cross-training efforts, including OCFA and the Orange County Health Department.
-Continue to participatein Emergency Preparedness planning for the Planning and Building Agency, and participate on City wide
EOC.
-Create and implement training syllabus for new California codes.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 115-16FY 16-17
Service Levels
Total Inspections
21,97420,52021,80622,050
Certificate of Occupancy Inspections
1,4841,2771,3701,410
Training (employee hours)
730710715730
2-115
GENERAL FUND
PLANNING & BUILDING AGENCYACCOUNTING UNIT
New Construction01116520
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages-Regular863,844912,7001,146,8741,224,560
61020Salaries & Wages-Temporary49,05822,38900
61040Salaries & Wages-Overtime40,94577,9128,6128,610
61100Retirement Plan111,518155,050229,645283,535
61110Part-Time Retirement1,84084000
61120Medicare Insurance13,72214,52516,22417,755
61130Employees Insurance129,202129,163201,733229,825
61170Retiree Health Benefits14,07711,35012,5260
61180Compensation Insurance49,56353,36074,50397,785
Attrition000(151,711)
SUBTOTAL PERSONNEL1,273,7691,377,2891,690,1181,710,359
62010Communications16,17818,77522,54022,540
62120Training & Transportation4,45617,57413,35013,350
62140Membership, Subscription & Dues2,6053,3852,0002,000
62322M&R Machinery & Equipment00835835
62300Other Contractual Services19,24016,23522,76022,760
Attrition000(5,009)
SUBTOTAL CONTRACTUAL42,47955,96961,48556,476
63001Operating Materials & Supplies11,64526,18722,00022,000
63300Gas & Diesel05,5669,9199,919
Attrition000(2,601)
SUBTOTAL COMMODITIES11,64531,75331,91929,318
65010Equipment Rental, City35,02524,67237,176 31,679
60512Accident Repair & Replacement Charges000 4,330
SUBTOTAL FIXED CHARGES35,02524,67237,17636,009
TOTAL1,362,9181,489,6831,820,6981,832,162
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0940Building Safety Manager1.001.00
2300Building Inspector 1.001.00
6430Combination Building Inspector7.007.00
6431Senior Combination Building Inspector 2.002.00
2180Senior Electrical Systems Specialist1.001.00
7270Secretary1.001.00
TOTAL13.000.0013.000.00
2-116
GENERAL FUND
PLANNING & BUILDING AGENCYPROGRAM
Permits & Plan Check01116530
Statement of Purpose
To prudently enforce construction and occupancy laws and promote an attractive environment for development by
providing efficient delivery of plan check and permit services.
The Permit and Plan Check Section reviews plans for compliance with the California Building Standards Code for all new
construction, tenant improvements, conversions and repairs to buildings and other structures. This section is responsible
for the enforcement of regulations for disabled access, energy conservation, flood plain management, fire and life safety,
structural systems, electrical, plumbing, and mechanical ventilation systems. The section assists the public in obtaining
permits for construction. It maintains construction records for all buildings in the City.
Accomplishments in FY 2015-2016
-Issued over 7,500 permits at a total valuation of approximately $170,000,000
-Assisted over 24,000 customers in-person or by phone
-Processed plan checks and permits for several major projects including: Alta301 by Wood Partners, City Ventures
Tribella by Trumark Homes, Depot at Santiago, Andalucia Apartments, DelAmo Motorsports, Bat Nha Temple,
Nova Academy, Discovery Science Center, OC High School of Arts and Temple Beth Shalom
-Launched Online Permit System (OPS)
-Continuedannual Building Safety Month outreach program
-Continued successful administration of the City of Santa Ana Fireworks Program
-Implemented streamlined plan check and permitting process for solar photovoltaic systems in line with current legislation and
5-year Citywide Strategic Plan green building goals
-Initiatedcross training with other departments and agencies and community outreach
Action Plan for FY 2016-2017
-Code adoptionand implementation for upcoming 2016 California Building Codes which will be effective
January 1, 2017
-Complete scoping and implement electronic queuing system
-Continue to participate in emergency preparedness planning for the Planning and Building Agency, and participate
citywide on the City Safety Committee and EOC
-Research newtechnology for permitting, inspections and document management
-Continue to update the standardized policy and procedure manual
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels
# of building plans checked
1,4211,5581,574
1,317
# of building permits issued
2,3432,9542,983
2,131
# of electrical plans checked
700802810
587
# of electrical permits issued
1,7632,3302,353
1,714
# of plumbing plans checked
448164166
186
# of plumbing permits issued
1,1451,4061,420
1,052
# of mechanical-solar plans checked
460144151
216
# of mechanical-solar permits issued
1,1201,0721,083
915
# of occupancy permits issued
932866874
825
# of grading permits issued
313235
26
EFFICIENCY
# of plans checked over-the-counter
185521585
220
% of plans checked over-the-counter
6%16%18%
10%
EFFECTIVENESS
% of building plan checks completed within 3 weeks
84.6%77.4%90.0%
75.8%
2-117
GENERAL FUND
PLANNING & BUILDING AGENCYACCOUNTING UNIT
Permits & Plan Check01116530
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries & Wages-Regular716,027
61000772,4821,119,6361,308,270
81,263
Salaries & Wages-Temporary
6102034,11533,66734,855
55,047
Salaries & Wages-Overtime
6104047,37000
98,793
Retirement Plan
61100137,756222,450302,915
12
Part-Time Retirement
6111001,2630
11,997
Medicare Insurance
6112012,08416,32719,475
70,270
Employees Insurance
6113077,376146,312178,175
10,760
Retiree Medical Insurance
6117011,49110,9230
8,589
Compensation Insurance
611807,65011,71013,970
0
Attrition
00(151,351)
SUBTOTAL PERSONNEL
1,052,7581,100,3251,562,2881,706,309
11,275
Communications
6201011,06517,42017,420
4,314
Training & Transportation
621202,06910,26510,265
852
Membership, Subscription & Dues
621405005,2255,225
0
M&R Machinery & Equipment
6232203,2503,250
117,482
Other Contractual Services
62300171,43879,43579,435
0
Attrition
00(9,418)
SUBTOTAL CONTRACTUAL
133,923185,073115,595106,177
28,454
Operating Materials & Supplies
6300127,64230,20030,200
2,171
Gas & Diesel
633003,0911,8221,822
0
Attrition
00(2,609)
SUBTOTAL COMMODITIES
30,62630,73232,02229,413
7,860 8,380
65010Rental City Equipment 8,1367,860
0 1,086
65012Accident Repair & Replacement00
SUBTOTAL FIXED CHARGES7,8608,1367,8609,466
TOTAL
1,225,1661,324,2661,717,7651,851,365
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0330Senior Plan Check Engineer4.004.00
2280Associate Plan Check Engineer1.001.00
1410Assistant Plan Check Engineer II1.001.00
2590Permit Supervisor1.001.00
2580Permit Technician2.001.002.001.00
7200Permit Processor2.002.00
0060Receptionist0.001.00
2430Sr. Plumbing/Mechanical Systems Spec.1.001.00
Administrative Intern1.00
TOTAL12.001.0013.002.00
2-118
GENERAL FUND
PLANNING & BUILDING AGENCYPROGRAM
Community Preservation01116540
Statement of Purpose
To improve the integrity of our neighborhoods through personalized neighborhood contact, education in code
requirements, quality inspections, responsive and dedicated personnel, and innovative processes.
Community Preservation provides professional inspections throughout the City, responds to complaints concerning
substandard living conditions, maintenance and use of existing properties, and issues citations for violations of the Santa
Ana Municipal Code. This section continues to be an active partner with the Police Department in their fight against
crime, Public Works Agency and their graffiti removal efforts, and with the residents of Santa Ana through
increasing interaction with the neighborhood associations.
Accomplishments in FY 2015-2016
-Implemented receivership/abatement program to eliminate Dangerous and Abandoned buildings.
-Improved response time for residential enforcement inspections.
-Partnered with SAPD to implement volunteer program to proactively enforce property maintenance complaints.
-Continued to collaborate with CityAttorney's Officeand SAPD on addressing illegal medical marijuana dispensaries.
-Modified enforcement efforts regarding new landscape maintenance guidelines and state-wide water conservation
efforts.
Action Plan for FY 2016-2017
-Broaden Dangerous and Abandoned Building Program to eliminate blight and dangerous structures.
-Increase usage of receivership enforcement tool to address continuing non-compliant properties.
-Focus on reaching a 72-hour response time for complaints.
-Increase education efforts with neighborhood leaders and commercial organizations related to code enforcement
efforts.
-Coordinate enforcement efforts to proactively patrol arterials regarding illegal/unpermitted signage citywide.
-Update shopping cart containment process to adequately reflect changes in store re-locations and closures
-Continue to partner with otheragencies in implementation and enforcement efforts related to measure BB.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels
Number of Notices of Violations issued355355288295
Number of citations issued3,2913,2913,8244,050
Number of complaints recorded (citizen)7,1247,1247,1897,655
Number of observed complaints (inspectors)2,5652,5653,7133,950
Number of violations recorded9,6899,68910,90211,605
Number of inspections conducted 9,2389,23810,53210,755
2-119
GENERAL FUND
PLANNING & BUILDING AGENCYACCOUNTING UNIT
Community Preservation01116540
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries & Wages-Regular397,970
61000569,261492,859600,975
61020Salaries & Wages-Temporary0 5,35400
Salaries & Wages-Overtime7,042
6104014,9172,8672,865
61100Retirement Plan48,847101,511104,871161,360
Part-Time Retirement0
6111019900
61120Medicare Insurance5,1117,8287,39510,105
Employees Insurance77,675
61130100,394115,202118,675
61170Retiree Medical Insurance6,0967,1096,0540
Compensation Insurance8,133
6118011,2219,56515,810
Attrition000(74,124)
SUBTOTAL PERSONNEL
550,874817,794738,813835,666
62010Communications9,30510,68626,04526,045
Training & Transportation5,942
621208,5029,5009,500
62200Advertising0000
Membership, Subscription & Dues400
621401,0706,5006,500
62300Other Contractual Services37,99634,96936,000 36,000
Other Personnel Services4,275
62302012,00012,000
62322M&R Machinery & Equipment00395395
Attrition0
00(7,369)
SUBTOTAL CONTRACTUAL
57,91955,22790,44083,071
Operating Materials & Supplies42,141
6300141,69930,20030,200
63300Gas & Diesel7,2486,14215,91515,915
Attrition0
00(3,757)
SUBTOTAL COMMODITIES
49,38847,84146,11542,358
Equipment Rental, City19,14247,932
6501022,50336,948
65012Accident Repair & Replacement0005,613
SUBTOTAL FIXED CHARGES
19,14222,50336,94853,545
Transfer to Fund 52
680000290,00000
SUBTOTAL TRANSFERS
0290,00000
TOTAL
677,3231,233,365912,3161,014,640
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Code Enforcement Manager1.001.00
2750
Code Enforcement Principal0.001.00
Code Enforcement Supervisor2.001.00
0070
2740Code Enforcement Officer8.0010.00
Code Enforcement Associate 2.002.00
2780
7330Senior Office Assistant2.00 2.00
Senior Clerical Aide
90701.001.00
TOTAL
15.001.0017.001.00
$250,000 for Community Preservation Inspectors(2) in Fund 52
$766,000 in salary and benefits funded
by CDBG Fund 135 in FY 16-17.
2-120
GENERAL FUND
PLANNING & BUILDING AGENCYPROGRAM
Proactive Rental Enforcement Program01116550
Statement of Purpose
To reduce unhealthy conditions and life safety hazards for occupants of residential rental properties in highly
impacted areas of Santa Ana by identifying and correcting code violations through a systematic inspection
program.
The Proactive Rental Enforcement Program (PREP) is responsible for the inspection of all residential rental units in
designated areas of Santa Ana with the goal of long-term upgrading of rental properties and thus decreasing the
demand for City services and restoring stability to the neighborhoods.
Accomplishments in FY 2015-2016
-Completed Citywide Gold Seal Inspectionsto 598 rental units.
-Enforcement efforts generated 210 permits, with a total valuation of $1,541,084.02 in improvements to rental properties.
-Adopted new Proactive Rental Enforcement Program with Gold Seal Program.
Action Plan for FY 2016-2017
-Continue to fine-tunethe prioritization process for complaints received regarding rental properties to address the
most egregious violations first.
-Promote public health, safety, and welfare through a system of proactive code enforcementinvolving residential rental
property within the City of Santa Ana.
-Strive to achieve a 72-hour response time for complaints.
-Continue inspections of rental properties qualifying for Gold Seal Incentive Program to ensure maintenance of properties
continues at an exemplary level.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 16--17
FY 13-14FY 14-15FY 15-16
Service Levels
Inspection areas
1111
Total inspections*
4,4314,4319601,200
Reinspections
186118611,7602,000
Gold Seal Inspections
150150598440
Total violations received
N/AN/A36854000
* Total inspections, not including violations received
2-121
GENERAL FUND
PLANNING & BUILDING AGENCYACCOUNTING UNIT
Proactive Rental Enforcement Program01116550
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries & Wages-Regular444,324 396,434505,703302,170
61040 Salaries & Wages-Overtime9,088 5,59500
61100 Retirement Plan54,737 63,652100,47367,165
61120 Medicare Insurance3,637 3,7615,5962,900
61130 Employees Insurance71,346 57,43070,89242,705
61170 Retiree Medical Insurance7,364 4,2164,9340
61180 Compensation Insurance6,556 5,4777,1945,100
Attrition0 00(34,222)
SUBTOTAL PERSONNEL
597,052536,565694,791385,818
62010 Communications1,102 1,5393,0003,000
62120 Training & Transportation0 1,0441,0651,065
62140 Membership, Subscription & Dues225 0275275
62300 Other Contractual Services121 3,3722,5002,500
62322 M&R Machinery & Equipment0 0110110
Attrition0 00(566)
SUBTOTAL CONTRACTUAL
1,4485,9556,9506,384
63001 Miscellaneous Operating Expenses5,105 6,80711,50011,500
63300 Gas & Diesel2,297 4,4123,9063,906
Attrition0 00(1,255)
SUBTOTAL COMMODITIES
7,40211,21915,40614,151
65010 Equipment Rental, City14,813 15,31214,81318,565
65012 Accident Repair & Replacement Charges0 002,444
65220 Treasury Service Charge33,365 33,36533,36533,365
SUBTOTAL FIXED CHARGES
48,17848,67748,17854,374
TOTAL
654,080602,416765,325460,726
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0070 Code Enforcement Supervisor 1.00 1.00
2360 Code Enforcement Officer 3.00 2.00
Sr. Clerical Aide
90701.001.00
TOTAL
4.001.003.001.00
2-122
GENERAL FUND
PLANNING & BUILDING AGENCYPROGRAM
Neighborhood Initiatives Program01116560
Statement of Purpose
To facilitate collaboration between agencies and the communities to ensure efficient implementation of community
initiatives. To improve area conditions and overall quality of life.
The Santa Ana Neighborhood Initiatives Program functions to promote community solutions, capacity building
and civic engagement so residents have the ability to be well informed about items affecting their neighborhood
and opportunities to improve their community.
Accomplishments in FY 14-15 & FY 15-16
*Supported 52 active neighborhood associations and Board of Com-Link, including Hero Awards.
*Provided training to 130 resident leaders
*Designated Townsend / Raitt and Cedar / Evergreen as Neighborhood Initiative Areas.
*Development of 2016 federal Promise Zone Strategy with award announcement expected in the Summer of 2016
*Achieved efficiencies through the Neighborhood Initiatives being reorganized to be part of the Planning Division
*Hosted Celebrate Santa Ana - citywide award and recognition event for non-profit and neighborhood serving groups
*Expanded utilization of non-profit status for Grants for Blocks Program through OC Charitable Ventures.
*Neighborhoods USA Training introduced to staff
*Second Year of EITC income tax preparation site at WORK Center as part of OC Financial Stability Alliance.
*Completed phase 1 of street lighting improvements in Santa Anita Gang Injunction Safety Zone.
*Provided training to HOA managers representing 2,500 units in Santa Ana
Action Plan for FY 16-17
*Continue to offer separate leadership training programs for apartment managers, residents leaders and HOAs.
*Implement Community Engagement Plan and upgrade Neighborhood Initiatives hardware and equipment.
*Launch Santa Ana Civic Atlas as a smart phone community engagement tool through ARC-GIS.
*Continue phase 2 street lighting improvements in Santa Anita / Townsend Gang Injunction Safety Zones.
*Construct Willits / Sullivan improvements.
*Continue citywide training and recognition event for neighborhood serving organizations and local businesses.
ActualActualEstimatedObjective
PERFORMANCE MEASURESFY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of neighborhood association meetings275280290300
# of neighborhood cleanups65607080
# of dumpsters provided222235265300
Efficiency
# of regular meetings supported by staff205195205200
Effectiveness
# of Resident Leaders provided leadership trainingN/AN/A130130
# of Apartment Managers provided leadership trainingN/A160110160
# of HOA Managers provided trainingN/AN/A27 HOAs - 35 HOAs -
2,500 units3,500 units
2-123
GENERAL FUND
PLANNING & BUILDING AGENCYACCOUNTING UNIT
NEIGHBORHOOD INITIATIVES PROGRAM (NIP)01116560
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages-Regular00365,008318,490
61020Salaries & Wages-Temporary00022,885
61100Retirement Plan0072,11173,745
61110Retirement Plan - Temporary000860
61120Medicare Insurance005,1654,950
61130Employees Insurance0048,48045,055
61170Retiree Medical Insurance006,2300
61180Compensation Insurance003,7058,485
Attrition
(38,657)
SUBTOTAL PERSONNEL
00500,699435,813
62010Communications0003,000
62012Cellular Phone Charges0001,680
62120Training, Transportation, Meeting000500
62140Membership, Subscription & Dues0001,750
62200Advertising000500
62251Other Agency Services000500
62300Contract Services-Professional0002,500
62322M&R Machinery & Equipment0001,400
62600Parking Validation0001,000
62300Other Contractual Services0000
70000Attrition000(1,045)
SUBTOTAL CONTRACTUAL
00011,785
63001Miscellaneous Operating Expenses0070,00053,958
63300Gas & Diesel000500
65010Rental City Equipment0002,712
70000Attrition000(4,658)
SUBTOTAL COMMODITIES
0070,00052,512
TOTAL00570,699500,110
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
7610Community Development District Manager2.002.00
4335Neighborhood Improvement Projects Specialist0.500.00
Senior Office Assistant1.00
73301.00
TOTAL
3.500.003.000.00
Note: Neighborhood Initiatives Program transferred to
Planning and Building Agency October 2016
2-124
GENERAL FUND
RESOURCE SUMMARY
PUBLIC WORKS AGENCY
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
01117605SARTC Maintenance40800300,000
01117620Traffic & Transportation Engineering1,819,4092,001,7762,076,6572,287,300
01117625Roadway Markings & Signs560,886548,881968,620568,000
01117630Street Lighting2,574,2612,573,6283,294,3433,153,220
Attrition000(399,765)
TOTAL 4,954,9645,124,2866,339,6205,908,755
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel1,320,0141,422,1181,910,6551,601,535
62000Contractual2,746,0272,679,2853,233,7083,478,885
63000Commodities201,779209,873273,351143,885
65000Cross Charges518,806519,933641,095600,015
66000Capital78,505112,379200,000400,000
67000Debt Service84,506003,155
68000Transfers0180,56580,81081,045
69000Miscellaneous Expenditures5,32613200
Attrition000(399,765)
TOTAL4,954,9645,124,2866,339,6205,908,755
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
General Fund
00320City Engineer0.200.000.200.00
02100Assistant Engineer II3.100.003.250.00
02129Principal Civil Engineer0.350.000.430.00
02131Senior Civil Engineer1.750.001.750.00
02155Assistant Traffic Operations Engineer0.650.000.650.00
04060Maintenance Worker II1.000.000.000.00
04160Street Painter1.000.000.000.00
04280Street Lighting Maintenance Worker1.000.001.000.00
04360Street Maintenance Supervisor1.000.000.000.00
06140Projects Manager0.250.000.250.00
07330Senior Office Assistant1.300.002.000.00
09130Engineering Intern, P/T0.004.500.004.50
09505Permit Parking Aide0.001.900.000.00
TOTAL11.606.409.534.50
2-125
GENERAL FUND
RESOURCE SUMMARY
PUBLIC WORKS AGENCY
ADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Class
Code
Full Time Part TimeFull TimePart Time
All Other Funds
02917620Traffic Signal Maintenance 2.700.102.700.10
05617640Sanitary Sewer Service 16.453.2516.453.25
05717640Fed Clean Water Protection Ent5.801.005.801.00
06017640Water Uty Wtr Prod & Supply 9.154.009.154.00
06017641Water System Maint 13.753.0013.753.00
06017644Water Quality & Measurement 8.257.008.257.00
06017645Water Admin/Engineering 5.504.005.504.00
06817640Pub Wks-Environment/Sanitation12.253.5012.253.50
06817641Pub Wks-Roadway Cleaning 2.750.002.750.00
06817642Graffitti Abatement 0.752.000.752.00
06817643Pub Wks-Street Trees 10.755.0010.755.00
06917640Refuse Collection Service 3.000.253.000.25
08617611Construction Engineering 10.256.0010.256.00
08617612Design Engineering 16.959.0016.959.00
08617620Traffic Engineering 1.301.501.301.50
10117601Pub Wks-Admin Services 20.001.0020.001.00
10117605PWA - Development Engineering5.804.006.804.00
TOTAL145.4054.60146.4054.60
2-126
GENERAL FUND
GENERAL FUNDACCOUNTING UNIT
01117605
SARTC Maintenance
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
62300Contract Services-Professional000300,000
--------------------------------------------------------------------
SUBTOTAL CONTRACTUAL000300,000
63001Miscellaneous Operating Expenses408000
--------------------------------------------------------------------
SUBTOTAL COMMODITIES408000
TOTAL40800300,000
2-127
GENERAL FUND
PUBLIC WORKS ENGINEERING SERVICESPROGRAM
Traffic & Transportation Engineering01117620
Statement of Purpose
Facilitate the safe and efficient movement of vehicular and pedestrian traffic on city streets and arterials, and be responsive to
regional, state, and federal transportation issues, including identifying and securing outside funding sources.
Accomplishments in FY 2015-16
*Completed SMSA study.
*Completed Sidewalk/Non-Motorized Connectivity Plan.
*Constructed traffic signal at Raitt & Adams Streets.
*Completed design of traffic signal at Newhope & Camille Streets, and signal modifications at Segerstrom/Bear, Edinger/Sullivan,
MacArthur/Plaza, 17th/English and Westminster/Clinton.
*Received grant funding for 11 capital projects including traffic calming, bike lanes, and signal synchronization project through
the Active Transportation Program, Highway Safety Improvement Program, and Regional Traffic Signal Synchronization Program.
*Implement permit parking program, block by block, through a petition process in new and existing districts.
*Prepare Annual Priority List of New and Modified Traffic Signals.
*Constructed Bike Lane projects on Chestnut Avenue, First Street, Newhope Street, Grand Avenue and Civic Center Drive.
Action Plan for FY 2016-17
*Integrate SMSA findings into Circulation Element and Bicycle & Pedestrian Master Plans.
*Begin implementation of Complete Sidewalk/Non-Motorized Connectivity Plan prioritized projects.
*Complete design of traffic signals at Raitt & Adams Streets, and Newhope & Camille Streets, and signal modification at
Segerstrom Avenue & Bear Street.
*Prepare grant funding applications for capital projects including traffic calming, bike lanes, and signal synchronization projects
through the Active Transportation Program, Highway Safety Improvement Program, and Bicycle Corridor Improvement Program.
*Complete design for Bike Lane projects on Chestnut Avenue, First Street, Newhope Street, and Maple Street Bike trail
*Complete the Central Santa Ana Completes Street Study and Citywide SRTS Plan.
*Design Flower Street bike lanes, Euclid/Hazard signal modification, Crosswalk Upgrade Phase 2 and Signal Hardware Upgrade.
*Complete signal synchronization project on Bristol St, Grand Ave and Harbor Blvd.
*Complete design of Crosswalk Upgrades at various locations
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of citizen, Council, and PD requests processed461531550560
# of parking permits issued (districts)2800 (27)3114 (27)3250 (27)3400 (27)
# of traffic signals/striping/traffic control plan sets
reviewed (average days to check)348 (13)352 (14)350 (10)350 (10)
# of Traffic Impact Analyses Reviewed and Approved7788
# of special placard parking permits issued400445450455
Efficiency
Average # of days to process citizen requests 20282525
Effectiveness
Traffic Signals Added or Modified2416
Miles of Signal Timed Arterials 75757575
Maintain Compliance w/Measure M2YesYesYesYes
2-128
GENERAL FUND
PUBLIC WORKS ENGINEERING SERVICESACCOUNTING UNIT
Traffic & Transportation Engineering 01117620
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular929,466925,236882,164952,840
61020Salaries Part-Time52,58481,194121,40981,365
61040Salaries Overtime04,2224,0354,035
61100Retirement-Employer Contribution115,815153,570228,429258,615
61110Medicare Insurance14,10914,50615,39316,195
61120Health Insurance118,676130,228128,410119,870
61130Retiree Health Benefits15,64414,14414,4950
61170Worker Compensation Insurance10,04210,90431,42213,985
61180Relocation and Temp Housing Assistance01,46200
1,462 1,462
SUBTOTAL PERSONNEL1,256,3371,335,4671,425,7561,446,905
62010Communications24,61316,70635,30035,300
62120Training, Transportation, Meeting1,8896255,0455,045
62140Membership, Subscription & Dues1,06611,15915,1295,045
62300Contract Services-Professional32,24814,32129,79927,980
62501Operating Lease Expense229000
SUBTOTAL CONTRACTUAL60,04542,81185,27373,370
63001Miscellaneous Operating Expenses13,67338,64329,96930,915
63300Gas & Diesel4,6665,19710,4123,400
SUBTOTAL COMMODITIES18,33943,84040,38134,315
65000Building Rental133,445133,445138,142142,840
65010Rental City Equipment23,35023,90423,90426,845
65011Equipment Replacement Charges0015,95212,025
65100Insurance Charges001,0881,450
65240Public Works Administrative Charges69,56569,56500
65-ARRCAccident Repair & Replacement Charge171,855172,180265,350265,350
SUBTOTAL CROSS CHARGES398,215399,094444,436448,510
66220Improvements Other Than Building000200,000
SUBTOTAL CAPITAL000200,000
67100Principal-Debt Services43,000000
67110Interest-Debt Services41,506000
67200Principal-Capital Lease0003,155
SUBTOTAL DEBT SERVICE84,506003,155
68000-052Transfer to Fund 0520100,00000
68000-404Transfer to Fund 404080,56580,81081,045
SUBTOTAL TRANSFERS0180,56580,81081,045
TOTAL1,817,4422,001,7762,076,6572,287,300
ADOPTED FY 15-16PROPSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
00320City Engineer0.200.000.200.00
02100Assistant Engineer II3.100.003.250.00
02129Principal Civil Engineer0.350.000.430.00
02131Senior Civil Engineer1.750.001.750.00
02155Assistant Traffic Operations Engineer0.650.000.650.00
07330Senior Office Assistant1.300.002.000.00
09130Engineering Intern, P/T0.004.500.004.50
09505Permit Parking Aide0.001.900.000.00
Total7.356.408.284.50
2-129
GENERAL FUND
PUBLIC WORKS AGENCYACCOUNTING UNIT
01117625
Roadway Markings & Signs
Statement of Purpose
Provide safe traffic and pedestrian movement by maintaining and standardizing signs and painted legends.
Accomplishments in FY 2015-16
*Developed best management practices for ordering street signs to maximize savings potential.
*Continued to collaborate with Engineering Services post-construction to maximize cost effectiveness
by reducing striping and signage errors.
Action Plan for FY 2016-17
Renew contract for roadway markings and sign maintenance.
*
*Implement asset management software to collect sign data.
ActualActualEstimatedProposed
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Striping (all types - linear feet)
2,000,0002,000,0001,750,0001,750,000
# of painted legends
15,000 15,00012,50012,500
# of painted curbs
100,000 100,00075,00065,000
# of signs repaired/replaced
4,0004,0004,0002,000
# painted arrows
3,0003,0003,0003,000
2-130
GENERAL FUND
PUBLIC WORKS AGENCYACCOUNTING UNIT
01117625
Roadway Markings & Signs
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular00213,7410
61100Retirement-Employer Contribution0048,7820
61120Medicare Insurance003,2660
61130Health Insurance0058,1510
61170Retiree Health Benefits003,9410
61180Worker Compensation Insurance006,6660
SUBTOTAL PERSONNEL00334,5470
62300Contract Services-Professional430,188422,805443,000548,000
SUBTOTAL CONTRACTUAL430,188422,805443,000548,000
63001Miscellaneous Operating Expenses124,971125,380143,40020,000
63300Gas & Diesel4000
SUBTOTAL COMMODITIES124,976125,380143,40020,000
65010Rental City Equipment3965645640
65011Equipment Replacement Charges002080
65240Public Works Administrative Charges0046,9010
SUBTOTAL CROSS CHARGES39656447,6730
69801IC Default Issue5,32613200
SUBTOTAL MISCELLANEOUS5,32613200
TOTAL560,886548,881968,620568,000
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
04060Maintenance Worker II1.000.00
04160Street Painter1.000.00
04360Street Maintenance Supervisor1.000.00
Total3.000.00
2-131
GENERAL FUND
PUBLIC WORKS AGENCYPROGRAM
Street Lighting01117630
Statement of Purpose
Provide Santa Ana with a modern, energy efficient lighting system.
This program includes the design review, maintenance, and construction of street lighting systems to
improve traffic and pedestrian safety, reduce maintenance costs, and discourage criminal activity.
Accomplishments in FY 2015-16
*Completed retrofit of historic street lights to energy efficient LED lights.
*Continue plan review for all new capital improvement projects that include street lighting.
* Coordinate with developers to include new City-owned street lights in all new developments.
*Completed audit of SCE-owned LS-1 street lights.
*Started negotiations with SCE to purchase SCE owned streetlights in Santa Ana
Action Plan for FY 2016-17
Continue to work with SCE to purchase their streetlights and ultimately upgrade to energy saving
LED technology
ActualActualRevisedObjective
FY 13-14FY 14-15FY 15-16FY 16-17
PERFORMANCE MEASURES
Service Level
# of Edison-owned lights - LS-111,41011,45011,4500
# of City-owned lights - metered - LS-31,310 1,7001,742 1,750
# of City-owned lights - unmetered - LS-21,4941,2001,06212,500
Efficiency
% of outages evaluated and referred for repair95959999
within 48 hours
Average # of days to repair outages by contractor2222
Annual energy costs for street lighting ($)1,868,372 2,188,5042,563,275 2,100,000
2-132
GENERAL FUND
GENERAL FUNDACCOUNTING UNIT
Street Light Maintenance 01117630
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular17,69953,716100,52193,650
61020Salaries Part-Time26,20433100
61040Salaries Overtime5,4521,96500
61100Retirement-Employer Contribution5,00412,15222,94223,420
61120Medicare Insurance3805131,5361,465
61130Health Insurance2,43711,22320,36525,605
61170Retiree Health Benefits2611,5931,8530
61180Worker Compensation Insurance3,7685,1593,13510,490
SUBTOTAL PERSONNEL61,20486,652150,352154,630
62000Utilities2,035,9012,195,6582,563,2752,415,355
62140Membership, Subscription & Dues04,80000
62300Contract Services-Professional175,892(4,038)102,160102,160
62321Maintenance & Repair Improvement44,00217,25040,00040,000
6xxxxAttrition000(399,765)
SUBTOTAL CONTRACTUAL2,255,7942,213,6692,705,4352,157,750
63001Miscellaneous Operating Expenses58,05640,65389,57089,570
SUBTOTAL COMMODITIES58,05640,65389,57089,570
65100Insurance Charges77,23077,22577,22579,745
65240Public Works Administrative Charges42,96543,05071,76171,760
SUBTOTAL CROSS CHARGES120,195120,275148,986151,505
66220Improvements Other Than Building78,505112,379200,000200,000
------------------------------------------------------------------
SUBTOTAL CAPITAL78,505112,379200,000200,000
TOTAL2,573,7552,573,6283,294,3432,753,455
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
06140Projects Manager0.250.000.250.00
04280Street Lighting Maintenance Worker1.000.001.000.00
1.251.25
2-133
GENERAL FUND
DEPARTMENT RESOURCE SUMMARY
COMMUNITY DEVELOPMENT AGENCY
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
Economic Development
0111881000617,866490,675
Neighborhood Initiatives
0111882000570,6990
Attrition
000(25,000)
TOTAL
001,188,565465,675
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
Personnel
6100000812,565430,075
Contractual
6200000156,0006,000
Commodities
6300000220,000995
Fixed Charges
6500000053,605
Attrition
000(25,000)
TOTAL
001,188,565465,675
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2870Executive Director of Community Development0.450.45
0350Economic Development Specialist III0.760.76
0150Senior Management Analyst0.150.15
7321Community Development Commission Secretary0.450.45
TOTAL
1.810.001.810.00
2-134
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTPROGRAM
01118810
Statement of Purpose
To retain and attract businesses, jobs, and investment in Santa Ana by providing timely information and
assistance to businesses, through various services and programs that foster business development.
Efforts focus on fostering a positive image of the City among professionals influencing site selection decisions
and communicating the availability of incentive programs designed to aid businesses. Extensive competition
and the need for a strong and diverse business base make it imperative that the Agency continues to
conduct a pro-active business retention & attraction program.
Accomplishments in FY 14-15 & FY 15-16
*Established "Shop Local" initiative and promotion using website and shopping bags.
*Re-established presence at ICSC generating over 100 leads.
*
*
400 in attendance and revenues tripled.
*Created corridor profiles to market business districts in the City.
*Developed Hotel Incentive program.
*Engaged Economic Development Strategic plan consultant.
*
Agency.
*Administered the CDBG Small Business Incentive Program with 23 grants completed in the last fiscal year.
*Designed banners with merchant input; printed and installed on South Main Street.
*Established sales tax sharing agreement with Volvo to facilitate dealership renovation and increase allocation
and mix of vehicles.
*Continued to build strong relationships with local brokers, retailers, developers and businesses.
*Provided site search and technical assistance to 260 businesses or individuals interested in Santa Ana.
*Held successful broker and developer tour with over 60 in attendance.
Action Plan for FY 15-16
*Complete and implement Economic Development Strategic Plan.
*Continue partnership with Santa Ana Chamber on Economic Development Council.
*Continue City/Chamber business retention strategy.
*Continue to market and administer Small Business Incentive Program.
*Collaborate with Hong Kong Trade Council on international trade forum.
*Fabricate and install downtown wayfinding signage.
*Create marketing and branding business attraction pieces for City.
*Develop new Economic Development website.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of businesses assisted100200250250
# of businesses visited 50250300300
2-135
GENERAL FUND
COMMUNITY DEVELOPMENT AGENCYACCOUNTING UNIT
Economic Development01118810
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular 00222,768266,955
61020 Salaries Part-Time 00040,395
61100 Retirement Employer Contribution 0044,88867,945
61120 Medicare Insurance 003,1453,775
61130 Health Insurance 0035,16046,655
61170 Retiree Health Insurance 002,0950
61180 Workers Compensation Insurance 003,8104,350
6xxxx Attrition 000(23,500)
SUBTOTAL PERSONNEL
00311,866406,575
62300 Contract Services-Professional 00150,0000
62700 Auto Expense 006,0006,000
6xxxx Attrition 000(1,500)
SUBTOTAL CONTRACTUAL
00156,0004,500
63001 Miscellaneous Operating Expenses 00150,000995
SUBTOTAL COMMODITIES
00150,000995
65000 Building Rental 00022,280
65040 Computer Service Charge 0001,840
65050 IS Strategic Plan 0008,275
65100 Insurance Charges 00021,210
SUBTOTAL FIXED CHARGES
00053,605
TOTAL OPERATING
00617,866465,675
ADOPTED FY 15-16PROPOSED 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2870Executive Director of Community Development0.450.45
0350Economic Development Specialist III0.761.00
0150Senior Management Analyst0.150.15
7321Community Development Commission Secretary0.450.45
TOTAL
1.810.002.050.00
2-136
GENERAL FUND SPECIAL REVENUE
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Cable TV Fund
02113200
Statement of Purpose
To provide capital equipment and support services for the City's cable TV operations.
SERVICE PROGRAM
The Cable TV Fund provides the capital equipment and support services necessary to operate
the City's Channel 3 cable channel. Services include City Channel 3 24/7 playback services,
communication service upgrades, HD/widescreen equipment upgrades, and City facility
broadcast equipment upgrades and maintenance.
2-137
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Cable TV Fund
02113200
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES:
Balance from Prior Year
500010000
CATV PEG Access Support
50054243,202263,817200,000200,000
Earnings on Investment
580003,7185,2783,9604,000
246,920269,095203,960204,000
EXPENDITURES:
Contract Services - Professional
623000010,00010,000
SUBTOTAL CONTRACTUAL
0010,00010,000
Misc Office Expense
63001330,66337,169193,960194,000
SUBTOTAL COMMODITIES
330,66337,169193,960194,000
Machinery & Equipment
66400056,34500
SUBTOTAL COMMODITIES
056,34500
TOTAL
330,66393,514203,960204,000
2-138
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Parks and Recreation Special Revenue Fund
02213200
Statement of Purpose
To provide additional support for park, library, recreation and zoo programs through donations
and special revenue sources.
2-139
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Parks and Recreation Special Revenue Fund
02213200
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Balance from Prior Year
00200,0000
57010Miscellaneous Recoveres
57,76842,06646,75040,000
57081Gifts and Donations
509,661133,3205,00020,000
58000Earnings on Investment
3,1153,0692,5002,500
570,544178,455254,25062,500
EXPENDITURES:
Contract Services - Professional
6230063,7746,786127,12531,250
SUBTOTAL CONTRACTUAL
63,7746,786127,12531,250
Misc Office Expense
6300165,67726,671127,12531,250
63200Operating M&S Bldgs and Grounds
48,158000
SUBTOTAL COMMODITIES
113,83426,671127,12531,250
66220Improvements Other Than Building
0439,05200
66400Machinery & Equipment
29,97545,19700
SUBTOTAL CONTRACTUAL
29,975484,24900
TOTAL
207,584517,706254,25062,500
2-140
GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES)
Council Special ProjectsPROGRAMFund 50
PURPOSE:
In 2015, the City of Sana Ana Mayor and City Council approved a Surplus Allocation Plan due to increased revenue and decreased
expenditures across the City in the previous fiscal year. The Surplus Allocation Plan outlines specific one-time expenditures for these
funds. The projects represent improvements throughout the community in the areas of Facilities & Assets, Technology, Investment, Parks,
and Safety & Security. Funds are not imbedded in department budgets, but rather separated in a different fund to track performance and
accommodate multi-year efforts.
APPROVEDAPPROVED
FY 15-16FY 16-17
REVENUES
05002002
50001Balance From Prior Year09,648,840
59000011Transfer from Fund 1111,250,0000
TOTAL COUNCIL SPECIAL PROJECTS REVENUES11,250,0009,648,840
EXPENDITURES
ЉЎЉЉЎЉЊБ CMO Projects: Homelessness/Communications
Contract Services-Professional
62300520,0000
63001Misc. Operating Expenses42,50027,500
69011Reserve Appropriation04,910,656
ЉЎЉЊЉЉЊБ
Finance Projects: Pension Stability
62303Pension Stability500,0000
05010021Finance: SARTC/City Hall/Jail/Newhope Library/Grand Central/Corbin/El Salvador/Jerome
66200Building Improvement1,460,000100,000
ЉЎЉЊЉЉЋЋ Finance: City Fleet Replacement
66400Machinery & Equipment400,000900,000
05010023Finance: Corporate Yard
Building Improvement
66200650,0000
05010024Information Services: Equipment Upgrade/Network-Data Center/Permits/Budget
66400Machinery & Equipment640,3501,398,250
05013018Parks & Recreation: Parks & Facilities Improvements, i.e. Lighting/Civic Center/Tennis Courts/Soccer Field
66220Improvements Other Than Buildings861,6301,130,770
6800074Transfer to Civic Center 419,0000
05014018Police: Body Cameras
62300Contract Services-Professional350,0000
05016018Planning & Building: General Plan Update/Metro East Zone Expansion
61000Salaries0411,595
61100Retirement095,300
61120Medicare05,970
61130Employees Insurance070,630
61180Workers Compensation04,280
62300Contract Services-Professional373,336116,785
63001Misc. Operating Expenses022,104
69011Reserve Appropriation00
05017018Public Works Agency: GIS/CIP-Asset Management
62300Contract Services-Professional120,000305,000
63001Misc. Operating Expenses25,0000
05018018Community Development: City-wide Placemaking & Branding
62300Contract Services-Professional150,000150,000
TOTAL COUNCIL SPECIAL PROJECTS EXPENDITURES6,511,8169,648,840
2-141
GENERAL FUND COUNCIL SPECIAL PROJECTS-Continued
Council Special ProjectsPROGRAMFund 50
AMOUNT
ALLOCATED
Projects and Programs:
FACILITIES & ASSETS
50,000
Corbin Center
650,000
Corporate Yard
450,000
Grand Central Building
150,000
Jail Facility
155,000
City Hall
40,000
Newhope Library
50,000
Jerome Center
15,000
El Salvador Center
1,300,000
City Fleet Replacement
25,000
Calle Cuatro Street
TECHNOLOGY
125,000
GIS System Development
1,065,000
Network, Data Centers, Communications
273,600
IT Equipment Upgrade
400,000
Financial Budgeting Application
300,000
Planning & Building Permitting Application
120,000
Communications Equipment
70,000
Communications Equipment
300,000
Public Works CIP, Asset Management
INVESTMENT
200,000
Santa Ana City-Wide Branding Study
1,000,000
General Plan Update
100,000
Metro East Zone Expansion
500,000
Pension Stability Fund
100,000
Placemaking City-Wide
650,000
SARTC Deferred Maintenance-HVAC
PARKS
50,000
Angel Park Restroom Renovations
97,400
Riverview Basketball Court & Parking
70,000
Santiago Bike Trail Resurfacing
230,000
Santiago Playground Equipment Replacement
150,000
Bomo Koral Sidewalk/Walkway Renovations
640,000
Dan Young Soccer Field #2
75,000
Cabrillo Park Tennis Court Renovations
140,000
Windsor Tennis Courts
419,000
Civic Center Joint Powers Auth. Renovations
SAFETY & SECURITY
350,000
Body Cameras
540,000
Security Lights (Various Locations)
400,000
Homeless
11,250,000
TOTAL ALLOCATION
2-142
GENERAL FUND CAPITAL PROJECTS
Capital Outlay FundPROGRAMFund 51
PURPOSE:The Capital Outlay Fund accounts for the City's capital spending. In recent years, revenue from this fund has
primarily been derived through transfers from the General Fund. Prior to passage of Proposition 13 in 1978,
the City set a property tax sufficient to support its capital needs and payments on City Hall. With the passage
of Proposition 13, the City's flexibility in setting the property tax rate was in effect eliminated.
ACTUALACTUALREVISEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
5102002 MISCELLANEOUS REVENUES
50001Balance From Prior Year00300,000300,000
5113002 CAPITAL OUTLAY FUND
50001Balance From Prior Year01,376,0701,172,350
53317Soccer Field Surcharge7,36200
53332Baseball Surcharge06,99800
57363Cell Tower Lease Agreements*564,721574,689610,115573,105
TOTAL CAPITAL OUTLAY FUND REVENUES
572,083581,6872,286,1852,045,455
EXPENDITURES
5105015Non- Departmental
66200 Building Improvement
00300,000300,000
5113263Park Improvements
62300 Contract Services-Professional031,9480
62320 Maintenance & Repair Buildings & Ground 100,35071,355100,000100,000
63200 4,61573,922100,000100,000
Operating Materials & Supplies Buildings/Grounds
66220 Improvements Other Than Buildings99,49020,8841,786,1851,545,455
68000-11 Trans. To Fund 11000
204,454198,1091,986,1851,745,455
TOTAL CAPITAL OUTLAY EXPENDITURES204,454198,1092,286,1852,045,455
PROJECTS
Park Improvements (Cell Tower)*610,115573,105
Synthetic Soccer Field Improvements418,215418,215
State Building Improvements70,83570,835
Santiago Gas House Area
436,930395,820
Portola Pkg. Lot, Tennis Ct., Basketball Ct. Renovations249,94042,910
Centennial Lake Circulation Study
50,00048,860
Stadium Structural Concrete Repair129,160135,475
Miscellaneous
20,99060,235
City Hall/Council Chambers Improvements300,000300,000
TOTAL PROJECTS
2,286,1852,045,455
*Restricted funds to be used in parks with cell towers.
2-143
GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES)
Strategic Plan FundPROGRAMFund 52
PURPOSE:
In 2012, the City of Santa Ana Mayor and City Council adopted the Sunshine Ordinance to enhance transparency and foster community
engagement. An element of the Sunshine Ordinance was the development of a 5-year Strategic Plan to re-establish the City's mission, vision
and goals that guide the City's future. Following an 11-month strategic planning process and extensive community engagement efforts,
on March 18, 2014, the Council adopted the 5-year Strategic Plan. The Strategic Plan includes a total of 7 goals, 33 objectives and
147 strategies. Of the 147 strategies, 108 are funded within the departmental operating budgets. The remaining 39 unfunded strategies were
prioritized by staff. In May 2014, Council approved an additional $3.0M for 23 of the highest and high-priority strategies.
The Strategic Plan fund accounts for these strategies not imbedded in departmental budgets. Revenues for this fund are derived through
transfer of monies from the general fund. As additional funding becomes available, staff will provide further recommendations to fund
all other remaining unfunded strategies. Implementation of the Strategic Plan commenced July 1, 2014.
ACTUALADOPTEDPROPOSED
FY 14-15FY 15-16FY 16-17
REVENUES
05202002
50001Balance From Prior Year0520,000419,345
59000011Transfer from Fund 113,014,5002,494,5002,075,155
TOTAL STRATEGIC PLAN FUND REVENUES3,014,5003,014,5002,494,500
EXPENDITURES
05205018Non-Departmental
61020 Salaries & Wages - Temporary0200,000200,000
62300 Contract Services - Professional
0100,000100,000
0300,000300,000
05210018Finance & Management Services
62300 Contract Services - Professional
9,500109,500109,500
05213018Parks & Recreation Community Services
61000 Salaries Regular132,216165,035165,035
61020 Salaries Temporary295,586491,310472,485
61040 Salaries Overtime9,3035,2455,245
61100 Retirement Plan29,70732,20532,205
61110 Part-time Retirement9,81418,31017,604
61120 Medicare Insurance5,9979,5159,242
61130 Health Insurance11,78249,98549,985
61170 Retiree Health Benefits01,6501,650
61180 Compensation Insurance8,95619,70019,504
62120 Training, Transportation, Meeting0350350
62140 Memberships & Subscriptions15,64800
62300 Contract Services - Professional16,287377,370342,370
63001 Operating Materials & Supplies169,531254,325244,325
66220 Improvements050,00050,000
704,8281,475,0001,410,000
05214018Police Department
62300 Contract Services - Professional015,0000
05216018Planning & Building Agency
61000 Salaries Regular0165,418186,418
61040 Salaries Overtime00500
61100 Retirement Plan026,60231,602
61120 Medicare Insurance01,9762,326
61130 Employees Insurance036,42240,922
61170 Retiree Health Benefits01,3641,364
61180 Compensation Insurance01,4182,068
62120 Training, Transportation, Meeting00800
62140 Membership, Subscription, Dues00600
62300 Contract Services - Professional007,000
63001 Operating Materials & Supplies04,30013,900
63300 Gas & Diesel02,0002,000
65010 Equipment Rental, City010,50010,500
62300 Contract Services - Professional040,0000
0290,000300,000
2-144
GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES)-Continued
Strategic Plan FundPROGRAMFund 52
ACTUALADOPTEDPROPOSED
Strategies:
FY 14-15FY 15-16FY 16-17
05218018Community Development
61000 Salaries Regular35,97341,0000
61020 Salaries Temporary5,24830,0000
61040 Salaries Overtime3,4881,0000
61100 Retirement Plan6,2668,3500
61110 Part-Time Retirement791,1250
61120 Medicare Insurance6441,0000
61130 Employees Insurance5,49510,4250
61180 Compensation Insurance9621,7000
62120 Training, Transportation, Meeting1,6655,0000
62140 Membership, Subscription & Dues9395000
62300 Contract Services - Professional43,250590,000375,000
62302 Contract Services - Personnel2,1004,2000
62600 Parking Validation6677000
63001 Operating Materials & Supplies9,24745,0000
69152 Loans & Grants085,0000
116,022825,000375,000
TOTAL STRATEGIC PLAN FUND EXPENDITURES830,3493,014,5002,494,500
ADOPTEDADOPTEDPROPOSED
Strategies:
FY 14-15FY 15-16FY 16-17
15,00000
Community Survey
45,00000
Youth Summit
Quality Youth Engagement160,000160,000160,000
Expand Youth Sports Program500,000500,000500,000
200,000200,000200,000
Youth Sports Scholarships
20,00000
Youth Web Resource
400,00000
Safe & Inviting Downtown
25,00025,00025,000
Downtown Business Events
50,00050,00050,000
Community Engagement Plan
50,00050,00050,000
Leadership Training & Community Engagement Prg.
200,000200,000200,000
City Community Volunteer/Internship Program
40,00000
Innovative Code Enforcement
175,000175,000175,000
Arts Master Plan
100,000100,000100,000
Arts Events
200,000200,000200,000
Health & Wellness Programs
TBDTBDTBD
Street/Assets Maintenance - TBD
100,000100,000100,000
Invest resources/tech to extend infrastructure
100,000100,000100,000
Add Soccer & Tennis to Yr-Round Youth Sports Prg.
250,000250,000250,000
Prop 84 funding for new Community Ctr.(E-Library)
Promote & Market Santa Ana50,00050,00050,000
Increase Financial Information Access9,5009,5009,500
Establish Sister Cities25,00025,00025,000
Addition of Code Enforcement Officers250,000250,000250,000
Reactivate Public Business Concepts50,00050,00050,000
Totals3,014,5002,494,5002,494,500
2-145
SPECIAL REVENUE FUNDS
FIRE DEPARTMENTPROGRAM
Fire Facilities Fund
120
Statement of Purpose
The purpose of the fire facilities fee is to provide revenue to pay for equipment needed to fight fires in the
expanding number of buildings over two (2) stories height in the city, and to imiprove fire stations in the city as
necessary to accommodate such equipment and otherwise augment the city's capability to fight fires in such
buildings. The fire facilities fee revenues shall be used for such purpose.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
12015002
50001Prior Year Carry Forward000600,000
TOTAL REVENUES000600,000
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
12015330
62300Contract Services Professional000600,000
TOTAL EXPENDITURES000600,000
2-146
GENERAL FUND SPECIAL REVENUE
COMMUNITY DEVELOPMENT MAINTENANCE FUNDPROGRAM
Community Development Maintenance 40718842
Statement of Purpose
To provide on-going maintenance and improvements of public spaces in the City of Santa Ana.
SERVICE PROGRAM
COMMUNITY DEVELOPMENT MAINTENANCE
Mission: To effectively manage the cleanliness and maintenance of the streets, sidewalks, public parking
lots and other public spaces in the Downtown and surrounding area. This fund will cover charges
including utility costs, signage, landscaping, irrigation, steam cleaning and litter control.
This fund is expected to be closed after the end of Fiscal Year 2015-16 upon depletion of existing funds. Beginning
Fiscal Year 2016-17, all maintenance costs will be funded by the Parking Enterprise Fund (027).
2-147
GENERAL FUND SPECIAL REVENUE
COMMUNITY DEVELOPMENT MAINTENANCE FUNDACCOUNTING UNIT
Community Development Maintenance
40718842
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50002Prior Year Carry Forward-ENC85,930000
57000Expense Reimbursement1,115000
58000 Earning on Investments 3,3572,4382,0000
TOTAL REVENUES90,4032,4382,0000
EXPENDITURES
61000Salaries Regular69,69578,50895,5750
61020Salaries Part-Time7,663000
61040Salaries Overtime05,86200
61100Retirement-Employer Contribution8,63218,18419,2850
61120Medicare Insurance1,0991,2411,3350
61130Health Insurance16,59216,00517,4100
61170Retiree Health Benefits1,8651,6981,5500
61180Worker Compensation Insurance8701,9171,2050
SUBTOTAL PERSONNEL106,416123,416136,3600
62000Utilities10,1858,05612,0000
62010Communications1,2206651,5000
62012Cell Phone Charges03291,0200
62140Membership, Subscription & Dues40000
62200Advertising083600
62251Other Agency Services15,70415,79620,0000
62300Contract Services-Professional76,273106,77296,1250
62302Contracted Vendor Personnel Services01,42600
SUBTOTAL CONTRACTUAL103,423133,880130,6450
63001 Miscellaneous Operating Expenses 3,5533,22925,2550
63300 Gas & Diesel 7214300
SUBTOTAL COMMODITIES3,6253,37225,2550
65000Building Rental9,2455,08000
65010Rental City Equipment1,1702,37600
65040Computer Services955500
65050IS Strategic Plan3,6451,83000
65100Insurance6,0303,02500
65400Indirect Costs7,49515,2639,7400
SUBTOTAL FIXED CHARGES27,68027,6299,7400
TOTAL EXPENDITURES241,144288,297302,0000
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0350Economic Development Specialist III0.240.00
4335Neighborhood Improvement Projects Specialist*0.500.00
7280Senior Accounting Assistant0.100.00
7330Senior Office Assistant0.050.00
TOTAL
0.890.000.000.00
2-148
COMMUNITY DEVELOPMENT AGENCY
PEELBER FUNDPROGRAM
South Main Corridor - Capital Projects41818830
Statement of Purpose
To strengthen the City's economic base and enhance its image by providing public improvements in the South
Main Corridor area, consistent with the Peebler Settlement Agreement.
SERVICE PROGRAM
Pursuant to a settlement agreement dated November 14, 2014 between Gerald Peebler, the City, and the Successor
Agency, the Peebler Fund was established for the purpose of constructing public improvements in the South
Main Corridor area. The funds deposited in this fund are one-time monies only.
2-149
COMMUNITY DEVELOPMENT AGENCY
PEEBLER FUNDACCOUNTING UNIT
South Main Corridor - Capital Projects
41818830
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward0004,692,582
TOTAL REVENUES0004,692,582
EXPENDITURES
62300Contract Services-Professional00250,0000
SUBTOTAL CONTRACTUAL00250,0000
66220Improvements Other Than Building004,692,5824,692,582
SUBTOTAL CAPITAL004,692,5824,692,582
TOTAL EXPENDITURES004,942,5824,692,582
2-150
4§¨² 0 ¦¤ )³¤³¨® ««¸ ,¤¥³ "« ª
INTERNAL SERVICE FUND SUMMARY
Increase (Decrease)
% of
Over Prior Year
ProposedFY 15-16FY 16-17
FY 16-17
DEPARTMENT/ActualActualAdopted15-16 to 16-17
UNITFY 13-14FY 14-15FY 15-16FY 16-17PositionsPositionsTotalin $in %
REVENUES
1,488,000
1.9%
070 Equipment Replacement477,259666,19501,488,000N/A
1,264,000
1.6%
071 Central Services999,6281,019,5671,029,148234,85222.8%
0
0.0%
072 Copier Lease Program53,38823,755240,220(240,220)-100.0%
3,883,410
4.9%
073 Building Maintenance3,494,6133,171,6194,845,181(961,771)-19.9%
4,523,390
5.7%
075 Fleet Maintenance3,716,2973,663,4965,346,490(823,100)-15.4%
1,527,480
1.9%
076 Stores & Property Control2,385,6892,511,9991,569,350(41,870)-2.7%
13,905,633
17.4%
080 Liability & Property6,519,5966,497,1699,554,5944,351,03945.5%
22,427,170
28.0%
081 Employee Group Benefits19,289,87319,184,98220,529,7131,897,4579.2%
6,723,950
8.4%
082 Workers Compensation5,599,7385,793,0836,655,98467,9661.0%
1,098,665
1.4%
085 City Yard Operations957,800745,7891,048,98849,6774.7%
7,742,215
9.7%
086 Engineering Services5,398,6934,789,0827,734,1788,0370.1%
6,600,595
8.3%
101 Administration Services4,505,0064,387,2746,910,975(310,380)-4.5%
0.0%
102 Communications Services1,337,0321,473,3712,482,2980(2,482,298)-100.0%
11.0%
109 Information Services Technology Plan5,479,6815,365,5997,475,2968,794,9311,319,63517.7%
100.0%
Revenue Grand Total60,214,29359,292,97975,422,41579,979,4394,557,0246.0%
EXPENDITURES BY DEPARTMENT
Personnel Services Agency
17.4%
08009051 Liability & Property6,810,3968,411,5429,554,59413,905,6333.353.404,351,03945.5%
0.5%
08109052 Section 125 Benefits252,684285,008439,500439,5000.000.0000.0%
27.5%
08109053 Employee Group Benefits18,388,74818,292,56820,090,21321,987,6706.356.651,897,4579.4%
8.4%
08209054 Workers Compensation6,472,9638,451,7166,655,9846,723,9506.356.4067,9661.0%
53.8%
Subtotal31,924,79135,440,83336,740,29143,056,75316.0516.456,316,46217.2%
Finance & Management Services Agency
1.9%
07010100 Equipment Replacement0001,488,0000.000.001,488,000N/A
1.6%
07110100 Central Services995,9141,053,8971,029,1481,264,0002.152.15234,85222.8%
0.0%
07210101 Copier Lease Program45,54136,348240,22000.000.00(240,220)-100.0%
4.9%
07310-Var. Building Maintenance3,174,4113,794,7194,845,1813,883,41014.8014.60(961,771)-19.9%
5.7%
07510-Var. Fleet Maintenance5,377,6064,823,4965,346,4904,523,39020.7020.05(823,100)-15.4%
1.9%
07610102 Stores & Property Control1,559,0321,312,2261,569,3501,527,4802.652.40(41,870)-2.7%
1.4%
08510138 City Yard Operations975,108742,3191,048,9881,098,6650.200.3049,6774.7%
Subtotal12,127,61211,763,00514,079,37713,784,94540.5039.500-294,432-2.1%
Information Technology
0.0%
10220140 Communications Services1,852,8452,239,4712,482,29802.300.00(2,482,298)-100.0%
11.0%
10920-Var. Information Services Technology Plan5,822,9115,881,6817,475,2968,794,93117.0918.561,319,63517.7%
11.0%
Subtotal7,675,7568,121,1529,957,5948,794,93119.3918.56(1,162,663)-11.7%
Public Works Agency
0.0%
08617610 Transport Planning./Proj. Mgmt.3700000.000.000N/A
3.7%
08617611 Construction Engineering2,095,1242,018,2863,077,7632,922,50010.2510.25(155,263)-5.0%
5.6%
08617612 Design Engineering2,575,8502,812,8854,262,0714,476,58016.9516.75214,5095.0%
0.4%
08617620 Traffic Engineering0 (3,058)394,344343,1351.801.30(51,209)-13.0%
6.3%
10117601 Administrative Services3,003,3433,209,0315,424,9605,051,03019.0020.00(373,930)-6.9%
1.9%
10117605 Development Services1,035,9041,153,4651,486,0151,549,5656.806.8063,5514.3%
17.9%
Subtotal8,710,5909,190,61014,645,15314,342,81054.8055.10(302,343)-2.1%
Expenditure Grand Total
48,311,13752,752,59575,422,41579,979,439130.74129.61100.0%
4,557,0246.0%
Note: Includes Interfund Transfers
INTERNAL SERVICE FUNDS PERSONNEL
Number of Positions118.39117.04130.74129.61
(1.13)-0.9%
as % of Total City Workforce11.28%11.11%11.81%11.48%
Summary Page
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESPROGRAM
Central Services07110100
Statement of Purpose
To provide reprographic and messenger services to all City Agencies.
This program provides in-house, at-cost services to the City Council and all Agencies. Efficient mass reprographic
duplication, special one-time print order photocopying, and direct and confidential delivery messaging services with door-
to-door delivery are part of standard customer service operations.
All regular delivery mail received is routed securely to its destination. Special delivery express and overnight mail is
delivered by Messenger on arrival to destination. Reprographic orders are also delivered after production. Agencies can
utilize online capabilities to forward a digital document for perfect black/white and vivid color copies.
Accomplishments in FY 2015-2016
*Continue to provide reprographic and mail delivery services to all City Agencies.
Continue to manage and monitor Managed Print Services contract.
*
*Replace package tracking software/hardware with a system compatible to the latest version of Windows.
*Conducted a customer satisfaction survey for the first time. Will continue to conduct this survey every two years.
Action Plan for FY 2016-2017
*Continue to provide reprographic and mail delivery services to all City Agencies.
*Continue to manage and monitor Managed Print Services contract.
*RFP for new Managed Print Services contract.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of in-house impressions made
7,162,7132,930,5452,526,6242,526,624
# of pieces of outgoing mail posted
282,792325,497297,924297,924
Efficiency
Avg. # of days to complete duplicating requests
111
1
% of copy requests completed w/in 2 work-days
100%100%100%100%
Savings on Metered Mail
$7,662$8,747$7,027$7,027
3-2
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Central Services07110100
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward0074,6430
56000Charges to Departments996,6841,014,964950,5051,260,000
58000Earnings on Investments2,9454,6044,0004,000
TOTAL REVENUES999,6281,019,5671,029,1481,264,000
EXPENDITURES
61000Salaries & Wages-Regular151,285140,621148,510154,430
61020Salaries & Wages-Temporary10,54913,72813,24027,475
61100Retirement Plan19,06322,91029,21535,755
61110Part-Time Retirement3965154951,030
61120Medicare Insurance2,1792,0592,2002,480
61130Employees Insurance29,29028,36628,99036,155
61170Retiree Health Insurance7,2575,5822,1800
61180Compensation Insurance2,0171,7682,1402,375
SUBTOTAL PERSONNEL222,034215,549226,970259,700
62010Communications2,6563,2343,4003,400
62120Training & Transportation0013,70013,700
62300Other Contractual Services375,620401,822238,245238,245
62322M&R Machinery & Equipment22,26611,543110,00068,105
62501Lease Payments002,000242,000
62600Parking Validation11705,3005,300
62700Auto Expense300300420420
SUBTOTAL CONTRACTUAL400,959416,898373,065571,170
63020Postage180,959207,079220,000220,000
63001Operating Materials & Supplies72,90169,63976,60576,605
63300Gas & Diesel1,6891,6651,8951,895
SUBTOTAL COMMODITIES255,550278,383298,500298,500
65000Building & Site Rental86,01586,01587,50989,005
65010City Equipment Rental2,4952,5562,7372,635
65012Accident Repair & Replacement000180
65050Information Services Strategic Plan10,00010,00010,00010,000
65100Insurance (Risk Management)7,5007,4976,7477,495
65400Indirect Operating Expenses11,36118,61513,62015,315
SUBTOTAL FIXED CHARGES117,371124,683120,613124,630
66400Machinery & Equipment018,38410,00010,000
SUBTOTAL CAPITAL018,38410,00010,000
TOTAL995,9141,053,8971,029,1481,264,000
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1190Executive Director, Finance & Management0.050.05
1180Assistant Director, Finance & Mgmt. Svs.0.100.10
7030Central Services Supervisor1.001.00
7260Reprographic Equipment Operator1.001.00
9060Clerical Aide1.001.00
TOTAL2.151.002.151.00
3-3
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Copier Lease Program07210102
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
Charges to Departments
5600053,35823,741240,0000
Earning on Investment
5800031142200
TOTAL REVENUES
53,38823,755240,2200
EXPENDITURES
Operating Lease Expense
6250145,54136,348240,0000
66400Machinery & Equipment002200
SUBTOTAL CAPITAL
45,54136,348240,2200
TOTAL EXPENDITURES
45,54136,348240,2200
3-4
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESFUND073
Building Maintenance
AccountACTUALACTUALADOPTED PROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward001,019,3140
McFadden Learning Center
5610051,35051,35036,62019,054
Newhope Branch Library
5610149,34549,34542,28632,392
Rental - City Hall
561021,323,645974,9061,232,3911,108,833
Rental - New Corporate Yard
56103615,715359,169684,703753,700
Rental - El Salvador Building
5610424,70524,70545,84264,144
Rental - Jerome Building
5610540,75040,75099,948156,312
Rental - Ross Annex
56106506,720774,670831,302891,599
Rental - Santa Anita Building
561078,0808,08013,03215,150
Rental - Senior Citizen Center
5610851,54051,54044,45034,525
Rental - Police Facility
56109486,323500,192520,237602,534
Rental - Library Building
56110234,420234,420187,220137,184
Rental - Corbin Center
5611147,50547,50532,53214,724
Rental - Police Substation
561127,0107,0107,0107,010
Rental - Southwest Senior Center
5611347,50547,50548,29446,249
TOTAL REVENUES
3,494,6133,171,6194,845,1813,883,410
EXPENDITURES
2,608,0253,035,5103,982,9293,056,734
07310100 Building Maintenance
566,386759,210862,252826,675
07310101 Custodial Services
TOTAL EXPENDITURES
3,174,4113,794,7194,845,1813,883,410
Note:
The Building Maintenance Program makes
each City agency a "tenant" at cost. Agencies
are charged a rental rate per square foot based
on actual maintenance costs. Rental charges
for maintenance and repair of the buildings are
the primary source of Fund 073 revenue.
ADOPTED FY 15-16
PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimePart Time
Full Time
Executive Director, Finance & Management
11900.200.20
Assistant Director, Finance & Mgmt. Svs.
11800.050.05
Budget & Research Manager
64000.050.05
Facility Maintenance Superintendent
43751.000.00
Facilities and Fleet Maintenance Mgr.
0.000.45
Senior Management Analyst
01500.500.85
Building Maintenance Supervisor
43102.002.00
Building Maintenance Technician
41409.009.00
Custodian
40001.001.00
Senior Accounting Assistant
72801.001.00
Janitor
91705.005.00
Painter (PT)
97401.001.00
TOTAL
14.806.0014.606.00
3-5
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESPROGRAM
Building Maintenance - Facilities07310100
Statement of Purpose
To maintain safe, secure, attractive, and energy-efficient City facilities and infrastructure (assets) through preventive
maintenance (PM), certifications, energy management, and custodial services.
This program is responsible for maintaining over one million square feet that covers 38 city buildings including City Hall and the
Police Holding & Administration Facility. Asset Management is accomplished through an extensive preventive maintenance
program, which increases the life cycle of the asset while reducing repair and replacement costs. The program also manages
janitorial services (both in-house and contractual) needed to keep city facilities at a high standard of appearance and cleanliness.
Accomplishments in FY 2015-2016
Surplus Allocation - Replace Grand Central Art Studio HVAC Chiller / Boiler system for $450,000.
*
Surplus Allocation - Corporation Yard PWA Admin and Stores roof restoration completed for $518,000.
*
Surplus Allocation - Solicited for bids to upgrade Corporate Yard Car Wash to Water-Wise car wash system for $120,000.
*
Surplus Allocation - Solicited bids to replace failed domestic water supply lines at SAPD Jail, four floors.
*
Surplus Allocation - Installed commercial grade Commodes at Corbin Center.
Replaced PW Administration 50 ton rooftop HVAC unit for $350,000.
*
Implemented Security Measure Phase 2 - with proximity readers at Elevator lobbies, and duress alarms.
*
Installed glass break alarm system at 1st floor City Hall and Ross Annex.
*
*Painted vertical walls in Ross Annex Parking Garage to improve illumination.
Installed a $15,000 Co2 exhaust monitoring and motor control system in the Ross Annex parking, SCE will refund 100%.
*
Installed Americans with Disabilities Act (ADA) compliant Wheelchair lift at City Hall to Ross Annex Treasury area.
*
* Replaced two 5 ton HVAC units that serve EOC at Corporation Yard PWA Administration.
*
Upgraded Corporate Yard security gate control system and drive motors at Daisy and Center streets.
*Replaced City Hall domestic water shut supply off valves.
*Contract for ADA upgrades to the Council Chambers for wheelchair and companion seating for ADA compliance.
*Replaced North side Council Chambers glass doors with steel doors with window.
*Expanded SAC Fleet Intern program to utilize Taller San Jose construction students to Building Maintenance.
Action Plan for FY 2016-2017
*Retrofit all City Hall / Annex stairwells with LED lighting technology.
*Retrofit Ross Annex Parking Garage light with LED Technology.
*Replace City Hall restroom roof ventilation fan system.
*Install bird protection screening to deter bird entry into the City Hall elevator ventilation system.
*Solicit bids for LED lighting retrofit at SAPD and Corporation Yard, to be funded by SCE OBF (on bill financing).
*Solicit for bids for Roof restoration at Southwest Senior Center / Corbin Center.
*Solicit for roof restoration proposals to address Corporation Fleet, HAZ MAT roofs.
*Solicit bids to replace the SAPD Dispatch Liebert HVAC unit and condensers.
*Solicit for engineering to reconfigure Council Chamber visitor restrooms to be ADA compliant.
*Paint ceiling in Ross Annex Parking garage to minimize overhead lighting, yielding utility savings.
*Contract washing of exterior windows at City Hall / Ross Annex, Police Department and Main Library.
*Remove failed carpet in Ross Annex and polish concrete as a trial alternative.
*Develop plans to provide Council and staff secured restrooms, freeing up the chambers public restrooms.
*Continue to assist the Police Department, CDA - Grand Central, PW-Train Station with facility needs.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Total square footage maintained
1,229,8671,229,8671,164,8671,164,867
Number of 14/15 Facility Maintenance Work Orders
1,4431,3521,6071,700
Efficiency
Square feet maintained per Technician
City of Santa Ana
123,733123,733111,806111,806
Industry Average
65,00065,00065,00065,000
Effectiveness
% of Work Orders (Preventive Maintenance)
100%98%100%100%
completed within 7 working days
3-6
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Building Maintenance07310100
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries & Wages-Regular 712,932825,518978,825989,855
61020 Salaries & Wages-Temporary 42,1792,98618,43019,726
61040 Salaries & Wages-Overtime 12,87711,5288,0008,000
61100 Retirement Plan 95,495144,498187,750207,476
61110 Part-Time Retirement 2300265270
61120 Medicare Insurance 8,6049,55611,52013,261
61130 Employees Insurance 124,511160,276186,370222,931
61170 Retiree Health Insurance 37,51725,30713,9250
Compensation Insurance
6118078,50179,79799,535100,991
SUBTOTAL PERSONNEL
1,112,8471,259,4651,504,6201,562,509
62000 Utilities 674,398790,979770,860770,860
62010 Communications 25,66229,48012,75012,750
62120 Training & Transportation 242,2123,5003,500
62140 Membership, Subscriptions & Dues 3,41029915,00015,000
62251 Other Agency Services 19,44219,94700
62300 Contract Services - Professional 376,923400,171435,003435,003
62310 Janitorial & Housekeeping 0000
62320 Maintenance & Repair Buildings & Ground 7,7685,3509,0009,000
62322 Maintenance & Repair 14,199000
62700 Auto Expense 600600600600
SUBTOTAL CONTRACTUAL 1,122,4261,249,0381,246,7131,246,713
Misc. Office Expense
6300185,868120,45174,82074,820
Gas & Diesel
633005,6786,3078,3648,364
Uniforms and Tools
631002,6373,147630630
Tool Allowances
631014,9766,60300
Oper. Materials & Supplies-Bldgs. & Grnds.
632006,5972,1904,2004,200
SUBTOTAL COMMODITIES
105,756138,69988,01488,014
65010 Equipment Rental, City 26,88033,96035,13034,151
65012 Accident Repair & Replacement 0001,412
65050 Automation Plan 18,43018,50518,43018,430
65100 Insurance (Risk Management)10,28510,2859,25710,285
65400 Indirect Operating Expenses 53,910104,60784,64595,220
SUBTOTAL FIXED CHARGES
109,505167,357147,462159,498
66200 Buildings 59,432169,590800,0000
66400 Machinery & Equipment 0000
66510 Computer Software 0000
SUBTOTAL CAPITAL
59,432169,590800,0000
67200 Capitalized Lease Obligation 00196,1200
SUBTOTAL DEBT SERVICE 00196,1200
68000 Interfund Transfers 98,05951,36200
SUBTOTAL TRANSFERS 98,05951,36200
TOTAL 2,608,0253,035,5103,982,9293,056,734
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1190 Executive Director, Finance & Management 0.100.10
1180 Assistant Director of Finance & Mgmt. Svs.0.050.05
6400 Budget & Research Manager 0.050.05
Facility Maintenance Superintendent
43750.600.00
Facilities and Fleet Maintenance Manager
0.000.25
4310 Building Maintenance Supervisor 2.002.00
0150 Senior Management Analyst 0.500.85
4140 Building Maintenance Technician 8.808.80
7280 Senior Accounting Assistant 1.001.00
9740 Painter (PT)1.001.00
TOTAL 13.101.0013.101.00
3-7
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESPROGRAM
Custodial Services07310101
Statement of Purpose
To maintain City facilities cleanliness, improve the Customer Service Experience, and minimize the City's
risk.
This program is responsible for Janitorial services at City Hall, Ross Annex, Corporation Yard, Senior Center, Southwest
Salgado Center, Jerome Center, Santa Anita Center, El Salvador Center and The Santa Ana Regional Transportation
Center. This program's primary function is to manage both, in-house and contracted janitorial to keep City facilities'
appearance and cleanliness at a high standard.
Accomplishments in FY 2015-2016
*Improved the overall effectiveness of janitorial services in all facilities maintained.
*Improved the quality, and shrinkage control of consumable paper supplies.
*Increased service provided by contractor at all City Facilities.
Action Plan for FY 2016-2017
*Building Maintenance Management and staff proactively monitor the services provided by the Janitorial
Contractor, and internal custodians to assure a high level of quality service, based on the contract specifications.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Custodial maint. of Santa Ana Sr. Center
5 days/wk.5 days/wk.5 days/wk.5 days/wk.
Custodial maint. of Southwest Sr. Center
5 days/wk.5 days/wk.5 days/wk.5 days/wk.
Custodial maint. of Salgado Center
7 days/wk.7 days/wk.7 days/wk.7 days/wk.
Custodial maint. of Jerome Center
5 days/wk.5 days/wk.5 days/wk.5 days/wk.
Custodial maint. of El Salvador Center
5 days/wk.5 days/wk.5 days/wk.5 days/wk.
Custodial maint. of Santa Anita Center
5 days/wk.5 days/wk.5 days/wk.5 days/wk.
Custodial maint. of Corbin Center
5 days/wk.5 days/wk.5 days/wk.5 days/wk.
Custodial maint. of City Hall
4 days/wk.4 days/wk.4 days/wk.4 days/wk.
Custodial maint. of Ross Annex
4 days/wk.4 days/wk.4 days/wk.4 days/wk.
Custodial maint. of Corporate Yard
4 days/wk.4 days/wk.4 days/wk.4 days/wk.
Custodial maint. of the Santa Ana Regional
7 days/wk.7 days/wk.7 days/wk.7 days/wk.
Transportation Center
3-8
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Custodial Maintenance07310101
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages-Regular95,258116,310128,460108,365
61020Salaries & Wages-Temporary71,61967,392108,52094,246
61030Salaries & Wages-Overtime063400
61100Retirement Plan19,96028,17025,88526,031
61110Part-Time Retirement1,2691,5204,0703,490
61120Medicare Insurance2,1242,3353,1252,575
61130Employees Insurance17,88125,34628,22031,101
61170Retiree Health Insurance5,112(12,066)4900
61180Compensation Insurance12,66616,48023,95022,516
SUBTOTAL PERSONNEL225,888246,121322,720288,323
62310Janitorial & Housekeeping 116,000456,324412,000412,000
62300Other Contractual Services200,82026489,72089,720
62700Auto Expense600600600600
SUBTOTAL CONTRACTUAL317,420457,188502,320502,320
63001Miscellaneous Operating Expense1,07922,6008,0008,000
SUBTOTAL COMMODITIES1,07922,6008,0008,000
65100Insurance (Risk Management)10,28510,2859,2579,257
65400Indirect Operating Expenses11,71523,01619,95518,775
SUBTOTAL FIXED CHARGES22,00033,30129,21228,032
TOTAL566,386759,210862,252826,675
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1190Executive Director, Finance & Management0.100.10
4375Facility Maintenance Superintendent0.400.00
Facilities and Fleet Maintenance Mgr.0.000.20
4140Building Maintenance Technician0.200.20
4000Custodian1.001.00
TOTAL1.705.001.505.00
TOTAL
3-9
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESPROGRAM
Stores & Property Control07610102
Statement of Purpose
To provide warehousing, supply chain management, and capital asset disposition services to City departments; and
to coordinate with Building Maintenance in providing a safe and clean facility for Corporate Yard tenants.
This program is responsible for the City's warehouse operation which is based in the Corporate Yard. Stores staff order,
receive, carry, issue, deliver, and track City departments' supplies and materials. This program is also responsible for
capital asset records administration, Material Safety Data Sheet (MSDS) documentation, Yard ridesharing, Motor Pool
operations, Yard hazardous waste/e-waste disposal, and disposition of surplus City assets including unclaimed property.
Accomplishments in FY 15-16
*Improved accounting and invoicing procedures with consignment vendor
*Dispose of regular and E-waste surplus property through transfers, recycling, and auction.
*Continue staff training on handling Hazardous Material based on new automated MSDS program.
*Conduct annual and periodic physical inventory of Capital Assets, Store items, and Fleet parts.
*Developed revenue reporting protocol for surplus sales proceeds from all sources.
Action Plan for FY 16-17
*Develop mark-up rates for Central Stores inventory under new consignment business model.
*Improve procedures for tracking vehicles and other equipment awaiting surplus.
*Dispose of regular and E-waste surplus property through transfers, recycling, and auction.
*Continue staff training on handling Hazardous Material based on new automated MSDS program.
*Conduct annual and periodic physical inventory of Capital Assets, Store items, and Fleet parts.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
$ Value of Stores inventory
$650,000$625,000$600,000$600,000
# of Product Lines carried
1,7001,7001,7001,700
# of Store items issued
150,000150,000150,000150,000
# of Surplus items processed:
Vehicles
90110110110
Others (electronics, furniture, etc.)
1,4501,5001,5001,500
Total
1,5401,6101,6101,610
Efficiency
Per Full-Time Equivalent Stock Clerk:
Average # of items issued
150,000150,000150,000150,000
Average # of items received
75,00075,00075,00075,000
Effectiveness
% of requests processed within 24 hours
100%100%100%100%
% of Surplus items auctioned:
Vehicles
100%100%100%100%
Others (electronics, furniture, etc.)
90%100%100%100%
3-10
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Equipment Replacement07010100
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES*
50001 Prior Year Carry Forward 0000
Non-Enterprise ERC
57006477,259587,43001,016,211
Enterprise ERC
57010072,5260394,289
Sale of Equipment
5797200067,500
Earning on Investments
5800006,239010,000
TOTAL FUND 75 REVENUES 477,259666,19501,488,000
EXPENDITURES*
Other Contractual Services
62300000175,000
SUBTOTAL CONTRACTUAL 000175,000
Machinery & Equipment
664000001,313,000
SUBTOTAL CONTRACTUAL
0001,313,000
TOTAL 0001,488,000
3-11
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Fleet Maintenance
07510100
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
FUND 75 - EQUIPMENT MAINTENANCE
Prior Year Carry Forward
50001001,739,6900
Miscellaneous Service Charge
5390237,26331,0760100,000
Charges to Departments3,216,1083,284,3473,406,8003,974,560
56000
Accident & Replacement000316,330
56006
Expense Reimbursement
570000000
Expense Reimbursement-Condemn Deposit
570062,61235,89220,00020,000
Expense Reimbursement-CCSE
#570091,006000
Miscellaneous Recoveries
570102,07018,31020,00020,000
Gift & Donations
570810000
57903Sales Tax Recoveries0000
Rental of Property
579600000
Sale of Equipment
57972289,936263,052135,00067,500
Sale of CNG-Compress Natural Gas
5797312,453000
Earnings on Investment
5800030,01430,81925,00025,000
Net increase (Decrease) In Fair Value of Investment
58002124,835000
TOTAL FUND 75 REVENUES
3,716,2973,663,4965,346,4904,523,390
EXPENDITURES
Fleet Maintenance
075101004,993,1424,176,5654,346,4904,373,390
Equipment Replacement
07510101384,464646,9311,000,000150,000
TOTAL EXPENDITURES
5,377,6064,823,4965,346,4904,523,390
Note:
Fleet Services performs equipment maintenance
and repair for all City agencies. A rental rate is
charged for mobile mechanical and automotive
equipment assigned to the various agencies. The
agency pays rent for the use of the equipment,
preventive maintenance, repair, and the cost of
replacing the item when it becomes obsolete or
can no longer be repaired economically. Rent
charges are the main source of revenue for fleet
operations. Rental rates are reviewed quarterly
and aligned to actual costs.
3-12
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESPROGRAM
Fleet Management07510100
Statement of Purpose
To provide safe, attractive, reliable, and efficient fleet equipment to all City departments through a rigorous preventive
maintenance program, timely repairs and replacement schedules, and economical procurement of quality equipment.
This program provides for the acquisition, maintenance, repair, and replacement of City vehicles and equipment used for
public safety, construction, and maintenance. Fleet services include Police car conversions, fleet parts inventory, custom
fabrication, and fuel management (gasoline, diesel, Compressed Natural Gas \[CNG\], electricity, propane, and hydrogen).
Accomplishments in FY 15-16
*Continued Santa Ana College (SAC)-City Fleet Services internship project for SAC Automotive Program students.
*Hired new Senior Office Specialist for Fleet Dispatch operations.
*Procured new Police vehicles: 8 Patrol cars and 12 Traffic motorcycles and 3 CSI Trucks
*Procured new PWA and Park and Recreation vehicles
*Coordinating the installation of 800mHz radio system for all safety vehicles
*Developed improved system for tracking insurance-related accident repairs
*Initiated discussions with OCFA for maintenance services
*Passed all State-mandated inspections for aerials (buckets and cranes), diesel smoke, and smog.
Action Plan for FY 16-17
*Begin providing maintenance for OCFA vehicles
*Standardize procedures for Fleet Telematics-Global Positioning System (GPS) program.
*Execute AQMD-MSRC grant contract to construct propane fueling station.
*Pass all State-mandated inspections for aerials (buckets and cranes), diesel smoke, and smog.
*Continue to provide Total Quality Service (TQS)-driven fleet programs to all City departments.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of Fleet Equipment units maintained powered by:
Conventional Fuel
509510500500
Alternative Fuel
22274545
Fixed Stock (no fuel required, e.g., trailers)
47454545
Total # of Fleet Equipment
578582590590
# of Work Order Line Items completed
14,00013,50013,50013,500
# of Emission Inspections conducted
240235235235
Efficiency
Fleet Technician Productivity Rate (Goal is 85%.)
Direct Labor Billable Hours (DLBH)
17,00017,00017,00017,000
Total Available Labor Hours (TALH)20,00020,00020,00020,000
ѝ
Productivity Rate in % = DLBH TALH
85.0%85.0%85.0%85.0%
Effectiveness
% of Action Plan completed
100%100%100%100%
Preventive v. Corrective Repairs Ratio (Goal is 50:50.)
15:8520:8020:8020:80
3-13
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Fleet Maintenance07510100
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages-Regular1,786,1161,794,0041,813,9401,801,670
61020Salaries & Wages-Temporary31,96216,69742,97016,300
61040Salaries & Wages-Overtime4,9023,35810,00010,000
61100Retirement Plan230,153297,951356,715417,160
61110PT- Retirement8116262,720610
61120Medicare Insurance23,28623,74224,68023,555
61130Employees Insurance280,904275,115302,465320,060
61170Retiree Health Insurance88,85434,73432,6400
61180Compensation Insurance180,255181,339212,075213,295
SUBTOTAL PERSONNEL
2,627,2422,627,5662,798,2052,802,650
62010Communications22,67125,80620,93516,000
62120Training & Transportation17,0202,39121,76521,765
62140Membership, Subscription, & Dues1,1361,1374,7653,000
62300Other Contractual Services67,00861,00380,00080,000
62302Other Personnel Services25,0004,93000
62320M&R Building & Grounds0000
62322M&R Machinery & Equipment261,818279,364150,000225,000
Auto Expense
627001,2001,200300300
SUBTOTAL CONTRACTUAL
395,853375,830277,765346,065
63001Operating Materials & Supplies118,398156,257125,00035,000
63101Mechanic Tool Allocation10,79615,66715,00016,500
63200Operating Materials Buildings & Grounds049500
63202M&S Equipment466,759435,142350,000350,000
63300Gas & Diesel33,55926,81110,00010,000
63301Alternative Fuel4,95910,68959,22059,220
SUBTOTAL COMMODITIES634,472645,062559,220470,720
65010Equipment Rental, City37,42536,32138,63532,245
65011Accident & Repair000835
65020City Yard Rent391,740163,225419,635444,140
65050Automation Plan67,68067,68067,68067,680
65100Insurance (Risk Management)33,98533,98630,58533,985
65400Indirect Operating Expenses127,973225,913154,765171,465
66000Depreciation0000
SUBTOTAL FIXED CHARGES
658,803527,125711,300750,350
66400Machinery & Equipment1,00798300
SUBTOTAL CAPITAL
1,00798300
6799Loss or Gain on Fixed Assets0003,605
68000Transfer to Fund 760000
68000Transfer to Fund 110003,605
0007,210
TOTAL
4,317,3784,176,5654,346,4904,376,995
ADOPTED FY15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1190Executive Director of Finance & Mgmt. Srvcs.0.050.05
4780Corporate Yard/Fleet Services Manager0.750.00
Facilities and Fleet Maintenance Manager0.000.45
0151Principal Management Analyst0.750.75
Fleet Services Administrator1.000.00
0477Fleet Services Supervisor1.002.00
4500Fleet Services Technician III4.004.00
4730Fleet Services Technician II9.009.00
5000Fleet Parts Specialist2.002.00
0150Senior Management Analyst0.500.15
7010Accounting Assistant0.750.75
7360Senior Office Specialist0.900.90
9140Equipment Service Attendant (PT)2.000.00
9790Budget Intern(PT)0.001.00
TOTAL
20.702.0020.051.00
3-14
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Equipment Replacement
07510101
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
63001Miscellaneous Operating Expense293000
66400Machinery & Equipment384,435646,9011,000,000150,000
SUBTOTAL TRANSFERS384,464646,9311,000,000150,000
TOTAL384,464646,9311,000,000150,000
3-15
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESPROGRAM
Stores & Property Control07610102
Statement of Purpose
To provide warehousing, supply chain management, and capital asset disposition services to City departments; and
to coordinate with Building Maintenance in providing a safe and clean facility for Corporate Yard tenants.
This program is responsible for the City's warehouse operation which is based in the Corporate Yard. Stores staff order,
receive, carry, issue, deliver, and track City departments' supplies and materials. This program is also responsible for
capital asset records administration, Material Safety Data Sheet (MSDS) documentation, Yard ridesharing, Motor Pool
operations, Yard hazardous waste/e-waste disposal, and disposition of surplus City assets including unclaimed property.
Accomplishments in FY 2015-2016
*Created a new Central Stores Fund 76 account to separate stores operations from Fleet Fund 75.
*Selected Request for Proposal (RFP) winning vendor to implement Central Stores consignment business model.
*Modernized surplus procedures by moving from traditional live auctions to online global auctions.
*Implemented new web-based Motor Pool Car Reservation Program and trained Pool Car end-users.
*Developed revenue reporting protocol for surplus sales proceeds from all sources.
*Resolved long-running issues regarding appropriate OSHA-approved material for Yard staff uniforms.
*Continued implementation of Stores Business Plan and 5-Year Alternative Energy Plan.
*Performed physical count of Central Stores inventory (100% count) and Capital Assets (10% sample count).
Action Plan for FY 2016-2017
*Develop mark-up rates for Central Stores inventory under new consignment business model.
*Add Bio-Diesel 20, Propane, and Ethanol-85 fuel to FMCS Alternative Energy Procurement Program.
*Improve procedures for tracking vehicles and other equipment awaiting surplus.
*Adopt a consignment business model to replace current practice of purchasing fuel and Stores items.
*Dispose of regular and E-waste surplus property through transfers, recycling, and auction.
*Continue staff training on handling Hazardous Material based on new automated MSDS program.
*Conduct annual and periodic physical inventory of Capital Assets, Store items, and Fleet parts.
*Continue using online global auctions to dispose of surplus assets.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
$ Value of Stores inventory
$650,000$625,000$600,000$600,000
# of Product Lines carried
1,7001,7001,7001,700
# of Store items issued
150,000150,000150,000150,000
# of Surplus items processed:
Vehicles
90110110110
Others (electronics, furniture, etc.)
1,4501,5001,5001,500
Total
1,5401,6101,6101,610
Efficiency
Per Full-Time Equivalent Stock Clerk:
Average # of items issued
150,000150,000150,000150,000
Average # of items received
75,00075,00075,00075,000
Effectiveness
% of requests processed within 24 hours
100%100%100%100%
% of Surplus items auctioned:
Vehicles
100%100%100%100%
Others (electronics, furniture, etc.)
90%100%100%100%
3-16
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Stores & Property Control07610102
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES*
50001 Prior Year Carry Forward 0073,3500
56000 Charges to Departments 41,9061,065,33200
56001 Gas & Diesel Dept Charge Back 1,250,9061,047,0031,175,0001,226,710
56002 Store Administrative Charge Back 222,360216,148250,000229,770
57006 Expense Reimbursement 001,0001,000
57010 Miscellaneous Recoveries 0015,00015,000
57082 Donated Goods 424000
57972 Sale of Equipment 43,69340,81220,00020,000
57973 Sales of CNG-Compress Natural Gas 148,239128,62300
57974 Sale of Propane 012,03825,00025,000
58000 Earning on Investments 2,3962,04310,00010,000
59000 Transfer From Fund 075 675,765000
59001 Anticipated Unappropriated Revenue 0000
TOTAL FUND 75 REVENUES 2,385,6892,511,9991,569,3501,527,480
*Prior to FY 13-14, revenues & expenditures are reflected in Fund 75
EXPENDITURES*
61000 Salaries & Wages-Regular 104,206120,291190,645170,175
61020 Salaries & Wages-Temporary 58,46435,39364,98038,160
61040 Salaries & Wages-Overtime 1,3691,0115,0002,000
61100 Retirement Plan 17,19420,86639,10540,665
61110 Part-Time Retirement 1,5371,3262,4351,430
61120 Medicare Insurance 2,2862,1603,3352,640
61130 Employees Insurance 23,59624,86642,81027,380
61170 Retiree Health Insurance 4,9444,0793,7050
61180 Compensation Insurance 2,8672,71111,8352,165
SUBTOTAL PERSONNEL 216,463212,703363,850284,615
62010 Communications 00500500
62120 Training & Transportation 001,0001,000
62300 Other Contractual Services 3,63626,90211,00030,000
62700 Auto Expense 18018000
SUBTOTAL CONTRACTUAL 3,81627,08212,50031,500
63001 Operating Materials & Supplies 8,85514,9809,5009,500
63300 Gas & Diesel 55,314911,549958,960958,960
63301 Alternative Fuel-CNG 1,075,36544,21000
63302 Alternative Fuel-Propane 10811,87210,00010,000
SUBTOTAL COMMODITIES 1,139,643982,610978,460978,460
65010 Equipment Rental, City 8,6548,9288,6559,195
65011 Accident & Repair 000725
65100 Insurance (Risk Management)2,2302,2302,0052,230
65020 Corporate Yard Rental 177,31059,103189,935201,025
65400 Indirect Operating Expenses 10,91619,57013,94519,730
SUBTOTAL FIXED CHARGES 199,11089,831214,540232,905
TOTAL 1,559,0321,312,2261,569,3501,527,480
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Corporate Yard/Fleet Services Manager
47800.150.00
Facilities and Fleet Maintenance Manager 0.000.05
0151 Principal Management Analyst 0.200.20
7010 Accounting Assistant 0.200.20
7250 Stores & City Yard Property Specialist 1.000.85
7360 Senior Office Specialist 0.100.10
1310 Stock Clerk 1.001.00
Stores Aide (PT)
94703.002.00
TOTAL 2.653.002.402.00
3-17
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESPROGRAM
Corporate Yard Operations08510138
Statement of Purpose
To provide a safe, clean, secure, energy-efficient, and well-maintained facility to Corporate Yard tenants and users.
This program accounts for all revenues and expenditures associated with ongoing maintenance and operations of the
Corporate Yard at Daisy/Center Street. The facility consists of 11.5 acres and 140,000 square feet of structures which
includes all City-owned fueling infrastructure for gasoline, diesel, Compressed Natural Gas (CNG), electricity, hydrogen,
and propane. The Yard is managed by the Facilities-Fleet Management-Central Stores (FMCS) Division in coordination
with the Building Maintenance Division. FMCS acts as the Yard landlord with PWA and PRCSA as Yard tenants.
Accomplishments in FY 15-16
*Completed construction of new Propane Fueling Station
*Replaced15-year old exercise equipment in Yard Fitness Center
*Completed Corporate Yard Security System evaluation
*Passed all AQMD mandated inspections for Underground Storage Tanks and fuel vapor monitoring
*Completed Orange County Hazardous Waste inspection report
*Performed all quarterly NPDES inspections and corrected issues found
*Continued to provide a safe, clean working environment for all Yard tenants and users
Action Plan for FY 16-17
*Implement new Corporate Yard Business Plan and 5-Year Alternative Energy Plan
*Solicit proposals for electric vehicle chargers and a propane fueling station
*Install a water efficient automated Car Wash facility
*Complete Security System modifications
*Review Yard compliance with relevant National Fire Protection Association codes and standards
*Complete AQMD, NPDES, and Orange County mandated inspections for various Yard operations
Move CNG fueling system to an open air Yard location to enhance safety and reduce maintenance costs
*
*Continue to provide a safe, clean working environment for all Yard tenants and users
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Total acreage ^ square feet maintained
12 ^ 140,00012 ^ 140,00012 ^ 140,00012 ^ 140,000
Annual Vehicular Traffic Volume - Ingress
500500500500
Gallons of Waste Oil Generated/Disposed
3,6003,6003,6003,600
# of Fuel Transactions from 15 Yard fuel nozzles
24,00024,00024,00024,000
Gallons of Diesel/Unleaded Fuel dispensed from:
Corporate Yard Fuel Nozzles (15)
145,000145,000145,000145,000
Police Headquarters Fuel Nozzles (4)
160,000160,000160,000160,000
Fire Stations Fuel Nozzles (6)
35,00035,00035,00035,000
Total
335,000335,000335,000335,000
Efficiency
Annual Maintenance & Operating Cost per sq. ft.
$2.12$2.12$2.12$2.12
Annual KwH of electricity consumed per sq. ft.
7.507.507.507.50
Annual Gas Therms consumed per sq. ft.
0.080.080.080.08
Effectiveness
% of Action Plan completed
100%100%100%100%
% of Mandated Inspections Passed
100%100%100%100%
3-18
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Corporate Yard Operations08510138
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward005,0880
56200Fleet Maintenance92,29592,295419,635444,140
56201Traffic Signal Maintenance11,04011,0406,6857,075
56202Street Maintenance6,2406,24076,9950
56203Roadway Cleaning183,475183,47592,40597,800
56204Street Trees74,26074,26022,01023,295
56205Park Maintenance20,54520,54598,86597,800
56206Stores & Property Control391,740163,225189,935201,025
56207Water Maintenance177,31059,103119,545208,015
53804Parking Meter & Facilities0011,82512,515
57010Miscellaneous Recoveries1372965,0005,000
58000Earnings on Investments7598101,0002,000
59000Transfer From Fund 05608,61700
Transfer From Fund 060
59000043,60800
59000Transfer From Fund 068030,91300
Transfer From Fund 073
59000051,36200
TOTAL REVENUES
957,800745,7891,048,9881,098,665
EXPENDITURES
61000Salaries-Regular20,11917,58223,26530,320
61020Salaries Part-Time39,35537,13643,03828,385
61040Salaries-Over-Time128000
61100Employee Retirement2,8132,7434,7456,190
61110Part-Time Retirement1,4761,3942,2101,065
61120Medicare Insurance8647921,100755
Health Insurance
611303,5022,2905706,720
61170Retiree Health Insurance976(96)5600
Compensation Insurance
611805,8415,4968,7154,600
SUBTOTAL PERSONNEL75,07367,33584,20378,035
62010Communications11,50212,18414,30014,300
62251Other Agency Services 28,66529,41030,00030,000
62320M&R Buildings & Grounds61,04063,64549,06549,065
M&R Improvements2,5841,3201,320
M&R Machinery & Equipment5,000
62322452,0425,000
Other Contractual Services143,975
62300144,635158,374129,515
SUBTOTAL CONTRACTUAL
245,888268,239243,660229,200
Operating Materials & Supplies
6300113,27226,21514,40010,000
Operating Materials & Supplies-Equipment
632028,1113,4092,5005,000
Gas & Diesel
6330004000
SUBTOTAL COMMODITIES
21,38329,66516,90015,000
65000Building Rental615,710359,164684,705753,700
65010Equipment Rental, City2,7499522,6006,735
65011Accident & Repair000360
65050Information Services Strategic Plan10,13010,13010,13010,130
65400Indirect Operating Expenses4,1756,8346,7905,505
SUBTOTAL FIXED CHARGES
632,764377,080704,225776,430
TOTAL EXPENDITURES
975,108742,3191,048,9881,098,665
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
4780Corporate Yard/Fleet Services Manager 0.10 0.00
Facilities and Fleet Maintenance Mgr.0.00 0.05
Principal Management Analyst0.05
0151 0.05
Stores & City Yard Property Specialist0.00
7250 0.15
Accounting Assistant
7010 0.05 0.05
Senior Maintenance Aide II (PT)
95204.002.00
TOTAL
0.204.000.302.00
3-19
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Communication Services10210140
Statement of Purpose
To provide timely and reliable communications services (voice & data) to improve operational efficiency and
effectiveness of all City agencies and departments
Primary responsibilities of this unit are the design, installation, maintenance, and user support of all voice services (phone
and voice mail), data connectivity services, and land circuits supporting radio operations and wireless data services.
These services are provided to all of the City's operating locations. Additional responsibilities include the effective
management and effective generation and distribution of monthly equipment and usage reports for each City department.
These reports support City efforts to manage costs and maximize benefits from the City's private telephone system.
Accomplishments in FY 2015-2016
*Provided telecommunications services to 46 City Operating Locations with 1780 telephones and 2084 extensions.
*Completed 564 requests for "moves, additions and changes" within service level.
*Upgraded the Event Alerting equipment for the telephone systems at City Hall, SAPD, Train Station and City Yard.
*Provided PBX and cable infrastructure to support the implementation of the CAO interactive voice response (IVR) system.
*Provided network and voice infrastructure for the new SAPD Substation and PRCSA Willard Intermediate School.
*Coordinated the installation of a T-1 circuit between SAPD and Orange County Emergency Operations Center in
support of the new Orange County Emergency Radio Network.
* Coordinated the replacement of 136 Wireless Access Points throughout various City sites.
*Provided network and data communications infrastructure for the new Parking Meter Office in Ross Annex Parking.
*Implemented inside Caller ID on all City telephone instruments.
*Replaced slow T-1 wide area network communications circuits with high-speed fiber for over 24 City facilities.
*Installed new batteries for the Telco UPS in the Main Telecommunications Room in City Hall.
Action Plan FY 2016-2017
*Work with IT staff and Finance in implementing a Municipal Utility Services IVR system.
*Continue working with AT&T Engineering to determine the feasibility of relocating the City Fiber Terminal.
*Assist Network Services in further implementing the Mobility Solutions Initiative at all City facilities.
*Continue to support the City Strategic Plan and the IT Assessment recommendations.
*Continue the further deployment of VoIP technology where it makes sense operationally, technically and economically.
*Explore the feasibility/need of upgrading the City's voicemail system with a Unified Messaging System.
*Assist PWA and PRCSA in planning the communications infrastructure for the Roosevelt Community Center.
*Work closely with all City Agencies/Departments in identifying their telecommunications needs in order to more
efficiently manage telephone services used throughout the City.
*Continue to explore more opportunity to expand cellular wireless technology in support of City business operations.
ActualActualAdoptedProjected
PERFORMANCE MEASURES
FY 13-14FY14-15FY 15-16FY 16-17
Service Level
# of phone systems operated and maintained
13141414
# of telephones/faxes/modems supported
2,0502,0402,0962,121
# of voice, data and radio circuits supported
2,1902,1932,2022,182
# of level 1 and level 2 requests for repair
12811810095
Effectiveness
% of level 1 repairs completed within 24 hours
99%99%99%99%
3-20
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESACCOUNTING UNIT
Communication Services10210140
Account ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
56000Telephone System Svcs Charges1,301,5421,428,8301,173,6060
50001Prior Year Carry Forward001,288,6920
50002Prior Year Carry Forward-ENC0000
58000Earning on Investment35,49044,541 20,0000
TOTAL REVENUES1,337,0321,473,3712,482,2980
EXPENDITURES
Salaries & Wages-Regular
61000251,947416,122271,1700
Salaries Part-Time
6102078,17777,53570,7600
61100Retirement Plan03,20500
61110Part-Time Retirement37,44167,37654,2400
61120Medicare Insurance2,0721,9992,6550
61130Employees Insurance4,5856,3904,8100
61170Retiree Health Insurance29,03135,93836,2100
61180Compensation Insurance11,212(7,852)2,5050
5,15510,1576,0100
SUBTOTAL PERSONNEL419,620610,871448,3600
62010Communications596,796767,284763,0000
62120Training & Transportation0000
62140Other Agency Services0000
62300Other Contractual Services393,983544,621720,4250
62302Contracts-Personnel0000
xxxxxSoftware Maintenance Support0000
62600Parking Validation43506000
62700Auto Expense4204204200
SUBTOTAL CONTRACTUAL991,6331,312,3261,484,4450
63001Operating Materials & Supplies23,62338,50268,2500
63300Gas & Diesel1842683250
SUBTOTAL COMMODITIES23,80738,77068,5750
65100Insurance (Risk Management)8,0508,0507,2450
65010Rental of City Equipment2,6502,7122,8570
65012Accident Repair & Replacement Charge0000
65050Information Systems Strategic Plan16,69516,69516,6950
65000Building Rental5,2405,2405,3310
65400Indirect Operating Expenses23,17548,35628,7900
SUBTOTAL FIXED CHARGES55,81081,05360,9180
66400Machinery & Equipment343,801196,451200,0000
66510Computer Software18,1740220,0000
SUBTOTAL CAPITAL361,975196,451420,0000
TOTAL1,852,8452,239,4712,482,2980
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Executive Director, Finance & Management
11900.050.00
Information Services Manager
09600.600.00
0710Assistant Director of Finance0.050.00
Telecommunications Coordinator
07101.000.00
2670Information Services Representative0.600.00
TOTAL
2.300.00
3-21
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Citywide Information Services Strategic Plan10910-VARIOUS
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
Prior Year Carry Forward
50001001,407,7061,336,496
56000Strategic Plan Charges5,452,7405,332,7765,973,7507,386,975
Miscellaneous Recoveries
570100055,3400
Earning on Investment
5800026,94132,82338,50071,460
Transfer from Fund 50
590000000
TOTAL REVENUES
5,479,6815,365,5997,475,2968,794,931
EXPENDITURES
Network & Telecommunications
109201400002,251,520
ERP System
10920141527,427307,202488,8991,016,455
10920142 Payroll Systems 616,356708,605719,374919,375
10920143 Land Management 429,308418,637425,700409,760
10920144 Customer Service Systems 215,805224,701413,100378,171
10920145 Content & Collaboration 1,835,9382,124,9452,375,312861,610
10920146 Administration & Projects 76,50800832,730
10920147 Data Center 2,075,0641,784,0802,297,5131,626,280
Technology & Support Svcs.
1092014846,505313,511755,398499,030
TOTAL EXPENDITURES
5,822,9115,881,6817,475,2968,794,931
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000 Personnel 1,945,9832,031,5242,253,3353,050,630
62000 Contractual 2,946,6793,036,0453,585,9855,147,416
63000 Commodities 81,911331,583297,15894,300
Fixed Charges
65000297,421360,308335,811437,585
Capital
66000550,917122,2211,003,00765,000
Debt Service
670000000
5,822,9115,881,6817,475,2968,794,931
ADOPTED 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Executive Director, Finance & Management
11900.100.15
Assistant Director of Finance & Mgmt. Svcs.
11800.150.20
Chief Technology Innovations Officer
17011.001.00
Executive Secretary
7390i0.001.00
Project Management Officer
61451.001.00
Budget & Research Manager
10060.050.05
Telecommunications Coordinator
07100.001.00
Systems Support Analyst
64701.001.00
Applications/Tech Support Manager
26601.001.00
Principal Programmer Analyst
26305.005.00
Senior Programmer Analyst
14701.001.00
Micro Systems Technician
00202.002.00
Accounting Manager
11200.500.50
Accountant I
11400.830.83
Senior Accounting Assistant/Systems Tech
70161.000.00
Buyer
13500.330.33
Payroll Systems Analyst
74001.000.50
0960 Information Services Manager 0.401.00
Accounting Assistant/Systems Tech
70150.330.00
Information Services Representative
26700.401.00
TOTAL
17.0918.56
3-22
INTERNAL SERVICE FUNDS
FINANCE & MANAGEMENT SERVICESPROGRAM
Technology Plan109
Statement of Purpose
To implement the recommendations of the City Information Systems Strategic Plan. The Plan is intended to help the City
achieve its objectives by implementing modern information systems throughout the City at the least cost to the community.
This program provides a road map for information technology consisting of projects on computing and connectivity
infrastructure, citywide support systems, applications, data management, and data sharing. The benefits from this investment
will include improved information access to support operations and make service delivery more cost-effective.
Accomplishments in FY FY 2015-2016
*Implemented Employee / Manager Self Service (EMSS) and electronic pay stubs
*Upgraded Payroll / HR system to comply with ACA reporting and supported Oracle application software
*Implemented Payroll forecasting and costing (labor budgeting) module
*Implemented online permitting system (OPS)
*Implemented OpenGov checkbook (vendor payments) through City website
*Implemented eRemittance to electronically notify vendors of ACH payments along with invoice remittance
*Implemented agreement workflow notifying staff when agreements are processed and insurance is expiring
*Upgraded cashiering system to support current browsers and Image Cash Letter (ICL) Check 21 payment processing.
*Upgraded Business Tax system to accommodate Medical Marijuana licensing and reporting. Upgraded other systems.
*Implemented high-level fiscal reporting dashboard and other financial business intelligence reporting.
*Replaced 300 out-dated user PCs
*Installed over 250 Wi-Fi Access Points at City facilities to provide network access to staff and Internet access to Guests
Action Plan for FY 2016-2017
*Upgrade Financial system
*Upgrade Revenue systems to support real-time payment processing, interactive voice response (IVR), and electronic
bill presentment and payment (EBPP)
*Implement Payroll / HR EMSS enhancements, workflow, automated personnel actions, performance appraisal
management, and employee benefits self-service
*Upgrade the Enterprise Content Management System (ECMS) and automate additional business processes
*Implement 40 - 60 wireless network cameras for the Downtown Santa Ana area
*Replace and upgrade 160 network cameras and the Video Surveillance Security system at the Santa Ana Jail
*Support the implementation a new PD Computer Aided Dispatch (CAD) and Records Management System (RMS)
*Implement a Service Desk System for improved service levels, incident tracking, and sw/hw inventory management
ActualActualAdoptedProjected
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Number of City email users supported2,0612,0142,0002,000
Number of PCs (desktops and laptops) 2,0002,0001,9001,900
Number of mobile devices / users 1 700 / 290780 / 325
Number of City staff with Internet connections1,835 2 1,1571,2541,325
1 new measure to reflect increasing use of mobile technology
2 measurement criteria revised in subsequent years to more accurately reflect City Staff serviced
3-23
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Network & Telecommunications10920140
Statement of Purpose
To provide timely and reliable communications services (voice & data) to improve operational efficiency and
effectiveness of all City agencies and departments
Primary responsibilities of this unit are the design, installation, maintenance, and user support of all voice services (phone
and voice mail), data connectivity services, and land circuits supporting radio operations and wireless data services.
These services are provided to all of the City's operating locations. Additional responsibilities include the effective
management and effective generation and distribution of monthly equipment and usage reports for each City department.
These reports support City efforts to manage costs and maximize benefits from the City's private telephone system.
Accomplishments in FY 2015-2016
*Provided telecommunications services to 46 City Operating Locations with 1780 telephones and 2084 extensions.
*Completed 564 requests for "moves, additions and changes" within service level.
*Upgraded the Event Alerting equipment for the telephone systems at City Hall, SAPD, Train Station and City Yard.
*Provided PBX and cable infrastructure to support the implementation of the CAO interactive voice response (IVR) system.
*Provided network and voice infrastructure for the new SAPD Substation and PRCSA Willard Intermediate School.
*Coordinated the installation of a T-1 circuit between SAPD and Orange County Emergency Operations Center in
support of the new Orange County Emergency Radio Network.
*Coordinated the replacement of 136 Wireless Access Points throughout various City sites.
*Provided network and data communications infrastructure for the new Parking Meter Office in Ross Annex Parking.
*Implemented inside Caller ID on all City telephone instruments.
*Replaced slow T-1 wide area network communications circuits with high-speed fiber for over 24 City facilities.
*Installed new batteries for the Telco UPS in the Main Telecommunications Room in City Hall.
Action Plan FY 2016-2017
*Work with IT staff and Finance in implementing a Municipal Utility Services IVR system.
*Continue working with AT&T Engineering to determine the feasibility of relocating the City Fiber Terminal.
*Assist Network Services in further implementing the Mobility Solutions Initiative at all City facilities.
*Continue to support the City Strategic Plan and the IT Assessment recommendations.
*Continue the further deployment of VoIP technology where it makes sense operationally, technically and economically.
*Explore the feasibility/need of upgrading the City's voicemail system with a Unified Messaging System.
*Assist PWA and PRCSA in planning the communications infrastructure for the Roosevelt Community Center.
*Work closely with all City Agencies/Departments in identifying their telecommunications needs in order to more
efficiently manage telephone services used throughout the City.
*Continue to explore more opportunity to expand cellular wireless technology in support of City business operations.
ActualActualAdoptedProjected
PERFORMANCE MEASURES
FY 13-14FY14-15FY 15-16FY 16-17
Service Level
# of phone systems operated and maintained
13141414
# of telephones/faxes/modems supported
2,0502,0402,0962,121
# of voice, data and radio circuits supported
2,1902,1932,2022,182
# of level 1 and level 2 requests for repair
12811810095
Effectiveness
% of level 1 repairs completed within 24 hours
99%99%99%99%
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Network & Telecommunications10920140
Account ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
56000Telephone System Svcs Charges0001,648,600
50001Prior Year Carry Forward000564,520
50002Prior Year Carry Forward-ENC0000
58000Earning on Investment00 038,400
TOTAL REVENUES0002,251,520
EXPENDITURES
Salaries & Wages-Regular
61000000191,250
Retirement Plan
6110000044,280
Medicare Insurance
611200002,775
Employees Insurance
6113000030,250
Compensation Insurance
611800003,575
SUBTOTAL PERSONNEL
000272,130
Communications
62010000794,120
Other Contractual Services
62300000267,000
Contracts - Personnel
62302000736,320
Software Maintenance Support
6230400088,000
Parking Validation
62600000200
Auto Expense
627000002,400
SUBTOTAL CONTRACTUAL
0001,888,040
Operating Materials & Supplies
6300100040,000
Gas & Diesel
63300000300
SUBTOTAL COMMODITIES
00040,300
Insurance (Risk Management)
651000008,050
Rental of City Equipment
650100002,795
Accident Repair & Replacement Charge
65012000145
Information Systems Strategic Plan
6505000016,695
65000Building Rental0005,425
Indirect Operating Expenses
6540000017,940
SUBTOTAL FIXED CHARGES
00051,050
TOTAL
0002,251,520
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Information Services Manager
09600.000.60
Telecommunications Coordinator
07100.001.00
TOTAL
0.001.60
* Prior year funded as Communications 10210140
3-25
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
ERP System10920141
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular000424,215
61040Salaries Overtime481000
61100Retirement-Employer Contribution00098,220
61120Medicare Insurance0006,150
61130Health Insurance00078,670
61170Retiree Health Benefits0(43,492)00
61180Workers Compensation Insurance0004,410
SUBTOTAL PERSONNEL481(43,492)0611,665
62300Contract Services - Professional367,336350,694488,89975,000
62303Software Licenses & Subscriptions00030,000
62304Software Maintenance & Support000260,000
SUBTOTAL CONTRACTUAL367,336350,694488,899365,000
65400Indirect Costs00039,790
SUBTOTAL FIXED CHARGES00039,790
66510Computer Software159,610000
SUBTOTAL CAPITAL159,610000
TOTAL527,427307,202488,8991,016,455
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
2660Applications/Tech Support Manager0.001.00
2630Principal Programmer Analyst0.002.00
1140Accountant I0.000.33
TOTAL0.003.33
3-26
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Payroll Systems10920142
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular229,770300,254252,750411,540
61020Salaries - Temporary00013,375
61040Salaries Overtime005,0000
61100Retirement-Employer Contribution32,42850,79251,46595,285
61110Part-time Retirement000500
61120Medicare Insurance1,4572,4011,6855,545
61130Health Insurance37,73944,22431,32570,145
61170Retiree Health Benefits13,551(3,655)7400
61180Workers Compensation Insurance3,5325,4402,6304,420
SUBTOTAL PERSONNEL
318,477399,456345,595600,810
Training, Transportation, Meeting
62120400000
62300Contract Services - Professional167,303207,413221,18665,550
62303Software Licenses & Subscriptions00048,345
62304Software Maintenance & Support00072,010
SUBTOTAL CONTRACTUAL167,703207,413221,186185,905
63001Misc. Operating Expenses7,7444,0644,0004,000
SUBTOTAL COMMODITIES7,7444,0644,0004,000
Building Rental
6500085,82268,12087,31388,805
65400Indirect Costs16,13029,55321,28039,855
SUBTOTAL FIXED CHARGES
101,95297,673108,593128,660
Computer Software
6651020,480040,0000
SUBTOTAL CAPITAL
20,480040,0000
TOTAL
616,356708,605719,374919,375
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Budget & Research Manager
64000.050.00
1120Accounting Manager0.500.00
Payroll Systems Analyst
74001.000.50
Accountant I
11400.500.50
2630Principal Programmer Analyst0.002.00
TOTAL
2.053.00
3-27
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Land Management10920143
Account ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62300Contract Services - Professional429,308418,637425,7000
62302Contract Services - Personnel000409,760
SUBTOTAL CONTRACTUAL429,308418,637425,700409,760
TOTAL429,308418,637425,700409,760
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Customer Service Systems10920144
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62010Communications11,18412,3639,50011,000
62120Training & Transpiration5,40612,99125,0000
62300Contract Services - Professional196,068196,707373,6000
62302Contract Services - Personnel000214,240
62304Software Maintenance & Support000151,931
SUBTOTAL CONTRACTUAL212,659222,061408,100377,171
63001Misc. Operating Expenses3,1462,6405,0001,000
SUBTOTAL COMMODITIES3,1462,6405,0001,000
TOTAL215,805224,701413,100378,171
3-28
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Content & Collaboration10920145
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Regular
610001,196,4011,234,4961,366,585194,945
Salaries Part-Time
6102015,839000
Salaries Overtime
61040208000
Retirement-Employer Contribution
61100153,140194,607269,68045,135
Retirement Part-Time
61110597000
Medicare Insurance
6112016,98016,86019,5152,825
Health Insurance
61130167,539175,581216,51032,375
Retiree Health Benefits
6117059,06935,33019,0350
Workers Compensation Insurance
6118017,25118,68716,4152,025
SUBTOTAL PERSONNEL
1,627,0241,675,5601,907,740277,305
Tuition Reimbursement
621302,0002,0002,0000
Contract Services - Professional
62300120,764171,655115,00067,600
Contract Services - Personnel
62302000436,800
Software Maintenance & Support
6230400052,520
Parking Validations
62600000500
62700 Auto Expense 6006005006,600
SUBTOTAL CONTRACTUAL 123,364174,255117,500564,020
Misc. Operating Expense
630014366252,0002,000
SUBTOTAL COMMODITIES
4366252,0002,000
Indirect Costs
6540085,114152,284115,06518,285
SUBTOTAL FIXED CHARGES
85,114152,284115,06518,285
Computer Software
665100122,221233,0070
SUBTOTAL CAPITAL 0122,221233,0070
TOTAL
1,835,9382,124,9452,375,312861,610
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Systems Support Analyst
64701.000.00
Applications/Tech Support Manager
26601.000.00
Micro Systems Technician
00202.000.00
Executive Director, Finance & Management
11900.100.00
Assistant Director of Finance & Mgmt. Svcs.
11800.150.00
Chief Technology Innovation Officer
17011.000.00
Project Management Officer
061401.000.00
Information Services Manager
09600.400.00
2630Principal Programmer Analyst
5.001.00
01470Senior Programmer Analyst
1.001.00
01140Accountant 1
0.330.00
Senior Accounting Assistant/Systems Tech
70161.000.00
Accounting Assistant/Systems Tech
70150.330.00
Buyer
13500.330.00
2670 Information Services Representative 0.400.00
TOTAL
15.042.00
3-29
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Administration & Projects 10920146
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular000523,090
61020Salaries - Temporary00031,810
61100Retirement-Employer Contribution000121,115
61110Part-time Retirement0001,195
61120Medicare Insurance0007,580
61130Health Insurance00063,065
61180Workers Compensation Insurance00010,825
SUBTOTAL PERSONNEL000758,680
62120Training & Transportation00020,000
62130Tuition Reimbursement0002,000
SUBTOTAL CONTRACTUAL00022,000
65400Indirect Costs00052,050
SUBTOTAL FIXED CHARGES00052,050
TOTAL000832,730
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1190Executive Director, Finance & Management0.000.15
1180Assistant Director of Finance & Mgmt. Svcs.0.000.20
1701Chief Technology Innovation Officer0.001.00
6400Budget & Research Manager0.000.05
1120Accounting Manager0.000.50
06140Project Management Officer0.001.00
7390iExecutive Secretary0.001.00
1350Buyer0.000.33
0.004.23
3-30
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Data Center10920147
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular00055,120
61100Retirement-Employer Contribution00012,760
61120Medicare Insurance000800
61130Health Insurance0009,330
61180Workers Compensation Insurance0001,630
SUBTOTAL PERSONNEL00079,640
62010Communications19,10711,81824,00020,000
62120Training, Transportation, Meeting0946001,000
62140Membership & Subscriptions04500
62300Contract Services - Professional1,627,2021,651,0301,900,00091,140
62302Contract Services - Personnel000480,480
62303Software Licenses & Subscriptions00039,000
62304Software Maintenance & Support000533,900
62305Hardware Maintenance & Support000170,000
SUBTOTAL CONTRACTUAL1,646,3091,662,9861,924,6001,335,520
63001Misc. Operating Expenses24,03610,74330,76010,000
63202Other Mat/Supplies - Equipment00017,000
SUBTOTAL COMMODITIES24,03610,74330,76027,000
65000Building Rental103,525103,525105,323107,120
65400Indirect Costs0005,170
65100Insurance (Risk Management)6,8306,8266,8306,830
SUBTOTAL FIXED CHARGES110,355110,351112,153119,120
66400Machinery & Equipment294,3640200,00065,000
66510Computer Software0030,0000
SUBTOTAL CAPITAL294,3640230,00065,000
TOTAL2,075,0641,784,0802,297,5131,626,280
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0960Information Services Manager0.000.40
0.000.40
3-31
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY ACCOUNTING UNIT
Technology & Support Svcs.10920148
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Regular
61000000305,240
Salaries Overtime
6104000070,675
Medicare Insurance
611200004,425
Health Insurance
6113000066,885
Workers Compensation Insurance
611800003,175
SUBTOTAL PERSONNEL
000450,400
Misc. Operating Expense
6300113,5315,9945,39820,000
Misc. Operating Expenses- Equipment
6320232,974307,517250,0000
SUBTOTAL COMMODITIES
46,505313,511255,39820,000
Indirect Costs
6540000028,630
SUBTOTAL FIXED CHARGES
00028,630
Computer Software
6651000500,0000
SUBTOTAL CAPITAL
00500,0000
TOTAL
46,505313,511755,398499,030
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Systems Support Analyst
64701.001.00
Micro Systems Technician
00202.002.00
Information Services Representative
26700.401.00
TOTAL
3.404.00
In prior years, the IS Strategic plan
was accounted for in Fund 79.
The IS Strategic Plan is now
accounted for in Fund 109.
3-32
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESPROGRAM
Liability & Property08009051
Statement of Purpose
To protect the City's assets from financial and operational impairment.
This program protects the City's assets by providing insurance, risk sharing, risk transferring and risk assumption.
Liability claims are handled in-house and are settled or denied impartially based upon the City's negligence. Adequate
property insurance is maintained with an annual property values update. A self-inspection program of City properties
is regularly conducted to minimize exposures and losses.
Accomplishments in FY 2015-2016
*Developed Active Shooter training program.
*Successfully passed the BICEP Liability Claims Audit.
*
Coordinated facility inspections and property appraisals.
*
Completed Safety Committee re-activation.
*Entered employee safety training records into human resources system.
*Revised Workplace Violence Policy.
*Facilitated insurance acquisition for City special events.
*Trained employees in CPR/First Aid, driver safety, blood borne pathogens, aerosol transmissible diseases,
respiratory protection, and disaster preparedness.
Action Plan for FY 2016-2017
*Continuous improvement of internal claims processes to improve work flow for liability claims.
*Continuous implementation of Comprehensive Safety Program.
*Revised safety polices.
*Implement improved subrogation process.
*Provide staff training on insurance requirements in contracts.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of Actuarial Studies Conducted
111
1
# of Liability Claims Audits
111
1
# of Special Event Coverage's placed to protect City
808575
57
# of Special coverage's placed for leisure class programs
354040
38
Insurance Cost in $
$1,800,000
$1,519,945$1,319,127$1,500,000
Efficiency
# of Liability Claims Filed Annually
160160200
150
Closure Ratio
80%80%70%
95%
3-33
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESACCOUNTING UNIT
Liability & Property08009051
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
Prior Year Carry Forward3,678,922
50001008,000,389
Charges to Departments5,750,000
560006,304,4946,286,8235,750,000
Expense Reimbursement0
5700686,89500
Earnings on Investments
58000128,207210,346125,672155,244
TOTAL REVENUES
6,519,5966,497,1699,554,59413,905,633
EXPENDITURES
Salaries & Wages-Regular324,255
61000346,701584,065344,240
Salaries & Wages-Temporary14,430
610208,5285,7470
Salaries & Wages Overtime10,000
610401,4452,25210,000
Retirement Plan46,795
6110050,56192,83978,245
Part-Time Retirement540
611103202160
Medicare Insurance4,730
611205,2028,0884,900
Employees Insurance57,050
6113043,89973,12155,130
Retiree Health Insurance0
6117036,302(38,707)0
Compensation Insurance
611804,9819,1665,5355,795
SUBTOTAL PERSONNEL
497,939736,787463,335498,310
62010 Communications 1,7602,562 4,675 4,675
Training & Transportation4,000
621201,5141,3814,000
Other Agency Services9,450
6214075759,450
Other Contractual Services3,440,000
62300169,764139,7713,055,000
Other Personnel Services1,005,600
62302530,356927,8783,905,600
M&R Machinery & Equipment1,000
62322001,000
Parking Validations250
6260000250
Auto Expense
627001,4251,4251,2001,200
SUBTOTAL CONTRACTUAL
704,8931,073,0934,466,1756,981,175
Operating Materials & Supplies17,000
6300110,41112,82317,000
Gas & Diesel
63300119102238238
SUBTOTAL COMMODITIES
10,53012,92517,23817,238
Insurance (Risk Management)1,600,000
640101,526,3291,329,6072,400,000
Losses Paid1,800,000
640502,983,1994,217,5102,800,000
Unemployment Claims Paid150,000
6407054,97776,158150,000
Building & Site Rental 23,968
6500019,09019,09023,590
Equipment Rental, City2,893
650102,6501,8080
Information Services Strategic Plan391,580
65050391,580391,580391,580
Internal Depts. Personnel Charges593,100
65205593,100484,760593,100
Indirect Operating Expenses
6540025,03967,96828,30532,640
SUBTOTAL FIXED CHARGES
5,595,9646,588,4814,589,8466,390,910
Machinery & Equipment10,000
664000010,000
Computer Software2,500
66510002,500
Books, Records & Videos
666001,0692565,5005,500
SUBTOTAL CAPITAL
1,06925618,00018,000
TOTAL EXPENDITURES
6,810,3968,411,5429,554,59413,905,633
3-34
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESACCOUNTING UNIT
Liability & Property08009051
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director, Personnel Services
018300.200.20
Assistant Director of Personnel Services
018350.500.50
Risk Management Coordinator
017520.500.50
07070 Personnel Services Specialist 1.001.00
07390 Executive Secretary 0.150.20
01670 Sr. Paralegal (UC)*1.001.00
09070 Sr. Clerical Aid 0.000.00
TOTAL
3.350.003.400.00
*Note: City Attorney's Office Sr. Paralegal position
funded thru Liability & Property Fund.
3-35
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESPROGRAM
Section 125 Benefits08109052
Statement of Purpose
To market and administer the City's Flexible Spending Account plans for the benefit of the City employees.
This program provides an opportunity for City employees to direct part of their salaries, on a pre-tax basis, into a Health Care
Flexible Spending Account, Dependent Care Flexible Spending Account and pay for qualified group insurance premiums
with pre-tax dollars under a Premium Only Plan Flexible Spending Account. Employees are automatically enrolledin the
Premium Only Plan and may opt-out if requested. Enrollment in the Health and Dependent Care FSA is voluntary. Money
that goes into a Health Care, DependentCare and Premium Only Plan spending account is deducted from pay before federal
and state income taxes are withheld, thus reducing the employees taxable income. Additionally, monies withheld for these
accounts are exempt from employer FICA payroll-related taxes.
Accomplishments in FY 2015-2016
*Automated Premium Only Plan through payroll and eliminated manual processing of enrollments and reimbursements.
*Maintained enrollment level above 99% of eligible employees.
*Implemented a Cafeteria Plan for Executive Managers.
*Updated all Section 125 Plan Documents.
Action Plan for FY 2016-2017
* Contracted with a new third party administrator to manage the Health and Dependent Care FSA accounts.
*Promoted advantages of program through staff meetings informational pamphlets.
*Review and update all Section 125 plan documents as needed.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of Health FSA enrollments
135150110
152
# of Dependent Care FSA enrollments
223020
30
Annual $ amount of Health FSA enrollments
$133,000
$158,206$165,434$175,000
Annual $ amount of Dependent Care enrollments
$75,000
$94,644$84,595$100,000
Annual $ amount of Premium FSA enrollments (1)
900,000
$1,330,444$1,260,724$1,300,000
(1) Implemented Premium Only Plan through the payroll system.
Employees are automatically enrolled in Premium Only Plan FSA unless they opt-out.
Employee contributions are automatically deducted pre-tax through payroll system.
City no longer processes claims for Premium Only Plan FSA manually.
(2) Third Party Administrator processes all FSA Claims.
3-36
PERSONNEL SERVICESACCOUNTING UNIT
Section 125 Benefits08109052
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
Benefit Payments-Medical300,000
64090150,818190,200300,000
Benefit Payments-Health Care (1)0
64091(303)00
Benefit Payments-Child Care130,000
6409395,81387,808130,000
Flex Account Bank Charges9,500
640946,3566,8409,500
SUBTOTAL FIXED CHARGES439,500
252,684284,847439,500
TOTAL EXPENDITURES439,500
252,684284,847439,500
(1) Implemented Premium Only Plan through the payroll system.
Employees are automatically enrolled in Premium Only Plan FSA unless they opt-out.
Employee contributions are automatically deducted pre-tax through payroll system.
City no longer processes claims for Premium Only Plan FSA manually.
3-37
PERSONNEL SERVICESACCOUNTING UNIT
Section 125 Benefits08109052
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
Benefit Payments-Medical300,000
64090150,818190,200300,000
Benefit Payments-Health Care (1)0
64091(303)00
Benefit Payments-Child Care130,000
6409395,81387,808130,000
Flex Account Bank Charges9,500
640946,3567,0009,500
SUBTOTAL FIXED CHARGES439,500
252,684285,008439,500
TOTAL EXPENDITURES439,500
252,684285,008439,500
(1) Implemented Premium Only Plan through the payroll system.
Employees are automatically enrolled in Premium Only Plan FSA unless they opt-out.
Employee contributions are automatically deducted pre-tax through payroll system.
City no longer processes claims for Premium Only Plan FSA manually.
3-37
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESPROGRAM
Employee Group Benefits08109053
Statement of Purpose
To provide a responsive, competitive, and cost-effective employee benefits and compensation program; and manage
the compensation plan, retirement plan, air quality programs, wellness programs.
This program contracts and administers employee and retiree benefits and implements employee compensation plans. The major
functions include negotiating life, long-term disability, medical, dental, vision, FSA, & RHS insurance plans; promoting employee
assistance and wellness programs; documenting and implementing employee contract pay provisions; processing new
employees, separating employees, and retirements; and administering employee's leave provisions.
Accomplishments in FY 2015-2016
* Implemented employee benefits as contracted in MOUs and implemented electronic transfer of data to vendors.
*Maintained records and processed enrollments for CalPERS Health Program.
*Counseled employees on retirement process and retiree insurance programs.
*Hosted Annual Health and Rideshare Faire.
*Implemented Retiree Health Savings Plan in-lieu of Subsidy Plan for CASA, SAMA and Executive Management Employees.
*Conducted RFP for broker services
*Complied with AQMD Rule 2202 Regulations.
Action Plan for FY 2016-2017
*Improve Personnel policy monitoring and employee benefits administration utilizing the payroll system.
*Negotiate employee insurance benefit contracts to provide quality plans at minimum cost.
*Administer insurance and retiree benefit programs with a quality customer focus.
*Ensure City compliance with laws and regulations related to employee benefits and compensation, ACA and AQMD.
*Administer CalPERS retirement contract and facilitate communications to employees.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of new employees processed
144200175110
# of separating employees processed
173145125120
# of retirements processed/counseled
167175175110
# of employees utilizing EAP resources
32303050
# of Family Medical Leave cases processed
53535240
# of insurance enrollments/changes processed
1,656180018001100
# of employees participating in blood drives
22652541
Efficiency
# of internal audits conducted annually
48484835
Effectiveness
% of employees' problems resolved within 1 day
95%95%95%90%
% of premium payments processed on time
100%100%100%100%
3-38
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESACCOUNTING UNIT
Employee Group Benefits08109053
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001 Prior Year Carry Forward 0001,897,457
50002 Prior Year Carry Forward-ENC 0000
56000 Charges to Departments 16,624,72216,559,86818,035,10218,035,102
56800 Employee Contributions 2,036,0502,028,6251,545,2181,545,218
56801 Medical Contribution 158,206166,803300,000300,000
56802 Child Care Contribution 94,64483,858130,000130,000
56803 Health Premium Contribution 0000
56804 POA Retirement ER Contribution 362,151323,176504,693504,693
58000 Earnings on Investments 14,10122,65214,70014,700
TOTAL REVENUES19,289,87319,184,98220,529,71322,427,170
EXPENDITURES
61000 Salaries & Wages-Regular 566,183609,485652,725674,155
61020Salaries & Wages-Temporary4,39912817,3457,395
61040Salaries & Wages-Overtime52043012,00012,000
61100Retirement Plan82,855105,937134,005156,065
61110Part-Time Retirement1655650275
61120Medicare Insurance8,3888,5189,7159,880
61130Employees Insurance57,62064,58061,51086,460
61170Retiree Health Insurance35,748(72,043)00
61180Compensation Insurance6,9027,826 8,4258,595
SUBTOTAL PERSONNEL
762,779724,867896,375954,825
62010Communications3,2193,1504,3014,301
62120Training & Transportation6,0383,41815,00015,000
62140Other Agency Services1,276010,00010,000
62300Other Contractual Services7,4074,46119,60019,600
62302Other Personnel Services34,41026,83345,00045,000
62322M&R Machinery & Equipment003,0803,080
62600Parking Validations03,648475475
62700Auto Expense2,4002,4001,8001,800
SUBTOTAL CONTRACTUAL
54,75043,91099,25699,256
63001Operating Materials & Supplies14,2678,15220,00020,000
SUBTOTAL COMMODITIES
14,2678,15220,00020,000
64010Insurance 15,806,19315,697,79217,297,53818,808,235
64060Insurance Pass Thru (Medicare)1,434,2341,474,5531,377,7401,700,000
64092Benefit Payments-Wellness059610,00010,000
65000Building & Site Rental48,48848,48899,92998,354
65050Information Services Strategic Plan227,945227,945227,945227,945
65400Indirect Operating Expenses40,09266,26557,43065,055
SUBTOTAL FIXED CHARGES
17,556,95217,515,63819,070,58220,909,589
66400Machinery & Equipment003,0003,000
66510Computer Software001,0001,000
SUBTOTAL CAPITAL
004,0004,000
SUBTOTAL EXPENDITURES
18,388,74818,292,56820,090,21321,987,670
Section 125 Benefits
08109052252,684284,847439,500439,500
TOTAL EXPENDITURES
18,641,43218,577,41520,529,71322,427,170
3-39
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESACCOUNTING UNIT
Employee Group Benefits08109053
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director, Personnel Services
018300.400.40
Principal Management Analyst
001511.001.00
Senior Personnel Technician
007701.501.50
Benefits & Compensation Supervisor
004710.750.75
Personnel Executive Secretary
075300.300.40
Senior Personnel Services Specialist
073002.002.00
Personnel Services Specialist
070700.400.60
TOTAL
6.350.006.650.00
3-40
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESPROGRAM
Workers' Compensation08209054
Statement of Purpose
To minimize the number, cost, and effect of work-related injuries and illness.
This program prevents and investigates employee injuries and illnesses; provides safety and health-related training to
all employees; ensure a safe and healthful work environment while providing the best possible medical care for injured
employees; promptly handles and settles claims; and administers a stable Workers' Compensation program.
Accomplishments in FY 2015-2016
*Recovered $240,000 in subrogation and excess insurance claims.
*Upgraded City's software program for claims administration.
*Complied with the Federal Medicare Reporting requirements.
*Implemented Physical Therapy Network cost reduction program.
*Complied with State annual adjuster training requirements.
*Successfully passed the BICEP workers' compensation claim audit scoring 98%.
*Upgraded Risk Management Intranet website resources.
Action Plan for FY 2016-2017
*Comply with Federal and State electronic claim reporting and payment processing requirements.
*Comply with State's mandated claims staff training requirements.
*Implement departmental cost allocation program.
*Evaluate manual processes for electronic streamlining and cost efficiency.
*Comply with City's Records Retention Schedule.
*Manage subrogation and excess insurance claims for maximum recovery.
*
Comply with State of California Workers' Compensation Reform SB 863 requirements.
*
Implement a Hearing Conservation Program and Data Storage process.
*
Implement a data base for tracking City wide loss control activities.
*
Implement an on-line training program for CalOSHA regulatory compliance.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of new claims
210185180190
% of outstanding litigated open claims
20%20%15%20%
# of new litigated claims
26141012
# of hearing tests administered
1449510075
Excess workers' compensation premium costs
262,659269,302265,037300,000
Efficiency
Cost of claims in $
$6,658,128 $6,856,409$7,200,000#########
3-41
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESACCOUNTING UNIT
Workers' Compensation08209054
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
56000 Charges to Departments 5,248,7065,010,0186,059,9695,944,990
56900 Principal Repayment 00292,000292,000
57006 Expense Reimbursement 253,446656,436228,347371,960
58000 Earnings on Investments 95,955124,86675,668115,000
Staled Dated Checks
580011,6311,76400
TOTAL REVENUES
5,599,7385,793,0836,655,9846,723,950
EXPENDITURES
61000 Salaries Regular 443,461369,582599,785619,640
61020Salaries Part-Time3,44426,58524,02541,625
61040Salaries Overtime8052,52510,00010,000
61100Retirement Contribution64,35569,812121,855142,000
61110Part-Time Retirement1041664801,140
61120Medicare Insurance6,4895,7558,7909,335
61130Employees Insurance58,38842,53766,04563,340
61170Retiree Health Insurance12,094(94,430)00
61180Compensation Insurance5,2654,8269,28011,210
SUBTOTAL PERSONNEL594,405427,359840,260898,290
62010Communications3,4343,3015,8655,865
62120Training & Transportation2,6092,45721,80021,800
62140Other Agency Services10087075,00075,000
62300Contractual Services-Professional139,008146,335175,000175,000
62302Other Personnel Services656,480672,994650,000650,000
62322M&R Machinery & Equipment001,0001,000
62600Parking Validation001,0001,000
62700Auto Expense900900700700
SUBTOTAL CONTRACTUAL802,531826,857930,365930,365
63001Operating Materials & Supplies33,41137,64428,00028,000
SUBTOTAL COMMODITIES33,41137,64428,00028,000
64010Insurance (Risk Management)271,416280,486400,000400,000
64080Benefits Payments4,563,0936,802,4894,200,0004,200,000
65000Building & Site Rental42,965053,98953,140
65050Information Services Strategic Plan118,9950118,995118,995
65205Internal Depts. Personnel Charges14,48514,48514,48514,485
65400Indirect Operating Expenses31,42662,33951,89062,675
SUBTOTAL FIXED CHARGES5,042,3807,159,7994,839,3594,849,295
66400Machinery & Equipment0010,00010,000
66510Computer Software002,5002,500
66600Books, Records & Video236565,5005,500
SUBTOTAL CAPITAL2365618,00018,000
TOTAL EXPENDITURES6,472,9638,451,7166,655,9846,723,950
3-42
INTERNAL SERVICE FUNDS
PERSONNEL SERVICESACCOUNTING UNIT
Workers' Compensation08209054
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Executive Director, Personnel Services
018300.200.20
Assistant Director of Personnel Services
018350.500.50
Labor Relations Manager
TBD0.000.00
Risk Management Coordinator
TBD0.500.50
Loss Control Analyst
026900.000.00
Senior Risk Management Technician
017540.000.00
Workers' Comp. Supervisor
075511.001.00
Senior Workers' Comp. Claims Examiner
075402.002.00
Senior Workers' Comp. Systems Technician
075751.001.00
Executive Secretary
073900.150.20
Personnel Services Specialist
070700.000.00
Senior Personnel Services Specialist
073001.001.00
TOTAL
6.350.006.400.00
3-43
INTERNAL SERVICE FUND
RESOURCE SUMMARY
ENGINEERING SERVICES - PWA
086101
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
Engineering Services
51702Parking Permit Fees141,597154,08695,000150,000
51703Sewer Construction Permits22,89221,50615,00029,750
51704Street Construction Permits381,334623,866175,000440,000
56000Charges To Departments4,459,5573,477,0317,419,1786,667,465
56305Engineering Service Charge331,876475,5280435,000
57006Expense Reimbursement-Condemn Deposit45,65720,39620,00020,000
57010Miscellaneous Recoveries16010000
57790Abandonment Processing1,668000
58000Earning On Investments3,9536,56900
59000-029Transfer from Fund 02910,00010,00010,0000
TOTAL REVENUES5,398,6934,789,0827,734,1787,742,215
Administrative Services
50001Prior Year Carry Forward00111,211586,415
51702Parking Permit Fees0095,0000
51703Sewer Construction Permits0015,0000
51704Street Construction Permits00175,0000
56000Charges To Departments4,289,8154,298,0556,120,3395,989,180
57006Expense Reimbursement-Condemn Deposit172,16928,151117,09210,000
57010Miscellaneous Recoveries37,51652,131200,59015,000
57384SCE Programs and Grants0076,7430
58000Earning On Investments5,5058,61100
59000-075Transfer from Fund 075032500
TOTAL REVENUES4,505,0064,387,2746,910,9756,600,595
EXPENDITURES
Engineering Services
08617610Transp,Planning & Proj Mgmt. 370000
08617611Construction Engineering 2,095,1242,018,2863,077,7632,922,500
08617612Design Engineering 2,575,8502,812,8854,262,0714,476,580
08617620Traffic Engineering 0(3,058)394,344343,135
TOTAL EXPENDITURES4,671,3444,828,1147,734,1787,742,215
Administrative Services
10117601Pub Wks.-Admin Services 3,003,3433,209,0315,424,9605,051,030
10117605Pub Wks.-Development Engineering 1,035,9041,153,4651,486,0151,549,565
TOTAL EXPENDITURES4,039,2464,362,4966,910,9756,600,595
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel5,614,5865,781,3789,089,8509,250,695
62000Contractual540,596573,1971,885,7331,530,200
63000Commodities181,977201,652425,514273,350
65000Cross Charges2,151,2002,389,6342,991,6953,071,520
66000Capital032,19140,0000
67000Debt Service0004,055
68000Interfund Transfers222,232212,558212,361212,990
TOTAL8,710,5909,190,61014,645,15314,342,810
3-44
INTERNAL SERVICE FUND
RESOURCE SUMMARY
ENGINEERING SERVICES - PWA
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
00190Administrative Services Manager (MM)1.000.001.000.00
02100Assistant Engineer II11.250.0010.550.00
01040Associate Park & Landscape Planner1.000.001.000.00
00320City Engineer (MM)0.600.000.600.00
05000Community Liaison1.000.001.000.00
02240Construction Inspector I1.400.001.400.00
00300Construction Inspector II1.400.001.400.00
01850Contracts Administrator1.000.001.000.00
00315Deputy City Engineer0.750.000.750.00
02030Engineering Aide2.000.002.000.00
02170Executive Dir. Public Works (EM)1.000.001.000.00
07390Executive Secretary1.000.001.000.00
02190GIS Administrator1.000.001.000.00
02192GIS Systems Analyst/Programmer2.000.002.00
07090Lead Accounting Assistant1.000.001.000.00
01200Management Aide (UC)2.000.002.000.00
01720Management Analyst1.000.002.000.00
00020Micro Systems Technician1.000.001.000.00
02129Principal Civil Engineer (MM)1.150.001.150.00
04344Project Manager3.000.003.000.00
06140Projects Manager1.500.001.500.00
04340Public Works Projects Specialist0.001.000.00
07430Records Specialist1.000.001.000.00
07280Senior Accounting Assistant5.000.005.000.00
02131Senior Civil Engineer6.000.006.000.00
02111Senior Engineer1.000.001.000.00
00150Senior Management Analyst (UC)1.000.000.00
02070Survey Party Chief1.000.001.000.00
01060Systems Technician1.000.001.000.00
07330Senior Office Assistant1.752.001.752.00
09130Engineering Intern, P/T0.0018.800.0018.50
09505Permit Parking Aide, P/T0.000.002.00
09900Right-Of-Way Technician, P/T0.001.000.001.00
Total54.8021.8055.1023.50
3-45
INTERNAL SERVICE FUND
ENGINEERING SERVICESACCOUNTING UNIT
08617610
Transportation, Planning & Proj Mgmt.
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
62300Contract Services-Professional0000
SUBTOTAL CONTRACTUAL0000
63001Miscellaneous Operating Expenses370000
SUBTOTAL COMMODITIES370000
TOTAL370000
3-46
PUBLIC WORKS ENGINEERING SERVICESPROGRAM
Construction Engineering08617611
Statement of Purpose
Provide competent, state-of-the-art contract administration, construction inspection, and surveying services
in order to assure timely delivery of high-quality infrastructure projects.
This section monitors public works and related construction contracts for the Capital Improvement Program and
provides field inspection and surveying services. Field inspection includes all work done in the public right-of-
way, by permit or City contract. Surveying includes maintenance of the City's benchmark/monument system and
construction staking.
Accomplishments in FY 2015-2016
Projects
08-1732 Grand Avenue Widening from 1st to 4th Street
12-6604 Grand Avenue Storm Drain from 1st to 4th Street
11-6416 17th Street Water Main Improvements form Bristol to Broadway
12-6761 Traffic Signal Installation on Raitt & Adams
14-6814 Class II Bike Lane on 1st Street
14-6818 Class II Bike Lane on Newhope Street
13-6796 Chestnut Avenue Class Bikeway form Standard to Grand Avenue
14-6814 Alley Improvement FY 13/14
14-6803 Chestnut Avenue Rehabilitation from Broadway to Main Street
14-6809 Arterial Street Slurry Seal 2013-2014
15-6824 2014-2015 Omnibus Concrete Replacement
14-7516 Residential Street Repair FY 13/14 (Pico-Lowell)
15-7514 Residential Street Repair FY 14/15 (Pico-Lowell
16-6851 Newhope, Civic Center & Grand Bike Lanes
13-2638 Portola Park Improvements (Parking Lot, Basketball, Tennis Court Renovation)
14-7540 El Salvador Park Improvements
Action Plan for FY 2016-2017
Provide continuous training for the inspectors, construction managers, and contract administrator to increase our efficiency,
productivity, and consistency with managing construction projects.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels
# of new construction contracts administered9111520
$ of construction contracts awarded (millions)12.5122025
# of permits inspected
832792900800
# of survey requests
997310075
Efficiency
% construction change orders 7.513510
% of staking requests w/in 2 days' notice100100100100
% of inspection requests handled w/in 1 day's notice100100100100
Effectiveness
# construction claims0000
# of construction/permit claims 0000
3-47
INTERNAL SERVICE FUND
ENGINEERING SERVICESACCOUNTING UNIT
Construction Engineering
08617611
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular758,211 745,750 1,104,348 1,076,135
61020Salaries Part-Time93,372 41,796115,92767,845
61040Salaries Overtime43,113 43,57235,00035,000
61100Retirement-Employer Contribution100,757 132,718270,416286,065
61110Part-Time Retirement 2,940 77300
61120Medicare Insurance12,218 11,15619,11517,915
61130Health Insurance126,357 126,428202,074153,750
61170Retiree Health Benefits32,756 (1,927) 17,8290
61180Worker Compensation Insurance27,336 26,273 39,021 36,285
SUBTOTAL PERSONNEL 1,197,059 1,126,538 1,803,728 1,672,995
62010Communications15,747 15,82930,00030,000
62120Training, Transportation, Meeting1,681 2,1527,0007,000
62140Membership, Subscription & Dues1,125 6282,9502,950
62300Contract Services-Professional8,494 9,63426,14424,325
62322Maintenance & Repair Machinery & Equipment003,0003,000
62501Operating Lease Expense168000
SUBTOTAL CONTRACTUAL 27,215 28,243 69,094 67,275
63001Miscellaneous Operating Expenses 15,560 13,410 22,025 23,585
63300Gas & Diesel 17,257 17,303 28,226 13,605
SUBTOTAL COMMODITIES 32,818 30,713 50,251 37,190
65000Building Rental61,32561,32563,48465,645
65010Rental City Equipment35,27636,45636,45633,620
65011Equipment Replacement Charges0025,43917,460
65012Accident Repair & Replacement Charge003,4401,900
65100Insurance Charges56,14556,14556,14558,065
65240Public Works Administrative Charges515,540516,510796,051796,050
65400Indirect Costs61,821103,806114,667109,960
SUBTOTAL CROSS CHARGES730,107774,2421,095,6811,082,700
67200Principal-Capital Lease0003,155
SUBTOTAL DEBT SERVICE0003,155
68000-011Transfer to Fund 011121,375000
68000-404Transfer to Fund 404059,32359,01059,185
SUBTOTAL TRANSFERS121,37559,32359,01059,185
TOTAL 2,108,573 2,019,059 3,077,763 2,922,500
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
02100Assistant Engineer II1.000.001.000.00
00320City Engineer (MM)0.200.000.200.00
02240Construction Inspector I1.400.001.400.00
00300Construction Inspector II1.400.001.400.00
01850Contracts Administrator1.000.001.000.00
02129Principal Civil Engineer (MM)0.750.000.750.00
04344Project Manager1.500.001.500.00
06140Projects Manager0.500.000.500.00
02131Senior Civil Engineer0.750.000.750.00
02070Survey Party Chief1.000.001.000.00
07330Senior Office Assistant0.750.000.750.00
09130Engineering Intern, P/T0.006.000.006.00
Total10.256.0010.256.00
3-48
INTERNAL SERVICE FUNDS
PUBLIC WORKS ENGINEERING SERVICESPROGRAM
Design Engineering08617612
Statement of Purpose
Provide quality professional civil engineering and architectural design services for the timely delivery of quality design
plans to optimize stewardship of the taxpayers' investment, health, and safety.
This section is also responsible for providing quality right-of-way engineering services for City properties and projects.
Accomplishments in FY 2015-2016
Prepared CIP for FY 16-17 and present to City Council as part of the budget.
*
Ensured eligibility for grant funding with OCTA and other outside agencies.
*
Continued project coordination with OCTA for the SA-GG Fixed Guideway.
*
Continued design and right-of-way acquisition for the Bristol Street Improvements between Washington and 17th
*
(Phase IIIB), Civic Center to Washington (Phase IIIA) and Warner to St Andrew (Phase IV).
Continued design and secured right-of-way funding for the Warner Avenue widening between Main and Grand.
*
Continued inventory and implementation of asset management plans (i.e. Pavement Management Plan) per the Specific Plan.
*
Continued preventive maintenance on residential and arterial streets to preserve past investments.
*
*Trained staff for maximum efficiency using total quality tools.
Action Plan for FY 2016-2017
Prepare CIP for FY 17-18 and present to City Council as part of the budget.
*
Ensure eligibility for grant funding with OCTA and other outside agencies.
*
Continue project coordination with OCTA for the SA-GG Fixed Guideway.
*
Continue project coordination with OCTA for the 17th Street Grade Separation, SR-55 Widening: I-405 to I-5 and I-5 HOV
*
Central Corridor projects.
*Continue implementation of safety and mobility programs coordinated with Traffic Engineering.
Finalize design and continue right-of-way acquisition for the Bristol Street Improvements between Washington and 17th
*
(Phase IIIB), Civic Center to Washington (Phase IIIA) and Warner to St Andrew (Phase IV).
Secure right-of-way and construction funding for the Warner Avenue widening between Main and Grand.
*
Continue inventory and implementation of asset management plans (i.e. Pavement Management Plan) per the Specific Plan.
*
Continue preventive maintenance on residential and arterial streets to preserve past investments.
*
*Train staff for maximum efficiency using total quality tools.
Implement Sustainable Mobility and Roadway Transformation (SMART - Santa Ana) program to rehabilitate all critical streets
*
while also including safety and mobility improvements.
*Explore implementation of a Fiber Optic Broadband system citywide.
*Develop plan to strategically sell or repurpose City's surplus and remnant properties.
*
Continue to pursue opportunities to implement cost sharing strategies to fund infrastructure improvements citywide.
*Continue planning and implementation of Advanced Meter Infrastructure (AMI) to modernize City's water meter infrastructure.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
% of projects with design engineering and bid69%71%29%80%
preparation done by City personnel
% of projects with design engineering and bid 31%29%71%20%
preparation done by consultant
# of projects prepared for other agencies631818
Efficiency
% of project designs using CAD100%100%100%100%
Effectiveness
Average % of projects completed within schedule95%95%95%95%
Measure M Eligibility maintainedYesYesYesYes
Congestion Management Plan certificationYesYesYesYes
maintained
3-49
INTERNAL SERVICE FUND
ENGINEERING SERVICESACCOUNTING UNIT
08617612
Design Engineering
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular1,239,4351,312,5271,936,4802,068,600
61020Salaries Part-Time139,645114,861182,916182,570
61040Salaries Overtime37451100
61100Retirement-Employer Contribution167,196231,689469,668562,935
61110Part-Time Retirement2,3922,27900
61120Medicare Insurance19,81620,37733,19935,255
61130Health Insurance141,242146,881292,157297,535
61170Retiree Health Benefits64,45840,37832,1580
61180Worker Compensation Insurance16,21116,33367,77328,830
SUBTOTAL PERSONNEL1,790,7691,885,8363,014,3513,175,725
62010Communications10,0119,82512,10512,105
62120Training, Transportation, Meeting4,9037,35814,32014,000
62140Membership, Subscription & Dues2,8262,9024,7714,870
62300Contract Services-Professional5,9996,79200
62322Maintenance & Repair Machinery & Equipment00505505
62501Operating Lease Expense161000
SUBTOTAL CONTRACTUAL23,90026,87631,70131,480
63001Miscellaneous Operating Expenses19,89418,97123,17529,350
63300Gas & Diesel5202,0704,1671,120
SUBTOTAL COMMODITIES20,41421,04227,34230,470
65000Building Rental52,69052,69054,54556,400
65010Rental City Equipment4,9545,0765,0765,230
65011Equipment Replacement Charges006,0310
65012Accident Repair & Replacement Charge00364180
65100Insurance Charges23,77523,77523,77524,515
65240Public Works Administrative Charges563,625564,680884,502884,500
65400Indirect Costs98,318178,421157,629211,160
SUBTOTAL CROSS CHARGES743,362824,6421,131,9221,181,985
68000-404Transfer to Fund 404056,76856,75556,920
SUBTOTAL TRANSFERS056,76856,75556,920
TOTAL2,578,4452,815,1644,262,0714,476,580
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
02100Assistant Engineer II5.500.005.300.00
01040Associate Park & Landscape Planner1.000.001.000.00
00320City Engineer (MM)0.200.000.200.00
00315Deputy City Engineer0.750.000.750.00
02030Engineering Aide1.000.001.000.00
01720Management Analyst1.000.001.000.00
04344Project Manager1.500.001.500.00
07280Senior Accounting Assistant1.000.001.000.00
02131Senior Civil Engineer4.000.004.000.00
07330Senior Office Assistant1.001.001.001.00
09130Engineering Intern, P/T0.008.000.008.00
Total16.959.0016.759.00
3-50
GENERAL FUND
PUBLIC WORKS ENGINEERING SERVICESPROGRAM
Traffic & Transportation Engineering01117620
Statement of Purpose
Facilitate the safe and efficient movement of vehicular and pedestrian traffic on city streets and arterials, and be responsive to
regional, state, and federal transportation issues, including identifying and securing outside funding sources.
Accomplishments in FY 2015-2016
*Completed SMSA study.
*Completed Sidewalk/Non-Motorized Connectivity Plan.
*Constructed traffic signal at Raitt & Adams Streets.
*Completed design of traffic signal at Newhope & Camille Streets, and signal modifications at Segerstrom/Bear, Edinger/Sullivan,
MacArthur/Plaza, 17th/English and Westminster/Clinton.
*Received grant funding for 11 capital projects including traffic calming, bike lanes, and signal synchronization project through
the Active Transportation Program, Highway Safety Improvement Program, and Regional Traffic Signal Synchronization Program.
*Implement permit parking program, block by block, through a petition process in new and existing districts.
*Prepare Annual Priority List of New and Modified Traffic Signals.
*Constructed Bike Lane projects on Chestnut Avenue, First Street, Newhope Street, Grand Avenue and Civic Center Drive.
Action Plan for FY 2016-2017
*Integrate SMSA findings into Circulation Element and Bicycle & Pedestrian Master Plans.
*Begin implementation of Complete Sidewalk/Non-Motorized Connectivity Plan prioritized projects.
*Complete design of traffic signals at Raitt & Adams Streets, and Newhope & Camille Streets, and signal modification at
Segerstrom Avenue & Bear Street.
*Prepare grant funding applications for capital projects including traffic calming, bike lanes, and signal synchronization projects
through the Active Transportation Program, Highway Safety Improvement Program, and Bicycle Corridor Improvement Program.
*Complete design for Bike Lane projects on Chestnut Avenue, First Street, Newhope Street, and Maple Street Bike trail
*Complete the Central Santa Ana Completes Street Study and Citywide SRTS Plan.
*Design Flower Street bike lanes, Euclid/Hazard signal modification, Crosswalk Upgrade Phase 2 and Signal Hardware Upgrade.
*Complete signal synchronization project on Bristol St, Grand Ave and Harbor Blvd.
*Complete design of Crosswalk Upgrades at various locations
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of citizen, Council, and PD requests processed461531550560
# of parking permits issued (districts)2800 (27)3114 (27)3250 (27)3400 (27)
# of traffic signals/striping/traffic control plan sets
reviewed (average days to check)348 (13)352 (14)350 (10)350 (10)
# of Traffic Impact Analyses Reviewed and Approved7788
# of special placard parking permits issued400445450455
Efficiency
Average # of days to process citizen requests 20282525
Effectiveness
Traffic Signals Added or Modified2416
Miles of Signal Timed Arterials 75757575
Maintain Compliance w/Measure M2YesYesYesYes
3-51
INTERNAL SERVICE FUND
ENGINEERING SERVICESACCOUNTING UNIT
08617620
Traffic Engineering
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular00245,700197,210
61020Salaries Part-Time0033,04561,635
61100Retirement-Employer Contribution0061,75364,725
61120Medicare Insurance004,3654,055
61130Health Insurance0035,92612,605
61170Retiree Health Benefits0 (3,058) 4,6440
61180Worker Compensation Insurance008,9112,905
SUBTOTAL PERSONNEL0 (3,058) 394,344343,135
TOTAL0 (3,058) 394,344343,135
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
02100Assistant Engineer II0.800.000.300.00
02131Senior Civil Engineer1.000.001.000.00
09130Engineering Intern, P/T0.001.800.001.50
09505Permit Parking Aide, P/T0.000.002.00
Total1.801.801.303.50
3-52
INTERNAL SERVICE FUNDS
PUBLIC WORKS ADMINISTRATIVE SERVICESPROGRAM
Administration10117601
Statement of Purpose
To provide Public Works staff with the support, resources, and environment needed to operate effectively, efficiently,
and proactively in the achievement of the Agency core mission and in the delivery of services to internal/external customers.
This program provides overall management, fiscal, and personnel services support to the Engineering Services, Water Resources, and
Maintenance Services Divisions of the Public Works Agency. Public Works Administration includes the office of the Executive
Director and the Administrative Services Division.
Service Program
PUBLIC WORKS AGENCY CORE MISSION
The City of Santa Ana Public Works Agency provides public infrastructure and core municipal services to enhance the quality of
life for residents, businesses, and visitors, making Santa Ana a more desirable place to live, work, invest in, and visit.
Core Service Areas
Transportation
--Highest levels of mobility provided through the Traffic Management Center
--Resolving speeding, parking, and traffic problems
--Major arterial widening projects
--Traffic corridor synchronization projects
--Fixed Guideway project
--Grade Separation project
Water Resources
--Safe, relizble, high-quality potable water
--Reliable sanitary sewer system
Infrastructure Maintenance
--Median and right-of-way maintenance
--Street lights and traffic signals
--Sidewalk hazard mitigation and repair
--Street maintenance and pothole repair
Project Delivery
--Planning and development
--Design engineering
--Bid and award
--Construction management
Environmental & Sustainability
--Solid waste and recycling
--Street sweeping
--Graffiti abatement
--Illegal dumping and weed abatement
--Urban forest maintenance
--Energy efficiency retrofits
--Climate Action Plan
--Environmental Education (Santa Ana Green Newsletter)
Development Services
--Site plan review
--Encroachment permits
--Grading/surface drainage plan check
--Subdivision Map Act review
--Transportation permits (wide load)
3-53
INTERNAL SERVICE FUND
ADMINISTATIVE SERVICESACCOUNTING UNIT
Pub Wks-Admin Services 10117601
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular1,253,2421,328,0561,747,2271,739,820
61020Salaries Part-Time45,42917,59618,05219,860
61040Salaries Overtime6,8848,9146,0009,000
61100Retirement-Employer Contribution163,983234,069391,240440,030
61110Part-Time Retirement1,77571800
61120Medicare Insurance17,93019,10327,65627,555
61130Health Insurance202,122217,746341,515393,530
61170Retiree Health Benefits60,540-11,07722,2710
61180Worker Compensation Insurance19,95121,50856,45561,860
SUBTOTAL PERSONNEL1,771,8561,836,6322,610,4162,691,655
62010Communications23,48623,27628,15027,830
62120Training, Transportation, Meeting7,4178,131123,70093,700
62140Membership, Subscription & Dues2,8061,2527,9207,920
62300Contract Services-Professional388,079400,3791,511,5871,242,780
62302Contracted Vendor Personnel Services0015,00030,000
62322Maintenance & Repair Machinery & Equipment5,3134,2655,0005,000
62501Operating Lease Expense208000
62600Parking Validation4041,5805002,000
62700Auto Expense2,0001,40000
SUBTOTAL CONTRACTUAL429,711440,2831,691,8571,409,230
63001Miscellaneous Operating Expenses115,301134,039325,170169,640
63300Gas & Diesel3,0965,7547,8966,760
SUBTOTAL COMMODITIES118,398139,793333,066176,400
65000Building Rental106,480106,480110,228113,975
65010Rental City Equipment5,1587,5555,28013,645
65011Equipment Replacement Charges02,5489,6810
65012Accident Repair & Replacement Charge00546635
65100Insurance Charges3,5203,5203,5203,465
65205Internal Departments Personnel Charges410,722398,509407,565402,165
65400Indirect Costs91,473168,854139,508165,900
SUBTOTAL CROSS CHARGES617,353687,465676,329699,785
66400Machinery & Equipment032,19140,0000
SUBTOTAL CAPITAL032,19140,0000
67200Principal-Capital Lease000450
SUBTOTAL DEBT SERVICE000450
68000-011Transfer to Fund 01176,724000
68000-404Transfer to Fund 404073,38473,29373,510
SUBTOTAL TRANSFERS76,72473,38473,29373,510
TOTAL3,014,0413,209,7495,424,9605,051,030
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
00190Administrative Services Manager (MM)1.000.001.000.00
05000Community Liaison1.000.001.000.00
02170Executive Dir. Public Works (EM)1.000.001.000.00
07390Executive Secretary1.000.001.000.00
02190GIS Administrator1.000.001.000.00
02192GIS Systems Analyst/Programmer2.000.002.00
07090Lead Accounting Assistant1.000.001.000.00
01200Management Aide (UC)2.000.002.000.00
00020Micro Systems Technician1.000.001.000.00
06140Projects Manager1.000.001.000.00
04340Public Works Projects Specialist0.001.000.00
07430Records Specialist1.000.001.000.00
07280Senior Accounting Assistant4.000.004.000.00
00150Senior Management Analyst (UC)1.000.000.00
01720Management Analyst0.001.00
01060Systems Technician1.000.001.000.00
09900Right-Of-Way Technician, P/T0.001.000.001.00
Total19.001.0020.001.00
3-54
INTERNAL SERVICE FUNDS
PUBLIC WORKS ENGINEERING SERVICESPROGRAM
10117605
Development Engineering
Statement of Purpose
Provide quality service to the City's residents and development community by ensuring that all public and
private development projects comply with applicable City standards.
Development Services coordinates the review of all development projects submitted to the Public Works Agency
for impacts to the City's infrastructure system, and is responsible for the collection of Public Works-related fees
associated with development projects.
Accomplishments in FY 2015-2016
*
Review and process improvement plans, maps, and permits for development projects such as C&C North Harbor,
Fifth & Harbor Apartments, City Ventures Harbor Residential, The 301 Project, and Harbor Court
by C&C Development.
*
Provide accurate, timely, and responsive analysis through Site Plan Review of new development projects, which
includes setting conditions, right-of-way requirements, traffic analysis, and fee determination. Projects included
Dyer 18 Residential Development, Olson Company Development, The Line, and Amcal First Street Apartments.
*Provide accurate and timely review of utility permit applications.
Action Plan for FY 2016-2017
*
Review and process improvement plans, maps, and permits for development projects such as The Madison
Mixed-Use, Dyer 18 Residential Development, The Line at Santa Ana and Olson Company Development.
*
Provide accurate, timely, and responsive review of development projects, which includes conditions,
right-of-way requirements, traffic analysis, and fee determination.
*Provide accurate and timely review of utility permit applications.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Levels
# of final subdivisions and right-of-way plan checks63677770
# of street work and miscellaneous permits issued7821048608600
# of building permit applications processed672715640600
# of site plan reviews/variances/CUPs processed909310490
# of utility plan checks717735450450
# of grading and improvements plan checks3081082830800
# of wide load permits310343156150
Efficiency
Average # of work days to process tract and parcel12121212
map plan checks
Average # of work days to process site plans15151515
Effectiveness
% of maps checked within 10 work days85858585
% of site plans reviewed within 18 work days90909090
3-55
INTERNAL SERVICE FUND
ADMINISTATIVE SERVICESACCOUNTING UNIT
10117605
Pub Wks-Development Engineering
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular540,482625,061794,400864,465
61020Salaries Part-Time93,45973,75887,03095,445
61040Salaries Overtime05892,0155,000
61100Retirement-Employer Contribution73,359109,207195,378240,040
61110Part-Time Retirement1,0571,19800
61120Medicare Insurance9,10310,01213,81115,030
61130Health Insurance86,907101,591133,108134,165
61170Retiree Health Benefits26,27310,74713,0770
61180Worker Compensation Insurance6,7288,23628,19313,040
SUBTOTAL PERSONNEL837,368940,3981,267,0111,367,185
62010Communications4,1714,5267,5657,565
62120Training, Transportation, Meeting6697113,0253,025
62140Membership, Subscription & Dues1,0441,1121,0101,010
62300Contract Services-Professional53,81971,34681,48210,615
62501Operating Lease Expense65000
62700Auto Expense010000
SUBTOTAL CONTRACTUAL59,76977,79593,08222,215
63001Miscellaneous Operating Expenses9,8249,95414,29629,235
63300Gas & Diesel15315056055
SUBTOTAL COMMODITIES9,97810,10414,85629,290
65010Rental City Equipment2,3252,3762,3762,445
65011Equipment Replacement Charges001,7690
65012Accident Repair & Replacement Charge0018290
65100Insurance Charges13,55013,55013,55014,005
65400Indirect Costs44,50387,35869,88790,510
SUBTOTAL CROSS CHARGES60,378103,28487,764107,050
67200Principal-Capital Lease000450
SUBTOTAL DEBT SERVICE000450
68000-011Transfer to Fund 01124,133000
68000-404Transfer to Fund 404023,08323,30323,375
SUBTOTAL TRANSFERS24,13323,08323,30323,375
TOTAL991,6261,154,6631,486,0151,549,565
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
02100Assistant Engineer II3.950.003.950.00
00320City Engineer (MM)0.200.000.200.00
02030Engineering Aide1.000.001.000.00
02129Principal Civil Engineer (MM)0.400.000.400.00
02131Senior Civil Engineer0.250.000.250.00
02111Senior Engineer1.000.001.000.00
07330Senior Office Assistant0.001.000.001.00
09130Engineering Intern, P/T0.003.000.003.00
Total6.804.006.804.00
3-56
4§¨² 0 ¦¤ )³¤³¨® ««¸ ,¤¥³ "« ª
COMMUNITY DEVELOPMENT AGENCY
DEPARTMENT RESOURCE SUMMARY
COMMUNITY DEVELOPMENT AGENCY
ACTUALACTUALADOPTEDPROPOSED
REVENUES
FY 13-14FY 14-15FY 15-16FY 16-17
50001-Prior Year Carry Forward
Fund 25 CDA Special Revenue00500,000263,500
Fund 123 Workforce Investment Act423,815442,115397,740242,022
Fund 132 Department of Labor147,830151,515226,54091,175
Fund 133 Housing Authority-Issuer Fee000207,300
Fund 136 Housing Authority-HAP0001,013,115
Fund 140 Housing Authority-Administration370,20058,635480,830586,905
Fund 142 Neighborhood Stabilization Program0670,000200,0000
Fund 405 HOPWA002,7002,700
Fund 417 Inclusionary Housing001,947,0000
Fund 652 2003 Tax Allocation Bond Series A002,477,1550
Fund 607 Successor Housing Agency000303,630
Fund 670 Successor Agency00592,6400
Fund 671 RDA Obligation Retirement Fund0001,989,216
SUBTOTAL941,8451,322,2656,824,6054,699,563
50011-Property Tax
Property Tax per AB 1X 264,339,62710,900,45918,636,56014,082,553
SUBTOTAL4,339,62710,900,45918,636,56014,082,553
5200x-Federal Grants
Fund 123 Workforce Investment Act3,757,6603,382,3613,099,3902,927,792
Fund 124 Orange County Grants600,450801,408800,000800,000
Fund 130 HOME3,979,92201,073,3751,139,061
Fund 132 Department of Labor664,4211,222,26900
Fund 135 CDBG/ESG *5,522,1474,118,5815,929,9955,775,465
Fund 136 Housing Authority-HAP25,894,46925,557,64127,946,08025,742,655
Fund 137 Housing Authority-NED1,822,0021,892,3992,110,2502,160,000
Fund 140 Housing Authority-Administration2,310,1212,630,5752,586,8452,962,860
Fund 142 Neighborhood Stabilization Program2,037,212340,64000
Fund 405 HOPWA1,349,0572,352,84800
SUBTOTAL47,937,46142,298,72243,545,93541,507,833
5330x-Program Income
Fund 135 CDBG/ESG14,30634,43800
SUBTOTAL14,30634,43800
539xx-Misc Service Charge
Fund 417 Inclusionary Housing0007,850
SUBTOTAL0007,850
5690x-Principal and Interest Repayment
Fund 130 HOME228,167177,554170,000230,000
Fund 135 CDBG/ESG43,80633,12200
Fund 142 Neighborhood Stabilization Program336,689121,4990235,000
Fund 143 CalHome75,645000
Fund 145 Rental Rehabilitation Grant10,88528,11600
Fund 607 Successor Housing Agency610,957671,665450,000491,000
SUBTOTAL1,306,1491,031,956620,000956,000
570xx-Misc Income
Fund 25 CDA Special Revenue205,0000
Fund 136 Housing Authority-HAP017,61820,0000
Fund 145 Rental Rehabilitation Grant0(13)00
Fund 607 Successor Housing Agency03,01100
Fund 670 Successor Agency2000
SUBTOTAL420,61625,0000
4-1
DEPARTMENT RESOURCE SUMMARY
COMMUNITY DEVELOPMENT AGENCY
ACTUALACTUALADOPTEDPROPOSED
REVENUES
FY 13-14FY 14-15FY 15-16FY 16-17
578xx-Fees
Fund 130 HOME6050000
Fund 133 Housing Authority-Issuer Fee133,46362,64590,00050,000
Fund 135 CDBG/ESG250000
Fund 136 Housing Authority-HAP32,03937,60815,00025,000
Fund 140 Housing Authority-Administration13,37110,61010,00010,000
Fund 143 CalHome3,22025000
Fund 417 Inclusionary Housing900,00001,800,00010,917,165
Fund 607 Successor Housing Agency250004,218,690
SUBTOTAL1,082,653111,6131,915,00015,220,855
579xx-Income
Fund 25 CDA Special Revenue452,760338,16400
Fund 135 CDBG/ESG166,886000
Fund 142 Neighborhood Stabilization Program75025000
Fund 607 Successor Housing Agency01,00000
Fund 670 Successor Agency215,324215,324215,325230,075
Fund 671 RDA Obligation Retirement Fund727,369000
SUBTOTAL1,563,089554,738215,325230,075
5800x-Investments
Fund 25 CDA Special Revenue2,7924,9552,0002,000
Fund 130 HOME193300
Fund 133 Housing Authority-Issuer Fee12,38416,72511,00012,000
Fund 134 UDAG10814100
Fund 136 Housing Authority-HAP2,5752892,000500
Fund 137 Housing Authority-NED(43)000
Fund 140 Housing Authority-Administration4,7395,6083,0005,000
Fund 142 Neighborhood Stabilization Program1,8082,88400
Fund 143 CalHome1,5712,30200
Fund 145 Rental Rehabilitation Grant1,6262,35200
Fund 417 Inclusionary Housing8,12612,236010,000
Fund 607 Successor Housing Agency175,30571,63730,00057,000
Fund 652 2003 Tax Allocation Bond Series A12,30416,09800
Fund 653 South Main Commercial Corridor43,5341,76500
Fund 654 2011 Tax Allocation Bond Series A30,34939,43600
Fund 658 2003 Tax Allocation Bond Series B141300
Fund 670 Successor Agency7,4142,46500
Fund 671 RDA Obligation Retirement Fund19,58945,41500
SUBTOTAL324,196225,25448,00086,500
59000-xxx Interfund Transfers
Fund 417 Inclusionary Housing00555,0000
Fund 652 2003 Tax Allocation Bond Series A1,286,0101,282,0761,282,1701,278,981
Fund 654 2011 Tax Allocation Bond Series A4,237,0444,222,9844,226,8504,216,500
Fund 658 2003 Tax Allocation Bond Series B2,901,2252,901,2062,901,0002,898,225
Fund 607 Successor Housing Agency00665,000242,976
Fund 670 Successor Agency598,079497,930542,8151,996,240
Fund 671 RDA Obligation Retirement Fund15,023,6515,414,44000
SUBTOTAL24,046,00914,318,63610,172,83510,632,922
TOTAL81,555,33970,818,69782,003,26087,424,151
LESS INTERFUND TRANFERS(24,046,009)(14,318,636)(9,617,835)(10,632,922)
TOTAL ALL SOURCES57,509,33056,500,06172,385,42576,791,229
* Amount includes funds provided to other
departments for various projects and programs.
4-2
COMMUNITY DEVELOPMENT AGENCY
DEPARTMENT RESOURCE SUMMARY
COMMUNITY DEVELOPMENT AGENCY
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
Federal/State Grants
123187xxWorkforce Investment Act3,757,6603,843,3223,497,1303,169,814
124187xxOrange County Grants598,754788,675800,000800,000
13018780HOME4,208,150178,9871,243,3751,369,061
13218744Department of Labor H1B Grant609,5061,222,269226,54091,175
13318780Housing Authority - Issuer Fee22,25611,165101,000269,300
13518780Community Development Block Grant696,646723,3571,086,8751,057,252
13518781CDBG-Neighborhood Improvement212,451179,98000
13518782CDBG-Housing Development and Rehab.192,545393,7691,320,0001,000,000
13518783CDBG Projects*4,172,4862,452,8993,027,5003,229,011
13518785Emergency Solutions Grant473,266436,135495,620489,202
13618760Housing Authority - HAP25,853,09926,088,12927,983,08026,781,270
13718760Housing Authority - NED1,822,0021,892,3992,110,2502,160,000
14018760Housing Authority - Administration2,456,1572,726,7403,080,6753,564,765
14218760Neighborhood Stabilization Program I12,3425,166070,000
14218761Neighborhood Stabilization Program II1,031,609297,326200,000125,000
14218762Neighborhood Stabilization Program III1,144,151166,959040,000
40518760HOPWA Tenant Based Assistance552,627566,36400
40518761HOPWA926,3121,715,3502,7002,700
SUBTOTAL48,742,01943,688,99145,174,74544,218,550
Special Revenue Programs
02518810IDB Monitoring4,9194125,0000
02518820Enterprize Zone300,852515,718502,000265,500
41718810Enterprize Zone (for FY 12-13 only)0(106,350)00
41718820Inclusionary Housing004,302,00010,935,015
SUBTOTAL305,771409,7804,809,00011,200,515
Successor Agency
652180202003 Tax Allocation Bond Series A691,569670,1971,282,1701,278,981
652188302003 Tax Allocation Bond Series A Projects605351,1002,477,1550
65318830South Main Commercial Corridor5,700,9585,441,40300
654180202011 Tax Allocation Bond Series A4,260,8314,261,0664,226,8504,216,500
658180202003 Tax Allocation Bond Series B779,711670,8312,901,0002,898,225
67018830Merged Project Area Projects0215,83500
67018843Successor Agency Administration13,001,660311,420758,140250,000
67018850Merged Obligations208,124347,292592,6401,976,315
67118021Redev. Obligations Retirement Fund12,371,79511,984,76018,636,56016,071,769
SUBTOTAL37,015,25324,253,90430,874,51526,691,790
Successor Housing Agency
60718810Successor Housing Agency219,945266,915480,000177,735
60718830Successor Housing Agency Capital Projects9,016,002683,365665,0005,135,561
SUBTOTAL9,235,947950,2801,145,0005,313,296
TOTAL95,298,99069,302,95582,003,26087,424,151
(24,046,009)(14,318,636)(9,617,835)(10,632,922)
TOTAL ALL SOURCES71,252,98154,984,31972,385,42576,791,229
* Amount includes funds provided to other
departments for various projects and programs.
Includes amounts transferred to Fund 27 for
2003 COP Lease Payment Obligation.
4-3
COMMUNITY DEVELOPMENT AGENCY
DEPARTMENT RESOURCE SUMMARY
COMMUNITY DEVELOPMENT AGENCY
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
Successor Agency Division
2870Executive Director of Community Development0.200.15
0150Senior Management Analyst0.450.51
7280Senior Accounting Assistant0.500.32
7321Community Dev. Commission Secretary0.200.17
SUBTOTAL1.351.15
Economic Development Division
2870Executive Director of Community Development0.050.00
0350Economic Development Specialist III2.002.00
8374Workforce Specialist IV2.002.00
8373Workforce Specialist III1.000.00
8372Workforce Specialist II12.0010.00
0150Senior Management Analyst0.170.14
7280Senior Accounting Assistant0.180.23
7321Community Dev. Commission Secretary0.050.02
7330Senior Office Assistant2.002.00
0060Receptionist *1.000.00
SUBTOTAL20.4516.39
Housing Division
2870Executive Director of Community Development0.300.40
2460Housing Division Manager1.001.00
2720Housing Authority Operations Supervisor1.001.00
7584Senior Community Development Analyst0.001.000.001.00
0150Senior Management Analyst0.230.20
1840Housing Programs Analyst1.001.00
1885Housing Authority Analyst1.001.00
7585Community Development Analyst1.001.00
4335Neighborhood Improvement Projects Specialist0.001.00
1860Senior Housing Specialist2.002.00
1900Housing Specialist II6.006.00
2700Senior Residential Construction Specialist1.001.00
2710Residential Construction Specialist1.001.00
7000Loan Specialist1.001.00
7280Senior Accounting Assistant0.220.45
7321Community Dev. Commission Secretary0.300.36
7330Senior Office Assistant2.953.00
1640Senior Receptionist1.001.00
8372Workforce Specialist II0.001.00
SUBTOTAL21.001.0023.411.00
Parking Fund (027)
2653Downtown Development Liaison1.001.00
SUBTOTAL1.001.00
Downtown Maintenance Fund (407)
0350Economic Development Specialist III0.240.00
2653Downtown Development Liaison0.000.00
4335Neighborhood Improvement Projects Specialist0.500.00
7280Senior Accounting Assistant0.100.00
7321Community Dev. Commission Secretary0.000.00
7330Senior Office Assistant0.050.00
SUBTOTAL0.890.00
4-4
COMMUNITY DEVELOPMENT AGENCY
DEPARTMENT RESOURCE SUMMARY
COMMUNITY DEVELOPMENT AGENCY
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
General Fund (011)
2870Executive Director of Community Development0.450.45
0350Economic Development Specialist III0.761.00
7610Community Development Dist. Mgr. *2.000.00
0150Senior Management Analyst0.150.15
4335Neighborhood Improvement Projects Specialist0.500.00
7321Community Dev. Commission Secretary0.450.45
7330Senior Office Assistant *1.000.00
SUBTOTAL5.312.05
TOTAL ALL FUNDING SOURCES50.001.0044.001.00
* Various positions transferred to the Planning &
Building Agency during FY 15/16.
4-5
COMMUNITY DEVELOPMENT AGENCY
DIVISION RESOURCE SUMMARY
SUCCESSOR AGENCY & CAPITAL PROJECTS
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
Successor Agency
67018843Successor Agency Administration13,001,660311,420758,140250,000
652180202003 Tax Allocation Bond Series A691,569670,1971,282,1701,278,981
652188302003 Tax Allocation Bond Series A Projects605351,1002,477,1550
65318830South Main Commercial Corridor5,700,9585,441,40300
654180202011 Tax Allocation Bond Series A4,260,8314,261,0664,226,8504,216,500
658180202003 Tax Allocation Bond Series B779,711670,8312,901,0002,898,225
67018830Merged Project Area Projects0215,83500
67018850Merged Obligations208,124347,292592,6401,976,315
67118021Redev. Obligations Retirement Fund12,371,79511,984,76018,636,56016,071,769
SUBTOTAL37,015,25224,253,90330,874,51526,691,790
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel261,267315,700768,475159,955
62000Contractual1,413,5951,007,1991,432,5701,174,912
63000Commodities6,34112,0207,4805,968
65000Fixed Charges32,45750,58437,75521,737
66000Capital350593,9192,477,1550
67000Debt Service6,224,9185,943,89410,875,02010,477,606
68000Interfund Transfers24,046,00914,318,63710,195,03510,632,922
69000Miscellaneous5,030,3152,011,9505,081,0254,218,690
37,015,25224,253,90330,874,51526,691,790
SUBTOTAL
LESS INTERFUND TRANSFERS(24,046,009)(14,318,637)(10,195,035)(10,632,922)
TOTAL12,969,2439,935,26620,679,48016,058,868
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
2870Executive Director of Community Development0.200.15
0150Senior Management Analyst0.450.51
7280Senior Accounting Assistant0.500.32
7321Community Dev. Commission Secretary0.200.17
TOTAL1.350.001.150.00
4-6
COMMUNITY DEVELOPMENT AGENCY
SUCCESSOR AGENCYPROGRAM
Various
Statement of Purpose
To wind down the affairs of the former Redevelopment Agency pursuant to AB 1X 26, AB 1484, and all subsequent
dissolution laws.
SERVICE PROGRAM
These activities provide for the expenditure of funds to repay debt, and to make payments for enforceable obligations.
as approved by the Oversight Board and the Department of Finance via the Recognized Obligation Payment Schedule
(ROPS).
4-7
COMMUNITY DEVELOPMENT AGENCY
SUCCESSOR AGENCYACCOUNTING UNIT
Administration
67018843
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular142,322143,708289,140108,330
61020Salaries Part-Time5,6209200
61040Salaries Overtime10,65513,24120,0000
61090Accrual Compensated Absences1,40633,16000
61100Retirement-Employer Contribution0053,01525,385
61120Medicare Insurance1,8592,1054,0201,570
61130Health Insurance0039,41023,265
61170Retiree Health Benefits7,0022,6459200
61180Worker Compensation Insurance1,9343,0925,1551,405
SUBTOTAL PERSONNEL170,799198,042411,660159,955
62000Utilities214000
62010Communications1,8673,26812,00012,000
62120Training, Transportation, Meeting30203,0000
62140Membership, Subscription & Dues159000
62200Advertising069900
62300Contract Services-Professional20,62530,123251,99520,090
62302Contracted Vendor Personnel Services15,45024,66640,00030,000
62600Parking Validation1851250250
62700Auto Expense050000
SUBTOTAL CONTRACTUAL38,63559,307307,24562,340
63001Miscellaneous Operating Expenses5,57712,0206,4805,968
SUBTOTAL COMMODITIES5,57712,0206,4805,968
65000Building Rental7,0455,6955,0555,839
65040Computer Service Charge6560410482
65050IS Strategic Plan2,7852,8001,8502,168
65100Insurance Charges4,6153,3902,9655,558
65400Indirect Costs16,41130,10622,4757,690
SUBTOTAL FIXED CHARGES30,92142,05132,75521,737
68000-671Transfer to Fund 67112,755,728000
SUBTOTAL INTERFUND TRANSFERS12,755,728000
TOTAL EXPENDITURES13,001,660311,420758,140250,000
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2870Exec. Director of Community Development0.200.15
0150Senior Management Analyst0.450.51
7280Senior Accounting Assistant0.500.32
7321Community Dev. Commission Secretary0.200.17
TOTAL1.350.001.150.00
4-8
COMMUNITY DEVELOPMENT AGENCY
SUCCESSOR AGENCYACCOUNTING UNIT
South Main 2003 Series A Bonds (Debt Service)
65218020
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62300Contract Services-Professional4,3754,5316,0002,225
62401Trustee Fees2,3002,3053,0002,500
SUBTOTAL CONTRACTUAL6,6756,8379,0004,725
67300Bond Principal00625,000650,000
67310Bond Interest684,893663,360648,170624,256
SUBTOTAL DEBT SERVICE684,893663,3601,273,1701,274,256
TOTAL EXPENDITURES691,569670,1971,282,1701,278,981
SUCCESSOR AGENCYACCOUNTING UNIT
Merged 2011 Series A Bonds (Debt Service)
65418020
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62300Contract Services-Professional11,25011,33214,0004,050
62401Trustee Fees2,3472,5003,0002,600
SUBTOTAL CONTRACTUAL13,59713,83217,0006,650
67310Bond Interest4,209,8504,209,8504,209,8504,209,850
67400Amortization of Bond Discount37,38437,38400
SUBTOTAL DEBT SERVICE4,247,2344,247,2344,209,8504,209,850
TOTAL EXPENDITURES4,260,8314,261,0664,226,8504,216,500
SUCCESSOR AGENCYACCOUNTING UNIT
South Main 2003 Series B Bonds (Debt Service)
65818020
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62300Contract Services-Professional4,3754,5316,0002,225
62401Trustee Fees2,3002,3053,0002,500
SUBTOTAL CONTRACTUAL6,6756,8379,0004,725
67300Bond Principal002,310,0002,430,000
67310Bond Interest767,125658,083582,000463,500
67400Amortization of Bond Discount5,9115,91100
SUBTOTAL DEBT SERVICE773,036663,9942,892,0002,893,500
TOTAL EXPENDITURES779,711670,8312,901,0002,898,225
4-9
COMMUNITY DEVELOPMENT AGENCY
SUCCESSOR AGENCYACCOUNTING UNIT
Merged (Obligations)
67018850
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular02,569164,2150
61100Retirement-Employer Contribution001,0000
61120Medicare Insurance041500
61130Health Insurance029,2081,0000
61180Worker Compensation Insurance039500
SUBTOTAL PERSONNEL031,857166,3150
62000Utilities0002,000
62300Contract Services-Professional012,30438,200663,000
62302Contracted Vendor Personnel Services01,96500
62400Auditor Fee03,042010,000
62500Rent Payments208,124298,124388,125203,236
SUBTOTAL CONTRACTUAL208,124315,435426,325878,236
69166ERAF Payment0001,098,079
SUBTOTAL MISCELLANEOUS0001,098,079
TOTAL EXPENDITURES208,124347,292592,6401,976,315
4-10
COMMUNITY DEVELOPMENT AGENCY
SUCCESSOR AGENCYACCOUNTING UNIT
Redevelopment Obligation Retirement Fund
67118021
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular26,58256,81027,5000
61040Salaries Overtime68000
61100Retirement-Employer Contribution23,71428,93870,0000
61120Medicare Insurance143215000
61130Health Insurance34,245070,0000
61170Retiree Health Benefits5,4863520,0000
61180Worker Compensation Insurance230172,5000
SUBTOTAL PERSONNEL90,46785,822190,5000
62000Utilities7723592,0000
62300Contract Services-Professional945,003506,669602,0005,000
62302Contracted Vendor Personnel Services5,0732,60600
62400Auditor Fee8,6465,31860,00010,000
62500Rent Payments180,00090,0000203,236
SUBTOTAL CONTRACTUAL1,139,493604,953664,000218,236
63001Miscellaneous Operating Expenses76401,0000
SUBTOTAL COMMODITIES76401,0000
65400Indirect Costs1,5368,5335,0000
SUBTOTAL FIXED CHARGES1,5368,5335,0000
67002Interest-Santa Ana Venture519,755369,3052,500,0002,100,000
SUBTOTAL DEBT SERVICE519,755369,3052,500,0002,100,000
68000-027Transfer to Fund 02700577,2000
68000-607Transfer to Fund 60700665,000242,976
68000-652Transfer to Fund 6521,286,0101,282,0761,282,1701,278,981
68000-654Transfer to Fund 6544,237,0444,222,9844,226,8504,216,500
68000-658Transfer to Fund 6582,901,2252,901,2062,901,0002,898,225
68000-670Transfer to Fund 670372,299497,930542,8151,996,240
SUBTOTAL INTERFUND TRANSFERS8,796,5788,904,19710,195,03510,632,922
69140Payment to Districts005,081,0250
69142Payment to Other Agencies1,823,2002,011,95000
69166ERAF Payment0003,120,611
SUBTOTAL MISCELLANEOUS1,823,2002,011,9505,081,0253,120,611
TOTAL EXPENDITURES12,371,79511,984,76018,636,56016,071,769
4-11
COMMUNITY DEVELOPMENT AGENCY
SUCCESSOR AGENCYACCOUNTING UNIT
South Main 2003 Series A Tax Allocation Bonds - Capital Projects
65218830
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62300 Contract Services-Professional 255000
SUBTOTAL CONTRACTUAL255000
66220 Improvements Other Than Building 350351,1002,477,1550
SUBTOTAL CAPITAL350351,1002,477,1550
TOTAL EXPENDITURES605351,1002,477,1550
SUCCESSOR AGENCYACCOUNTING UNIT
South Main Commercial Corridor (Capital Projects)
65318830
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61170 Retiree Health Benefits 0(21)00
SUBTOTAL PERSONNEL0(21)00
62300 Contract Services-Professional 140000
SUBTOTAL CONTRACTUAL140000
66220 Improvements Other Than Buildings 026,98400
SUBTOTAL CAPITAL026,98400
68000-670 Transfer to Fund 670 225,780000
68000-671 Transfer to Fund 671 2,267,9235,414,44000
SUBTOTAL INTERFUND TRANSFERS2,493,7035,414,44000
69140 Payments to Districts 3,207,115000
SUBTOTAL MISCELLANEOUS3,207,115000
TOTAL EXPENDITURES5,700,9585,441,40300
SUCCESSOR AGENCYACCOUNTING UNIT
Merged Project Area - Capital Projects
67018830
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
66220 Improvements Other Than Building 0215,83500
SUBTOTAL CAPITAL0215,83500
TOTAL EXPENDITURES0215,83500
4-12
COMMUNITY DEVELOPMENT AGENCY
DIVISION RESOURCE SUMMARY
ECONOMIC DEVELOPMENT
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
Special Revenue Programs
02518810IDB Monitoring4,9194125,0000
02518820Enterprise Zone300,852515,718502,000265,500
41718810Enterprise Zone (for FY 12-13 only)0(106,350)00
SUBTOTAL305,771409,780507,000265,500
Federal Programs/Grants
123187xxWorkforce Innovation Opportunity Act3,757,6603,843,3223,497,1303,169,814
124187xxOrange County Grants598,754788,675800,000800,000
132187xxDepartment of Labor609,5061,222,269226,54091,175
SUBTOTAL4,965,9195,854,2664,523,6704,060,989
5,271,6916,264,0465,030,6704,326,489
TOTAL
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel2,791,6003,249,3102,839,4302,223,060
62000Contractual367,003340,502795,315509,460
63000Commodities67,01146,81274,62583,782
65000Fixed Charges239,837257,618253,595243,089
69000Miscellaneous1,806,2402,369,8041,067,7051,267,098
5,271,6916,264,0465,030,6704,326,489
TOTAL
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
2870Executive Director of Community Development0.050.00
0350Economic Development Specialist III2.002.00
8374Workforce Specialist IV2.002.00
8373Workforce Specialist III1.000.00
8372Workforce Specialist II12.0010.00
0150Senior Management Analyst0.170.14
7280Senior Accounting Assistant0.180.23
7321Community Dev. Commission Secretary0.050.02
7330Senior Office Assistant2.002.00
0060Receptionist1.000.00
TOTAL20.450.0016.390.00
4-13
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTPROGRAM
Various
Statement of Purpose
To provide high-quality programs and services to the business and development communities which will serve
to encourage economic growth, employment growth, and real estate investment within Santa Ana.
To accomplish these goals, the Division has several sections, each performing one facet of this program. The mission
statements for these sections are:
SERVICE PROGRAM
BUSINESS OUTREACH AND RETENTION
To retain and attract businesses, jobs, and investment to Santa Ana by providing timely information and assistance to
businesses, through services and programs that foster business development.
See additional Economic Development section of General Fund.
IDB MONITORING
Authority, for compliance and reporting requirements throughout the life of the loan.
MARKETING
To promote the positive aspects of the City to create a business friendly environment for the attraction and retention
of businesses.
WORKFORCE DEVELOPMENT
To provide employment and training programs for adults and youths resulting in the placement of these individuals in
unsubsidized employment through effective utilization of available financial resources.
4-14
COMMUNITY DEVELOPMENT AGENCY
SPECIAL REVENUEACCOUNTING UNIT
IDB Monitoring
02518810
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular2,7551166550
61100Retirement-Employer Contribution404192600
61120Medicare Insurance472200
61130Health Insurance429192050
61170Retiree Health Benefits00250
61180Worker Compensation Insurance601150
SUBTOTAL PERSONNEL3,6951561,1800
62300Contract Services-Professional003,2400
SUBTOTAL CONTRACTUAL003,2400
63001Miscellaneous Operating Expenses125100
SUBTOTAL COMMODITIES125100
65000Building Rental46002550
65040Computer Service Charge55200
65050IS Strategic Plan18085950
65100Insurance Charges3001401500
65400Indirect Costs26721500
SUBTOTAL FIXED CHARGES1,2122515700
TOTAL EXPENDITURES4,9194125,0000
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.010.00
0350Economic Development Specialist III
TOTAL0.010.000.000.00
4-15
COMMUNITY DEVELOPMENT AGENCY
SPECIAL REVENUEACCOUNTING UNIT
Enterprise Zone Vouchers Program
02518820
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular179,355209,29700
61020Salaries Part-Time10,89818,48100
61040Salaries Overtime052300
61100Retirement-Employer Contribution22,27032,07600
61110Part-Time Retirement38181700
61120Medicare Insurance2,7144,24800
61130Health Insurance27,63140,53900
61170Retiree Health Benefits3,2012,25800
61180Worker Compensation Insurance1,9043,66200
SUBTOTAL PERSONNEL248,354311,90200
62010Communications4,3502,04700
62120Training, Transportation, Meeting01,52116,20024,300
62140Membership, Subscription & Dues7505,78031,04035,600
62200Advertising6,2927,000035,000
62201Business Promotion03,140107,0000
62300Contract Services-Professional3,60010,537337,76087,000
62302Contracted Vendor Personnel Services6850035,000
62600Parking Validation0001,000
SUBTOTAL CONTRACTUAL15,67730,025492,000217,900
63001Miscellaneous Operating Expenses3,9064,26210,00030,688
SUBTOTAL COMMODITIES3,9064,26210,00030,688
65000Building Rental7,0403,95507,030
65040Computer Service Charge75400580
65050IS Strategic Plan2,7751,42502,611
65100Insurance Charges4,5902,35506,691
65400Indirect Costs18,43543,72200
SUBTOTAL FIXED CHARGES32,91551,497016,912
69138Payment-Training Portion0118,03200
SUBTOTAL MISCELLANEOUS0118,03200
TOTAL EXPENDITURES300,852515,718502,000265,500
Note: The accounting unit for this program was
changed to 02518820 in FY 12-13.
4-16
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Enterprise Zone Vouchers Program
41718810
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular0(57,295)00
61020Salaries Part-Time0(7,971)00
61100Retirement-Employer Contribution0(6,686)00
61110Part-Time Retirement0(423)00
61120Medicare Insurance0(1,894)00
61130Health Insurance0(16,326)00
61180Worker Compensation Insurance0(1,526)00
SUBTOTAL PERSONNEL0(92,121)00
65400Indirect Costs0(14,229)00
SUBTOTAL FIXED CHARGES0(14,229)00
TOTAL EXPENDITURES0(106,350)00
Note: The accounting unit for this program was
changed to 02518820 in FY 12-13.
4-17
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTPROGRAM
Workforce Development Board (WDB)Various
Statement of Purpose
To ensure that the Workforce Innovation Opportunity Act (WIOA) programs and activities and the Santa Ana Workforce
Development Board perform in accordance with the governing legislation (Workforce Innovation Opportunity Act),
federal and state mandates, as well as operate efficiently and in a cost effective manner.
Staff to the WDB board and function as liaison between mandated partners, program operators, reporting agencies, as
well as oversee contracts, monitoring and data reporting.
Accomplishments in FY 14-15 & FY 15-16
Ϋ Met or exceeded State imposed program performance outcomes.
Ϋ Completed conversion from State JTA system to full implementation of CalJobs for reporting of client activities
and financial reporting.
Ϋ Completed transition of WIA to the new WIOA program.
Ϋ Began implementation of all new guidelines and regulations as required by WIOA.
Ϋ Modified the WIB Board under WIOA guidelines and prepare to submit to the State for recertification.
Action Plan for FY 16-17
Ϋ Adjust operations to be in compliance with new WIOA legislation.
Ϋ Begin implementation of all new guidelines and regulations as required by WIOA.
Ϋ Collaborate with OC and Anaheim WDB on a Regional Workforce Plan.
Ϋ Finalize MOU's with mandated partners.
Ϋ Host a workforce summit with business and education institutions.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
% of funds obligated by end of fiscal year100%100%80%80%
% of funds spent from previous year100%100%80%80%
Efficiency
# of performance measures met6666
4-18
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Workforce Development Board (WDB)-Administration
12318748
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular103,36886,53285,35591,350
61020Salaries Part-Time4,541000
61040Salaries Overtime89760100
61100Retirement-Employer Contribution12,38913,37516,70021,025
61120Medicare Insurance1,4781,1871,2401,325
61130Health Insurance15,70215,82618,08517,520
61170Retiree Health Benefits1,7682,4391,4150
61180Worker Compensation Insurance1,178826975875
SUBTOTAL PERSONNEL140,512120,261123,770132,195
62010Communications1,2991,1601,3002,000
62011Telephone Moves/Changes0001,500
62012Cellular Phone Charges150000
62120Training, Transportation, Meeting3,2095,9493,5004,250
62140Membership, Subscription & Dues2,8581,9842,3402,360
62300Contract Services-Professional1051441054,650
62302Contracted Vendor Personnel Services2216735001,000
62400Auditor Fee1,6791,55210,0008,000
62402User Fee9,0076,6799,0105,000
SUBTOTAL CONTRACTUAL18,52718,14026,75528,760
63001Miscellaneous Operating Expenses2,4431,1372,4651,434
63300Gas & Diesel82829090
65010Rental City Equipment775792825816
65012Accident Repair & Replacement00031
65040Computer Service Charge7040365246
65050IS Strategic Plan2,7001,6351,6301,105
65100Insurance Charges4,4702,7102,6052,833
65400Indirect Costs6,5455,3186,2056,495
SUBTOTAL FIXED CHARGES14,56010,49511,63011,526
TOTAL EXPENDITURES176,125150,116164,710174,005
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
2870Exec. Director of Community Development0.030.00
0350Economic Development Specialist III
0.400.45
8374Workforce Specialist IV
0.000.20
7330Senior Office Assistant
0.450.20
TOTAL0.880.000.850.00
4-19
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Workforce Development Board (WDB)-Youth Council
12318750
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular98,137114,658123,00580,570
61020Salaries Part-Time5,76252000
61040Salaries Overtime1,9041,46600
61100Retirement-Employer Contribution16,80226,24424,00018,545
61110Part-Time Retirement1,7703,09900
61120Medicare Insurance2,6483,1971,7851,170
61130Health Insurance25,90930,57628,89517,125
61170Retiree Health Benefits4,1531,4402,1550
61180Worker Compensation Insurance1,6722,1521,280770
SUBTOTAL PERSONNEL158,758183,352181,120118,180
62010Communications6506087001,200
62120Training, Transportation, Meeting722676750600
62200Advertising1,3296581,5000
62300Contract Services-Professional157127105200
62302Contracted Vendor Personnel Services29,13413,54520,00020,000
62402User Fee9,8088,7659,8108,000
SUBTOTAL CONTRACTUAL41,80024,37832,86530,000
63001Miscellaneous Operating Expenses4,5801,5692,1702,102
63300Gas & Diesel82829090
SUBTOTAL COMMODITIES4,6621,6512,2602,192
65010Rental City Equipment780792825816
65012Accident Repair & Replacement00030
65040Computer Service Charge6560575374
65050IS Strategic Plan2,4952,3652,5951,684
65100Insurance Charges4,1253,9104,1504,317
65400Indirect Costs6,4207,1628,9405,720
SUBTOTAL FIXED CHARGES13,88514,28917,08512,941
69135Payment to Subagent677,154889,389388,805500,000
69138Payment-Training Portion73810,50000
69135Client Assessment45022500
SUBTOTAL MISCELLANEOUS678,341900,114388,805500,000
TOTAL EXPENDITURES897,4461,123,784622,135663,313
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.300.25
0350Economic Development Specialist III
0.000.40
8374Workforce Specialist IV
0.800.00
8373Workforce Specialist III
0.300.20
7330Senior Office Assistant
TOTAL1.400.000.850.00
4-20
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Workforce Development Board (WDB)-Programs
12318757
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular50,13160,24270,04587,430
61100Retirement-Employer Contribution6,41910,07213,67020,125
61120Medicare Insurance7268901,0151,270
61130Health Insurance11,20413,71915,27518,270
61170Retiree Health Benefits8109971,2250
61180Worker Compensation Insurance496599730835
SUBTOTAL PERSONNEL69,78686,520101,960127,930
62010Communications9211,0529301,500
62120Training, Transportation, Meeting1531801501,250
62140Membership, Subscription & Dues245702600
62300Contract Services-Professional1051442,105500
62302Contracted Vendor Personnel Services5621855001,000
62402User Fee4,7542,7894,7558,000
SUBTOTAL CONTRACTUAL6,7404,4208,70012,250
63001Miscellaneous Operating Expenses2,2461,1142,3901,327
63300Gas & Diesel82829090
SUBTOTAL COMMODITIES2,3281,1962,4801,417
65010Rental City Equipment775792820815
65012Accident Repair & Replacement00030
65040Computer Service Charge3030290328
65050IS Strategic Plan1,0601,1801,2951,474
65100Insurance Charges1,7551,9552,0753,777
65400Indirect Costs3,0383,6995,0906,210
SUBTOTAL FIXED CHARGES6,6587,6569,57012,634
TOTAL EXPENDITURES85,51299,792122,710154,231
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.290.30
0350Economic Development Specialist III
0.000.40
8374Workforce Specialist IV
0.200.00
8373Workforce Specialist III
0.250.20
7330Senior Office Assistant
TOTAL0.740.000.900.00
4-21
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTPROGRAM
Santa Ana W.O.R.K. Center One-Stop ProgramVarious
Statement of Purpose
To offer job search assistance, job placement and basic skills education and employment training to all eligible
adults and youth and to assist the local business community with the training and hiring of employees.
The One-Stop Center is a multi-agency, multi-service shop designed to meet the employment assistance and training
needs of the community. The One-Stop provides job search internet access, job search workshops, computer usage,
employment listings, career advisement, resume preparation and training/education courses. The One-Stop
Employment Resource Center is open to all residents.
Accomplishments in FY 14-15 & FY 15-16
Ϋ Initiated transition into the new WIOA program from WIA.
Ϋ Launched Transitional Jobs Veterans Training Program to provide employment subsidies for veterans.
Ϋ Enhanced Participant Service Model by adjusting workshop curriculum.
Ϋ Received $1.6 million to Operate Welfare-to -Work programs from the County of Orange.
Ϋ Placed 100 students in internships and jobs through the Department of Labor funded Bridges to Engineering Program.
Ϋ Met performance for final year of the Workforce Investment Act.
Ϋ Provided a combination of tutoring, mentoring, workforce preparation, and work experience to 227 youth participants.
Ϋ Hosted/participated in a Youth Job Fair that was attended by 50 employers and over 310 job seekers.
Action Plan for FY 16-17
Ϋ Relocate One Stop Center to a more suitable location.
Ϋ Launch in-house Soft Skills Training.
Ϋ Expand Transitional Jobs Program.
Ϋ Continue to transition into WIOA Program including modifications to operations and internal policies and procedures.
Ϋ Host Youth job fair.
Ϋ Launch Job Club.
Ϋ Respond to and be awarded two additional grants.
Ϋ
Acquire VOSScan System to Transition Into a paperless system.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of customers enrolled1,1377971,000800
# of individuals served by all partners15,24912,22417,00013,000
# of Rapid Response businesses served21121010
# of Rapid Response laid-off workers served854233300500
Effectiveness
% of clients placed in jobs76%72%75%75%
Efficiency
# of individual training accounts issued77938080
4-22
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Santa Ana W.O.R.K. Center One-Stop Program
12318751
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular776,637735,836755,740182,385
61020Salaries Part-Time59,21051,88829,3150
61040Salaries Overtime566000
61100Retirement-Employer Contribution103,059130,593155,00041,980
61110Part-Time Retirement1,03058600
61120Medicare Insurance11,97411,25511,3852,645
61130Health Insurance148,999148,790158,59533,405
61170Retiree Health Benefits12,51513,17413,2250
61180Worker Compensation Insurance8,1377,7728,1651,745
SUBTOTAL PERSONNEL1,122,1271,099,8931,131,425262,160
62010Communications25,98524,02527,00027,000
62120Training, Transportation, Meeting6922,3602,0005,000
62140Membership, Subscription & Dues3,3652,6432,2502,250
62200Advertising1,9111,3501,5000
62300Contract Services-Professional73,19885,65434,72021,220
62302Contracted Vendor Personnel Services1,9881,1982,5004,500
62402User Fee105,56271,729105,56570,000
SUBTOTAL CONTRACTUAL212,701188,960175,535129,970
63001Miscellaneous Operating Expenses42,17530,42647,04037,913
63300Gas & Diesel318365540540
SUBTOTAL COMMODITIES42,49330,79147,58038,453
65010Rental City Equipment2,3282,3762,8652,447
65012Accident Repair & Replacement00091
65040Computer Service Charge4005404,675936
65050IS Strategic Plan15,19020,61521,0204,211
65100Insurance Charges25,05534,08533,63010,792
65400Indirect Costs50,68748,36857,07512,950
SUBTOTAL FIXED CHARGES93,660105,984119,26531,427
69143Transportation Pass for Participants10,171(11,990)20,00020,000
SUBTOTAL MISCELLANEOUS10,171(11,990)20,00020,000
TOTAL EXPENDITURES1,481,1521,413,6381,493,805482,010
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.220.60
0350Economic Development Specialist III
1.000.00
8374Workforce Specialist IV
7.000.40
8372Workforce Specialist II
0.651.15
7330Senior Office Assistant
1.000.00
0060Receptionist
TOTAL9.870.002.150.00
4-23
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Santa Ana W.O.R.K. Center One-Stop Program-Administration
12318752
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular124,822100,37496,915114,925
61020Salaries Part-Time13,36135000
61040Salaries Overtime57000
61100Retirement-Employer Contribution15,72716,73519,06526,545
61120Medicare Insurance1,9771,4641,4051,665
61130Health Insurance28,70118,12417,95522,935
61170Retiree Health Benefits2,3291,1481,4300
61180Worker Compensation Insurance1,4021,0101,0951,100
SUBTOTAL PERSONNEL188,376139,205137,865167,170
62010Communications1,6847031,0001,000
62011Telephone Moves/Charges0003,000
62120Training, Transportation, Meeting971,3092000
62302Contracted Vendor Personnel Services017600
62402User Fee01,73304,000
SUBTOTAL CONTRACTUAL1,7813,9211,2008,000
63001Miscellaneous Operating Expenses1,1881,0341,3401,147
63300Gas & Diesel36000
SUBTOTAL COMMODITIES1,2241,0341,3401,147
65010Rental City Equipment580000
65040Computer Service Charge7010130325
65050IS Strategic Plan2,5704555901,463
65100Insurance Charges4,2507509503,750
65400Indirect Costs8,3776,1607,0458,160
SUBTOTAL FIXED CHARGES15,8477,3758,71513,698
TOTAL EXPENDITURES207,229151,535149,120190,015
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2870Exec. Director of Community Development0.030.00
0.200.20
0350Economic Development Specialist III
0.100.10
0150Senior Management Analyst
0.100.20
7280Senior Accounting Assistant
7321Community Dev. Commission Secretary0.050.02
0.000.15
7330Senior Office Assistant
TOTAL0.480.000.670.00
4-24
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Santa Ana W.O.R.K. Center One-Stop Program-Adult
12318753
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular000182,345
61030Salaries Participant4,2306,22200
61100Retirement-Employer Contribution00041,970
61110Part-Time Retirement15923300
61120Medicare Insurance619002,645
61130Health Insurance00046,910
61180Worker Compensation Insurance3911201,745
SUBTOTAL PERSONNEL4,4896,6570275,615
62402User Fee00013,000
SUBTOTAL CONTRACTUAL00013,000
63001Miscellaneous Operating Expenses000606
SUBTOTAL COMMODITIES000606
65040Computer Service Charge0001,123
65050IS Strategic Plan0005,053
65100Insurance Charges00012,950
65400Indirect Costs00012,945
SUBTOTAL FIXED CHARGES00032,071
69137On the Job Training18,32912,73900
69138Payment-Training Portion241,812155,525198,090253,140
69143Transportation Pass for Participants19,78119,20618,99015,000
69144Client Support Services6956201,5001,000
69145Client Assessment11,55215,72812,000503
SUBTOTAL MISCELLANEOUS292,168203,818230,580269,643
TOTAL EXPENDITURES296,657210,475230,580590,935
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.002.40
8372Workforce Specialist II
TOTAL0.000.002.400.00
4-25
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Santa Ana W.O.R.K. Center One-Stop Program-Dislocated Worker
12318754
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular02,052068,980
61100Retirement-Employer Contribution0342015,880
61120Medicare Insurance02901,000
61130Health Insurance0385016,065
61180Worker Compensation Insurance0200660
SUBTOTAL PERSONNEL02,8280102,585
62402User Fee00013,000
SUBTOTAL CONTRACTUAL00013,000
63001Miscellaneous Operating Expenses000479
SUBTOTAL COMMODITIES000479
65040Computer Service Charge000889
65050IS Strategic Plan0004,000
65100Insurance Charges00010,252
65400Indirect Costs012604,900
SUBTOTAL FIXED CHARGES0126020,041
69137On the Job Training3,767000
69138Payment-Training Portion189,040188,497126,490190,955
69143Transportation Pass for Participants9,57212,65714,33010,000
69144Client Support Services4282851,500500
69145Client Assessment9,79312,27210,000500
SUBTOTAL MISCELLANEOUS212,600213,711152,320201,955
TOTAL EXPENDITURES212,600216,665152,320338,060
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.001.90
8372Workforce Specialist II
TOTAL0.000.001.900.00
4-26
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Santa Ana W.O.R.K. Center One-Stop Program-Youth
12318755
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular149,917158,527191,615192,415
61020Salaries Part-Time041,62544,8600
61040Salaries Overtime832000
61100Retirement-Employer Contribution18,05333,37444,92044,290
61110Part-Time Retirement05305850
61120Medicare Insurance2,1522,8883,4302,790
61130Health Insurance33,77331,46540,23027,265
61170Retiree Health Benefits3,0751,8243,3550
61180Worker Compensation Insurance1,4442,2232,4601,840
SUBTOTAL PERSONNEL209,247272,455331,455268,600
62010Communications1,9442,1602,0002,000
62120Training, Transportation, Meeting400660500500
62300Contract Services-Professional105230105105
62402User Fee14,71219,24314,71514,000
SUBTOTAL CONTRACTUAL17,16122,29317,32016,605
63001Miscellaneous Operating Expenses3,1331,6683,0001,809
63300Gas & Diesel282269300300
SUBTOTAL COMMODITIES3,4151,9373,3002,109
65010Rental City Equipment1,3501,3861,2351,425
65012Accident Repair & Replacement00045
65040Computer Service Charge1101301,340983
65050IS Strategic Plan4,2354,2356,0204,421
65100Insurance Charges7,0058,2409,63011,332
65400Indirect Costs9,13512,29017,19013,660
SUBTOTAL FIXED CHARGES21,83626,28135,41531,866
69143Transportation Pass for Participants239761,000500
SUBTOTAL MISCELLANEOUS239761,000500
TOTAL EXPENDITURES251,898323,041388,490319,680
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1.001.00
8374Workforce Specialist IV
1.001.00
8372Workforce Specialist II
0.250.10
7330Senior Office Assistant
TOTAL2.250.002.100.00
4-27
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Santa Ana W.O.R.K. Center One-Stop Program-Rapid Response
12318756
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular78,78883,13197,455143,980
61040Salaries Overtime261000
61100Retirement-Employer Contribution9,60613,80919,01533,140
61120Medicare Insurance1,1281,1811,4152,090
61130Health Insurance20,32322,34124,35538,225
61170Retiree Health Benefits1,5711,3871,7050
61180Worker Compensation Insurance7588041,0151,380
SUBTOTAL PERSONNEL112,435122,654144,960218,815
62010Communications784577800800
62120Training, Transportation, Meeting6248200
62140Membership, Subscription & Dues10,3738,61200
62300Contract Services-Professional450001,855
62302Contracted Vendor Personnel Services990500500
62402User Fee9,8337,8809,8357,000
SUBTOTAL CONTRACTUAL22,16417,07811,15510,155
63001Miscellaneous Operating Expenses2,3392,1302,2552,409
63300Gas & Diesel282269300300
SUBTOTAL COMMODITIES2,6212,3992,5552,709
65010Rental City Equipment1,3501,3861,2351,430
65012Accident Repair & Replacement00046
65040Computer Service Charge5555495833
65050IS Strategic Plan2,1202,1102,2203,747
65100Insurance Charges3,5053,4903,5559,605
65400Indirect Costs4,7905,1047,08510,225
SUBTOTAL FIXED CHARGES11,82012,14514,59025,886
TOTAL EXPENDITURES149,041154,276173,260257,565
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.180.00
0350Economic Development Specialist III
1.001.88
8372Workforce Specialist II
TOTAL1.180.001.880.00
4-28
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Special Projects-SSA WtW
12418737
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular138,180166,001181,415181,394
61030Salaries Participant111,751147,428200,640200,640
61040Salaries Overtime2247200
61100Retirement-Employer Contribution17,30327,27835,43040,655
61110Part-Time Retirement4,1915,5297,5257,560
61120Medicare Insurance3,6114,5465,5205,740
61130Health Insurance32,28937,12940,94538,990
61170Retiree Health Benefits2,3491,1673,1000
61180Worker Compensation Insurance5,1507,6019,6103,911
SUBTOTAL PERSONNEL315,046396,750484,185478,890
62010Communications1,2181,2061,2201,220
62402User Fee15,68815,38015,69015,690
SUBTOTAL CONTRACTUAL16,90616,58716,91016,910
63001Miscellaneous Operating Expenses1,6711,3051,8851,885
SUBTOTAL COMMODITIES1,6711,3051,8851,885
65040Computer Service Charge80100695969
65050IS Strategic Plan2,9803,9353,1304,358
65100Insurance Charges4,9306,5105,00511,170
65400Indirect Costs8,37410,19113,19010,818
SUBTOTAL FIXED CHARGES16,36420,73622,02027,315
69138Payment-Training Portion248,767353,298275,000275,000
SUBTOTAL MISCELLANEOUS248,767353,298275,000275,000
TOTAL EXPENDITURES598,754788,675800,000800,000
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.150.15
0350Economic Development Specialist III
2.002.00
8372Workforce Specialist II
0.040.04
0150Senior Management Analyst
0.030.03
7280Senior Accounting Assistant
TOTAL2.220.002.220.00
4-29
COMMUNITY DEVELOPMENT AGENCY
ECONOMIC DEVELOPMENTACCOUNTING UNIT
Special Projects-H1B
13218744
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular103,963124,066139,48048,235
61020Salaries Part-Time2,13721300
61030Salaries Participant72,603391,10100
61040Salaries Overtime1,31811200
61100Retirement-Employer Contribution13,08220,65227,25011,105
61110Part-Time Retirement2,72314,66700
61120Medicare Insurance2,6057,4582,020700
61130Health Insurance15,40624,35228,92510,420
61170Retiree Health Benefits1,4081,7232,3850
61180Worker Compensation Insurance3,53114,4551,450460
SUBTOTAL PERSONNEL218,776598,798201,51070,920
62010Communications591511600600
62140Membership, Subscription & Dues1,498000
62200Advertising792000
62302Contracted Vendor Personnel Services1,6311,832010,000
62402User Fee9,03212,3589,0352,310
SUBTOTAL CONTRACTUAL13,54414,7019,63512,910
63001Miscellaneous Operating Expenses2,1531,013660573
SUBTOTAL COMMODITIES2,1531,013660573
65040Computer Service Charge4570360197
65050IS Strategic Plan1,7052,7551,630884
65100Insurance Charges2,8204,5502,6052,266
65400Indirect Costs6,5097,63810,1403,425
SUBTOTAL FIXED CHARGES11,07915,01314,7356,772
69135Payment to Subagent363,953588,10800
69137On the Job Training04,63600
SUBTOTAL MISCELLANEOUS363,953592,74400
TOTAL EXPENDITURES609,5061,222,269226,54091,175
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.250.05
0350Economic Development Specialist III
1.000.42
8372Workforce Specialist II
0.030.00
0150Senior Management Analyst
0.050.00
7280Senior Accounting Assistant
0.100.00
7330Senior Office Assistant
TOTAL1.430.000.470.00
4-30
COMMUNITY DEVELOPMENT AGENCY
DIVISION RESOURCE SUMMARY
HOUSING DIVISION
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
Successor Housing Agency
60718810Successor Housing Agency219,945266,915480,000177,735
60718830Successor Housing Agency Capital Projects9,016,002683,365665,0005,135,561
SUBTOTAL9,235,948950,2791,145,0005,313,296
Federal/State Grants
13018780HOME4,208,150178,9871,243,3751,369,061
13318780Housing Authority - Issuer Fee22,25611,165101,000269,300
13518780Community Development Block Grant696,646723,3571,086,8751,057,252
13518781CDBG-Neighborhood Improvement212,451179,98000
13518782CDBG-Housing Development and Rehab.192,545393,7691,320,0001,000,000
13518783CDBG Projects*4,172,4862,452,8993,027,5003,229,011
13518785Emergency Solutions Grant473,266436,135495,620489,202
13618760Housing Authority - HAP25,853,09926,088,12927,983,08026,781,270
13718760Housing Authority - Mainstream1,822,0021,892,3992,110,2502,160,000
14018760Housing Authority - Administration2,456,1572,726,7403,080,6753,564,765
14218760Neighborhood Stabilization Program I12,3425,166070,000
14218761Neighborhood Stabilization Program II1,031,609297,326200,000125,000
14218762Neighborhood Stabilization Program III1,144,151166,959040,000
40518760HOPWA Tenant Based Assistance552,627566,36400
40518761HOPWA926,3121,715,3502,7002,700
SUBTOTAL43,776,09737,834,72740,651,07540,157,561
City Program
41718820Inclusionary Housing
004,302,00010,935,015
SUBTOTAL004,302,00010,935,015
TOTAL53,012,04538,785,00646,098,07556,405,872
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel3,696,6083,684,1284,551,5044,691,432
62000Contractual414,125803,875741,305794,623
63000Commodities142,881154,05645,255101,578
65000Fixed Charges915,922713,272625,481835,221
66000Capital7,418,103788,6581,952,7902,045,128
69000Miscellaneous40,424,40732,641,01738,181,74047,937,890
53,012,04538,785,00646,098,07556,405,872
TOTAL
4-31
COMMUNITY DEVELOPMENT AGENCY
DIVISION RESOURCE SUMMARY
HOUSING DIVISION
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
2870Executive Director of Community Development0.300.40
2460Housing Division Manager1.001.00
2720Housing Authority Operations Supervisor1.001.00
7584Senior Community Development Analyst 0.001.000.001.00
0150Senior Management Analyst0.230.20
1840Housing Programs Analyst1.001.00
1885Housing Authority Analyst1.001.00
7585Community Development Analyst1.001.00
4335Neighborhood Improvement Projects Specialist *0.001.00
1860Senior Housing Specialist2.002.00
1900Housing Specialist II6.006.00
2700Senior Residential Construction Specialist1.001.00
2710Residential Construction Specialist1.001.00
7000Loan Specialist1.001.00
7280Senior Accounting Assistant0.220.45
7321Community Dev. Commission Secretary0.300.36
7330Senior Office Assistant2.953.00
1640Senior Receptionist1.001.00
8372Workforce Specialist II0.000.001.00
TOTAL21.001.0023.411.00
Part-Time Civil Service position
4-32
COMMUNITY DEVELOPMENT AGENCY
HOUSINGPROGRAM
Various
Statement of Purpose
To promote and deliver a balance of housing related programs and services to City residents, investors and developers.
The Housing Division ensures the effective and efficient utilization of City resources to enhance and preserve the
intrinsic quality and economic viability of residential neighborhoods and housing stock within the City.
SERVICE PROGRAM
HOUSING AUTHORITY
To provide affordable housing for the most vulnerable members of our community to use as a platform to
obtain self-sufficiency and independence from our assistance.
SUCCESSOR HOUSING AGENCY - HOUSING AUTHORITY
To retain the responsibility for performing housing functions previously performed by the former redevelopment
agency, enforce affordability covenants, and perform related activities of applicable provisions of the Community
Redevelopment Law pursuant to the California Health and Safety Code, Part 1.85 of Division 24, Section 34176.
HOUSING DEVELOPMENT AND REHABILITATION
To provide quality technical and financial assistance to residents, developers, investors and non-profit organizations
within the residential community to ensure the enhancement of existing housing stock, construction of new quality
affordable housing, and the promotion of homeownership opportunities.
COMMUNITY DEVELOPMENT BLOCK GRANT
The Housing and Community Development Act of 1974 provides funds to cities and counties to develop
urban communities, decent housing, suitable living environments, and expanded economic opportunities,
primarily for the benefit of low and moderate-income people. This federal program gives priority to activities
which benefit low and moderate-income individuals with an emphasis on residential areas. Community
Development Block Grant projects are carried out by several operating departments within the City and by
sub-recipients.
EMERGENCY SOLUTIONS GRANT
The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act) revised the
Emergency Shelter Grant Program and changed the name to the Emergency Solutions Grant (ESG). As part of
the HEARTH Act, eligible ESG activities are Street Outreach, Shelter, Homelessness Prevention, Rapid
Re-Housing and Administration.
4-33
COMMUNITY DEVELOPMENT AGENCY
HOUSINGPROGRAM
Successor Housing Agency - Housing AuthorityVarious
Statement of Purpose
To retain the responsibility for performing housing functions previously performed by the former redevelopment agency,
enforce affordability covenants, and perform related activities pursuant to applicable provisions of the Community
Redevelopment Law pursuant to the California Health and Safety Code, Part 1.85 of Division 24, Section 34176.
The Housing Authority, acting as the Successor Housing Agency, implements enforceable obligation projects
and monitors affordable housing funded with the former low and moderate income housng funds, and ensures
compliance with all statutory monitoring requirements.
Accomplishments in FY 14-15 & FY 15-16
*Completed the development of six affordable single family homes and sold to qualified homebuyers (Habitat for
Humanity).
*Completed the development of the Station District For-Sale project.
*Monitored loan portfolio for compliance; performed 314 physical inspections; visited 6 leasing offices and examined
tenant and project files for compliance; re-certified loans.
*Assisted in the preparation of the semin-annual ROPS.
Action Plan for FY 16-17
*Facilitate the development of seven affordable single family homes (Habitat for Humanity).
*Issue a Request for Proposals for the development of vacant / undeveloped parcels.
*Continue to monitor loan portfolio for program compliance.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Efficiency
# of loan portfolios monitored200200200200
# of physical inspections215179255180
4-34
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Successor Housing Agency (Compliance) - Housing Authority
60718810
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular109,294145,052216,70048,810
61020Salaries Part-Time343000
61040Salaries Overtime018710,0000
61100Retirement-Employer Contribution13,77318,11942,97512,965
61110Part-Time Retirement10000
61120Medicare Insurance9481,4423,140710
61130Health Insurance20,88218,84339,3706,945
61170Retiree Health Benefits3,4501,1872,5900
61180Worker Compensation Insurance1,7331,4123,470900
SUBTOTAL PERSONNEL150,435186,242318,24570,330
62000Utilities01,39401,200
62010Communications4,9432,5395,0004,000
62012Cellular Phone Charges1434900900
62120Training, Transportation, Meeting4552,0002,000
62130Tuition Reimbursement000500
62140Membership, Subscription & Dues0612,1001,460
62200Advertising097100
62251Other Agency Services2,1562,2125,0003,500
62300Contract Services-Professional28,57627,65391,58559,985
62302Contracted Vendor Personnel Services30603,91520,000
SUBTOTAL CONTRACTUAL35,99934,920110,50093,545
63001Miscellaneous Operating Expenses5,6322,4175,3254,940
63300Gas & Diesel1981601,5000
SUBTOTAL COMMODITIES5,8302,5776,8254,940
65000Building Rental6,6806,73011,1202,268
65010Rental City Equipment2,6982,7725,3300
65040Computer Service Charge7070905187
65050IS Strategic Plan2,6352,4254,075842
65100Insurance Charges4,3554,0006,5202,158
65400Indirect Costs10,61726,26216,4803,465
SUBTOTAL FIXED CHARGES27,05542,25944,4308,920
66220Improvements Other Than Building62791600
SUBTOTAL CAPITAL62791600
TOTAL EXPENDITURES219,945266,915480,000177,735
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2870Exec. Director of Community Development0.050.05
2460Housing Division Manager0.400.10
1840Housing Programs Analyst0.250.10
2700Senior Residential Construction Specialist0.400.10
2710Residential Construction Specialist0.100.00
7000Loan Specialist0.400.00
0150Senior Management Analyst0.050.05
7321Community Dev. Commission Secretary0.100.00
7280Senior Accounting Assistant0.050.00
7330Senior Office Assistant0.500.00
TOTAL2.300.000.400.00
4-35
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Successor Housing Agency (Capital Projects) - Housing Authority
60718830
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular(79)29400
61020Salaries Part-Time(7)000
61100Retirement-Employer Contribution05200
61120Medicare Insurance0400
61130Health Insurance(3)4000
61170Retiree Health Benefits1,64856900
61180Worker Compensation Insurance(1)800
SUBTOTAL PERSONNEL1,55996800
63001Miscellaneous Operating Expenses1235700
SUBTOTAL COMMODITIES1235700
65400Indirect Costs(8)5300
SUBTOTAL FIXED CHARGES(8)5300
66220Improvements Other Than Building5,706,113682,287665,000546,606
SUBTOTAL CAPITAL5,706,113682,287665,000546,606
69011Reserve Appropriation0004,588,955
69140Payments to Districts2,580,847000
69151Payments to other Agencies727,369000
SUBTOTAL MISCELLANEOUS3,308,216004,588,955
TOTAL EXPENDITURES9,016,002683,365665,0005,135,561
4-36
COMMUNITY DEVELOPMENT AGENCY
HOUSINGPROGRAM
Housing AuthorityVarious
Statement of Purpose
To provide affordable housing for the most vulnerable members of our community to use as a platform to obtain
self-sufficiency and independence from our assistance.
Accomplishments in FY 14-15 & FY 15-16
Ϋ Implemented On-Line Applicant Portal.
Ϋ Opened and established the 2015 Housing Choice Voucher Waiting List.
Ϋ Maintained SEMAP High-Performer status.
Ϋ Updated the HCV Administrative Plan (2x).
Ϋ Established a Quality Control Program in compliance with SEMAP.
Ϋ Awarded 71 Project-Based Vouchers for permanent supportive housing
Ϋ Prepared and submitted all HUD reports in a timely manner which included the Annual Plan and Administrative
Plan.
Ϋ Implemented Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Action Plan for FY 16-17
Ϋ Retain SEMAP High-Performer status.
Ϋ Implement new on-line portal for owners and applicants (Housing Café).
Ϋ Maintain utilization above 98% of annual budget authority.
Ϋ Upgrade to Yardi 7S housing software module.
Ϋ Implement iPad receptionist.
Ϋ Achieve over 95% correct for our casework and inspections under our Quality Control Program.
Ϋ Triple the size of the Family Self-Sufficiency Program.
Ϋ Issue a Request for Proposals for project-based vouchers for permanent supportive housing.
Ϋ Prepare and submit all HUD reports in a timely manner which included the Annual Plan and Administrative Plan.
Ϋ Provide monthly staff development and training to improve Quality Control Program performance.
Ϋ Implement UPCS-V inspection system.
Ϋ Implement Housing First Model to reduce homelessness.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Efficiency
Pass rate for annual inspections100%100%84%95%
# of units under lease2,6002,6152,5962,650
Effectiveness
Fund utilization rate100%98%96%100%
Lease-up rate96%97%97%98%
4-37
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Authority - Voucher Administration
14018760
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular906,354961,1041,095,7351,264,840
61020Salaries Part-Time68,97580,99198,960100,990
61040Salaries Overtime40,35368,91840,35060,000
61100Retirement-Employer Contribution122,992154,105225,590310,465
61110Part-Time Retirement4681,1432,0402,080
61120Medicare Insurance15,05914,84717,32519,805
61130Health Insurance193,898181,399229,415275,790
61170Retiree Health Benefits15,08715,62618,6000
61180Worker Compensation Insurance10,60310,14112,99514,320
SUBTOTAL PERSONNEL1,373,7891,488,2731,741,0102,048,290
62010Communications16,34213,25616,50014,000
62012Cellular Phone Charges63366901,000
62120Training, Transportation, Meeting6,1013,96721,82515,100
62130Tuition Reimbursement02,00000
62140Membership, Subscription & Dues3,6482,7273,75015,530
62200Advertising4,0616,8785,0008,300
62300Contract Services-Professional143,407107,621181,240103,935
62302Contracted Vendor Personnel Services1,4682,44820,00051,100
62322M&R Machinery & Equipment1,1692,55002,850
62400Auditor Fee23,55129,32927,00030,000
62600Parking Validation1102060300
62700Auto Expense4603000500
SUBTOTAL CONTRACTUAL200,948171,951275,315242,615
63001Miscellaneous Operating Expenses61,37480,67820,72072,040
63300Gas & Diesel1,3321,7452,8002,000
SUBTOTAL COMMODITIES62,70682,42323,52074,040
65000Building Rental50,18066,65077,72577,725
65010Rental City Equipment7,6047,7888,0658,022
65012Accident Repair & Replacement000273
65040Computer Service Charge5206256,3357,959
65050IS Strategic Plan19,79023,94528,48035,789
65100Insurance Charges32,73039,58545,57091,732
65400Indirect Costs116,538169,656224,655278,320
SUBTOTAL FIXED CHARGES227,362308,249390,830499,820
69133Ports Out-Administrative Pay591,351675,845650,000700,000
SUBTOTAL MISCELLANEOUS591,351675,845650,000700,000
TOTAL EXPENDITURES2,456,1572,726,7403,080,6753,564,765
4-38
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Authority - Voucher Administration
14018760
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.050.05
2870Exec. Director of Community Development
0.150.40
2460Housing Division Manager
27201.001.00
Housing Authority Operations Supervisor
0.000.10
1840Housing Programs Analyst
0.030.05
0150Senior Management Analyst
2.002.00
1860Senior Housing Specialist
6.006.00
1900Housing Specialist II
0.070.20
7280Senior Accounting Assistant
0.100.10
7321Community Dev. Commission Secretary
2.052.10
7330Senior Office Assistant
1.001.00
1640Senior Receptionist
1.001.00
1885Housing Authority Analyst
0.001.00
8372Workforce Specialist II
TOTAL13.450.0015.000.00
4-39
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Authority - Section 8
13618760
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
69134Ports In-Administrative Received(271,929)000
69158Housing Assistance Payments16,363,25916,292,22818,063,08016,487,895
69159HAP-FSS Escrow95,444112,014100,000115,000
69162Port Out HAP9,396,5969,670,1009,800,00010,163,375
69167Port Prop Disbursement269,72913,78720,00015,000
SUBTOTAL MISCELLANEOUS25,853,09926,088,12927,983,08026,781,270
TOTAL EXPENDITURES25,853,09926,088,12927,983,08026,781,270
HOUSINGACCOUNTING UNIT
Housing Authority - Non-Elderly Disabled (NED)
13718760
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
69158Housing Assistance Payments1,446,7601,463,0991,460,0001,663,200
69162Port Out HAP375,242429,300650,250496,800
SUBTOTAL MISCELLANEOUS1,822,0021,892,3992,110,2502,160,000
TOTAL EXPENDITURES1,822,0021,892,3992,110,2502,160,000
4-40
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Authority - HOPWA Tenant Based Assistance
40518760
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular8,09215,81600
61100Retirement-Employer Contribution1,0832,64500
61120Medicare Insurance12125000
61130Health Insurance9122,76300
61170Retiree Health Benefits7323600
61180Worker Compensation Insurance8315900
SUBTOTAL PERSONNEL10,36421,86900
63001Miscellaneous Operating Expenses192500
SUBTOTAL COMMODITIES192500
65000Building Rental8401,17500
65040Computer Service Charge101000
65050IS Strategic Plan33042000
65100Insurance Charges54569500
65400Indirect Costs63384500
SUBTOTAL FIXED CHARGES2,3583,14500
69136Payment-Part Support6,8227,75900
69158Housing Assistance Payments533,064533,56600
SUBTOTAL MISCELLANEOUS539,886541,32500
TOTAL EXPENDITURES552,627566,36400
4-41
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Authority - HOPWA
40518761
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular11,6499,377300500
61020Salaries Part-Time25,26711,7419151,000
61100Retirement-Employer Contribution2,9523,766500500
61110Part-Time Retirement42000
61120Medicare Insurance39527850150
61130Health Insurance1,9643,188600400
61170Retiree Health Benefits386400
61180Worker Compensation Insurance54339625040
SUBTOTAL PERSONNEL42,85028,8102,6152,590
62200Advertising48117400
62302Contracted Vendor Personnel Services324000
62600Parking Validation101400
62700Auto Expense120000
SUBTOTAL CONTRACTUAL93518800
63001Miscellaneous Operating Expenses57060500
SUBTOTAL COMMODITIES57060500
65000Building Rental99051500
65040Computer Service Charge10500
65050IS Strategic Plan39018500
65100Insurance Charges64530500
65400Indirect Costs2,8711,12685110
SUBTOTAL FIXED CHARGES4,9062,13685110
69135Payment to Subagent877,0511,683,61100
SUBTOTAL MISCELLANEOUS877,0511,683,61100
TOTAL EXPENDITURES926,3121,715,3502,7002,700
4-42
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Authority - Issuer Fee
13318780
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular2,0126,25422,27080,495
61020Salaries Part-Time12,76377031,455
61100Retirement-Employer Contribution4281,5264,48026,515
61110Part-Time Retirement1000
61120Medicare Insurance208823251,625
61130Health Insurance2096063,03516,910
61170Retiree Health Benefits123571500
61180Worker Compensation Insurance164784951,080
SUBTOTAL PERSONNEL15,9098,68130,755158,080
62010Communications000500
62012Cellular Phone Charges7000
62300Contract Services-Professional0065,00065,250
62302Contracted Vendor Personnel Services00020,000
SUBTOTAL CONTRACTUAL7065,00085,750
63001Miscellaneous Operating Expenses255961,5702,313
SUBTOTAL COMMODITIES255961,5702,313
65000Building Rental2,1857101,0106,321
65040Computer Service Charge251080522
65050IS Strategic Plan8602553702,347
65100Insurance Charges1,4254205956,017
65400Indirect Costs1,5909941,6207,950
SUBTOTAL FIXED CHARGES6,0852,3893,67523,157
TOTAL EXPENDITURES22,25611,165101,000269,300
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0.100.00
2460Housing Division Manager
75840.000.000.000.37
Senior Community Development Analyst
0.100.10
1840Housing Programs Analyst
0.000.30
2700Senior Residential Construction Specialist
0.000.20
2710Residential Construction Specialist
0.000.15
7000Loan Specialist
0.000.15
7330Senior Office Assistant
TOTAL0.200.000.900.37
4-43
COMMUNITY DEVELOPMENT AGENCY
HOUSINGPROGRAM
Community Development Block Grant (CDBG)/Emergency Solutions Grant (ESG)Various
Statement of Purpose
To maintain the integrity of the CDBG and ESG Programs by ensuring that all federal regulations pertaining to
sub-recipient oversight, labor standards, equal employment opportunity, financial recordkeeping, environmental
review, citizen participation, and project eligibility are observed within all CDBG and ESG projects.
This sub-division is responsible for coordinating and administering CDBG and ESG funding for the City.
Accomplishments in FY 14-15 & FY 15-16
Ϋ Improved processes to ensure compliance and efficient administration of the CDBG and ESG programs.
Ϋ Provided oversight of CDBG and ESG projects and subrecipients for compliance.
Ϋ Implemented new requirements for the ESG program to more effectively assist homeless individuals and families.
Ϋ Enhanced the coordination of ESG data collection, performance measurement and evaluation.
Ϋ Coordinated with homeless service providers to establish a homeless shelter.
Ϋ Developed a transparent process for the allocation of CDBG and ESG funds to nonprofit organizations which
included enhanced coordination with the Community Redevelopment and Housing Commission.
Ϋ Created the Orange County ESG Collaborative with the cities of Garden Grove, Anaheim, and the County of
Orange and issued a joint NOFA application for ESG funding.
Ϋ Prepared and submitted all HUD reports in a timely manner which included the Five Year Consolidated Plan
(ConPlan) and the Consolidated Annual Performance and Evaluation Report (CAPER).
Ϋ Implemented Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Ϋ Coordinated with 16 local cities for the completion of the Analysis to Impediments to Fair Housing Choice.
Action Plan for FY 16-17
Ϋ Prepare and submit all HUD reports in a timely manner which include the Annual Plan to the ConPlan and
the CAPER.
Ϋ Provide oversight of CDBG and ESG projects and subrecipients for compliance.
Ϋ Provide technical assistance to all subrecipients by holding training workshops.
Ϋ Coordinate ESG program efforts with the OC Collaborative to include unified invoice and monitoring forms
and other actions to better serve homeless individuals and families.
Ϋ Coordinate with homeless service providers to establish a homeless shelter.
Ϋ Continue to participate in Continuum of Care Ten-Year Plan to End Homelessness.
Ϋ Set up an electronic application system for grants management for the CDBG program.
Ϋ Implement a new application process for non-profits to apply for CDBG public service funds.
Ϋ
Streamline project performance reporting systems.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Number of federal grants administered3222
Efficiency
Projects/programs funded with CDBG17162323
Sub-recipients funded with ESG23151915
Effectiveness
Amount of CDBG funds disbursed$5,682,340$5,560,186$5,434,375$5,286,263
Amount of ESG funds disbursed$340,500$390,000$495,617$489,202
4-44
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Community Development Block Grant - Administration
13518780
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular249,063283,835483,855532,340
61020Salaries Part-Time65,86230,52179,0450
61040Salaries Overtime5,4137,51510,00015,000
61100Retirement-Employer Contribution38,21253,574110,780125,130
61110Part-Time Retirement562(5)00
61120Medicare Insurance4,3804,5818,1607,645
61130Health Insurance41,01744,97585,89094,670
61170Retiree Health Benefits5,0395,1676,8200
61180Worker Compensation Insurance3,3103,3417,3457,720
SUBTOTAL PERSONNEL412,857433,503791,895782,505
62010Communications1,6291,1492,0002,700
62120Training, Transportation, Meeting5144692,000500
62130Tuition Reimbursement0001,000
62140Membership, Subscription & Dues7677162,025800
62200Advertising14,01115,54416,82016,000
62300Contract Services-Professional61,53876,30566,54536,455
62302Contracted Vendor Personnel Services28,52515,77525,27021,000
62400Auditor Fee16,20829,67118,00020,000
62600Parking Validation23616500650
62700Auto Expense220320250350
SUBTOTAL CONTRACTUAL123,436140,564133,41099,455
63001Miscellaneous Operating Expenses4,5754,1976,6655,856
63300Gas & Diesel36001,000
SUBTOTAL COMMODITIES4,6114,1976,6656,856
65000Building Rental28,27019,98523,24525,964
65010Rental City Equipment580002,855
65012Accident Repair & Replacement00091
65040Computer Service Charge2951901,8952,144
65050IS Strategic Plan11,1507,1758,5209,642
65100Insurance Charges18,44011,87013,63024,714
65205Internal Departments Personnel Charges3,030000
65400Indirect Costs24,67816,95141,65038,860
SUBTOTAL FIXED CHARGES86,44256,17188,940104,270
69135Payment to Subagent69,30059,46065,96564,166
69142Payment to other Agencies029,46300
SUBTOTAL MISCELLANEOUS69,30088,92365,96564,166
TOTAL EXPENDITURES696,646723,3571,086,8751,057,252
4-45
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Community Development Block Grant - Administration
13518780
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2870Exec. Director of Community Development0.200.10
Housing Division Manager0.300.20
2460
7584Senior Community Development Analyst0.000.800.000.00
Senior Management Analyst0.150.10
0150
Housing Programs Analyst 0.300.10
1840
7585Community Development Analyst1.001.00
4335Neighborhood Improvement Projects Specialist0.001.00
Senior Accounting Assistant0.100.25
7280
Community Dev. Commission Secretary0.100.23
7321
2700Senior Residential Construction Specialist0.500.20
2710Residential Construction Specialist0.350.25
Loan Specialist0.350.20
7000
Senior Office Assistant0.400.20
7330
TOTAL3.750.803.830.00
4-46
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
CDBG - Neighborhood Initiatives Program
13518781
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular78,97478,69400
61020Salaries Part-Time07,81100
61040Salaries Overtime2,0791,58500
61100Retirement-Employer Contribution9,63213,20100
61120Medicare Insurance1,2061,29900
61130Health Insurance10,03110,61900
61170Retiree Health Benefits1,5351,06900
61180Worker Compensation Insurance1,9372,06000
SUBTOTAL PERSONNEL105,394116,33700
63001Miscellaneous Operating Expenses51,55349,71900
63300Gas & Diesel103000
SUBTOTAL COMMODITIES51,65649,71900
65000Building Rental3,9454,70000
65010Rental City Equipment656000
65040Computer Service Charge404000
65050IS Strategic Plan1,5551,69000
65100Insurance Charges2,5702,79000
65400Indirect Costs6,3064,70400
SUBTOTAL FIXED CHARGES15,07213,92400
66220Improvements Other Than Building40,329000
SUBTOTAL CAPITAL40,329000
TOTAL EXPENDITURES212,451179,98000
4-47
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Community Development Block Grant - Projects
13518783
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular434,329388,319610,100416,150
61020Salaries Part-Time362,708441,163296,267321,350
61040Salaries Overtime167,20954,834055,000
61100Retirement-Employer Contribution47,15675,218119,06596,520
61110Part-Time Retirement12,75315,64311,11212,060
61120Medicare Insurance9,63311,13513,15510,710
61130Health Insurance65,67675,685113,485107,873
61170Retiree Health Benefits5,1547,9819,8900
61180Worker Compensation Insurance12,14814,20420,25518,469
SUBTOTAL PERSONNEL1,116,7661,084,1831,193,3291,038,132
62120Training, Transportation, Meeting01000
62300Contract Services-Professional77118,173098,637
SUBTOTAL CONTRACTUAL77118,183098,637
63001Miscellaneous Operating Expenses7,08110,30900
SUBTOTAL COMMODITIES7,08110,30900
65000Building Rental38,08341,789040,000
65010Rental City Equipment17,80615,633018,000
65100Insurance Charges15,50217,010017,000
65205Internal Departments Personnel Charges345,887129,97300
65400Indirect Costs70,69247,24165,98152,698
SUBTOTAL FIXED CHARGES487,969251,64665,981127,698
66200Building Improvement71,5723,83700
66220Improvements Other Than Building1,599,462101,6181,287,7901,498,522
SUBTOTAL CAPITAL1,671,034105,4551,287,7901,498,522
69135Payment to Subagent426,238913,132417,400406,022
69152Loans & Grants462,62669,99163,00060,000
SUBTOTAL MISCELLANEOUS888,865983,123480,400466,022
TOTAL EXPENDITURES4,172,486*2,452,899*3,027,500*3,229,011*
* Amount includes funds provided to other
departments for various projects & programs.
4-48
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Emergency Solutions Grant
13518785
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular5,2939841,5200
61020Salaries Part-Time16,46826,22520,73019,000
61040Salaries Overtime25,96311,14250,00032,680
61100Retirement-Employer Contribution3,2304,9323,8554,500
61120Medicare Insurance315388285285
61130Health Insurance8453,7192,4503,000
61170Retiree Health Benefits272000
61180Worker Compensation Insurance242291205185
SUBTOTAL PERSONNEL52,62847,68179,04559,650
62200Advertising1,69201,8000
62300Contract Services-Professional3,85012,05030,6006,000
62302Contracted Vendor Personnel Services1,0447292,000750
62600Parking Validation680750
62700Auto Expense50401000
SUBTOTAL CONTRACTUAL6,70412,81934,5756,750
63001Miscellaneous Operating Expenses303304905460
SUBTOTAL COMMODITIES303304905460
65000Building Rental925845505482
65040Computer Service Charge1054040
65050IS Strategic Plan365300185179
65100Insurance Charges605500295459
65400Indirect Costs3,7132,1975,6203,670
SUBTOTAL FIXED CHARGES5,6183,8476,6454,830
69135Payment to Subagent408,013371,483374,450417,512
SUBTOTAL MISCELLANEOUS408,013371,483374,450417,512
TOTAL EXPENDITURES473,266436,135495,620489,202
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
75840.200.23
Senior Community Development Analyst
TOTAL0.000.200.000.23
4-49
COMMUNITY DEVELOPMENT AGENCY
HOUSINGPROGRAM
Housing Development and RehabilitationVarious
Statement of Purpose
To provide quality technical and financial assistance to residents, developers, investors and non-profit organizations
within the residential community to ensure the enhancement of existing housing stock and construction of new quality
affordable housing and the promotion of homeownership opportunities.
The Development Services Program provides funds for the development and rehabilitation of residential units,
encourages owners to upgrade properties that need major building system replacement or structural repair,
and assists in the development of new residential units through a variety of loan programs.
Accomplishments in FY 14-15 & FY 15-16
Ϋ Completed 11 homebuyer assistance loans, 8 owner-occupied rehabilitation loans and 7 subordinations.
Ϋ Issued a Request for Proposals for affordable rental housing development.
Ϋ Awarded a proposal to create 63 units of affordable housing.
Ϋ Implemented the federal HOME program to meet the goals of the Consolidated Plan and Housing Element.
Ϋ Implemented Neighborhood Stabilization Programs (NSP) 1, 2 & 3 in accordance with HUD guidelines.
Ϋ Met compliance deadline for NSP and HOME programs.
Ϋ Revised Mobile Home Hardship Program to include all qualified households within the City and increased eligible
loan amount from $5,000 to $12,000
Ϋ Facilitated the acquisition and rehabilitation of affordable multi-family units located at 940 Minnie.
Ϋ Completed the acquisition and rehabilitation of two (2) NSP single family homes and sold to qualified households.
Action Plan for FY 16-17
Ϋ Facilitate the acquisition, rehabilitation and construction of affordable multi-family units by housing developers.
Ϋ Provide financial and technical assistance for owner-occupied residential homeowners and homebuyers.
Ϋ Implement federal HOME guidelines to meet the goals of the Consolidated Plan and Housing Element.
Ϋ Implement Neighborhood Stabilization Programs 1, 2 & 3 in accordance with HUD guidelines.
Ϋ Oversee and implement the Housing Opportunity Ordinance and the Inclusionary Housing Fund.
Ϋ Partner with Code Enforcement to offer low interest loans through rehabilitation programs.
Ϋ
Continue marketing and outreach efforts to promote housing programs.
Ϋ
Increase efficiency and effectiveness through the implementation of new technology including automated inspection
and project tracking system.
ActualActualAdoptedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Program applications requested and mailed568274200200
Developer acquisition / rehabilitation / construction
5211
loans funded
Rehabilitation and homebuyer assistance loans funded15171510
HOME compliance inspections completed215270150220
Efficiency
% of rehab loan funds expended on work that
exceeds City of Santa Ana code requirements100%100%100%100%
Effectiveness
% of units inspected for HQS compliance by deadline100%100%100%100%
% of HOME funds committed90%95%90%90%
4-50
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Development and Rehabilitation - HOME 13018780
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular158,94889,33769,795130,165
61020Salaries Part-Time13,0503400
61040Salaries Overtime9407192,0000
61100Retirement-Employer Contribution23,97416,07713,68532,560
61110Part-Time Retirement29(2)00
61120Medicare Insurance2,2631,2301,0101,885
61130Health Insurance23,4369,6728,27023,070
61170Retiree Health Benefits3,4451,1811,1000
61180Worker Compensation Insurance1,9901,2218551,620
SUBTOTAL PERSONNEL228,076119,47196,715189,300
62010Communications7077681,0001,000
62120Training, Transportation, Meeting30360301,750
62130Tuition Reimbursement000500
62140Membership, Subscription & Dues758403050
62200Advertising1,2791,3641,5002,000
62300Contract Services-Professional2,11419,89759,50554,071
62302Contracted Vendor Personnel Services4,556620025,000
62400Auditor Fee7,1501,81408,000
62600Parking Validation12000
62700Auto Expense60000
SUBTOTAL CONTRACTUAL16,93825,47162,00592,371
63001Miscellaneous Operating Expenses5,4792,0071,9107,161
63300Gas & Diesel58060301,000
SUBTOTAL COMMODITIES6,0592,6101,9108,161
65000Building Rental7,8358,2303,7908,220
65010Rental City Equipment2,3282,37602,447
65012Accident Repair & Replacement00091
65040Computer Service Charge8075310679
65050IS Strategic Plan3,0902,9551,3903,053
65100Insurance Charges5,1104,8852,2207,824
65400Indirect Costs13,4554,7425,2209,240
SUBTOTAL FIXED CHARGES31,89823,26312,93031,554
69151Residential Rehab Loans261,6747,8320500,000
69152Loans & Grants3,664,56601,067,815545,675
69154Loan Set-Up Cost-Housing(1,062)3412,0002,000
SUBTOTAL MISCELLANEOUS3,925,1798,1721,069,8151,047,675
TOTAL EXPENDITURES4,208,150178,9871,243,3751,369,061
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
0.050.15
2460Housing Division Manager
0.300.15
1840Housing Programs Analyst
0.100.15
2700Senior Residential Construction Specialist
0.200.40
2710Residential Construction Specialist
0.100.30
7000Loan Specialist
0.000.30
7330Senior Office Assistant
TOTAL0.750.001.450.00
4-51
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Development and Rehabilitation - CDBG
13518782
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular36,55162,69949,60565,560
61020Salaries Part-Time92017000
61040Salaries Overtime011500
61100Retirement-Employer Contribution4,32410,0879,68016,215
61110Part-Time Retirement35600
61120Medicare Insurance546920720950
61130Health Insurance4,6146,5206,50510,715
61170Retiree Health Benefits7218318700
61180Worker Compensation Insurance369612515640
SUBTOTAL PERSONNEL48,07981,96067,89594,080
62140Membership, Subscription & Dues1000
62300Contract Services-Professional7605000
SUBTOTAL CONTRACTUAL7705000
63001Miscellaneous Operating Expenses180137500150
SUBTOTAL COMMODITIES180137500150
65400Indirect Costs2,7623,6653,6054,655
SUBTOTAL FIXED CHARGES2,7623,6653,6054,655
69135Payment to Subagents27,697000
69151Residential Rehab Loans113,749308,0071,247,500701,115
69152Loans & Grants000200,000
SUBTOTAL MISCELLANEOUS141,446308,0071,247,500901,115
TOTAL EXPENDITURES192,545393,7691,320,0001,000,000
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1840Housing Programs Analyst0.050.15
2700Senior Residential Construction Specialist
0.000.15
2710Residential Construction Specialist
0.350.15
7000Loan Specialist
0.150.15
7330Senior Office Assistant
0.000.15
TOTAL0.550.000.750.00
4-52
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Development and Rehabilitation - NSP 1
14218760
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular7,6183,56107,000
61020Salaries Part-Time238000
61100Retirement-Employer Contribution1,10464300
61110Part-Time Retirement3000
61120Medicare Insurance664700
61130Health Insurance1,26566300
61170Retiree Health Benefits252000
61180Worker Compensation Insurance1384100
SUBTOTAL PERSONNEL10,4564,97607,000
62140Membership, Subscription & Dues2000
SUBTOTAL CONTRACTUAL2000
63001Miscellaneous Operating Expenses72000
SUBTOTAL COMMODITIES72000
65000Building Rental585000
65040Computer Service Charge5000
65050IS Strategic Plan230000
65100Insurance Charges380000
65400Indirect Costs6111900495
SUBTOTAL FIXED CHARGES1,8111900495
69011Reserve Appropriation00062,505
SUBTOTAL MISCELLANEOUS00062,505
TOTAL EXPENDITURES12,3425,166070,000
4-53
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Development and Rehabilitation - NSP 2
14218761
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular50,24535,225012,500
61020Salaries Part-Time1,332000
61040Salaries Overtime557000
61100Retirement-Employer Contribution7,2306,74000
61110Part-Time Retirement30000
61120Medicare Insurance56248500
61130Health Insurance6,2294,99900
61170Retiree Health Benefits85639200
61180Worker Compensation Insurance76088600
SUBTOTAL PERSONNEL67,80148,727012,500
62010Communications335000
62120Training, Transportation, Meeting50000
62140Membership, Subscription & Dues2461200
62200Advertising5,3496,32700
62300Contract Services-Professional5,491224,17000
62302Contracted Vendor Personnel Services1,8173,98100
62400Auditor Fee7,73011,25800
62600Parking Validation11000
62700Auto Expense50000
SUBTOTAL CONTRACTUAL21,078245,74900
63001Miscellaneous Operating Expenses2,84596900
SUBTOTAL COMMODITIES2,84596900
65000Building Rental3,515000
65040Computer Service Charge35000
65050IS Strategic Plan1,385000
65100Insurance Charges2,290000
65400Indirect Costs4,0391,8810885
SUBTOTAL FIXED CHARGES11,2651,8810885
69011Reserve Appropriation00200,000111,615
69152Loans & Grants928,620000
SUBTOTAL MISCELLANEOUS928,6200200,000111,615
TOTAL EXPENDITURES1,031,609297,326200,000125,000
4-54
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Development and Rehabilitation - NSP 3
14218762
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular44,8248,38404,000
61020Salaries Part-Time1,030000
61040Salaries Overtime179700
61100Retirement-Employer Contribution6,7871,54700
61110Part-Time Retirement8000
61120Medicare Insurance46610200
61130Health Insurance5,4801,34800
61170Retiree Health Benefits32757200
61180Worker Compensation Insurance70639900
SUBTOTAL PERSONNEL59,64412,44904,000
62120Training, Transportation, Meeting593800
62140Membership, Subscription & Dues276000
62200Advertising3,486000
62300Contract Services-Professional3,010153,99300
62302Contracted Vendor Personnel Services337000
62600Parking Validation13000
62700Auto Expense50000
SUBTOTAL CONTRACTUAL7,230154,03100
63001Miscellaneous Operating Expenses5702700
SUBTOTAL COMMODITIES5702700
65000Building Rental860000
65040Computer Service Charge10000
65050IS Strategic Plan340000
65100Insurance Charges560000
65400Indirect Costs3,5564530285
SUBTOTAL FIXED CHARGES5,3264530285
69011Reserve Appropriation00035,715
69152Loans & Grants1,071,380000
SUBTOTAL MISCELLANEOUS1,071,3800035,715
TOTAL EXPENDITURES1,144,151166,959040,000
4-55
COMMUNITY DEVELOPMENT AGENCY
HOUSINGACCOUNTING UNIT
Housing Development and Rehabilitation - Inclusionary Housing Fund
41718820
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular 00115,000122,090
61020 Salaries Part-Time 00034,005
61100 Retirement-Employer Contribution 0050,00039,785
61120 Medicare Insurance 005,0002,265
61130 Health Insurance 0050,00024,225
61180 Worker Compensation Insurance 0010,0002,605
SUBTOTAL PERSONNEL00230,000224,975
62130 Tuition Reimbursement 000500
62300 Contract Services-Professional 0050,00050,000
62302 Contracted Vendor Personnel Services 0010,00025,000
SUBTOTAL CONTRACTUAL0060,00075,500
63001 Miscellaneous Operating Expenses 003,3604,658
SUBTOTAL COMMODITIES003,3604,658
65000 Building Rental 0007,256
65040 Computer Service Charge 000599
65050 IS Strategic Plan 0002,695
65100 Insurance Charges 0006,907
65400 Indirect Costs 008,36011,085
SUBTOTAL FIXED CHARGES008,36028,542
69011 Reserve Appropriation 004,000,28010,601,340
SUBTOTAL MISCELLANEOUS004,000,28010,601,340
TOTAL EXPENDITURES004,302,00010,935,015
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2870Exec. Director of Community Development0.000.20
0.000.15
2460Housing Division Manager
75840.000.000.000.40
Senior Community Development Analyst
0.000.30
1840Housing Programs Analyst
0.000.10
2700Senior Residential Construction Specialist
0.000.20
7000Loan Specialist
0.000.03
7321Community Dev. Commission Secretary
0.000.10
7330Senior Office Assistant
TOTAL 0.000.001.080.40
4-56
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SPECIAL REVENUE FUND SUMMARY
Increase (Decrease)
Over Prior Year
% of
DEPARTMENT/ 15-16 to 16-17
ActualActualAdoptedProposedFY 15-16FY 16-17FY 16-17
AGENCYFY 13-14FY 14-15FY 15-16FY 16-17PositionsPositionsTotalin $in %
REVENUES
20 OTS Traffic Offender Program45,64440,310242,670119,2050.4%(123,465)-50.9%
23 Inmate Welfare Fund487,063315,899424,115379,7451.3%(44,370)-10.5%
24 Police Special Revenue Fund1,226,7751,066,3731,164,3401,061,0803.7%(103,260)-8.9%
26-Var Criminal Activities Fund2,032,5103,048,2335,592,045450,8851.6%(5,141,160)-91.9%
29 Special Gas Tax Fund11,234,7279,119,2777,527,4066,830,74523.8%(696,661)-9.3%
31-Var Air Quality Improvement Fund312,742525,1751,016,1501,838,5506.4%822,40080.9%
74-Var Civic Center3,000,5053,115,5364,792,5705,683,53019.8%890,96018.6%
125-Var Urban Area Security Initiative Grant 7,072,2162,668,2331,716,0904,097,44414.3%2,381,354138.8%
127 COPS Hiring Grant329,6134000983,7703.4%983,770n/a
128 Law Enforcement Grants1,078,7461,553,2840991,0603.4%991,060n/a
152-Public Library Grant0197,449100,00045,0000.2%(55,000)-55.0%
153 Library Grants010,000467,575353,2651.2%(114,310)-24.4%
166-167 Equitable Sharing0005,719,60019.9%5,719,600n/a
169 FACT Program307,925265,589285,730191,4150.7%(94,315)-33.0%
Revenue Grand Total27,128,46621,925,75823,328,69128,745,294100.0%5,416,60323.2%
EXPENDITURES BY DEPARTMENT
Public Works Agency
29-013 Special Gas Tax Fund9,623,23311,636,4327,527,4066,830,7452.051.7723.8%(696,661)-9.3%
Public Works Total
9,623,23311,636,4327,527,4066,830,7452.051.7723.8%(696,661)-9.3%
Police Department
02014405 OTS Traffic Offender Program123,993132,390242,670119,2051.001.000.4%(123,465)-50.9%
02314475 Inmate Welfare Fund608,229348,774424,115379,7451.500.001.3%(44,370)-10.5%
02414-Var Police Special Revenue Fund1,248,3411,314,6371,164,3401,061,0800.000.003.7%(103,260)-8.9%
02614-Var Criminal Activities Fund1,046,4551,486,2655,592,045450,8851.000.001.6%(5,141,160)-91.9%
07414400 Civic Center Security1,185,8311,030,3941,487,4001,531,605 8.00 7.00 5.3%44,2053.0%
12514-Var Urban Area Security Initiative Grant7,248,0052,868,7191,716,0904,097,444 3.75 2.00 14.3%2,381,354138.8%
12714-Var COPS Hiring Grant276,576119,4650983,7700.000.003.4%983,770n/a
12814-Var Law Enforcement Grants921,8721,413,8560991,0600.000.003.4%991,060n/a
16614450 Equitable Sharing Department of Justice0003,499,4550.00 1.00 12.2%3,499,455n/a
16714455 Equitable Sharing Treasury0002,220,1450.000.007.7%2,220,145n/a
Police Department Total
12,659,3038,714,50110,626,66015,334,39415.2511.0065.7%4,707,73444.3%
Parks, Recreation & Community Services
07413-Var Civic Center (Maint./Capital)1,879,3072,044,6883,305,1704,151,9252.002.0014.4%846,75525.6%
16913-Var FACT Program254,301260,094285,730191,4150.000.000.7%(94,315)-33.0%
Parks, Recreation & Comm Serv. Total
2,133,6072,304,7823,590,9004,343,3402.002.0015.1%752,44021.0%
Library
15211150 Public Library Fund Grant156,861111,755100,00045,0000.000.000.2%(55,000)-55.0%
15311150 National Arts and Humanities Award06,73403,265
1531160-IMLS-Memories to Migration019,922467,575350,0000.000.001.2%(117,575)-25.1%
Library Total
156,861138,411567,575398,2650.000.002.4%(169,310)-29.8%
Planning & Building Agency
03116510 Air Quality Improvement Fund186,53369,358181,310328,5251.001.001.1%147,21581.2%
Personnel Services Agency
03109050 Air Quality Improvement Fund136,176104,301308,475319,0251.751.751.1%10,5503.4%
Finance & Management Services - Fleet Services
03110101 Air Quality Improvement Fund6,230265,427526,365375,5000.000.001.3%(150,865)-28.7%
03110102 Air Quality Improvement Fund - MSRC000815,5000.000.002.8%815,500n/a
Expenditure Grand Total
100.0%5,416,60323.2%
24,901,94423,233,21223,328,69128,745,29422.0517.52
Note: Includes Interfund Transfers
SPECIAL REVENUE FUNDS PERSONNEL
Number of Positions23.9023.6528.5517.52(11.03)-38.6%
as % of Total City Workforce2.3%2.2%2.6%1.6%
{ǒƒƒğƩǤ tğŭĻ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTPROGRAM
OTS - Traffic Offenders Program020-405
Statement of Purpose
To account for and monitor "program" funds received for fines imposed on vehicle drivers who are
driving without a license or a suspended or revoked license.
SERVICE PROGRAM
This program focuses on targeting suspended/revoked and unlicensed drivers. The program was originally funding
police officers through a grant from the Office of Traffic Safety. Fines generated through the grant were set-aside
to be used for the continuation of the program after the grant period.
ЎΏЋ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
OTS - Traffic Offender Program
02014405
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001 Balance from Prior Year 00185,15079,205
57490 Traffic Offender - Program Income 44,29039,20056,60040,000
58000 Earnings on Investments 1,3541,1109200
TOTAL REVENUES45,64440,310242,670119,205
EXPENDITURES
61000 Salaries & Wages-Regular 58,68059,59859,67063,810
61040 Salaries & Wages-Overtime 18,02632,50520,0000
61100 Retirement Plan 7,2929,71511,64414,580
61120 Medicare Insurance 844862866900
61130 Employees Insurance 7,7267,7348,0088,820
61170 Retiree Health Insurance 9579521,0460
61180 Compensation Insurance 562574621595
SUBTOTAL PERSONNEL94,087111,940101,85588,705
62010 Communications 7,7388,55700
62120 Training & Transportation 2813755,0000
62300 Other Contractual Services 13,405095,2959,600
SUBTOTAL CONTRACTUAL21,4248,932100,2959,600
63001 Misc Office Expenses 2,6831,2955,0000
63202 Operating Materials & Equipment 00014,740
SUBTOTAL COMMODITIES2,6831,2955,00014,740
65010 Rental City Equipment 01,9254,6200
65400 Indirect Operating Expenses 5,7998,2997,1006,160
SUBTOTAL FIXED CHARGES5,79910,22411,7206,160
66400 Machinery & Equipment 0023,8000
SUBTOTAL CAPITAL0023,8000
TOTAL EXPENDITURES123,993132,390242,670119,205
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
Senior Office Assistant
10061.001.00
TOTAL
1.000.001.000.00
ЎΏЌ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTPROGRAM
Inmate Welfare Fund023-475
Statement of Purpose
To account for activity in the Inmate Welfare Fund.
SERVICE PROGRAM
Inmate Welfare Fund (Fund '023-14-475)
This program is funded through donations, profits on the sale of commissary items and commissions for
personal items purchased or services used by the inmates of the Santa Ana Jail. This service is
authorized by the State of California Penal Code Section 4025.
ЎΏЍ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Inmate Welfare Fund
02314475
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001 Balance from Prior Year 0039,870110,945
57000 Expense Reimbursement 1,0895781,1550
57403 Inmate Recovery 485,397315,047382,825268,800
58000 Earnings on Investments 5772742650
TOTAL REVENUES487,063315,899424,115379,745
EXPENDITURES
61000 Salaries & Wages-Regular 136,83629,511119,0850
61020 Salaries Part-Time 32,59132,41000
61040 Salaries & Wages-Overtime 1,82044600
61100 Retirement Plan 18,7697,33121,8990
61110 Part-time Retirement 83783100
61120 Medicare Insurance 2,5228061,7270
61130 Employees Insurance 28,5288,41023,1980
61170 Retiree Health Insurance 1,3514761,1890
61180 Compensation Insurance 4,0378182,9520
SUBTOTAL PERSONNEL227,29281,039170,0500
62300 Contract Svcs - Professional 160,776108,987150,000150,000
62600 Parking Validation 19,46224,13920,00020,000
SUBTOTAL CONTRACTUAL180,238133,126170,000170,000
63001 Misc Office Expenses 187,725128,99071,505209,745
63200 Operating M&S Bldgs/Grounds 0000
SUBTOTAL COMMODITIES187,725128,99071,505209,745
65400 Indirect Operating Expenses 12,9745,61912,5600
SUBTOTAL FIXED CHARGES12,9745,61912,5600
66400 Machinery & Equipment 0000
SUBTOTAL CAPITAL0000
TOTAL EXPENDITURES608,229348,774424,115379,745
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
7629Correctional Supervisor1.000.00
1006 Senior Office Assistant 0.500.00
TOTAL 1.500.000.000.00
ЎΏЎ
GENERAL FUND SPECIAL REVENUE
POLICE DEPARTMENTPROGRAM
Police Special Revenue Fund024 - Various
Statement of Purpose
To account for special revenue sources received by the Police Department.
SERVICE PROGRAM
Police Special Revenue Fund - General (Fund 024-400)
This program supports the various General operating expenses in which the expenditures are
reimbursed back to the Department. This includes special event overtime.
Police Special Revenue Fund - General (Fund 024-410)
This program supports the various Programs expenses in which the expenditures are
reimbursed back to the Department. This includes small grants and programs that are reimbursed.
K-9 Program (Fund 024-432)
This program was originally funded through the "LaVerne M. Wheeler 1990 Revocable Trust" and is for the
Department.
The Wheeler Fund has been exhausted but nevertheless donations are likely to continue on a yearly basis from
Mildred Proctor's Trust and from other donors.
ЎΏЏ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Police Special Revenue
024 Various
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
57000 Expense Reimbursement 30,50211,09625,0000
57010 Miscellaneous Recoveries 85,78937,04650,14041,765
57081 Gifts & Donations 81,154410,0000
Police OT Reimbursement
574001,012,1761,014,6461,074,0001,015,000
57482 Donations - Animal Outreach 16,7223,4875,0004,115
58000 Earnings on Investments 43294200200
TOTAL REVENUES1,226,7751,066,3731,164,3401,061,080
EXPENDITURES
24-400 Police Special Revenue - General 1,183,7701,213,7571,072,140986,080
24-410 Police Special Revenue - Programs 64,424100,84092,20075,000
24 432 K-9 Program 1484000
1,248,3411,314,6371,164,3401,061,080
POLICE DEPARTMENTACCOUNTING UNIT
Police Special Revenue - General
02414400
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61040 Salaries Overtime 1,092,3391,119,275980,000750,000
61100 Retirement-Employer Contribution 0(10)00
61120 Medicare Insurance 0(0)00
61130 Health Insurance 0(0)00
61180 Worker Compensation Insurance 0(3)00
SUBTOTAL PERSONNEL1,092,3391,119,275980,000750,000
62120 Training, Transportation, Meeting 1,8181,49902,000
62300 Contract Sacs - Professional 3,02203,820140,000
SUBTOTAL CONTRACTUAL4,8401,4993,820140,000
63001 Misc. Office Expenses 567(8,107)1,0008,195
SUBTOTAL COMMODITIES567(8,107)1,0008,195
Indirect Costs
6540086,024101,10387,32085,885
SUBTOTAL FIXED COSTS86,024101,10387,32085,885
TOTAL EXPENDITURES1,183,7701,213,7711,072,140984,080
POLICE DEPARTMENTACCOUNTING UNIT
Police Special Revenue - Programs
02414410
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61020 Salaries Part-Time 012500
61040 Salaries Overtime 30,36927,23857,20040,000
61100 Retirement-Employer Contribution 03200
61120 Medicare Insurance 0200
61180 Worker Compensation 0100
SUBTOTAL PERSONNEL30,36927,39957,20040,000
62120 Training, Transportation, Meeting 12,2138,10112,00012,000
62300 Contract Svcs - Professional 8,13926,5918,0008,000
SUBTOTAL CONTRACTUAL20,35234,69220,00020,000
63001 Misc. Office Expenses 13,70223,34015,00015,000
SUBTOTAL COMMODITIES13,70223,34015,00015,000
Machinery & Equipment
66400015,40900
SUBTOTAL CAPITAL015,40900
TOTAL EXPENDITURES64,42485,43192,20075,000
POLICE DEPARTMENTACCOUNTING UNIT
K-9 Program
02414432
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
63001 Misc. Office Expenses 1484000
SUBTOTAL COMMODITIES1484000
TOTAL EXPENDITURES1484000
ЎΏА
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTPROGRAM
Criminal Activities - All Activities026 - Various
Statement of Purpose
To enhance the investigation, detection and prosecution of drug-related criminal activities.
These programs are funded by criminal assets which are seized under existing municipal, state and federal laws.
SERVICE PROGRAM
CRIMINAL ACTIVITIES - STATE (Fund '026-435)
This program is funded through asset seizures processed through the State of California and state laws.
CRIMINAL ACTIVITIES - DEPT. OF JUSTICE (Fund '026-450)
This program is funded through "pass-thru" asset seizures processed through U.S. Dept. of Justice agencies
which the SAPD participated on.
CRIMINAL ACTIVITIES - DEPT. OF TREASURY (Fund '026-455)
This program is funded through "pass-thru" asset seizures processed through U.S. Dept. of Treasury agencies
which the SAPD participated on.
CRIMINAL ACTIVITIES - STATE 15% SET-ASIDE (Fund '026-460)
This program is funded through asset seizures processed through the State of California and state laws.
The State of California requires a 15% set-aside from all state seizures proceeds to be used for drug
awareness education and training in the local community.
Note: Effective FY 2016-16, new funds were created for 02614450 (DOJ) and 02614455 (Treasury).
See funds 166 and 167 for FY 2016-17 budgeted amounts.
ЎΏБ
SPECIAL REVENUE FUNDS
RESOURCE SUMMARY
POLICE DEPARTMENTACCOUNTING UNIT
Criminal Activities - All
026 Various
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
Balance from Prior Year
50001005,592,045450,885
57010 Miscellaneous Recoveries 22,73935,23300
57405 Evidence Recoveries/DOJ 868,2712,442,35000
57406 Evidence Recoveries/US Treasury 337,671194,97400
57407 Evidence Recoveries/State 63,0038,79700
57408 Evidence Recoveries/State - 15%11,1181,55200
57410 Evidence Recoveries/RNSP 716,358305,59500
Earnings on Investments
5800032,80252,03900
Net Incr. (Decr.) in Fair Value of Invest.
58002(19,452)7,69400
TOTAL REVENUES2,032,5103,048,2335,592,045450,885
EXPENDITURES
Criminal Activities - CA
26-4350068,190374,420
Criminal Activities - General
26-44500076,465
Criminal Activities - DOJ
26-450997,3551,135,3475,175,0650
Criminal Activities - Treasury
26-4550349,214337,6700
Criminal Activities - State 15%
26-46049,1001,70411,1200
TOTAL EXPENDITURES 1,046,4551,486,2655,592,045450,885
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
Police Officer - PAAL
32001.000.00
TOTAL
1.000.00
ЎΏВ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Criminal Activity - CA
02614435
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Part-time
610300058,2450
Part-Time Retirement
61110002,1850
Medicare Insurance
61120008450
Compensation Insurance
61180001,7250
SUBTOTAL PERSONNEL0063,0000
Contract Svcs - Professional
623000000
SUBTOTAL CONTRACTUAL0000
Miscellaneous Office Expenses
63001000374,420
SUBTOTAL FIXED CHARGES000374,420
Indirect Operating Expenses
65400005,1900
SUBTOTAL FIXED CHARGES005,1900
TOTAL 0068,190374,420
ЎΏЊЉ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Criminal Activity - DOT
02614455
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62300 Contract Services 0349,214337,67076,465
SUBTOTAL CONTRACTUAL0349,214337,67076,465
TOTAL 0349,214337,67076,465
ЎΏЊЊ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Criminal Activity - DOJ
02614450
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries & Wages-Regular 128,493120,111121,2930
61030 Salaries Part-time 0000
61040 Salaries & Wages-Overtime 108,937103,7471,040,0000
61100 Retirement Plan 25,38738,91445,5150
61110 Part-time Retirement 0000
61120 Medicare Insurance 8671,7401,7580
61130 Employees Insurance 17,55717,54418,1590
61170 Retiree Health Insurance 8578169120
61180 Compensation Insurance 9,0489,0539,9480
SUBTOTAL PERSONNEL291,145291,9251,237,5850
62000 Utilities 25,99328,09930,0000
62010 Communications 6,6765,9247,0000
62300 Contract Svcs - Professional 473,539469,9722,023,4200
SUBTOTAL CONTRACTUAL506,208503,9952,060,4200
63001 Miscellaneous Office Expenses 100,351176,3351,000,0000
SUBTOTAL COMMODITIES100,351176,3351,000,0000
65010 Equipment Rental, City 0000
65050 Information System Strategic Plan 59,99059,99059,9900
65400 Indirect Operating Expenses 14,82620,163103,4700
SUBTOTAL FIXED CHARGES74,81680,153163,4600
66200 Building Improvement 082,93900
66400 Machinery & Equipment 24,8350113,6000
66510 Software 00600,0000
SUBTOTAL FIXED CHARGES24,83582,939713,6000
TOTAL 997,3551,135,3475,175,0650
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
3200Police Officer - PAAL1.000.00
TOTAL 1.000.00
ЎΏЊЋ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Criminal Activity - CA 15% Set-aside
02614460
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Part-time
6102035,6117600
Salaries & Wages-Overtime
610400000
Part-time Retirement
611101,335300
Medicare Insurance
61120516100
Compensation Insurance
611801,054200
SUBTOTAL PERSONNEL38,5178200
Contract Services - Professional
623002636900
SUBTOTAL CONTRACTUAL2636900
Miscellaneous Office Expense
6300110,3211,55211,1200
SUBTOTAL COMMODITIES10,3211,55211,1200
Indirect Operating Expenses
654000000
SUBTOTAL FIXED CHARGES0000
TOTAL 49,1001,70411,1200
ЎΏЊЌ
SPECIAL REVENUE FUND
RESOURCE SUMMARY
SPECIAL GAS TAX FUND - PWA
029
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward0001,385
52300HWY User Tax Allocation (2105)2,411,1511,937,8162,043,9322,093,945
52301HWY User Tax Allocation (2106)1,089,3791,246,2031,058,5691,026,875
52302HWY User Tax Allocation (2107)2,677,8062,480,0472,794,4322,907,780
52320HWY User Tax Allocation (2103)State TCRF4,939,1053,311,7991,620,473790,760
56300Engineering Cost Allocation10,00010,00010,00010,000
58000Earning On Investments57,92784,41800
58004Interest Earned on Bond Proceed49,35948,99200
58005Investment Income-Trustee0100
----------------------------------------------------------------------
TOTAL REVENUES11,234,7279,119,2777,527,4066,830,745
EXPENDITURES
02917019Gas Tax Interfund Transfer 2,519,2914,688,48220,0000
029170202007 COP Bond Payment 4,197,8394,197,9314,197,6804,188,930
02917620Traffic Signal Maintenance 1,429,8841,305,1901,381,2731,079,640
02917635Median Landscaping 927,984934,1471,217,227985,655
02917660Roadway Maintenance 548,235510,683711,226576,520
----------------------------------------------------------------------
TOTAL EXPENDITURES9,623,23311,636,4327,527,4066,830,745
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000#Personnel262,620368,448254,636293,680
62000Contractual2,509,2242,363,9372,966,1992,266,490
63000Commodities4054702,0001,595
65000Cross Charges65,07587,274101,89195,050
66000Capital79,937(54,860)00
67000Debt Service4,186,6814,182,6814,182,6804,173,930
68000Transfers2,519,2914,688,48220,0000
----------------------------------------------------------------------
TOTAL9,623,23311,636,4327,527,4066,830,745
==========================================
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
01295Active Transportation Coordinator1.000.001.000.00
02100Assistant Engineer II0.000.250.00
02155Assistant Traffic Operations Engineer0.350.000.350.00
02129Principal Civil Engineer (MM)0.000.170.00
07330Senior Office Assistant0.700.000.000.00
09505Permit Parking Aide, P/T0.000.100.000.00
----------------------------------------------------------------------
Total2.050.101.770.00
==========================================
ЎΏЊЍ
SPECIAL REVENUE FUNDS
Special Gas Tax FundPROGRAMFund 02917019
PURPOSE:
California Streets & Highway Code Section 2105 provides apportionments to cities and counties of a portion of the revenues
derived from a per gallon tax on motor vehicle fuels in accordance with prescribed formulas. A city's or county's entitlement to the
apportioned funds is conditional upon its expenditures from its general fund for street and highway purposes for an amount not less
than the annual average of is expenditures during the 1987-88, 1988-89, and 1989-90 fiscal years.
California Streets & Highways Code Section 2106 (a) provides that each city in the state shall receive a fixed monthly
apportionment of $400 ($4,800 per year). In addition to this fixed amount, under Section 2106 (c.) after counties receive their
portion of the overall base sum, the balance will be apportioned on a monthly basis to cities for use during the 2002- 2003 fiscal
year.
California Streets & Highways Code Section 2107 provides for the monthly apportionment of a sum equal to $0.00725 per gallon
of motor vehicle license tax among cities, based on population. In addition, SB215 (Chapter 541, Statutes of 1981) provided for a
one-time appropriation of $59 million to be allocated to cities in fiscal year 1982-83. Beginning in fiscal year 1983-84, cities now
receive $0.01 of the $0.02 increase in gas taxes pursuant to SB 215.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
02917019 INTERFUND TRANSFER
68000-058Transfer to Fund 058174,0623,381,68800
68000-059Transfer to Fund 0592,335,2291,296,79410,0000
68000-086Transfer to Fund 08610,00010,00010,0000
TOTAL INTERFUND TRANSFERS2,519,2914,688,48220,0000
ЎΏЊЎ
SPECIAL REVENUE FUND
SPECIAL GAS TAX FUNDACCOUNTING UNIT
2007 COP Bond Payment 02917020
Account
ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
Code FY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
62300Contract Services-Professional8,15711,90000
62401Trustee Fee3,0003,35015,00015,000
SUBTOTAL CONTRACTUAL11,15715,25015,00015,000
67300Bond Principal1,275,0001,325,0001,325,0001,450,000
67310Bond Interest2,911,6812,857,6812,857,6802,723,930
SUBTOTAL DEBT SERVICE4,186,6814,182,6814,182,6804,173,930
TOTAL4,197,8394,197,9314,197,6804,188,930
ЎΏЊЏ
SPECIAL REVENUE FUND
PUBLIC WORKS AGENCYPROGRAM
Traffic Signal Maintenance & Engineering02917620
Statement of Purpose
Facilitate the operation and maintenance of the advanced traffic management system (ATMS), including the
citywide traffic signal and communication networks, the Santa Ana Traffic Management Center, and the
traffic information system.
Accomplishments in FY 2015-16
*Maintained and operated the City's ATMS, including citywide traffic signal communication network.
*Implemented new traffic signal coordination timing on First St and Edinger Ave
*Upgraded 12 traffic signal cabinets
Action Plan for FY 2016-17
*Maintain and operate the City's ATMS, including citywide traffic signal communication network.
*Implement new traffic signal coordination timing for Grand Ave, Bristol St, Westminster/17th and Harbor Blvd
*Upgrade 22 traffic signal cabinets
*Upgrade 3 bike trail traffic signals
*Upgrade pedestrian heads and push buttons to current ADA standards
*
Upgrade all 8" vehicle heads to current standards
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of traffic signals operated and maintained297298298301
# of traffic signals in city maintained by others32323232
# of CCTV cameras operated and maintained87899294
# of emergency vehicle preemptions maintained140140141141
# of activated flashing crosswalks/beacon11141616
maintained
# of street name signs replaced13133010
# of variable speed signs maintained0777
Efficiency
Average annual maintenance cost in dollars
per traffic signal (including energy cost)3,1803,1263,5443,332
ЎΏЊА
SPECIAL REVENUE FUND
SPECIAL GAS TAX FUNDACCOUNTING UNIT
Traffic Signal Maintenance 02917620
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular196,024261,605165,334200,070
61020Salaries Part-Time8,5159,8612,3320
61100Retirement-Employer Contribution052100
61110Part-Time Retirement24,55943,35437,14550,030
61120Medicare Insurance2,9603,8982,6263,135
61130Health Insurance24,96842,18138,71535,665
61170Retiree Health Benefits3,3173,1313,1250
61180Worker Compensation Insurance1,9743,8975,3604,780
SUBTOTAL PERSONNEL262,318368,448254,636293,680
62000Utilities197,514169,117206,000206,000
62010Communications5,5567,47910,00010,000
62300Contract Services-Professional50,15678,49886,22482,000
62321Maintenance & Repair Improvement793,147673,498753,975424,360
SUBTOTAL CONTRACTUAL1,046,372928,5931,056,199722,360
65020City Yard Rental6,2406,2406,2407,075
65100Insurance Charges25,74525,74525,74526,585
65240Public Works Administrative Charges8,9709,04512,91712,915
65400Indirect Costs021,97925,53617,025
SUBTOTAL CROSS CHARGES40,95563,00970,43863,600
66220Improvements Other Than Building79,937 (54,860)00
SUBTOTAL CAPITAL 79,937 (54,860)00
TOTAL1,429,5821,305,1901,381,2731,079,640
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
0.000.00
01295Active Transportation Coordinator1.001.00
02100Assistant Engineer II0.000.25
0.000.00
02155Assistant Traffic Operations Engineer0.350.35
02129Principal Civil Engineer (MM)0.000.17
0.00
07330Senior Office Assistant0.700.00
0.000.100.00
09505Permit Parking Aide, P/T
TOTAL2.050.101.770.00
ЎΏЊБ
SPECIAL REVENUE FUND
PUBLIC WORKS AGENCYPROGRAM
Median Landscaping02917635
Statement of Purpose
Provide Santa Ana with quality landscaped medians.
This program includes the design review, maintenance, and improvement of landscaped medians to improve traffic flow and
enhance the City's beautification efforts.
Accomplishments in FY 2015-16
*Maintained and improved median landscaping.
*Implemented new schedule and reduced monthly cost for reduction in mowing due to "no water to grass in medians"
due to State mandate.
Action Plan for FY 2016-17
*Continue to maintain and improve median landscaping.
*Develop a schedule for updated inventory to maximize contractor time in the medians.
*Prepare Request for Proposals to implement new contract specifications in compliance with State water conservation.
mandate for not watering medians containing grass.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of neighborhood monuments maintained27272727
# of street medians maintained28283030
# of arterial sidewalks maintained13131313
# of water reservoir areas maintained8888
1111
# of parking structures and lots maintained
# of miscellaneous areas maintained24242424
# of annual color areas maintained11111111
Efficiency
Annual irrigation cost ($)380,000380,000200,000 200,000
Annual maintenance cost ($)575,000628,000653,000 510,000
Square footage of landscaping maintained 3,677,0003,725,0003,725,000 3,725,000
Irrigation costs per sq. ft. of landscaping ($)0.100.100.10 0.05
Maintenance costs per sq. ft. of landscaped area ($)0.160.170.18 0.14
ЎΏЊВ
SPECIAL REVENUE FUND
SPECIAL GAS TAX FUNDACCOUNTING UNIT
Median Landscaping 02917635
Account
ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
Code FY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
62000Utilities367,290365,082345,000275,170
62320Maintenance & Repair Buildings & Ground542,979551,259850,000688,260
SUBTOTAL CONTRACTUAL910,269916,3421,195,000963,430
65040Computer Services Charge7,4657,4657,4657,465
65240Public Works Administrative Charges10,25010,34014,76214,760
SUBTOTAL CROSS CHARGES17,71517,80522,22722,225
TOTAL927,984934,1471,217,227985,655
ЎΏЋЉ
SPECIAL REVENUE FUND
PUBLIC WORKS AGENCYPROGRAM
Roadway Maintenance02917660
Statement of Purpose
Provide safe and well-maintained roadways and sidewalks through the use of state-of-the-art
equipment and the latest maintenance techniques.
Accomplishments in FY 2015-16
*
Provided background, support and expertise to Downtown Development Liaison
Utilized sidewalk grinding services more frequently for permanent repair in place to asphalt ramping repairs
*
which deteriorate over time.
Action Plan for FY 2016-17
*Utilize real-time dispatching software to expedite service delivery to public and inventory service data.
*Implement new paving standard for emergency street repairs on newly reconstructed streets under moratorium.
ActualActualObjective
Estimated
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Tons of asphalt concrete (AC) - street patching1,2851,1001,200 1,200
Tons of asphalt concrete (AC) - potholes720650650
650
Potholes filled (locations)1,9101,9002,000
2,000
Crack sealing used (linear feet)08,0705,000
3,000
Sidewalk patching (sq. ft.)7,7007,0006,000
5,000
Sidewalk offset grinding (lf)32,50032,50035,00035,000
ЎΏЋЊ
SPECIAL REVENUE FUND
SPECIAL GAS TAX FUNDACCOUNTING UNIT
Roadway Maintenance 02917660
Account
ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
FY 13-14FY 14-15FY 15-16FY 16-17
Code
EXPENDITURES
62300Contract Services-Professional541,425503,752700,000565,700
SUBTOTAL CONTRACTUAL541,425503,752700,000565,700
63001Miscellaneous Operating Expenses4054702,0001,595
SUBTOTAL COMMODITIES4054702,0001,595
65240Public Works Administrative Charges6,4056,4609,2269,225
SUBTOTAL CROSS CHARGES6,4056,4609,2269,225
TOTAL548,235510,683711,226576,520
ЎΏЋЋ
SPECIAL REVENUE FUNDS
RESOURCE SUMMARY
VARIOUSACCOUNTING UNIT
Air Quality Improvement Fund 031-VARIOUS
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward00600,000606,900
52350AQMD AB 2766303,633518,144414,000414,000
52350AQMD - MSRC000815,500
52040Gran-Other4,709000
57010Miscellaneous Recoveries1,7052,4751,8501,850
58000Earnings on Investments2,6954,555300300
TOTAL REVENUES312,742525,1751,016,1501,838,550
EXPENDITURES
03110101Fleet Services6,230265,427526,365375,500
03110102MSRC Grant000815,500
03109050Personnel136,176104,301308,475319,025
03116510Planning & Building186,53369,358181,310328,525
TOTAL EXPENDITURES328,939439,0871,016,1501,838,550
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0471Benefits Supervisor0.250.25
0770Sr. Personnel Technician0.500.50
7070Personnel Services Specialist 1.001.00
2500Planning Manager0.250.25
0810Principal Planner0.250.15
2470Senior Planner0.000.10
2450Associate Planner0.450.45
7330Senior Office Assistant0.050.05
TOTAL2.750.002.750.00
ЎΏЋЌ
SPECIAL REVENUE FUNDS
PERSONNEL SERVICESPROGRAM
Air Quality Improvement Fund03109050
Statement of Purpose
To provide responsive, efficient services to City employees to achieve the South Coast Air Quality Management District
(SCAQMD) Average Vehicle Ridership (AVR) goal of 1.5 persons per vehicle to attain federal/state air quality standards.
This program is responsible for the development, implementation, monitoring, and evaluation of the City's Employee
Commute Reduction Program. Major components include promoting alternate transportation modes and associated air
quality and health benefits; implementing the City's SCAQMD-approved incentive programs; monitoring employee
participation; conducting annual AVR (Average Vehicle Ridership) survey; and preparing Employee Commute Reduction
Program for annual analysis and submission to SCAQMD.
Accomplishments in FY 2015-2016
*Prepared City's 2014 Annual Analysis of the Employee Commute Reduction Program.
*Marketed approved Program through promotional fliers, Blue Skies newsletter, and oral presentations.
*Hosted jointly (with Benefits Division) the City's Annual Transportation/Benefits Faire.
* Conducted annual AVR and Southern California Rideshare survey.
*Established two Vanpools that City Employees participate in.
Action Plan for FY 2016-2017
*Promote alternate transportation modes through informational meetings, fliers, Kiosk system, and the
Annual Transportation/Benefits Faire.
*Continue to monitor and evaluate employee participation in incentive programs.
Conduct annual AVR & Commuter survey (utilizing optional on-line survey methods) and prepare the 2013
*
Annual Analysis of the Employee Commute Reduction Program.
*Participate in inter-departmental air quality trip reduction initiatives.
*Ensure City compliance with laws and regulations related to AQMD's Rule 2202.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
% of new employees receiving Work Trip Reduction
100%100%100%100%
Program (TRP) information.
% of employees completing annual Average Vehicle
93%95%95%98%
Ridership (AVR) and Commuter surveys.
# of employees:
attending TRP informational presentations (NEO)
171137170175
receiving custom transit route planners/match lists
76757575
Efficiency
% of employee requests for information answered
100%100%100%100%
within 3 working days
% of employee incentives processed within 15
100%100%100%100%
working days of timely submission.
Effectiveness
City Average Vehicle Ridership (AVR)
1.41.51.51.7
ЎΏЋЍ
SPECIAL REVENUE FUNDS
PERSONNEL SERVICESACCOUNTING UNIT
Air Quality Improvement Fund03109050
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages-Regular64,297 23,984133,215136,905
61030Salaries & Wages-Overtime001,0001,000
61100Retirement Plan0 (320)23,85030,535
61120Medicare Insurance0 (201)1,8601,915
61130Employees Insurance0 (1,832)13,03014,155
61170Retiree Health Insurance73702,2450
61180Compensation Insurance0 (419)1,3351,370
SUBTOTAL PERSONNEL
65,03421,212176,535185,880
62010Communications00445445
62120Training & Transportation5755863,4253,425
62140Other Agency Services1,0021,0183,9303,930
62200Advertising002,6402,640
62300Other Contract Services1000
12
Other Personnel Services
623022,23124,57524,575
3,8101,61635,01535,015
SUBTOTAL CONTRACTUAL
63001Other Material & Supplies6135,0759,7409,740
SUBTOTAL COMMODITIES
6135,0759,7409,740
65400Indirect Operating Expenses3,2336,11911,16512,370
SUBTOTAL FIXED CHARGES
3,2336,11911,16512,370
69101Bicycle Commute Incentive4,030 4,575 5,0005,000
69102Bus Passes5,216 6,889 12,00012,000
69103Car Pool Incentive24,400 24,210 22,02022,020
69104Train Passes24,735 24,255 30,00030,000
69105Walking Commute Incentive5,105 8,350 5,0005,000
69106Incentive Drawings0 2,000 2,0002,000
SUBTOTAL CONTRACTUAL63,48670,27976,02076,020
TOTAL
136,176104,301308,475319,025
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
0472Senior Personnel Analyst0.250.25
0770Sr. Personnel Technician0.500.50
Personnel Services Specialist
70701.001.00
TOTAL
1.750.001.750.00
ЎΏЋЎ
SPECIAL REVENUE FUNDS
FLEET SERVICESACCOUNTING UNIT
Air Quality Improvement Fund03110101
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62300Other Contract Services0020,00020,000
SUBTOTAL CONTRACTUAL
0020,00020,000
63001Other Material & Supplies0020,00020,000
SUBTOTAL COMMODITIES
0020,00020,000
66220Improvements Other Than Buildings3,227138,306326,365258,500
66400Machinery & Equipment3,003127,121160,00077,000
SUBTOTAL CAPITAL
6,230265,427486,365335,500
TOTAL
6,230265,427526,365375,500
ЎΏЋЏ
SPECIAL REVENUE FUNDS
FLEET SERVICESACCOUNTING UNIT
Air Quality Improvement Fund - MSRC03110102
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
62300Other Contract Services0000
SUBTOTAL CONTRACTUAL
0000
63001Other Material & Supplies0000
SUBTOTAL COMMODITIES
0000
66220Improvements Other Than Buildings000233,500
66400Machinery & Equipment000582,000
SUBTOTAL CAPITAL
000815,500
TOTAL
000815,500
ЎΏЋА
SPECIAL REVENUE FUNDS
PLANNING & BUILDING AGENCYPROGRAM
Air Quality Improvement Fund03116510
Statement of Purpose
To formulate and coordinate policies and programs and assist in the improvement of the City's air quality.
The Planning Division of the Planning and Building Agency has been assigned the responsibility of formulating and
coordinating the City's air quality improvement policies and programs. This lead role involves participation in a number of
regional planning and air quality groups/activities, including the Orange County Council of Government Technical Advisory
Committee. The Air Quality Trust Fund covers a majority of the costs to facilitate these efforts, and also funds
miscellaneous air quality improvement projects.
SERVICE PROGRAM
AIR QUALITY IMPROVEMENT PLAN
Planning staff assumes the lead role in coordinating the City's air quality improvement activities. This includes identifying
goals, policies, programs, and funding source(s) for local implementation of Federal and State ambient air quality goals. The
City builds upon the analysis and findings of the ongoing Technical Advisory Committee of the Orange County Council of
Governments.
ЎΏЋБ
SPECIAL REVENUE FUNDS
PLANNING & BUILDING AGENCYACCOUNTING UNIT
Air Quality Improvement Fund 03116510
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries & Wages-Regular64,15334,669127,735127,855
61000
8,9575,88520,88529,605
61100 Retirement Plan
5565281,3551,855
61120 Medicare Insurance
9,4446,16720,73020,840
61130 Employees Insurance
2,5751,5151,8500
61170 Retiree Medical Insurance
1,3475,2132,7902,515
61180 Compensation Insurance
87,03353,977175,345182,670
SUBTOTAL PERSONNEL
94,99711,0510140,000
62300 Other Contractual Services
94,99711,0510140,000
SUBTOTAL CONTRACTUAL
4,5044,3305,9655,855
65400 Indirect Operating Expenses
4,5044,3305,9655,855
SUBTOTAL FIXED CHARGES
186,53369,358181,310328,525
TOTAL
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
2500 Planning Manager0.250.25
8100 Principal Planner0.150.15
2470 Senior Planner0.100.10
2450Associate Planner0.450.45
7330Senior Office Assistant0.050.05
1.000.001.000.00
Note: the balance of these positions are
funded in Planning Division 11-6510
ЎΏЋВ
SPECIAL REVENUE FUNDS
RESOURCE SUMMARY
VARIOUISACCOUNT UNIT 074
Civic CenterActivityVarious
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
Civic Center Project Charges
5332217,71417,667620,000990,000
Civic Center Maintenance Charges
533231,183,8751,250,0001,640,1701,697,580
Civic Center Police Security
533241,198,9171,027,8691,487,4001,531,605
Transfer From General Fund
5900011600,000820,0001,045,0001,464,345
TOTAL REVENUES
3,000,5053,115,5364,792,5705,683,530
EXPENDITURES
Civic Center Maintenance - Non-Dept.
07413015600,000820,0001,045,0001,464,345
Civic Center Maintenance
074132501,278,2021,206,7901,640,1701,697,580
Civic Center Capital Projects
074132601,10517,898620,000990,000
Civic Center Security
074144001,185,8311,030,3941,487,4001,531,605
TOTAL EXPENDITURES
3,065,1383,075,0824,792,5705,683,530
*
Additional funding of $419,345 to be provided
in October 2015 pending City Council approval
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
General Maintenance Leader
41901.001.00
Assistant Park Landscape Planner
02801.001.00
Police Officer
32008.008.00
Park Maintenance Assistant
93005.005.00
TOTAL 10.005.0010.005.00
ЎΏЌЉ
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT
Civic Center Maintenance - Non-Departmental 07413015
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Payment to Subagent*
69135600,000820,0001,045,0001,464,345
SUBTOTAL CAPITAL600,000820,0001,045,0001,464,345
TOTAL600,000820,0001,045,0001,464,345
*Payment is the City's contribution to the
Civic Center Authority
Additional funding of $419,345 to be provided
in October 2015 pending City Council approval
ЎΏЌЊ
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
Civic Center Maintenance07413250
Statement of Purpose
To improve the quality of life of those who visit the Civic Center by providing quality customer service in an atmosphere
of continuous improvement and strong employee development.
This program provides for Civic Center grounds/landscape maintenance, refuse collection, maintenance of lighting and
irrigation systems, sweeping of parking lots, and maintenance of reflective pools and fountains.
Accomplishments in FY 14-15 & FY 15-16
*
Sustainable Site Initiative-Continued to promote sustainable site improvements, that reduced maintenance, enhanced
aesthetics, reduced hydro carbon-emissions and conserved resources.
*
Continue landscape maintenance, pavement cleaning and fountain maintenance services and provided quality inspection
*
services to ensure a well maintained Civic Center.
Action Plan for FY 2016-17
*
Sustainable Site Initiative-Continue to promote sustainable site improvements, that reduce maintenance, enhance
aesthetics, reduce hydro carbon-emissions and conserve resources.
*
Continue landscape maintenance, pavement cleaning and fountain maintenance services and provide quality inspection
*
services to ensure a well maintained Civic Center.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Number of days providing landscape maintenance365365365365
Number of days providing custodial maintenance365365365365
One-half of Civic Center Trees pruned512512512512
ЎΏЌЋ
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Civic Center Maintenance07413250
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Regular
61000264,141256,809170,030162,560
Salaries Part-Time
6102063,39022,48394,10094,100
Salaries Overtime
610405,3341,47405,000
Retirement-Employer Contribution
6110033,13341,24833,18038,125
Part-Time Retirement
611102,0608433,5303,530
Medicare Insurance
611203,4942,8672,6603,725
Health Insurance
6113054,33954,42137,46040,775
Retiree Health Benefits
611704,0404,0311,7000
Worker Compensation Insurance
6118031,98925,67926,52022,990
SUBTOTAL PERSONNEL
461,920409,855369,180370,805
Utilities
62000302,246310,929390,000403,650
Communications
620106351,4051,2701,500
Contractual Services-Professional
623007941,7671,0005,000
M & R Bldgs. & Ground
62320372,861353,091746,580758,820
SUBTOTAL CONTRACTUAL
676,535667,1921,138,8501,168,970
OP M&S Buildings & Grounds
6320041,79919,72338,10050,000
Fuel
633005,6445,1147,3758,000
SUBTOTAL COMMODITIES
47,44324,83745,47558,000
Rental City Equipment
6501017,03117,46017,19524,860
Accident Repair & Replacement Charge
65012000725
Insurance Charges
6510052,48052,47747,23052,450
Indirect Costs
6540022,79234,96922,24021,770
SUBTOTAL FIXED CHARGES
92,303104,90686,66599,805
TOTAL
1,278,2021,206,7901,640,1701,697,580
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
General Maintenance Leader
41901.001.00
Assistant Park Landscape Planner
02801.001.00
Park Maintenance Assistant
93005.005.00
TOTAL 2.005.002.005.00
ЎΏЌЌ
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
Civic Center Capital Projects07413260
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Internal Departments Personal Charges
652058,171000
SUBTOTAL FIXED CHARGES
8,171000
Improvements Other Than Building
66220(7,066)17,898620,000990,000
SUBTOTAL CAPITAL
(7,066)17,898620,000990,000
TOTAL
1,10517,898620,000990,000
ЎΏЌЍ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTPROGRAM
Civic Center Security074-400
Statement of Purpose
To patrol and provide security in the Civic Center Plaza area.
SERVICE PROGRAM
This program is funded from the Civic Center Authority (a "joint powers" agency) and provides seven officers
to patrol and provide security to the "common areas" in the Civic Center Plaza.
ЎΏЌЎ
SPECIAL REVENUE FUND
POLICE DEPARTMENTACCOUNTING UNIT
Civic Center Security
07414400
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries & Wages-Regular
61000763,980614,713855,762883,360
Salaries & Wages-Overtime
610408,0449,80900
Retirement Plan
61100152,471193,998321,133358,240
Medicare Insurance
6112013,30410,89612,40810,955
Employees Insurance
61130116,90395,362145,260130,775
Retiree Health Insurance
611706,4103,6406,4176,625
Compensation Insurance
6118066,30245,70770,17256,405
SUBTOTAL PERSONNEL1,127,414974,1251,411,1501,446,360
Indirect Operating Expenses
6540058,41756,26976,25085,245
SUBTOTAL FIXED CHARGES58,41756,26976,25085,245
TOTAL EXPENDITURES1,185,8311,030,3941,487,4001,531,605
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Police Officer8.007.00
TOTAL 8.000.007.000.00
ЎΏЌЏ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTPROGRAM
Homeland Security GrantsFUND 125
Statement of Purpose
To administer the Homeland Security Grants Program by providing logistics, project coordination, and financial oversight
for the Anaheim/Santa Ana Urban Area.
Service Program
Funds for all grants are provided by the U.S. Department of Homeland Security (DHS), passed down to the California
Office of Emergency Services (Cal-OES), and then awarded to the City of Santa Ana. Funds are used to purchase
equipment, provide regional training, conduct multi-agency exercises, and pay for management and administrative costs.
All funds are disbursed either through reimbursement or through cash advance from Cal-OES.
Accomplishments FY 2015-16
FY14 Urban Areas Security Initiative (UASI) Grant Program
*Completed update to Grant Effectiveness Report
*Purchased comprehensive maintenance agreement for OC Civic Center Video Surveillance System
*Funded "If You See Something, Say Something" and ReadyOC Campaigns
*Funded Regional Training & Exercise Program
*Purchased & Distributed CBRNE Canisters to Law Enforcement Agencies in Orange County
Action Plan for FY 2016-2017
FY15 Urban Areas Security Initiative (UASI) Grant Program
*Fund Phase 3 of Interoperable Communications P25 compliance upgrade
*Fund Phase 2 of Personal Protective Equipment (PPE) replenish for Law Enforcement Agencies in Orange County
*Fund maintenance agreement for FLIR Camera System
*Fund OCSD regional Bomb Squad Robot Upgrade
*Fund Phase 2 of Wild land Urban Interface (WUI) Pre-Fire Plans
*Fund upgrade to equipment inventory system
*Fund maintenance agreement for OC Civic Center Video Surveillance System
*Fund Portable Fuel Trailers and generator camlocks and cabling for emergency response
*Fund "If You See Something, Say Something" and ReadyOC Campaigns
*Fund Regional Training & Exercise Program
*Funded Orange County Intelligence Assessment Center (OCIAC) Activities, to include: Analyst Salaries, Cyber Unit,
Terrorism Liaison Officer (TLO) Training Program, School Assessment Program, and equipment data sources
ЎΏЌА
SPECIAL REVENUE FUNDS
DEPARTMENT RESOURCE SUMMARY
FUND125
POLICE DEPARTMENT
Homeland Security Grants
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
12514002Federal Grants - Indirect 7,072,216 2,668,233 1,716,090 4,097,444
TOTAL REVENUES
7,072,216 2,668,233 1,716,090 4,097,444
EXPENDITURES
12514407UASI CAL OES SANTA ANA6,206,5452,698,47404,097,444
12514491UASI CAL OES ANAHEIM1,041,460170,2461,716,0900
TOTAL EXPENDITURES
7,248,0052,868,7191,716,0904,097,444
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel1,061,898641,000840,425524,375
62000Contractual1,809,439643,525660,1651,033,502
63000Commodities277,907270,765215,500269,500
66000Capital546,140316,5370125,000
69000Miscellaneous3,552,621996,89202,145,067
TOTAL
7,248,0052,868,7191,716,0904,097,444
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
Police Lieutenant
33500.250.00
Police Sergeant
34002.001.00
Police Officer
32001.501.00
TOTAL
3.752.00
ЎΏЌБ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
UASI - Urban Areas Security Initiative Grant 2009 & 2011
12514407
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages-Regular409,900282,2780208,985
61020Salaries & Wages-Temporary9,4946,95300
61040Salaries & Wages-Overtime 230,443 55,6750181,075
61100Retirement Plan 80,655.1293,593085,190
61110Part-Time Retirement35626200
61120Medicare Insurance6,3624,59702,825
61130Employees Insurance54,10440,444030,180
61170Retiree Health Insurance2,9662,32501,565
61180Compensation Insurance31,29222,098014,555
SUBTOTAL PERSONNEL825,572508,2250524,375
62010Communications4,5213,21004,618
62120Training & Transportation16,3532,47307,000
62300Other Contractual Services1,173,885601,50101,021,884
62600Parking Validations0000
SUBTOTAL CONTRACTUAL1,194,758607,18401,033,502
63001Operating Materials & Supplies278,981269,6360269,500
SUBTOTAL COMMODITIES278,981269,6360269,500
66400Machinery & Equipment354,612316,5370125,000
SUBTOTAL CAPITAL354,612316,5370125,000
69140Payments to Districts3,552,621996,89202,145,067
SUBTOTAL MISCELLANEOUS3,552,621996,89202,145,067
TOTAL EXPENDITURES6,206,5452,698,47404,097,444
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3350Police Lieutenant0.000.00
3400Police Sergeant0.001.00
3200Police Officer0.000.001.00
TOTAL0.000.002.000.00
ЎΏЌВ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
UASI - CAL OES ANAHEIM 2010, 2012 & 2014
12514491
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Regular
61000115,35265,267491,6110
61020Salaries Part-Time1072,56700
Salaries Overtime
61040 66,660 30,10843,5630
61100Retirement-Employer Contribution25,07520,349184,4800
Part-Time Retirement
6111049500
61120Medicare Insurance1,9461,0557,1290
61130Health Insurance16,6898,43769,2510
61170Retiree Health Insurance46704,0800
Worker Compensation Insurance
6118010,0274,89840,3130
SUBTOTAL PERSONNEL236,326132,775840,4250
Communications
6201001,0224,1000
62120Training, Transportation, Meeting4,7997,75010,0000
Contract Services-Professional
62300609,88227,552646,0650
62600Parking Validation01700
SUBTOTAL CONTRACTUAL614,68136,341660,1650
63001Miscellaneous Operating Expenses(1,074)1,130215,5000
SUBTOTAL COMMODITIES(1,074)1,130215,5000
66400Machinery & Equipment191,528000
SUBTOTAL CAPITAL191,528000
TOTAL EXPENDITURES1,041,460170,2461,716,0900
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Police Lieutenant
33500.250.00
3400Police Sergeant2.000.00
3200Police Officer1.500.000.000.00
TOTAL3.750.000.000.00
ЎΏЍЉ
GENERAL FUND SPECIAL REVENUE
POLICE DEPARTMENTPROGRAM
COPS Hiring Grants127-Various
Statement of Purpose
This Fund includes the revenue and expenditures related to the two COPS Hiring Grants received from the
Federal Department of Justice.
SERVICE PROGRAM
2014 COPS Hiring Grant
This program budget includes funding for the 2014 COPS Hiring Grant. The Police Department funds a percentage
of 10 Police Officers through this grant. The total grant amount is $1,250,000 over a three-year period.
2015 COPS Hiring Grant
This program budget includes funding for the 2015 COPS Hiring Grant. The Police Department funds a percentage
of 10 Police Officers through this grant. The total grant amount is $1,250,000 over a three-year period.
ЎΏЍЊ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
COPS Hiring Grants
127 Various
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
52000Federal Grant - Direct329,55400983,770
52001Federal Grant - Indirect0000
58000Earnings on Investments5940000
TOTAL REVENUES329,6134000983,770
EXPENDITURES
12714407COPS Hiring Grant (2009,2014)276,576119,4650557,190
127144092015 COPS Hiring Grant000426,580
TOTAL EXPENDITURES276,576119,4650983,770
POLICE DEPARTMENTACCOUNTING UNIT
COPS Hiring Grant (2009, 2014)
12714407
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular188,43176,8370321,790
61040Salaries Overtime(73)000
61100Retirement-Employer Contribution37,24722,3520140,195
61120Medicare Insurance2,7201,10604,335
61130Health Insurance34,93213,136064,910
61170Retiree Health Benefits0002,415
61180Worker Compensation Insurance14,6246,034023,545
SUBTOTAL PERSONNEL277,880119,4650557,190
62300Contract Services - Professional(1,304)000
SUBTOTAL CONTRACTUAL(1,304)0
TOTAL EXPENDITURES276,576119,4650557,190
POLICE DEPARTMENTACCOUNTING UNIT
2015 COPS Hiring Grant
12714409
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Salaries Regular
61000000297,235
61100Retirement-Employer Contribution00042,060
61120Medicare Insurance0004,015
Health Insurance
6113000060,360
Retiree Health Benefits
611700002,230
61180Worker Compensation Insurance00020,680
SUBTOTAL PERSONNEL000426,580
TOTAL EXPENDITURES000426,580
ЎΏЍЋ
GENERAL FUND SPECIAL REVENUE
POLICE DEPARTMENTPROGRAM
Law Enforcement Grants128-Various
Statement of Purpose
This Fund includes the revenue and expenditures related to various law enforcement grants
received by the Police Department.
SERVICE PROGRAM
Alcoholic Beverage Control Grant
This program budget includes funding for officer overtime, training and operating materials and supplies to
mitigate alcohol related crime and provide a safer environment in the areas around licensed establishments.
Supplemental Law Enforcement Services Account
This program budget includes funding from the state that supports overtime for front-line law
enforcement activities.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
This program budget includes funding from the state Edward Byrne Memorial Justice Assistance Grant (JAG)
program, which provides federal criminal justice funding to state and local jurisdictions. The Santa Ana Police
Department uses these funds for overtime to augment gang enforcement, enhance educational opportunities,
enhance community policing efforts, and for advanced gang investigative training.
Board of State and Community Corrections Local Assistance Law Enforcement Funds
This program budget includes funding from the state that supports various law enforcement activities with
a focus on addressing serious, violent crimes and habitually non-compliant offenders.
ЎΏЍЌ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Law Enforcement Grants128 Various
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
52001Federal Grant - Indirect83,48382,0370167,070
52025State Grants - Direct00020,145
52026State Grants - Indirect SLESA574,730702,3660524,050
52027State Grants - Indirect335,594642,4640279,795
52030OC Grants80,815121,25000
58000Earnings on Investments4,1245,16800
TOTAL REVENUES1,078,7461,553,2840991,060
EXPENDITURES
12814407 Supplemental Law Enf. Svcs. Acct.697,716721,6430524,050
12814409 Justice Assistance Grant (JAG)89,099172,2630167,070
12814411 ARRA FY 09 BJA- BYRNE JAG(29,089)000
12814412 OCSD-JAG 126,92671,10800
12814413 BSCC Local Assistance 37,220448,8420279,795
12814415ABC Grant00020,145
921,8721,413,8560991,060
POLICE DEPARTMENTACCOUNTING UNIT
Supplemental Law Enforcement Services Account12814407
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61040Salaries Overtime697,716721,6430524,050
SUBTOTAL PERSONNEL697,716721,6430524,050
TOTAL EXPENDITURES697,716721,6430524,050
POLICE DEPARTMENTACCOUNTING UNIT
Edward Byrne Memorial Justice Assistance Grant (JAG) Program 12814409
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61040Salaries Overtime84,780155,0260158,620
SUBTOTAL PERSONNEL84,780155,0260158,620
Training, Transportation, Meeting
621200008,450
SUBTOTAL CONTRACTUAL0008,450
Miscellaneous Operating Expenses
630014,319000
SUBTOTAL COMMODITIES4,319000
66400Machinery & Equipment017,23700
SUBTOTAL CAPITAL017,23700
TOTAL EXPENDITURES89,099172,2630167,070
ЎΏЍЍ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
ARRA FY 09 BJA-BYRNE JAG12814411
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular(18,857)000
61040 Salaries Overtime(58)000
61100 Retirement-Employer Contribution(3,829)000
61120 Medicare Insurance(305)000
61130 Health Insurance(2,728)000
61170 Retiree Health Benefits(1,588)000
61180 Worker Compensation Insurance(1,726)000
SUBTOTAL PERSONNEL(29,089)000
TOTAL EXPENDITURES(29,089)000
POLICE DEPARTMENTACCOUNTING UNIT
OCSD-JAG12814412
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000 Salaries Regular 87,74145,84900
61040 Salaries Overtime 0900
61100 Retirement-Employer Contribution 17,40114,27000
61120 Medicare Insurance 1,55284800
61130 Health Insurance 12,2616,19100
61170 Retiree Health Benefits 54956800
61180 Worker Compensation Insurance 7,4213,37300
SUBTOTAL PERSONNEL126,92671,10800
TOTAL EXPENDITURES126,92671,10800
ЎΏЍЎ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
BSCC Local Assistance12814413
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61040 Salaries Overtime 0248,5610120,000
SUBTOTAL PERSONNEL0248,5610120,000
62120 Training, Transportation, Meeting 033,595010,000
62300 Contract Services - Professional 5,351157,687089,795
SUBTOTAL CONTRACTUAL5,351191,282099,795
63001 Miscellaneous Operating Expenses 31,8699,000060,000
SUBTOTAL COMMODITIES31,8699,000060,000
TOTAL EXPENDITURES37,220448,8420279,795
POLICE DEPARTMENTACCOUNTING UNIT
Alcoholic Beverage Control Grant12814415
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61040 Salaries Overtime 00020,145
SUBTOTAL PERSONNEL00020,145
TOTAL EXPENDITURES00020,145
ЎΏЍЏ
SPECIAL REVENUE FUND
LIBRARYPROGRAM
Public Library Fund Grant15211150
Statement of Purpose
To enhance our existing book collection by providing educational, recreational, & cultural materials and to provide
services which promote literacy, enhance academic success & enhance personal growth in our library patrons.
SERVICE PROGRAM
The Public Library Fund (PLF) provides direct state aid to California public libraries for basic public library service.
The funds assure the availability to every resident of the state an adequate level of public library service regardless of
the taxable wealth of the local jurisdiction providing the service. Localities may use the funds freely so long as the
funds serve the public library purposes stated in the law.
ЎΏЍА
SPECIAL REVENUE FUND
LIBRARYACCOUNTING UNIT
Public Library Fund Grant15211150
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward0197,449100,00045,000
TOTAL REVENUES0197,449100,00045,000
EXPENDITURES
62140Membership, Subscription And Dues37,8282,40000
62300Contract Services-Professional0000
66600Books Records Video119,033109,355100,00045,000
TOTAL EXPENDITURES156,861111,755100,00045,000
ЎΏЍБ
SPECIAL REVENUE FUND
LIBRARYACCOUNTING UNIT
National Arts and Humanities Award15311150
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward0003,265
52000Federal Grant-Direct010,00000
TOTAL REVENUES010,00003,265
EXPENDITURES
06,734
Misc. Office Expenses
6300103,265
SUBTOTAL COMMODITIES
06,73403,265
TOTAL EXPENDITURES
06,73403,265
ЎΏЍВ
SPECIAL REVENUE FUND
LIBRARYPROGRAM
IMLS-Memories to Migration15311160
Statement of Purpose
To support projects that address challenges faced by libraries across the United States and have the potential to
create programs and practices that improve library services nationwide.
SERVICE PROGRAM
The grant will fund the three-year project, Memories of Migration, which will develop and promulgate techniques for
locating, recording and archiving the experiences of immigrant populations. The project will train and utilize
immigrant teens and young adults to record oral histories and encourage others in the community to contribute their
experiences and artifacts to the project.
Once developed, these techniques will be piloted in four areas across the country with significant immigrant
populations: Queens, NY, West Hartford, CT, the State of New Mexico, and Santa Ana. The results of these efforts
will be made available to the public through the international web presence, Historypin, which specializes in linking
historical photos and information to geographic locations.
The program will offer participating libraries meaningful programs and enrichment activities that provide new
immigrant communities a voice in the development of library collections and events and create opportunities for civic
engagement for both teen historians and their communities. Moreover, the techniques offer participants new access to
digital literacy and provide learning in Science, Technology, Engineering & Math (STEM) through digital training in
new media and digitization technologies;
ЎΏЎЉ
SPECIAL REVENUE FUND
LIBRARYACCOUNTING UNIT
IMLS-Memories to Migration15311160
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward00467,575350,000
52000Federal Grant-Direct0000
TOTAL REVENUES00467,575350,000
EXPENDITURES
016,134175,000
61020Salaries Part-Time130,000
06056,565
61110Part-Time Retirement4,875
02342,540
61120Medicare Insurance1,885
01451,100
61180Worker Compensation Insurance1,355
185,205
SUBTOTAL PERSONNEL017,118138,115
02,80417,975
62120Training, Transportation, Meeting28,000
00231,295
62300Contract Services-Professional154,500
SUBTOTAL CONTRACTUAL02,804249,270182,500
004,000
63001Misc. Office Expenses6,115
4,000
SUBTOTAL COMMODITIES006,115
29,100
65400Indirect Costs0023,270
29,100
SUBTOTAL FIXED CHARGES0023,270
467,575
TOTAL EXPENDITURES019,922350,000
REVISED FY 14-15ADOPTED FY 15-16
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
9190 Library Assistant 0.001.00
9200 Library Clerk I 0.001.00
8410 Senior Tutor 0.004.00
8420 Tutor 0.002.00
TOTAL 0.000.000.008.00
ЎΏЎЊ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTPROGRAM
Equitable Sharing - All FundsFunds 166 and 167
Statement of Purpose
To enhance the investigation, detection and prosecution of drug-related criminal activities.
These programs are funded by criminal assets which are seized under existing municipal, state and federal laws.
SERVICE PROGRAM
EQUITABLE SHARING - DEPT. OF JUSTICE (Fund 166)
This program is funded through "pass-thru" asset seizures processed through U.S. Dept. of Justice.
EQUITABLE SHARING - DEPT. OF TREASURY (Fund 167)
This program is funded through "pass-thru" asset seizures processed through U.S. Dept. of Treasury.
An adoption occurs when a local agency or task force seizes property and requests one of the federal seizing
agencies to adopt the seizure and proceed with federal forfeiture.
ЎΏЎЋ
SPECIAL REVENUE FUNDS
RESOURCE SUMMARY
POLICE DEPARTMENTACCOUNTING UNIT
Equitable Sharing - All
Funds 166 and 167
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
Equitable Sharing - DOJ
16614002 50001Prior Year Carry-Forward
0003,499,455
16614002 57405Evidence Recoveries/DOJ
0000
0003,499,455
Equitable Sharing - Treasury
16714002 50001Prior Year Carry-Forward
0002,220,145
16714002 57406Evidence Recoveries/US Treasury
0000
0002,220,145
TOTAL REVENUES
0005,719,600
EXPENDITURES
16614450Equitable Sharing - DOJ
0003,499,455
16714455Equitable Sharing - Treasury
0002,220,145
TOTAL EXPENDITURES
0005,719,600
ClassADOPTED FY 15-16ADOPTED FY 16-17
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
3200Police Officer - PAAL0.001.00
TOTAL
0.001.00
ЎΏЎЌ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Equitable Sharing - Dept. of Justice
16614450
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries & Wages-Regular000137,250
61040Salaries & Wages-Overtime0001,000,000
61100Retirement Plan00055,945
61120Medicare Insurance0001,855
61130Employees Insurance00020,120
61170Retiree Health Insurance0001,030
61180Compensation Insurance0009,560
SUBTOTAL PERSONNEL0001,225,760
62300Contract Svcs - Professional0002,063,950
SUBTOTAL CONTRACTUAL0002,063,950
63001Miscellaneous Office Expenses000100,000
SUBTOTAL COMMODITIES000100,000
65400Indirect Operating Expenses000109,745
SUBTOTAL FIXED CHARGES000109,745
TOTAL 0003,499,455
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3200Police Officer - PAAL0.001.00
TOTAL0.001.00
ЎΏЎЍ
SPECIAL REVENUE FUNDS
POLICE DEPARTMENTACCOUNTING UNIT
Equitable Sharing - Dept. of Treasury
16714455
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61040 Salaries & Wages-Overtime 0001,000,000
SUBTOTAL PERSONNEL0001,000,000
62300 Contract Services 0798,645
SUBTOTAL CONTRACTUAL000798,645
63001 Miscellaneous Office Expenses 000325,000
SUBTOTAL COMMODITIES000325,000
65400 Indirect Operating Expenses 00096,500
SUBTOTAL FIXED CHARGES00096,500
TOTAL 0002,220,145
ЎΏЎЎ
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT 16913
Recreation GrantsActivity Various
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
52025State Grant-Direct52,203000
52040OCTA Sr. Mobility0179,308193,435191,415
52040OCTA-Transport Vietnam Sr086,28192,2950
52040Grant-Other255,722000
TOTAL REVENUES
307,925265,589285,730191,415
EXPENDITURES
16913201 OCTA-VNCOC Sr. Mobility Program80,86186,28192,2950
16913202 OCTA Sr. Mobility Program172,317172,194193,435191,415
16913262 Habitat Conservation Fund1,1231,61900
TOTAL EXPENDITURES
254,301260,094285,730191,415
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
8160 Program Coordinator 2.002.00
9400 Senior Program Leader 5.005.00
9360 Program Leader II 4.004.00
TOTAL
0.0011.000.0011.00
ЎΏЎЏ
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
OCTA-VNCOC Senior Mobility Program16913201
Statement of Purpose
To provide transportation to Vietnamese Community of Orange County (VNCOC) seniors to and from the
VNCOC where they can engage in educational and heath & wellness programs.
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Contract Services-Professional
6230080,86186,28192,2950
SUBTOTAL CONTRACTUAL
80,86186,28192,2950
TOTAL
80,86186,28192,2950
ЎΏЎА
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESPROGRAM
OCTA Senior Mobility Program16913202
Statement of Purpose
To provide transportation to seniors to and from the senior centers where they can engage in educational
and heath & wellness programs, and provide a nutritional lunch.
Accomplishments in FY 14-15 & FY 15-16
*Partnered with neighboring senior housing complexes to increase participation
*Conducted successful promotional campaigns to increase ridership
*Replaced existing vehicles with refurbished, lower mileage vehicles
Action Plan for FY 2016-17
*Partner with Bowers Museum to initiate new arts program for participants
*Conduct quarterly mini excursions to local events and attractions
*Explore options for purchasing fuel efficient vehicles
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Number of clients served 38,00039,00039,000
ЎΏЎБ
SPECIAL REVENUE FUNDS
PARKS, RECREATION & COMMUNITY SERVICESACCOUNT UNIT
OCTA Senior Mobility Program16913202
AccountACTUALACTUALREVISEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
157,065
Salaries Part-Time
61020133,261128,148157,790
0
Retirement-Employer Contribution
611004,5697570
5,865
Part-Time Retirement
611104,2474,6955,920
2,270
Medicare Insurance
611201,9321,8582,290
4,630
Worker Compensation Insurance
611803,9443,7934,670
169,830
SUBTOTAL PERSONNEL
147,953139,251170,670
4,000
Contract Services-Professional
623003,50211,8316,805
4,000
SUBTOTAL CONTRACTUAL
3,50211,8316,805
620
Misc. Office Expenses
6300100620
8,375
Fuel
6330010,2527,5405,140
8,995
SUBTOTAL COMMODITIES
10,2527,5405,760
10,610
Rental City Equipment
6501010,61013,5728,180
10,610
SUBTOTAL FIXED CHARGES
10,61013,5728,180
193,435
TOTAL
172,317172,194191,415
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
Program Coordinator
81602.002.00
Senior Program Leader
94005.005.00
Program Leader II
93604.004.00
TOTAL 0.0011.000.0011.00
ЎΏЎВ
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ENTERPRISE FUNDS SUMMARY
Increase (Decrease)
Over Prior Year
% of
DEPARTMENT/ActualActualAdoptedProposedFY 15-16FY 16-17FY 16-1715-16 to 16-17
UNITFY 13-14FY 14-15FY 15-16FY 16-17PositionsPositionsTotalin $in %
REVENUES
27 Parking Enterprise4,802,5185,355,0393,555,2008,391,8207.7%4,836,620136.0%
56 Sanitary Sewer Services 5,048,9894,759,9807,576,3287,091,6056.5%(484,723)-6.4%
57 Federal Clean Water Protection2,888,2572,897,3404,570,4684,569,8304.2%(638)0.0%
60 Water Enterprise53,132,20463,581,47455,181,46053,303,36049.2%(1,878,100)-3.4%
66 Water Utility Capital Construction2,712,1457,699,22113,716,7304,158,0003.8%(9,558,730)-69.7%
67 The Depot754,710757,193741,804966,8900.9%225,08630.3%
68 Sanitation Enterprise7,945,8108,071,6149,833,8229,088,9708.4%(744,852)-7.6%
69 Refuse Collection Enterprise17,172,38817,382,53518,511,48620,807,76519.2%2,296,27912.4%
Revenue Grand Total94,457,021110,504,395113,687,299108,378,240100.0%(5,309,059)-4.7%
EXPENDITURES BY DEPARTMENT
Public Works Agency
Sanitary Sewer Services
05617640 Sewer Services5,063,8364,193,3207,576,3287,091,60516.4516.456.5%(484,723)-6.4%
Sub-Total
5,063,8364,193,3207,576,3287,091,60516.4516.456.5%(484,723)-6.4%
Federal Clean Water Protection Enterprise
05717640 Federal Clean Water Protection2,189,1942,028,7614,570,4684,569,8306.056.004.2%(638)0.0%
Sub-Total
2,189,1942,028,7614,570,4684,569,8306.056.004.2%(638)0.0%
Water Enterprise
06017019 Water - Interfund Transfer2,534,9357,678,7582,326,4861,345,4350.000.001.2%(981,051)-42.2%
06017020 Water Utility Loan Repayment630,085594,7911,578,2971,578,0450.000.001.5%(252)0.0%
06017640 Water Production & Supply24,792,46124,482,03528,740,24128,853,6909.159.1526.6%113,4490.4%
06017641 Water Systems Maintenance3,074,3173,893,7995,874,1714,761,27513.7513.754.4%(1,112,896)-18.9%
06017642 Water - Miscellaneous Expenses9,781,3559,212,5559,243,3709,178,9700.000.008.5%(64,400)-0.7%
06017644 Water Quality & Measurement2,222,0882,233,5883,208,1693,251,7558.258.253.0%43,5861.4%
06017645 Water Administration & Engineering2,472,9552,961,4304,210,7264,334,1905.506.504.0%123,4642.9%
06617647 Water Utility Capital Construction3,064,2251,088,24413,716,7304,158,0000.000.003.8%(9,558,730)-69.7%
Sub-Total
48,572,42252,145,19968,898,19057,461,36036.6537.6553.0%(11,436,830)-16.6%
The Depot
06717650 Depot Operations844,497758,619741,804966,8901.000.000.9%225,08630.3%
Sub-Total
844,497758,619741,804966,8901.000.000.9%225,08630.3%
Sanitation Enterprise
06817019 Interfund Transfer001,163,08600.000.000.0%(1,163,086)-100.0%
06817640 Environmental Sanitation2,463,6032,296,1552,429,2131,390,52013.255.251.3%(1,038,693)-42.8%
06817641 Roadway Cleaning1,256,2591,442,4641,923,4473,026,5101.7510.752.8%1,103,06357.3%
06817642 Graffiti Abatement1,450,4491,252,3771,452,8481,601,4400.751.751.5%148,59210.2%
06817643 Street Trees2,443,9632,519,3552,865,2283,070,5009.7510.752.8%205,2727.2%
Sub-Total
7,614,2737,510,3519,833,8229,088,97025.5028.508.4%(744,852)-7.6%
Refuse Collection Enterprise
06917019 Refuse - Interfund Transfer00870,0002,870,0000.000.002.6%2,000,000229.9%
06917640 Refuse Collection Service15,948,26915,894,51217,641,48617,937,7653.003.0016.6%296,2791.7%
Sub-Total
15,948,26915,894,51218,511,48620,807,7653.003.0019.2%2,296,27912.4%
Public Works Total80,232,49182,530,763110,132,09999,986,42088.6591.6092.3%(10,145,679)-9.2%
Finance & Management Services
02710131 Parking Meter Fund939,6041,454,3311,418,4901,658,2047.708.201.5%239,71416.9%
02710132 Downtown Parking Facilities1,322,1131,316,9751,559,5101,680,3961.501.001.6%120,8867.8%
02710133 Downtown Enhancements0005,053,2200.004.004.7%5,053,220N/A
02710020 Debt Service239,071156,696577,20000.000.000.0%(577,200)-100.0%
Finance & Mgmt. Services Total2,500,7882,928,0023,555,2008,391,8209.2013.207.7%4,836,620136.0%
Expenditure Grand Total
82,733,27985,458,765113,687,299108,378,24097.85104.80100.0%(5,309,059)-4.7%
Note: Includes Interfund Transfers
ENTERPRISE FUNDS PERSONNEL
Number of Positions98.1297.1097.85104.806.95
7.1%
as % of Total City Workforce9.3%9.2%8.8%9.3%
Summary Page
ENTERPRISE FUNDS
RESOURCE SUMMARY
PARKING ENTEPRISES - FMSA
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50002Prior Year Carry Forward00401,0005,053,220
53800Parking Fees1,422,3171,448,4251,200,0001,469,600
53804Parking Meter & Facilities Revenue1,018,3871,228,2241,000,0001,327,000
55000Parking Fines505,096612,057350,000515,000
SUBTOTAL CHARGES FOR SERVICES2,945,8003,288,7062,951,0008,364,820
57000Expense Reimbursement552000
57990Miscellaneous Income1,824,3542,016,9042,0002,000
58000Earning on Investments31,81249,42925,00025,000
59000-671Transfer from Fund 67100577,2000
SUBTOTAL MISCELLANEOUS1,856,7182,066,333604,20027,000
TOTAL4,802,5185,355,0393,555,2008,391,820
EXPENDITURES
02710131Parking Meter Fund939,6041,454,3311,418,4901,658,204
02710132Downtown Parking Facilities*1,322,1131,316,9751,559,5101,680,396
02710133Downtown Enhancements*0005,053,220
02710020Debt Service239,071156,696577,2000
TOTAL2,500,7882,928,0023,555,2008,391,820
*Downtown Enhancements Plan Adopted in
December 2015
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel732,988802,1661,062,8552,553,895
62000Contractual1,365,9671,459,6641,568,2302,204,065
63000Commodities31,33819,30369,38570,385
65000Fixed Charges134,022145,280150,465273,024
66000Capital0347,490129,5653,290,000
67000Debt Service236,474154,099574,700451
2,500,7882,928,0023,555,2008,391,820
TOTAL
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
0.100.10
1190Executive Director of Finance & Mgt Svs
2653Downtown Development Liaison1.001.00
0.000.00
2890Parking Meter Operations Supervisor
7160Parking Meter Technician I1.001.00
3.003.00
0080Parking Meter Technician II
1200Management Aide1.001.00
3.003.00
3900Parking Control Officer *
3200Police Officer*0.004.00
0.100.10
1170Treasury and Customer Service Manager
TOTAL9.200.0013.200.00
* These positions are part of the Police Department.
6-2
ENTERPRISE FUNDS
PARKING ENTERPRISE - FMSAPROGRAM
Parking Meter & Facilities02710131
Statement of Purpose
To effectively control the availability, rates, and duration of use of public on-street and off-street parking in the
Downtown, Midtown and Willard Zones.
The City's off-street parking inventory consists of approximately 2,000 spaces comprised of four parking garages and one
surface lot operating in the Downtown. The on-street parking inventory consists of approximately 1,200 parking meters
throughout the City. The cost of the program is funded from parking meter revenue, parking fees (garages), and parking
fines (citations).
Accomplishments in FY 2015-16
Maintained parking meters and began increased revenue collections, five days a week.
*
Provided support to expanded number of Downtown events.
*
Responded to Downtown incidents regarding maintenance and public safety, as needed.
*
Developed Downtown Enhancements & Parking Modernization Plan (Council approved Aug. 4, 2015)
*
Developed and assisted with adoption of ordinance and resolution governing parking rates and hours of operation.
*
Implemented new on-street parking rates, hours of operation and regulations in various meter zones.
*
Developed and assisted with adoption of resolution to reduce the amount of expired meter parking citations.
*
Awarded contract to replace existing parking structure lighting fixtures with energy saving LED versions through
*
SCE On-Bill Financing.
Began design phase and anticipate award of contract of public restroom at 3rd & Bush parking lot.
*
Released RFQ for Parking Consultant Services.
*
Began design phase of parking structure improvements that will include: structural repairs, revenue & access parking
*
controls, painting and restroom improvements.
Action Plan for FY 2016-17
*
Maintain parking meters and increased revenue collections, five days a week.
*
Provide support to Downtown events.
*
Respond to Downtown incidents regarding maintenance and public safety, as needed.
*Continue to develop and implement components of the Downtown Enhancements & Parking Modernization Plan.
*Award contract related to Parking Consultant Services RFQ.
*
Continue on a month to month lease with current parking operator (Central Parking/SP+) and prepare for the release of
RFP with parking consultant.
Continue to develop and modify the ordinance and resolution to fully integrate with the Smart Meter Program and
*
and off-street parking operations.
*
Continue on a year to year agreement with Parkmobile and implement marketing strategy to attract more users.
*
Award contract and completion of project related to parking structure improvements.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of parking meters maintained (smart meter)00512512
# of parking meters maintained (digital meter)1,2671,267755755
# of meters maintained per parking technician422422422422
Efficiency
Annual revenue collected per meter$804$969$1,234$1,332
Meter revenue collected per technician$339,462$409,408$521,333$562,667
Effectiveness
1
Annual meter revenue collection$1,018,387$1,228,224$1,564,000$1,688,000
2
Annual violation revenue generated$505,095$612,057$513,730$500,000
estimate based on $683k actuals received thru Dec. 2015
Њ
Ћ estimate based on full year of adjusted meter rates and hours of operation
6-3
ENTERPRISE FUNDS
PARKING ENTERPRISE - FMSAACCOUNTING UNIT
Parking Meter
02710131
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular469,343484,824570,665662,460
61020Salaries Part-Time19,5753,89500
61040Salaries Overtime3,6037,55615,00015,000
61090Accrual Compensated Absences3,18167,92200
61100Retirement-Employer Contribution56,65175,952104,030147,595
61120Medicare Insurance6,0576,0757,3558,860
61130Health Insurance124,523124,381152,525163,320
61170Retiree Health Benefits15,23112,1936,9901,460
61180Worker Compensation Insurance12,11711,63415,97017,325
SUBTOTAL PERSONNEL710,281794,431872,5351,016,020
62000Utilities1,5366402,5002,500
62010Communications1,8851,8913,0003,000
62012Cellular Phone Charges2,7493,7404,0004,000
62120Training, Transportation, Meeting07511,0001,000
62140Membership, Subscription and Dues207301,0001,000
62200Advertising001,0001,000
62251Other Agency Services005,0005,000
62300Contract Services-Professional62,112140,601188,930276,524
62322M & R Machinery & Equipment1,4131866,3006,300
62700 Auto Expense 000600
SUBTOTAL CONTRACTUAL69,714148,539212,730300,924
63001Miscellaneous Operating Expenses25,58517,96362,93062,930
63300Gas & Diesel3,5161,3392,8502,850
SUBTOTAL COMMODITIES29,10119,30365,78065,780
65000Building Rental003,4200
65010Rental City Equipment14,1166,97910,6377,676
65011Equipment Replacement Charges09,4999,90010,637
65012Accident Repair & Replacement Charges000616
65020City Yard Rental11,04011,04011,82612,515
65040Computer Services2500250250
65050IS Strategic Plan9,4759,4769,47535,615
65100Insurance15,670012,55113,945
65205Internal Departments Personnel Charges13,850013,85013,850
65220Treasury Services Charges12,68512,68512,68512,685
65230Hearing Officer Charges6,0406,0406,0406,040
65400Indirect Costs47,38188,84947,24661,200
SUBTOTAL FIXED CHARGES130,507144,568137,880175,029
66400Machinery & Equipment0347,490129,565100,000
SUBTOTAL CAPITAL0347,490129,565100,000
67200 Lease Payment 000451
SUBTOTAL DEBT SERVICE000451
TOTAL EXPENDITURES939,6041,454,3311,418,4901,658,204
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
1190Exec. Director of Finance & Mgt Svs0.100.10
0.000.50
1200Management Aide
2653Downtown Development Liaison0.500.50
1.001.00
7160Parking Meter Technician I
0080Parking Meter Technician II3.003.00
3.003.00
3900Parking Control Officer *
1170Treasury and Customer Service Manager0.100.10
TOTAL7.700.008.200.00
* These positions are part of the Police Department.
6-4
ENTERPRISE FUNDS
PARKING ENTERPRISE - FMSAACCOUNTING UNIT
Parking Facilities
02710132
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular
16,6805,427127,160125,750
61020Salaries Part-Time
0000
61040Salaries Overtime
18739200
61100Retirement-Employer Contribution
1,95289225,60515,000
61120Medicare Insurance
247541,8451,750
61130Health Insurance
2,81186632,635163,320
61170Retiree Health Benefits
66208350
61180Worker Compensation Insurance
1681042,2402,215
SUBTOTAL PERSONNEL22,7067,735190,320308,035
62251Other Agency Services9249483,0003,000
62300Contract Services - Professional1,292,7321,307,5801,350,0001,350,141
SUBTOTAL CONTRACTUAL1,293,6561,308,5281,353,0001,353,141
63001Miscellaneous Operating Expenses2,23603,6054,605
SUBTOTAL COMMODITIES2,23603,6054,605
65040Computer Services2002020
65050IS Strategic Plan7000700700
65100Insurance1,16001,1601,160
65400Indirect Costs1,63471210,70512,735
SUBTOTAL FIXED CHARGES3,51571212,58514,615
TOTAL EXPENDITURES1,322,1131,316,9751,559,5101,680,396
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
1200Management Aide1.000.50
2653Downtown Development Liaison0.500.50
TOTAL1.500.001.000.00
6-5
ENTERPRISE FUNDS
PARKING ENTERPRISE - FMSAACCOUNTING UNIT
Downtown Enhancement
02710133
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
61000Salaries Regular000466,220
61020Salaries Part-Time000422,690
61040Salaries Overtime0000
61100Retirement-Employer Contribution000211,840
61120Medicare Insurance0006,760
61130Health Insurance00080,605
61170Retiree Health Benefits0003,495
61180Worker Compensation Insurance00038,230
SUBTOTAL PERSONNEL0001,229,840
62251Other Agency Services0000
62300Contract Services - Professional000550,000
SUBTOTAL CONTRACTUAL000550,000
63001Miscellaneous Operating Expenses0000
SUBTOTAL COMMODITIES0000
65400Indirect Costs00083,380
SUBTOTAL FIXED CHARGES00083,380
66200Building Improvement0003,190,000
66220Improvements Other Than Building0000
SUBTOTAL CAPITAL0003,190,000
TOTAL EXPENDITURES0005,053,220
ClassADOPTED FY 15-16PROPOSED FY 16-17
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
3200Police Officer*0.004.00
TOTAL0.000.004.000.00
6-6
ENTERPRISE FUNDS
PARKING ENTERPRISE - FMSAACCOUNTING UNIT
Parking Facilities (Debt Service)
02710020
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
Trustee Fees
624012,5972,5972,5000
SUBTOTAL CONTRACTUAL2,5972,5972,5000
67300Bond Principal00550,0000
67310Bond Interest191,429109,05424,7000
67400Amortization of Bond Discount & ISS Costs45,04545,04500
SUBTOTAL DEBT SERVICE236,474154,099574,7000
TOTAL EXPENDITURES239,071156,696577,2000
6-7
ENTERPRISE FUND
RESOURCE SUMMARY
SANITARY SEWER SERVICES - PWA
056
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward00866,8241,386,605
53721NPDES Sewer00308,848249,000
53733Lateral Repair061,3740448,200
53734FOG Program030,4640247,200
53902Misc Service Charge5,017,1944,627,8406,176,9664,731,000
57010Miscellaneous Recoveries0700200,590500
57993Write Off Collections0(8,506)00
58000Earning On Investments31,79545,40123,10029,100
59000-059Transfer from Fund 05902,70700
----------------------------------------------------------------
TOTAL REVENUES5,048,9894,759,9807,576,3287,091,605
EXPENDITURES
05617019Sewer Interfund Transfer001,380,888909,900
05617640Sanitary Sewer Service 5,063,8364,193,3206,195,4406,181,705
----------------------------------------------------------------
TOTAL EXPENDITURES5,063,8364,193,3207,576,3287,091,605
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000#Personnel1,913,3541,926,7991,925,3452,099,970
62000Contractual1,011,2941,043,3582,922,2682,474,315
63000Commodities264,533379,293576,150403,155
65000Cross Charges537,709589,375771,677768,110
66000Capital1,336,947245,8770405,000
68000Transfers08,6171,380,888941,055
TOTAL5,063,8364,193,3207,576,3287,091,605
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
02100Assistant Engineer II0.500.000.500.00
04215Equipment Operator - Water Services4.000.004.000.00
02129Principal Civil Engineer (MM)0.250.000.250.00
02210Sanitation Inspector II1.250.001.250.00
01380Senior Water Maintenance Supervisor0.500.000.500.00
04360Street Maintenance Supervisor0.250.000.250.00
07750Water Services Crew Leader0.750.000.750.00
07775Water Services Supervisor0.750.000.750.00
07790Water Services Worker II8.000.008.000.00
00920Water Systems Operator II0.100.000.100.00
04530Water Systems Operator III0.100.000.100.00
09240Senior Maintenance Aide I, P/T0.000.250.000.25
09260Senior Maintenance Worker, P/T0.003.000.003.00
----------------------------------------------------------------
Total16.453.2516.453.25
6-8
ENTERPRISE FUND
SANITARY SEWER SERVICESACCOUNTING UNIT
Sanitary Sewer Service - Interfund Transfer 05617019
Account
ACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
FY 13-14FY 14-15FY 15-16FY 16-17
Code
EXPENDITURES
68000-054Transfer to Fund 05400410,500660,900
68000-057Transfer to Fund 05700308,848249,000
68000-058Transfer to Fund 05800505,7770
68000-059Transfer to Fund 05900155,7630
SUBTOTAL TRANSFERS001,380,888909,900
TOTAL001,380,888909,900
6-9
ENTERPRISE FUND
SANITARY SEWER SERVICE ENTERPRISE - PWAACCOUNTING UNIT
Sewer Services05617640
Statement of Purpose
Provide cleaning, rehabilitation, and repair of sanitary sewer facilities and remove sewer main blockages.
The Sewer Maintenance Program provides for the proper cleaning, repair, and operation of 390 miles of sanitary sewer
system facilities. The program ensures compliance with the Regional Water Quality Control Board Fats, Oils, and Grease
Control Program. The program is responsible for maintenance of two sewage lift stations for transporting sewage from the
City to the Orange County Sanitation District.
Accomplishments in FY 2015-2016
*Cleaned 180 miles of sewer main
*Inspected 300,000 of sewer mains using CCTV
*Responded to and corrected all blockages of City sewer infrastructure
*Responded to 12 sanitary sewer overflows (public & private)
*Replaced/Repaired 200 sewer laterals
*Rehabilitated 10,000 linear feet of sewer main
*Complied with all Regional Water Quality Board Waste Discharge Permit requirements
*Continued management of Fats, Oils and Grease control program
*Met State Water Quality Control Board requirements for a sewer system management plan
*Continued to perform preventative maintenance on sewer system
*Completed Sewer Hydraulic Model and Master Plan
Action Plan for FY 2016-2017
*Continue sewer main lining services.
*Continue management of the FOG program per State Water Quality Control Board requirements.
*Continue FOG Outreach Program.
*
*Continue sewer lateral repair program.
*Continue sewer main root foaming program.
*Continue sewer manhole insect control program.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of miles of sewer mains cleaned235275180275
# of sewer mains TV-inspected (in linear feet)237,000375,000300,000375,000
# of sewer main blockages cleared252488
# of sewer main laterals repaired/replaced214169200200
# of sewer main trouble spots cleaned1,2001,2001,2001,200
Linear feet of sewer mains rehabilitated20,8685,00010,00010,000
% of sewer laterals repaired/rehabilitated within
10 working days95957595
% of sewer inquiries responded to customer within
4 hours100100100100
% of emergency sewer lateral repairs completed within
48 hours100100100100
6-10
ENTERPRISE FUND
SANITARY SEWER SERVICESACCOUNTING UNIT
Sanitary Sewer Service 05617640
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular1,177,1371,169,6551,135,7331,138,980
61020Salaries Part-Time35,77329,56258,82453,545
61040Salaries Overtime139,552158,201110,000135,600
61100Retirement-Employer Contribution143,980186,774264,643298,205
61120Medicare Insurance19,60219,59518,70718,675
61130Health Insurance209,549212,261278,584309,035
61170Retiree Health Benefits58,58147,99720,6670
61180Worker Compensation Insurance120,247102,75438,188145,930
SUBTOTAL PERSONNEL1,904,4211,926,7991,925,3452,099,970
62010Communications3,1612,0745,5005,500
62120Training, Transportation, Meeting10,6325,1569,0009,000
62140Membership, Subscription & Dues17,27124,96538,81539,815
62300Contract Services-Professional980,2301,011,1642,868,9532,420,000
SUBTOTAL CONTRACTUAL1,011,2941,043,3582,922,2682,474,315
63001Miscellaneous Operating Expenses220,555342,582507,808375,500
63300Gas & Diesel43,97836,71168,34227,655
--------------------------------------------------------------------
SUBTOTAL COMMODITIES264,533379,293576,150403,155
65010Rental City Equipment147,103150,893151,464152,645
65011Equipment Replacement Charges3,22427,54694,07281,360
65012Accident Repair & Replacement Charge004,5262,265
65205Internal Departments Personnel Charges24,160000
65240Public Works Administrative Charges300,600301,165418,816418,815
65400Indirect Costs62,622109,771102,799113,025
SUBTOTAL CROSS CHARGES537,709589,375771,677768,110
66220Improvements Other Than Building1,190,167198,00600
66400Machinery & Equipment146,78047,8720405,000
--------------------------------------------------------------------
SUBTOTAL CAPITAL1,336,947245,8770405,000
68000-059Transfer to Fund 05900031,155
68000-085Transfer to Fund 08508,61700
--------------------------------------------------------------------
SUBTOTAL TRANSFERS08,617031,155
TOTAL5,054,9044,193,3206,195,4406,181,705
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
02100Assistant Engineer II0.500.000.500.00
04215Equipment Operator - Water Services4.000.004.000.00
02129Principal Civil Engineer (MM)0.250.000.250.00
02210Sanitation Inspector II1.250.001.250.00
01380Senior Water Maintenance Supervisor0.500.000.500.00
04360Street Maintenance Supervisor0.250.000.250.00
07750Water Services Crew Leader0.750.000.750.00
07775Water Services Supervisor0.750.000.750.00
07790Water Services Worker II8.000.008.000.00
00920Water Systems Operator II0.100.000.100.00
04530Water Systems Operator III0.100.000.100.00
09240Senior Maintenance Aide I, P/T0.000.250.000.25
09260Senior Maintenance Worker, P/T0.003.000.003.00
--------------------------------------------------------------------
Total16.453.2516.453.25
6-11
ENTERPRISE FUND
RESOURCE SUMMARY
FEDERAL CLEAN WATER PROTECTION ENTERPRISE - PWA
057
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward001,640,1621,907,895
53604NPDES Public Improvement Plan Check79,946100,47660,00060,000
53617NPDES Site Plan Review595000
53621NPDES Building Permit19,76448,74414,00014,000
53622NPDES Plumbing Permit11,68130,98910,50015,000
53623NPDES Grading Permit12,0329,3929,5009,500
53708NPDES Sewer Lateral3,5714,7824,0004,000
53711NPDES Street Work Permit121,278172,82675,00080,000
53721NPDES Sewer263,694244,07700
53722NPDES Water1,415,0751,341,66600
53723NPDES Refuse Residential160,062161,67400
53724NPDES Refuse Non-Residential709,046747,32200
57000Expense Reimbursement65,515000
57010Miscellaneous Recoveries5,43640000
58000Earning On Investments20,56234,99215,00015,000
59000-056Transfer from Fund 05600308,848249,000
59000-060Transfer from Fund 060001,563,4581,345,435
59000-069Transfer from Fund 06900870,000870,000
TOTAL REVENUES2,888,2572,897,3404,570,4684,569,830
EXPENDITURES
05717019Fed Clean Water Interfund Transfer000200,000
05717640Fed Clean Water Protection Ent2,189,1942,028,7614,570,4684,369,830
TOTAL EXPENDITURES2,189,1942,028,7614,570,4684,569,830
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000Personnel797,548784,1391,043,4211,039,005
62000Contractual1,071,6251,011,2191,969,0001,619,000
63000Commodities14,3364,33732,05126,655
65000Cross Charges216,838222,391325,996310,170
66000Capital70,6776,6751,200,0001,375,000
68000Transfers000200,000
--------------------------------------------------------------------
TOTAL2,171,0232,028,7614,570,4684,569,830
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
02100Assistant Engineer II0.750.000.950.00
00320City Engineer (MM)0.200.000.200.00
02240Construction Inspector I0.600.000.600.00
00300Construction Inspector II0.600.000.600.00
00315Deputy City Engineer0.250.000.250.00
06440NPDES Manager1.000.001.000.00
02129Principal Civil Engineer (MM)0.550.000.300.00
06140Projects Manager0.250.000.250.00
02131Senior Civil Engineer0.250.000.250.00
06240Senior Water Systems Operator0.050.000.050.00
00115Storm water Coordinator1.000.001.000.00
00920Water Systems Operator II0.200.000.200.00
04530Water Systems Operator III0.100.000.100.00
07330Senior Office Assistant0.250.000.250.00
09130Engineering Intern, P/T0.001.000.001.00
Total6.051.006.001.00
6-12
ENTERPRISE FUND
FEDERAL CLEAN WATER PROTECTION ENTERPRISEACCOUNTING UNIT
05717019
Fed Clean Water Interfund Transfer
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
68000-068Transfer to Fund 068000200,000
---------------------------------------------------
SUBTOTAL TRANSFERS000200,000
TOTAL000200,000
6-13
ENTERPRISE FUND
FEDERAL CLEAN WATER PROTECTION ENTERPRISE - PWAPROGRAM
Federal Clean Water Protection05717640
Statement of Purpose
Ensure compliance with all aspects of National Pollutant Discharge Elimination System (NPDES) Permit issued by
the Santa Ana Regional Water Quality Control Board.
Provide storm drain facility operation and maintenance and protect storm water quality.
Accomplishments in FY 2015-2016
Submitted City's NPDES Annual Report (Program Effectiveness Assessment) to Regional Water Quality Control Board
*
(RWQCB).
Conduct NPDES Program audit/review with RWQCB.
*
*Responded to illegal discharges and hazardous waste spill incidents.
*Conducted municipal inspection of public works and private construction projects during dry and wet season per NPDES permit
requirements.
*Inspected per NPDES Permit prioritization schedule all commercial and industrial facilities.
*Continue researching alternative BMP compliance solutions and funding strategies for Newport Bay Watershed TMDL.
*Design Santa Ana Delhi Channel Diversion project with Costa Mesa, Newport Beach, and County of Orange.
*Continue NPDES permit public outreach and education.
Initiate NPDES Fee Study to analyze future NPDES regulatory compliance requirements and examine funding strategies for
*
NPDES Program.
*Established monthly meeting with Building Agency Inspection staff to enhance coordination between PWA and PBA for Water
Quality Management Plan (WQMP) inspections.
*
Updated storm drain facility inventory.
*
Established new catch basin inspection cleaning protocols for City storm drain facilities.
Action Plan for FY 2016-2017
*Respond to illegal discharges and hazardous waste spill incidents.
*Continue City-wide storm drain facility inspection and cleaning program.
*Continue City staff and contract staff training to ensure NPDES permit compliance.
*Conduct municipal inspection of public works and private construction projects during dry and wet season per
NPDES permit requirements.
*Inspect all commercial and industrial sites for NPDES permit compliance.
Continue researching alternative compliance solutions and funding strategies for Newport Bay Watershed TMDLs.
*
Begin construction of Santa Ana Delhi Channel Diversion project.
*
Continue NPDES permit public outreach and education.
*
*Initiate NPDES Fee Study to analyze future NPDES compliance requirements and potential funding sources for
NPDES Program
*Determine future course of action for compliance with new Statewide Trash Amendment regulations.
*Develop web-based Commercial Industrial Facility Inspection Database
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Miles of channels cleaned 8788
# of catch basins inspectedNA1,4641,5001,500
# of catch basins cleaned 1,5072412,0002,000
# Illegal discharge incidents investigated/remediated182905050
# of industrial sites inspected430377500500
# of commercial sites inspected381634400400
# of meetings attended as co-permittee35303036
# of capital improvement projects inspected16192020
# of private construction projects inspected17495050
# of (re)development sites inspected for WQMP verification318 2120
6-14
ENTERPRISE FUND
FEDERAL CLEAN WATER PROTECTION ENTERPRISEACCOUNTING UNIT
05717640
Fed Clean Water Protection Ent
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular581,943533,251663,225681,825
61020Salaries Part-Time013,39416,83722,510
61040Salaries Overtime30,65828,92950,00050,000
61100Retirement-Employer Contribution78,54098,891150,661176,130
61120Medicare Insurance7,5127,34510,65011,030
61130Health Insurance82,28086,977120,98381,385
61170Retiree Health Benefits24,3402,6649,3250
61180Worker Compensation Insurance10,44512,68721,74016,125
SUBTOTAL PERSONNEL815,718784,1391,043,4211,039,005
62010Communications2,3711,8704,0004,000
62120Training, Transportation, Meeting5,9042,08715,00015,000
62140Membership, Subscription & Dues38000
62300Contract Services-Professional1,063,3121,007,2621,950,0001,600,000
SUBTOTAL CONTRACTUAL1,071,6251,011,2191,969,0001,619,000
63001Miscellaneous Operating Expenses12,2961,68624,50024,500
63300Gas & Diesel2,0392,6517,5512,155
-------------------------------------------------------------------------
SUBTOTAL COMMODITIES14,3364,33732,05126,655
65010Rental City Equipment29,35418,73218,73219,295
65011Equipment Replacement Charges0010,3280
65012Accident Repair & Replacement Charge002,8961,450
65100Insurance Charges27,94027,94027,94028,890
65205Internal Departments Personnel Charges3,152000
65240Public Works Administrative Charges128,885129,155199,013199,015
65400Indirect Costs27,50746,56467,08761,520
SUBTOTAL CROSS CHARGES216,838222,391325,996310,170
66220Improvements Other Than Building70,6776,6751,200,0001,375,000
SUBTOTAL CAPITAL70,6776,6751,200,0001,375,000
TOTAL2,189,1942,028,7614,570,4684,369,830
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
02100Assistant Engineer II0.750.000.950.00
00320City Engineer (MM)0.200.000.200.00
02240Construction Inspector I0.600.000.600.00
00300Construction Inspector II0.600.000.600.00
00315Deputy City Engineer0.250.000.250.00
06440NPDES Manager1.000.001.000.00
02129Principal Civil Engineer (MM)0.550.000.300.00
06140Projects Manager0.250.000.250.00
02131Senior Civil Engineer0.250.000.250.00
06240Senior Water Systems Operator0.050.000.050.00
00115Storm water Coordinator1.000.001.000.00
00920Water Systems Operator II0.200.000.200.00
04530Water Systems Operator III0.100.000.100.00
07330Senior Office Assistant0.250.000.250.00
09130Engineering Intern, P/T0.001.000.001.00
-------------------------------------------------------------------------
Total6.051.006.001.00
6-15
ENTERPRISE FUND
RESOURCE SUMMARY
WATER ENTERPRISE - PWA
060
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward0010,833,3856,517,660
53709Connection Charge67,06083,90700
53712Water Sales - Regular46,100,16842,746,45145,362,96943,502,465
53713Fireline Service Charge248,620256,815366,322270,100
53714Basic Service Charge3,646,8614,298,9005,023,8514,163,600
53715Re-Connection Charge77,57594,71188,500100,000
53716After Hours Service Charge1,3335,25600
53717Tag Fee154,007156,035160,000160,000
53720Penalties & Service Charge2,196,967(1,980,237)1,250,0001,000,000
53722NPDES Water001,563,4581,345,435
53725Water Sales - Miscellaneous14,8503,4067,75030,475
57006Expense Reimbursement-Condemn Deposit6,37664300
57010Miscellaneous Recoveries014800
57011Miscellaneous Cost Refunds7048,50900
57363Cell Tower Lease Agreement20,18218,81418,80018,800
57960Rental of Property237,124225,268223,155237,125
57993Write Off Collections61,809(125,899)(50,000)(50,000)
58000Earning On Investments93,316155,06850,000165,700
58001Stale Dated Checks3,7095,06100
58002Net Increase (Decrease) In Fair Value of Investment201,54424,26200
59000-059Transfer from Fund 059010,59100
59000-066Transfer from Fund 066017,587,21300
59000-075Transfer from Fund 07506,55400
---------------------------------------------------------------------
TOTAL REVENUES53,132,20463,581,47464,898,19057,461,360
EXPENDITURES
06017019Council - Interfund Transfer 2,534,9357,678,75812,043,2165,503,435
06017020Water Debt Service 630,085594,7911,578,2971,578,045
06017640Water Uty Wtr Prod & Supply 24,792,46124,482,03528,740,24128,853,690
06017641Water System Maint 3,138,1283,893,7995,874,1714,761,275
06017642Water-Misc Expenses 9,781,3559,212,5559,243,3709,178,970
06017644Water Quality & Measurement 2,222,0882,233,5883,208,1693,251,755
06017645Water Admin/Engineering 2,472,9552,961,4304,210,7264,334,190
---------------------------------------------------------------------
TOTAL EXPENDITURES45,572,00751,056,95564,898,19057,461,360
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000#Personnel4,554,9594,768,1824,987,6325,460,810
62000Contractual12,075,35613,447,22016,998,16318,380,310
63000Commodities12,487,42011,257,11814,349,08312,023,440
65000Cross Charges12,950,16412,592,68713,239,79913,226,440
66000Capital344,168678,0241,705,0001,240,000
67000Debt Service625,005591,3581,575,2971,595,770
68000Transfers2,534,9357,722,36612,043,2165,534,590
TOTAL45,572,00751,056,95564,898,19057,461,360
6-16
ENTERPRISE FUND
RESOURCE SUMMARY
WATER ENTERPRISE - PWA
060
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
CodeFull TimePart TimeFull TimePart Time
02100Assistant Engineer II0.500.000.500.00
04125Assistant Instrument Technician1.000.001.000.00
01850Contracts Administrator0.500.001.500.00
04215Equipment Operator - Water Services4.000.004.000.00
04130Instrument Technician1.000.001.000.00
01720Management Analyst1.000.000.000.00
02129Principal Civil Engineer (MM)0.700.000.700.00
04519Public Works Dispatcher0.500.000.500.00
TBD02Public Works Safety Coordinator1.000.001.000.00
02131Senior Civil Engineer1.000.001.000.00
01380Senior Water Maintenance Supervisor0.500.000.500.00
06240Senior Water Systems Operator0.950.000.950.00
00150Senior Management Analyst0.001.00
04410Water Resources Manager (MM)1.000.001.000.00
07750Water Services Crew Leader1.250.001.250.00
07756Water Services Meter Repairer II4.000.004.000.00
07760Water Services Quality Coordinator1.000.001.000.00
07765Water Services Quality Inspector1.000.001.000.00
07770Water Services Quality Supervisor1.000.001.000.00
07775Water Services Supervisor1.250.001.250.00
07780Water Services Utility Inspector1.000.001.000.00
07790Water Services Worker II6.000.006.000.00
00920Water Systems Operator II2.700.002.700.00
04530Water Systems Operator III2.800.002.800.00
07330Senior Office Assistant1.000.001.000.00
09130Engineering Intern, P/T0.005.000.005.00
08160Program Coordinator, P/T0.004.000.000.00
09260Senior Maintenance Worker, P/T0.009.000.009.00
TBD03Water Conservation Representative, P/T0.000.000.004.00
---------------------------------------------------------------------
Total36.6518.0037.6518.00
6-17
ENTERPRISE FUND
WATER ENTERPRISEACCOUNTING UNIT
Water - Interfund Transfer 06017019
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
68000-057Transfer to Fund 057001,563,4581,345,435
68000-058Transfer to Fund 05800607,2650
68000-059Transfer to Fund 05900155,7630
68000-066Transfer to Fund 0662,534,9357,678,7589,716,7304,158,000
SUBTOTAL TRANSFERS2,534,9357,678,75812,043,2165,503,435
TOTAL2,534,9357,678,75812,043,2165,503,435
6-18
ENTERPRISE FUND
WATER ENTERPRISEACCOUNTING UNIT
06017020
Water Debt Service
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
-----------------------------------------------------------
62300Contract Services-Professional02,93300
62401Trustee Fee5,0805003,0003,000
SUBTOTAL CONTRACTUAL5,0803,4333,0003,000
67000Loan Payment OCWD00199,870199,870
67110Interest-Debt Services25,63619,48500
67300Bond Principal00605,000665,000
67310Bond Interest599,369749,099770,427710,175
67401Insurance Cost0192,36600
67410Water Bond Deferred Charges0(369,591)00
-----------------------------------------------------------
SUBTOTAL DEBT SERVICE625,005591,3581,575,2971,575,045
TOTAL630,085594,7911,578,2971,578,045
6-19
ENTERPRISE FUND
WATER ENTERPRISE - PWAACCOUNTING UNIT
Water Revenue Bond Debt Service06017020
FY EndingPRINCIPALINTERESTINTERESTTOTALTOTAL DEBT
June 30thDue Sept. 1Due Sept. 1Due March 1INTERESTSERVICE
605,000.00
2016770,426.67605,000.00770,426.671,375,426.67
665,000.00
2017710,175.00665,000.00710,175.001,375,175.00
685,000.00
2018690,225.00685,000.00690,225.001,375,225.00
710,000.00
2019662,825.00710,000.00662,825.001,372,825.00
745,000.00
2020627,325.00745,000.00627,325.001,372,325.00
785,000.00
2021590,075.00785,000.00590,075.001,375,075.00
820,000.00
2022550,825.00820,000.00550,825.001,370,825.00
865,000.00
2023509,825.00865,000.00509,825.001,374,825.00
905,000.00
2024466,575.00905,000.00466,575.001,371,575.00
940,000.00
2025434,900.00940,000.00434,900.001,374,900.00
985,000.00
2026387,900.00985,000.00387,900.001,372,900.00
1,035,000.00
2027338,650.001,035,000.00338,650.001,373,650.00
1,075,000.00
2028297,250.001,075,000.00297,250.001,372,250.00
1,130,000.00
2029243,500.001,130,000.00243,500.001,373,500.00
1,185,000.00
2030187,000.001,185,000.00187,000.001,372,000.00
1,245,000.00
2031127,750.001,245,000.00127,750.001,372,750.00
1,310,000.00
203265,500.001,310,000.0065,500.001,375,500.00
15,690,000.007,660,726.6715,690,000.007,660,726.6723,350,726.67
6-20
ENTERPRISE FUNDS
WATER ENTERPRISE - PWAPROGRAM
Water Production & Supply06017640
Statement of Purpose
Provide all residents with a reliably produced, stored, and treated drinking water supply that is pure and
safe to drink.
This program supplies water from local water wells and from the Metropolitan Water District of Southern
California (MWDSC). This achieves the most cost-effective source of water by maintaining a ratio of 75 percent
well water and 25 percent imported water. The program involves the operation and maintenance of 20 wells,
27 pumps, 8 reservoirs, 7 imported water connections, control facilities, and a supervisory control and data
acquisition (SCADA) system necessary to accomplish these goals.
Accomplishments in FY 2015-2016
*
Installed and integrated backup generators at East and West Stations.
*Finalized design and begin construction of Walnut Pump Station.
*Designed and upgraded SA 2 & SA 5 control and structure.
*Upgraded East Pump Station controls and added 2 variable-speed drives.
Action Plan for FY 2016-2017
*Finalize design and begin construction of San Lorenzo Lift Station.
*Design Well 29 site upgrade.
*Rehabilitation of Well 18.
*Rehabilitation of Well 30.
ActualActual EstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of gallons produced per day from wells26.32423.822.7
(in millions)
# of gallons imported per day (in millions)9.29.310.27.6
# of water system stations monitored (RTU)40404040
per year
Effectiveness
# of in-service reservoir inspections performed 10101010
per year
# of customer water service interruptions due to
water production equipment outages0000
% of adherence to the Orange County Basin
Equity Plan to provide the maximum water
supply from local sources100100100100
6-21
ENTERPRISE FUND
WATER ENTERPRISEACCOUNTING UNIT
Water Uty Wtr Prod & Supply 06017640
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular767,431897,196689,940717,215
61020Salaries Part-Time49,98341,28577,87362,105
61040Salaries Overtime73,95291,88475,00090,000
61100Retirement-Employer Contribution98,828146,301170,101194,880
61120Medicare Insurance12,83914,76512,02412,205
61130Health Insurance122,683150,107139,399106,115
61170Retiree Health Benefits39,21212,35710,7840
61180Worker Compensation Insurance76,30779,51924,54588,020
SUBTOTAL PERSONNEL1,241,2361,433,4141,199,6661,270,540
62000Utilities2,328,3162,645,7322,099,4002,300,000
62010Communications36,33035,01325,21525,215
62120Training, Transportation, Meeting59,00436,92223,20041,160
62140Membership, Subscription & Dues108,117102,084100,860118,445
62300Contract Services-Professional8,585,1859,011,94911,111,42312,583,885
62320Maintenance & Repair Buildings & Ground10,0167,78149,42050,000
62321Maintenance & Repair Improvement0015,13025,000
62322Maintenance & Repair Machinery & Equipment20,55341,74630,00030,000
62500Rent Payments00232,380232,380
SUBTOTAL CONTRACTUAL11,147,52111,881,22713,687,02815,406,085
63001Miscellaneous Operating Expenses11,041,99910,042,25912,374,47510,299,985
63300Gas & Diesel21,25623,95435,86217,400
SUBTOTAL COMMODITIES11,063,25410,066,21312,410,33710,317,385
65010Rental City Equipment39,92240,58440,58444,655
65011Equipment Replacement Charges0024,15817,460
65012Accident Repair & Replacement Charge006,1543,075
65050IS Strategic Plan517,480517,480517,480517,480
65100Insurance Charges388,420388,420388,420402,305
65400Indirect Costs40,90782,89666,41473,980
SUBTOTAL CROSS CHARGES986,7291,029,3801,043,2101,058,955
66220Improvements Other Than Building (2,939)000
66400Machinery & Equipment234,68471,800400,000780,000
SUBTOTAL CAPITAL231,74571,800400,000780,000
67200Principal-Capital Lease00020,725
------------------------------------------------------------------------------------
SUBTOTAL DEBT SERVICE00020,725
TOTAL24,670,48524,482,03528,740,24128,853,690
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
04125Assistant Instrument Technician1.000.001.000.00
04130Instrument Technician1.000.001.000.00
02129Principal Civil Engineer (MM)0.200.000.200.00
06240Senior Water Systems Operator0.950.000.950.00
04410Water Resources Manager (MM)0.500.000.500.00
00920Water Systems Operator II2.700.002.700.00
04530Water Systems Operator III2.800.002.800.00
09130Engineering Intern, P/T0.001.000.001.00
09260Senior Maintenance Worker, P/T0.003.000.003.00
------------------------------------------------------------------------------------
Total9.154.009.154.00
6-22
ENTERPRISE FUNDS
WATER ENTERPRISE - PWAPROGRAM
Water Systems Maintenance06017641
Statement of Purpose
Operate and maintain water mains, hydrants, valves, and service laterals to ensure quality distribution of
water to the community.
The water systems maintenance program provides for the operation and maintenance of the water distribution
system that includes approximately 450 miles of water mains, 44,675 metered services, and 5,000 fire hydrants.
Program activities include valve replacements, repair of faulty water lines, and replacement of old two-inch and
smaller water services.
Accomplishments in FY 2015-2016
*Repaired 20 main breaks/leaks with minimal disruption of customers
*Exercised 3,000 gate valves
*Performed maintenance on 4,000 fire hydrants
*Renewed/Replaced 400 water service lines
*Repaired 100 fire hydrants
Action Plan for FY 2016-2017
*Respond to and repair main breaks and leaks within 8 hours as required.
*Continue replacement of two-inch and smaller water services.
*Continue gate valve and fire hydrant maintenance programs.
*Provide several neighborhood block water main replacements.
*Continue assisting contractors and City forces with water main shutdowns.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of main breaks repaired17132015
# of gate valves operated and checked4701,5883,0002,000
# of fire hydrants operated 1,2697454,0004,800
# of fire hydrants painted1361004,8004,800
# of services repaired/replaced135400400200
# of fire hydrants repaired2180100400
# of gate valves repaired or replaced17354040
Assist contractor/City forces with main shut-downs
(in hours)400200300 300
Efficiency
% of service leaks repaired within 72 hours100100100 100
% of main breaks repaired within 8 hours100100100 100
% of fire hydrants repaired/placed in service within
72 hours100100100 100
6-23
ENTERPRISE FUND
WATER ENTERPRISEACCOUNTING UNIT
Water System Maintenance
06017641
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular745,896756,606912,303928,000
61020Salaries Part-Time29,36326,28556,09248,255
61040Salaries Overtime140,678210,176125,500135,000
61100Retirement-Employer Contribution96,359130,359214,539244,125
61120Medicare Insurance13,00514,08315,16515,290
61130Health Insurance170,753165,869217,831262,245
61170Retiree Health Benefits35,40833,46416,4440
61180Worker Compensation Insurance112,76594,94130,958139,355
SUBTOTAL PERSONNEL1,344,2271,431,7841,588,8311,772,270
62010Communications7,9409,5009,96510,965
62120Training, Transportation, Meeting7,6752,7966,0509,050
62140Membership, Subscription & Dues3845944,5406,055
62251Other Agency Services61663200
62300Contract Services-Professional203,123461,8581,198,960765,260
62322Maintenance & Repair Machinery & Equipment2,05901,0301,030
--------------------------------------------------------------------------
SUBTOTAL CONTRACTUAL221,797475,3791,220,545792,360
63001Miscellaneous Operating Expenses579,611518,028641,875641,875
63300Gas & Diesel62,93259,399119,28357,210
SUBTOTAL COMMODITIES642,543577,427761,158699,085
65010Rental City Equipment251,885266,441264,348276,220
65011Equipment Replacement Charges016,104123,26282,150
65012Accident Repair & Replacement Charge007,3144,745
65020City Yard Rental183,475183,475183,475208,015
65050IS Strategic Plan129,200129,200129,200129,200
65100Insurance Charges204,615204,615204,615211,505
65400Indirect Costs41,85280,34586,42494,570
--------------------------------------------------------------------------
SUBTOTAL CROSS CHARGES811,027880,180998,6381,006,405
66100Land001,000,0000
66400Machinery & Equipment54,723529,029305,000460,000
SUBTOTAL CAPITAL54,723529,0291,305,000460,000
68000-059Transfer to Fund 05900031,155
--------------------------------------------------------------------------
SUBTOTAL TRANSFERS00031,155
TOTAL3,074,3173,893,7995,874,1714,761,275
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
01850Contracts Administrator0.500.000.500.00
04215Equipment Operator - Water Services4.000.004.000.00
02129Principal Civil Engineer (MM)0.250.000.250.00
01380Senior Water Maintenance Supervisor0.500.000.500.00
07750Water Services Crew Leader1.250.001.250.00
07775Water Services Supervisor1.250.001.250.00
07790Water Services Worker II6.000.006.000.00
09260Senior Maintenance Worker, P/T0.003.000.003.00
--------------------------------------------------------------------------
Total13.753.0013.753.00
6-24
ENTERPRISE FUND
WATER ENTERPRISE - PWAACCOUNTING UNIT
Miscellaneous Operating Expenses06017642
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
62000Utilities61,205000
62251Other Agency Services023,08500
SUBTOTAL CONTRACTUAL61,20523,08500
65040Computer Services Charge298,425308,925298,425298,425
65220Treasury Services Charges1,954,5451,954,5451,954,5451,954,545
65500General Fund Overhead7,467,1806,926,0006,990,4006,926,000
SUBTOTAL CROSS CHARGES9,720,1509,189,4709,243,3709,178,970
TOTAL9,781,3559,212,5559,243,3709,178,970
6-25
ENTERPRISE FUNDS
WATER ENTERPRISE - PWAPROGRAM
Water Quality & Measurement06017644
Statement of Purpose
Provide a safe and reliable water supply, accurate measurement of water meters in the water distribution system, protection of
the water and sewer infrastructure, and water use efficiency and education programs.
The water quality monitoring program includes achieving 100% compliance with the regulations and monitoring schedules established
by the California Department of Public Health, ensuring a safe and reliable water supply. Customers are notified annually of the various
elements found in their drinking water. The metering program includes the selection, installation, testing, and maintenance of all water
meters. The underground service alert aspect of the program provides location of the infrastructure within 48 hours of notification by
the customer. The education program is provided through a contractual program for students in the city's public and private school
systems. The program's target goal is to reach a minimum of 11,000 students annually. The water use efficiency program includes
residential, commercial, and industrial water audits in response to customer inquiries. The cross-connection program provides
protection of the public water supply by ensuring the installation, annual testing, and maintenance of all backflow prevention assemblies
in the city.
Accomplishments in FY 2015-2016
Increased the number of large meter replacements.
*
Increased the number of cross connection inspections and water audits.
*
Began implementation study of Automated Metering Infrastructure (AMI) program.
*
Continued to refine and expand our Water Resources Community Outreach program.
*
Successful Student Poster Contest
*
Action Plan for FY 2016-2017
Increase the number of large meter replacements
*
*Continue increased cross connection inspections and water audits
*Implement water meter vault replacement program
*Continued expansion of Water Resources Community Outreach program
*Coordinate and implement Student Poster Contest
*Continue to implement and expand Automated Metering Infrastructure (AMI) program
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
10,000 9,57010,000
# of water samples performed 9,815
1,000 1115
# of water quality reports mailed 1,000
5,270 5,3005,330
# of backflow tests reviewed 5,224
5 55
% of difference between production and sales 5
2,000 1,1032,000
# of 1" and smaller meters replaced 1,786
300 44150
# of 1-1/2" and 2" meters replaced 259
20 1230
# of 3" and larger meters replaced 12
30 4940
# of registers replaced 43
10,000 10,00015,000
# of students educated 8,989
517600
# of water conservation calls responded to
300 103250
# of water audits performed 265
500 504500
# of curb stops (valves) replaced 497
800 536600
# of lids, covers, boxes replaced 728
105115
# of WRCOP events participated in
7,000 6,8107,000
# of USA (Dig Alert) tickets completed 6,947
Efficiency
100 100100
% of water quality-related calls responded to in less than 4 hours 100
100 100100
% of meter related calls responded to in less than 4 hours 100
90 84100
% of initial passing backflow tests completed per year 82
% of water conservation calls responded to in less than 4 hours 100 100 90 100
6-26
ENTERPRISE FUND
WATER ENTERPRISEACCOUNTING UNIT
Water Quality & Measurement
06017644
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular667,420705,879655,418633,315
61020Salaries Part-Time31,54523,465149,239115,615
61040Salaries Overtime102,548141,015144,240144,240
61100Retirement-Employer Contribution87,313113,885178,264187,280
61120Medicare Insurance10,29811,03412,60111,730
61130Health Insurance107,934112,405115,216141,775
61170Retiree Health Benefits33,14228,50711,5890
61180Worker Compensation Insurance95,21985,96225,723105,695
---------------------------------------------------------------------
SUBTOTAL PERSONNEL1,135,4191,222,1521,292,2901,339,650
62010Communications6,5886,6767,0607,060
62120Training, Transportation, Meeting6,7176,3525,0456,550
62140Membership, Subscription & Dues10,90923,06848,69550,855
62300Contract Services-Professional89,315169,904751,435739,045
62322Maintenance & Repair Machinery & Equipment333005,0455,045
---------------------------------------------------------------------
SUBTOTAL CONTRACTUAL113,561206,301817,280808,555
63001Miscellaneous Operating Expenses664,838506,101820,735842,700
63300Gas & Diesel25,57321,11342,85413,040
---------------------------------------------------------------------
SUBTOTAL COMMODITIES690,410527,214863,589855,740
65010Rental City Equipment36,57332,24836,91235,820
65011Equipment Replacement Charges1,3827,60121,84934,330
65012Accident Repair & Replacement Charge004,3443,130
65050IS Strategic Plan45,67545,67545,67545,675
65100Insurance Charges51,18051,18051,18052,845
65400Indirect Costs37,50370,41375,04976,010
---------------------------------------------------------------------
SUBTOTAL CROSS CHARGES172,313207,117235,009247,810
66400Machinery & Equipment57,70027,19600
SUBTOTAL CAPITAL57,70027,19600
68000-085Transfer to Fund 085043,60800
---------------------------------------------------------------------
SUBTOTAL TRANSFERS043,60800
TOTAL2,169,4032,233,5883,208,1693,251,755
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
02129Principal Civil Engineer (MM)0.250.000.250.00
07756Water Services Meter Repairer II4.000.004.000.00
07760Water Services Quality Coordinator1.000.001.000.00
07765Water Services Quality Inspector1.000.001.000.00
07770Water Services Quality Supervisor1.000.001.000.00
07780Water Services Utility Inspector1.000.001.000.00
08160Program Coordinator, P/T0.004.000.000.00
09260Senior Maintenance Worker, P/T0.003.000.003.00
TBD03Water Conservation Representative, P/T0.000.000.004.00
---------------------------------------------------------------------
Total8.257.008.257.00
6-27
ENTERPRISE FUNDS
WATER ENTERPRISE - PWAPROGRAM
Water Administration & Engineering06017645
Statement of Purpose
Ensure proper maintenance of the City's water facilities, and provide for the planned expansion of the
water and wastewater systems to keep pace with anticipated growth and redevelopment.
Administration and Engineering are responsible for developing and effectively managing the City's water
resources and sewer programs. This activity is also responsible for developing and planning new capital
projects, coordinating the water and sewer system replacement priorities, protecting water quality and supply,
managing deferred maintenance systems, updating and managing the digital map records of all water and sewer
system infrastructure components, and promoting customer awareness of conservation methods and the City's
water goals for a first-rate infrastructure.
Accomplishments in FY 2015-2016
*Continued coordination of water and sewer replacement projects with street paving projects.
*Completed all water and sewer development plan checks on schedule.
*Completed design of water and sewer main replacement projects.
*Completed creation of water system hydraulic model.
*Integrated water and sewer maintenance systems into Computerized Maintenance Management System.
Action Plan for FY 2016-2017
*Plan water and sewer main replacement projects
*Complete Sewer System Master Plan Update
*Begin Sodium Hypochlorite Onsite Generation Unit Replacements
*Continue to analyze Water System Hydraulic Model Scenarios
*Complete Well 29 Preliminary Design Report
*Complete Water System Master Plan
*Complete Water and Sewer Rate Study Update
*Begin Water System Meter Vault Rehabilitation Program
*Apply for Recycled Water Master Plan Grant
*Continue to integrate the water and sewer maintenance programs into CMMS
Implement a comprehensive safety program for Water Resources staff.
*
ActualActual EstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Footage of newly constructed water & sewer mainNo DataNo Data7,02045,960
mapped in GIS
Capital Improvement Projects PlannedNo DataNo Data178
# of maintenance staff supportedNo DataNo Data5060
# of maintenance program contracts administeredNo DataNo Data3239
# of Requests for Proposals and Invitation forNo DataNo Data1210
Bids issued
# of maintenance development training exercisedNo DataNo Data612
performed
Efficiency
% of staff assistance requests addressed withinNo DataNo Data100100
48 hours
6-28
ENTERPRISE FUND
WATER ENTERPRISEACCOUNTING UNIT
Water Admin/Engineering 06017645
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular388,185476,208559,467649,255
61020Salaries Part-Time44,54242,50779,22089,665
61040Salaries Overtime14,61614,20215,13015,130
61100Retirement-Employer Contribution51,57077,979141,495184,775
61120Medicare Insurance6,4527,59010,00211,570
61130Health Insurance45,06758,24473,749109,065
61170Retiree Health Benefits18,773-2,5107,3640
61180Worker Compensation Insurance5,4976,61020,41818,890
----------------------------------------------------------------------------
SUBTOTAL PERSONNEL574,703680,831906,8451,078,350
62010Communications5,0295,2406,5556,555
62120Training, Transportation, Meeting5,1857,2658,0708,070
62140Membership, Subscription & Dues12,39611,46115,63515,635
62251Other Agency Services25825800
62300Contract Services-Professional500,869829,5921,236,0001,336,000
62322Maintenance & Repair Machinery & Equipment2,4533,9794,0504,050
----------------------------------------------------------------------------
SUBTOTAL CONTRACTUAL526,191857,7951,270,3101,370,310
63001Miscellaneous Operating Expenses87,33283,224307,650148,885
63300Gas & Diesel3,8803,0396,3492,345
----------------------------------------------------------------------------
SUBTOTAL COMMODITIES91,21386,264313,999151,230
65010Rental City Equipment13,57814,79213,93219,490
65011Equipment Replacement Charges03,53010,5244,235
65012Accident Repair & Replacement Charge001,6301,630
65050IS Strategic Plan81,78081,78081,78081,780
65100Insurance Charges75,65575,65575,65578,100
65240Public Works Administrative Charges1,065,7601,067,7651,484,8941,484,895
65400Indirect Costs23,17243,01851,15764,170
----------------------------------------------------------------------------
SUBTOTAL CROSS CHARGES1,259,9451,286,5401,719,5721,734,300
66400Machinery & Equipment050,00000
----------------------------------------------------------------------------
SUBTOTAL CAPITAL050,00000
TOTAL2,452,0522,961,4304,210,7264,334,190
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
02100Assistant Engineer II0.500.000.500.00
01850Contracts Administrator0.000.001.000.00
00150Senior Management Analyst0.001.00
01720Management Analyst1.000.000.000.00
04519Public Works Dispatcher0.500.000.500.00
TBD02Public Works Safety Coordinator1.000.001.000.00
02131Senior Civil Engineer1.000.001.000.00
04410Water Resources Manager (MM)0.500.000.500.00
07330Senior Office Assistant1.000.001.000.00
09130Engineering Intern, P/T0.004.000.004.00
----------------------------------------------------------------------------
Total5.504.006.504.00
6-29
CAPITAL FUNDS
Water Capital Construction PROGRAMFund 66
PURPOSE:Replace deteriorated or undersized water lines to minimize disruption of water flow, increase water
distribution to meet the demands of the community, and provide fire protection.
Water Construction provides for additions and replacements of the underground water distribution system,
which includes construction of new water mains, water service laterals, hydrants, and valves. This activity
also includes the repair or replacement of City water production facilities.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
06617002 Water Utility Capital Expense
50001Prior Year Carry Forward004,000,0000
57011Miscellaneous Cost Refunds13,09584000
5,43513,360
58002Net Increase (Decrease) In Fair Value of Investment158,6804,40900
58005Investment Income-Trustee01,85400
59000-060Transfer from Fund 0602,534,9357,678,7589,716,7304,158,000
TOTAL WATER CAPITAL CONSTRUCTION REVENUES2,712,1457,699,22113,716,7304,158,000
EXPENDITURES
06617620 Water Bond Capital Projects
62300Other Contract Services0000
66301Water Capital Project0743,61000
Subtotal Water Bond Capital Projects0743,61000
06617647 Water Utility Capital Projects
62300Other Contract Services0000
61170Retiree Health Benefits0000
66220Improvements Other than Buildings268,989(293,226)00
66301Water Capital Project2,795,236637,85913,716,7304,158,000
Subtotal Water Utility Capital Projects3,064,225344,63413,716,7304,158,000
TOTAL WATER CAPITAL CONSTRUCTION EXPENDITURES3,064,2251,088,24413,716,7304,158,000
6-30
ENTERPRISE FUNDS
Water Utility
FY 16-17 PROJECT DETAILFund 66
Capital Construction
PROPOSED
PROJECTS
FY 16-17
Water Improvements
17th Street Water Main Improvements (Phase 2)1,330,000
Saint Gertrude/Grand Water Main Replacement1,000,000
Warner Industrial Community Park Sewer Main Improvements528,000
Subtotal Water Improvements2,858,000
Facility Improvements
Walnut Pump Station1,000,000
Well No. 29 Improvements300,000
Subtotal Facility Improvements
1,300,000
TOTAL WATER CAPITAL CONSTRUCTION PROJECTS
4,158,000
PRIOR YEAR FUNDING
Water Improvements
South Bristol Water Main Improvements691,530
South Station Perimeter Wall150,000
Subtotal Water Improvements841,530
TOTAL PRIOR YEAR WATER CAPITAL CONSTRUCTION PROJECTS841,530
6-31
ENTERPRISE FUND
RESOURCE SUMMARY
SANTA ANA REGIONAL TRANSPORTATION CENTER - PWA
067
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
53801Common Area Maintenance (CAM) Costs000321,680
53802S A WORK Center User Fee152,480184,252185,064146,555
53803Rental-Conference Room001,5001,500
53805Rental-Tres Estrella's De Oro90,84553,593081,780
53806Rental-Transportes Intercali102,72380,42496,2160
53808Rental-Amtrak34,33434,84335,49634,845
53809Rental-Lee Gift Shop10,84112,28512,16812,415
53810Rental-Greyhound79,17079,17090,39694,800
53811Rental-Express Cafe18,6385,80000
53812Rental-County of Orange109,004126,420131,102134,065
53813Rental-EDD/State of CA89,38889,38897,87289,460
53815Concession-Taxi Stand58,13771,43381,80436,300
53816Concession-Telephones03261,9501,350
53818Concession-Vending Machines5,4056,3964,0005,500
53819OCTA Rental01,7621,7962,280
57000Expense Reimbursement05,69500
57990Miscellaneous Income2,7945,2772,4414,250
58000Earning On Investments9531290110
--------------------------------------------------------------------
TOTAL REVENUES754,710757,193741,804966,890
EXPENDITURES
06717650PWA - SARTC Operations 844,497758,619741,804966,890
--------------------------------------------------------------------
TOTAL EXPENDITURES844,497758,619741,804966,890
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000#Personnel0(2,533)00
62000Contractual772,619689,036666,484891,745
63000Commodities8,3887,34811,50011,500
65000Fixed Charges63,49063,54063,82063,645
TOTAL844,497757,391741,804966,890
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
04340Public Works Projects Specialist1.000.000.000.00
--------------------------------------------------------------------
Total1.000.000.000.00
6-32
ENTERPRISE FUND
PUBLIC WORKS AGENCYACCOUNTING UNIT
Santa Ana Regional Transportation Center06717650
Statement of Purpose
Provide Central Orange County with a safe and secure quality facility for rail, bus, and taxi services for
commuter and long-distance travelers.
This program provides and coordinates timely, responsive services to maintain leases with corporate, retail, and
public organizations in the facility.
Accomplishments in FY 2015-2016
*Maximize tenant revenue by searching for tenants to fill vacant suites and restructure existing leases.
*Began the process to finalize the parking management plan developed for SARTC.
*Survey and evaluate capital improvement and deferred maintenance projects.
*Successfully completed RFP's for bus operators and taxi services.
*Began restructuring leases for transportation services at SARTC.
*Held the first special event at SARTC that drew approximately 5,000 attendees
Action Plan for FY 2016-2017
*Complete an assessment of the facility to prioritize deferred maintenance and capital improvement projects.
*Release RFP for priority projects and begin construction.
*Consult with architect to restructure tenant spaces for optimal rent revenue.
*Contract for broker services to secure tenants for vacant spaces.
*Continue restructuring tenant lease agreements which includes implementing CAM fee charges.
*Complete ADA improvements to common areas.
*Finalize the parking management plan.
*Plan for at least one more special event this fiscal year.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Efficiency
Annual cost for facility and landscape maintenance ($)517,294773,604682,075725,265
Annual cost for security services ($)235,277241,625241,625241,625
Effectiveness
Annual lease revenue ($)672,412667,164726,835596,200
Annual concession revenue ($)82,14475,93273,35047,400
Annual CAM revenue ($)000321,680
6-33
ENTERPRISE FUND
SANTA ANA REGIONAL TRANSPORTATION CENTERACCOUNTING UNIT
06717650
Santa Ana Regional Transportation Center Operations
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61170Retiree Health Benefits0(2,533)00
-------------------------------------------------------------
SUBTOTAL PERSONNEL0 (2,533)00
62000Utilities214,342197,593216,380232,000
62010Communications12,97813,19115,21015,210
62120Training, Transportation, Meeting00500500
62300Contract Services-Professional302,384318,452258,894266,850
62310Janitorial & Housekeeping137,93423,108150,000193,760
62320Maintenance & Repair Buildings & Ground96,500136,69320,500171,425
62322Maintenance & Repair Machinery & Equipment8,48105,00012,000
SUBTOTAL CONTRACTUAL772,619689,036666,484891,745
63001Miscellaneous Operating Expenses8,3887,06811,50011,500
63200Operating Materials & Supplies Buildings/Grounds028000
-------------------------------------------------------------
SUBTOTAL COMMODITIES8,3887,34811,50011,500
65050IS Strategic Plan10,08010,08010,08010,080
65100Insurance Charges1,1301,1301,130955
65205Internal Departments Personnel Charges13,85013,85013,85013,850
65240Public Works Administrative Charges38,43038,48038,76038,760
SUBTOTAL CROSS CHARGES63,49063,54063,82063,645
TOTAL844,497757,391741,804966,890
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
04340Public Works Projects Specialist1.000.000.000.00
-------------------------------------------------------------
Total1.000.000.000.00
6-34
ENTERPRISE FUND
RESOURCE SUMMARY
SANITATION ENTERPRISE - PWA
068
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward001,900,822834,970
53702Graffiti Restitution-Courts22,60619,40425,00010,000
53710Abatement Control Charge26,91836,99925,00010,000
53719Sanitation Charge7,872,5338,004,0027,873,0008,022,000
57010Miscellaneous Recoveries12,4191,93102,000
57993Write Off Collections15(17,171)00
58000Earning On Investments11,31919,33510,00010,000
59000-057Transfer from Fund 057000200,000
59000-059Transfer from Fund 05907,11300
------------------------------------------------------------------------
TOTAL REVENUES7,945,8108,071,6149,833,8229,088,970
EXPENDITURES
06817019Sanitation Interfund Transfer001,163,0860
06817640Pub Wks-Environment/Sanitation2,463,6032,296,1552,429,2131,390,520
06817641Pub Wks-Roadway Cleaning 1,256,2591,442,4641,923,4473,026,510
06817642Graffiti Removal/Street Cleaning1,450,4491,252,3771,452,8481,601,440
06817643Pub Wks-Street Trees 2,443,9632,519,3552,865,2283,070,500
------------------------------------------------------------------------
TOTAL EXPENDITURES7,614,2737,510,3519,833,8229,088,970
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000#Personnel3,135,9782,959,9453,081,2703,596,705
62000Contractual2,155,4652,350,6152,917,9242,982,365
63000Commodities167,284146,793442,549178,170
65000Cross Charges2,155,5472,021,6812,228,9932,130,835
67000Debt Service0005,410
68000Transfers030,9131,163,086195,485
69000Miscellaneous040400
------------------------------------------------------------------------
TOTAL7,614,2737,510,3519,833,8229,088,970
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
TBD01Assistant Public Works Maintenance Manager0.001.000.00
01850Contracts Administrator0.500.000.500.00
04200Data Entry Office Assistant1.000.001.000.00
00440Equipment Operator5.000.005.000.00
04060Maintenance Worker II8.000.009.000.00
06140Projects Manager1.000.001.000.00
04040Public Works Crew Leader3.000.003.000.00
04519Public Works Dispatcher0.500.000.500.00
04430Public Works Maintenance Manager (MM)1.000.001.000.00
02210Sanitation Inspector II1.250.001.250.00
04360Street Maintenance Supervisor1.250.001.250.00
04160Street Painter0.001.000.00
04330Tree Maintenance Supervisor1.000.001.000.00
04170Tree Trimmer2.000.002.000.00
09070Senior Clerical Aide, P/T0.003.000.003.00
09240Senior Maintenance Aide I, P/T0.007.500.007.50
------------------------------------------------------------------------
Total25.5010.5028.5010.50
6-35
ENTERPRISE FUND
SANITATION ENTERPRISEACCOUNTING UNIT
06817019
Sanitation Interfund Transfer
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
68000-057Transfer to Fund 05700200,0000
68000-059Transfer to Fund 05900963,0860
--------------------------------------------------------------------
SUBTOTAL TRANSFERS001,163,0860
TOTAL001,163,0860
6-36
ENTERPRISE FUND
SANITATION ENTERPRISE - PWAPROGRAM
Environmental Sanitation06817640
Statement of Purpose
Ensure that all properties are in compliance with the Weed and Rubbish Code, that all rights of way are
unobstructed and free of illegal advertising, that all food service facilities are in compliance with FOG
and NPDES ordinances; and provide oversight of the City's waste collection and weed abatement
contractors.
Accomplishments in FY 2015-2016
*Worked with City NPDES Coordinator developed and implemented program for Haz-waste removal from Public R.O.W.
*Performed three Citywide applications of arterial weed spraying to reduce the need for abatement services.
Implemented real-time dispatching for weed abatement service requests utilizing the App-Order "mySantaAna" work order system.
*
*Collaborated with Orange County Task Force on Hoarding to educate and beautify the community.
*Filled two vacant Sanitation Inspector positions.
Action Plan for FY 2016-2017
*Provide faster service response by filling four full-time maintenance worker vacancies and one part-time staff.
*Perform more service inspections and improve response time with the filling of two vacant Sanitation Inspector positions.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of parcel abatement postings530500702950
# of abatement incidents
Cleaned by property owner52445699940
Cleaned by City contractor1025310
City-owned vacant lots cleaned by contractors6050281250
# of illegally dumped items removed from alleys,
parkways, and public rights of way by Waste
Management and City staff55,932 55,900 37,901 40,000
# of FOG and NPDES inspections1515102324
# of inspections for residential trash cart inspection 30301230
program
# of inspections for parkway rubbish/obstruction5003501,1061,500
# of illegal signs removed from public right of way10,00017,50017,50012,500
6-37
ENTERPRISE FUND
SANITATION ENTERPRISEACCOUNTING UNIT
Pub Wks-Environment/Sanitation 06817640
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular1,021,596936,867902,273460,715
61020Salaries Part-Time36,49738,34345,4190
61040Salaries Overtime9,6807,28510,00010,000
61100Retirement-Employer Contribution118,320147,212209,952113,865
61120Medicare Insurance12,05811,00314,8417,135
61130Health Insurance210,114212,051213,81188,870
61170Retiree Health Benefits50,40149,74715,3225
61180Worker Compensation Insurance110,096104,93030,29626,845
SUBTOTAL PERSONNEL1,568,7621,507,4391,441,913707,435
62010Communications6,7487,5418,5008,500
62120Training, Transportation, Meeting8193475,0455,045
62140Membership, Subscription & Dues774197505505
62300Contract Services-Professional92,083119,299201,236177,560
62322Maintenance & Repair Machinery & Equipment440505500
62600Parking Validation02520150
SUBTOTAL CONTRACTUAL100,468127,636215,791192,260
63001Miscellaneous Operating Expenses26,02524,35823,75032,070
63300Gas & Diesel56,37252,20090,09311,755
SUBTOTAL COMMODITIES82,39776,558113,84343,825
65010Rental City Equipment117,595123,216123,21621,410
65011Equipment Replacement Charges0077,4447,860
65012Accident Repair & Replacement Charge006,3351,450
65050IS Strategic Plan135,330000
65240Public Works Administrative Charges380,800381,515375,206375,205
65400Indirect Costs48,79779,79175,46640,060
------------------------------------------------------------------------------------
SUBTOTAL FIXED CHARGES682,522584,522657,667445,985
67200Principal-Capital Lease0001,015
------------------------------------------------------------------------------------
SUBTOTAL DEBT SERVICE0001,015
TOTAL2,434,1502,296,1552,429,2131,390,520
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
TBD01Assistant Public Works Maintenance Manager0.000.250.00
01850Contracts Administrator0.000.500.00
04200Data Entry Office Assistant1.000.001.000.00
00440Equipment Operator4.000.000.000.00
04060Maintenance Worker II5.000.001.000.00
06140Projects Manager0.000.250.00
04040Public Works Crew Leader1.000.000.000.00
04519Public Works Dispatcher0.500.000.500.00
04430Public Works Maintenance Manager (MM)0.250.000.250.00
02210Sanitation Inspector II1.250.001.250.00
04360Street Maintenance Supervisor0.250.000.250.00
09240Senior Maintenance Aide I, P/T0.003.500.000.00
------------------------------------------------------------------------------------
Total13.253.505.250.00
6-38
ENTERPRISE FUND
SANITATION ENTERPRISE - PWAPROGRAM
Roadway Cleaning06817641
Statement of Purpose
Provide quality street sweeping services to ensure the cleanliness and attractive appearance of the
community.
Accomplishments in FY 2015-2016
*Increased sweeping service level to industrial areas to two sweeps per month.
*
Implemented real-time dispatching for abandoned property and dumping service requests utilizing real-time
dispatching services from the "mySantaAna" smartphone APP.
Action Plan for FY 2016-2017
*
Increase service response for roadway cleaning by utilizing real-time dispatching and utilizing data for
proactively prioritizing areas with higher service demand.
*Ensure street sweeping contractor maintains sweeping schedules with a high level of quality.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Arterial and residential streets (in curb miles)50,00050,50048,67250,000
Downtown streets (in curb miles)2,9002,9002,9002,900
Debris disposal (in cubic yards)34,00034,00034,00034,000
Frequency of Service
Downtown area
5 x Week5 x Week5 x Week5 x Week
Commercial-industrial area4 x Month4 x Month4 x Month4 x Month
Residential streetsWeeklyWeeklyWeeklyWeekly
Arterial streetsWeeklyWeeklyWeeklyWeekly
Median curbs1 x Month1 x Month1 x Month1 x Month
Arterial sidewalksWeeklyWeeklyWeeklyWeekly
6-39
ENTERPRISE FUND
SANITATION ENTERPRISEACCOUNTING UNIT
Roadway Cleaning
06817641
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular150,47190,933235,008682,920
61020Salaries Part-Time00040,465
61040Salaries Overtime15102,00010,000
61100Retirement-Employer Contribution13,31612,10852,064179,550
61120Medicare Insurance8961,0223,68011,245
61130Health Insurance27,98612,18258,983207,150
61170Retiree Health Benefits7,155 (13,916)2,7325
61180Worker Compensation Insurance9,6913,0097,513108,525
------------------------------------------------------------------------
SUBTOTAL PERSONNEL209,666105,337361,9801,239,860
62010Communications6,0426,0373,5003,500
62120Training, Transportation, Meeting2020500500
62140Membership, Subscription & Dues0380100
62300Contract Services-Professional708,371823,104885,753887,075
------------------------------------------------------------------------
SUBTOTAL CONTRACTUAL714,433829,199889,753891,175
63001Miscellaneous Operating Expenses2,58782197,48520,000
63100Uniforms & Tools0001,500
63300Gas & Diesel1,7902,3633,25024,040
------------------------------------------------------------------------
SUBTOTAL COMMODITIES4,3772,445200,73545,540
65010Rental City Equipment06,6846,684113,615
65011Equipment Replacement Charges004,8800
65012Accident Repair & Replacement Charge001,4483,620
65020City Yard Rental74,26074,26074,26097,800
65040Computer Services Charge30,99530,99530,99530,995
65050IS Strategic Plan0135,330135,330135,330
65100Insurance Charges95,40595,40595,40598,615
65230Hearing Officer Charges005,0005,000
65240Public Works Administrative Charges124,895125,130104,702104,700
65400Indirect Costs6,2796,36312,27662,410
------------------------------------------------------------------------
SUBTOTAL CROSS CHARGES331,834474,167470,980652,085
67200Principal-Capital Lease0002,365
------------------------------------------------------------------------
SUBTOTAL DEBT SERVICE0002,365
68000-059Transfer to Fund 059000195,485
68000-085Transfer to Fund 085030,91300
------------------------------------------------------------------------
SUBTOTAL TRANSFERS030,9130195,485
69801IC Default Issue040400
------------------------------------------------------------------------
SUBTOTAL MISCELLANEOUS040400
TOTAL1,260,3101,442,4641,923,4473,026,510
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
TBD01Assistant Public Works Maintenance Manager0.500.000.250.00
00440Equipment Operator0.004.000.00
04060Maintenance Worker II0.003.000.00
06140Projects Manager0.000.250.00
04040Public Works Crew Leader1.000.001.500.00
04430Public Works Maintenance Manager (MM)0.250.000.250.00
04360Street Maintenance Supervisor0.000.500.00
04160Street Painter0.001.000.00
09240Senior Maintenance Aide I, P/T0.000.003.50
Total1.750.0010.753.50
6-40
ENTERPRISE FUND
SANITATION ENTERPRISE - PWAPROGRAM
Graffiti Removal / Street Cleaning06817642
Statement of Purpose
Ensure that all City streets are maintained free of graffiti.
Accomplishments in FY 2015-2016
*Scheduled two community paint-out days each year.
*Publicly unveiled app-order to the community.
*Developed and implemented a process in conjunction with Community Preservation to send warning notices
to Billboard companies and maintain records to require modification to properties with five or more
incidents in one year.
Successfully prepared Request for Proposal to implement new contract to include adopted SB7 prevailing wage
*
State requirement.
Action Plan for FY 2016-2017
*Develop a process in conjunction with the Code Enforcement Division for removal of graffiti from private property signs.
*Develop standard operating procedures for graffiti removal in City parks for assigned parks graffiti removal staff person.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
Graffiti Removal - Square Footage3,334,6293,959,780 4,250,000 4,250,000
# of graffiti locations cleaned110,640130000 150,000 150,000
Total painted - Square Footage2,818,6193,522,345 3,625,000 3,625,000
Total water-blasted - Square Footage424,440367,075 500,000 500,000
Total Chemical - Square Footage91,57070,360 125,000 125,000
# of signs (graffiti removal)4,4314,000 4,250 4,250
6-41
ENTERPRISE FUND
SANITATION ENTERPRISEACCOUNTING UNIT
Graffiti Removal/Street Cleaning
06817642
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular154,666153,80886,668179,685
61020Salaries Part-Time21,42731,95234,47438,485
61040Salaries Overtime3,2845,5695,00010,000
61100Retirement-Employer Contribution18,03023,99526,83854,555
61120Medicare Insurance2,5952,7441,8973,415
61130Health Insurance28,66428,80914,90034,385
61170Retiree Health Benefits7,1333,0521,0270
61180Worker Compensation Insurance12,34912,5433,87315,155
--------------------------------------------------------------------------------
SUBTOTAL PERSONNEL248,147262,471174,677335,680
62010Communications5,0676,1901,0001,000
62120Training, Transportation, Meeting200100100
62140Membership, Subscription & Dues15125200200
62300Contract Services-Professional618,327647,472907,679910,315
--------------------------------------------------------------------------------
SUBTOTAL CONTRACTUAL623,565653,687908,979911,615
63001Miscellaneous Operating Expenses6,1116,2208,0008,000
63300Gas & Diesel2,0052,2873,1672,030
--------------------------------------------------------------------------------
SUBTOTAL COMMODITIES8,1168,50711,16710,030
65010Rental City Equipment4,0754,1884,1883,200
65011Equipment Replacement Charges003,4050
65012Accident Repair & Replacement Charge00724360
65040Computer Services Charge14,52014,52014,52014,520
65050IS Strategic Plan57,60057,60057,60057,600
65100Insurance Charges79,67579,68079,68082,325
65205Internal Departments Personnel Charges231,50050015,1300
65220Treasury Services Charges72,33072,33072,33072,330
65240Public Works Administrative Charges83,26083,41593,80193,800
65400Indirect Costs8,19715,47816,64719,415
--------------------------------------------------------------------------------
SUBTOTAL CROSS CHARGES551,157327,711358,025343,550
67200Principal-Capital Lease000565
--------------------------------------------------------------------------------
SUBTOTAL DEBT SERVICE000565
TOTAL1,430,9861,252,3771,452,8481,601,440
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
TBD01Assistant Public Works Maintenance Manager0.000.000.250.00
06140Projects Manager0.500.000.250.00
04040Public Works Crew Leader0.000.000.500.00
04430Public Works Maintenance Manager (MM)0.250.000.250.00
04360Street Maintenance Supervisor0.000.000.500.00
09070Senior Clerical Aide, P/T0.002.000.002.00
--------------------------------------------------------------------------------
Total0.752.001.752.00
6-42
ENTERPRISE FUND
SANITATION ENTERPRISE - PWAPROGRAM
Street Trees06817643
Statement of Purpose
Maintain and upgrade the City's urban forest of 60,000 trees.
Accomplishments in FY 2015-2016
*Continued obtaining trees from Irvine Ranch Water District and other sources for the Santa Ana Nursery.
*Introduced real-time dispatching by integrating app-order work order system with tree services
contractor and City staff operations.
Successfully prepared Request for Proposal to implement new contact to include adopted SB7 prevailing wage
*
State requirement.
Action Plan for FY 2016-2017
*Pursue development of a parkway planting detail for 15-gallon and 24-inch box trees.
*Continue obtaining trees from Irvine Ranch Water District and other sources for the Santa Ana Nursery.
Implement real-time dispatching into daily tree services operation.
*
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
# of trees trimmed16,93518,75415,00017,000
# of trees planted10017450100
# of trees removed250424250250
# of trees watered21,90025,68025,00025,000
# of trees sprayed2041487575
121100100
# of tree removal petition requests2082020
# of liability claims processed12403030
6-43
ENTERPRISE FUND
SANITATION ENTERPRISEACCOUNTING UNIT
Street Trees
06817643
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular606,349649,516659,790697,540
61020Salaries Part-Time60,12359,91970,00063,030
61040Salaries Overtime20,5448,66814,00020,000
61100Retirement-Employer Contribution69,390107,658161,678190,190
61120Medicare Insurance9,83010,33911,42911,910
61130Health Insurance144,090148,278150,615232,395
61170Retiree Health Benefits30,02425,93811,8590
61180Worker Compensation Insurance75,28674,38323,33098,665
SUBTOTAL PERSONNEL1,015,6371,084,6991,102,7011,313,730
62010Communications14,21115,53817,00017,000
62120Training, Transportation, Meeting1,1961,4202,0002,500
62140Membership, Subscription & Dues9867552,5052,505
62300Contract Services-Professional690,897718,969829,896912,810
62321Maintenance & Repair Improvement8,6692,53050,00050,000
62322Maintenance & Repair Machinery & Equipment1,0408812,0002,500
SUBTOTAL CONTRACTUAL716,999740,093903,401987,315
63001Miscellaneous Operating Expenses37,47625,99646,01750,000
63100Uniforms & Tools0500
63300Gas & Diesel34,91733,28270,78828,775
SUBTOTAL COMMODITIES72,39359,283116,80578,775
65010Rental City Equipment190,830191,166190,368196,080
65011Equipment Replacement Charges017,74592,49920,675
65012Accident Repair & Replacement Charge005,7942,715
65020City Yard Rental20,54520,54520,54523,295
65040Computer Services Charge10,58010,58010,58010,580
65050IS Strategic Plan55,51055,51055,51055,510
65100Insurance Charges31,40531,40531,40532,530
65240Public Works Administrative Charges249,790250,260281,404281,405
65400Indirect Costs31,37458,07054,21666,425
--------------------------------------------------------------------------
SUBTOTAL CROSS CHARGES590,034635,281742,321689,215
67200Principal-Capital Lease0001,465
--------------------------------------------------------------------------
SUBTOTAL DEBT SERVICE0001,465
TOTAL2,395,0632,519,3552,865,2283,070,500
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Code
Full TimePart TimeFull TimePart Time
TBD01Assistant Public Works Maintenance Manager0.000.250.00
00440Equipment Operator1.000.001.000.00
04060Maintenance Worker II4.000.005.000.00
06140Projects Manager0.500.000.250.00
04040Public Works Crew Leader1.000.001.000.00
04430Public Works Maintenance Manager (MM)0.250.000.250.00
04330Tree Maintenance Supervisor1.000.001.000.00
04170Tree Trimmer2.000.002.000.00
09070Senior Clerical Aide, P/T0.001.000.001.00
09240Senior Maintenance Aide I, P/T0.004.000.004.00
--------------------------------------------------------------------------
Total9.755.0010.755.00
6-44
ENTERPRISE FUND
RESOURCE SUMMARY
REFUSE COLLECTION ENTERPRISE - PWA
069
ACTUALACTUALADOPTEDPROPOSED
ACTIVITIES
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
50001Prior Year Carry Forward00521,6861,886,205
50052Refuse Contract Program Surcharge5,162,7015,622,6975,400,0005,724,000
52025State Grants-Direct92,51976,962177,800176,455
53718Refuse Collection Charge10,044,98010,321,08610,207,00010,243,920
53723NPDES Refuse Residential00145,000145,000
53724NPDES Refuse Non-Residential00725,000725,000
57010Miscellaneous Recoveries1,854,2681,358,2001,350,0001,922,185
57993Write Off Collections0(32,208)(30,000)(30,000)
58000Earning On Investments17,92035,79915,00015,000
------------------------------------------------------------------------
TOTAL REVENUES17,172,38817,382,53518,511,48620,807,765
EXPENDITURES
06917019Refuse Interfund Transfer00870,0002,870,000
06917640Refuse Collection Service 15,948,26915,894,51217,641,48617,937,765
------------------------------------------------------------------------
TOTAL EXPENDITURES15,948,26915,894,51218,511,48620,807,765
ACTUALACTUALADOPTEDPROPOSED
OPERATING EXPENSE
FY 13-14FY 14-15FY 15-16FY 16-17
61000#Personnel225,447219,096310,622296,280
62000Contractual8,439,2338,383,7459,382,6669,651,245
63000Commodities3,2674,49510,92018,225
65000Cross Charges7,280,3237,287,1767,937,2787,942,015
66000Capital00030,000
68000Transfers00870,0002,870,000
------------------------------------------------------------------------
TOTAL15,948,26915,894,51218,511,48620,807,765
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
04060Maintenance Worker II1.000.001.000.00
02210Sanitation Inspector II1.500.001.500.00
04360Street Maintenance Supervisor0.500.000.500.00
09240Senior Maintenance Aide I, P/T0.000.250.000.25
------------------------------------------------------------------------
Total3.000.253.000.25
========================================
6-45
ENTERPRISE FUND
REFUSE COLLECTION ENTERPRISEACCOUNTING UNIT
06917019
Refuse Interfund Transfer
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
68000-057Transfer to Fund 05700870,000870,000
68000-059Transfer to Fund 0590002,000,000
SUBTOTAL TRANSFERS00870,0002,870,000
TOTAL00870,0002,870,000
6-46
REFUSE COLLECTION ENTERPRISE - PWAPROGRAM
Refuse Collection06917640
Statement of Purpose
Operate a self-supporting City enterprise which provides residents and businesses with efficient and
cost-effective refuse collection and recycling.
This activity includes the administration of the City's refuse collection and recycling contract, field inspections of
trash complaints, administration of state-funded used oil and conservation program recycling grants, and compliance
with the State of California Department of Resources Recovery and Recycling (CalRecycle) laws.
Accomplishments in FY 2015-2016
*
*Encourage food waste composting through service provider as new site is operational.
*Continue outreach for mandatory commercial recycling required by AB341.
*Continue to implement Notice of Contamination program to decrease contamination in residential recycling
*Continue to promote Recycle Right Challenge to reward proper recycling.
Action Plan for FY 2016-2017
*Begin outreach and education for mandatory commercial organics recycling required by AB1826
*
*Continue to encourage food waste composting through service provider.
*Continue outreach for mandatory commercial recycling required by AB341.
*Continue to implement Notice of Contamination program to decrease contamination in residential recycling
*Continue to promote Recycle Right Challenge to reward proper recycling.
*Begin development of scope for new solid waste services agreement.
ActualActualEstimatedObjective
PERFORMANCE MEASURES
FY 13-14FY 14-15FY 15-16FY 16-17
Service Level
# of curbside customers42,00442,00442,00442,012
# of refuse cans collected weekly on arterials750750750750
# of multifamily/commercial and industrial customers 4,6204,6454,6604,553
Efficiency
CY 2012CY 2013CY 2014CY 2015
Tons of trash disposed289,395300,632293,830310,000
Diversion goal: lbs./person<7.5<7.5<7.5<7.5
Diversion actual: lbs./person4.84.94.85.0
Gallons of used motor oil recycled3,6822,9091,7581,651
Used motor oil filters recycled1,5071,7031,7192,156
6-47
ENTERPRISE FUND
REFUSE COLLECTION ENTERPRISEACCOUNTING UNIT
Refuse Collection Service
06917640
AccountACTUALACTUALADOPTEDPROPOSED
LINE ITEM RESOURCES
CodeFY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
61000Salaries Regular150,895137,815206,473191,995
61020Salaries Part-Time8,33815,1813,4843,515
61040Salaries Overtime6243,74700
61100Retirement-Employer Contribution18,25919,43746,51448,890
61120Medicare Insurance1,4261,5203,2883,060
61130Health Insurance19,85117,82940,24831,695
61170Retiree Health Benefits7,2398,2103,9020
61180Worker Compensation Insurance15,63815,3566,71217,125
-------------------------------------------------------------------
SUBTOTAL PERSONNEL222,270219,096310,622296,280
62120Training, Transportation, Meeting443635,0455,045
62300Contract Services-Professional8,439,1898,383,3829,377,6219,646,200
-------------------------------------------------------------------
SUBTOTAL CONTRACTUAL8,439,2338,383,7459,382,6669,651,245
63001Miscellaneous Operating Expenses1,0821,5695,0005,000
63300Gas & Diesel2,1842,9265,92013,225
-------------------------------------------------------------------
SUBTOTAL COMMODITIES3,2674,49510,92018,225
65010Rental City Equipment9,86210,22410,2249,965
65011Equipment Replacement Charges005,5413,960
65012Accident Repair & Replacement Charge001,448540
65040Computer Services Charge63,56563,56563,56563,565
65050IS Strategic Plan305,895305,895305,895305,895
65100Insurance Charges219,025219,025219,025226,415
65220Treasury Services Charges53,02053,02053,02053,020
65240Public Works Administrative Charges597,785598,905938,015938,015
65300Contract Program Surcharge4,672,3654,672,3654,972,0004,972,000
65310Program Savings Recovery1,351,5001,351,5001,352,0001,352,000
65400Indirect Costs7,30612,67716,54516,640
-------------------------------------------------------------------
SUBTOTAL CROSS CHARGES7,280,3237,287,1767,937,2787,942,015
66400Machinery & Equipment00030,000
-------------------------------------------------------------------
SUBTOTAL CAPITAL00030,000
TOTAL15,945,09215,894,51217,641,48617,937,765
ADOPTED FY 15-16PROPOSED FY 16-17
Class
AUTHORIZED PERSONNEL
Full TimePart TimeFull TimePart Time
Code
04060Maintenance Worker II1.000.001.000.00
02210Sanitation Inspector II1.500.001.500.00
04360Street Maintenance Supervisor0.500.000.500.00
09240Senior Maintenance Aide I, P/T0.000.250.000.25
-------------------------------------------------------------------
Total3.000.253.000.25
6-48
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CAPITAL FUND SUMMARY
Increase (Decrease)
Over Prior Year
% of
15-16 to 16-17
DEPARTMENT/ActualActualAdoptedProposedFY 16-17
AGENCYFY 13-14FY 14-15FY 15-16FY 16-17TotalIn $In %
REVENUES
30 Prop. 1B Infrastructure Bond1,148,2611,551,00000N/A0N/A
32 Measure M6,646,3498,362,5175,859,09719,151,32237.4%13,292,225226.9%
33 - 49 Transportation Area Funds396,587396,05314,4002,485,8154.8%2,471,41517162.6%
54 Sewer Capital Recovery00410,5001,629,5003.2%1,219,000297.0%
55 Sewer Connection Project1,493,336906,6313,200,0001,500,0002.9%(1,700,000)-53.1%
58 Residential Street Improvement589,7453,747,7941,571,000221,0000.4%(1,350,000)-85.9%
59 Select Street Construction20,815,3678,244,5446,398,0002,257,7954.4%(4,140,205)-64.7%
147 Federal Aid Safety Program8,28323,43202,357,9004.6%2,357,900N/A
148 Traffic System Management Grant99,18666,74501,317,0002.6%1,317,000N/A
161 State Capital Grants Fund3,368,7321,471,4945,742,8005,213,71310.2%(529,087)-9.2%
169 Habitat Conservation Fund52,203000N/A0N/A
172 State Recreation Trails Program
135,606250,60800N/A0N/A
301 Park Acquisition & Dev.
2,062,1571,843,3633,660,8405,327,82510.4%1,666,98545.5%
400 Police Building Debt Service9,067,2674,292,5694,622,1904,622,6609.0%4700.0%
404 COSA 2014 Lease Financing Debt Service45,060,0005,173,5035,166,9025,169,83010.1%2,9280.1%
90,943,07936,330,25236,645,72951,254,360100.0%14,608,63139.9%
EXPENDITURES BY DEPARTMENT
Public Works Agency
30 Prop. 1B Infrastructure Bond3,118,514685,02800N/A0N/A
32 Measure M5,243,9199,079,5535,859,09719,151,32237.4%13,292,225226.9%
33 to 49 Transportation Area Funds48,96720,64802,485,8154.8%2,485,815N/A
54 Sewer Capital Recovery00410,5001,629,5003.2%1,219,000297.0%
55-532 Sewer Connection Project1,145,146108,6393,200,0001,500,0002.9%(1,700,000)-53.1%
58-Var Residential Street Improvement174,0623,592,2041,571,000221,0000.4%(1,350,000)-85.9%
59-551 Select Street Construction9,623,9256,019,3136,398,0002,257,7954.4%(4,140,205)-64.7%
147 Federal Aid Safety Program8,69772,23102,357,9004.6%2,357,900N/A
148 Traffic System Management Grant73,030(21,406)01,317,0002.6%1,317,000N/A
Public Works Agency Total 19,436,26019,556,20917,438,59730,920,33260.3%13,481,73577.3%
Non-Departmental
400 Police Building Debt Service13,689,1544,621,7284,622,1904,622,6609.0%4700.0%
404 COSA 2014 Lease Financing Debt Service45,052,0265,168,5465,166,9025,169,83010.1%2,9280.1%
Non-Departmental Total 58,741,1799,790,2749,789,0929,792,49019.1%(1,182)0.0%
Parks, Recreation & Community Services
161-Var State Capital Grants Fund4,178,086281,7985,742,8005,213,71310.2%(529,087)-9.2%
169 Habitat Conservation Fund1,1231,61900N/A0N/A
172 State Recreation Trails Program
490,9441,17300N/A0N/A
301 Park Acquisition & Dev.
2,612,257195,5863,660,8405,327,82510.4%1,666,98545.5%
Parks, Rec & Community Services Total 7,282,410480,1769,403,64010,541,53820.6%1,137,89812.1%
GRAND TOTAL 85,459,85029,826,65936,631,32951,254,360100.0%14,623,03139.9%
Note: Capital Projects for Funds 11 (General Fund), 27 (Parking Enterprise), and 50 (Council-Approved
Special Projects) amounting to $6.8M in current and prior year funding are accounted for in their
respective funds.
Note: Amounts Include Interfund Transfers
{ǒƒƒğƩǤ tğŭĻ
CAPITAL FUNDS
PROGRAM
Highway Safety & Traffic ReductionFund 30
PURPOSE:The Infrastructure Bond Package passed by California voters in November 2006 included Proposition 1B,
which contained almost $20 billion for various transportation projects in California.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
03017002 PROP 1B INFRASTRUCTURE BOND
52360Prop 1B Bond Act of 20060000
52361Prop 1B - OC0000
52363State Local Partnership Program (SLPP)1,148,0181,551,00000
58000Earnings on Investment243000
TOTAL PROP 1B INFRASTRUCTURE BOND FUND1,148,2611,551,00000
EXPENDITURES
03017660 PROP 1B INFRASTRUCTURE BOND
65205Internal Departments Personnel Charges50,518000
66220Improvements Other than Buildings3,067,995685,02800
TOTAL PROP 1B INFRASTRUCTURE BOND FUND3,118,514685,02800
АΏЋ
CAPITAL FUNDS
Measure MPROGRAMFund 32
PURPOSE:
To account for the Measure M sales tax apportionment and competitive grant funding to the City of Santa Ana,
and eligible expenditures for street maintenance and street improvements.
Freeway, Transit, and Streets and Roads programs throughout the County. In November 2006, voters approved the renewal of the Measure M
half-cent sales tax (Measure M2), extending the program over a 30-year period beginning in 2011. This generation of Measure M expanded
the funding programs to include Environmental Cleanup and Taxpayer Safeguards and Audits. To receive revenues from the one-half-cent
sales tax, cities and the County of Orange must coordinate their land use and transportation decisions, establish cooperative transportation
planning programs with neighboring jurisdictions, develop Growth Management programs, and guarantee that transportation funds are used for
transportation purposes only.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
03217002 Measure M
50001Prior Year Balance0000
52330Measure M Competitive1,081,2963,181,01600
52332Measure M2 Competitive1,321,937804,2211,185,10014,389,692
52333Measure M2 Fairshare4,089,2014,307,4844,673,9974,761,630
58000Earnings on Investment42,95944,78700
58002Net Increase (Decrease) in Fair Value of Investment110,95625,00900
TOTAL MEASURE M REVENUES
6,646,3498,362,5175,859,09719,151,322
EXPENDITURES
03217660 Measure M Street Construction
63001Miscellaneous Operating Expenses28000
65205Internal Departments Personnel Charges65,540000
66100Land0000
66220Improvements Other than Buildings3,351,361334,94600
3,416,929334,94600
03217661 OCTA Transitway Projects - MOS3
66220Improvements Other than Buildings754,798000
754,798000
03217662 Measure M2 Local Fairshare
65205Internal Departments Personnel Charges63,8628200
66100Land04,264,53900
66200Building Improvement0000
66220Improvements Other than Buildings1,008,3304,241,8464,673,9974,761,630
1,072,1928,506,4674,673,9974,761,630
03217663 Measure M2 Competitive Street
66220Improvements Other than Buildings0238,1401,185,10014,389,692
0238,1401,185,10014,389,692
TOTAL MEASURE M EXPENDITURES
5,243,9199,079,5535,859,09719,151,322
АΏЌ
CAPITAL FUNDS
Measure M PROJECT DETAILFund 32
FUNDING SOURCESADOPTED
PROJECTS
FairshareCompetitiveTOTAL
STREET IMPROVEMENTS
Planning
Pavement Management217,1300217,130
Project Development200,0000200,000
Right-of-Way Management100,0000100,000
Subtotal Planning 517,1300517,130
Roadway Improvements
Alley Improvement Program125,0000125,000
Arterial Street Preventative Maintenance1,400,00001,400,000
Bristol Street Improvements: Civic Center to Washington (Ph 3A)067,50067,500
Bristol Street Improvements: Warner to St. Andrew (Ph 4)02,485,5972,485,597
Bristol Street/Memory Lane Intersection Widening05,629,8455,629,845
Local Street Preventative Maintenance600,0000600,000
Warner Avenue Improvements: Main to Oak (Ph 1)05,200,0005,200,000
Warner Industrial Community Pavement Improvements1,400,00001,400,000
Subtotal Roadway Improvements
3,525,00013,382,94216,907,942
Sidewalk Streetscape
Omnibus Concrete200,000200,000
Subtotal Sidewalk Streetscape
200,0000200,000
SUBTOTAL STREET IMPROVEMENTS 4,242,13013,382,94217,625,072
TRAFFIC IMPROVEMENTS
Planning
Bike Lane Project Development50,000050,000
Traffic Management Plans50,000050,000
Traffic Safety Project Development50,000050,000
Subtotal Planning 150,0000150,000
Mobility/Safety
Flower Street Safety Enhancements94,500094,500
Subtotal Mobility/Safety
94,500094,500
Traffic Signal
Fairview Street Traffic Signal Synchronization250,000 Љ 250,000
Warner Avenue/Flower Street Intersection Improvements06,7506,750
Љ
Westminster/17th Corridor Traffic Signal Synchronization25,00025,000
Subtotal Traffic Signal 275,0006,750281,750
OC Streetcar
OC Streetcar01,000,0001,000,000
Subtotal OC Streetcar
01,000,0001,000,000
TOTAL TRAFFIC IMPROVEMENTS 519,5001,006,7501,526,250
TOTAL FY 16-17 MEASURE M PROJECTS 4,761,63014,389,69219,151,322
АΏЍ
CAPITAL FUNDS
Transportation Area Funds PROGRAM Fund 33 to 49
PURPOSE:
In accordance with Section 8-44 of the Santa Ana Municipal Code, the City collects Transportation Area Fees from
new developments in excess of $30,000 in building valuation. Fees vary from $1.10 to $5.53 per square foot of floor
space, depending on the type of development and the particular area that the development is located. All fees are
due upon issuance of the building permit. The fee is used to fund projects to improve roadway capacity and safety.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
TRANSPORATION SYSTEM IMPROVEMENT
0331700250300Area B - Transportation System Improvement Area Fee26,43130,5421,4000
0341700250001Area E - Prior Year Carry Forward0001,766,370
0341700250300Area E - Transportation System Improvement Area Fee323,40716,41810,0000
0351700250001Area F - Prior Year Carry Forward000719,445
0351700250300Area F - Transportation System Improvement Area Fee45,252347,1611,8000
0411700250300Area A-2 - Transportation System Improvement Area Fee81100
0421700250300Area B - Transportation System Improvement Area Fee445700
0431700250300Area C - Transportation System Improvement Area Fee0000
0481700250300Area C-2 - Transportation System Improvement Area Fee9811,2768000
0491700250300Area G - Transportation System Improvement Area Fee4645884000
Earnings on Investment
TOTAL 396,587396,05314,4002,485,815
EXPENDITURES
TRANSPORATION SYSTEM IMPROVEMENT
03317660New Transportation System Improvement Area B55,000000
03417660New Transportation System Improvement Area E(26,182)56901,766,370
03517660New Transportation System Improvement Area F(1,665)20,0780719,445
04117660Transportation System Improvement Area A-20000
04217660Transportation System Improvement Area B0000
04317660Transportation System Improvement Area C(11,301)000
04817660Transportation System Improvement Area C-213,115000
04917660Transportation System Improvement Area G20,000000
TOTAL 48,96720,64802,485,815
PROJECTS
FY 16-17
Street Improvements - 03417660 Area E
Warner Avenue Improvements: Main to Oak (Phase 1)1,766,370
1,766,370
Street Improvements - 03517660 Area F
Bristol Street/Memory Lane Intersection Widening22,500
Warner Avenue Improvements: Main to Oak (Phase 1)694,695
717,195
Traffic Signal - 03517660 Area F
Warner Avenue/Flower Street Intersection Improvements2,250
2,250
TOTAL TRANSPORTATION SYSTEM IMPROVEMENT AREA PROJECTS 2,485,815
АΏЎ
CAPITAL FUNDS
PROGRAM
Sewer Capital RecoveryFund 054
PURPOSE:
Replace deteriorated or undersized sewer lines to minimize disruption of sewer flow, increase sewer
conveyance reliability and prevent sewer system overflows.
Sanitary Sewer Capital program provides for additions and replacement of the underground sanitary sewer collection
system, which includes construction of new sewer mains, sewer service laterals, and manholes. This
program also provides for the repair and/or replacement of City sanitary sewer lift station facilities.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVFNUES
05417002
50001Prior Year Carry Forward000650,000
53732Capital Recovery Charges000318,600
58004Interest Earned 0000
59000-056Transfer From Fund 05600410,500660,900
59300Revenue Bond Proceeds0000
TOTAL SEWER CAPITAL REVENUES00410,5001,629,500
EXPENDITURES
05417019 INTERFUND TRANSFER
68000-086Transfer to Fund 08600200,0000
00200,0000
05417020 DEBT SERVICE
67300Bond Principal0
67310Bond Interest0
0000
05417647 CAPITAL RECOVERY CHARGES
66220 Improvements Other Than Building00210,5001,629,500
00210,5001,629,500
TOTAL SEWER CAPITAL EXPENDITURES00410,5001,629,500
PROJECTS
FY 16-17
Sewer Improvements
Citywide Sewer Main Improvements1,629,500
TOTAL SEWER CAPITAL RECOVERY PROJECTS 1,629,500
АΏЏ
CAPITAL FUNDS
Sewer Connection ProjectsPROGRAMFund 55
PURPOSE:The Sewer Connection Fee is collected from various types of development based on the number of fixture units
and the cost per lineal foot of construction of a main sewer line. All monies received by the City as a fee for
connection to the public sewers are deposited into the Sewer Connection Fee Fund and used for the construction
of sewers. Fees paid at the time of application for a sewer connection permit, and no connection permit is issued
until such fees are paid.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
05517002 SEWER CONNECTION FEE FUND
50001Prior Year Carry Forward002,936,0001,260,000
53701Sewer Connection Fee1,036,255547,697232,000200,000
57000Expense Reimbursement423,664312,04500
58000Earning on Investments33,41846,88932,00040,000
TOTAL SEWER CONNECTION FEE FUND1,493,336906,6313,200,0001,500,000
EXPENDITURES
05517660 SEWER CONNECTION PROJECTS
62300Other Contract Services0000
66220Improvements Other than Buildings1,145,146108,6393,200,0001,500,000
TOTAL SEWER CONNECTION EXPENDITURES1,145,146108,6393,200,0001,500,000
FY 16-17
PROJECTS
Facility Improvements
Segerstrom (San Lorenzo) Sewer Lift Station Reconstruction1,000,000
Warner Industrial Community Park Sewer Main Improvements500,000
TOTAL SEWER CONNECTION PROJECTS1,500,000
АΏА
CAPITAL FUNDS
Residential Street ImprovementPROGRAMFund 58
PURPOSE:Local bond funding to repair and rehabilitate neighborhood streets Citywide. Revenue from selected permit fees are
also used to fund this program.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
05817002 Residential Street Improvement
Transportation/Oversize Permits
5170111,94713,70213,35011,000
Trench Cut Fee/Arterial
5370423,56943,72425,00025,000
Trench Cut Fee
5370510,65618,13014,0002,000
Street Construction Fee
53706186,920281,053175,000175,000
NPDES Sewer Lateral
53708028600
HOST Fee
537308,5299,2118,0008,000
Transfer from Special Gas Tax Fund 29
59000-029174,0623,381,68800
Transfer from Fund 56
59000-056174,06201,335,6500
TOTAL RESIDENTIAL STREET IMPROVEMENT589,7453,747,7941,571,000221,000
EXPENDITURES
05817019 Interfund Transfer
Transfer to Fund 0590000
68000-059
Transfer to Fund 08600500,0000
68000-086
Transfer to Fund 1010075,0000
68000-101
00575,0000
05817661 Gas Tax Residential Street Improvement
65205Internal Departments Personnel Charges6,096638,42200
66220Improvements Other than Buildings167,9662,953,782996,0000
69011Reserve Appropriation000221,000
174,0623,592,204996,000221,000
TOTAL RESIDENTIAL STREET IMPROVEMENT174,0623,592,2041,571,000221,000
АΏБ
CAPITAL FUNDS
Select Street ConstructionPROGRAMFund 59
PURPOSE:
This program includes all new work, reconstruction, widening, or traffic improvements done on the
"Select Street System" of the City. Funds to support this program primarily come from these sources:
A. State Gas Tax funds (Section 2105,6,7) transferred from Fund 29.
B. County Gas Tax funds administered by the Orange County Transportation Authority.
ACTUALACTUALADOPTEDPROPSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
05917002 Select Street Construction
52000Federal Grants - Direct354,830000
52001Federal Grants - Indirect7,075,4664,515,7561,000,0000
52025State Grants - Indirect31,5993461,000,0000
52026State Grants - Indirect SLESF00851,0820
52341OCTA Gas Tax Subvention2,620,8101,993,14700
57000Expense Reimbursement1,93612400
57010Miscellaneous Recoveries100000
57012City of Tustin Contribution8,000,000000
57080Developer Contribution177,000120,00000
57960Rental of Property164,122221,83500
58000Earnings on Investment47,48679,24800
58002Net Increase (Decrease) in Fair Value06,27700
58006Interest Earned on Advanced Received6,79111,01600
59000-029Transfer from Fund 2901,296,79410,0000
59000-056Transfer from Fund 5600186,91631,155
59000-058Transfer from Fund 58002,000,0000
59000-060Transfer from Fund 6000186,91631,155
59000-068Transfer from Fund 682,335,22901,163,086195,485
59000-069Transfer from Fund 690002,000,000
TOTAL SELECT STREET REVENUES20,815,3678,244,5446,398,0002,257,795
EXPENDITURES
05917019 STREET INTERFUND TRANSFER
62300Other Contract Services0000
66100Land0000
68000-011Transfer to Fund 011012,79900
68000-056Transfer to Fund 05602,70700
68000-060Transfer to Fund 060010,59100
68000-068Transfer to Fund 06807,11300
033,21000
05917660 SELECT STREET CONSTRUCTION
62300Other Contract Services0000
66100Land(375)(410,300)00
66220Improvements Other than Buildings5,193,8373,295,5914,000,0000
5,193,4622,885,2914,000,0000
05917661 OCTA BRISTOL STREET CORRIDOR
66100Land01,210,823
66220Improvements Other than Buildings2,081,6711,135,31500
2,081,6712,346,13800
05917663 HUTA 2013 GAS TAX
66220Improvements Other than Buildings2,348,792754,67400
2,348,792754,67400
05917664 ENTERPRISE STREET CUT PERMITS
66220Improvements Other than Buildings002,398,0000
69011Reserve Appropriation0002,257,795
002,398,0002,257,795
TOTAL SELECT STREET EXPENDITURES9,623,9256,019,3136,398,0002,257,795
АΏВ
CAPITAL FUNDS
Federal Aid Safety ProgramPROGRAMFund 147
PURPOSE:
The Moving Ahead for Progress in the 21st Century Act (MAP-21) went into effect on October 1, 2012. It continued the Highway
Safety Improvement Program (HSIP) as a core Federal-aid program. The goal of the program is to achieve a significant reduction
in traffic fatalities and serious injuries on all public roads. The HSIP requires a data-driven, strategic approach to improving
highway safety on all public roads that focuses on performance.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
14717002 Street Safety Projects
52001Federal Grants - Indirect8,28323,43202,357,900
TOTAL STREET SAFETY PROJECTS8,28323,43202,357,900
ACTUALACTUALADOPTEDADOPTED
EXPENDITURES
FY 13-14FY 14-15FY 15-16FY 16-17
14717611
61110Part-Time Retirement068000
65205Internal Depts. Personnel Charges1,281000
66220Improvements Other than Buildings7,41771,55202,357,900
TOTAL 147 STREET SAFETY PROJECTS8,69772,23102,357,900
FY 16-17
PROJECTS
TRAFFIC IMPROVEMENTS
Mobility/Safety
545,400
Crosswalk Upgrades (Phase II)
Flower Street Safety Enhancements850,500
Subtotal Mobility/Safety 1,395,900
Traffic Signal
Euclid Street/Hazard Avenue Signal Modification306,400
Traffic Signal Hardware Upgrade655,600
962,000
TOTAL FEDERAL AID SAFETY (HSIP) PROJECTS
2,357,900
АΏЊЉ
CAPITAL FUNDS
Traffic System Management GrantPROGRAMFund 148
PURPOSE:
The Federal-aid Safe Routes to School Program (SRTS) was created in 2005 by the Safe, Accountable, Flexible, Efficient
Transportation Equity Act: A Legacy for Users Act (SAFETEA-LU). Funding is available for infrastructure and non- infrastructure
projects, and to administer State Safe Routes to School programs that benefit elementary and middle school children in grades K-8.
The purposes of the program are: (1) to enable and encourage children, including those with disabilities, to walk and bicycle to
school; (2) to make bicycling and walking to school a safer and more appealing transportation alternative; and (3) to facilitate the
planning, development, and implementation of projects and activities that will improve safety and reduce traffic, fuel consumption,
and air pollution in the vicinity of schools. The Federal-aid SRTS Program is administered by the Federal Highway Administration
Office of Safety.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
14817002 Traffic System Management
52001Federal Grants - Indirect99,18666,74501,317,000
TOTAL TRAFFIC SYSTEM MANAGEMENT99,18666,74501,317,000
EXPENDITURES
62300Other Contract Services0000
66100Land0000
61110Part-Time Retirement0000
61170Retiree Health Benefits01,08000
65205Internal Depts. Personnel Charges0000
66220Improvements Other than Buildings73,030(22,486)00
TOTAL TRAFFIC SYSTEM MANAGEMENT GRANTS73,030(21,406)00
14817613 ACTIVE TRANSPORTATION PROGRAM
62300Other Contract Services0000
66100Land0000
66220Improvements Other than Buildings0001,317,000
TOTAL ACTIVE TRANSPORTATION PROGRAM GRANTS0001,317,000
TOTAL TRAFFIC SYSTEM MANAGEMENT EXPENDITURES73,030(21,406)01,317,000
FY 16-17
PROJECTS
TRAFFIC IMPROVEMENTS
Mobility/Safety
615,000
Citywide Safe Routes to School
260,000
Civic Center Drive Bike Boulevard
142,000
Edinger Avenue Protected Bikes Lanes
80,000
Lincoln Pedestrian Trail
Santa Ana and 5th Street Protected Bike Lanes200,000
Subtotal Mobility/Safety 1,297,000
Roadway Improvements
Sepulveda Safe Routes to School Project20,000
20,000
TOTAL ACTIVE TRANSPORTATION PROGRAM (ATP) PROJECTS 1,317,000
АΏЊЊ
CAPITAL PROJECTS
State Capital Grants PROGRAMFund 161
PURPOSE:
The City funds a variety of capital projects using various state grants. The Safe Drinking Water, Water Quality and Supply,
Flood Control, River and Coastal Protection Bond Act of 2006 (Proposition 84) authorizes $5.388 billion in general obligation
bonds to fund various water projects, natural resource improvements, and state and local park improvements.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
16113002 PARKS/REC STATE CAPITAL GRANTS
50001Balance From Prior Year005,742,8005,213,713
52025State Grants - Direct3,368,7321,471,49400
TOTAL STATE CAPITAL GRANTS FUND REVENUES3,368,7321,471,4945,742,8005,213,713
EXPENDITURES
16113262 State Resources Agency Grant
66220 Improvements Other Than Buildings(21,701)(842)0539,388
(21,701)(842)0539,388
16113265 Habitat Conservation Fund
66220 Improvements Other Than Buildings56,875000
56,875000
16113266 Prop. 84 - Roosevelt Park Improvements
66220 Improvements Other Than Buildings3,0987,38800
69135 Payment to Subagent4,139,814275,2524,712,0004,674,325
4,142,912282,6404,712,0004,674,325
Housing Related Parks Program
16113267
66220 Improvements Other Than Buildings001,030,8000
001,030,8000
TOTAL STATE CAPITAL GRANTS FUND EXPENDITURES
4,178,086281,7985,742,8005,213,713
PROJECTS
Roosevelt/Walker Center
4,712,0004,674,325
Center Street-Urban Greening
0539,388
Memory Lane/Santa Ana River Park Site
1,030,8000
TOTAL PROJECTS
5,742,8005,213,713
АΏЊЋ
CAPITAL FUNDS
Habitat Conservation FundPROGRAMFund 169
PURPOSE:The Habitat Conservation Fund Program was established by the California Wildlife Protection Act of 1990 (The
Mountain Lion Initiative). It provides funds for acquisition, enhancement, and restoration of wildlife areas,
including programs and trails that bring urban residents into parks and wildlife areas. The grant requires a 50%
match from a non-state source.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
16913002RECREATION GRANTS REVENUE
52025State Grant - Direct52,203000
TOTAL RECREATION GRANTS REVENUES52,203000
ACTUALACTUALADOPTEDPROPOSED
EXPENDITURES
FY 13-14FY 14-15FY 15-16FY 16-17
16913262HABITAT CONSERVATION FUND
66220Improvements other than Buildings1,1231,61900
1,1231,61900
TOTAL RECREATION GRANTS EXPENDITURES1,1231,61900
ADOPTEDPROPOSED
PROJECTS
FY 15-16FY 16-17
Park Facility Improvements
00
TOTAL PARK FACILITY IMPROVEMENTS00
АΏЊЌ
CAPITAL FUNDS
State Recreation Trails ProgramPROGRAMFund 172
PURPOSE:This funding source is made available by the Sate of California, Department of Parks and Recreation.
This competitive grant program was established under the Transportation Equity Act for the 21st Century
and provides funds annually for recreational trails and trail-related projects. Approximately $2.2 million per
year is the available for non-motorized projects.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
17213002NATIONAL RECREATION TRAILS FUND ACT
52001Federal Grant135,571250,60800
58000Earning on Investments35000
TOTAL ANTICIPATED REVENUES135,606250,60800
ACTUALACTUALADOPTEDPROPOSED
EXPENDITURES
FY 13-14FY 14-15FY 15-16FY 16-17
17213240NATIONAL RECREATION TRAILS FUND ACT
66220Improvements other than Buildings490,9441,17300
TOTAL ANTICIPATED EXPENDITURES490,9441,17300
ADOPTEDPROPOSED
PROJECTS
FY 15-16FY 16-17
Park Facility Improvements 00
TOTAL PARK FACILITY IMPROVEMENTS00
АΏЊЍ
CAPITAL FUNDS
Park Acquisition & Development PROGRAMFund 301-314
PURPOSE:Park Acquisition and Development fees are charged to developers for all residential development in order
to allow the City to maintain adequate green space and recreational facilities for the City's population as it
increases as a result of such residential development. These fees are the primary source of funding
for development, enhancement, and renovation of the City's parklands.
ACTUALACTUALADOPTEDPROPOSED
REVENUES
FY 13-14FY 14-15FY 15-16FY 16-17
30113002 REC/COM SVCS ACQ & DEV
50001Prior Year Carry Forward0000
57304Rancho Santiago Reimbursement/PR16,030000
58000Earnings on Investments03900
16,0303900
31113002 RESIDENTIAL DEVELOPMENT DISTRICT 1
50001Prior Year Carry Forward00175,000175,000
53300Park Acquisition & Dev. Fees0000
57991Miscellaneous0194,65800
58000Earnings on Investments7942,08100
794196,739175,000175,000
31213002 RESIDENTIAL DEVELOPMENT DISTRICT 2
50001Prior Year Carry Forward001,847,6002,956,970
53300Park Acquisition & Dev. Fees0000
57080Developer Contributions In Lieu01,450,00000
57991Miscellaneous49,10211,36800
58000Earnings on Investments9,96018,72600
59,0611,480,0941,847,6002,956,970
31313002 RESIDENTIAL DEVELOPMENT DISTRICT 3
50001Prior Year Carry Forward001,488,2401,892,425
53300Park Acquisition & Dev. Fees989,224000
57080Developer Contributions In Lieu952,774000
57991Miscellaneous10,253000
58000Earnings on Investments10,82115,77900
1,963,07315,7791,488,2401,892,425
31413002 RESIDENTIAL DEVELOPMENT DISTRICT 4
50001Prior Year Carry Forward00150,000303,430
53300Park Acquisition & Dev. Fees0000
57991Miscellaneous22,277148,59200
58000Earnings on Investments9212,12000
23,198150,712150,000303,430
TOTAL PARK ACQUISITION AND DEVELOPMENT
2,062,1571,843,3633,660,8405,327,825
ACTUALACTUALADOPTEDPROPOSED
EXPENDITURES
FY 13-14FY 14-15FY 15-16FY 16-17
30113260 RESIDENTIAL DEVELOPMENT DISTRICT 1
62300Contract Services - Professional
202,844000
66220Improvements Other than Buildings
0000
0000
69011Reserve for Appropriation
202,844000
31113260 RESIDENTIAL DEVELOPMENT DISTRICT 1
66220Improvements Other than Buildings
154,760842175,000175,000
154,760842175,000175,000
31213260 RESIDENTIAL DEVELOPMENT DISTRICT 2
66220Improvements Other than Buildings
1,337,9653,45720,0001,347,060
1,337,9653,45720,0001,347,060
31213261 RES. DEV. DISTRICT 2 - IN LIEU
66220Improvements Other than Buildings
337,08001,272,6001,609,910
68000Transfer to Fund 417
00555,0000
337,08001,827,6001,609,910
31313260 RESIDENTIAL DEVELOPMENT DISTRICT 3
09,42100
65205Internal Departments
0170,7371,488,240556,790
66220Improvements Other than Buildings
574,295000
69011Reserve for Appropriation
574,295180,1581,488,240556,790
31313261 RES. DEV. DISTRICT 3- IN LIEU
0001,335,635
66220Improvements Other than Buildings
0001,335,635
31413260 RESIDENTIAL DEVELOPMENT DISTRICT 4
011,12900
66220Improvements Other than Buildings
5,3120150,000303,430
69011Reserve for Appropriation
5,31211,129150,000303,430
TOTAL PARK ACQUISITION AND DEVELOPMENT
2,612,257195,5863,660,8405,327,825
АΏЊЎ
CAPITAL FUNDS
Police Building Debt Service PROGRAMFund 400
PURPOSE:The Police Administration and Holding Facility Lease Revenue Bonds, Series 1994A were issued in March 1994
for $107,399,438.50 at a 5.80% yield. In February 2004, the City issued a Lease Revenue Refunding
Bonds Series 2004A to defease a portion of the $107,399,438.50 in the aggregate principal amount
of $38,830,000 at an average yield of 3.0455 %. The refunding gave the City a net present value savings
of $ 3,282,010. This program shows the debt service payment schedule to defease the balance of the
1994 Lease Revenue Bonds and the Refunding Lease Revenue Bonds Series 2004A.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
40019002POLICE BUILDING DEBT SERVICE
50001Prior Year Carryforward0010,0000
58000Earnings on Investments 1,1171,84000
58005Investment Income -Trustee0000
59000-11Transfer From General Fund 11 9,066,1504,290,7294,612,1904,622,660
TOTAL POLICE BUILDING DEBT SERVICE FUND9,067,2674,292,5694,622,1904,622,660
ACTUALACTUALADOPTEDPROPOSED
EXPENDITURES
FY 13-14FY 14-15FY 15-16FY 16-17
40019020POLICE BUILDING DEBT SERVICE
62300Other Contractual Services 9,0989,85310,00010,000
67300Bond Principal 9,298,9062,515,0002,672,5002,840,000
67310Bond Interest 4,381,1502,096,8751,939,6901,772,660
TOTAL POLICE BUILDING DEBT SERVICE FUND13,689,1544,621,7284,622,1904,622,660
АΏЊЏ
CAPITAL FUNDS
Police Building Debt Schedule PROGRAMFund 400
CITY OF SANTA ANA
POLICE BUILDING DEBT SERVICE FUND
REFUNDING LEASE REVENUE BONDS SERIES 2004A
SCHEDULE OF ANNUAL DEBT SERVICE
Total Annual
Fiscal Principal InterestInterest & Principal
YearRepaymentPaymentsPayments
2014-20152,515,0002,096,8754,611,875
2015-20162,672,5001,939,6884,612,188
2016-20172,840,0001,772,6574,612,657
2017-20183,017,5001,595,1574,612,657
2018-20193,205,0001,406,5634,611,563
2019-20203,407,5001,206,2504,613,750
2020-20213,620,000993,2824,613,282
2021-20223,845,000767,0324,612,032
2022-20234,085,000526,7194,611,719
2023-20244,342,500271,4074,613,907
TOTAL33,550,00012,575,62746,125,627
Fiscal Year begins July 1st and ends June 30th.
The annual debt service is due in two installments, 7/1 and 1/1.
July's payment is processed in June of the prior fiscal-year.
*Debt Service Reserve Fund (DSRF)
АΏЊА
CAPITAL FUNDS
COSA 2014 Lease Financing Debt Service PROGRAMFund 404
PURPOSE:
In June 2014, the Santa Ana Financing Authority executed the 2014 Private Lease Financing in the amount of $45.1 million with three
private placement providers: TPB Investment, Inc. ($22.0 million), Compass Mortgage Corporation ($10.0 million), and Capital One Public Funding, LLC
($13.1 million). Of the proceeds received, the City used $8.0 million to refinance the outstanding 1998 Certificate of Participation (City Hall Expansion
Project). These issues will mature serially beginning on January 1, 2015 through 2028. The remaining $37.0 million of the proceeds was used to partially
advance refund the 1994 Police Administration and Holding Facility Lease Revenue bonds. These issues will mature serially beginning on July 1, 2015
through 2024. The advance refunding resulted in a cash flow difference of $2.6 million and an economic gain of $2.1 million.
ACTUALACTUALADOPTEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
REVENUES
404190022014 LEASE FINANCING
59000-11Transfer From Fund 1104,960,9454,954,5414,956,840
59000-86Transfer From Fund 860116,091115,765116,105
59000-101Transfer From Fund 101096,46796,59696,885
59301Financing Proceeds45,060,000000
TOTAL LEASE FINANCING DEBT SERVICE FUND45,060,0005,173,5035,166,9025,169,830
ACTUALACTUALADOPTEDPROPOSED
EXPENDITURES
FY 13-14FY 14-15FY 15-16FY 16-17
404190202014 LEASE FINANCING
62300Other Contractual Services13,0006,02911,03211,000
67300Bond Principal03,585,0003,755,0003,885,000
67310Bond Interest01,577,5181,400,8701,273,830
67401Insurance Cost182,815000
67403Payment to Bond Escrow Agent44,856,211000
TOTAL LEASE FINANCING DEBT SERVICE FUND45,052,0265,168,5465,166,9025,169,830
АΏЊБ
CAPITAL FUNDS
COSA 2014 Lease Financing Debt Service PROGRAMFund 404
CITY OF SANTA ANA
REFUNDING OF 1994 PD REVENUE BOND (PARTIAL) AND 1998 CITY HALL COP
SCHEDULE OF ANNUAL DEBT SERVICE
Total Annual
Fiscal Principal InterestInterest & Principal
YearRepaymentPaymentsPayments
2014-20153,585,0001,577,5185,162,518
2015-20163,755,0001,400,8675,155,867
2016-20173,885,0001,273,8265,158,826
2017-20184,015,0001,142,4785,157,478
2018-20194,145,0001,006,7485,151,748
2019-20204,290,000866,5455,156,545
2020-20214,440,000721,3485,161,348
2021-20224,585,000571,1575,156,157
2022-20234,740,000416,0665,156,066
2023-20244,895,000255,7435,150,743
2024-2025645,00090,094735,094
2025-2026665,00065,531730,531
2026-2027695,00040,031735,031
2027-2028720,00013,500733,500
TOTAL45,060,0009,441,44954,501,449
Fiscal Year begins July 1st and ends June 30th.
The annual debt service is due in two installments, 7/1 and 1/1.
July's payment is processed in June of the prior fiscal-year.
АΏЊВ
CAPITAL FUNDS
PROGRAM
General FundFund 11
PURPOSE:
ACTUALACTUALAPPROVEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
01117605 SARTC Operations & Maintenance
62300 Contract Services - Professional000300,000
01117620 Traffic & Transportation Engineering
66220 Improvements Other than Building000200,000
01117630 Street Light Maintenance
66220 Improvements Other than Building00100,000200,000
TOTAL GENERAL FUND 700,000
PROJECTS
FY 16-17
UTILITY / DRAINAGE / LIGHTING IMPROVEMENTS
Street Light Improvements
Street Light Re-wiring and Repairs200,000
CITY FACILITY IMPROVEMENTS
Transit Facility Improvements
Santa Ana Regional Transportation Center - Deferred Maintenance300,000
TRAFFIC IMPROVEMENTS
Planning
Safe Mobility Santa Ana (SMSA)200,000
TOTAL GENERAL FUND PROJECTS 700,000
АΏЋЉ
CAPITAL FUNDS
PROGRAM
Parking FundFund 27
PURPOSE:
To effectively control the availability, rates, and duration of use of public on-street and off-street parking in the
Downtown area and in the Willard Street neighborhood.
ACTUALACTUALAPPROVEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
02710133 Downtown Enhancements
66200 Building Improvement0000
PROJECTS
FY 16-17
PRIOR YEAR FUNDING
CITY FACILITY IMPROVEMENTS
Building Facilities
Downtown Parking Structure Improvements (3rd/ Broadway)875,000
Downtown Parking Structure Improvements (3rd/Birch)595,000
Downtown Parking Structure Improvements (5th/Main)595,000
Downtown Parking Structure Improvements (5th/Spurgeon)1,435,000
TOTAL PARKING FUND PROJECTS 3,500,000
АΏЋЊ
CAPITAL FUNDS
Council Special Projects PROGRAMFund 50
PURPOSE:
In 2015, the City of Sana Ana Mayor and City Council approved a Surplus Allocation Plan due to increased revenue and
decreased expenditures across the City in the previous fiscal year. The Surplus Allocation Plan outlines specific one-time
expenditures for thesefunds. The projects represent improvements throughout the community in the areas of Facilities &
Assets, Technology, Investment, Parks,and Safety & Security. Funds are not imbedded in department budgets, but rather
separated in a different fund to track performance and accommodate multi-year efforts.
ACTUALACTUALAPPROVEDPROPOSED
FY 13-14FY 14-15FY 15-16FY 16-17
EXPENDITURES
05013018 Council Special Projects - PRCA
66220 Improvements Other Than Building0001,130,770
PROJECTS
FY 16-17
CITY FACILITY IMPROVEMENTS
Park Facilities
Angels Park Restroom Renovation50,000
Security Lighting at Various Parks459,000
Recreation Improvements
Dan Young Soccer Complex Field 2 Synthetic Turf440,000
Riverview / Cabrillo / Windsor Court and Parking Lot Rennovation181,770
TOTAL COUNCIL SPECIAL PROJECTS FUND PROJECTS 1,130,770
PRIOR YEAR FUNDING
CITY FACILITY IMPROVEMENTS
Transit Facility Improvements
Santa Ana Regional Transportation Center - Deferred Maintenance650,000
Park Facilities
Security Lighting at Various Parks81,000
Recreation Improvements
Dan Young Soccer Complex Field 2 Synthetic Turf200,000
Riverview / Cabrillo / Windsor Court and Parking Lot Rennovation130,630
Santiago Bike Trail / Bomo Koral Sidewalk & Walkway Rennovation220,000
Santiago Park Playground Equipment230,000
TOTAL PRIOR YEAR COUNCIL SPECIAL PROJECTS FUND PROJECTS 1,511,630
АΏЋЋ
4§¨² 0 ¦¤ )³¤³¨® ««¸ ,¤¥³ "« ª
CITY OF SANTA ANA
CAPITAL IMPROVEMENT PROGRAM (CIP)
FY 16-17 CIP PROJECTS BY CATEGORY
PROJECTSTOTAL
I.Street Improvements
Planning
Pavement Management217,130
Project Development200,000
Right-of-Way Management100,000
Subtotal Planning517,130
Curb, Gutter, Sidewalk Improvements
Omnibus Concrete200,000
Subtotal Curb, Gutter, Sidewalk Improvements200,000
Alley Rehabilitation
Alley Improvement Program125,000
Subtotal Alley Rehabilitation125,000
Neighborhood Street Rehabilitation
Residential Street Repair Program749,261
Subtotal Neighborhood Street Rehabilitation749,261
Local Street Rehabilitation
Local Street Preventative Maintenance600,000
Warner Industrial Community Pavement Improvements1,400,000
Subtotal Neighborhood Street Rehabilitation2,000,000
Arterial Street Rehabilitation
Arterial Street Preventative Maintenance1,400,000
Subtotal Neighborhood Street Rehabilitation1,400,000
Street/Bridge Improvements & Widening
Bristol Street and Memory Lane Intersection Widening90,000
Bristol Street Improvements: Phase IIIA-Civic Center to Washington2,485,597
Bristol Street Improvements: Phase IV - Warner to St. Andrew5,629,845
Warner Avenue Improvements: Phase I - Main to Oak7,802,385
Subtotal Neighborhood Street Rehabilitation16,007,827
TOTAL STREET IMPROVEMENTS20,999,218
II.TRAFFIC IMPROVEMENTS
Planning
Bike Lane Project Development50,000
OC Street Car1,000,000
Safe Mobility Santa Ana (SMSA)200,000
Traffic Management Plans50,000
Traffic Safety Project Development50,000
Subtotal Planning1,350,000
8-1
CITY OF SANTA ANA
CAPITAL IMPROVEMENT PROGRAM (CIP)
FY 16-17 CIP PROJECTS BY CATEGORY
PROJECTSTOTAL
Traffic Improvements
Euclid Street and Hazard Avenue Signal Modification306,400
Fairview St. Traffic Signal Synchronization250,000
Traffic Signal Hardware Upgrade655,600
Warner Avenue and Flower Street Intersection Improvements9,000
Westminster Avenue/17th Street Corridor Traffic Signal Synchronization25,000
Subtotal Traffic Signal1,246,000
Mobility/Safety
Citywide Safe Routes to School615,000
Civic Center Drive Bike Boulevard260,000
Crosswalk Upgrades - Phase II545,400
Edinger Avenue Protected Bikes Lanes142,000
Flower Street Safety Enhancements945,000
Lincoln Pedestrian Trail80,000
Santa Ana and 5th Street Protected Bike Lanes200,000
Sepulveda Safe Routes to School Project20,000
Subtotal Mobility/Safety2,807,400
TOTAL TRAFFIC IMPROVEMENTS5,403,400
III.PUBLIC UTILITY/DRAINAGE IMPROVEMENTS
Planning
Drainage Master Plan Alternative Improvement Assessment and Priorization150,000
Subtotal Planning150,000
Sewer Improvements
Citywide Sewer Main Improvements1,629,500
Warmer Industrial Community Park Sewer Main Improvements500,000
Subtotal Sewer Improvements2,129,500
Water Improvements
17th Street Water Main Improvements Phase 21,330,000
Saint Gertrude and Grand Water Main Replacement1,000,000
South Bristol Water Main Improvements691,530
Warmer Industrial Community Park Water Main Improvements528,000
Subtotal Water Improvements3,549,530
Water/Sewer Facility Improvements
Segerstrom (San Lorenzo) Sewer Lift Station Reconstruction1,000,000
South Station Perimeter Wall150,000
Walnut Pump Station1,000,000
Well 29 Improvements300,000
Subtotal Facility Improvements2,450,000
Storm Drain/Water Quality Improvements
Civic Center Stormwater Lift Station Analysis80,000
Subtotal Storm Drain Water Quality80,000
Street Lighting Improvements
Street Light Re-wiring and Repairs200,000
Subtotal Storm Drain Water Quality200,000
TOTAL PUBLIC UTILITY/DRAINAGE IMPROVEMENTS
8,559,030
8-2
CITY OF SANTA ANA
CAPITAL IMPROVEMENT PROGRAM (CIP)
FY 16-17 CIP PROJECTS BY CATEGORY
PROJECTSTOTAL
IV.City Facility Improvements
Transit Facility Improvements
Santa Ana Regional Transportation Center Deferred Maintenance950,000
Subtotal Transit Facility Improvements950,000
Park Facilities
Angels Park Restroom Renovation50,000
Center Street Urban Greening Project615,600
Chepa's Park Security Cameras25,000
Civic Center re-caulking the Plaza's of Fountains and Flags130,000
Civic Center Renovate ADA Access330,000
Dan Young Soccer Complex Field 2 Synthetic Turf640,000
Madison Park Security Cameras50,000
Memorial Park Security Cameras87,900
Roosevelt/Walker Park Improvements749,261
Riverview/Cabrillo/Windsor Surfacing312,400
Santa Ana Stadium Structural Concrete Repair 2400,000
Santa Anita Park Security Cameras50,000
Santiago Bike Trail/Bomo Koral Sidewalk & Walkway Renovation220,000
Santiago Park Gas House Improvements1,281,703
Santiago park Playground Equipment230,000
Security Lighting at Various Parks540,000
Subtotal Safety/Mobility Improvements5,711,864
Zoo Facilities
Santa Ana Zoo Care & Quarantine Facility186,000
Subtotal Traffic Improvements186,000
Building Facilities
Downtown Parking Structure Improvements (3rd/Birch)595,000
Downtown Parking Structure Improvements (3rd/Broadway)875,000
Downtown Parking Structure Improvements (5th/Spurgeon1,435,000
Downtown Parking Structure Improvements (5th/Main)595,000
Subtotal Building Facilities3,500,000
TOTAL BUILDING FACILITIES IMPROVEMENTS10,347,864
GRAND TOTAL45,309,512
8-3
CITY OF SANTA ANA
SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM
FY 16-17 THROUGH FY 22-23
PROJECTSFY 16-17FY 17-18FY 18-19FY 19-20FY 20-21FY 21-22FY 22-23TOTAL
I.STREET IMPROVEMENTS
Alley Rehabilitation125,000150,000150,000150,000150,000150,000150,0001,025,000
Arterial Street Rehabilitation1,400,0001,400,0001,400,0001,400,0001,400,0001,400,0001,400,0009,800,000
Curb, Gutter, Sidewalk Improvements200,000250,000250,000250,000250,000250,000250,0001,700,000
Local Street Rehabilitation2,000,0002,000,0002,000,0002,000,0002,000,0002,000,0002,000,00014,000,000
Neighborhood Street Rehabilitation749,2611,000,0001,000,0001,000,0001,000,0001,000,0001,000,0006,749,261
Planning517,130450,000450,000450,000450,000450,000450,0003,217,130
Street/Bridge Improvements & Widening16,007,82700000016,007,827
Omnibus Concrete
Total Street Improvements 20,999,218 5,250,0005,250,0005,250,000 5,250,0005,250,0005,250,00052,499,218
II.TRAFFIC IMPROVEMENTS
Planning1,350,0001,150,0001,150,0001,150,000260,000150,000150,0005,360,000
Traffic Improvements1,246,000175,300100,000100,000100,000100,000100,0001,921,300
Traffic Safety/Mobility Improvements2,807,4001,601,00010,756,000000015,164,400
Total Arterial Improvements5,403,4002,926,30012,006,0001,250,000360,000250,000250,00022,445,700
III.UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS
Planning150,000000000150,000
Sewer Improvements2,129,500500,000500,000500,000500,000500,000500,0005,129,500
Storm Drain/Water Quality Improvement80,00000000080,000
Street Lighting Improvements200,000200,000200,000200,000200,000200,000200,0001,400,000
Water Improvements3,549,5303,500,0003,500,0003,500,0003,500,0003,500,0003,500,00024,549,530
Water/Sewer Facility Improvements2,450,0000000002,450,000
Total Utility/Drainage/Lighting Improve.8,559,0304,200,0004,200,0004,200,0004,200,0004,200,0004,200,00033,759,030
IVCITY FACILITY IMPROVEMENTS
Building Improvements3,500,0000000003,500,000
Park Facility Improvements5,711,8640000005,711,864
Transit Facility Improvements950,000950,000
Zoo Facility Improvements186,000000000186,000
Total City Facility Improvements10,347,86400000010,347,864
GRAND TOTAL45,309,51212,376,30021,456,00010,700,0009,810,0009,700,0009,700,000119,051,812
8-4
4§¨² 0 ¦¤ )³¤³¨® ««¸ ,¤¥³ "« ª