HomeMy WebLinkAbout20E - AA - CIVIC CENTER ADDITIONAL SAFETY MEASURESCITY COUNCIL MEETING DATE:
SEPTEMBER 20, 2016
TITLE:
APPROPRIATION ADJUSTMENT TO
IMPLEMENT CIVIC CENTER SAFETY AND
SECURITY ENHANCEMENT PROGRAM
(STRATEGIC PLAN NO 1, 1G; 6, 1A, 1B,
1C; 7,4)
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CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Approve the Civic Center Safety and Security Program for a the total project amount of
$1,319,672 and direct the City Manager to collaborate with the County of Orange in
implementing various common area enhancements through a joint funding initiative for the
Civic Center Joint Powers Authority area.
2. Approve an appropriation adjustment to appropriate the City's contribution of $731,836 toward
the total funding need of $1,319,672 from fund balance, resulting from Fiscal Year 2015 -16, to
fund various Civic Center Safety and Security Enhancement initiatives.
DISCUSSION
On September 6, 2016 at the City Council Meeting, the Mayor and City Council approved
Resolution 2016 -073 Declaring a Public Health and Safety Crisis Related to the Homeless and
Urging the County of Orange to take Immediate Action to Provide Services to the Homeless at
the Santa Ana Bus Terminal which the County of Orange Owns and Controls. During the
discussion of this item, the City Manager outlined a list of recommended actions as were
requested by the various employee labor groups.
At the direction of the Mayor and City Council, the City Manager met with the County of Orange
CEO Frank Kim and his staff to discuss safety and security enhancements in the common areas
of the Civic Center, which are managed by the Civic Center Joint Powers Authority. Both
agencies agree on the need to enhance the existing services to improve the conditions for the
public and employees in the Civic Center. The CEO requested additional information regarding
the LED Lighting and the Police Department and Security Guard proposals. There appears to be
consensus on the Safety Assessment and Power Washing proposals. Staff is confident that a
commitment from the County would be forthcoming. It is for this reason that staff is
recommending approval of 50 percent of the common area items that both jurisdictions are
anticipated to authorize so that we may begin the planning and implementation of those
initiatives.
20E -1
Approval of Civic Center Safety and Security
Enhancement Program and Appropriation Adjustment
September 20, 2016
Page 2
Exhibit 1 outlines the enhancements, responsible City departments, action items, estimated
costs, and the responsible government agency. The Civic Center Safety and Security
Enhancement Program and its subsequent actions would become effective immediately and the
necessary agreements and processes would follow to ensure work is completed expeditiously.
Working collaboratively, the City and the County of Orange seek to complete work jointly on the
items that have commonality. Other areas outlined in the matrix are the sole responsibility of the
City. The City will seek to share the cost of common area enhancements with the County of
Orange.
This action will authorize the appropriation adjustment and make the funds available into the
various accounts. Staff will prepare the necessary bid and RFP documents to complete these
projects and bring those items for consideration by the Mayor and City Council when the award of
contracts are brought forward at future Council Meetings.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal 1 — Community Safety, Objective 1
(Modernize the Community Policing philosophy to improve customer service, crime prevention
and traffic /pedestrian /bicycle safety), Strategy G (Participate and collaborate with government
agencies and community groups to assist in reducing criminal behavior and providing resources
for the homeless population); Goal 6 — Community Facilities and Infrastructure, Objective 1
(Establish and maintain a Community Investment Plan for all City assets), Strategy A (Develop a
complete inventory of all assets to determine the scope of improvements needed to sustain the
City's current infrastructure investment), Strategy B (Equitably maintain existing streets and
associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for
all users), Strategy C (Invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard; and Goal
7 — Team Santa Ana, Objective 4 (Provide a positive workplace environment that supports the
health of its employees and celebrates its success).
FISCAL IMPACT
Approval of the appropriation adjustment will designate $731,836 from Fiscal Year 2015 -16
General Fund Balance. The prior year fund balance (fiscal year 2015 -16) in the amount of
$731,836 will be allocated to the Civic Center Safety & Security Enhancements - Contractual
Services (01103011- 62300). The remaining funds to complete the total program cost of
$1,319,672 is anticipated to be a 50/50 match with the County of Orange.
20E -2
Approval of Civic Center Safety and Security
Enhancement Program and Appropriation Adjustment
September 20, 2016
Page 3
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibits: 1. Civic Center Safety and Security Enhancement Program Matrix
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