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HomeMy WebLinkAboutORGANIZATIONAL QUALITY ASSOCIATES - 2016INSURANCE ON FILI, A-2016-249 WORK MAY P'ROCEEI7 •.ly!'riL INSURANCE EXPIRES Of C1I DATE 111P AGREEMENT TO PROVIDE TRAINING COURSES AND EXERCISES FOR THE ANAHEEVI / SANTA ANA URBAN AREA ON AN AS-NEEDED BASIS THIS AGREISMENI' is made and entered into this 16th day of August, 2016 by said between Organizational Quality Associates, Inc. ("Contractor"), and tho City of Sarna Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On June 6, 2016, the Santa Ana Police Department ("SAPD") issued Request for Qualifications 0 No. '16-068, by ivI ich it sought to identify and qualify suitable vendors capable of delivering a broad choice of homeland scctmity related, training courses and exercises conducted by professionals in the fields of law, fire, public health, and emergency management, B. These courses are in support of the Anaheim/Santa Ana Urban Area ("ASAUA') Homeland Security Regional Training and Exercise Program and will be funded by a grant awarded to the City by the United States Department of Ilorneland Secinity's Urban Areas Security Initiative ("UASI") and administered by SAI'I7. The ASAUA consists of the incorporated cities in Orange County and the police depar-tmouts of the University of California, Irvine, and California State University, Fullerton. C. Through SAPD, the training and exercise programs will be made available to agencies in the ASAUA on an as -heeded basis to enhance domestic preparedness for acts oi'terrorism. D. Contractor sulin.itted a responsive proposal that was among, those selected by the City. E. In tuaciertalcing the performance of this Agreement., Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firnn in the field, NOW THEREFORE, in consideration of Che mutual and respective promises, and subject to the terms and conditions hereinafter set fort},1;he parties agree as follows: SCOPE OF SERVICES On an as -needed bar.sis, and at [lie sole discretion of City, Contractor shall conduct the training and/or exercise programs described in Exhibit A to this Agreement. Contractor's proposal is incorporated by reference as though fully set forth herein. In the performance of all services, Contractor ,hall comply with the 'technical specifications provided In Section III of JWQ No. 16-068, which are incorporated by reference and attached as Fxhlbit B. 2. CHANGE, ORDERS To maintain flexibility that allows fust respondees to address oruerging and unforeseeable threats, the, ASAUA IIornelaud Security Regional Training and Exercise Program will utilize a Change Order provision to request other training and exercise courses at the City's request. Change Orders will be used to approve training and/or exercises and can modify die existing soope of work for specialty and otlncr ad- hoc training and exercise-, otn an as needed basis, Change Orders will be drafted by the UASI Grant Coordinator, reviewed and approved by tine Contractor, Chen forwarded to (be Chief of Police atnd the City 'Manager for the City of Santa Ana. or their designees for approval. 3. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services perfonnned under this Agreement (i) at the rates and charges identified in Exhibit A and (ii) in accordance with the payment provisions set forth in the teclunical specifications attached as Exhibit B. Any compensation payable to Contractor shall be paid frons a portion of the above -referenced UASI grant awarded to the City in the vnnoant of$2,253,140, whr`ch shrill servo as the total amount payable for all training and exercise programs supplied under RFQ No. 16-068. b. Payment by City shall be trade within thirty (30) days following receipt of proper invoice evidenohng work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals which may reasonably be. expected by City, 4. TERM This Ag*reeinent shall commence on the date striated above and continue through August 15, 2019, unless tennninated earner in accordance with Section 18, below. "Phe term of this Agreement may be extended for a single (1) one-year period upon a writing executed by the City Manager and the City Attorney, S. INDEPENDENT CONTRACTOR Contractor shall, cincing the entire term of this Agreement, be construed to be an independent contractor and not an employae of the City. This Agreement is not intended nor sl'udl it be construed to create an cnnployer-employee relationship, it joint venture relationsbip, or to allow the City to exercise dincrction or control over the professional naumer in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a alarmer consistent with all applicable standards and regtitlatiom governing such services. Contractor shall pay alll salaries and wages, employer's social security taxes, unaatployrnefit insuranco and similar taxes relating to employees and shall be responsible for all applicable withholding faxes. 6. OWN RSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, spccifscatiorns, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medinrn of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded can computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (" Docrunents & Data"), Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license Por any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contraetorhas the legal right to 'ficense any and all Documents 8c Data. Contractor makes no such representtaF on and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agree -meat shall be at City's sole risk, 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall nnaintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General liability hhsurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and. representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total annorrrnt of 51,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insnrrance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C, Worker's Compensation insurance. in accordance with the California labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance, Prior to cotmnencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not Less than 51,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with it combined single limit of not less than 51,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full fence and e13.'ect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. (iv) Contractor shall' supply City with a fully executed additional insured endorsement. If Contractor' fails or refiiscs to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Contractor's right to be ,paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indenmity the City for any work performed prior to approval of insurance by the City. S. INDEMNIFICATION Contractor agrees to and shal l indemnify, defend, and hold harmless the City, its officers, agents, employees, consultants, speciai counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligence or willful misconduct of the Contractor or its, subcontractors, agents, einptoyees, or other persons acting on their behalf which relates to the services described lin section 1 of this Agreement; and (2) from any claim that. personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of"or effects arising from this Agreement. 'Phis indemnity and hold harmless agreement applies to all claims for damages, just: compensation, restitution, judicial or oquitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of,, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property= rights arises by reason of the terms of, or effects arising from this Agrecmcat. City may make all reasonable decisions with respect to its representation in any legal proceeding. Contractor's indemnification obligations in this section shall survive expiration of this Agreement, 9, INTELLECTUAL PROPERTY INDIPNINIFICA`I'ION Contractor shall defend, indemnif�y, and hold harmless City, its officers, agents, represcritatives, and employees against any and all liability or losses, inchiding costs and attorney's fees, for intiingemcut of any United States' letters patent, trademark, or copyright, alleged or contained in the, work product or documents provided or used by Contractor under this Agreement, 10. CONFORMITY WITH LAW AND SANITY In pcL*nning any services under this Agrocmont, Contractor shall. observe and comply with all applicable laws, ordinances, codes, and regulations of governmental agencies, including federal, state, municipal, and local governing bodies having ,jurisdiction over the scope of services, including all provisions of` tine California Occupational Safety and Hcalth Act, Contractor shall iudetunify, defend, rued hold harmless City from any rind all liability, fines, penalties, and consequences from any of Contractor's failures to comply with such laws, ordinances, codes, and regulations, 11. RECORDS Contractor shad keep records and invoices in connection with the work to be performed under this Agreement, Contractor shall maintain complete and accurate records with respect to the costs incurred tinder this Agreement and any services, expenditures, and. disbursernents charged to the City for a minimum period of three (3) years, or for any tenger poriod recitrired by law, froze the date offinal payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable, Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement chiring regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 12, CONFIDENTIALITY If Contractor- receives from the City information which due to the nature of such infonnation is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this AgYreernent, and Inn-t'hor agrees to exercise the same degree of care it uses to protect its own information of like 'importance, but in no event less than reasonable care. "Confidential hnfornnation" shall include all nonpublic information. Confidential information 'includes not only written information, but also information h'ansferred orally, visually, electronically, or by other means. Confidential information disclosed to cither party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of iron -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through rro fault of the Contractor disclosed in a publicly available source; (e) is in rightful possession of the Contractor an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 13. CONT+LICf Olt INTEREST CLAUSE Contractor covenants that it presently lies no interests and shall not have interests, direct or indirect, which would conflict in any manner with the performance of services specified under this Agreement. 14. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be property given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 With Courtesy copies to: Brad Hadley, Sergeant IJASI Grant Coordinator Horricland Security Division Santa Arra Police; Department 60 Civic Center Plaxa Santa Aura, CA 92701 To Contractor: Organizational Quality Associates, Inc. 5625 .North Wilmot. Road Tucson, AL 85750-1216 A party may change its address by giving notice in writing to the other party. Tlrercaf'tcr, any conntnunication shall be addressed and transmitted to the new address. If sent by mail, comrmuiication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty -'Pour (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 15. EXCLUSIVITY AND AMENDMENT This.Agreemen.t represents the complete and exclusive statement between the City and Contractor regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of"tliis Agreement slhall prevail. Tliis Agreement may not be modified excel:>t by writteth instrument signed by the City and by an authorized representative o f Contractor. 'Th.e ptnties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, [Ile tennis and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, pronrises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied. herein. 161. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest heroin without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered Lull and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the set -vices which are the subject to this Agreement performed by City personnel or by other consultants retained by City, 17, WAIVER No Cn-elver of a breach, failure of tory condition, or any right or remedy contained in or granted by tho provisions of this Agreement shall be effective unless it is in writing and signed by the patty waiving the breach, failurc, right, or remedy, No waiver of any breach, f dbIrc, right, or remedy shall be deemed a waiver of any other breach, failure, right, or remedy, whether or not simitar, nor shall any waiver constitute a continuing waiver unless 'dhe writing so specifies. 18. TERrYIINATION This Agreement may be terminated by the City rghon thirty (30) days written notice oftennination. Iit such event, Contractor shall be entitled to receive and the City shall pay Contractor compenssttion fbr till services perrormed by Contractorprior to receipt ofsuch notice of termination, subject to the following conditions: a. Asa condition ofsuch paynnent, City may require Contractor to deliver to the City all work product connpleted as of such (late, and in such case such work product shall be the property of the City unless prohibited by law, .n1d Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement, 19, NONDISCRIMINATION Contractor shall not discriz:ninate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities raider this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 20. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of Califoinia, and the validity, interpretation, performance, and enforeemetnt of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties Rather agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor skull, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other goveramentalagenoies. Contractor shall notify the City imauediatelyLind inwriting ofits inabilitytoobtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 22, CERTIFICATIONS a. Debarment and Suspension. Contractor will comply, and all its subcontractors will comply, with applicable federal suspension and debarment regulations including, but not united to, Executive Orders 12549 and 12689, and 2 Code of Federal Regulations (CRR) §§'200.212 and codified in 2 CPR Part 200. b. Section 504 of the Rehabilitation Act of 1973. All recipients of federal finds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient: pursuant to the requirements of The Act hereby gives assurance thal'no otherwise qualified disabled person shall, solely by reason of disability be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination'in employment, in any program or activity that receives or benefits front federal financial assistancc. Contractor agrees it wil I ensure that requirements of The Act shall be included in any agrecrrnents with and be binding on all of its subcontractors, assignecs, or successors. Q. Americans with Disabilities Act of 1990 (ADA), Contractor must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. d. Lobbying and Political Activity. None of the funds, materials, property, or services provided directly or indirectly snider this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". C. Contractorwill comply, and all its subcontractors will comply, with all applicable lobbying prohibitions and laws, including those found in tinted States Code Title 31, § 1352, et seq., and agrees that none of the funds provided under this award may be expended by the Contractor to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, ui officer or employee of Congress, or an employee of a Member of Congress in eomucction with any federal action concerning the award or renewal o,l' any federal contract, grant, loan, or cooperative agreement. f Contractor will comply, and all its subcontractors will comply, with all requirements ofthe Byrd Anti-Lobbying Amendment (31 U.S.C, 1352), as applicable. g. Non-Discrimination and Equal Opporttuiity. Contractor wilt comply, and all its subcontractors will comply, with'litle VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with' Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1.972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatmcut Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Sevice Act of 1912, as amended; Title V IIl ofthe Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42., Subparts C, D, .E, and C3; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State athnnistrative agency, or the Contractor makes a finding of discritnination after a due process hearing on. the grounds of race, color, religion, national origin, sex, or disability against Contractor, Contractor will forward a copy of the findings to City, which will, in turn, submit the findings to the Off-ice ofCivil Rights, Office of Justice Programs, U.S. Department of Justice. h. Contractor will comply, and all its subcontractors will comply, with all requirements of the lixecutive Order 11246 of September 24, 1965, entitled "Equal Employment—Opportunity," as amended by Hxecutive Order 11375 of October 131 1967" and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable, i. Contractor will comply, and all its subcontractors will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. j. contractor will comply, and all its sithuontractors will comply, with all requirements of the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR fart 3), as applicable, k. Contractor will comply, and all its subcontractors will comply, with all requirements of the Davis-Bzwon Act (40 U.S.C. 276a to 276a-7) as supplernented by Department of Labor regulations (29 CPR Part 5), as applicable. 1. Contractor will comply, and all. its subcontractors will comply, with all requirements of Sections 103 and 1.07 of the Contract Work and Safety Standards Act (40 (J.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. 8 M. Contractor will comply, and all its subcontractors will comply, with all applicable standards, orders or requirements issued unifier Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clettn Water Act (33 U.S,C. 1368), Executive Order 11738, and the Environmental protection Agency regulations (40 CFR part 15), as applicable. n. Contractor will comply, and all its subcontractors will comply, with all requirements of the Energy Policy and Conservation Act (pub. L. 94-163, 89 Stat. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995), as applicable. o. Contractor will comply, and all its subcontractors will comply, with all requirements of Section 6002 of the Solid Wasto Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. P. Contractor agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with finding through this Agreement based on the requirements of 37 CPR§ 401, as applicable. q Contractor may copyright any books, publications or other copyrightablc materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA), and City reserve a royalty -free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the Contractor purchases ownership with support through this grant. The Federal govenvment's, SAA's and City's rights identified above mast be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. 23. MISCELLANFOUS PROVISIONS a. Each, undersigned represents and warrants that its signature herein below has the power, authority and right to 'bind their respective parties to each of the terms of this Agreement, and shall indemnify City frilly, including reasonable costs and attorney's foes, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and. attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: �'1 Maria D. Huizar Clerk of the Council CITY OF "ANTA ANA J - David Cavazos City Manager APPROVED AS TO FORM: SOMA R. CARVALHO City Attorney John. Finik Assis ant City Attorney RECO �VIEN F A�PPfl�LOVAL. Carlos Rojas, Chief old ice Police Department CONTRACTOR: Name>,jQ,.51 fitic:� sso cl sQ EXHIBIT A List of Training/Classes and Exercises TRAINING Contractor: Organizational Quality Associates Discipline Codes: Law Enforcement= Le,, Fire= r, Emergency Medical Services =EMS Emergency Management= EM, Public Health= PH, Other Discipline = 00 Course Title Description Dfscipline Total Course Cosi (Estimated) The goal of this professional development course Is to provide local and E-950 All Hazards Incident Commander state -level emergency responders with an overview of key duties and LE, F, OD EM $8,862.00 responsibilities of a Incident Commander Type 111 in a Type 111 All Hazards , Incident Management Team (AHIMT). The goal of this professional development course is to provide local and E-9$2 All Hazards Public Information Officer state -level emergency responders with an overview of I(ey duties and LE, F, EM, Op $9,262.80 responsibilities of a Public Information Officer Type III in a Type III All Hazards Incident Management Tearn (AHIMT). The goal of this professional development course is to provide local and E-954 All Hazards Safety Officer state -level emergency responders with an overview of key duties and LE, OD F, EM, $7,361.80 responsibilities of a Liaison Officer Type III in a Type III All Hazards Incident Management Team (AHIMT). The goal of this professional development course is to provide local and E-9SG All Hazards Liaison Officer state -level emergency responders with an overview of key duties and LE, F, EM, OD $4,362.00 responsibilities Of a Safety Officer Type III in a Type III All Hazards Incident Management Team (AHIMT). The goal of this professional development course is to provide local and E-958 All Hazards Operations Section Chief state -level emergency responders with an overview of Imy duties and LE, F, EM, OD $7,361.80 responsibilities of a Operaflons Section Chief Type III in a Type III All Hazards Incident Management Team (AHIMT). Page 1 of 4 Contractor: Organizational quality Associates Page 2 of 4 The goal of this professional development course Is to provide local and E-960 Divlslon/Grou Supervisor p p state -level emergency responders with an overview of key duties and LE, F, EM, Oo $5,962.00 responsibilities of a Division/Group Supervisor Type III in a Type III All Hazards Incident Management Team (AHIMT). The goal of this professional development course is to provide local and E/L-984 All Hazards Strike Team/Task Force state -level emergency responders with an overview of key duties and Leader responsibilities of a Task Force/Strike Team Leader Type I II Ina Type III LE, F, EM, OD $5,862A0 All Hazards Incident Management Team (AHIMT). The goal of this professional development course is to provide local and E-962 All Hazard PlanningSection Chief state -level emergency responders with an overview of key duties and LE, F, EM, OD $7,362,00 responsiblll ties of a Planning Section Chlef Type III In a Type III All Hazards Incident Management Team (AHIMT). The goal of this professional development course is to provide local and E-964 All Hazard Situation Unit Leader state -level emergency responders with an overview of Trey duties and LE, F, EM, OD $8,862.OD responsibilities of a Situation Unit Leader Type III in a Type III All Hazards Incident Management Team (AHIMT). The goal of this professional development course Is to provide local and E-965 All Hazard Resource Unit Leader state -level emergency responders with an overview of key duties and LE, F, EM, OD $6,715.00 responsibilities of a Resource Unit Leader Type III in a Type III All Hazards Incident Management Team (AHIMT). The goal of this professional development course is to provide local and E-967 All Hazard Logistics Section Chief g state -level emergency responders with an overview of key duties and LE, F, EM, OD $8,862.00 responslbllities of a Logistics Section Chief Type III in a Type 171 All Hazards Incident Management Team (AHIMT). This course helps participants establish the essential core competencies E-969 All Hazards Position Specific required for performing the duties ofthe Communications Unit Leader Communications Unit Leader (COML) in an all -hazards incident. This course addresses all LE, F]EM,OD $5,962.00 responsibilities appropriate to COMML operating in a local or state -level All -Hazards Incident Management Team (AHIMT), Page 2 of 4 Contractor: Organizational Quality Associates EXERCISES A) Discusslon-Based Exercises - focus on strategic, policy -oriented issues; facilitators and/or presenters usually lead the discussion, keeping participants on track towards meeting exercise objectives. (*Note: Estimated costs ore example costs only and depict a range that an exercise may fall within. Actual costscan vary and is dependent on the she, scope, and variables Involved with a particular exercise) Exercise Type Description variables eange of Cast (Estimated **Not Applicable - txerdse services not proposed by Contractor e) Operation -Based Exercises - used to validate plans, policies, agreements, and procedures; clarify roles and responsibilities; and identify resource gaps. Exercises are characterized by actual reaction to an exercise scenario, such as initiating comm u nicatIons or mobilizing personnel and resources. (*Note: Estimated costs are example costs only and depict a range that an exercise may fall within. Actual costs can vary and is dependent on the size, scope, and variables Involved with a particular exercise) Page 3 of 4 The goal of this professional development course Is to provide local and E-970 All Hazard Supply Unit Leader state -level emergency responders with an overview of key duties and LE, F, OD EM $7,362.00 responsibilities of a Supply Unit Leader Type III In a Type III All Hazards , Incident Management Team (AHIMT). - The goal of this professional development course is to provide local and E-971 All Hazard Facilities Unit Leader state -level emergency responders with an overview of key duties and LE, F, EM, OD $8,862.00 responsibilities of a Facilities Unit Leader Type III In a Type III All Hazards Incident Management Team (AHIMT), The goal of this professional development course is to provide local and E-973 All Hazard Finance/Administration state -level emergency responders with an overview of Trey duties and Section Chief responsibilities of a Finance/Administration Section Chief Type III in a LE, OD EM F, , $5,962.00 Type III All Hazards Incident Management Team (AHIMT). The goal of this professional development course is to provide local and E-975 All Hazard Finance/Administration state -level emergency responders with an overview of key duties and Unit Leader responsibilities of a Finance/Administration Unit Leader Type III In a LE, F, EM, OD $587,772.00 Type III All Hazards Incident Management Team (AHIMT). EXERCISES A) Discusslon-Based Exercises - focus on strategic, policy -oriented issues; facilitators and/or presenters usually lead the discussion, keeping participants on track towards meeting exercise objectives. (*Note: Estimated costs ore example costs only and depict a range that an exercise may fall within. Actual costscan vary and is dependent on the she, scope, and variables Involved with a particular exercise) Exercise Type Description variables eange of Cast (Estimated **Not Applicable - txerdse services not proposed by Contractor e) Operation -Based Exercises - used to validate plans, policies, agreements, and procedures; clarify roles and responsibilities; and identify resource gaps. Exercises are characterized by actual reaction to an exercise scenario, such as initiating comm u nicatIons or mobilizing personnel and resources. (*Note: Estimated costs are example costs only and depict a range that an exercise may fall within. Actual costs can vary and is dependent on the size, scope, and variables Involved with a particular exercise) Page 3 of 4 Contractor: organizational quality Associates Exercise Type Description Variables Range of Cost Estimated} **Not Applicable - Exercise services not proposed by Contractor Page 4 of 4 3.0 3.1 SECTION III EXHIBIT B TECHNICAL SPECIFICATIONS REQUIREMENTS The specific requirements of the RFQ have been listed In two sections to allow proposers to respond to either, the training courses component, the exercise component, or both. There Is no requirement the Proposer must respond to both components of the RFQ. TRAINING COURSES 1. The ASAUA requires training courses in the following specific disciplines: a. Law Enforcement/Tactical b. Fire/Emergency Medical c. Public Health d. Emergency Management 2. The Proposer shall conduct training courses at various locations/venues within the ASAUA. 3. The Proposer shall prepare course flyers, register attendees, record attendance by signed roster, provide certificates of completions, and verify course completion by the participants. 4. The Proposer shall prepare and present specified training courses. Course material shall be available at the time the training is provided for each of the training courses the proposer has outlined in their proposal. 5. All training courses presented must meet state and federal guidelines and be approved by Cal OES and DHS for reimbursement under the Homeland Security Grant Program prior to delivery. Refer to the Cal OES website at: http://www.caloes.ca.aov/cal-oes- divisions/california-specialized-training-institute and the DHS website at: RFQ No. 16-068 Page 14 https://www.fema.gov/training for further information regarding state and federal guidelines for Department of Homeland Security grants, If any portion of the training course occurs outside of the classroom, an Environmental & Historic Preservation (EHP) approval must be obtained from FEMA/Cal OES prior to delivery of the course. The EHP approval is location specific and if an EHP approval is required, one must be obtained for each location where the course is delivered. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. The City shall not be billed for any costs associated with obtaining these approvals. 6. The Proposer shall offer course content that satisfy the five preparedness priorities identified in the ASAUA Multiyear Training & Exercises plan. The ASAUA MTEP is attached for reference. T The Proposer shall provide all required training material, handouts, course syllabus and/or written curriculum. 8. The Proposer shall collect written survey comments/course evaluations from participants at the conclusion of every course offered. Survey/course evaluations will be conducted in a manner specified by the City. A standardized course survey form will be provided to the successful proposers. 9. The City reserves the right to cancel the training course with fourteen (14) calendar days' notice of delivery date, and not be charged for the class, travel costs, or training materials by the vendor. 10. Proposer shall provide and assign high quality instructors on a consistent basis to deliver the specified courses. 11. All instructors shall use the methods suggested by the training protocols established such as maintaining and updating each training syllabus, introducing and following objectives for each class, completing training as described, and utilizing training aids such as audio/visual systems. RrQ No. 16-068 Page 15 12. The Proposer and all of their instructors shall provide immediate feedback to the City via the ASAUA Homeland Security Regional Training and Exercise Program Manger regarding all customer requests for new or additional services or to lodge complaints. 13. The Proposer will be paid for time, materials and for services rendered. Training days are generally eight (8) hours long, e.g. 8AM-5PM, including a one (1) hour lunch. The schedule should include regular breaks on a 50110 break ratio -- for every fifty (50) minutes of instruction, there should be a ten (10) minute break. Half days are defined as four (4) hours or less of curriculum. 14. Training venues may be provided by the City or by hosting agencies based on the needs of the course. Proposer must be able to secure training sites at any of the jurisdictions within the ASAUA. 15. All Proposer developed courses must be approved by California Office of Emergency Services (Cal OES) for reimbursement under the Homeland Security Grant Program prior to delivery. It is the responsibility of the Proposer to prepare all of the forms and documentation necessary to obtain all course approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. The City shall not be billed for any costs associated with obtaining these approvals. 16. The anticipated start date of this agreement is Fall of 2016. Usage under this agreement will begin at this time. 17. Depending on the training or exercise, the proposer's instructors and courses may be required to be California Peace Officer Standards & Training (POST) certified or California State Fire Marshal approved. It shall be the responsibility of the Proposer to obtain all POST certifications and California State Fire Marshal course approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for certifications and approval. The City shall not be billed for any costs associated with obtaining these certifications and approvals. RFQ No. 16-068 Page ].6 18. A list of "approved" courses is available from Cal OES at www.caloes.ca.gov and a list of Federal Emergency Management Agency (FEMA) approved classes is available at www.fema.gov/training 19. Proposers are responsible for providing all course materials and delivering it to the site(s) of all training. 20. Proposer will work with the ASAUA Homeland Security Regional Training and Exercise Program Manager and requesting agency to coordinate the training calendar and venue. 21. When required, Proposer must obtain the applicable certifications for developed courses before training begins. The need for certification will be determined by the ASAUA Training & Exercise Program Manager, It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required certifications. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for certification. The City shall not be billed for any costs associated with obtaining these certifications. 22. Proposer will be required to obtain Emergency Medical Association (EMA) or Emergency Management Institute (EMI) certification on developed courses if the course content contains materials that require state and/or federal certification. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for certification. The City shall not be billed for any costs associated with obtaining these certifications. 23. Proposer may not charge the City for materials brought to the class that are not utilized. 24. Proposers may be selected to provide training based on their expertise within a specific discipline. Rr-Q No. 16-068 Page 17 25. Proposers shall ensure that training participants are members of agencies or organizations located or operating within the ASAUA, or have been approved by the ASAUA Training & Exercise Program Manager or his designee. 26. Proposer shall ensure that, when required, an Environmental Historic Preservation (EHP) approval has been issued to the ASAUA before delivery of the training course. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required EHP approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. The City shall not be billed for any costs associated with obtaining these approvals. 27. Upon award of an agreement, the City will request a firm proposal from the approved qualified training provider on their proposed training courses whenever the need arises. 3.1.1 DELIVERABLES / REPORTS FOR TRAINING COURSES 1, Course Surveys / Evaluations a. The course surveys / evaluations results will be tabulated and scored by the Proposer. Summary of the results will be provided to the ASAUA Training & Exercise Program Manager. b. Completed course survey/evaluation forms will be provided to the ASAUA Training & Exercise Program Manager within 30 days of delivery of the training course. 2. Proposer must provide course flyers for all training courses to be delivered by Proposer. 3. Proposer will provide to the ASAUA Training & Exercise Program Manager all rosters and sign -in sheets upon completion of the training course for all training courses delivered. RFQ No. 16-068 Page 18 4. Proposer will provide certificates of completion to all students that successfully complete the training course at the conclusion of the training course and provide copies of the certificates to the ASAUA Training & Exercise Program Manager within 30 days of delivery of the training course. 3.7.2 QUANTITIES FOR TRAINING COURSES 1, Quantities listed herein are estimates and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied. 3.1.3 PRICING FOR TRAINING COURSES 1 2 3. 4. 5. All pricing quoted by Proposer in the RFQ and Response Packet will be considered by the grant office to be good faith estimates and used for budgetary planning purposes only. Firm price quotes will be requested from and provided by the selected qualified vendors during an informal solicitation for quotation and Purchase Order process and will remain firm for the term of any agreement that may be awarded as a result of this RFQ. Unless otherwise stated, Proposer agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the City. All prices are to be F.O.B, destination included. Any freight/delivery charges are to be Any price increase or decrease for subsequent contract terms may be negotiated between Proposer and City only after completion of the initial term. Taxes and freight charges: a. The City is soliciting a total price per single delivery of each training course. The price quoted for each training course shall be the total cost the City will pay including Sales, Use, or other taxes and all other charges. b. No charge for delivery, drayage, express, parcel post packing, cartage, Insurance, license fees, permits, costs of bonds, or any other purpose, RFQ No. 1.6-068 Page 19 except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the proposal. c. Amount paid for transportation of property to the City of Santa Ana is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee is the City of Santa Ana; as such papers may be acceptable by the carrier as proof of the exempt character of the shipment. d. Articles sold to the City of Santa Ana are exempt from certain Federal excise taxes. The City will furnish an exemption certificate. 6. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions. 7. Price quotes shall include any and all payment incentives available to the City. 8. Proposers are advised that in the evaluation of costs, if applicable, it will be assumed the unit price quoted is correct in the case of a discrepancy between the unit price and an extension. 9. Federal and State minimum wage laws apply. The City has no requirements for living wages. The City is not imposing any additional requirements regarding wages. 3.1.4 AWARD FOR TRAINING COURSES 1. The City reserves the right to reject any or all responses that materially differ from any terms contained in this RFQ or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide an opportunity for Proposers to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the City. 2. The City reserves the right to award an agreement to a single Proposer or multiple Proposers. RFQ No. 16-068 Page 20 3. The City has the right to decline to award an agreement or any part thereof for any reason. 4. City Council approval to award an Agreement pursuant to this RFQ will be required. 6. Any agreement must be negotiated, finalized, and approved by the recommend vendor prior to City Council approval. 6. The RFQ specifications, terms, conditions, and Exhibits, RFQ Addenda and Proposer's proposal, may be incorporated into and made a part of any agreement that may be awarded as a result of this RFQ. 3.1.8 METHOD OF ORDERING TRAINING COURSES 1. As training is required, solicitations in the form of firm price quotations will be requested from the vendors with which the City has an Agreement. 2. Individual order price quotations shall be provided upon request per project and shall Include, but not be limited to, an identifying (quotation) number, date, City of Santa Ana agreement number, requestor name and phone number, ship to location, itemization of services with complete description and price per item and a summary of total cost for services, shipping, and tax. 3. Price quotations will be reviewed and vendors will be selected by the UASI Grant Office. Written Purchase Orders (POs) will be issued upon approval of written itemized quotations received from the Proposer. 4. POs will be faxed, transmitted electronically, or mailed and shall be the only authorization for the Proposer to place an order. 5. POs and payments for service will be issued only In the name of the Proposer. 6. Proposer shall adapt to changes to the ordering method or ordering procedures as required by the City during the term of the agreement. 7. Change orders shall be agreed upon by Proposer and City and issued as needed in writing by the City. RFQ No. 1.6-065 Page 21 1 3.1.6 INVOICING FOR TRAINING COURSES 1. Proposer shall invoice the City, unless otherwise advised, upon satisfactory receipt of performance of services. 2. City will use best efforts to make payments within thirty (30) days following receipt and review of invoice and upon complete satisfactory receipt of performance of services. 3. Invoices should be mailed to: Sgt. Brad Hadley Santa Ana Police Department Homeland Security Division / M-18 60 Civic Center Plaza P.O. Box 1981 Santa Ana, CA 92701 4. City shall notify Proposer of any adjustments required to invoices. 5. Invoices shall have City PO number, invoice number, agreement number, remit to address and itemized services description and price as quoted and shall be accompanied by acceptable proof of delivery. 6. Proposer shall utilize standardized invoices upon request. 7. Invoices shall only be issued by the vendor who is awarded an agreement. 3.1.7 ACCOUNT MANAGER / SUPPORT STAFF FOR TRAINING COURSES 1. Proposer shall provide a dedicated competent account manager who shall be responsible for the City account / agreement. The account manager shall receive all orders from the City and shall be the primary contact for all issues regarding the Proposer's response to this RFQ and any agreement which may arise pursuant to this RFQ. RFQ No. 16-068 Page 22 2. Proposer shall also provide adequate, competent support staff that shall be able to service the City during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the agreement, training offered, and able to identify and resolve quickly any issues included, but not limited to order and invoicing problems. 3. Proposer account manager shall be familiar with City requirements and standards and work with the City to ensure that established standards are adhered to. 4. Proposer account manager shall keep the City and ASAUA Training & Exercise Program Manager informed of requests from departments as required. 3.2 EXERCISES 1. The ASAUA requires seminars, workshops, tabletops, drills, functional, and full-scale exercises in the following specific disciplines: a. Law Enforcement/Tactical b. Fire/Emergency Medical c. Public Health d. Emergency Management 2. The Proposer shall conduct seminars, workshops, tabletops, drills, functional, and full-scale exercises at various locations/venues within the ASAUA. All drills, functional and full scale exercises will require an EHP approval from FEMA/Cal OES prior to delivery. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required EHP approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. 3. All exercises must be conducted in a manner which adheres to all applicable state and federal guidelines, including exercise design and development guidelines outlined in the HSEEP. RFQ No. 16-068 Page 23 4. When conducting seminars, workshops, tabletops, drills, functional and full-scale exercises the Proposer shall provide all required exercise consumables, printed materials, handouts, and other materials such as, but not limited to, exercise manuals, special effects, actor moulage, supplies, signage, etc. 5. Proposer shall provide and assign high quality personnel such as exercise designers, directors, controllers, evaluators, and support personnel on a consistent basis to deliver the specified seminars, workshops, tabletops, drills, functional, and full-scale exercises. 6. Proposer shall provide all multi -media devices necessary for presentations during seminars, workshops, tabletops, drills, functional, full-scale exercises, and any planning meetings and conferences. 7. The Proposer and all of their exercise personnel shall provide immediate feedback to the City via the ASAUA Homeland Security Regional Training and Exercise Program Manger regarding all customer requests for new or additional services or to lodge complaints. 8. Seminar, workshop, tabletop, drill, functional and full-scale exercise venues may be provided by the City or by hosting agencies based on the needs of the exercise. Proposer must be able to secure exercise sites at any of the jurisdictions within the ASAUA. 9. Proposers are responsible for providing exercise materials and delivering it to the site(s) of all seminars, workshops, tabletops, drills, functional and full-scale exercises. 10. Proposer may not charge the City for materials brought to the seminars, workshops, tabletops, drills, functional, and full-scale exercises that are not utilized. 11. Proposers may be selected to provide seminars, workshops, tabletops, drills, functional, and full-scale exercises based on their expertise and experience within a specific discipline. RFQ No. 16-062 Page 24 12. Proposers shall ensure that exercise participants are members of agencies or organizations located or operating within the ASAUA, or have been approved by the ASAUA Training & Exercise Program Manager or his designee, 13. Proposer shall ensure that, when required, an Environmental Historic Preservation (EHP) approval letter has been issued to the ASAUA before delivery of any seminars, workshops, tabletops, drills, functional, and full-scale exercises. All drills, Functional and full scale exercises will require an EHP approval from FEMA/Cal OES prior to delivery. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required EHP approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. 3.2.1 QUALIFICATIONS —HOMELAND SECURITY EXERCISE EXPERIENCE The following elements outline the type of experience and expertise proposers should possess related to the development and delivery of seminars, workshops, tabletops, drills, functional and full-scale exercises. Proposers will document their experience and expertise in Attachment D — Proposal Response Packet. The ASAUA requires seminars, workshops, tabletops, drills, functional and full-scale exercises in the following specific disciplines: a. Law Enforcement/Tactical b. Fire/Emergency Medical c. Public Health d. Emergency Management 2. Proposer should be experienced and proficient in the design and delivery of relevant homeland security related seminars, workshops, tabletops, drills, functional and full- scale exercises. RFQ No, 16-068 Page 25 j 3. Proposer should have staff that Is experienced and proficient in developing seminars, workshops, tabletops, and drills, functional and full-scale exercises in accordance with HEESP guidelines. 4. Proposer should have staff that is experienced and proficient in conducting seminars, workshops, tabletops, drills, functional and full-scale exercises in accordance with HEESP guidelines. 5. Proposer should have staff that is experienced and proficient in providing training to and coordinating exercise evaluators, controllers, and Simulation Cell operators. 3.2.2 DELIVERABLES / REPORTS FOR EXERCISES 1. Exercise Documents a. Proposer shall provide all documents necessary to conduct seminars, workshops, tabletops, drills, functional and full-scale exercises in accordance with HEESP guidelines. These documents should include, but not be limited to: Exercise Plan, Controller/Evaluator Plan, Master Scenario Events List (MESL), Exercise Evaluation Guides, etc. 2. Proposer will provide rosters, sign -in sheets, and presentation materials for all planning meetings conducted in support of all seminars, workshops, tabletops, drills, functional and full-scale exercises and will deliver to the ASAUA Training & Exercise Program Manager upon completion of the planning activity. 3. proposer will provide rosters and sign -in sheets for all seminars, workshops, tabletops, drills, functional and full-scale exercises and will deliver to the ASAUA Training & Exercise Program Manager upon completion of the exercise activity. 4. Proposer will complete After Action Reports (AARs) for all seminars, workshops, tabletops, drills, functional and full-scale exercises. Copies of these AARs will be provided to the ASAUA Training & Exercise Program Coordinator within 60 days of any seminars, workshops, tabletops, drills, functional, and full-scale exercises. RFQ No. 16-068 Page 26 5. Proposer will complete an Improvement Plan for each seminar, workshop, tabletop, drill, functional and full-scale exercise delivered. Copies of the Improvement Plan will be provided to the ASAUA Training & Exercise Coordinator within 60 days of any seminars, workshops, tabletops, drills, functional, and full-scale exercises. 6. Proposer will upload, on behalf of the ASAUA, all necessary AARs and Improvement Plans into HSEEP within 60 days of completing any exercise activity. 3.2.3 QUANTITIES FOR EXERCISES Quantities listed herein are estimates and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied. 3.2.4 PRICING FOR EXERCISES 1. All price quotes offered during an informal request for quote process will remain firm for the term of the resulting PO under the Agreement. 2. Unless otherwise stated, Proposer agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the City. 3. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included. 4. Any price increase or decrease for subsequent contract terms may be negotiated between Proposer and City only after completion of the initial term. 5. Taxes and freight charges: a. The City is soliciting a total price per single delivery of each seminar, workshop, tabletop, drill, functional, and full-scale exercise. The price quoted for each seminar, workshop, tabletop, drill, functional, and full-scale exercise shall be the total cost the City will pay including Sales, Use, or other taxes and all other charges. b. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or any other purpose, RFQ No, 16-068 Page 27 except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the proposal. c. Amount paid for transportation of property to the City of Santa Ana is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee is the City of Santa Ana; as such papers may be acceptable by the carrier as proof of the exempt character of the shipment. d. Articles sold to the City of Santa Ana are exempt from certain Federal excise taxes. The City will furnish an exemption certificate. 6. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions. 7. Price quotes shall include any and all payment incentives available to the City. & Proposer are advised that in the evaluation of costs, if applicable, it will be assumed the unit price quoted is correct in the case of a discrepancy between the unit price and an extension. 9. Federal and State minimum wage laws apply. The City has no requirements for living wages. The City is not imposing any additional requirements regarding wages. 3.2.5 AWARD FOR EXERCISES 1. The City reserves the right to reject any or all responses that materially differ from any terms contained in this RFQ or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide an opportunity for proposers to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the City. 2. The City reserves the right to award to a single or multiple proposers. RFQ No. 16-068 Page 28 3. The City has the right to decline to award an agreement or any part thereof for any reason. 4. City Council approval to award an Agreement will be required. 5, The Master Agreement must be negotiated, finalized, and signed by the recommend awardee(s) prior to City Council approval. 6. Final Master Agreement terms and conditions will be negotiated with the selected vendors. 7. The RFQ specifications, terms, conditions, and Exhibits, RFQ Addenda and Proposer's proposal, may be incorporated into and made a part of any agreement that may be awarded as a result of this RFQ. 3.2.6 METHOD OF ORDERING FOR EXERCISES 1. As an exercise is required, solicitations in the form of a firm price quotation will be requested from the vendors. 2. Proposers who have been qualified will be provided a scope of work for the desired seminar, workshop, tabletop, drill, functional or full-scale exercise and requested to provide a written quotation. These quotations will be reviewed and evaluated by the ASAUA Grant Office. 3. Individual order price quotations shalt be provided upon request per project and shall include, but not be limited to, an identifying (quotation) number, date, City of Santa Ana agreement number, requestor name and phone number, ship to location, itemization of services with complete description and price per item and a summary of total cost for services, shipping, and tax. 4. Written Purchase Orders (POs) will be issued upon approval of written itemized quotations received from the Proposer(s). 5. POs will be taxed, transmitted electronically, or mailed and shall be the only authorization for the Proposer to place an order. RFQ No. 1,6-065 Page 29 6. POs and payments for service will be Issued only in the name of the Proposer, 7. Proposer shall adapt to changes to the ordering method or ordering procedures as required by the City during the term of the agreement. 8. Change orders shall be agreed upon by Proposer and City and issued as needed in writing by the City. 3.2.7 INVOICING FOR EXERCISES 1. Proposer shall invoice the City, unless otherwise advised, upon satisfactory receipt of performance of services. 2. The Proposer will submit invoices according to milestones that are mutually agreed upon by the City and the Proposer, and will be established at the time an agreement is entered into between the City and the Proposer. 3. Invoices should be mailed to: Sgt. Brad Hadley Santa Ana Police Department Homeland Security Division / M-18 60 Civic Center Plaza P.O. Box 1981 Santa Ana, CA 92701 4. City will use best efforts to make payments within thirty (30) days following receipt and review of invoice and upon complete satisfactory receipt of performance of services. 5. City shall notify Proposer of any adjustments required to invoices. 6. Invoices shall contain Agreement number, City PO number, invoice number, remit to address and itemized services description and price as quoted and shall be accompanied by acceptable proof of delivery. RFQ No, 16-068 Page 30 7. Proposer shall utilize standardized invoice upon request. 8. Invoices shall only be issued by the Proposer who is awarded an agreement. 9. Payments will be issued to and invoices must be received from the same Proposer whose name is specified on the POs. 3.2.8 ACCOUNT MANAGER /SUPPORT STAFF FOR EXERCISES 1. Proposer shall provide a dedicated competent account manager who shall be responsible for the City account ! agreement. The account manager shall receive all orders from the City and shall be the primary contact for all issues regarding the Proposer's response to this RFQ and any agreement which may arise pursuant to this RFQ. 2, Proposer shall also provide adequate, competent support staff that shall be able to service the City during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the agreement, training offered, and able to identify and resolve quickly any issues included, but not limited to order and invoicing problems. 3, Proposer account manager shall be familiar with City requirements and standards and work with the City to ensure that established standards are adhered to. 4. Proposer account manager shall keep the City and ASAUA Training & Exercise Program Manager informed of requests from departments as required. RFQ No. 16-068 Page 31 e<7 MAK L CERTIFICATE OF LIABILITY INSURANCE 8001 DAT9(MMIDD/YYYY) 1 9/12/2016 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PR 0 CER WEAVER BROS INS ASSOCS INC/PHS CONTACT NAME: PHONE, E.p. (866) 467-8730 iwc, Nof. (888) 443-6112 630405 P: (866) 467-8730 F: (888) 443-6112 E-MAILADDRESS: PO BOX 29611 INSURERS) AFFORDING COVERAGE NAIC# CHARLOTTE NC 28229 INSURER A. Hartford Casualty Ins Co 29024 INSURED INSURER a: US Liability Insurance Co. 25895 INSURER c CLAIMS -MADE OCCUR ORGANIZATIONAL QUALITY ASSOCIATES INC. INSURER 2802 MOORINGS WAY SE INSURER E: SOUTHPORT NO 28461 INSURER r: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUITS POLTCYNUMRRR POLICYGPF MM/DD POLICYCXP LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1, 000, 000 CLAIMS -MADE OCCUR PREMIES(RENTED 5300 000 PREMISES R NTED nce) / MED ESP (Any ons parson) $10, 000 A X General Lia17 42 SBA BW3781 01/21/2016 01/21/2017 PERSONAL &ADV INJURY 51, 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE 52, 000, 000 POLICY❑ PRO -O LOC JECT PRODUCTS -COMPIOP AGE $2, 000, 000 OTHER. $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1 000 000 (Ea accident) / / BODILY INJURY (Per pardon) $ ANYAUTO A OWNED ASCHEDULED AUTOS ONLY UTOS 42 313A BW3781 01/21/2016 01/21/2017 BODILY INJURY (Per accident) $ PROPERTY DAMAGE 5 (Per accident) X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY 5 X UMBRELLA LIAR X OCCUR EACH OCCURRENCE t2,000,000 A EXCESS LIAB CLAIMS -MADE 42 SBA BW3781 01/21/2016 01/21/2017 AGGREGATE s2,000,000 UED X RETENTION$ 10, 0 0 1 $ WORKERS C'OMPENSd/ION dNDSUPLOYRRTIJAMEITY PER OTH- STATUTE ER E L. EACH ACCI DENT ANY PROPRI ETORIPARTNERIEXECUTIVE YIN OFFICERIMEMBER EXCLUDED? (Mandefery IN NH) ❑ WA E.L, DISEASE -EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E. L. DISEASE -POLICY LIMIT $ S Professional Liab SPI011433J 07/19/2016 07/19/2017 $1,000,000/$3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Those usual to the Insured's Operations. CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights r s i' d. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD A, SEP 2 0 201 7 oilt- -70 t7 BY: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED City of Santa Ana BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Attn.: Purchasing Department AUTHORIZED REPRESENTATIVE 20 CIVIC CENTER PLZ SANTA ANA, CA 92701.L91 i ©1988-2015 ACORD CORPORATION. All rights r s i' d. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD A, SEP 2 0 201 7 oilt- -70 t7 BY: A� TMR CERTIFICATE OF LIABILITY INSURANCE 8022 DATE (MMIDD/YYYY) 9/8/2016 THIS CERTIFICATEIS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PROD LER PAYCHEX INSURANCE AGENCY INC/PAC 250881 P: F: (888) 443-6112 9 O PO BOX 015 33 SAN ANTONIO TX 78265 CONTACT NAME' (NOPHHOO,NgEvl): (AIc,Ne). (888) 443-6112 E-MAIL ADDRESS : INSURERR) AFFORDING COVERAGE NAIC# INSURER A: Twin City Fire Insurance Ca 29459 INSURED ORGANIZATIONAL QUALITY ASSOCIATES INC. 2802 MOORINGS WAY SE SOUTHPORT NC 28461 INSURER B'. INSURER C'. INSURERD: INSURER E'. INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LNSB TYPE OFINSURANCG Aldi SUER POLICYNUMBGR POLICYCF'F Mh//DD/YYY POLICYCXP LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE❑OCCUR DAMAGE TO RENTED $ PREMISES IF occurrence) MED EXP (Any ons psrsea) $ PERSONAL B ADV INJURY a GERD AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ POLICY PRO LOC ECT PRODUCTS - COMPIOP AGG y OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (En accident) S BODILY INJURY (Par parson) 5 ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident); PROPERTY DAMAGE HIRED NON -OWNED AUTOS ONLY AUTOS ONLY (Peraccldent) $ UMBRELLA LIAR OCCUR EACH OCCURRENCE EXCESS LAB CLAIMS -MADE AGGREGATE oac RETENTIONS WORN6RS C'OMPfiNSAT(ON ANDFADVOYERS'UARILITY PER OTH- y' STATUTE ER E.L, EACH ACCIDENT 1, 000,000 ANY PROPRIETORIPARTNERIEXECUTIVE YIN OFFICERIMEMBER EXCLUDED? NDUd toryin NH) ❑ MIAA 76 WEG G118529 03/19/2016 03/19/2017 E.L. DISEASE -EA EMPLOYEE $1, 000,000 If yes, describe under OPERATIONS be DESCRIPTION un low E.L. DISEASE - POLICY LIMIT 11r 000r 000 DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Those usual to the Insured's Operations. CERTIFICATE HOLDER CANCELLATION © 1988.2015 ACORD CORPORATION. All rights res? All ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED Cit of Santa Arid Y BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Attn. : Purchasing Department AUTHORIZED REPRESENTATIVE 20 CIVIC CENTER PLZ �%� SANTA ANA, CA 92701 / © 1988.2015 ACORD CORPORATION. All rights res? All ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD `aka 'l`� CERTIFICATE OF LIABILITY INSURANCE DATE(MM)DD/YYYY) 11/20/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemengs). PRODUCER CONTACT PAYCHEX INSURANCE AGENCY INC/PAC 76250881 NAME, PHONE (877)287-1312 INC, No, Eat): FAX (888)443-6112 (AIC, No): 150 SAWGRASS DRIVE E-MAIL ROCHESTER NY14620 ADDRESS: INSURER(s) AFFORDING COVERAGE NNCe INSURER A: Hartford Fire and Its P&C Affiliates 00914 INSURED INSURER 8: ORGANIZATIONAL QUALITY ASSOCIATES INC. INsuRERc: 2802 MOORINGS WAY SE INSURER D: SOUTHPORT NC 28461-8328 INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATEDMOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSS TYPE OF INSURANCE ADDL SUB POLICY NUMBER POLICY EFF POLICY EXP OMITS COMMERCIAL GENERAL LIABILITY CLNMS-MADE ❑OCCUR EACH OCCURRENCE DAMAGE TO RENTED MED EXP (Any one P.mor) PERSONAL B ADV INJURY GEWL AGGREGATE LIMIT APPLIES PER PoLICY ❑ P"o- ❑LOC OTHER: GENERAL AGGREGATE PRODUCTS-COMPIOPAGG AUTOMOBILE LIABILITY ANY AUTO ALL OWNED F7SCHEDUUED AUTOS AUTOS HIREDAUTOS NON-0WNEO AUTOS COMBINED SINGLE LIMIT (Ea mxidene BODILY INJURY (Per P.) BODILY INJURY (Per accident) OPERTY DAMAGE r acddenl UMBRELLA LIAR EXCESS UAB OCCUR CLAIMS -MAGE CHOCCURRENCE !AGGREGATE OEO RETENTION S A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETORIPARTNERIEXECUTIVE yN OFFICERIMEMBEREXCLUDED? (Mandatory In NH) Ifyes, describe under DESCRIPTION OF OPERATIONSI NIA 76 WEG GH8529 03/19/2018 03/19/2019 PER OTH- STATUTE E.LEACH ACCIDENT $1,000,00 c E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE -PoLICY UMR $1,000,00 DESCRIPTION OF OPERATIONS/LOCATIONS / VEHICLES (ACORO 101, AddRional Remarks Schedule, may be anacbed It more space is mqulrW) Those usual to the Insured's Operations. CFRTIFICATF HOLDER CANCELLATION CITY OF SANTA ANA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 CIVIC CENTER PLZ THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN SANTA ANA CA 92701 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE =w/rAwndiffel ri—wra ©1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD THE ATHE HARTFORD BUSINESS SERVICE CENTER 3600 WISEMAN BLVD HARTFORD SAN ANTONIO TX 78251 City of Santa Ana 20 CIVIC CENTER PLZ SANTA ANA CA 92701 Account Information: s : ORGANIZATIONAL QUALITY Policy Holder Detail ASSOCIATES INC. November 20, 2018 %Q Contact Us Business Service Center Business Hours: Monday - Friday (7AM - 7PM Central Standard Time) Phone: (866) 467-8730 Fax: (888) 443-6112 Email: aoencv.services0thehartford.com Website: httos:/Ibusiness.thehartford.com Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team WLTRO05 CERTIFICATE OF LIABILITY INSURANCE GATE (NMAIDIYYYY) 11/20/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT WEAVER BROS INS ASSOCS INC/PHS NAME: LIMITS 42630405 THE HARTFORD BUSINESS SERVICE CENTER 3600 WISEMAN BLVD SAN ANTONIO, TX 78265 (AIC No, Ext): (866) 467-8730 AX (A/C, No): (888) 443-6112 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAICO INSURED INSURER A: The Hartford Casualty Insurance 29424 ORGANIZATIONAL QUALITY ASSOCIATES INC. Company 2802 MOORINGS WAY SE INSURER e : SOUTHPORT NO 28461-8328 INSURER C 42 SBA BW3781 INSURER D 01/21/2019 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS 15 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUB MID POLICY NUMBER POLICY EFF IMMIDDdYYYY1 POLICY E LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,00 OCCUR CLAIMS-MADEEMI DAMAGE TO RENTED nc $300,00 EEa ne X MED EXP (My one person) $10,00 X General Liability A 42 SBA BW3781 01/21/2016 01/21/2019 1 PERSONAL &ADV INJURY 0 .00 GENT AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $2,000,0001 POLICY E PRO- ❑ LOC JECT PRODUCTS - COMPIOP AGG $2,000,00 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,00 Ea accident) BODILY INJURY (Per person) ANY AUTO A ALLOWNED M SCHEDULED AUTOS AUTOS 42 SBA BW3781 01/21/2018 01/21/2019 BODILY INJURY (Par accident) X HIRED AUTOS X ""WINED AUTOS PROPERTY DAMAGE Per accident yJ UMBRELLALIAB IV OCCUR EACH OCCURRENCE $2,000,000 A EXCESS UAB CLAIMS -MADE 42 SBA BW3781 01/21/2018 01/21/2019 AGGREGATE $2,000,00 DED X RETENTION s 10,000 WORKERS COMPENSATIONPER OTH- AND EMPLOYERS' LIABILITY STA TUTE E.L EACH ACCIDENT ANY PROPRIETOMPARTNERIEXECUTNE YIN OFFICER/MEMBER EXCLUDED? NIA E.L. DISEASE -EA EMPLOYEE (Mandatory in NH) If yea, diecnbe under DESCRIPTIONP E.L DISEASE -POLICY LIMIT A EMPLOYMENT PRACTICES LIABILITY 42 SBA BW3781 I01,21/20,8101/21/2019 Each Claim Limit $5,00 Aggregate Limit $5,0000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, may be aftached If more space Is required) Those usual to the Insured's Operations.Please see Additional Remarks Schedule Acord Form 101 attached CERTIFICATE HOLDER CANCELLATION CITY OF SANTA ANA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 CIVIC CENTER PLZ THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN SANTA ANA CA 92701 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE e/�BA/) r�GltO�Ritl-Ge�2l ©1988-2015 ACORD CORPO �TI . A Yrights r •erved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: LOC#: ACOliO°p ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED WEAVER BROS INS ASSOCS INC/PHS ORGANIZATIONAL QUALITY ASSOCIATES I NC. 2802 MOORINGS WAY SE SOUTHPORT NC 28461 POLICY NUMBER SEE ACORD 25 CARRIER NAIC CODE SEE ACORD 25 EFFECTIVE DATE: SEE ACORD 25 THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM FORM NUMBER: ACORD 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. Notice of Cancellation will be provided in accordance with Form SS1223, attached to this policy. Coverage is primary and noncontributory per the Business Liability Coverage Form SS0008, attached to this policy