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Home My WebLink About23D - PROJ - PD SECURITY IMPROVEREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 18, 2016 TITLE: AWARD CONTRACT TO PERIMETER SECURITY GROUP LLC FOR THE SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS (PROJECT 164509) (STRATEGICPLANNO. 1, 5) CITY -MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: FAM000715101 ❑ As Recommended ❑ As Amended ❑ Ordinance on 1a' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract and authorize the City Manager and Clerk of the Council to execute a construction contract to Perimeter Security Group LLC, the lowest responsible bidder, in accordance with the base bid in the amount of $176,746.18, for the term beginning upon execution of the contract and ending upon project completion, for the Santa Ana Police Station South Entrance Security Improvements project, subject to nonsubstantive changes approved by the City Manager and the City Attorney. Approve the Project Cost Analysis for a total estimated construction delivery cost of $220,934, which includes the construction contract, administration, inspection, and testing, and an authorized contingency of $17,675. DISCUSSION The Santa Ana Police Station's south ingress/egress gates located off 6th Street serve as the main point of vehicular entry into the facility (Exhibit 1). Proposed security upgrades to this point of entry are intended to enhance the overall safety and security of the facility. The project includes: installation of an electro -mechanical, crash -rated gate; a remote -operated drop beam barrier; flush -mounted spike units; a guardhouse structure; and upgrades to the two existing gate operators. Once completed, the security improvements will better protect employees, visitors, building functions, and services from potential threats, such as unauthorized vehicles. A Notice Inviting Bids was advertised on August 23 and 30, 2016, and bids were opened on September 13, 2016. The following is a summary of the bid invitations made and the bids received: Contractor Participation Data Santa Ana contractors receiving notices 0 Contractors requesting bidding documents 3 Bids received 1 Bids received from Santa Ana contractors 0 23D-1 Award Contract for Santa Ana Police Department South Entrance Security Improvements October 18, 2016 Page 2 Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Perimeter Security Group LLC Coeur d'Alene, ID $176,746.18 One bid was received and considered responsive. Perimeter Security Group LLC submitted their bid in the amount of $176,746.18 (Exhibit 2). Based on the bid analysis, engineer's estimate, and a contractor's reference check, staff recommends awarding the construction contract to Perimeter Security Group LLC, in the amount of $176,746.18 (Exhibit 3). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1 - Community Safety, Objective #5 (provide high quality Police and Fire/Emergency Medical Services response within the City of Santa Ana). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. 2016-118 was filed for these projects. FISCAL IMPACT As indicated in the Cost Analysis (Exhibit 4), the estimated total delivery cost of this project is $220,934, which includes construction, contract administration, inspection, testing, and contingencies. Funds are available in the US DOJ Asset Forfeiture Fund, Machinery & Equipment account (No. 16614450-66400) for expenditure in FY 2016-17. APPROVED AS TO FUNDS & ACCOUNTS: �a ti 0 Fed Mousavipour Francisco Gutierrez Executive Director Executive Director Public Works Agency a / ��— Carlos Rojas Police Chief Santa Ana Police Department FM/EWG/TC/MO EXHIBITS: 1. Location Map 2. Bid 3. Construction Contract 4. Cost Analysis Finance & Management Services Agency 2301-2 LEGEND "WO y K Q m W 5TH ST PROJECT LOCATION SANTA ANA CITY COUNCIL PWAAGENDA DATE: � OCTOBER 18,2016 � is w s .senor CIVIC CENTER DR W 6TH ST EXHIBIT 1 O m CONTRACT AWARD FOR SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS (PROJECT 16-4509) 23D-3 all PAGE 1 OF 1 23D-4 Exhibit 2 CITE' OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURRITY IMPROVEMENTS BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM, Perimeter Security Group LLC REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract .Documents in its entirety and hereby proposes to furnish all material and da all the work required to complete the said work in accordance with said plans (if any) and, the specifications for the unit price(s) or hung suln(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Crash Rated Drop Arm Beam Barrier System Model TT212E complete in place 1 LS $ 60,204.39 $60,204.39 _ 2 Digital Loop Detector 1 LS $2,189.69 $2,189.69 3 Flush Mounted Spike Unit 1 LS $ 9,968.75 $ 9,968.75 4 Install/Upgrade Slide Gate Operators, HySecurity Slide Driver 80 222 x1 ST (with UPS Back -Up) _ 2 EA $ 26,946.56 $ 53,893.12 5 Relocate Card Reader (including PCC curb and median island) 1 LS $11,709.15 $11,709.15 6 Traffic Signal Unit and Post I EA $ 9,13731 $3,13731 7 Steel Post Bollards 2 EA $1,398.40 $2,796.80 8 Pavement Striping per Plan 1 LS $1,970.40 $ 1,970.40 9 GU ardhouse "Allied Modular" and Concrete Pad Complete in Place LL 1 LS $30,876.57 $30,876.57 P-1 of P-18 23D-5 CITY OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS $* TOTAL BASE BID $ 176,746.18 **Please see attached Scope of Work for Proposal Clarifications & Exclusions The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right: to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). TIME FOR COMPLETION OF IMPROVEMENTS AND LIQL IDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within thirty (30) working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $250 per calendar day. Name of Firm Perimeter Security Group LLC Signature of BIDDER Title Managing Member (Ii an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof) P-2 of P-18 23D-6 Q �r Pniiiivizy:eR SFctTR,F;'ry Gxa.e_axyp I n.—fl ia. 4h rA.4h I. 1. A6110n Date: 9/8/16 Proposal:160908GG2 Project: SAPID South Gate Security Improvements Regards: TT212E and Accessories Installation Thank you for allowing PerlmeterSecurity Group the opportunity to work with you on securingyour facility's needs. The following serves as our proposal: SCOPE OF WORK: Furnish and install Delta Scientific TT212E beam harrier. Replace existing slide gate operators. Furnish and install new 5x7 guard booth and 12ft spike strip. The following are components of the proposal: VEHICLE BARRIER SYSTEM Furnish and install (1) Delta TT212E active beam barrier in the Ingress lane Furnish and Install (2) loop detectors In the Ingress lane for safety and automated closing Integration Furnish and install (1) 12ft section of Delta TC14 traffic splice units in the Egress lane Furnish and install (2) HySecurity Slide driver 80 operators with UPS in existing location Extend concrete island and relocate card reader/intercom approximately 5ftfrom its current location Furnish and install Red/Green traffic light adjacent to barrier buttress Furnish and Install (2) additional 6" pipe bollards in concrete island Apply" Wait Here" pavement markings with stop line at Ingress lane Furnish and Install Allied Modular SO Guard booth on new concrete pad Provide all commissioning and performance verification testing, for barrier system. PRICE: $176,746.18 PROJECT CLARIFICATIONS: PSG is a WOSBwith a Safety EMR of .64 Price reflective of all electrical supplied to point of connection by others Price reflective of all permit fees waived Price reflective of existing photo eyes and safety edges being UL325 compliant Price reflective of using exist communication to reader/intercom Price does not include relocation of any existing utilities Price is reflective of using Davis Bacon Wages Attached Standard Terms and Conditions apply Perimeter Security Group, we pride ourselves on value -engineered design to ensure meeting client's expectations and budget. We are flexible on our scope of work and willing to work with you on our price and scope to provide a service that works for your company. If you have any questions, please feel Free to call me. Garrett Gustason California Operations 213-808-9417 STANDARD TERMS AND CONDITIONS This quotation is based on equipment shown on the contract drawings and Specifications Perimeter Security Group Garrett Gustason, California Operations 0-213-808-9417 - Email: ggustason@perimetersecurilygroup.com 23D-7 t?r.Rimjz-rrP. Skscurzi°r,r C4'Roup This quotation does not include equipment that may be added by the authority having jurisdlctlon as a result of local code interpretation Perimeter Security Group Ilc. protect its lien rights on all work This quotation does not Include any Temp fencing, Caliche excavation, concrete or asphalt demolition, Surveying, Staking, Dewatering, Jack hammering for rocky soil conditions, Permits, Material Testing, Painting, Traffic Control, environmental impact fees, General Conditions (toilets, cleanup, telephone, fax, dumpster service, etc) This quotation does not Include payment or performance bond costs, union implementation and any applicable taxes or fees. Cost will be add to price if applicable. This quotation is firm for 90 days We must be notified in writing within five working days of damage to work of theirs by our forces Insurance premium is based upon standard coverage that includes additional insured endorsements. It does not include primary additional Insured endorsements Due to steel runs, LEED Data is not available until the material is purchased. Material cannot be purchased until submittals are approved. The inclusions, exclusions and conditions in this letter shall be made part of any subsequent contract. Perimeter Security Group Garrett Gustason, California Operations C-213-808-9417 - Email: ggustason@perimetersecuritygroup.com 23D-8 CITY OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Cleric of the Council with her signature and official seat noting hereon the action of approval of the Council, signed by the Public Works Agency .Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement lie/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to finish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that inial compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The; BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code; the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm _ Perimeter Seomity Group LLC Signature of BIDDER �P Title Managing Member (If all individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-paibiers composing the firm, If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof,) P-3 of P-18 23D-9 CITY OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS CONTRACTOR'S LICENSING AND REGISTRATION STATEMENT The undersigned contractor, or corporate officer, declares under penalty of perjury that he/she and all his/her subcontractors are registered with the State of California Department of Industrial Relations (DIR), and that the following is true and correct. Contractor's Name: Perimeter Security Group LLC Business Address: 7488 N Government Way Coeur d'Alene, Id 83815 Business E -Mail Address: brendaCDperimetenseaidry+yroup.com Telephone: 208-772-1700 State Cont'ractor's License No.. and Class[ 1000553 A - General Engineering Contractor License Expiration Date: State Dept. of Industrial Relations (DIR) Registration No.: State Dept. of Industrial Relations (DIR) Registration Expiration Date: Signed: Title: Managing Member 1000024473 00/30/2017 P-4 of P-18 23D-10 CITY OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT Contractor is aware of the requirements of California Labor Code Section 1720, et seq., as well as California Code of Regulations, Title 8, Section 16,000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rtes and the performance of other requirements on "public works" aid "maintenance" projects. Since the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to (ally comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials; officers, employees and agents free slid harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The undersigned certifies thatth foregoing is true and correct. Name of Firm PedmeteNecarity Group LLC Signature of BIDDER Title Managing Member (if an individual, so state) P-5 of P-18 23D-11 CITY OF SANTA. ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS OWNERSI-IIP AFFIDAVIT STATE OF CAHFBRNM Idaho ) COUNTY OF GRANGF I{ootenai ) SS: CITY OF SA?FPA4,-ANACoear d'Alene) Brenda Blood , being duly sworn, deposes and says: iD INDIVIDUAL That lietshe is the Party making the foregoing woposal: ❑ PARTNERSHIP That he/she is a member of the co-parhiership firm designated as: andwho has been and is duly vested with the authority to looks and execute inshvrnents for the co-parnrership by: constitute the other nienrbers of the co-parhuersldp. O CORPORATION That be is of: Perimeter Security Group LLC which is making the foregoing proposal: [D JOINT VENTURE That he is of one of the Parties making the foregoing proposal as a joint venture, and the be/she has been and is duly vested with the autliority to execute instruments for an on behalf of the patties snaking said bid who are: that suIt a bid is genuine and not collusive or sham, and has not in any manner sought by collusio to secure any advantage against the City of Santa Ana or any person interested in the In oposed ntract, for himself or any other person. /Managing Member Signature of Bidder Sl 'ibed and sworn to before me this gilt day of September 2016 // Signature of officer Administering Oath (Notary Public) P-6 of P- 18 23D-12 CITY OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS BID BOND KNOW ALL PRESENT that, Perimeter Security Group, UC as BIDDER, and North American Specialty Htsurauce Company as SURETY, are held and firmly bound onto the CITY OF SANTA ANA, as AGENCY, in the penal sttm of Ten Percent of the Amount Bid Dollar's ( 10% ), which is ten percent (100 ) of the total amount bid by BIDDER to AGENCY for the above -stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF 'THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above -stated project, it said bid is rejected, or If said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY, 1N WITNESS WHEREOF the parties hereto have set their narnes, titles, hands, and seal this 12th day of September 2016 BIDDER* Perimeter Security Group, LLC 7488 N, Government Way, Coeur d'Alene, ID 83815 (208) 772-8547 SURETY* 1420 Fifth Avenue, Suite 2200, Seattle, WA 98101. (206)224-3181 Subscribed and sworn to before me Kathy J. Gurley this 12th day of SeotezoGu 20 16. Signatur i Notary Public in and for the County of Spokane State of Washington Provide BIDDER/ SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative, ��414NIM111/�� J G U q se -VARY �, PUBLIC ; OZ F07,1 r®It111/4A®�` �2'I D-113 v NAS SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OE ATTORNEY KNOW ALL bfF.N BY'THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of New Hampshire, and having its principal office in the City of Manchester, New Hampshire, acrd Washington International Insm'ance Company, a corporation organized aid existing under the laws of the State of New Hampshire and having its principal office in the City of Schaumburg, Illinois, each does hereby make, constitute and appoint: H. ,KEITH MuNALLY, ,ERIN L• REPP, WM DINNEEN, CHRIS LAR.SON, DIANA R. WILLIAMS, KATHY GURLEY and VIRGINIA L. WEBER JOINTLY OR SEVERALLY Its true and lawful Attorney(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings obligatory in the nature of bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of: FIFTY MILLION ($70,000,000.00) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held on the 911' of May, 2012: "RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds, andertatdngs and all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED, That the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached." Sea amm/ni pn�yyelALITY/ //awm„q �a oQ6„-t,b •/Yd, � t1oN�i G p`_kr�LpP bkrF+Git By ��t3 •p1+POS.�p. Eg SEAL Sto,a P. Andmson,fionrm Vlse President or Wn®mrm'.nn lntemntl...I lnsmrnu.e Company $�' SEAL F'•,k �WhZ 1879 ,i ,@amdm Vien Presldnnt nrYseth Amnrieen ap.Aidtylnsurnnno Company x� Ima .':� ye;e I �- ,ii zaa By Michael A. nn,Senior mo rem ens. ne, npmn ntarnn nnn nsuronre Mnipu, NlnnunOh`� & Senior Vice President.,Horth Ani@Inn. sp.cinay trill C.m oiq IN WITNESS WHEREON, North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 18th day of August 2016 North American Specialty Insurance Company Wasld,ngton International Insurance Company State of Illinois County of Cook ss: On this HIT day of August , 2016 before me, allotary Public personally appeared Steven F Anderson , Senior V ice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michae] A. Ito Senior Vice President of Washington International Insurance Company and Senior Vice President of North Aracriean Specialty Insurance Company, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said Instrument to be the voluntary act and deed of t'helr respective companies. OFFICIAL SEAL M KENNY NOTARY PUBLIC, STATE OF ILLINOIS I,rc, ,c�r,ry, tvorwy vubnc MY COMMISSION EXPIRES 1P10312617 I, Jeffrey Goldberg the duly elected Assistant Secretary of North American Specialty Insurance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said Nord] American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect. IN WITNESS WFIEREOF, I have set my hand sad affixed the seals of the Companies this 1211, day of September , 20 16 . Iefoey G.idhorg, Vice President & Assistant awrutary or Washington inonmtional hasum maC'umpany & owl Amed auu Apnolalty uournnue Company PROPOSAL PROTECT NO, 16-4509 SANTA ANA POLICE STATION SOUTI4 ENTRANCE SECURITY IMPROVEMENTS LIST OF SUB -CONTRACTORS Section 4100 et, seq. of the Public Contact Code requires listing of all subcontractors with the bid for all subcontract work exceeding the following amount: o Sheets, highways including bridge projects: h% of the bid or$10,000, whichever is greater o Buildings, parks, or other projects: ''/a% of the bid Section 1725.5 of the Public Contract Code requires all Subcontractors be registered with the State Department of Industrial Relations (DIR). BIDDER proposes to subcontract certain portions of the work to the firms listed below: Name Not Applicable at This Time License #/Exp. DIR Reg. #/Exp. Location Phone Type Of Work Amount $ Name License #NExp. DIR Reg. #/Exp. License # Location Phone Type Of Work Amount Name License #/Exp. DIR Reg. #/Exp. License # _ Location Phone Type Of Work Amount /Managing Member. Signature of Bidder Name License #/Exp, DIR Reg, #/Exp Location Phone Type Of Work Amount $ Name License #/Exp. DIR Reg. #/Exp. License # _ Location Phone Type Of Work Amount $ Name License #/Exp. DIR Rag.#/Exp. License # Location Phone "Type Of Work Amount $ P-8 of P-18 23D-15 CITY OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS The following are the names, addresses, and telephone slumbers for THREE public agencies for which the BIDDER has performed similar work within the past three years. 1 City c O docy PO Box 338 Quincy,.Wa 98848 —.. Name and Address of Owner. Ariel Belino 509-787-3523 Nance and Telephone Number of person familiar with project, $115,50000 Fc.nei,ng/G_ates/Railing/Automated V_erfi__a_rd Pivot Cedes Current Contract Amount Type of Work Date Completed 2, United States of Anrecica (GSA) 77 Forsythe St Sw Stec, -40 Atlanta, Ga 30303 3. Nance and Address of owner, Lawrence Hales 404-224-2314 Name and Telephone Number of person familiar with project. $974,655.87 Wedge Barriers/Parking ArmsBollards/Guardbooth August 2016 Contract Amount Type of Work Date Completed Port or Seann ae POBox 1209 Seattle, Wa 98111 Name and Address of owner. Raymond Rowe 206-787-3000 Name and Telephone Number of person familiar with project. $829,895,00 Crash Gees/Banior Gates/Access Controls Contract Amount Type of Work January 2013 Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds. Agent: BK -Jet PO Box 3585 Spokane, Wa 99220 Bill Dinneen 509-319-2906 Hiin Reuu 509-319-2903 _ Surety: North American Specialty lnsuranee Co 1420 F1'fth Avenue Ste 2200 Seattle, Wa 98101 206-224-3181 P-9 of P-18 23D-16 CITY OF SANTA ANA PROPOSAL PROJECT NO, 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS ADDITIONAL REFERENCES The following are the names, addresses, and telephone numbers for THREE public agencies for which the BIDDER or Subcontractor has performed street improvement work in the past 5 years. 1, City of Richland PO Box 190 Richland, Wa 99352 Name and Address of Owner. Julie West 509-942-7461 and Telephone Number of person familiar with project. $31,202.98 Contract Amount Fencing/Gates 11/25/15 Type of Work Date Completed 2, Pierce County 615 S 9th St Ste 100 Tacoma, Wa 98405 Name and Address of owner. Pattv Wer 253-798-2114 $179,090.00 Contract Amount 3. Dept of Transportation - WA State Name and Address of owner. Type of Work PO Box 47354 Olympia, Wa 99352 Darrell McCallum 509-324-6000 Name and Telephone Number of person familiar with, project, $736,433.00 Curved, Vertical, & Snow Railing for Bridge Contract Amount Type of W01'IC January 2015 Date Completed July 2014 Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from wham .BIDDER intends to procure insurance and bonds. Agent: BK -Jet PO Box 3585 Spokane, Wa 99220 Bill Dinneen 509-319-2906 Erin Repp 509-319-2903 Suety: North American Specialty Insurance Co 1420 Fifth Avenue Ste 2200 Seattle, Wa 98101 206-224-5181 P-10 of P.,18 23D-17 CITY OF SANTA APIA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or, the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collision Affidavit is part of the Proposal. Sighing this Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit, BII]DERS are cautioned that matting a false certification may subject the certifierto ( ni l prosecution. Signed State of etli€omia County of Kootenai Member Subscribed and sworn to (or affirmed) before me on this 91h day of September, 2016, by Brenda Blood/Managing Member , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signatre Notary Public Seal P-l.l ofP-18 23D-18 CITY QIP SANTA APIA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS NON-DISCRIMINATION CERTIFICATE The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows; 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, The Contractor agrees to post in conspicuous places, available to employees and applicants for ernployment, notices to be ptuvided setting forth the provisions of this nondiscrimination clause, 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which be/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this ,section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment, 4, The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall firmish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or ptiusnant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-0ornplianee with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and 811011 other sanctions may be imposed and remedies involved as provided in Executive Order 11.246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. P-12 of P-18 23D-19 CITY OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor of public works violating this Section is subject to all the penalties unposed for a violation of the Ch Ater. Signed: Title: Mwmgmn, Member Firm: Perimeter Security Group LLC Date: P-13 ofP-18 23D-20 CITY OF SANTA AMA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS STATEMENTREGARDING APPRENTICESHIP REQUIREMENTS The undersigned BIDDER is familiar with the requirements of Section 1777.5 of the State Labor Code regarding employment of apprentices, and understands that contractors on contracts exceeding $30,000 or 20 working clays shall: I. Apply to the joint apprenticeship committee administering the apprenticeship standards of the craft of trade in the area of the site of the public work for a certificate approving the contractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected. 1 Employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the apprenticeship standards. 3. Contribute to the fund or funds in each craft or trade in which he/she employs journeymen or apprentices ori the public work, in the same amount or upon the same basis and in the same manner as the o\picontractrits, except contractors not signatory to the trust agreement shall pay a like arno nalifornia Apprenticeship Council. Signed Title: Managing Member Firm: Perimeter Security Group LLC Date: 9/9/16 P-14 of P-18 23D-21 CITY OF SANTA ARIA PROPOSAL PROTECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS STATEMENT REGARDING "ANTI-IIICIOACK" REQUIREMENTS The undersigned is submitting this proposal for performing by contract the work required by these bid documents, agrees to comply with the Copeland "Anti -Kickback" Act (18 USC 74) as supplemented in the Department of Labor regulations (29 CFR, Part 3). This act provides that each contractor of subcontractor shall be prohibited from inducing, by any means, any person employed in the constkuctton or repair of public work, to give up any part of the compensation to which he/she is otberwise entitled. Signed: .J Title: Managing Member Firin; Perimeter Security Group LLC Date: 9/9/16 P-15 of P-18 23D-22 CITY OF SANTA ANA PROPOSAL PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder Hereby declares under penalty of perjury under the laws of the State of California that the bidder has _ , has not x been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collision, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1, Note: The bidder most place a checkmark after 'has" or "has not" in one of the blank spaces provided The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement, Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. P-16 of P-18 23D-23 CITY OF SANTA ATMA PROPOSAL PROJECT N0, 16-4509 SANTA ANA POLICE STATION SOUTI-1 ENTRANCE SECURITY IMPROVEMENTS PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE In conformance with Public Contract Code Section 10162, the BIDDER shall complete, under penalty of perjury, the following questionnaire: Has the BIDDER, any officer of the BIDDER, or any employee of the BIDDER who has a proprietary interest in the -BIDDER, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No x If the answer is ,yes, explain the circumstances in the following space. P-17 of P-18 23D-24 CITY OF SANTA ANA PROPOSAL, PROJECT N0. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has _ , has not X been convicted within the preceding tlnoe, years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award, of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University, The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285, 1. Note: The bidder mast place a checkuuatk after "has" or "has not" in one of the blank spaces provided. The above Statement is Part of die Proposal. Signing this Proposal on the signature poison thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. P-18 ofP-18 23D-25 23D-26 c� »a ^M PROJECT NO. 16-4509 SANTA ANA POLICE STATION U SOUTH ENTRANCE SECURITY =„ ri IMPROVEMENTS o "SEALED BID — DO NOT OPEN WITH l_n REGULAR MAIL" JOL1 rn N ly w W O 23D-26 Exhibit 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 16.4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 18th day of October, 2016 , by and between the CITY OF SANTA ANA, CALIFORNIA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California, hereinafter referred to as "CITY" and Perimeter Security Group LLC , hereinafter referred to as "CONTRACTOR', WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: I. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Santa Ana Police Station South Entrance Security h=rovements Project, hereinafter referred to as the "Work of Improvement" identified in and in accordance with the Contract Docrnnents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Appendices In case of confliot between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction, 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the Work of Improvement the sum total amount not to exceed $176,746.18 — One Hundred Severity -six Thousand Seven Hrindred Forty -Six Dollars and Eighteen Cents , as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." Page 1 of 3 23D-27 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4. CONTRAC'T'OR. agrees to complete the Work of Improvement within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A') including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the Work of Improvement a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred 'Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 7. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects Lip to $500,000, the Warranty Bond amount shall be the greater of $10,000 or 20% of the final contract price. For projects above $500,000, the Warranty Bond amount shall be the greater of $100,000 or 10% of the final contract price. &. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability hnsurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. Page 2 of 3 23D-28 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 16-4509 SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney 13Y %/I 7 e Sandoval Chief Assistant C rty Attorney CITY OF SANTA ANA: DAVID CAVAZOS City Manager RECOMMENDED FOR APPROVAL: Fred Mousavipour Executive Director, Public Works Agency CONTRACTOR: By: Page 3 of 3 2301-29 23D-30 COST ANALYSIS CONSTRUCTION OF THE PROJECT NO. 16-4509: SANTA ANA POLICE STATION SOUTH ENTRANCE SECURITY IMPROVEMENTS Construction Contract $ 176,746.18 Contract Administration $ 10,773.00 Inspection and Testing $ 15,739.82 Contingencies $ 17,675.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 220,934.00 2301-31 23D-32