HomeMy WebLinkAbout20B - AA - AGMT OCTA PAVEMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 20, 2016
TITLE:
COOPERATIVE AGREEMENT WITH ORANGE
COUNTY TRANSPORTATION AUTHORITY TO
RECEIVE ARTERIAL PAVEMENT
MANAGEMENT PROGRAM GRANT FUNDS
(PROJECT NO. 17 -6881 NONGENERAL FUND)
{STRATEGIC PLAN NO. 6, 1G}
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize the City Manager and Clerk of the Council to execute a Cooperative Agreement
with the Orange County Transportation Authority, for the term beginning upon execution by
the Orange County Transportation Authority Board of Directors and ending upon Orange
County Transportation Authority project acceptance, in the amount of $500,000 with a
required City match of $1,250,000, subject to non - substantive changes approved by the City
Manager and City Attorney.
2. Approve an appropriation adjustment to recognize Arterial Pavement Management Program
grant funds in the amount of $500,000 into the Select Street Construction revenue account
and appropriate the same in the expenditure account.
DISCUSSION
The City of Santa Ana and the Orange County Transportation Authority (OCTA) desire to enter
into a Cooperative Agreement (Exhibit 1) to define the roles and responsibilities related to the
funding between OCTA and the City for construction of the Fairview Street Pavement
Maintenance Project from Segerstrom Avenue to the North City Limit.
On November 18, 2014, the City Council adopted Resolution No. 2014 -079 which authorized
submission of applications to OCTA for grant funds under the Arterial Pavement Management
Program. The applications included three pavement maintenance projects: Warner Avenue from
the West City Limit to Grand Avenue, First Street from Newhope Street to Main Street, and
Fairview Street from Segerstrom Avenue to the North City Limit. At the time of application,
federal funding was available through the Regional Surface Transportation Program (RSTP),
under the Moving Ahead for Progress in the 21st Century (MAP -21) Federal Transportation Act.
20B -1
Cooperative Agreement with OCTA to Receive Grant Funds
for Arterial Pavement Management Program
September 20, 2016
Page 2
On January 12, 2015, the OCTA Board of Directors approved RSTP funding of $500,000 each for
the Warner Avenue project and the First Street project. Each project award required a match of
$1,250,000 in City funding. The Fairview Street project was placed on a standby list in the event
that additional funds became available. City Council approved the Cooperative Agreement with
OCTA for the Warner and First Street projects on December 15, 2015.
Earlier in 2016, the City was informed by OCTA that funding is now available for the Fairview
Street project. On June 13, 2016, the OCTA Board of Directors approved funding in the amount
of $500,000 through the Surface Transportation Block Grant Program (STBG) under the Federal
Fixing America's Surface Transportation (FAST) Act. In order to proceed with the project and
access funds, the City must execute the Cooperative Agreement with OCTA and confirm the
required City match of $1,250,000.
Funding for the City match has been recognized in the Capital Improvement Program (CIP) as
follows:
Project
Fiscal
Local
STBG
Total
Year
Funds
Funds
Fairview Street Pavement Maintenance,
2016/17
$1,250,000
$500,000
$1,750,000
Segerstrom Avenue to NCL
TOTAL: $1,250,000
$500,000
$1,750,000
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy G (develop and implement the City's Capital Improvement Program in
coordination with the Community Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Grant funds will be accepted into the Select Street Construction revenue fund (Account No.
05917002 - 52001) and appropriated into the expenditure fund (Account No. 05917660 - 66220).
Matching local funding in the amount of $1,250,000 has been appropriated from the Measure M2
Program (Account No. 03217662- 66220) in the approved Fiscal Year 2016 -17 Capital
Improvement Program.
20B -2
Cooperative Agreement with OCTA to Receive Grant Funds
for Arterial Pavement Management Program
September 20, 2016
Page 3
ftj A Fre Mousavipour
Executive Director
Public Works Agency
FM /EWG /KN
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services. gency
Exhibit: 1. Cooperative Agreement with OCTA
411W -
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COOPERATIVE AGREEMENT NO, C•X -XXXX
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF SANTA ANA
FOR
THE ARTERIAL PAVEMENT MANAGEMENT PROGRAM
Fairview Street Pavement Maintenance from Segerstrom Avenue to North City Limit Project
THIS COOPERATIVE AGREEMENT is effective this day of
2016, by and between the Orange County Transportation Authority, 600 South Main Street, P.O. Box
14184, Orange, California 92863 -1584, a public corporation of the State of California (hereinafter
referred to as "AUTHORITY'), and City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California
92701, a municipal corporation duly organized and existing under the constitution and laws of the State
of California (hereinafter referred to as "CITY ") and collectively referred to as "PARTIES'.
RECITALS:
WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define the
roles and responsibilities related to funding between AUTHORITY and CITY for construction of Fairview
Street Pavement Maintenance from Segerstrom Avenue to North City Limit project as defined in the
scope of work provided in the Arterial Pavement Management Program 2014 Call for Projects, herein
incorporated by reference; (Hereinafter referred to as "PROJECT ") and
WHEREAS, the Arterial Pavement Management Program is funded with Surface Transportation
Block Grant Program (hereinafter referred to as "STBG ") funds; and
WHEREAS, the STBG program is authorized under the federal Fixing America's Surface
Transportation (FAST) Act and
WHEREAS, CITY is an eligible sub- recipient of federal funding under the STBG program and
Page 1 of 11
20B -5
AGREEMENT NO, C- X -XXXX
1 PROJECT is eligible for STBG funding contingent on California Department of Transportation
2 (hereinafter referred to as "Caltrans ") and the Federal Highway Administration (hereinafter referred to
3 as FHWA) approval; and
4 WHEREAS, on January 12, 2015, AUTHORITY's Board of Directors, approved projects for the
5 Arterial Pavement Management Program 2014 Call for Projects and the PROJECT was on the standby
6 list; and
7 WHEREAS, on June 13, 2016, AUTHORITY's Board of Directors, approved funding of up to
8 Five Hundred Thousand dollars-($500,000) in STBG funds for the PROJECT; and
9 WHEREAS, AUTHORITY will provide Five Hundred Thousand dollars ($500,000) in STBG
10 funds to be matched with One Million Two Hundred Fifty Thousand dollars ($1,250,000) in CITY funds
11 for the construction phase of PROJECT; and
12 WHEREAS, CITY and AUTHORITY agree that the total funding for construction management
13 and construction of PROJECT shall be One Million Seven Hundred Fifty Thousand dollars ($1,750,000)
14 in accordance with Exhibit A titled "Arterial Pavement Management Program Funding Plan ", which is
15 attached herein and incorporated by reference; and
16 WHEREAS, AUTHORITY and CITY agree that STBG funding for PROJECT is contingent upon
17 funding being available through FAST Act and PROJECT maintaining its eligibility for this funding; and
18 WHEREAS, AUTHORITY and CITY agree that Caltrans and FHWA authorization is required
19 following AUTHORITY's amendment to the Federal Transportation Improvement Program (hereinafter
20 referred to as "FTIP "), and in order to proceed or commence (only one phase) PROJECT for
21 performance under this Cooperative Agreement; and
22 WHEREAS, AUTHORITY is responsible for programming the funds to specific projects within
23 Orange County; and Caltrans administers the STBG program on behalf of the FHWA and is responsible
24 for acquiring federal approvals for PROJECT on behalf of CITY, determining federal eligibility,
25 compliance with federal requirements, and reimbursement for project activities; and
26 WHEREAS, CITY agrees to act as lead agency for construction engineering, construction
Page 2 of 11
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AGREEMENT NO. C- X -XXXX
management and construction of PROJECT; and
WHEREAS, this Cooperative Agreement defines the specific terms and conditions and funding
responsibilities between AUTHORITY and CITY for completion of PROJECT; and
follows:
WHEREAS, CITY's Council approved the Cooperative Agreement on day of
2016.
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as
ARTICLE 1. COMPLETE AGREEMENT
A. This Cooperative Agreement, including any attachments incorporated herein and made
applicable by reference, constitutes the complete and exclusive statement of the term(s) and
conditions(s) of this agreement between AUTHORITY and CITY and it supersedes all prior
representations, understandings, and communications. The invalidity in whole or in part of any term or
condition of this Cooperative Agreement shall not affect the validity of other term(s) or conditions(s) of
this Cooperative Agreement. The above referenced Recitals are true and correct and are incorporated
by reference herein.
B. AUTHOf31TY5' failure to insist on any instance(s) of CITY's performance of any term(s)
or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of
AUTHORITY's right to such performance or to future performance of such term(s) or condition(s), and
CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this
Cooperative Agreement shall not be binding upon AUTHORITY except when specifically confirmed in
writing by an authorized representative of AUTHORITY by way of a written amendment to this
Cooperative Agreement and issued in accordance with the provisions of this Cooperative Agreement.
C. CITY's failure to insist on any instances) of AUTHORITY's performance of any term(s)
or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of
CITY's right to such performance or to future performance of such term(s) or condition(s), and
AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any
Page 3 of 11
20B-7
AGREEMENT NO. C- X -XXXX
1 portion of this Cooperative Agreement shall not be binding upon CITY except when specifically
2 confirmed in writing by an authorized representative of CITY by way of a written amendment to this
3 Cooperative Agreement and issued in accordance with the provisions of this Cooperative Agreement.
4 ARTICLE 2. SCOPE OF AGREEMENT
5 This Cooperative Agreement specifies the roles and responsibilities of the PARTIES as they
6 pertain to the subjects and projects addressed herein. Both AUTHORITY and CITY agree that each will
7 cooperate and coordinate with the other in all activities covered by this Cooperative Agreement and any
8 other supplemental agreements that may be required to facilitate purposes thereof,
9 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
10 AUTHORITY agrees to the following responsibilities for PROJECT:
11 A. AUTHORITY shall formally request on behalf of CITY that the Southern California
12 Association of Governments (hereinafter referred to as "SCAG") amend the FTIP to program up to the
13 amount of STBG in accordance with the funding plan outlined in Exhibit A, whereby AUTHORITY's
14 performance under this Cooperative Agreement is contingent upon SCAG, Caltrans and FHWA
15 approval.
16 B. AUTHORITY shall provide assistance to CITY in securing the STBG funds.
17 C. AUTHORITY shall not be obligated to program any amount beyond what has been
18 identified in this Cooperative Agreement and what is ultimately approved for the project by Caltrans and
19 FHWA.
20 D. AUTHORITY shall process any required FTIP amendments,
21 E. AUTHORITY shall review and approve CITY's request for obligation of STBG funds
22 prior to submittal to Caltrans District 12.
23 F. AUTHORITY shall cancel PROJECT if CITY has not submitted request for authorization
24 to proceed (hereinafter referred to as "E -76 Request ") or has not advanced PROJECT to ready -to -list
25 stage as determined by Caltrans guidelines by February 1 of the fiscal year identified in Exhibit A as
26 required in Article 4, paragraph E.
Page 4 of 11
20B-8
AGREEMENT NO. C- X -XXXX
1 G. AUTHORITY reserves the right to change the fund sources programmed to the
2 PROJECT.
3 ARTICLE 4. RESPONSIBILITIES OF CITY
4 CITY agrees to the following responsibilities for PROJECT;
5 A. CITY will act as the lead agency for the engineering, construction and construction
6 management of PROJECT.
7 B. CITY will comply with all local, state, and federal project delivery requirements including
8 but not limited to Disadvantaged Business Enterprise, Americans with Disabilities Act, and Buy America
9 provisions.
10 C. CITY will submit National Environmental Policy Act (NEPA) and the California
11 Environmental Quality Act (CEQA) environmental documentation to Caltrans for approval by November
12 1 of the programming fiscal year as provided in the project schedule in Exhibit A.
13 D. CITY is responsible for preparing and submitting to AUTHORITY an Engineer's
14 Estimate of PROJECT cost ninety (90) days prior to E -76 Request, and no later than November 1 of the
15 fiscal year identified in Exhibit A.
16 E. CITY is responsible for preparing and submitting all necessary Caltrans- required
17 documentation including E -76 Request. CITY agrees to submit an E -76 Request to Caltrans District 12
18 by February 1 of the fiscal year identified in Exhibit A.
19 F. CITY acknowledges that if the E -76 Request is not submitted to Caltrans with a copy to
20 OCTA by February 1, or CITY has not advanced PROJECT to ready -to -list stage as determined
21 through Caltrans guidelines by this date, the proposed funding shall be cancelled by AUTHORITY.
22 G. CITY acknowledges that they will not advertise for construction until the E -76 request is
23 approved by FHWA.
24 H. CITY agrees that AUTHORITY will provide up to $500,000 to support a maximum
25 reimbursement ratio of 28.6 percent for the construction phase in STBG funds, contingent on availability
26 of STBG funding and state and federal approvals.
Page 5 of 11
20B -9
AGREEMENT NO. C- X -XXXX
1 I. CITY shall provide a minimum of 71.4 percent of the PROJECT costs in CITY funds as
2 the required local match consistent with Exhibit A. Any savings recognized in the PROJECT will be
3 credited or reimbursed proportionally to the amount contributed to the PROJECT by each fund type.
4 J, CITY will invoice Caltrans at minimum once every six months.
5 K, CITY agrees that any cost overruns shall be the responsibility of CITY,
6 L, If CITY receives local, state, or federal funds from a non - AUTHORITY source, CITY will
7 not invoice Caltrans for the amount received from the other non - AUTHORITY source(s).
8 M. CITY will notify AUTHORITY regarding any non - AUTHORITY revenues received for the
9 PROJECT and AUTHORITY funds may not pay for expenses already supported through these non-
10 AUTHORITY revenues.
11 N. CITY will submit semi - annual status reports for PROJECT to AUTHORITY due on
12 March 1 for the prior six (6) month period and due on September 1 for the prior six (6) month period
13 (Exhibit B titled "Arterial Pavement Management Program Semi - Annual Report Form').
14 O. CITY will submit a final report to AUTHORITY within six (6) months of Caltrans payment
15 of final progress invoice for PROJECT in accordance with Exhibit C titled "Arterial Pavement
16 Management Program Final Project Report Form."
17 P. CITY is responsible for completing PROJECT in accordance with the funding plan
18 (Exhibit A), and to abide by all STBG programming guidelines, and any and all other federal, state, and
19 Caltrans requirements.
20 Q. CITY agrees that the AUTHORITY, prior to federal notice to proceed, may change the
21 fund source for funds provided through this agreement.
22 ARTICLE 5. DELEGATED AUTHORITY
23 The actions required to be taken by CITY in the implementation of this Cooperative Agreement
24 are delegated to its Public Works Director, or designee, and the actions required to be taken by
25 AUTHORITY in the implementation of this Cooperative Agreement are delegated to AUTHORITY's
26 Chief Executive Officer or designee.
Page 6 of 11
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AGREEMENT NO. C- X -XXXX
ARTICLE 6, AUDIT AND INSPECTION
AUTHORITY and CITY shall maintain a complete set of records in accordance with generally
accepted accounting principles. Upon reasonable notice, CITY shall permit the authorized
representatives of the AUTHORITY to inspect and audit all work, materials, payroll, books, accounts,
and other data and records of CITY for a period of four (4) years after final payment, or until any on-
going audit is completed. For purposes of audit, the date of completion of this Cooperative Agreement
shall be the date of CITY's payment of AUTHORITY's final billing (so noted on the invoice) under this
agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
above provision with respect to audits shall extend to and /or be included in contracts with CITY's
contractor,
ARTICLE 7. INDEMNIFICATION
A. To the fullest extent permitted by law, CITY shall defend (at CITY's sole cost and
expense with legal counsel reasonably acceptable to AUTHORITY), indemnify, protect, and hold
harmless AUTHORITY, its officers, directors, employees, and agents (collectively the "Indemnified
PARTIES "), from and against any and all liabilities, actions, suits, claims, demands, losses, costs,
judgments, arbitration awards; settlements, damages, demands, orders, penalties, and expenses
including legal costs and attorney fees (collectively "Claims"), including but not limited to Claims arising
from injuries to or death of persons (CITY's employees included), for damage to property, including
property owned by AUTHORITY, or from any violation of any federal, state, or local law or ordinance,
alleged to be caused by the negligent acts, omissions or willful misconduct of CITY, its officers,
directors, employees or agents in connection with or arising out of the performance of this Cooperative
Agreement.
B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
cost and expense with legal counsel reasonably acceptable to CITY), indemnify, protect, and hold
harmless CITY, its officers, directors, employees, and agents (collectively the "Indemnified PARTIES "),
from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments,
Page 7 of 11
20B -11
AGREEMENT NO. C- X -XXXX
1 arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal
2 costs and attorney fees (collectively "Claims "), including but not limited to Claims arising from injuries to
3 or death of persons (AUTHORITY's employees included), for damage to property, including property
4 owned by CITY, or from any violation of any federal, state, or local law or ordinance, alleged to be
5 caused by the negligent acts, omissions or willful misconduct of AUTHORITY, its officers, directors,
6 employees or agents in connection with or arising out of the performance of this Cooperative
7 Agreement.
8 C. The indemnification and defense obligations of this Cooperative Agreement shall survive
9 its expiration or termination.
10 ARTICLE 8. ADDITIONAL PROVISIONS
11 A. Term of A reement: This Cooperative Agreement shall continue in full force and effect
12 through _ _ or until final acceptance by AUTHORITY, whichever is later.
13 B. Termination: In the event either Party defaults in the performance of their obligations
14 under this Cooperative Agreement or breaches any of the provisions of this Cooperative Agreement,
15 the non - defaulting Party shall have the option to terminate this Agreement upon thirty (30) days' prior
16 written notice to the other Party.
17 C. Termination for Convenience: Either Party may terminate this Cooperative Agreement
18 for its convenience by providing thirty (30) days' prior written notice of its intent to terminate for
19 convenience to the other Party.
20 D. Amendments: This Cooperative Agreement may be amended in writing at any time by
21 the mutual consent of both PARTIES,
22 E. AUTHORITY and CITY shall comply with all applicable federal, state, and local laws,
23 statues, ordinances and regulations of any governmental authority having
24 jurisdiction over the PROJECT.
25
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Page 8 of 11
20B -12
AGREEMENT NO. C- X -XXXX
1 F. Legal Authority; AUTHORITY and CITY hereto consent that they are authorized to
2 execute this Cooperative Agreement on behalf of said PARTIES and that, by so executing this
3 agreement, the PARTIES hereto are formally bound to the provisions of this Cooperative Agreement.
4 G. Severability: If any term, provision, covenant or condition of this Cooperative Agreement
5 is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent
6 jurisdiction; the remainder of this Cooperative Agreement shall not be affected thereby, and each term,
7 provision, covenant or condition of this Cooperative Agreement shall be valid and enforceable to the
8 fullest extent permitted by law.
9 H. Counterparts of Agreement: This Cooperative Agreement may be executed and
10 delivered in any number of counterparts, each of which, when executed and delivered shall be deemed
11 an original and all of which together shall constitute the same agreement. Facsimile signatures will be
12 permitted.
13 I. Force Maieure: Either AUTHORITY and CITY shall be excused from performing its
14 obligations under this Cooperative Agreement during the time and to the extent that it is prevented from
15 performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of
16 fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or
17 local government; national fuel shortage; or a material act or omission by the other Parry; when
18 satisfactory evidence of such cause is presented to the other Party, and provided further that such
19 nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the
20 AUTHORITY and CITY not performing.
21 1 Assignment: Neither this Cooperative Agreement, nor any of the AUTHORITY and
22 CITY rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either
23 AUTHORITY and CITY without the prior written consent of the other Party in its sole and absolute
24 discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent
25 to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any
26 right to consent to such subsequent assignment.
Page 9 of 11
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AGREEMENT NO. C- X -XXXX
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable focal and federal
laws, regulations and guidelines shall govern this Cooperative Agreement.
M. Litigation fees: Should litigation arise out of this Cooperative Agreement for the
performance thereof, the court shall award costs and expenses, including attorney's fees, to the
prevailing Party.
N. Notices: Any notices, requests, or demands made between the PARTIES pursuant to
this C000erative Agreement are to be directed as follows:
To CITY
To AUTHORITY:
City of Santa Ana
Orange County Transportation Authority
20 Civic Center Plaza (M -36)
600 South Main Street
Santa Ana, CA 92701
P. O. Box 14184
Orange, CA 92863 -1584
Attention: Jason Gabriel
Attention: Donald Herrera
Principal Civil Engineer
Associate Contract Administrator
(714) 647 -5664
(714) 560 -5644
jgabriel @ santa - ana.org
dherrera @octa.net
C: Pontip Somchai, Associate Transportation
Funding Analyst
O. Successors and Assigns: The provisions of the Cooperative Agreement shall bind and
insure to the benefit of each of the PARTIES hereto, and all successors or assigns of PARTIES hereto.
Page 10 of 11
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AGREEMENT NO. C- X -XXXX
This Cooperative Agreement shall be made effective upon execution by both PARTIES.
IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement No.
C- X -XXXX to be executed on the date first written above.
CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY
By:
David Cavazos
City Manager
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM
By: r..G
,-., L mac:
�ir
--- _
Sonia R. Carvalho
City Attorney
Dated :
APPROVAL RECOMMENDED:
By
Fred Mousavipour
Executive Director, Public Works
Dated :
0
Darrell Johnson
Chief Executive Officer
APPROVED AS TO FORM:
By:
James M. Donich
General Counsel
APPROVAL RECOMMENDED:
in
Kla Mortazavi
Executive Director, Planning
Dated :
Page 11 of 11
20B -15
EXHIBIT A
ARTERIAL PAVEMENT MANAGEMENT PROGRAM
FUNDING PLAN
Project Title: Fairview Street Pavement Maintenance from Segerstrom
Avenue to North City Limit
Agency: City of Santa Ana
Date:
Schedule
Completion
, ,Planned ,._.z �
OFiligation
Date
Surface Transportation Block Grant
Aug 2016
Begin Environmental Document
2$.6%
Measure M2 — Fair Share
Dec 2016
Final Approval of Environmental.Document
71.4%
TOTAL
July 2014
Begin Dosign Engineering y
—
Sept 2014
Plans Specifications and Estimates Complete
Feb 2017
Submit Request for Authorization to Proceed (E -76)
May 2017
Be in Construction
�_...... _.....
Sept 2017
End Construction
Construction (Including Construction Management)
- ,rFund Source,, —
- Programming-
Fiscal Year
, ,Planned ,._.z �
OFiligation
�,�zProportion ...
Surface Transportation Block Grant
FY16l17
$500,000
2$.6%
Measure M2 — Fair Share
FY16/17
$1,250,000
71.4%
TOTAL
$1,750,000
Date: By:
Project Manager
20B -16
ARTERIAL PAVEMENT MANAGEMENT PROGRAM
SEMI-ANNUAL REPORT FORM
Project Title: Fairview Street Pavement Maintenance from Segerstrom
Avenue to North City Limit
Agency: City of Santa Ana
Date:
Schedule
Original
Completion
Date
Current
Completion
Date
Begin Environmental Document
Aug 2016
Remaining
Final Environmental Document
Dec 2016
Obligation
Begin Design Engineering
July 2014
Allocation
Plans Specifications, and Estimates Complete
Sept 2014
$500,000
-Submit Request for Authorization to Proceed (E-76)
Feb 2017
Begin Construction
May 2017
End Construction
I Sept 2017
1
Construction (Including Construction Management)
Fund Source
Fiscal
Planned
Revised
Actual
Remaining
Year
Obligation
Obligation
Ex enditure
Allocation
Surface Transportation
FY16/17
$500,000
Block Grant
Measure M2 —Fair
FY16/17
$1,250,000
Share (71,4%)
TOTAL
$1,750,000
Major Activities:
Status:
Issues:
Name/Title:
Note: OCTA may require additional information on performance of the project related to either air quality or transportation
usage
20B-17
EXHIBIT C
ARTERIAL PAVEMENT MANAGEMENT PROGRAM
FINAL PROJECT REPORT FORM
Date
OCTA
Instructions
The responsible agency should fill out the following: 1) Final Project Form, 2) Final Cost, 3) Certificate of
Completion. Page 4, the OCTA Staff Verification will be filled out by OCTA staff. In addition, the agency must
attach before (if available) and after photographs of the project site and the address or location of the site under
the Location and Scope of work section.
Location and Scope of Work
Verification of Match
(Actual Expenditures)
-P nnal Rdafrh
Phase
(ENTER
SOURCE )
(EER,
NT
SOURCE
(ENTER=
SOURCE )
RSTP ,
Other
OCTA
Funding'Total
Final Environmental Document
En ineerin
$
$
$ -
$ -
$ -
$
Ri ht -of-Wa
$
$
$ -
$ -
$ -
$
Construction
$ -
$
$
$
$
$
Total
$ -
$
$
$
$
$
Phase v
Proposed
Actual
Draft Environmental Document
Final Environmental Document
Begin Design Engineering
Plans, Specifications, and Cost Estimates com fete
Start Right-of-Way Acquisition
Right-of-Way Certification
Read to Advertise
Award Construction
Project Completion (open for use)
r1-
Match
Rate l
0 %
Page 1
mAPM: Final Cost
O CTA
20B -19
MAPM: FINAL COST
OCTA
I hereby certify that the statements provided here are true and correct.
Project Title
Name
Title
Signature Date.
Page 3
20B -20
Yes
No
N/A
1 The project is designed to city /county and other participating jurisdictions' standards.
❑
❑
❑
2 The project contract was awarded on: I ENTER DATE --1
❑
❑
❑
3 The total cost of the contract is equal to or less than the total APM
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funds awarded and matching funds provided.
4 The city/county provided matching funds to the project.
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El
5 Right -of -way was acquired in conformance with city /county procedures.
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6 All required environmental documentation is complete and certified.
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7 An updated project schedule is included with the final invoice.
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8 The final invoice is attached with all the necessary documentation.
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Name
Title
Signature Date.
Page 3
20B -20
MAPM: OCTA Staff Verification
OCTA
OCTA STAFF USE ONLY
Orange County Transportation Authority staff has inspected the project site and
certifies that the project is complete and ready for use.
Proect Title
Name
Title
Signature Date
Page 4
20B -21
20B -22