HomeMy WebLinkAbout2016-08-16 RegularMINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA
AUGUST 16, 2016
NO CLOSED SESSION MEETING CONVENED
REGULAR OPEN MEETING
Members Present at 6:06 P.M.: Mayor Pro Tern Sarmiento, Councilmembers Benavides
and Councilmember Tinajero. Councilmember Amezcua joined the meeting at 6:08 p.m.
ITEM CONSIDERED OUT OF ORDER - PRESENTATION
• SPECIAL PRESENTATION — Introduction of newly appointed President of Santa Ana
College, Linda Rose, Ed.D.
MEETING CALLED TO ORDER
COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
SANTA ANA, CA
6:24 P.M.
ATTENDANCE COUNCILMEMBERS Present:
VICENTE SARMIENTO, Mayor Pro Tern
ANGELICA AMEZCUA
P. DAVID BENAVIDES
MICHELE MARTINEZ*
SAL TINAJERO
COUNCILMEMBERS Absent:
MAYOR PULIDO, Mayor
ROMAN A. REYNA
STAFF Present:
DAVID CAVAZOS, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
CITY COUNCIL MINUTES 1 AUGUST 16, 2016
PLEDGE OF ALLEGIANCE MAYOR PRO TEM SARMIENTO
INVOCATION RUPERT VEGA, POLICE CHAPLAIN
TELECONFERENCE - Pursuant to Government Code Section 54953(b), Councilmember
Martinez participated in a portion of the meeting via teleconference from Casa Sauceda, 132
Avenida Melisende, San Dimas, CA 91733.The Agenda for said meeting was posted at said
location as required by the Brown Act.*
AGENDA ITEM CONSIDERED OUT OF ORDER — CONSENT CALENDAR
MOTION: Approve Items 20A, 20B and 20C as recommended by staff.
MOTION: Benavides SECOND: Tinajero
VOTE: AYES: Amezcua, Benavides, Martinez, Sarmiento,
Tinajero (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Pulido, Reyna (2)
20A. RECOGNIZING NATIONAL MEDAL FOR MUSEUM AND LIBRARY SERVICE
AWARD FUNDING {STRATEGIC PLAN NO. 2, 2A) - Parks, Recreation and
Community Services Agency
MOTION: Approve an appropriation adjustment. (Requires five affirmative
votes)
APPROPRIATION ADJUSTMENT NO. 2017-015 - Recognizing grant revenue
in the amount of $5,000 in the Library Grants revenue account and appropriating
funds to the Library Grants expenditure account.
20B. AWARD OF CONTRACT FOR MATERIALS ABATEMENT AND
ENVIRONMENTAL REMEDIATION ASSOCIATED WITH THE RENOVATION
AND REUSE OF THE YMCA PROPERTY (PROJECT 16-6876) {STRATEGIC
PLAN NO. 3, 5A) - Public Works Agency, Community Development Agency, and
Personnel Sery ices
CITY COUNCIL MINUTES 2 AUGUST 16, 2016
MOTION:
1. Approve an appropriation adjustment. (Requires five affirmative votes)
APPROPRIATION ADJUSTMENT NO. 2017-013 - Approve an
Appropriation Adjustment for Fiscal Year 2016-17 recognizing
$1,971,770.75 from the Liability & Property Insurance Fund Reserves in
Balance from Prior Year and appropriating the same to the Building
Improvement expenditure account for the purpose of completing the
remediation of environmental hazards present at the former YMCA building.
2. Authorize the City Manager and the Clerk of the Council to execute a
construction contract to Matrix Environmental, Inc., the lowest
responsible bidder, in accordance with the base bid in the amount of
$1,320,893.99, for the term beginning upon execution of the contract
and ending upon project completion, for the construction of the
Former YMCA Materials Abatement and Environmental Remediation
project, subject to non -substantive changes approved by the City
Manager and City Attorney.
3. Approve the Project Cost Analysis for a total estimated project
delivery cost of $1,971,770.75, which includes the contract base
amount, consultant engineering services, design engineering,
administration, inspection, testing, and an authorized contingency of
approximately 30 percent, in the amount of $396,269.
20C. SPEC. NO. 16-061 - FURNISH AND INSTALL PLAYGROUND EQUIPMENT
(PROJECT NUMBERS 16-7545, 16-7546, 16-7547, 16-7548, 16-7549, 16-
7550, 16-2664) {STRATEGIC PLAN NO. 6, 1B} — Finance and Management
Services; and Parks, Recreation and Community Services Agency
Project is in accordance with the Council approved Surplus Allocation Plan as
of October 20, 2015.
MOTION:
1. Authorize a one-time purchase and payment of purchase order to JMJ
Construction to furnish and install playground equipment in various
community parks listed below in an amount not to exceed $937,374.00
plus a contingency of $30,600 for a total amount of $967,874, subject
to non -substantive changes approved by the City Manager and City
Attorney.
a. Thornton Park - $207,205;
b. Centennial Park - $87, 652;
c. Delhi Park — $101,280;
d. Madison Park — $54,753;
CITY COUNCIL MINUTES 3 AUGUST 16, 2016
e. Rosita Park — $137,062;
f. Lillie King Park — $78,838; and
g. Santiago Park - $301,084
2. Approve an appropriation adjustment. (Requires five affirmative votes)
APPROPRIATION ADJUSTMENT NO. 2017-014 - Approve an
appropriation adjustment for FY 16/17 to recognize $94,779 from prior year
fund balance and appropriate $71,084 into the Residential Development
District 2 and $23,695 into Residential Development District 4.
CONSENT CALENDAR ITEMS
MOTION: Approve staff recommendations on Consent Calendar Items 10A
through 32A, with the following modifications:
• Agenda Items 20A, 2013, and 20C considered earlier; and
• Councilmember Martinez, pulled Agenda Item 25F for separate discussion.
MOTION: Tinajero
SECOND: Martinez
VOTE: AYES:
Amezcua, Benavides, Martinez, Sarmiento, Tinajero (5)
NOES:
None (0)
ABSTAIN:
None (0)
ABSENT:
Pulido, Reyna (2)
Items removed for separate action or modified arehighlighted. , Separate actions shout/
the actual vote. Items-withm&votes are adopted as part of the consent motion:.
ADMINISTRATIVE MATTERS
MINUTES
10A. MINUTES FROM THE REGULAR MEETING OF AUGUST 2, 2016
{STRATEGIC PLAN NO. 5, 1} — Clerk of the Council Office
MOTION: Approve Minutes.
*Councilmember Amezcua abstained from approval of Minutes due to her
absence at said meeting.
CITY COUNCIL MINUTES 4 AUGUST 16, 2016
MISCELLANEOUS ADMINISTRATION
19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — NONE
19B. EXCUSED ABSENCE — Clerk of the Council Office
MOTION: Excuse the absence of Mayor Pulido and Councilmember
Reyna from the August 16, 2016 City Council Meeting.
19C. EL NINO EMERGENCY PREPARATION PLAN UPDATE {STRATEGIC PLAN
NO. 1, 2E} -City Manager's Office
MOTION: Receive and file.
19D. QUARTERLY REPORT OF INVESTMENTS AS OF JUNE 30, 2016
{STRATEGIC PLAN NO. 4, 1 D} - Finance and Management Services
MOTION: Receive and file.
19E. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS
ENTERED INTO BY THE CITY MANAGER AS PERMITTED BY CHARTER
SECTION 421: APRIL — JUNE {STRATEGIC PLAN NO. 4, 11 - Finance and
Management Services
MOTION: Receive and file.
19F. QUARTERLY REPORT FOR HOUSING DIVISION PROJECTS AND
ACTIVITIES APRIL 2016 — JUNE 2016 {STRATEGIC PLAN NO. 5, 31 -
Community Development Agency
Community Redevelopment and Housing Commission approved recommended
action on July 27, 2016 by a vote of 6-0.
MOTION: Receive and file.
19G. ECONOMIC DEVELOPMENT ACCOMPLISHMENTS AND EFFORTS
{STRATEGIC PLAN NO. 3} - Community Development Agency
MOTION: Receive and file.
CITY COUNCIL MINUTES 5 AUGUST 16, 2016
BUDGETARY MATTERS
APPROPRIATION ADJUSTMENTS
20A. CONSIDERED OUT OF ORDER
2013. CONSIDERED OUT OF ORDER
20C. CONSIDERED OUT OF ORDER
SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES
22A. SPEC. NO. 16-077 - BACKHOE TRACTORS {STRATEGIC PLAN NO. 6, 2} -
(Public Works Agency) - Finance and Management Services
MOTION:
1. Reject the bid from Yale/Chase Equipment and Services, Inc., as
nonresponsive.
2. Authorize a one-time purchase and payment of purchase order to
Coastline Equipment Company for the purchase of two backhoe
tractors in the amount of $277,110 that includes a five percent
contingency, and a $25,000 contract for as -needed tractor repairs for a
total amount not to exceed $302,110, subject to non -substantive
changes approved by the City Manager and City Attorney.
PROJECTS/CHANGE ORDERS
23A. AWARD CONTRACT FOR THE CIVIC CENTER RE -CAULKING EXPANSION
JOINTS PROJECT (PROJECT NO. 16-2651) {STRATEGIC PLAN NO. 6, 1G} -
Public Works Agency
MOTION:
1. Authorize the City Manager and the Clerk of the Council to award and
execute a construction contract to Naka Engineering and Construction,
Inc., the lowest responsible bidder, in accordance with the base bid in
the amount of $86,832, for the term beginning upon execution of the
contract and ending upon project completion, for the construction of
the Civic Center Re -caulking Expansion Joints project, subject to non -
substantive changes approved by the City Manager and City Attorney.
CITY COUNCIL MINUTES 6 AUGUST 16, 2016
2. Approve the Project Cost Analysis for a total estimated project delivery
cost of $113,000, which includes the contract base amount,
administration, inspection, testing, and a $17,368 contingency.
AGREEMENTS
25A. AGMT NO. 2016-224 - LANDSCAPE SERVICES IN CITY PARKS AND
FACILITIES {STRATEGIC PLAN NO. 6, 1B} - Parks, Recreation and
Community Services Agency
MOTION: Authorize the City Manager and Clerk of the Council to execute
an amendment with Merchants Landscape Services, Inc. to provide
landscape maintenance services at the Memory Lane/Santa Ana River park
site and increase the annual compensation by $12,540 (prorated for first
contract year at $5,225 for the period September 1, 2016 to January 31,
2017 and $12,540 for each contract year after) for the term of the
agreement, February 1, 2016 to January 31, 2018 and the two one-year
renewal periods, for total annual amount not to exceed $792,469 (prorated
for first year at $785,144), subject to non -substantive changes approved by
the City Manager and City Attorney.
2513. AGMT NO. 2016-225 - RENTAL AND INSTALLATION OF TRAFFIC CONTROL
EQUIPMENT FOR VARIOUS CITY EVENTS {STRATEGIC PLAN NO. 5, 5C} -
Parks, Recreation and Community Services Agency and Police Department)
MOTION: Authorize the City Manager and Clerk of the Council to execute
an agreement with California Barricades in the amount not to exceed
$70,000, for a term of August 16, 2016 to June 30, 2017, subject to non -
substantive changes approved by the City Manager and City Attorney.
25C. EQUIPMENT RENTAL, STAGE RENTAL, STAGE EQUIPMENT, STAGE
MANAGER SERVICES, AND CARNIVAL SERVICE RIGHTS FOR THE
FIESTAS PATRIAS EVENT {STRATEGIC PLAN NO. 5, 5C} - Parks, Recreation
and Community Services Agency
MOTION:
1. AGMT NO. 2016-226 - Authorize the City Manager and Clerk of the
Council to execute an agreement with A-1 Party Rental for rental of
event equipment for the Fiestas Patrias event in the amount of
$68,774.93, which includes a 10% contingency, for a term of August 16,
2016 to September 30, 2016, subject to non -substantive changes
approved by the City Manager and City Attorney.
CITY COUNCIL MINUTES 7 AUGUST 16, 2016
2. AGMT NO. 2016-227 - Authorize the City Manager and Clerk of the
Council to execute an agreement with Stage Plus Event Staging
Services for rental of a stage, stage equipment and stage manager
services for the Fiestas Patrias event in the amount of $27,592.40,
which includes a 10% contingency, for a term of August 16, 2016 to
September 30, 2016, subject to non -substantive changes approved by
the City Manager and City Attorney.
3. AGMT NO. 2016-228 - Authorize the City Manager and Clerk of the
Council to execute an agreement with Christiansen Amusement, Inc.
for carnival service rights for the Fiestas Patrias event for an amount
payable to the City of 25% of sales, with a $17,500 minimum for a term
of August 16, 2016 to September 30, 2016, subject to non -substantive
changes approved by the City Manager and City Attorney.
25D. EMPLOYEE GROUP INSURANCE RENEWALS {STRATEGIC PLAN NO. 7,61
- Personnel Services Agency
MOTION:
1. AGMT NO. 2016-229 - Authorize the City Attorney to prepare and
authorize the City Manager and Clerk of the Council to execute
agreements for the renewal of dental, vision, employee assistance,
retiree health savings plan, long term disability, employee group life,
and accidental death and dismemberment insurance, subject to non -
substantive changes approved by the City Manager and City Attorney.
2. Authorize the City Manager to approve the rates as offered by CalPERS
for 2017 Health Premiums for medical insurance.
3. Authorize the City Manager and Clerk of the Council to recognize the
ongoing agreement with REACH Employee Assistance, Inc., executed
in January 1, 2015 expiring on December 31, 2017, subject to non -
substantive changes approved by the City Manager and City Attorney.
4. Authorize the City Manager and Clerk of the Council to recognize the
ongoing agreement with ICMA-RC as the Plan Administrator of the
VantageCare Retiree Health Savings Plan through December 31, 2017.
25E. AGMT NO. 2016-230 - COMPREHENSIVE MEDICAL SERVICES FOR CITY
EMPLOYEES AND PRE -EMPLOYMENT ASSESSMENTS FOR
PROSPECTIVE EMPLOYEES {STRATEGIC PLAN NO. 7, 5E} - Personnel
Services Agency
MOTION: Authorize the City Manager and Clerk of the Council to execute a
first amendment with Occu-Med, Ltd.'s existing three year agreement, July
CITY COUNCIL MINUTES 8 AUGUST 16, 2016
1, 2015 - June 30, 2018, to increase the annual amount by $25,000 with a
new not to exceed annual amount of $100,000 and a new not to exceed
amount of $300,000 for the remainder of the term, subject to non -
substantive changes approved by the City Manager and City Attorney.
POLIQP $:ROTATIONAL TOy1I,I,NG!`uANQ ,4
Councilmember Martinez, request consideration for continuance of matter to the
September 6, 2016 City Council Meeting to allow all members of the City
Council to participate in the discussion of said item.
Councilmember Tinajero, preferred to move forward with matter; indicated that
Councilmember Reyna did not object to item when he spoke to him earlier.
Councilmember Amezcua, supports consideration of matter a tonight's meeting.
Mayor Pro Tem Sarmiento, asked that we be consistent in how we consider
request of continuance; asked that all providers work with those impacted by
impound.
City Manager Cavazos, noted that five rotational providers are the same as prior
year.
MOTION:
1. AGMT NO. 2016-231 - Authorize the City Manager and Clerk of the
Council to execute a three-year agreement with To' N Mo for the period
of September 1, 2016 through August 31, 2019 to provide police
rotational towing and storage services, subject to non -substantive
changes approved by the City Manager and City Attorney.
2. AGMT NO. 2016-232 - Authorize the City Manager and Clerk of the
Council to execute a three-year agreement with California Tow for the
period of September 1, 2016 to August 31, 2019 to provide police
rotational towing and storage services, subject to non -substantive
changes approved by the City Manager and City Attorney.
3. AGMT NO. 2016-233 - Authorize the City Manager and Clerk of the
Council to execute a three-year agreement with B&D Tow for the period
of September 1, 2016 to August 31, 2019 to provide police rotational
towing and storage services, subject to non -substantive changes
approved by the City Manager and City Attorney.
4. AGMT NO. 2016-234 - Authorize the City Manager and Clerk of the
Council to execute a three-year agreement with Metro Pro Inc. for the
period of September 1, 2016 to August 31, 2019 to provide police
CITY COUNCIL MINUTES 9 AUGUST 16, 2016
rotational towing and storage services, subject to non -substantive
changes approved by the City Manager and City Attorney.
5. AGMT NO. 2016-235 - Authorize the City Manager and Clerk of the
Council to execute a three-year agreement with Hadley Tow for the
period of September 1, 2016 to August 31, 2019 to provide police
rotational towing and storage services, subject to non -substantive
changes approved by the City Manager and City Attorney.
MOTION: Benavides SECOND: Tinajero
VOTE: AYES: Amezcua, Benavides, Martinez, Sarmiento, Tinajero
(5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Pulido, Reyna (2)
25G. AGMT NO. 2016-236 - PROFESSIONAL SERVICES AND MAINTENANCE
FOR THE CITY'S VIDEO SECURITY SYSTEM {STRATEGIC PLAN NO. 1,1) -
Police Department
MOTION: Authorize the City Manager and Clerk of the Council to execute a
one-year agreement with Siemens, Inc. for the period of August 1, 2016
through July 31, 2017, in an amount not to exceed $174,914, subject to
non -substantive changes approved by the City Manager and City Attorney.
25H. TRAINING AND EXERCISES SERVICES {STRATEGIC PLAN NO. 1, 2 & 61 -
Police Department
MOTION: Authorize the City Manager and the Clerk of the Council to
execute a master agreement, with a one year option to renew, with each of
the following 17 qualified vendors to deliver on -going training and
exercise deliverables to the Anaheim/Santa Ana Urban Area on an as -
needed basis, for a total four-year aggregate amount not to exceed
$2,253,140 payable from federal grant funds, subject to non -substantive
changes approved by the City Manager and City Attorney.
1. AGMT NO. 2016-237 — With Applied Creative Training,
2. AGMT NO. 2016-238 — With Amec Foster Wheeler,
3. AGMT NO. 2016-239 - With California Specialized Training Institute
(CSTI),
4. AGMT NO. 2016-240 - With Constant & Associates, Inc.,
CITY COUNCIL MINUTES 10 AUGUST 16, 2016
5. AGMT NO. 2016-241 - With CITYGATE Associates, LLC,
6. AGMT NO. 2016-242 - With DPREP Inc.,
7. AGMT NO. 2016-243 - With Elite Command Training,
8. AGMT NO. 2016-244 - With Hagerty Consulting,
9. AGMT NO. 2016-245 - With Hoertsch Training and Consulting (HTAC),
10.AGMT NO. 2016-246 - With Hassett & Willis Associates, LLC (HWC),
11.AGMT NO. 2016-247 - With Knowledge & Intelligence Program
Professionals ,
12.AGMT NO. 2016-248 -With National Association of State Boating Law
Administrators (NASBLA),
13.AGMT NO. 2016-249 -With Organizational Quality Associates,
14.AGMT NO. 2016-250 -With Public Safety Training Institute,
15.AGMT NO. 2016-251 -With Security Solutions International, Inc. (SSI),
16.AGMT NO. 2016-252 - With The Olsen Group, Ltd., and
17.AGMT NO. 2016-253 - With Willdan Homeland Solutions
251. AGMT NO. 2016-254 - GRANT PROJECT AND FISCAL COORDINATOR
SERVICES {STRATEGIC PLAN GOAL NO, 1, 3131 - Police Department
MOTION: Authorize the City Manager and the Clerk of the Council to
execute a one-year professional services agreement with Willdan
Homeland Services, an operating division of Willdan Group, Inc. for the
period beginning September 1, 2016 and ending August 31, 2017, with a
one-year renewal option, in an annual amount not to exceed $135,000,
subject to non -substantive changes approved by the City Manager and
City Attorney.
25J. AGMT NO. 2016-255 - ONLINE BID MANAGEMENT SYSTEM {STRATEGIC
PLAN NO. 4, 1 B) - Public Works Agency
MOTION: Authorize the City Manager and Clerk of the Council to execute
an agreement with PlanetBids, Inc. for web -based procurement services
for a three-year period beginning August 16, 2016 and ending August 15,
2019 with provision for a two-year renewal option exercisable by the City
Manager, in an amount of $33,375 for the first year and an annual amount
not to exceed $27,400 for subsequent years, subject to non -substantive
changes approved by the City
25K. AGMT NO. 2016-256 - DONATION TO SUPPORT A SUMMER ENRICHMENT
CAMP {STRATEGIC PLAN NO. 5, 4) — Councilmember Martinez
MOTION: Authorize the City Manager and Clerk of the Council to execute
an agreement with the Delhi Center for a one-time donation amount of
$2,500, subject to non -substantive changes approved by the City Manager
and the City Attorney.
CITY COUNCIL MINUTES 11 AUGUST 16, 2016
25L. PURCHASE AGREEMENTS FOR BRISTOL STREET IMPROVEMENTS
PHASE 3A (PROJECT NO. 136792 NONGENERAL FUND) {STRATEGIC
PLAN NOS. 6, 1 G; 3, 2C) - Public Works Agency
MOTION: Authorize the City Manager and Clerk of the Council to execute
purchase agreements, subject to non -substantive changes approved by
the City Manager and City Attorney, for the full purchase price of the real
property listed below, and goodwill (if any), with the following property
owners:
1. AGMT NO. 2016-257 — With property owners, Jose M. Marquez and
Cecilia M. Marquez, for the property commonly known as/location 1301
West 12th Street (APN 004-113-34); full acquisition type, in the amount
of $445,000; and
2. AGMT NO. 2016-258 — With property owner, Liang, Inc., for the property
commonly known as/location 1111 North Bristol Street (APN 405-274-
10); full acquisition type, in the amount of $4,635,245.
25M. AGMT NO. 2016-259 - PURCHASE AGREEMENT FOR BRISTOL STREET
IMPROVEMENTS PHASE 4 (PROJECT NO. 116741 NONGENERAL FUND)
{STRATEGIC PLAN NOS. 6, 1 G; 3, 2C) - Public Works Agency
MOTION: Authorize the City Manager and Clerk of the Council to execute a
purchase agreement with property owner Philip Albert Escobedo, for the
property commonly known as 1241 Camden Place (APN 015-214-10), for
the full purchase price for said real property and goodwill (if any), in the
amount of $4,100, subject to non -substantive changes approved by the
City Manager and City Attorney.
25N. AMENDED AND RESTATED SOLID WASTE SERVICES AND AUTHORIZE
STAFF TO EXPLORE ADVANTAGES AND DISADVANTAGES OF AN
EXTENSION {STRATEGIC PLAN NO. 4, 1) - Public Works Agency and City
Attorney's Office
MOTION: Continue consideration of matter to the September 6, 2016 City
Council Meeting, at the request of staff.
CITY COUNCIL MINUTES 12 AUGUST 16, 2016
LAND USE MATTERS
CONDITIONAL USE PERMIT/VARIANCES
31A. CONDITIONAL USE PERMIT NO. 2016-22 TO ALLOW INDOOR
COMMERCIAL RECREATION AT THE MCFADDEN PUBLIC MARKET
RESTAURANT LOCATED AT 515 NORTH MAIN STREET - JOHN CHEN,
APPLICANT {STRATEGIC PLAN NO. 3,2) - Planning and Building Agency
Planning Commission approved recommended action on July 25, 2016, by a
vote of 4-0 (Alderete and Verino absent).
MOTION: Receive and file the staff report approving Conditional Use
Permit No. 2016-22 as conditioned.
31B. VARIANCE NO. 2016-06 TO ALLOW A REDUCTION IN PARKING FOR THE
BRISTOL PLACE RETAIL CENTER AT 3300-3396 SOUTH BRISTOL STREET
- GREG FICK, APPLICANT {STRATEGIC PLAN NO. 3, 21 - Planning and
Building Agency
Planning Commission approved recommended action on July 25, 2016, by a
vote of 4-0 (Alderete and Verino absent).
MOTION; Receive and file the staff report approving Variance No. 2016-06
as conditioned.
TENTATIVE PARCEL/TRACT MAPS
32A. TENTATIVE PARCEL MAP NO. 2015-02 TO SUBDIVIDE AN EXISTING
PARCEL INTO TWO LOTS AT 1600 EAST ST. ANDREW PLACE - PACIFIC
CENTER OWNER, LLC, APPLICANT {STRATEGIC PLAN NOS. 3, 2, 5} -
Planning and Building Agency
Zoning Administrator adopted a resolution approving Tentative Parcel Map No.
2015-02 on July 27, 2016.
MOTION: Confirm the Zoning Administrator's action approving Tentative
Parcel Map No. 2015-02 as conditioned.
**END OF CONSENT CALENDAR**
CITY COUNCIL MINUTES 13 AUGUST 16, 2016
(OUT OF ORDER) PRESENTATIONS
PROCLAMATION presented by MAYOR PRO TEM SARMIENTO AND COUNCILMEMBER
MARTINEZ to Clerk of the Council Maria Huizar in recognition of Women's Equality Day on
August 26, 2016.
"Councilmember Martinez terminated the teleconference at 6:48 p.m. and did not return to the
meeting.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to Mil
Jugos in recognition of their Thirteen Year Anniversary.
PROCLAMATION presented by COUNCILMEMBER TINAJERO to Sean Mill for invaluable
service to the community as a Planning Commissioner.
PUBLIC COMMENTS (AGENDIZED ITEMS)_ None
BUSINESS CALENDAR ITEMS
RESOLUTIONS
55A. AUTHORIZING THE SUBMISSION OF APPLICATIONS FOR CALRECYCLE
ILLEGAL DISPOSAL SITE ABATEMENT GRANT PROGRAM FUNDS
{STRATEGIC PLAN NO. 5, 21 — Parks, Recreation & Community Services
Agency
MOTION: Adopt a resolution.
RESOLUTION NO. 2016-072 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA AUTHORIZING SUBMITTAL OF APPLICATIONS
FOR CALRECYCLE ILLEGAL DISPOSAL SITE ABATEMENT GRANTS FOR
WHICH THE CITY OF SANTA ANA IS ELIGIBLE
MOTION: Tinajero SECOND: Benavides
VOTE: AYES: Amezcua, Benavides, Sarmiento Tinajero (4)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Martinez, Pulido, Reyna (3)
CITY COUNCIL MINUTES 14 AUGUST 16, 2016
REPORTS
65A. REVIEW AND ADOPTION OF THE 2016 FEDERAL AND STATE
LEGISLATIVE PLATFORM {STRATEGIC PLAN NOS. 1, 2, 3, 4, 5, 6, 71 - City
Manager's Office
MOTION; Review and adopt the 2016 Federal and State Legislative
Platform.
MOTION: Amezcua SECOND: Tinajero
VOTE: AYES: Amezcua, Benavides, Sarmiento Tinajero (4)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Martinez, Pulido, Reyna (3)
65B. REVIEW AND ADOPT THE ARTS AND CULTURE MASTER PLAN
{STRATEGIC PLAN NO. 5, 4A} - Community Development Agency
The following spoke on the matter:
• Ryan Smolar, participated in development of the Master Plan, support efforts
and commends staff for taking initiative.
• Victor Payan, actively participated in the development of the Plan; noted that
City has opportunity to create jobs and generate new revenue in addition to
partnerships with various art groups.
• Sandra Pocha Pena, member of the Arts and Culture Commission; thanked
the City Council for funding Plan; it has been a year in planning; look forward
to implementation.
• Madeleine Spencer, representative of Santa Ana Business Council,
highlighted importance of art in our community; supports Plan.
• Robyn MacNair, Visual Arts Director for Santa Ana Unified School District,
commented on nexus between City and school district efforts.
• Sara Guerrero, parent volunteer at Santa Ana Unified School District and
theater teacher; thanked the City Council, resident and teacher in Santa Ana;
noted importance of Art Making
Councilmember Amezcua, supports arts and the Plan as proposed.
Councilmember Benavides, commented on various expressions of art
throughout the community; youth involvement important;
CITY COUNCIL MINUTES 15 AUGUST 16, 2016
Mayor Pro Tern Sarmiento, thanked staff, the Arts and Culture Commission
members and all involved in developing guiding principles; one of a series to be
considered for Art Element; art encourages commerce.
MOTION: Review and adopt the Arts and Culture Master Plan.
MOTION: Amezcua SECOND: Tinajero
VOTE: AYES: Amezcua, Benavides, Sarmiento Tinajero (4)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Martinez, Pulido, Reyna (3)
PUBLIC COMMENTS (NOWAGENDIZED ITEMS)
• Michael Kubnikin., spoke in support of Ilya's pledge to request assistance in dealing with
son's situation and Orange County Probate Court.
• Ilya Tseglia, spoke of son's challenges in dealing with the County of Orange.
• Robert Tseglia, echoed comments by his father, Ilya.
COUNCIL AGENDA ITEM
Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items
on the City Council Agenda to be considered by the City Council.
85A. DISCUSS AND PROVIDE STAFF DIRECTION ON SHIFT DIFFERENTIAL PAY
FOR PATROL OFFICERS AND LONGEVITY PAY FOR POLICE OFFICERS
WHO HAVE BEEN WITH THE SANTA ANA POLICE DEPARTMENT FOR
MORE THAN 15 YEARS — Mayor Pulido
Councilmember Tinajero, inquired as to the term of the contract with the Santa
Ana Police Officers Association (POA).
City Manager Cavazos, indicated that City has 2 year Memorandum of
Understanding agreement that was approved last year; negotiations for new
contract will begin in late December or January; noted that recent salary survey
revealed that officers are not highest or lowest paid but average; many lateral
transfers into the City, retirements are at all time low; opined that opportunity to
negotiate compensation is with upcoming contract.
Councilmember Tinajero, reflected on City Council relationships with former
POA Presidents; noted that compensation is bound by economy; salaries need
to be sustainable and City Council needs to be accountable; noted concessions
CITY COUNCIL MINUTES 16 AUGUST 16, 2016
made in the past; read portion of an email from POA President to several
business members; Department led by Police Chief who has provided excellent
leadership and training opportunities; reported on City's reduced crime
according to Federal Bureau of Investigation statistics; important to have facts;
strong supporter of law enforcement officers; look forward to upcoming labor
negotiations.
Councilmember Amezcua, reported that City graduating 7 new officers from the
Police Academy, 11 other various classes in the Academy, 12 in field training
and 4 lateral transferring to City; referred to email sent by POA concerned with
statistics cited; does not support item.
Councilmember Benavides, asked that if there were time to discuss incentives,
which when is it appropriate time.
City Manager Cavazos, indicated that best time is during collective bargaining
period and in context with the budget; City has reserves to be used for
emergencies and increases need to be sustainable; important to consider all
bargaining groups.
Councilmember Benavides, supports law enforcement; look forward to amicable
relationships and able to provide benefit packages that all deserve.
Mayor Pro Tem Sarmiento, wish that author of item was present to discuss;
concerned with crime rate and information presented; have enjoyed a congenial
relationship with POA in the past; recognizes sacrifice by law enforcement
officers; request that different elements be divided and budget impact provided.
City Manager Cavazos, stated that 5% of shift differential and longevity amount
to about $3 million in reoccurring costs; funds not in general fund and would
have to come out of reserve funds; City Council may need to revisit the reserve
policy.
Mayor Pro Tem Sarmiento, mentioned that thresholds set in reserve policy;
defer to members of the Public Safety Council Committee to advocate for grant
funding.
City Attorney Carvalho, noted that reserve policy contains thresholds in terms of
dollar amounts as well as procedures to use reserve funds.
City Manager Cavazos, City has received COPS grant funds 2 years in a row
and UASI funding which is the highest increase in the Nation; have added 44
officers since 2012.
Mayor Pro Tem Sarmiento, City has renewed commitment to augment number
of officers; would like to break up the shift differential amount to be consistent
with other bargaining groups; supports hiring of new officers to address delayed
request for service calls.
CITY COUNCIL MINUTES 17 AUGUST 16, 2016
Councilmember Tinajero, supports our Police Department; City continues to
seek grant funding and provide tools to our officers; important to provide all
data.
City Manager Cavazos, projecting to hire 15 new police officers.
Mayor Pro Tern Sarmiento, would like hiring goal to be 100 new officers; request
shift differential pay information and disparity with other bargaining groups.
MOTION: Not approve request.
MOTION: Tinajero SECOND: Amezcua
VOTE: AYES: Amezcua, Benavides, Sarmiento Tinajero (4)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Martinez, Pulido, Reyna (3)
RECESSED THE CITY COUNCIL MEETING TO THE SUCCESSOR AGENCY MEETING AT
8:13 P.M. AND RECONVENED THE CITY COUNCIL MEETING AT 8:14 P.M. WITH SAME
MEMBERS PRESENT.
WORK STUDY SESSION
WS-1. PROVIDE STAFF DIRECTION AND DISCUSSION ON ECONOMIC
DEVELOPMENT STRATEGIC PLAN - City Manager's Office
The following spoke on the matter:
• Isabel Lopez, member of SACReD, supports Plan; community participation
important; need to encourage families to remain in Santa Ana.
• Adrian Munoz, President of SACReD, thanked staff for Plan; need additional
strategies.
RSG Consulting Inc. presented report.
The Beginning — Santa Ana Strategic Plan
1. Community Safety
2. Youth, Education, Recreation
3. Economic Development
CITY COUNCIL MINUTES 18 AUGUST 16, 2016
4. City Financial Stability
5. Community Health, Livability, Engagement and Sustainability
6. Community Facilities and Infrastructure
7. Team Santa Ana
Economic Development Objectives
1. Vibrant business climate
2. Business/job growth
3. Customer focus
4. Shape downtown
5. Tax base expansion and job creation
Research ' Engage " Plan
Many Audiences
• Employees in Workforce - 144,300
• Employees in Santa Ana — 154,800
• Live & Work - 29%
Many Audiences
• Santa Ana Residents 333,000
• Incoming Labor Force +113,000
• Santa Ana's Day -to -Day Audience 446,000
(Plus shoppers, diners, jury members and others)
Santa Ana is Young
18.00 %
16.00%
14.00%
12.00 %
10.00%
8.00%
6.00 %
4.00%
2.00%
0.00%
0-4 5-14 1S-24 25-34 35-44 45-54 55-64 65-74 75-84 85+
Source: US Census Bureau, 2014
■ Santa Ana
■ Oc
CITY COUNCIL MINUTES 19 AUGUST 16, 2016
More Millennials than Other Big Cities
18
17
16
15
14
13
% of Population Ages 24 to 34
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Qoe01 crffia 10,111,0es
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ya
Incomes Below County Level
$90,000
$85,000
$80,000
$75,000
$70,000
$65,000
$60,000
$55,000
$50,000
$87,267
Orange
County 12.3% ,.
Median
$75,904 $77,676
2°10
Santa Ana •••
Median 13.6°h
5,115
.16
Larger Share of Blue Collar and
Service Sector Jobs
100%
90%
80%
70%
60%
50°%
40%
30%
20%
10%
0%
Santa Ana
21.1
Long Beach Anaheim Chula Vista
■ White Collar ■ Service Sector ■ Blue Collar
$63,392
Oakland
CITY COUNCIL MINUTES 20 AUGUST 16, 2016
Overall Educational Attainment is Low
120
100
80
60
40
20
0
96.3
74.7 81.3 75 79.3 80.2 77.7 74.4
4.9n
67.7
L42120L
0.3 2.2 112 53.611.8 7.7
Pca vs,
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■ High school graduate or higher Bachelor's degree or higher
It Gets Better by Generation
40%
35%
30%
25%
20°%
15°%
10°%
5°%
0°%
Less than 9th 9th to 12th High school Some Associate's Bachelor's Graduate or
grade grade, no graduate or college, no degree degree professional
diploma GED degree degree
—18 to 24 years —25 to 34 years —35 to 44 years —45 to 64 years —65 years and over
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CITY COUNCIL MINUTES 21 AUGUST 16, 2016
Residents vs. Workers
16%
15%
u Residents
12%
■Workers yob
6%
3%
0%
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Local Clusters
ant
Research
Health Services - -
Hospitality Establishments
Real Estate, Construction, and Development
Commercial Services
Retailing of Clothing and General Merchandise
Food and Beverage Processing and Distribution
Motor Vehicle Products and Services
Financial Services ININIMNIIN—
Community and Civic Organ i2ations
Personal Services (Non -Medical)
Household Goads and Services
Logistical Services r
Entertainment and Media i�
Utilities nwj�
Education and Training
Industrial Products and Services
o% 2% 4% 6% 8% 1n% 12% 14% 16%
MCC •Santa A,v
CITY COUNCIL MINUTES 22 AUGUST 16, 2016
Regional Clusters
Business Services
Distribution and Electronic Commerce
Hospitality and Tourism
Financial Services
Education and Knowledge Creation
Information Technology and Analytical Instruments
Marketing, Design, and Publishing
Insurance Services
Medical Devices
Communications Equipment and Services
Metalworking Technology
Production Technology and Heavy Machinery
Printing Services
Plastics
Transportation and Logistics
Vacancy Rates
14.00 %
12.0D%
10.00-A
8.00%
6.00%
4.00%
2.00%
0.00%
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■ OC ■ Santa Ana
Industrial Office Retail
■ Santa Ana ■ County
CITY COUNCIL MINUTES 23 AUGUST 16, 2016
Annual Rents per Square Foot
Industrial $8.76 $9.36
Office $21.36 $24.84
Retail $22.08 $23.88
Outreach
6 Formal / group meetings for information and feedback
25 one-on-one meetings ad calls with stakeholders
90 people at community meeting with surveys, voting, comment cards
Summary of Top community Participant Responses
1 Guard against gentrification
2 Education and training is the key to better jobs
3 It feels like the City cares more about outsiders than residents
4 Public safety and community spaces should be top civic priorities
Community Votes
Be Development
Friendly
5%
Increase Public_
..
Safety
15%
Provide More
Housing Choice
16%
Augment the A
and Cultural
Identity
god
Attract Good Jobs
8%
P� Update
Infrastructure
8%
Meetings and Interviews — Common Themes
• So much potential
• Need more positive imagery in media
Maintain
-Diversified Retail
8%
Keep
Manufacturing
Jobs
3%
Improve
_ Educational
Attainment
28%
CITY COUNCIL MINUTES 24 AUGUST 16, 2016
• Need greater recognition of cultural resources
• Santa Ana brand is not defined, nor marketed
• Long -Standing reputation of a hard -to -negative City Hall
• City is poor communicator
• Young people aren't getting enough information on educational pathways
• WDB and other job resources not understood or even known about
• Affordable housing efforts not known, nor is regulatory environment
understood
Interviews — Developers
• New development is high risk in Santa Ana
• Land use codes not attractive
• Downtown suffers from lack of housing and office investment
• Need competitive edge for small firms to interest them in tenancy
Meetings & Interviews — Businesses
• Mexico labor market threatens manufacturing jobs
• Downtown dynamic is improving, but City has not kept pace
• Irvine, Irvine, Irvine
• Homelessness is pervasive and highly detrimental to businesses
• Police force lacks adequate recourse to deal with specialized problems
• Numerous and highly factionalized special interest groups deter action
Strategies in 4 Groups
1. Development
2. Jobs and Clusters
3. Downtown and Small Business
4. Education
Strategies - Development
Input Notes
Strategy
Development too risky
Increase by -right development opportunities
Open opportunities for business growth;
Density opportunities on major corridors/transit centers,
reduce risk; foster healthy communities
and southeast commercial pockets
and transit access; more people Into
downtown
Lack of brand, communication, interface
Develop a marketing and branding strategy, training at City
Hall
Poor relationships; need for business
Increase and improve connectivity with local businesses;
engagement in community
including defining roles for Chamber and City staff
Range of housing options; housing to
Ensure a range of incomes in new rental housing
support businesses; healthy community
development focused In walkable nodes
design; more people into downtown to
support business growth
CITY COUNCIL MINUTES 25 AUGUST 16, 2016
Strategies —Jobs and Clusters
Input Notes
Strategy
Don't have to be Irvine, but must prepare
Develop plans for a smart City future
for future business growth/change
Ensure safe environment; opportunity to
Plan now for expanding the marijuana industry
lead; job center for legal, professional,
financial that are needed
Capitalize on clusters and proximity; range
Extend medical -related uses from Orange into No. Main to
of jobs
capture strong clusterjobs
Strengthen workforce opportunities; help
Develop a first -source referral program
training programs be successful and grow
Strategies — Downtown and Small
Business
Input Notes
Strategy
Too many special Interests; lack of trust;
New operating agreement between City and downtown BID
situation has improved over last 1-2 years
groups for collaborative proposals and City follows the BID's
through collaboration
lead
Need real data to see trends and red flags
Modify and streamline the business license system
Deterrent to starting; too expensive
Modify business license fees
Working well where its done now, in -kind
Become a collaborator to create business coaching and
assistance to local businesses, grow local jobs
training opportunities
Attract Investment to opportunity area, reduce
Create low-cost pop up incubator opportunities In vacant
vacancies, foster small business growth
spaces for so. Main
Healthy communities, smart city growth,
Continue investment In Infrastructure, including Internet
business support
infrastructure
Underutilized asset, supports transit and
Take advantage of the train station - Increase events,
connectivity, expand downtown amenities
reconsider the tenant mix, Increase connectivity with
downtown
Strategies - Education
Input Notes
Strategy
Need to improve educational attainment;
Re-engage with SAUSD and businesses to develop a
collaborative environment necessaryfor workforce
talent pipeline management effort
development; greater access to jobs for residents
Counseling is the key to success
Greater career counseling in partnership with
others
City Manager, comments by the City Council will be incorporated into Plan.
CITY COUNCIL MINUTES 26 AUGUST 16, 2016
WS-2. PROVIDE STAFF DIRECTION AND DISCUSSION FOR PROPOSAL ON
ECONOMIC DEVELOPMENT AND NONPROFIT FUNDS - City Manager's
Office
Item continued to the September 6, 2016 City Council Meeting.
COMMENTS
90A. CITY MANAGER'S COMMENTS
• City Manager Cavazos, encouraged all to attend the upcoming Downtown
Santa Ana 5K and Ciclovia event on Saturday, August 20, 2016.
90B. CITY COUNCILMEMBER COMMENTS
Councilmember Amezcua:
• Thanked City Manager Cavazos for leadership in opening portable
restrooms for homeless in the Civic Center and extended hours at the former
Transit Terminal; need permanent restroom facilities; and
• Wished all a great school year.
Councilmember Benavides:
• Wished Councilmember Martinez a happy birthday;
• Encouraged residents to participate in upcoming 5K run on Saturday, August
20th;
• Reported that Townsend / Raitt hosting Resource Fair from 10-2 pm. on
Saturday, August 20th;
• Wished all returning students and teachers a good school year;
• Zoofari event scheduled for August 27th; and
• Urged all to shop in Santa Ana and support local businesses.
Councilmember Tinajero:
• Congratulated Councilmember Amezcua on promotion as teacher coach;
• Thanked law enforcement officers for hard work; request factual data be
presented; noted that other police departments do not have paid lunch; and
• Excited for new school year; love new Santa Ana Unified School District's
motto "because of our students we exist".
Mayor Pro Tern Sarmiento:
• Thanked all speakers - meeting unlike others in that quorum was obtained,
lost and regained;
CITY COUNCIL MINUTES 27 AUGUST 16, 2016
• Agreed with Councilmember Tinajero that continued discussions with POA
important; accurate facts needed - would like disparity on data to be worked
out; deference to public safety council committee; and
• Thanked Clerk of the Council Office for engaging in voter registration
campaign; remind all to get out and vote.
ADJOURNED - 9:10 p.m. - The next meeting of the City Council is scheduled for
Tuesday, September 6, 2016 at 5:00 for the Closed Session Meeting
immediately followed by the Regular Open Business Meeting at 5:45 p.m.
in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California.
-1Y141'q aO�ri�,�
Maria D. Huizar, l/
Clerk of the Council
FUTURE AGENDA ITEMS
• Community Engagement Program
• Economic Development Strategic Plan
• Drone Regulations
• General Plan Update
CITY COUNCIL MINUTES 28 AUGUST 16, 2016