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Home My WebLink About22B - SPEC - ELECTRICAL SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 20, 2016 TITLE: CONTRACTS AWARD FOR ELECTRICAL SERVICES (SPEC. NO. 16 -094) (STRATEGIC PLAN NO. 6, 1C) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: _^R• r ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 ®1 Reading ❑ Ordinance on 2A Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award contracts for citywide electrical services for a one -year period expiring September 30, 2017, with provisions for three one -year renewals exercisable by the City Manager, in an annual aggregate amount not to exceed $160,000 subject to non- substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location Fullerton Electric Co. Fullerton Inter - Pacific, Inc. Tustin Williams & Maher, Inc. Santa Ana DISCUSSION The City establishes an annual blanket order list consisting of vendors that provide services and materials that are required by agencies on a consistent basis. Electrical services are required at times by all City departments for general repairs, modifications and renovations. The notice inviting bids was advertised on July 22, 2016, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 19 Vendors were notified 1 Santa Ana vendor was notified 18 Vendors downloaded the bid packet 7 Bids received 1 Bid received from a Santa Ana vendor Bids were solicited, opened on August 16, 2016, and evaluated (Exhibit 1). The bids received from the recommended vendors are responsive to the specifications, meet the City's requirements and comply with prevailing wage requirements. Staff recommends awarding contracts to three vendors, including a Santa Ana vendor, to allow for competitive quotes on individual jobs and scheduling flexibility. 2213-1 Contracts Award for Contractor Electrical Services September 20, 2016 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports City's efforts to meet Strategic Plan Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Funds in the amount of $160,000 are available in FY 2016 -17 and 2017 -18 as follows: First Year Contract Term by Fiscal Year Finance & Management Services Building Maintenance account (07310100- 62300) 2016 -17 (October 2016 - June 2017) $52,500 2017 -18 (July - September 2017) $17,500 Public Works Administration Services account (10117601- 62300) 2016 -17 (October 2016 - June 2017) 2017 -18 (July - September 2017) Water Systems Maintenance (06017641- 62300) 2016 -17 (October 2016 - June 2017) 2017 -18 (July - September 2017) Building & Facility account (01114403- 62300) 2016 -17 (October 2016 - June 2017) 2017 -18 (July - September 2017) Recreation & Community Services Facilities Maintenance 2016 -17 (October 2016 - June 2017) 2017 -18 (July - September 2017) (01113260- 62320) Civic Center Regular Maintenance account (07413250- 62320) 2016 -17 (October 2016 - June 2017) 2017 -18 (July - September 2017) $11,250 $3,750 $11,250 $3,750 $22,500 $7,500 $15,000 $5,000 $7,500 $2,500 Subsequent funding for the three one -year renewal periods in the amount of $160,000 will be budgeted and made available in FY 2017 -18, 2018 -19, 2019 -20 and 20 -21 as follows: Renewal Options One by Fiscal Year Finance & Management Services Building Maintenance account (07310100- 62300) 2017 -18 (October 2017 - June 2018) $52,500 2018 -19 (July - September 2018) $17,500 Public Works Administration Services account (10117601- 62300) 2017 -18 (October 2017 - June 2018) $11,250 2018 -19 (July - September 2018) $3,750 Water Systems Maintenance (06017641- 62300) 2017 -18 (October 2017 - June 2018) $11,250 2018 -19 (July - September 2018) $3,750 228 -2 Contracts Award for Contractor Electrical Services September 20, 2016 Page 3 Building & Facility account (01114403- 62300) 2017 -18 (October 2017 - June 2018) $22,500 2018 -19 (July - September 2018) $7,500 Recreation & Community Services Facilities Maintenance (01113260- 62320) 2017 -18 (October 2017 - June 2018) $15,000 2018 -19 (July - September 2018) $5,000 Civic Center Regular Maintenance account (07413250- 62320) 2017 -18 (October 2017 - June 2018) $7,500 2018 -19 (July - September 2018) $2,500 Renewal Options Two by Fiscal Year Finance & Management Services Building Maintenance account (07310100- 62300) 2018 -19 (October 2018 - June 2019) $52,500 2019 -20 (July - September 2019) $17,500 Public Works Administration Services account (10117601- 62300) 2018 -19 (October 2018 - June 2019) $11,250 2019 -20 (July - September 2019) $3,750 Water Systems Maintenance (06017641- 62300) 2018 -19 (October 2018 - June 2019) $11,250 2019 -20 (July - September 2019) $3,750 Building & Facility account (01114403- 62300) 2018 -19 (October 2018 - June 2019) $22,500 2019 -20 (July - September 2019) $7,500 Recreation & Community Services Facilities Maintenance (01113260- 62320) 2018 -19 (October 2018 - June 2019) $15,000 2019 -20 (July - September 2019) $5,000 Civic Center Regular Maintenance account (07413250- 62320) 2018 -19 (October 2018 - June 2019) $7,500 2019 -20 (July - September 2019) $2,500 Renewal Options Three by Fiscal Year Finance & Management Services Building Maintenance account (07310100- 62300) 2019 -20 (October 2019 - June 2020) $52,500 2020 -21 (July - September 2020) $17,500 Public Works Administration Services account (10117601- 62300) 2019 -20 (October 2019 - June 2020) $11,250 2020 -21 (July - September 2020) $3,750 Water Systems Maintenance (06017641 - 62300) 2019 -20 (October 2019 - June 2020) $11,250 2020 -21 (July - September 2020) $3,750 Building & Facility account (01114403- 62300) 2019 -20 (October 2019 - June 2020) $22,500 2020 -21 (July - September 2020) $7,500 04 1 Contracts Award for Contractor Electrical Services September 20, 2016 Page 4 Recreation & Community Services Facilities Maintenance (01113260- 62320) 2019 -20 (October 2019 - June 2020) 2020 -21 (July -September 2020) Civic Center Regular Maintenance account (07413250- 62320) 2019 -20 (October 2019 - June 2020) 2020 -21 (July -September 2020) Fr d 2V-4ipp/o sa u Executive Director Public Wor Carlos Rojas Chief of Police Santa Ana Police Department ds /sp Exhibit: 1. Abstract of Bids $15,000 $5,000 $7,500 $2,500 APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez] Executive Director ®0 Finance and Management Services Agency Gerardo Mouet Executive Director Parks, Recreation & Community Services Agency 22B -4 ABSTRACT OF BIDS CITYWIDE ELECTRICAL SERVICES (16 -094) ABM Electrical ACS Baker Fullerton Inter- JF Williams & Bidder Power Electrical Electric, Electric Co. Pacific, Inc. Electric Maher, Services, LLC Inc. Inc. Location Irvine Irvine Escondido Fullerton Tustin Hesperia Santa Ana Hourly rates for work performed on weekdays, 7:00 am - 5:00 pm Electrician $105 $107 $103.40 $78.00 Cleanup $95 $87.50 $61.20 $58 Laborer Billing - 1/4 hr. 1 hr. .5 hr. Increments Materials 20% 15% 15% 15% Markup Misc. Fees n/a Travel n/a Cleaning charge: supplies: $97 $5.50 /project EXHIBIT 1 22B -5 $75.00 $140 $75 $65 $15 $50 1 hr. 1 hr. - 15% 10% 15% n/a n/a equipment rental r- •.