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Home My WebLink About AGENDA_2016-09-06 City Council Meeting Agenda TELECONFERENCE INFORMATION: Councilmember Tinajero will September 6, 2016 participate in the meeting via telephone conference call from 1295 Coast Village Rd., Santa Barbara, CA 91733 CLOSED SESSION MEETING CITY COUNCIL CHAMBER The Agenda will be posted at the 22 Civic Center Plaza teleconference location and meeting will be conducted in a manner that Santa Ana, California protects the rights of any parte or 5:00 PM member of the public appearing before the legislative body. REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente SarmientoMichele Martinez Mayor Pro Tem – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org MMartinez@santa-ana.org Angelica AmezcuaP. David Benavides Councilmember - Ward 3 Councilmember - Ward 4 AAmezcua@santa-ana.org DBenavides@santa-ana.org Roman Reyna Sal Tinajero Councilmember - Ward 5Councilmember - Ward 6 RReyna@santa-ana.org STinajero@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho David Cavazos Maria D. Huizar City Attorney City Manager Clerk of the Council DCavazos@santa-ana.org NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] Basic City Council Meeting Information Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: • Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles • Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Comments may be emailed to eComment@santa-ana.org before the City Council meeting and will be made part of the record. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 SEPTEMBER 6, 2016 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION DR. CURTIS SMITH, POLICE CHAPLAIN PRESENTATIONS CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER REYNA to the coaches and players of the Rookie Sports Program for their participation in the program: Coaches: Juan Almazan; Laryssa Almazan; Kimberly Ayala; Chris Cao; Adam De La Cruz; Victor Espinoza; Peter Felix; Jose Flores; Ishmael Gonzalez; Joel Gonzalez; Cinthya Gutierrez; Ramiro Hernandez; Martel Lopez; Joe Margo; Chelsey Martinez;Jacqueline Martinez; Samuel Martinez; Jose Mendoza; Chris Navarro; Jimmy Patino; Ruby Ramirez; Humberto Razo; Mauricio Reyes; Cato Rojas; Armando Salinas; Richard Salinas; Gonzalo Sanchez; Patricia Sanchez; John Saucedo; Aleah Solis; Henry Solis; Esme Suarez; Michael Vazquez; Alexis Zuniga. Participants: Eric Argueta; Brandon Bastida; Brandon Bautista; Isac Camarena; Allysa Chavez; Mia Felix; Sophia Flores; Dominic Lopez; Andrea Ruiz; Ariana Sanchez; Dawson Vega; Benito Zamora. Volunteers: Doris Almazan; Brenda Flores ; Michelle Flores; Diana Delgado; Veronica Rojas; Evelyn Villar; Roxanna Zaragoya. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER REYNA to Joshua Vargas for his commitment and achievements to baseball. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. CITY COUNCIL AGENDA 3 SEPTEMBER 6, 2016 PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 25F. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF AUGUST 16, 2016 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. BOARDS AND COMMISSIONS BIANNUAL ATTENDANCE REPORTS OCTOBER-DECEMBER 2015 AND JANUARY-JUNE 2016 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Receive and file. 13B. APPOINTMENT TO THE WORKFORCE DEVELOPMENT BOARD {STRATEGIC PLAN NO. 5, 1} - Community Development Agency CITY COUNCIL AGENDA 4 SEPTEMBER 6, 2016 RECOMMENDED ACTION: Appoint Enrique Perez, Executive Director of the International Consortium for Education and Economic Development (replacing J. Didion) and Dr. Linda Rose, President, Santa Ana College (replacing Dr. E. Martinez) to the Santa Ana Workforce Development Board, for a partial-term expiring June 30, 2017. 13C. NOMINATED BY MAYOR PULIDO AS THE CITYWIDE (REGULAR) REPRESENTATIVE TO THE YOUTH COMMISSION, FOR PARTIAL TERM EXPIRING DECEMBER 13, 2016 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Appoint Roy Rodriguez, Ward 2 Resident (replacing Vergera, G.). MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. STRATEGIC PLAN MONTHLY REPORT FOR JULY 2016 {STRATEGIC PLAN NO. 5, 1} - City Manager's Office RECOMMENDED ACTION: Receive and file. 19D. CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT {STRATEGIC PLAN NO 4, 1} - Community Development Agency Community Redevelopment and Housing Commission approved recommended action on August 24, 2016, by a vote of 4-0 (D. Gomez and A. Garcia absent). RECOMMENDED ACTION: Authorize the submission of the Consolidated Annual Performance and Evaluation Report to the U. S. Department of Housing and Urban Development. 19E. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL IMPROVEMENT PROGRAM EXECUTIVE REPORT FOR AUGUST 2016 {STRATEGIC PLAN NO. 5, 1} - Public Works Agency RECOMMENDED ACTION: Receive and file. CITY COUNCIL AGENDA 5 SEPTEMBER 6, 2016 19F. DESTRUCTION OF OBSOLETE CITY RECORDS {STRATEGIC PLAN NO. 5, 1} – Police Department RECOMMENDED ACTION: Approve the request for the destruction of obsolete records from the Police Department in accordance with the retention schedule outlined in City Council Resolution 2013-014. The Citywide Records Retention Schedule has specific retention periods for many City documents. The Schedule is modeled after the California Secretary of State’s sample for local government and incorporates other statutory periods applicable to Santa Ana. These are minimum retention periods. Each department makes discretionary decisions on whether to retain records past the minimum requirements. 19G. UPDATE ON DROUGHT CONDITIONS AND WATER SUPPLY {STRATEGIC PLAN NO. 5, 2} - Public Works Agency RECOMMENDED ACTION: Receive and file. 19H. SANTA ANA EDDIE WEST STADIUM CONSTRUCTION UPDATE {STRATEGIC PLAN NO. 6, 1B & 1G} - Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Receive and file. 19I. SANTA ANA WORK CENTER OFFICE RELOCATION UPDATE {STRATEGIC PLAN NO. 2, 4A} - Community Development Agency RECOMMENDED ACTION: Receive and file. 19J. SANTA ANA POLICE DEPARTMENT STATISTICS {STRATEGIC PLAN NO. 1, 2} - City Manager's Office Memorandum attached to staff report is a follow-up to the August 16, 2016 City Council Meeting Agenda Item 85A related to crime statistics, hiring, budget, and patrol staffing. RECOMMENDED ACTION: Receive and file. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. AWARD CONTRACT FOR INSTALLATION OF SECURITY LIGHTING AT EIGHT PARKS: JACK FISHER, BOMO KORAL, MADISON, SANTA ANITA, SANTIAGO, WINDSOR, LILLIE KING, AND HERITAGE PARKS(PROJECT NO. 16-2665) {STRATEGIC PLAN NOS. 6, 1C & 1G} - Parks, Recreation and Community Services Agency; and Public Works Agency CITY COUNCIL AGENDA 6 SEPTEMBER 6, 2016 RECOMMENDED ACTIONS: 1.Authorize the City Manager and the Clerk of the Council to execute a construction contract to Foddrill Construction Corporation, the lowest responsible bidder, in accordance with the base bid and Additive Alternates 1 and 2 in the amount of $720,499.33, for the term beginning upon execution of the contract and ending upon project completion, for installation of the Security Lighting at Eight Parks Project, subject to non-substantive changes approved by the City Manager and the City Attorney. 2.Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2017-017 - For Fiscal Year 16/17 to recognize $239,142.28 from prior year fund balance and appropriate $107,437.77 into the Residential Development District 2, $118,251.08 into the Residential Development District 3, and $13,453.43 into the Residential Development District 4 expenditure accounts. 3. Approve the Project Cost Analysis for a total estimated project delivery cost of $864,600, which includes the contract base bid and Additive Alternates 1 and 2, administration, inspection, testing, and a $72,050 contingency. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 16-089 - AMMUNITION EQUIPMENT REPLACEMENT USED DURING POLICE TRAINING AND RANGE QUALIFICATION TESTING {STRATEGIC PLAN NO. 1, 5} (Police Department) - Finance & Management Services RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order for a total aggregate amount not to exceed $145,755, subject to non- substantive changes approved by the City Manager and City Attorney, with the following vendors below: Vendor Amount Arms Unlimited, Inc. $1,725 Dooley Enterprises, Inc. $109,780 Proforce Marketing, Inc. $8,450 San Diego Police Equipment $25,800 22B. SPEC. NO. 16-092 - CITYWIDE PAINTING SERVICES – GENERAL MAINTENANCE, BULDING MODIFICATIONS, GRAFFITI CONTROL AND RENOVATION {STRATEGIC PLAN NO. 6, 1C} (Public Works Agency, Police Department and Parks, Recreation and Community Services Agency) - Finance & Management Services CITY COUNCIL AGENDA 7 SEPTEMBER 6, 2016 RECOMMENDED ACTION: Award contracts for a one-year period expiring September 30, 2017, with provisions for three one-year renewals exercisable by the City Manager, in an annual aggregate amount not to exceed $115,000 subject to non- substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location ENL Service, Inc. South Gate Tony Painting, Inc. Garden Grove CTG Construction, Inc. Wilmington U.S. National Corp Panorama City 22C. SPEC. NO. 15-110 - AMENDMENT FOR VARIOUS TYPE OF WATER METERS {STRATEGIC PLAN NO. 6, 1C} (Public Works Agency) - Finance & Management Services RECOMMENDED ACTION: Amend the contracts for a variety of water meters to increase the annual amount by $175,000 for a new annual aggregate amount of $315,000, expiring January 31, 2017, subject to non-substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location Aqua-Metric Sales Co. Riverside, CA Badger Meter, Inc. Milwaukee, WI H. D. Supply Waterworks Santa Ana, CA Mueller System, LLC Cleveland, NC AGREEMENTS 25A. AGMT - DONATION TO SUPPORT A FAMILY DAY COMMUNITY BLOCK FESTIVAL {STRATEGIC PLAN NO. 5, 4} - Councilmember Reyna RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Magic Inc. Academy of the Arts for a one- time donation amount of $500, subject to non-substantive changes approved by the City Manager and the City Attorney. 25B. AGMT - DONATION TO SUPPORT DOWNTOWN NEIGHBORHOOD ASSOCIATION’S INTERNATIONAL DAY OF OLDER PERSONS EVENT {STRATEGIC PLAN NO. 5, 4} - Councilmember Reyna RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Washington Square Neighborhood Association for a one-time donation amount of $1,000, subject to non-substantive changes approved by the City Manager and the City Attorney. CITY COUNCIL AGENDA 8 SEPTEMBER 6, 2016 REVISED 9/2/2016 25C. AGMT - AMENDMENT – IMPLEMENTATION OF THE BRISTOL STREET TRAFFIC SIGNAL SYNCHRONIZATION (PROJ. NO. 156829) (NONGENERAL FUND) {STRATEGIC PLAN NO. 6, 1B} - Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an amendment to the Cooperative Agreement No. C-4-1882, with the Orange County Transportation Authority, subject to non-substantive changes approved by the City Manager and City Attorney. 25D. AGMT - PURCHASE AGREEMENT FOR BRISTOL STREET IMPROVEMENTS, PHASE 4 - 2115 BRISTOL TRUST, LAN LE TRUSTEE FOR THE PROPERTY COMMONLY KNOWN AS 2115-2123 SOUTH BRISTOL STREET (APN NOS. 015- 194-20, 015-194-21, 015-194-22), (PROJ. NO. 116741) (NONGENERAL FUND) {STRATEGIC PLAN NOS. 6, 1G; 3, 2C} - Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute Purchase Agreement, for full acquisition of said real property and goodwill (if any), in the amount of $2,682,000, subject to non-substantive changes approved by the City Manager and City Attorney. 25E. AMENDED AND RESTATED SOLID WASTE SERVICES AND AUTHORIZE STAFF TO EVALUATE ADVANTAGES AND DISADVANTAGES OF A CONTRACT EXTENSION {STRATEGIC PLAN NO. 4, 1} - Public Works Agency and City Attorney's Office Consideration of matter continued from the August 16, 2016 City Council meeting at the request of staff and approved by a vote of 5-0 (Pulido and Reyna absent). RECOMMENDED ACTION: Matter continued at the request of staff. 25F. SAFE MOBILITY SANTA ANA TRANSPORTATION / TRAFFIC PLANNING AND ENGINEERING SERVICES (PROJECT 15-6845) (NON-GENERAL FUND) {STRATEGIC PLAN NO. 5, 6B} - Public Works Agency CITY COUNCIL AGENDA 9 SEPTEMBER 6, 2016 RECOMMENDED ACTIONS: 1.Authorize payment in the amount of $29,741.94 for transportation / traffic planning and engineering services rendered and invoiced between April 6, 2016 and September 5, 2016. 2.Authorize the City Manager and the Clerk of the Council to execute an agreement with Nelson\\Nygaard to continue transportation/traffic planning and engineering services for development of the Safe Mobility Santa Ana Plan, for a one-year period beginning September 6, 2016 through April 5, 2017, with no change to the original scope of work, and no change to the original $360,000 not- to-exceed amount for the professional services subject to non-substantive changes approved by the City Manager and City Attorney. **END OF CONSENT CALENDAR** BUSINESS CALENDAR COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A. CONSIDER THE FOLLOWING ITEMS AS THEY RELATE TO HOMELESSNESS – Mayor Pro Tem Sarmiento, Councilmember Martinez and Councilmember Reyna RECOMMENDED ACTIONS: 1.Adopt a resolution declaring a Public Health and Safety Homeless Crisis and encouraging the County of Orange to immediately provide homeless services at the Santa Ana Transit Terminal that the County owns and controls. 2.Approve letter from the City Council requesting all 33 Orange County cities to adopt a resolution in support of said action. HOUSING AUTHORITY MEETING (Blue Agenda) CITY COUNCIL AGENDA 10 SEPTEMBER 6, 2016 WORK STUDY SESSION WS-1. PROVIDE STAFF DIRECTION AND DISCUSSION FOR PROPOSAL ON ECONOMIC DEVELOPMENT AND NON-PROFIT FUNDS - City Manager's Office Consideration of matter continued from the August 16, 2016 City Council meeting by a vote of 4-0 (Martinez, Pulido, and Reyna absent). COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. 2.ORAL REPORTS - REGIONAL BOARDS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, September 20, 2016 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjournment of Meeting in Memory of Antonio Payan FUTURE AGENDA ITEMS •Community Engagement Program •Economic Development Strategic Plan •Drone Regulations •General Plan Update CITY COUNCIL AGENDA 11 SEPTEMBER 6, 2016