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Home My WebLink About25H - AGMT - WIOA YOUTH SRV PROVIDERSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 2, 2016 TITLE: AMENDMENT TO AGREEMENTS AND MOU WITH WORKFORCE INNOVATION AND OPPORTUNITY ACT YOUTH SERVICE PROVIDERS (STRATEGIC PLAN NO. 2,4) CITY MANAG R i ..; CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute amendments to agreements and memorandum of understanding with the Workforce Innovation and Opportunity Act Youth Service Providers, increasing the amounts for the second year of the agreements for program year July 1, 2016 through June 30, 2017 to the following amounts: a. Orange County Children's Therapeutic Arts Center - $164,000 to provide occupational skills training in the areas of office administration, mental health paraprofessional, and childcare worker certification, offer job preparation, paid work experience, tutoring, mentoring, counseling, and supportive services, for 20 youth; b. Orange County Conservation Corps - $160,000 to provide alternative secondary education that leads to a high school diploma, credential training in forklift operator, safe food handling, customer service, computer software, job preparation, paid work experience, post- secondary education resources, and support services for 20 youth; c. Orange County Labor Federation - $65,000 to provide a pre- apprenticeship program that will provide pre- apprenticeship and apprenticeship preparation, workforce preparation, job readiness skills, and direct placement with apprenticeship programs for 10 youth. d. Santa Ana Public Library - $160,000 to provide post- secondary occupational skills training in the areas of digital technology, computer maintenance and repair, paid work experience, leadership development, tutoring, and mentoring for 22 youth; DISCUSSION On June 2, 2015, City Council approved a two -year agreement with four Youth Service Providers to provide at -risk Santa Ana youth with workforce skills training and education services. 25H -1 Amendment to Agreements and MOU with Workforce Innovation and Opportunity Act Youth Service Providers August 2, 2016 Page 2 After review of the City's Program Year 2016 -2017 Youth Funds allocation under the federal Workforce Innovation and Opportunity Act grant and review of the provider's performance outcomes, staff recommends amending the agreements to add the same level of funding amounts for the second year of the agreements. The second year funds will serve an additional 72 at -risk Santa Ana youth. STRATEGIC PLAN ALIGNMENT Approval of this item assists the City in meeting Goal #2 - Youth, Education, Recreation, Objective #4 (Partner with groups and organizations to promote education, senior services, job training and development for all Santa Ana residents). FISCAL IMPACT Funds in the amount of $500,000 for these amendments are available in the Workforce Development Board Youth Council, Payment to Subagent account (no. 12318750 - 69135), and $49,000 in prior year Youth funds will be carried forward to FY 2016 -17. The full $549,000 total amount is anticipated to be expended in FY 2016 -17. ,�� - -? Robert C. Core _. , Special Assistant to the City Manager City Manager's Office RC /DS /sb APPROVED AS TO FUND AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency Exhibits: 1. First Amendment- Orange County Children's Therapeutic Arts Center 2. First Amendment- Orange County Conservation Corps 3. First Amendment- Orange County Labor Federation 4. First Amendment MOU- Santa Ana Public Library 25H -2 FIRST AMENDMENT TO AGREEMENT TINDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS FIRST AMENDMENT TO AGREEMENT is hereby made and entered into this 1st day of July, 2016, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ( "CITY ") and Orange County Children's Therapeutic Arts Center, a non - profit corporation ( "SUBRECIPIENT "). RECITALS: A. The parties entered into a two year Agreement Under the Workforce Innovation and Opportunity Act (WIOA) dated July 1, 2015 (hereinafter "Agreement ") by which CITY agreed to expend federal funds for workforce development programs for at -risk youth that provide preparation for secondary and post-secondary education, occupational training and employment skills for entry into the labor market, as defined in the scope of work attached to said Agreement. B. The Agreement included funding from the Department of Labor, Employment and Training Administration for fiscal year 2015 -2016. For fiscal year 2016 -2017, CITY was again designated a Local Workforce Investment Area (LWIOA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1 -113 -128, Catalog of Federal Domestic Assistance (CFDA) Number 17,259 and Federal Award Identification Number (FAIN) AA- 28305- 16 -,55- A-6, and the CITY was awarded an additional $1,034,615 for youth workforce development programs. C. The parties desire to amend the Agreement to provide a, second subaward for fiscal year 2016- 2017 to SUBRECIPIENT for the WIOA Youth Workforce Development Program based on the fiscal year 2016 -2017 allocation to the CITY, Grantee understands the prohibition against comingling grant funds and agrees to account for said funds as a separate and tuiique grant. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the patties agree as follows: Section II, entitled City's Obligations, Subsection A, on page 5 of the Agreement, shall be amended to increase the amount of youth Rinds CITY agrees to pay to SUBRECIPIENT by a sum not to exceed $164,000 with a term of July 1, 2016 through June 30, 2017, for a total amount during the term of the Agreement not to exceed $328,000 with a term of July 1, 2015 through June 30, 2017 for youth workforce development programs, 2. Except as hereinabove amended, all teens and conditions of said Agreement shall remain in frill force and effect. Exhibit I 25H -3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SOMA R. CARVALHO City Attorney By: ANC . HODGE Assi �aytClt Attorney RECOMMENDED P "OR APPROVAL: ROBERT C. CORTEZ Special Assistant to the City Manager City Manager's Office CITY OF SANTA ANA DAVID CAVAZOS City Manager SUBRECIPIENT: Dr. Ana Jimenez -Hami Executive Director OC Children's "Therapeutic Arts Center Exhibit 1 25H -4 FIRST AMENDMENT TO AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS FIRST AMENDMENT TO AGREEMENT is hereby made and entered into this 1st day of July, 2016, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ( "CITY ") and Orange County Conservation Corps, a non - profit corporation ( "SUBRECIPIENT "), RECITALS: A. The parties entered into a two year Agreement Under the Workforce Innovation and Opportunity Act (WIOA) dated July 1, 2015 (hereinafter "Agreement ") by which CITY agreed to expend federal funds for workforce development programs for at -risk youth that provide preparation for secondary and post - secondary education, occupational training and employment skills for entry into the labor market, as defined in the scope of work attached to said Agreement. B. The Agreement included funding from the Department of Labor, Employment and Training Administration for fiscal year 2015 -2016. For fiscal year 2016 -2017, CITY was again designated a Local Workforce Investment Area (LWIOA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1- 113 -128, Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA- 28305- 16.55- A-6, and the CITY was awarded an additional $1,034,615 for youth workforce development programs, C. The parties desire to amend the Agreement to provide a second subaward for fiscal year 2016- 2017 to SUBRECIPIENT for the WIOA Youth Workforce Development Program based on the fiscal year 2016 -2017 allocation to the CITY. Grantee understands the prohibition against comingling grant finds and agrees to account for said funds as a separate and miique grant. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 11, entitled City's Obligations, Subsection A, on page 5 of the Agreement, shall be amended to increase the amount of youth funds CITY agrees to pay to SUBRECIPIENT by a sum not to exceed $160,000 with a term of July 1, 2016 through June 30, 2017, for a total amount during the tern of the Agreement not to exceed $320,000 with a term of July 1, 2015 through June 30, 2017 for youth workforce development programs. 2. Except as hereinabove amended, all terns and conditions of said Agreement shall remain in full force and effect. N Exhibit 2 25H -5 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above, ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALI -10 City Attorney RECOMMENDED FOR APPROVAL: ROBERT C. CORTEZ Special Assistant to the City Manager City Manager's Office Exhibit 2 25H -6 CITY OF SANTA ANA DAVID CAVAZOS City Manager SUBRECIPII NT: Katharyn Bandoni Executive Director Orange County Conservation Corps FIRST AMENDMENT TO AGREEMENT UNDER THE `VORIXORCE INNOVATION AND OPPORTUNITY ACT THIS FIRST AMENDMENT TO AGREEMENT is hereby made and entered into this 1st day of July, 2016, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing tinder the Constitution and laws of the State of California ( "CITY ") and Orange County Labor Federation, a non - profit corporation ( "SUBRECIPIENT "). RECITALS: A. The parties entered into an Agreement Under the Workforce Innovation and Opportunity Act (WIOA) dated September 1, 2015 (hereinafter "Agreement ") by which CITY agreed to expend federal funds for workforce development programs for at -risk youth that provide preparation for secondary and post - secondary education, occupational training and employment skills for entry into the labor market, as defined in the scope of work attached to said Agreement. B. The Agreement included finding from the Department of Labor, Employment and Training Administration for fiscal year 2015 -2016. For fiscal year 2016 -2017, CITY was again designated a Local Workforce Investment Area (LWIOA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1 -113 -128, Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA- 28305- 16 -55- A-6, and the CITY was awarded an additional $1,034,615 for youth workforce development programs. C. The parties desire to amend the Agreement to provide a second subaward for fiscal year 2016- 2017 to SUBRECIPIENT for the WIOA Youth Workforce Development Program based on the fiscal year 2016 -2017 allocation to the CITY. Grantee understands the prohibition against comingling grant funds and agrees to account for said funds as a separate and unique grant. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section II, entitled City's Obligations, Subsection A, on page 5 of the Agreement, shall be amended to increase the amount of youth funds CITY agrees to pay to SUBRECIPIENT by a sum not to exceed $65,000 with a term of July 1, 2016 through June 30, 2017, for a total amount during the term of the Agreement not to exceed $130,000 with a tern of September 1, 2015 through June 30, 2017 for youth workforce development programs. 2. Except as heroinabovo amended, all terms and conditions of said Agreement shall remain in full force and effect. Exhibit 3 25H -7 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: gXANP. HODGE r WITMUTiplaNT5t E7s \u'yKsIy\1A ROBERT C. CORTEZ Special Assistant to the City Manager City Manager's Office Exhibit 3 25H -8 CI'T'Y OF SANTA ANA DAVID CAVAZOS City Manager SUBRECIPIENT: Carlos Camacho Director of Administration Orange County Labor Federation FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING is hereby made and entered into this Ist day of July, 2016, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ( "CITY ") and the City of Santa Ana/Santa Ana Public Library ( "SUBRECIPIENT"). RECITALS; A. The parties entered into a Memorandum of Understanding Under the Workforce Innovation and Opportunity Act (WIOA) dated July 1, 2015 (hereinafter "Memorandum of Understanding ") by which CITY agreed to expend federal funds for workforce development programs for at -risk youth that provide preparation for secondary and post- secondary education, occupational training and employment skills for entry into the labor market, as defined in the scope of work attached to said Memorandum of Understanding. B. The Memorandum of Understanding included funding from the Department of Labor, Employment and Training Administration for fiscal year 2015 -2016. For fiscal year 2016 -2017, CITY was again designated a Local Workforce Investment Area (LWIOA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1- 113 -128, Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA- 28305- 16- 55 -A -6, and the CITY was awarded an additional $1,034,615 for youth workforce development programs. C. The parties desire to amend the Memorandum of Understanding to provide a second subaward for fiscal year 2016 -2017 to SUBRECIPIENT for the WIOA Youth Workforce Development Program based on the fiscal year 2016 -2017 allocation to the CITY. Grantee understands the prohibition against comingling grant fands and agrees to account for said funds as a separate and unique grant. WHEREFORE, in consideration of the covenants contained in said Memorandum of Understanding, and subject to all the terms and conditions of said Memorandum of Understanding, except those amended in this First Amendment to Memorandum of Understanding, the parties agree as follows: Section 11, entitled City's Obligations, Subsection A, on page 5 of the Memorandum of Understanding, shall be amended to increase the amount of youth fiends CITY agrees to pay to SUBRECIPIENT by a sum not to exceed $160,000 with a term of July 1, 2016 through June 30, 2017, for a total amount during the teen of the Memorandum of Understanding not to exceed $320,000 with a term of July 1, 2015 through June 30, 2017 for youth workforce development programs. 2. Except as hereinabove amended, all term and conditions of said Memorandum of Understanding shall remain in frill force and effect. Exhibit 4 25H -9 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Memorandum of Understanding on the date avid year first written above. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR DAVID CAVAZOS Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: A HODGE Assi l nt Ci Attorney RECOMMENDED FOR APPROVAL: SUBRECIPIENT: ROBERT C. CORTEZ Special Assistant to the City Manager City Manager's Office Exhibit 4 25H -10 Gerardo Monet Executive Director Santa Ana Public Library