HomeMy WebLinkAbout22A - SPEC - SOIL AND PLANT CHEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 20, 2016
TITLE:
CONTRACT AWARD TO TARGET
SPECIALTY PRODUCTS FOR SOIL, PLANT
AND WATER TREATMENT CHEMICALS
(SPEC. NO. 16 -093)
(STRATEGIC PLAN NO. 6, 1C)
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CITY MANAGEFf
RECOMMENDED ACTION
CLERIC OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 181 Reading
❑ Ordinance on 06 Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Target Specialty Products for soil, plant and water treatment chemicals, for a
one year period expiring September 30, 2017, with provisions for four one -year renewal options
exercisable by the City Manager, in an annual amount not to exceed $90,000, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services and Public Works agencies require a variety of
herbicides, pesticides and fertilizers to control and eradicate weeds and insects, and to sustain
abundant plant growth and maintain healthy trees. Additionally, chemicals such as hydrochloric
acid and sodium hypochlorite are required to disinfect public swimming pools, water fountains,
lakes and ponds throughout the City. The chemicals are purchased through the Central Stores
warehouse for distribution to the agencies. The contract for chemicals is designed to provide
quality products at significant savings based on quantity pricing.
The notice inviting bids was advertised on August 5, 2016, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
56 Vendors were notified
18 Vendors downloaded the bid packet
3 Bids received
0 Bid received from a Santa Ana vendor
Bids were solicited, opened on August 25, 2016, and evaluated (Exhibit 1). The bid received from
Target Specialty Products is responsive to the specifications and meets the City's requirements.
The annual amount is based on past usage and staffs projection for the next year.
22A -1
Contracts Award for Soil, Plant and Water Treatment Chemicals
September 20, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $90,000 are available in FY 2016 -17 and 2017 -18 as follows:
First Year Contract Term by Fiscal Year
Recreation & Community Services Park Maintenance account (01113250- 63001)
2016 -17 (October 2016 - June 2017)
2017 -18 (July - September 2017)
Santa Ana Zoo account (01113220- 62300)
2016 -17 (October 2016 - June 2017)
2017 -18 (July - September 2017)
Water Utility Production & Supply account (06017640- 62300)
2016 -17 (October 2016 - June 2017)
2017 -18 (July - September 2017)
Stores and Property Control account (07601001- 12531)
2016 -17 (October 2016 - June 2017)
2017 -18 (July - September 2017)
$37,500
$12,500
$15,000
$5,000
$7,500
$2,500
$7,500
$2,500
Subsequent funding for the four one -year renewal periods in the amount of $90,000 will be
budgeted and made available in FY 2017 -18, 2018 -19, 2019 -20, 2020 -21 and 2021 -22 as follows:
Renewal Options One by Fiscal Year
Recreation & Community Services Park Maintenance account (01113250 - 63001)
2017 -18 (October 2017 - June 2018)
2018 -19 (July - September 2018)
Santa Ana Zoo account (01113220- 62300)
2017 -18 (October 2017 - June 2018)
2018 -19 (July - September 2018)
Water Utility Production & Supply account (06017640- 62300)
2017 -18 (October 2017 - June 2018)
2018 -19 (July - September 2018)
Stores and Property Control account (07601001- 12531)
2017 -18 (October 2017 - June 2018)
2018 -19 (July - September 2018)
22A -2
$37,500
$12,500
$15,000
$5,000
$7,500
$2,500
$7,500
$2,500
Contracts Award for Soil, Plant and Water Treatment Chemicals
September 20, 2016
Page 3
Renewal Options Two by Fiscal Year
Recreation & Community Services Park Maintenance account (01113250- 63001)
2018 -19 (October 2018 - June 2019)
$37,500
2019 -20 (July - September 2019)
$12,500
Santa Ana Zoo account (01113220- 62300)
2018 -19 (October 2018 - June 2019)
$15,000
2019 -20 (July - September 2019)
$5,000
Water Utility Production & Supply account (06017640- 62300)
2018 -19 (October 2018 - June 2019)
$7,500
2019 -20 (July - September 2019)
$2,500
Stores and Property Control account (07601001 - 12531)
2018 -19 (October 2018 - June 2019)
$7,500
2019 -20 (July - September 2019)
$2,500
Renewal Options Three by Fiscal Year
Recreation & Community Services Park Maintenance account (01113250- 63001)
2019 -20 (October 2019 - June 2020)
$37,500
2020 -21 (July - September 2020)
$12,500
Santa Ana Zoo account (01113220- 62300)
2019 -20 (October 2019 - June 2020)
$15,000
2020-21 (July - September 2020)
$5,000
Water Utility Production & Supply account (06017640- 62300)
2019 -20 (October 2019 - June 2020)
$7,500
2020 -21 (July - September 2020)
$2,500
Stores and Property Control account (07601001 - 12531)
2019 -20 (October 2019 - June 2020)
$7,500
2020 -21 (July - September 2020)
$2,500
Renewal Options Four by Fiscal Year
Recreation & Community Services Park Maintenance account (01113250- 63001)
2020 -21 (October 2020 - June 2021)
$37,500
2021 -22 (July - September 2021)
$12,500
Santa Ana Zoo account (01113220- 62300)
2020 -21 (October 2020 -June 2021)
$15,000
2021 -22 (July - September 2021)
$5,000
Water Utility Production & Supply account (06017640- 62300)
2020 -21 (October 2020 - June 2021)
$7,500
2021 -22 (July - September 2021)
$2,500
Stores and Property Control account (07601001- 12531)
2020 -21 (October 2020 - June 2021)
$7,500
2021 -22 (July - September 2021)
$2,500
22A -3
Contracts Award for Soil, Plant and Water Treatment Chemicals
September 20, 2016
Page 4
Gerardo Moust
Executive Director
Parks, Recreation & Community Services
Agency
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Na MousaviPou
Executive Director
Public Works
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Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez /
Executive Director ®b
Finance and Management Services Agency
22A -4
ABSTRACT OF BIDS
SOIL, PLANT AND WATER TREATMENT CHEMICALS (16 -093)
Target Specialty SiteOne Landscape
Products Supply Univar USA Inc.
Santa Fe Springs Orange Commerce
Herbicides
Spreader, target pro
activator $17.34 $18.88 No Bid
Herbicide, liquid "round -up
pro $56.1511.67gal $41.83/2.5gal No Bid
Herbicide, granular, quick -
pro $65.50 $72.93 No Bid
Herbicide, liquid "round -up" $41.80 $45.22 No Bid
Water Treatment
Calcium hypochlorite
No Bid
No Bid
No Bid
Lake colorant
$62.37
$33.21
No Bid
Seclear
$29.12
$39.95
No Bid
Chlorine, hypochlorite
solution
$132.73
No Bid
$235.85
Bulk chlorine, hypochlorite
solution
No Bid
No Bid
No Bid
Filtered sodium hypochlorite
No Bid
No Bid
$1.05
Hydrochloric acid solution,
muriatic acid
$19.00
No Bid
No Bid
Calcium hypochlorite, 3" tabs
No Bid
No Bid
No Bid
Shock granular
No Bid
No Bid
No Bid
Black algae treatment
No Bid
No Bid
No Bid
Drum Deposit (if any)
$50.00
No Bid
$40.00
EXHIBIT 1
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