HomeMy WebLinkAbout22C - SPEC - CHIAN LINK FENCE RENTALSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 20, 2016
TITLE:
CONTRACTS AWARD FOR CHAIN LINK
FENCE RENTALS
(SPEC. NO. 16 -059)
(STRATEGIC PLAN NO. 5,4)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 1m Reading
❑
Ordinance on 2n6 Reading
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Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for citywide chain link fence rentals for a two -year period expiring September 30,
2018, with provisions for three one -year renewals exercisable by the City Manager, in an annual
aggregate amount not to exceed $67,000; which includes a $7,000 contract for portable restroom
rentals, subject to non - substantive changes approved by the City Manager and City Attorney, with the
following vendors:
Vendor Location
United Site Service, Inc. El Monte
Quality Fence Co, Inc. Paramount
DISCUSSION
The City establishes an annual blanket order list consisting of vendors that provide services and
materials that are required by agencies on a consistent basis. Temporary fencing is used to ensure
public safety and reduce liability around City -owned properties as needed. Fencing is rented on a
month -to- month, six - month, or annual basis, and is installed within 24 hours, when necessary to
provide immediate public safety.
United Site Service, Inc. provides portable restroom rentals at various schools and City events. The
citywide chain link fence rentals, when added to the vendor's fiscal purchases, will exceed $25,000
aggregate limit. In order to continue utilizing these services staff recommends maintaining a blanket
order contract in the amount of $7,000.
The notice inviting bids was advertised on July 26, 2016, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
42 Vendors were notified
11 Vendors downloaded the bid packet
2 Bids received
22C -1
Contracts Award for Chain Link Fence Rentals
September 20, 2016
Page 2
Bids were solicited and opened on August 18, 2016, and evaluated. Bids were received from United
Site Service, Inc. and Quality Fence Co., Inc. Both bids are responsive to the specifications, meet the
City's requirements and comply with prevailing wage requirements. Staff recommends awarding
contracts to both bidders to allow for competitive quotes on individual jobs and scheduling flexibility.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 — Community Health, Livability,
Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability).
FISCAL IMPACT
Funds in the amount of $67,000 are available in FY 2016 -17 as follows:
• $15,000 OCTA Bristol Street Corridor Improvements account (05917661- 66220)
• $15,000 Measure M2 Local Fairshare Street account (03217662- 66220)
• $12,000 Public Works Environmental /Sanitation account (06817640 - 62300)
f $12,000 Park Maintenance account (01113250- 62320)
• $ 8,000 Recreation and Community Services account (01113230- 62300)
• $ 4,000 Housing Asset Administration account (60718810- 62300)
• $ 1,000 RDA Obligations account (67018850- 62300)
Subsequent funding for the second year of the contract and the three one -year renewal periods in the
amount of $67,000 will be budgeted and made available in FY 2017 -18, 2018 -19, 2019 -20 and 2020-
21 as follows:
• $15,000 OCTA Bristol Street Corridor Improvements account (05917661- 66220)
• $15,000 Measure M2 Local Fairshare Street account (03217662- 66220)
• $12,000 Public Works Environmental /Sanitation account (06817640- 62300)
• $12,000 Park Maintenance account (01113250- 62320)
• $ 8,000 Recreation and Community Services account (01113230- 62300)
• $ 4,000 Housing Asset Administration account (60718810- 62300)
• $ 1,000 RDA Obligations account (67018850- 62300)
Fred Mou avip ur
Executive Director
PublliicrWorW,
Robert Cortez
Deputy City Manager
City Manager's Office
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Francisco Gutierrez M /)
Executive Director k� 4
Finance and Management Services Agency
erardo Mouet _._
Executive Director
Parks, Recreation & Community Services Agency
22Ci -2