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HomeMy WebLinkAbout FULL PACKET_08-02-2016 NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] HOUSING AUTHORITY REGULAR MEETING AGENDA AUGUST 2, 2016 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) TOBER 2, 2006 Miguel A. Pulido Chairperson Vicente Sarmiento Vice-Chairperson - Ward 1 VSarmiento@santa-ana.org Michele Martinez Authority Member - Ward 2 MMartinez@santa-ana.org Angelica Amezcua Authority Member - Ward 3 AAmezcua@santa-ana.org P. David Benavides Authority Member - Ward 4 DBenavides@santa-ana.org Roman A. Reyna Authority Member - Ward 5 RReyna@santa-ana.org Sal Tinajero Authority Member – Ward 6 STinajero@santa-ana.org Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho David Cavazos Maria D. Huizar Authority General Counsel City Manager Recording Secretary HOUSING AUTHORITY AGENDA 2 AUGUST 2, 2016 Basic Housing Authority Meeting Information Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community •Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles •Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be consider ed by the Authority. The Authority is not limited in any way by the “Recommended Action” and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker fo rms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office dur ing normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetin gs held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a me eting. HOUSING AUTHORITY AGENDA 3 AUGUST 2, 2016 CITY OF SANTA ANA HOUSING AUTHORITY REGULAR MEETING AUGUST 2, 2016 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS SARMIENTO, AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO City Manager, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 “Public Input” for description.) CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendation on Consent Calendar Items: 1 through 3. 1. REGULAR MEETING MINUTES OF JULY 5, 2016 {STRATEGIC PLAN NO. 5, 1} RECOMMENDED ACTION: Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION: Excuse the absence of Vice Chair Sarmiento and Agency Member Amezcua. 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM APRIL 2016 – JUNE 2016 RECOMMENDED ACTION: Receive and File. *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY AGENDA 4 AUGUST 2, 2016 BUSINESS CALENDAR 4. AGREEMENT WITH IRON MOUNTAIN FOR OFFSITE STORAGE OF HOUSING CHOICE VOUCHER PROGRAM RECORDS {STRATEGIC PLAN NO. 4, 1} RECOMMENDED ACTION: Authorize the Executive Director to execute an agreement with Iron Mountain to provide offsite storage of Housing Choice Voucher Program records in an amount not to exceed $60,000, for a three-year term beginning August 2, 2016 through July 31, 2019, subject to non-substantive changes approved by the Executive Director and the Housing Authority General Counsel. 5. AGREEMENT WITH STERLING BACKCHECK INC. FOR CRIMINAL BACKGROUND CHECKS {STRATEGIC PLAN NO. 4, 1} RECOMMENDED ACTION: Authorize the Executive Director to execute an agreement with Sterling Backcheck Inc. to conduct criminal background checks for the Housing Choice Voucher Program in an amount not to exceed $75,000, for a three-year term beginning August 2, 2016 through July 31, 2019, subject to non- substantive changes approved by the Executive Director and the Housing Authority General Counsel. 6. AMENDMENT TO AGREEMENT WITH YARDI SYSTEMS, INC. {STRATEGIC PLAN NO. 4, 1} RECOMMENDED ACTION: Authorize the Executive Director to execute an amendment to the agreement with Yardi Systems, Inc. to extend the term beginning September 1, 2016 through September 30, 2017 and increase the compensation by an additional $60,000, for a total amount not to exceed $120,000, subject to non-substantive changes approved by the Executive Director and the Housing Authority General Counsel. 7. APPLICATION FOR PROJECT-BASED VOUCHERS FOR HOMELESS VETERANS {STRATEGIC PLAN NO. 5, 3C} RECOMMENDED ACTION: Authorize the Executive Director of the Housing Authority or designee to submit an application for seventy-five project- based vouchers for homeless veterans in response to a Notice of Set-Aside Funding Availability issued by the Housing and Urban Development Department. ***END OF BUSINESS CALENDAR*** HOUSING AUTHORITY AGENDA 5 AUGUST 2, 2016 COMMENTS 8. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized by law. ADJOURNMENT This page left blank intentionally. HOUSING AUTHORITY MINUTES 1-1 JULY 5, 2016 MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNIA JULY 5, 2016 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 7:49 P.M. ATTENDANCE AUTHORITY MEMBERS Present: VICENTE SARMIENTO, Chair Pro Tem MIGUEL PULIDO, Chair ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ AUTHORITY MEMBERS Absent: ROMAN REYNA SAL TINAJERO STAFF Present: DAVID CAVAZOS, City Manager SONIA CARVALHO, Authority Counsel MARIA D. HUIZAR, Authority Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Consent Calendar Items 1 and 2. MOTION: Sarmiento SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Sarmiento (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Reyna, Tinajero (2) 1. SPECIAL MEETING MINUTES OF JUNE 21, 2016 {STRATEGIC PLAN NO. 5, 1} HOUSING AUTHORITY MINUTES 1-2 JULY 5, 2016 MOTION: Approve Minutes. 2. EXCUSED ABSENCES MOTION: Excuse absence of Authority Member Tinajero from the July 5, 2016 Housing Authority Regular Meeting. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR JOINT SESSIONS OF THE HOUSING AUTHORITY AND THE CITY COUNCIL 3. AGREEMENT FOR ACQUISITION OF REAL PROPERTY AND ESCROW INSTRUCTIONS FOR 1126-1146 E. WASHINGTON AVE [NON-GENERAL FUND] {STRATEGIC PLAN NO. 6, 1C, 1E, 1G} - Public Works Agency Legal Notice published in the Orange County Register on June 23, 2016 and June 30, 2016. MOTION: Continue consideration for 90 days, (October 4, 2016). MOTION: Benavides SECOND: Martinez VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Sarmiento (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Reyna, Tinajero (2) COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS – None ADJOURNMENT - 7:49 P.M. Maria D. Huizar, Recording Secretary 3-1 3-2 3-3 3-4 4-1 4-2 EXHIBIT 1 4-3 4-4 4-5 4-6 4-7 This page left blank intentionally. 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 This page left blank intentionally. 5-1 5-2 EXHIBIT 15-35-3 5-4 5-5 5-6 5-7 5-8 5-9 5-10 5-11 5-12 5-13 5-14 5-15 5-16 5-17 5-18 5-19 5-20 5-21 5-22 5-23 5-24 5-25 5-26 5-27 5-28 6-1 6-2 6-3 EXHIBIT 1 6-4 7-1 7-2 U.S. Department of Housing and Urban Development Public and Indian Housing _________________________________________________________________________ Special Attention of: Notice PIH 2016-11 (HA) Directors of HUD Regional and Field Offices of Public Housing; Issued: July 1, 2016 Agencies that Administer the Housing Choice Voucher Program Expires: Effective until amended, superseded, or rescinded _______________________________ Cross References: Notices PIH 2014-03 and 2015-11; Implementation of the HUD- Veterans Affairs Supportive Housing (HUD- VASH) Program published in the Federal Register on March 23, 2012. Subject: Set-Aside Funding Availability for Project-Basing HUD-VASH Vouchers 1. Purpose. This notice announces the availability of a set-aside of approximately $15 million in HUD-VASH funding that will support approximately 2,000 units of project- based voucher (PBV) assistance. These PBVs will enable homeless veterans and their families to access affordable housing with an array of supportive services. The vouchers are being made available from a set-aside from the Consolidated Appropriations Act, 2016 (the Act) (Public Law 114-113), enacted December 18, 2015, that provided approximately $60 million dollars of funding for HUD-VASH vouchers as authorized under section 8(o)(19) of the United Stated Housing Act of 1937. 2. Maximum Awards. Any PHA that administers a Housing Choice Voucher program may apply for up to 150 units to be placed under PBV housing assistance payments (HAP) contract(s). In order to receive any project-based voucher (PBV) funding under this set-aside, a PHA must either be operating a PBV program or establish one in accordance with the program regulations in 24 CFR part 983. PHAs must submit separate applications for each project and may request no more than 75 PBVs for a single project. 1 If a PHA selects a project with both existing and new construction/rehab housing types, the PHA must submit a separate application for each type of housing. These applications will be scored separately, which may result in only part of the total project receiving funding (for example, the units that fall under existing 1 Under the PBV program, a “project” is defined as a single building, multiple contiguous buildings, or multiple buildings on contiguous parcels of land. Under PBV regulations at 24 CFR 983.202, a HAP contract covers only one project. 7-3 projects may be funded while the new construction may not be funded). Please note that no more than a total of 75 units per project will be awarded. The maximum number of vouchers requested b y each PHA must be within the 20 percent maximum budget authority that may be allocated to PBV assistance in accordance with 24 CFR 983.6(a), or in accordance with a HUD-approved exception granted under Moving to Work (MTW) or HUD-VASH statutory waiver authority. 3. Application Due Date. Applications (form HUD-52515,) must be transmitted no later than midnight in the time zone of the PHA on September 9, 2016. All applications must be submitted electronically to VASH@hud.gov. Applications not received on time will not be processed and no extensions will be granted. Faxes and hard copy submissions will not be accepted. 4. Application Requirements. In order to apply for this set-aside, PHAs may submit (1) applications for specific project(s) selected in accordance with program regulations at 24 CFR 983.51, or (2) an application indicating the PHA’s intention to select one or more PBV projects in accordance with program regulations at 24 CFR 983.51. PHAs may only submit one application for up to 75 units for project(s) the PHA intends to select after award announcement. PHAs must have selection policies for PBV units in its Administrative Plan prior to selecting units and must select proposals in accordance with such policies. PHAs must select proposals using either of the following two methods: (1) issue a request for PBV proposals that does not limit proposals to a single site or impose restrictions that explicitly or practically preclude owner submission of proposals for PBV housing on different sites, or (2) select a proposal based on a previous competition under a federal, state, or local government housing assistance, community development, or supportive services program, provided that the competition occurred within three years of the PHA’s PBV proposal selection date and the earlier competitive selection proposal did not contemplate PBV assistance. 2 A. Applications with project selection prior to application submission under this Notice i. The selection of the PBV proposal must be conditional and subject to the successful award of funding pursuant to this Notice, unless a PHA has sufficient available voucher funding in its regular voucher program and/or HUD-VASH program to fulfill the PBV commitment notwithstanding this set- aside. ii. If the project is accepted as an existing project, the selection must be conditional on the completion of an environmental review as outlined at 24 2 Or, if applicable, in accordance with a HUD-approved exception granted under MTW waiver authority. 7-4 CFR 983.58 prior to the execution of a Housing Assistance Payments (HAP) contract. The written notice given to the project owner that the proposal was selected must state that the selection is conditional on a favorable environmental review in accordance with 24 CFR 983.58 and that the selectee may not take any action prohibited under 24 CFR 983.58(d) 3 until the environmental process is completed. If the project is selected as new construction or rehabilitation, the selection must also be conditioned on the completion of an environmental review in accordance with 24 CFR 983.58 and subsidy layering review prior to the execution of an Agreement to Enter into a Housing Assistance Payments contract (AHAP). The written notice given to the project owner that the proposal was selected must state that the selection is conditional on favorable subsidy layering and environmental reviews in accordance with 24 CFR 983.55 and 24 CFR 983.58, respectively, and that the selectee may not take any action prohibited under 24 CFR 983.58(d) until the environmental process is completed. iii. The PHA must submit form HUD-52515, Funding Application, Section 8 Tenant-Based Assistance, Rental Certificate Program, Rental Voucher Program for each project that the PHA submits for the competition. This form may be downloaded from the following website: http://portal.hud.gov/hudportal/documents/huddoc?id=52515.pdf. When completing this form, include the five-digit PHA code (e.g. AL001) along with the name and mailing address of the PHA. Only complete the box for total dwelling units under vouchers in section B. Do not complete sections A or C. In section D of the form you do not have to address Need for Housing Assistance. Rather, the PHA applicant must provide the following information for each project that the PHA submits for the competition, for which you may attach extra paper: a. The number of PBVs requested, which may not exceed 75 for each application. b. A description of the proposed project including: (1) the address; (2) the county and Continuum of Care (CoC) in which the project is located; (3) the VA Medical Center (VAMC) name and station number associated with the project; (4) the total number of buildings; (5) total number of units by bedroom size in each building; (6) the number and bedroom sizes of HUD-VASH units in each building; and (7) the target population, if any, of any non 3 Under 24 CFR 983.57(d), the PHA may not enter into an AHAP or HAP contract with an owner and the PHA, the owner, and its contractors may not acquire, rehabilitate, convert, lease, repair, dispose of, demolish, or construct real property or commit or expend program or local funds for PBV activities until the environmental process is complete. 7-5 HUD-VASH units. c. Information regarding the threshold and scored factors, outlined in sections 6 and 7 of this Notice, on which the application will be assessed and scored. iv. The form HUD-52515 must be signed by the Executive Director of the PHA or designated official when the PHA does not have an Executive Director. B. Applications with project selection after award announcement i. PHAs that receive an award based on an application for project(s) to be selected after award announcement must promptly initiate a project selection process using one of the two methods outlined in Section 4 of this Notice. All PBV projects must be selected in accordance with HUD regulations and the PHA’s Administrative Plan. MTW PHAs must follow the HUD-VASH operating requirements and applicable regulations unless HUD grants a waiver to the agency to apply MTW flexibilities to the HUD-VASH vouchers. ii. PHAs that are awarded funds based on applications submitted prior to project selection must follow regulations at 24 CFR 983.58 to complete an environmental review and must not take any action prohibited under 24 CFR 983.58(d) until the environmental process is complete. Further, any project selected as new construction or rehabilitation is subject to the subsidy layering review requirements, outlined at 24 CFR 983.55. iii. The PHA must submit form HUD-52515, Funding Application, Section 8 Tenant-Based Assistance, Rental Certificate Program, Rental Voucher Program for each project that the PHA submits for the competition. This form may be downloaded from the following website: http://portal.hud.gov/hudportal/documents/huddoc?id=52515.pdf. When completing this form, include the five-digit PHA code (e.g. AL001) along with the name and mailing address of the PHA. Only complete the box for total dwelling units under vouchers in section B. Do not complete sections A or C. In section D of the form you do not have to address Need for Housing Assistance. Rather, the PHA applicant must provide the following information, for which you may attach extra paper: a. The number of PBVs requested, which may not exceed 75. Please note that applications for projects to be selected after award announcement must estimate the number of PBVs that will be selected. If, after award announcement, the PHA selects fewer units than awarded under this competition, the funding for unused units will be rescinded. If the PHA selects more units than awarded under this competition, the PHA must use vouchers from its regular or HUD-VASH tenant-based voucher program to fund the additional units, which must be selected in accordance 7-6 program regulations at 24 CFR 983.51(a) or (b). b. The name and station number of the partnering VAMC. Please note that PHAs must partner with a VAMC prior to applying under this Notice. c. A description of the general geographic area where projects will be considered at the time of application. This geographic area must include the county(ies) and CoC(s) from which the project will be selected. PHAs may include multiple counties and CoCs in this description, if appropriate. HUD and VA will calculate the need scores for applications that include multiple counties and/or CoCs in this description using an average score across all areas listed. d. Information regarding the threshold and scored factors, outlined in sections 6 and 7 of this Notice, on which the application will be assessed and scored. iv. The form HUD-52515 must be signed by the Executive Director of the PHA or designated official when the PHA does not have an Executive Director. v. Within 6 months of award announcement, awardees of projects selected after award announcement must supply a detailed description of the selected project(s), including: (1) the address; (2) county and CoC in which the project is located; (3) the total number of buildings; (4) total number of units by bedroom size in each building; (5) the number and bedroom sizes of HUD- VASH PBV units in each building; (6) the target population, if any, of any non HUD-VASH units; (7) a signed certification that the Administrative Plan contains all required PBV policies and the application for HUD-VASH funding under this competition is consistent with the PHA’s administrative policies and PHA Plan; and (8) a signed certification from the project owner that the owner will comply with Housing First (see section 6 (C)). 5. Target Dates: Where PHAs are submitting a proposal for a particular project selected prior to this set- aside application, the target date for occupancy of an existing PBV project must be stated in the PHA’s application. For new construction and rehabilitation projects, in addition to the target date for occupancy, the PHA must also include the date construction or rehabilitation will begin. PHAs submitting an application with project selection after award announcement must submit a target date for project selection, which must be within 6 months of award announcement. Further, after selecting the project, the PHA must submit (1) an anticipated target date of occupancy for existing projects or (2) a target date of the start of construction or rehabilitation and the target date of occupancy for new construction or rehabilitation projects. 7-7 A. Existing Housing For any applications for existing housing funded through this set-aside, the PHA must submit a PBV HAP contract (form HUD-52530B) to HUD Headquarters at VASH@hud.gov to verify available occupancy of at least one unit in the project within (a) 60 days of award announcement for projects selected prior to application or (b) 60 days after project selection for applicants with project selection after award announcement. The PHA must submit one HAP contract for every project selected. After the HAP contract is executed for at least one unit, the PHA may add units, up to the number of HUD-VASH PBV units requested under part 4(A)(iii)(a) or 4(B)(iii)(a), until 12 months after award announcement for projects selected prior to application or 12 months after project selection for applicants with project selection after award announcement. At the end of the 12-month deadline, any funds for units above the number of units included on the HAP contract will be rescinded. If a PHA plans to add units through this 12-month period, the PHA must send in a HAP contract 60 days after award announcement confirming that at least one unit is under contract and, 12 months after award announcement, an updated HAP contract reflecting the total number of units. All requested PBV units must be vacant at the time that the unit is added to the HAP contract. B. New Construction/Rehabilitation For any funded proposals for new construction or rehabilitation projects, regardless of whether the PHA applied with a particular project or prior to selecting a project, the PHA must sign an AHAP with the project owner for each project within 24 months of award announcement. 6. Threshold Factors: Threshold factors must be met in order for the application to be given further consideration. If the HUD-52515, or any of the threshold items listed below are incomplete or missing, they will be treated as a curable deficiency and HUD may contact an applicant to clarify or request the missing information. Applicants must provide the requested information, in accordance with HUD instructions, within 10 business days from the date of the request or the application will no longer be considered for funding under this notice. A. The application must include a signed letter of support from the Director of the VAMC or Veterans Integrated Service Network (VISN). The letter from VA must confirm the need for the number of vouchers requested in the application. If a project has been selected prior to submission of application for this competition, the letter of support must be specific to the chosen project. If the PHA plans to select a project after award announcement, (1) the letter of support must be general and address the need for additional affordable housing in the PHA’s and VAMC’s jurisdiction and (2) the PHA must submit a letter of support from the Director of the VAMC or VISN specific to the selected project once the PHA selects the project. 7-8 B. The application must include a statement that (1) the Administrative Plan contains all required PBV policies and (2) the application for HUD-VASH funding under this competition is consistent with the PHA’s administrative policies and PHA Plan. For administrative plan policies, please reference sections 2.a.(1), (2), (3), (6), and (7) of Notice PIH 2011–54 (Guidance on the Project-Based Voucher Program). For the PHA Plan, please reference section 2.b. of that Notice. The signature on the application will serve as a certification of this statement. For those applications where a project will be selected after awards are announced, PHAs must submit this certification with the notification of the selected project, within six months of award announcement. C. The application must include a statement that the PHA will enforce compliance with a Housing First approach at the project. If a project has been selected prior to the application under this Notice, the application must include a signed statement from the project owner that the project will comply with a Housing First approach. If a project is selected after award announcement, a signed statement from the project owner that the project will comply with a Housing First approach must be submitted to HUD within 6 months after award announcement. Housing First is an approach where homeless persons, usually chronically homeless or especially vulnerable homeless individuals and families, are provided immediate access to housing and then offered the supportive services that may be needed to foster long-term stability and prevent a return to homelessness. This approach removes unnecessary barriers and assumes that supportive services are more effective in addressing needs when the individual or family is housed and the daily stress of being homeless is addressed. Key components of this model include a simple application process, a harm reduction approach, and no conditions of tenancy beyond those included in the lease. Housing First specifically does not require sobriety or testing for substance abuse to obtain or sustain tenancy and thus must not be required in the lease. In serving these populations, projects cannot discriminate against families with children. More information on Housing First is available at: https://www.hudexchange.info/resources/documents/Housing-First-Permanent- Supportive-Housing-Brief.pdf . D. The PHA applicant must not have any major unresolved program management findings from an Inspector General audit, HUD management review, or Independent Public Accountant (IPA) audit for the PHA’s HCV program or other significant program compliance programs that were not resolved or in the process of being resolved (as determined by the local field office) prior to this Notice’s application deadline. Major program management findings or significant program compliance problems are those that inhibit the capacity of the applicant to effectively administer a HUD-VASH PBV project. In addition, the PHA must not be involved in litigation that HUD determines may seriously impede the ability of the applicant to administer the HUD-VASH PBV project. The local HUD field office will provide the necessary information on this factor. 7-9 E. The PHA must resolve all outstanding civil rights matters prior to the application deadline. Applicants having any of the charges, cause determinations, lawsuits or letters findings referenced in Section V.B.1(a) of the FY2016 General Section of the Notice of Funding Availability that have not been resolved to HUD’s satisfaction before or on the application deadline date are ineligible for funding consideration. Examples of actions that may be considered sufficient to resolve such matters can be found in the General Section of the NOFA which can be found at: http://portal.hud.gov/hudportal/documents/huddoc?id=2016nofa-gensec.pdf. HUD Headquarters will contact the applicable HUD local field office for this information. 7. Scored Factors: A maximum of 85 points may be awarded. A. Participation in the Enhanced Use Lease (EUL) Program: In order to receive points under this scored category, applicants must submit a project-specific application. No points under this category will be awarded to applicants that intend to select a project after the award announcement. The PHA must indicate if the project is part of an EUL program. Please note that a PHA’s selection of an EUL site meets the alternative competitive selection requirements under 24 CFR 983.51(b)(2). The means of selection must be consistent with the PHA’s administrative plan. More information on the EUL program can be found at http://www.va.gov/AssetManagement/ 25 points: The project is being developed in coordination with the EUL program. 0 points: The project is not associated with the EUL program. B. Relative Need: Number of Veterans experiencing homelessness. HUD and the VA will rate this factor based on an analysis of homeless veteran data, provided by local CoCs and VAMCs in the geographic area of the proposed or anticipated PBV project. HUD and VA will determine the level of need by the number of homeless veterans, with an emphasis on chronically homeless veterans, in the project’s geographic area and the number of permanent supportive housing resources in the area available to address the need. HUD and VA will divide applications into three levels of need based on the available data. HUD will use the proposed or anticipated project information supplied requisite to part 4(B)(iii)(b) and (c) of this Notice to score this category. If, after receiving an award, the PHA selects a project outside of the CoCs considered under this scoring factor, funds for those units will be rescinded. 30 points: Very high need is determined 15 points: High need is determined 5 points: Medium need is determined C. Relative Need: Affordable Housing. HUD and VA will rate this factor based on the availability of affordable housing in the neighborhood of the proposed or anticipated project. HUD and VA will divide applications into three levels of need based on the 7-10 rental vacancy rates and rates of cost burden among low income households in the geographic area of the proposed or anticipated project. HUD will use the proposed or anticipated project information supplied requisite to part 4(B)(iii)(c) of this Notice to score this category. If, after receiving an award, the PHA selects a project outside of the county(ies) considered under this scoring factor, funds for those units will be rescinded. 30 points: Very high need is determined 15 points: High need is determined 5 points: Medium need is determined 8. PBV Requirements. All projects must be selected (see Section 4 of this notice), developed, and operated in accordance with the PHA’s application, PBV program requirements found at 24 CFR part 983, Implementation of the HUD-VASH Program (Operating Requirements) published in the Federal Register on March 23, 2012, the requirements found in section 3 of Notice PIH 2015-10 (Project-basing of HUD-VASH Vouchers) and Notice PIH 2015-05(Guidance on the PBV Program) or any successor - notices. If a PHA applicant requires a waiver of any of the requirements noted above, it must submit the waiver request with its application. 9. Nondiscrimination Requirements. All projects must comply with the nondiscrimination provisions of Federal civil rights laws and requirements, including but not limited to the Fair Housing Act, Section 504 of the Rehabilitation Act, Title VI of the Civil Rights Act, and Titles II or III of the Americans with Disabilities Act, as applicable, and HUD’s Equal Access Rule. See 24 CFR § 5.105(a). 10. Selection of Applications. Applications will be jointly reviewed by HUD and VA and selected in order of points awarded until all funding is exhausted. If, at the end of the selection process, two or more applications have tied scores and there is not enough funding to select all of the tied-score applications, selection will be based on this order: (1) Score for Relative Need: Number of Veterans experiencing homelessness; (2) if scores are still tied, the score for Relative Need: Affordable Housing; (3) if the scores are still tied, the score for Participation in the Enhanced Use Lease (EUL) Program. If there are still tied scores remaining after these tiebreakers have been applied, the application/applications selection will be based on a lottery drawing. 11. Information Contact. Inquiries about this notice should be directed vash@hud.gov. 7-11 12. Paperwork Reduction Act. The information collection requirements contained in this Notice have been approved by the Office of Management and Budget (OMB) under the Paperwork Reduction Act (PRA) of 1995 (44 U.S.C 3520). In accordance with the PRA, HUD may not conduct or sponsor, and a person is not required to respond to, a collection of information unless the collection displays a currently valid OMB control number. The active information collections contained in this Notice have been approved under the PRA OMB Control Number 2577-0169. ___________/s/_______________________ Lourdes Castro Ramirez Principal Deputy Assistant Secretary for Public and Indian Housing 7-12 Previous editions are obsoleteform HUD-52515 (04/15) Page 1 of 4 ref. Handbook 7420.8 Funding Application Section 8 Tenant-Based Assistance Rental Certificate Program Rental Voucher Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0169 (exp.04/30/2018) Send the original and two copies of this application form and attachments to the local HUD Field Office Eligible applicants (HAs) must submit this information when applying for grant funding for tenant-based housing assistance programs under Section 8 of the U.S. Housing Act of l937 (42 U.S.C. 1437f). HUD will use the information to evaluate an application based on selection crit eria stated in the Notice of Funding Availability (NOFA). HUD will notify the HA of its approval/disapproval of the funding application. Responses are required to obtain a benefit from the Federal Govenment. The information requested does not lend itself to con fidentiality. Name and Mailing Address of the Housing Agency (HA) requesting housing assistance payments Do you have an ACC with HUD No Yes Date of Application Legal Area of Operation (area in which the HA has authority under State and local law to administer the program) for Section 8 Certificates? for Section 8 Vouchers? A. Area(s) From Which Families To Be Assisted Will Be Drawn. Locality (city, town, etc.)County Congressional District Units B. Proposed Assisted Dwelling Units. (Complete this section based on the unit sizes of the applicants at the top of the w aiting list ) 0-BR 1-BR Number ofDwelling 2-BR UnitsbyBedroom 3-BR Size 4-BR 5-BR 6+BR Total Dwelling Units Certificates Vouchers C. Average Monthly Adjusted Income.Complete this section based on actual incomes of current participants by unit size. Enter average monthly adjusted income for each program separately and only for the unit sizes requested in Section B. 0-BR 1-BR 2-BR 3-BR 4-BR 5-BR 6+BR Certificates $$$$$$$ Vouchers $$$$$$$ D. Need for Housing Assistance.Demonstrate that the project requested in this application is responsive to the condition of the housing stock in the community and the housing assistance needs of low-income families residing in or expected to reside in the community. (If additional space is needed, add separate pages 7-13 Previous editions are obsoleteform HUD-52515 (04/15) Page 2 of 4 ref. Handbook 7420.8 E. Housing Quality Standards (HQS).(Check applicable box) HUD’s HQS will be used with no modifications Attached for HUD approval are HQS acceptability criteria variations F. New HA Information.Complete this section if HA currently does not administer a tenant-based certificate or voucher program. Financial and Administrative Capability. Describe the experience of the HA in administering housing or other programs and prov ide any other relevant information which evidences present or potential management capability for the proposed rental assistance program. Submit this narrative on a separate page. Qualification as an HA. Demonstrate that the applicant qualifies as an HA and is legally qualified and authorized to administer the funds applied for in this application. Submit the relevant enabling legislation and a supporting legal opinion. Note: If this application is approved, the HA must submit for HUD approval a utility allowance schedule and budget documents. G. Certifications.The following certifications are incorporated as a part of this application form. The signature on the last page of this ap plication of the HA representative authorized to sign the application signifies compliance with the terms of these certifications. Equal Opportunity Certification The Housing Agency (HA) certifies that: (1) The HA will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and regulations issued pursuant thereto (24 CFR Part 1) which state that no person in the United States shall, on the ground of race, color, or national origin, be excluded fr om participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives financial assistance; and will take any measures necessary to effectuate this agreement. (2) The HA will comply with the Fair Housing Act (42 U.S.C. 3601-19) and regulations issued pursuant thereto (24 CFR Part 100) which prohibit discrimination in housing on the basis of race, color, religion, sex, handicap, familial status, or national origin, and administer its programs and activities relating to housing in a manner to affirmatively further fair housing. (3) The HA will comply with Executive Order 11063 on Equal Opportunity in Housing which prohibits discrimination because of race, color, creed, or national origin in housing and related facilities provided with Federal financial assistance and HUD regulations (24 CFR Part 107). (4) The HA will comply with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and regulations issued pursuant ther eto (24 CFR Part 8) which state that no otherwise qualified individual with handicaps in the United States shall solely by reason of th e handicap be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity r eceiving Federal financial assistance. (5) The HA will comply with the provisions of the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and regulations issued pursuant thereto (24 CFR Part 146) which state that no person in the United States shall on the basis of age be excluded from participation in, be denied the benefits of, or be subjected to discrimination under a program or activity receiving Federal financial assistance . (6) The Housing Agency will comply with the provisions of Title II of the Americans with Disabilities Act (42 U.S.C. 12131)and regulations issued pursuant thereto (28 CFR Part 35) which state that subject to the provisions of Title II, no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activiti es of a public entity, or be subjected to discrimination by any such entity. The following provisions apply only to housing assisted with Project-Based Certificates: (7) The HA will comply with Executive Order 11246 and all regulations pursuant thereto (41 CFR Chapter 60-1) which state that no person shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment during the performance of Federal contracts and shall take affirmative action to ensure equal employment opportunity. (8) The HA will comply with Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701u) and regul ations issued pursuant thereto (24 CFR Part 135), which require that, to the greatest extent feasible, opportunities for training and employment be given to low-income persons residing within the unit of local government for metropolitan area (or non-metropolitan county) in which the project is located. Certification Regarding Lobbying The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influen cing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an em ployee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modificat ion of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempt ing to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a M ember of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 7-14 Previous editions are obsoleteform HUD-52515 (04/15) Page 3 of 4 ref. Handbook 7420.8 (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Certification Regarding Drug-Free Workplace Requirements Instructions for Drug-Free Workplace Requirements Certification: 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out below. 2. The certification set out below is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the agency, in addition to any other remedies available to the Federal Government, may take action authorized un der the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award , if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee’s drug-free workplace requirements . 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work un der the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio studios). 5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees’ attention is called, in particular, to the following definitions from these rules: Controlled substance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); Conviction means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; Criminal drug statute means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; Employee means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All directcharge employees; (ii) All indirectcharge employees unless their impact or involvement is insignificant to the performance of the grant; and, (iii) Temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee’s payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee’s payroll; or employees or subrecipients or subcontractors in covered workplaces). A. The grantee certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee’s workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an ongoing drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee’s policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement r equired by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 7-15 Previous editions are obsoleteform HUD-52515 (04/15) Page 4 of 4 ref. Handbook 7420.8 (e) Notifying the agency in writing, within ten calendar days after receiving notice under paragraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under paragraph (d)(2), with respect to an y employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c) , (d), (e) and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, State, zip code) HousingAgencySignature Phone No.Date Check if there are workplaces on file that are not identified here. Signature of HA Representative Print or Type Name of Signatory 7-16