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HomeMy WebLinkAboutSECURITY SOLUTIONS INTERNATIONAL, INC. (SSI) - 2016INSURAMEON FIR, A-2016 -251 WORK MAY PROCECO UNTIL INSURANCE EXPRES CLEF ~COUNCIL DATE:0 ,Ipv' \4 AGREEMENT TO PROVIDE TRAINING COURSES AND EXERCISES FOR THE ANAHEIM 1 SAN'T'A ANA URBAN AREA ON AN AS -N1 FDED BASIS THIS AGREEMENT is made and entered into this loth day of August, 2016 by and between Security Solutions International, hoc. ( "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Oil June 6, 2016, the Santa Ana Police Department ( "SAPM) issued Request for Qualiil.oations No. 16 -068, by which it sought to identity and qualify suitable vendors capable of delivering a broad choice of homeland security - related training courses and exercisers conducted by professionals in the fields of law, fare, public health, and emergency management. B. These courses are in support of the Anaheim/Santa. Ana. Urbana Area ( "ASAIJA ") Homeland Security Regional Training and Exercise Program and will be funded by a grant awarded to the City by the United States Department of Homcltnld Security's Urban Areas Security initiative ( "UAS1") and administered. by SAPD, The ASAUA consists of the incorporated cities in Orange County and the police departments of the University of California, h-vine, and. California, State University, Fullerton. C. Through SAPD, the training and exercise programs will be made available to agencies in the ASALIA on an as- needed basis to enhance domestic preparedness for acts of terrorism, D. Contractor submitted a responsive proposal that was among those selected by the City. E, In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting ftrua in theField. NOW THEREFORE, In consideration of the mutual nuad respective promises, and subject to (lie terns and conditions hereinafter set Forth, the parties agree as follows: 1. SCOPE OF SERVICI +IS On an as- neefle i basis, and at the sole discretion of City, Contractor shall conduct the training and/or exercise programs described in Exhibit A to this Agreement. Contractor's proposal is hicorporated by reference as though fully set forth herein. In the performance of all services, Contractor shall comply with the technical specifications provided in Section Ill of RFQ Aka. '16 -068, which are incorporated by reference and attached as Exhibit B. 2. CHANGE ORDERS To maintain flexibility that allows first responders to address emerging and unforeseeable threats, dic ASAUA Homeland Security 'Regional Training and Exercise Program will utilize a. Change Order Provision to request other training and exercise courses at the City's request. Change Orders will be used to approve training anchor exercises and can modify the existing scope of work- Cor specialty and other ad- hoe training and exorcises on an as neede d basis. Change Orders will be drafted by the UA,SI Grant Coordinator, reviewed and approved by the Contractor, thou forwarded to the Chief of Police and the City Manager for the City of Santa Ana or their designees for approval. 3. COMPENSATION a. City neither warrants nor guarantees any minininot or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services, performed under-this Agreement (i) at the rates and charges identified in Exhibit A and (ii) in accordance with the payment provisions set forth in the technical specifications attached as Exhibit B. Any compensation payable to Contractor shall be paid from a portion of the above-referenced UASI grant awarded to the City in the amount of $2,253,140, which shall serve as the total amount payable for all training and exercise programs supplied order RFQ No. 16-068, b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made far work that fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on the date stated above and continue through August 15, 2019, unless teirninated earlier in accordance with Section I s, below. The term of this Agreement may be extended for a single (1) one-year period upon a writing executed by the City Manager and doe 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreentent, be construed to be an independent contractor and not an employee of the City. 'this Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs tile services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governingstjob sctviees, Contractor I , s, h al Pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents Or works of authorship fixed in any tangible modiurn of expression, inclilding but not limited to, physical drawings or data magetically or otherwise; recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data!'). Contractor shall require all subcontractors to agree in writing that City is granted allon-exclusive and perpetual license for tiny Documents & Data the subcontractor prepares under thus Agreement. Contractor represents and warrants that Contractorbas the legal right to license any and all Documents & Data, Contractor makes no 81.161, representation and warranty in regard to Docinnorits & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any th-no, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work wider this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a, Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The innoonts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom. and property damage, in the total ainowit of $1,000,000 per occurrence, with $2,000,000' in the aggregate. Such insurance shall (a) name die City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or selfinsurance programs maintained by the City; and (c) contain standard separation of insureds provisions, b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence, Such insurance shall include coverage for owned, hired and non-owned automobiles, e. Worker's Compensation Insurance. In accordance with the California Labor Code. Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self�insurancc. Prior to eounuencing the performance of the work wider this Agreement, Contractor agrees to obtain and maintain any eiriployer's liability insurance with limits not less than $ 1,000,000 per accidtait, d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $ 1,000,000 Per claim with $2,000,000 in the aggregate. Thefellowing requirements apply to the insurance to be Provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in fall force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be Runisbed to 1110 City upon execution of this Agreement and shall be. approved by the City, (iii) Certificates and policies shall state that the Policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) clays prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is it force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall, not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Contractor agrees to and shall indemnify, defend, and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just, compensation, restitution, Judicial or equitable relief arising out of claims for personal ini My, including death, and claims for property damage, which may arise from the negligence or willful misconduct of the Contractor or its, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and coats for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Contractor's inderrmificaiion obligations in this section slmall survive expiration of this Agreement. 9. IN TFIJL,ECTUAl.,:P'RO111?,RTYIN1 FIVINIFICATION Contractor shall defend, indemnify, and hold harmless City, its officers, agents, representatives, and employees against any and all liability or losses, including costs and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright, alleged or contained in the work product or documents provided or used by Contractor under this Agreement. 10. CONTORMI'I'V WITH LAW AND SAFE TY ]n performing any services under this Agreement, Contractor shall observe and comply with all applicable laws, ordinances, codes, kind regulations of goventrnontal agencies, including federal, state, municipal, and local governing bodies having jurisdiction over the scope of services, including all provisions of the California Occupational Safety and Health Act. Contractor shall indemnify; defend, and hold harmless City from any and all liability, Hines, penalties, and consequences from any of Contractors failures to comply with such laws, ordinances, codes, and regulations. IL RECORDS Contractor shall keep records and invoices in connection with the worn to be performed under this Agreement. Contractor shall maintain complete turd accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required bylaw, from the date of final payment to Contractor r rider this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a reprosentative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement fox a period of three (3) years from the date of final payment to Contractor under this Agreement. 12. CONFIDENTIALITY If Contractor receives from the City ,information which due to the nahre of such information is reasonably runderstood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the sauce degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means, Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fruit of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor an obligation Of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 13. CON FLICT OF INTEREST CLAUSL Contractor covenants that it presently has no interests and shall not have interests, director indirect, which would conflict in any manner with the performance of services specifned under this Agreement. 14. NOTICE Any notice, tender, demand, delivery; or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic eom rrimication in the manner provided in this Section, to the following persons: To City: Clorl€ of the City Council City oC Santa Ana 20 Civic Center Plaza (lei -30) P.O. Box 1988 Santa Ana, CA 92702 -1989 Fax, 714- 647 -6956 With courtesy copies to: Brad Hadley, Sergeant UASI Grant Coordinator Homeland Security Division Santa Ana Police Department 00 Civic Center Plaza Santa Ana, CA 92701. To Contractor: Security Solutions International, hie. 13135 SW 134th St., Suite #103 Miami, TL 33186 A patty may change its address by giving notice in writing to the other party, Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as se1::Corth above. If sent by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 15. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachruuents hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City, Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 16. ASSTGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign., transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assi.ginnent, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retainer] by City. 17. WAIVER No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or remedy shall be dect ued a waiver of any other breach, 'failure, right, or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. TERMINATION This Agreement rnay be terminated by the City upon thirty (30) clays written notice of termination. Ira such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation fox all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. Asa condition of such payment, City may require Contractor to deliver to the City all work product completed as of such date, and in such case snob. work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. la. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement, 19. NONDISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital, status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity enmployer and shall comply with all applicable federal, state and local laws and regulations. 20. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, acrd enforcement of any of the clauses of dais Agreement shall be determined and governed by the laws of the State of California. Bosh ,parties further agree that Orange County, California, shall be the venue for any action or,procceding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor shall, throughout Clio tern of this Agreement, maintain all necessary licenscs, permits, approvals, waivers, and exemptions necessary for the provision of tlae services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and inwritiag of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21 CERTIFICATIONS a. Debarment and Suspension. Contractor will comply, and all its subcontractors will comply, with applicable federal suspension and debarment regulations including, but not limited to, Executive Orders 12549 and 12659, and 2 Code of P "ederal Regulations (CFR) §240.212 and codified in 2 CFR Part 200, b, Section 504 of the Rehabilitation Act of 1973. All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (Tine Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurtumcethat no otherwise qualified disabled person shall, son ely by reason of disability be excluded from the participation in, be denied the benefits of or be subi cot to discrimination, includingdiserinunatiou in employment, in any program or activity that reeei ves orbonefits from federal financial assistance. Contractor agrees it will ensure that requirements of"i he Act shall be .included in any agreements with and be binding on all of its subcontractors, assignees, or successors. o. Americans with Disabilities Act of 1990 (ADA). Contractor must comply with all requirements of the Americans, with Disabilities Act of 1990 (ADA), as applicable, d. Lobbying and Political Activity, None of the fbnds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". el Contractor will comply, and all its subcontractors will comply, with all applicable lobbying prohibitions and laws, including those found in United States Code Title 31, § 1352, et seq., and agrees that none of the funds provided under this award may be expended by the Contractor to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. f. Contractor will comply, and all its subcontractors will comply, with all requirements of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352), as applicable. & Non-Discrimination and Equal Opportunity. Contractor will comply, and all its subcontractors will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title 11 of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drag Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; 'Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Nort-Disorimination Regulations, 28 CFR Part 42, Subparts C, 1), B, and G; and Department of Justice regulations on disability discrimitiation, 28 CFR Part 35 ruid 39. In the event a Federal or State court, Federal or State administrative agency, or the Contractor makes a finding of discrimination after a due process treating on the grounds of race, color, religion, national origin, sex, or disability against Contractor, Contractor will forward a copy of the findings to City, which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. 11. Contractor will comply, and all its subcontractors will comply, with all reqWrolnents of the Executive Order 1.1246 of September 24, 1965, entitled "Equal F,iiployinciit—Opportunity," as amended by Executive Order 11375 of Octobor 13, 1967,and as sul)j)lementedinDel)arLtuentofLabor regulations (41 CFR chapter 60), as tipplicablo, i. Contractor will comply, and all its subcontractors will comply, with all requirements of the California Public Contract Code Section 102953, as applicable, j. Contractor will comply, and all its subcontractors will comply, with all requirements of the Copeland "Anti-lCckback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. k. Contractor will comply, and all its subcontractors will comply, with all requirements of the Davis-Bacon Art (40 U.S,C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable, 1. Contractor will comply, and all its subcontractors will comply, with all requirements of Sections 103 and 107 of the Contract Work and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable, m. Contractor will comply, and all its subcontractors will comply, with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U"S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations (40 CFR part 15), as applicable. n. Contractor will comply, and all its subcontractors will comply, with all, requirements of tile Energy Policy and Conservation Act (Pub, L" 94 -163, 89 Stat. 871), (53 FR 8078, 8087, Mar. 11, 1488, as wileaded at 60 FR 19639, 19645, Apr, 19, 1995), as applicable, o. Contractor will comply, and all its subcontractors Will comply, with all regiurements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable.. P. Contractor agrees that the Department of Homeland Security shall have the authority to seek patent rights for any .process, product, invention or discovery developed and paid for with funding through this Agreement based oil the requirements of 37 CFR§ 401, as applicable. q Contractor may copyright any boobs, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA), and City reserve a royaltyftee, non - exclusive, and irrevocable license, to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the Contractorpurchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above inost be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights, 21 MISCELLAN' OUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shrill indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn, b, All Exhibits referenced herein and attached hereto shall be Incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: M D `.. aria. , %Iuizar d/ Cleric of the Council X I? ti' N TA ANA David Cavazos City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney -F�- 4, BY: John Funk Assistant City Attorney R E C47/ D E D 10 R* P:R 0 1�'A L Chic of Pollee Police Department 10 CONTRACTOR: z Contractor: Security Solutions Internatlonal, Inc. (SSI) EXHIBIT A List of Training/Classes and Exercises TRAINING J~ toolb r, Codes: Law Pn;'orcervienra Le Pre = P, Cmergency Medlcol5ervlczs = P(v15, F.rttergency Management = EM, pabllc HeaRh = PH, Other nisce sne =OD Course Title Description Discipline Total Course Cost (Estimated) Multiple Assault Counter Terrorism Action Capability (MACTAC) is a scalable response to the had spectrums of Active Shooter events and allows department leaders the confidence of nelylne on experts to design your response while maintaining the ability to respond to additional attacks. MACTAC Basic Objectives are to prepare individual LE officers arriving at the LE $31,220.00 .scene of an active shooter or other, terrorist Incident to differentiate quickly whatnot there Is the Intent to kill on :passe and respond by forming small groups that wive nce on the perpatrmtors /S and offeceively else small unit tactics to and the incident as soon as possible thus saving lives. Objectives arc to h'ain personnel arriving at the scent to .effectively command a squad or ad hoc unit to respond to attacks such as the recent attack In Orlando, FL. This course MACTAC Squad Leader was developed by OCOA and LAPD and has been rnodlfled by LE $11,2X,00 551 to incorporate performance objectives based on response by ad hoc units Formed at the scene and to enable these responders to effectively terminate a mass shooting, W bombing, or hostage incident as quickly as possible. Objective. Objective same as (`AA I'AC Basic; this course enables MACTAC Train in a Trainer participants in the basic prograin to train me in of their LE 523A00.00 agency. Page 1 a ( 6 Contractor! Seep rity Solutions International, Inc. ,SS I) Page 2 of 6 This course is designed to take you into the woir'd of social media research and investigations In a safe and OSINT Ee Social Media Research inconspicuous manner using an abundance of social media LE $11,200.00 resources that are widely used but under - considered, as sources of information by most clients. This course is designed to effecdvelq train a variety of differont personnel In how to detect behavioral anomalies in Behavioral and Predictive Analysis crowds by utilizing Israeli and global best practices developed LE, F, EMS, 514,600,00 at glnally forairport security, now available oryour EM, 06 personnel in a wide variety of customized course offerings. After attending this program, participants will understand Operational Response to Mass Casualty Incidents and recognize the fundamentals of mass casualty situations LE, F, EMS, $'-1,600'00 in public health emergencies and define the signlPlcance of EM, PH medical treatment during such situations. This program is designed for Law Enforcement and 5ecur¢y Professionals with the appropriate background and Advanced Homeland Security Training in Israel experionce to take part In this memorable mission to study LE, EM, F, $3,400.00 advanced topics In Homeland Security while visiting HIaifa, EMS the Northern Border, Tel Aviv, Jerusalem, Bethlehem, and the Dead Sea. The scope of this workshop Is to educate special operation Armored Vehicle Operations Workshop team members, command staff, and leadership on Issues LE $11,960.00 surrounding the acquisition and use of armored vehicles, modal /types available, and the operation of such vehicles. Page 2 of 6 Contractor: Security Solutions International, Inc. (Ssi) Page 3 of 6 The scope o f t his training program Is to teach SWAT and SOP team members flow to conduct operations with special use vohicles manufactured or adapted with ramps that can be Operational Use of Patriot 3 Ramp Systems elevated. The characteristics of these vehicles and their use are unique and require specific Instruction in order maximize LE $11,22CA0 their effectiveness In real world missions involving high threat trine and terrorist incidents while not compromising the safety of the team member using the equipment. The scope of this training program is to teach SWAT and SDP team members how to conduct an operation with special SWAT Counter Terror Unit Operations and Explosives chareeteristics peculiar to high threat crime and terrorist Mitigation Incidents with the objective of accomplishing the m15sion, 4E $23,600.oQ when there Are hostages involved, IEDs, booby traps, or suicide terrorists, with maximum safety for citizens, team members and surrounding assets. This course wilf evaluate inherent system vulnerebllities and Securing Public Traesportation provide a strategic approach to securing thern based on best LE, EM, PH $11„pgp.00 practices developed by Israel and the NYPD. Policing in an Era 4f Terrorism The objective of this course Is to relay operational strmagies and tactics for policing In the era of terrorism and crime. LE $11,200.D0 During this course, participants will gain valuable insight Into the thinking behind the Global Jihad and its manifecatlons rvniddie Eastern Culture and Terrorist Strategies here In the USA, This course will Introduce US officers Co The various critical analysis of the concepts that have the LE, EM, PH $9,gpp,QQ greatest Impact upon the interests Ind national security policies of the United States, Page 3 of 6 Contractor: Security Solutions International, Inc. (SSI} Page 4 of 6 The scope of this workshop Is to leach SWAT, K9 Handlers, andSOP team McMbers, EOD personnel, command level and leadership personnel staff how to conduct operations with the special characteristics peculiar to high threat crime and terrorist Incidents with the objective of accomplishing the Mitigation of Exp o.ilves Training missI00 whether there are hostages Involved, IEO`s, booby LE, EM, OD $11,950.00 trans, Orsuicee terrorists wIth maximum safety, for: citizens, team members and surrounding assets. This course showcases tactics, techniques and procedures that have I been used successfully through the world to resolve terrorist Incidents. This course enables an agency to plan, implement and deploy Aerial PlatNtnvn Shooting an aerial platform for response to either a requirement for LE _ nrin , observation or for Insertions. During this course, participants will learn how to understond the threats and risk to buildings, facilities, and the people within them and gain an appreciation of the techniques and solutions for physical protection. The use of architecture, building Safety and Enifineoring engineering, people and technology to deter attacks on LE, EM, PH $11,200.00 buildings, critical Infrastructure and public areas, or to mitigate the effects of an attack successfully carried out, will help students understand risk and threat analysis yethodologles and the benefits clan empirical study of the physical security of a facility. This course deals with advanced rescue techniques using Responder Heavy Collapse Speclahst nines and heavy equipment. The tactics are in the areas of PH, EM, 1=, $25,000.00 shoring, hrraking and breaching, lifting and rigging. EMS This course deals with basic employment terhnlque,s for: Confined Space Operations i Technician ropes, anchors, basic knoC.s, rope term:., self - extraction, and E, Em, Elvis, , 500 S14, .00 �_� team mem her recovery. OD Page 4 of 6 Contractor: security Solution, International, Inc. (551) Page 5 of 6 This workshop fs designed to educate participants on the types and effects of stress that confront processionals who Traumaric Events workshop serve in stressful occupations, The course employs hands- LE, F, EMS, 511,600.00 on, reality based examples that are both useful and EM enlightening, as well as lessens learned from the experiences of the Instructor, Participants learn basic rope skills so as to provide a wider CM, r0,0EMS, Responder Rope Course 1 response service to the public in multiple low and high angle $14,600.00 emergency conditions, Knowledge gained through course augments the rescuers ablllty to be adaptable and have greater problem solving capabilities when working within a rescue environment. 'factic al Combat Casualty Care These toolswlll be gelned through the implementation of LE C M, , M, EMS, $2?,8l10.04 innovative as-well as foundational evidence based OU .techniques and medicine to better serve the rescuers and their cbjectivp- This course will address the nature and scope of artivIdes and issues Involved in securing venues from the various Mass Gathering and Venue Security Management threats. Motives, methods, and Impact of threats will be LF, F, CMS, 57.1,600.00 discussed. This course also includes an examination ofthe EM, CID strategic and tactual planning implemented to detect, deter, prevent, and respond to potential threats. Page 5 of 6 Contractor: Security Solutions International, htc. (ssl) EXERCISES A) Disc ussloo -Based Exercises - Focus on strategic, Policy- or`enred Issues; facilitators and /or presenter; usually lead the discussion, keeping participants on track towards meeting exercise objectives. (" Note: Estimated costs are example casts only anddepictaranAe that as exercise mayfall within. Actual costs can vary and is dependent on the size, scope, and variables Involved with a particular exercise) Exercise Type Description Variables Range of Cost (Estimated) "Not Applicable - Exenri.se services not proposed by Contractor B) Operation -Based Exercises - used to validate plans, porcies, agreements, and procedures; cfarify roles and responslbilities; and identify resource Paps. Exerclses are characteriz -d by actual reaction to an exercise scenario, such as nitlating communications ar meblllz;ng personnel and resources. ("Ara re: Estimated costs are example costs only and deplete range that an exercise may fall within. Actual costs can vary and fs dependent on the size, scope, and variables Involved with a particular extuelse) I Exercise Type Description Variables Range of Cost (Estimated) " -Not Applicable - Exerdse services not pr'apnsed by Coao'actor page 6 of C 310 3,11 SECTION III EXHIBIT B TECHNICAL SPECIFICATIONS REQUIREMENTS The specific requirements of the RFQ have been listed in two sections to allow proposers to respond to either, the training courses component, the exercise component, or both, There Is no requirement the Proposer must respond to both components of the RFQ, TRAINING COURSES I. The ASAUA requires training courses In the following specific disciplines: a. Law Enforcement/Tactical b. Fire/Emergency Medical c. Public Health d, Emergency Management 2. The Proposer shall conduct training courses at various locations/venues within the ASAUA. 3. The Proposer shall prepare course flyers, register attendees, record attendance by signed roster, provide certificates of completions, and verify course completion by the participants. 4. The Proposer shall prepare and present specified training courses, Course material shall be available at the time the training is provided for each of the training courses the Proposer has outlined in their proposal. 5. All training courses presented must meet state and federal guidelines and be approved by Cal OES and DDS for reimbursement under the 1-101no, land Security Grant Program Prior to delivery, Refer to the Cal DES website at: jtLp.gw wyLa sL divisfons/cali s z p, and the DFIS webslte at: RFQ No. 16-068 Page 1.4 httns.l /www.fema,gov /train ng for further information regarding state and federal guidelines for Department of Homeland Security grants. If any portion of the training course Occurs outside of the classroom, an Environmental & Historic Preservation (EHP) approval must be obtained from FEMA/Cal OES prior to delivery of the course. The EHP approval is location specific and if an EHP approval is required, one must be obtained for each location where the course is delivered. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required approvals, The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. The City shall not be billed for any costs associated With obtaining these approvals, 6. The Proposer shall offer course content that satisfy the five preparedness priorities identified In the ASAUA Multiyear Training & Exercises plan. The ASAUA MTEP Is attached for reference. 7. The Proposer shalt provide all required training material, handouts, course syllabus and/or written curriculum. 8. 'rhe Proposer shall collect written survey comments/course evaluations from participants at the conclusion of every course offered. Survey/course evaluations will be conducted in a manner specified by the City. A standardized course survey form will be provided to the successful proposers. 9. The City reserves the right to cancel the training course with fourteen (14) calendar days' notice of delivery date, and not be charged for the class, travel costs, or training materials by the vendor. 10. Proposer shall provide and assign high quality instructors on a consistent basis to deliver the specified courses, 11. All instructors shall use the methods suggested by the training protocols established such as maintaining and updating each training syllabus, introducing and following objectives for each class, completing training as described, and utilizing training aids such as audio /visual systems, kFQ No. 16-068 Page 15 12, The Proposer and all of their instructors shall provide immediate feedback to the City via the ASAUA Homeland Security Regional Training and Exercise Program Manger regarding all customer requests for new or additional services or to lodge complaints, 13. The Proposer will be paid for time, materials and for services rendered. Training days are generally eight (8) hours 10119, e,g. 8AM-5PM, including a one (1) hour lunch. The schedule should include regular breaks an a 50/10 break ratio — for every fifty (50) minutes of instruction, there should be a ten (10) minute break. Half days are defined as four (4) hours or less of curriculum. 14. Training venues may be provided by the City or by hosting agencies based on the needs of the course. Proposer must be able to secure training sites at any of the jurisdictions within the ASAUA. 15. All Proposer developed courses must be approved by California Office of Emergency Services (Cal OES) for reimbursement under the Homeland Security Grant Program prior to delivery. It is the responsibility of the Proposer to prepare all of the forms and documentation necessary to obtain all course approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. The City shall not be billed for any costs associated with obtaining these approvals, 16. The anticipated start date of this agreement is Fall of 2016. Usage under this agreement will begin at this time, 17. Depending on the training or exercise, the proposer's instructors and Courses may be required to be California Peace Officer Standards & Training (POST) certified or California State Fire Marshal approved, It shall be the responsibility of the Proposer to obtain all POST codifications and California State Fire Marshal course approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for certifications and approval, The City shall not be billed for any costs associated with obtaining these certifications and approvals, RrQ No. 46.Q68 Pap 16 18, A list of "approved" courses is available from Cal OES at w�1w,.9a-Oes.0agoY and 8 list of Federal Emergency Management Agency (FEMA) approved classes is available at www.ferna.goy/training 19, Proposers are responsible for providing all course materials and delivering it to the site(s) of all training. 20. Proposer will work with the ASAUA Homeland Security Regional Training and Exercise Program Manager and requesting agency to coordinate the training calendar and venue. 21. When required, Proposer must obtain the applicable certifications for developed courses before training begins, The need for certification will be determined by the ASAUA Training & Exercise Program Manager. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required certifications. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for certification. The City shall not be billed for any costs associated with obtaining these certifications, 22. Proposer will be required to obtain Emergency Medical Association (EMA) or Emergency Management Institute (EMI) certification on developed courses if the course content contains materials that require state and/or federal certification. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for certification. The City shall not be billed for any costs associated with obtaining , these certifications. 23, Proposer may not charge the City for materials brought to the class that are not utilized, 24. Proposers may be selected to provide training based on their expertise within a specific discipline. RFQ No. 16-068 Page 17 25. Proposers shall ensure that training participants are members of agencies Or organizations located or operating within the ASAUA, or have been approved by the ASAUA Training & Exercise Program Manager or his designee, 26. Proposer shall ensure that, when required, an Environmental Historic Preservation (EHP) approval has been Issued to the ASAUA before delivery of the training course. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required EHP approvals. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval, The City shall not be billed for any costs associated with obtaining these approvals, 27. Upon award of an agreement, the City will request a firm proposal from the approved qualified training provider on their proposed training courses whenever the need arises. 3.1.1 2ELlVERABLELq.j.,REEi CRTS FQRTPAININ�QQRSES 9. Course Surveys / Evaluations a. The course surveys / evaluations results will be tabulated and scored by the Proposer. Summary of the results will be provided to the ASAUA Training & Exercise Program Manager. b. Completed course survey/evaluation forms will be provided to the ASAUA Training 8, Exercise Program Manager within 30 days of delivery of the training course, 2. Proposer must provide course flyers for all training courses to be delivered by Proposer, 3. Proposer will provide to the ASAUA Training & Exercise Program Manager all rosters and sigri-In shoots upon completion of the training course for all training courses delivered. RrQ No, 16-068 Page 18 4. Proposer will provide certificates of completion to all students that successfully complete the training course at the conclusion of the training course and provide copies of the certificates to the ASAUA Training & Exercise Program Manager within 30 days of delivery of the training course, 3.1.2 QUANTITIES FOR TRAINING COURSES 1. Quantities listed herein are estimates and are not to be construed as a commitment, No minimum or maximum is guaranteed or implied. 3.1.3 PRICING FOR TRAINING COURSES 1. All pricing quoted by Proposer in the RFQ and Response Packet will be considered by the grant office to be good faith estimates and used for budgetary planning purposes only. Firm price quotes will be requested from and provided by the selected qualified vendors during an informal solicitation for quotation and Purchase Order process and will remain firm for the term of any agreement that may be awarded as a result of this RFQ. 2. Unless otherwise stated, Proposer agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the City. 3, All prices are to be F.O.B. destination, Any freight/delivery charges are to be Included. 4, Any price increase or decrease for subsequent contract terms may be negotiated between Proposer and City only after completion of the initial term, 5. Taxes and freight charges; a. The City is soliciting a total price per single delivery of each training course. The price quoted for each training course shall be the total cost the City will pay including Sales, Use, or other taxes and all other charges. b. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or any other purpose, RFQ No, 16-068 Page 119 except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the proposal, c. Amount paid for transportation of property to the City of Santa Ana is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee is the City of Santa Ana; as such papers may be acceptable by the carrier as proof of the exempt character of the shipment, d, Articles sold to the City of Santa Ana are exempt from certain Federal excise taxes, The City will furnish an exemption certificate. 6. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions. 7. Price quotes shall include any and all payment incentives available to the City, S. Proposers are advised that in the evaluation of costs, if applicable, it will be assumed the unit price quoted is correct in the case of a discrepancy between the unit price and an extension. 9_ Federal and State minli-num wage laws apply, The City has no requirements for living wages, The City is not imposing any additional requirements regarding wages, 3.1.4 AWARD FOR TRAINING COURSES 1 The City reserves the right to reject any or all responses that materially differ from any terms contained in this RFQ or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide an opportunity for Proposers to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the City, 2. The City reserves the right to award an agreement to a single Proposer or multiple Proposers. RFQ No. 16-068 Pip 20 3. The City has the right to decline to award an agreement or any part thereof for any reason, 4. City Council approval to award an Agreement pursuant to this RFQ will be required. 5. Any agreement must be negotiated, finalized, and approved by the recommend vendor prior to City Council approval, 6. The RFQ specifications, terms, conditions, and Exhibits, RFQ Addenda and Proposer's proposal, may be incorporated into and made a part of any agreement that may be awarded as a result of this RFQ, 3.1.5 METHOD OF ORDERING TRAINING COURSES 1 As training Is required, solicitations in the form of firm price quotations will be requested from the vendors with which the City has an Agreement, 2. Individual order price, quotation,,, shall be provided upon request per project and shall include, but not be limited to, an identifying (quotation) number, date, City of Santa Ana agreement number, requestor name and phone number, ship to location, itemization of services with complete description and price per stern and a summary of total cost for services, shipping, and tax, 3. Price quotations will be reviewed and vendors will be selected by the UASI Grant Office. Written Purchase Orders (POs) will be issued upon approval of written Itemized quotations received from the Proposer. 4. POs will be faxed, transmitted electronically, or mated and shall be the only authorization for the Proposer to place an order. 6, POs and payments for service will be issued only in the name of the Proposer. 6. Proposer shall adapt to changes to the ordering method or ordering procedures as required by the City during the term of the agreement. 7. Change orders shall be agreed upon by Proposer and City and issued as needed in writing by the City, RPQ No, 16-068 Page 21 3.1.6 INVOICING FOR TRAINING COURSES Proposer shall invoice the City, unless otherwise advised, upon satisfactory receipt of performance of services, 2. City will use best efforts to make payments within thirty (30) days following receipt and review of invoice and upon complete satisfactory receipt of performance of services. 3. Invoices should be mailed to: Sgt. Brad Hadley Santa Ana Police Department Homeland Security Division J M-18 60 Civic Center Plaza P,O. Box 1981 Santa Ana, CA 92701 4, City shall notify Proposer of any adjustments required to Invoices. 5, Invoices shall have City PO number, invoice number, agreement number, remit to address and itemized services description and price as quoted and shall be accompanied by acceptable proof of delivery, 6. Proposer shall utilize standardized invoices upon request 7. Invoices shall only be issued by the vendor who is awarded an agreement. 3.1.7 ACCOUNT` MANAC)EF3.L, SUPPORT STAFF FQETRAINI�L _ G COURSES I. Proposer shall provide a dedicated competent account manager who shall be responsible for the City account / agreement. The account manager shall receive all orders from the City and shall be the primary contact for all issues regarding the Proposer's response to this RFQ and any agreement which may arise pursuant to this RFQ, RFQ No, 1116-068 Page 22 2. Proposer shall also provide adequate, competent support staff that shall be able to service the City during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the agreement, training offered, and able to identify and resolve quickly any issues included, but not limited to order and invoicing problems, 3. Proposer account manager shall be familiar with City requirements and standards and work with the City to ensure that established standards are adhered to. 4. Proposer account manager shall keep the City and ASAUA Training & Exercise Program Manager Informed of requests from departments as required, 3.2 EXERCISES 1. The ASAUA requires seminars, workshops, tabletops, drills, functional, and full-scale exercises In the following specific disciplines: a. Law Enforcement/Tactical b, Fire /Emergency Medical c. Public Health d. Emergency Management 2. The Proposer shall conduct serflinars, workshops, tabletops, drills, functional, and full-scale exercises at various locatiDns/vonues within the ASAUA. All drills, functional and full scale exercises will require an EHP approval from FEMA/Cal OES prior to delivery. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required EHP approvals, The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. 3 All exercises must be conducted in a manner which adheres to all applicable state and federal guidelines, including exercise design and development guidelines outlined in the HSEEP. RPQ No, 16-068 Page 23 4, When conducting seminars, workshops, tabletops, drills, functional and full-scale exercises the Proposer shall provide all required exercise consurnables, printed materials, handouts, and other materials such as, but not limited to, exercise manuals, special effects, actor moulage, supplies, signage, etc. 5. Proposer shall provide and assign high quality personnel Such as exercise designers, directors, controllers, evaluators, and support personnel on a consistent basis to deliver the specified seminars, workshops, tabletops, drills, functional, and full-scale exercises. 6, Proposer shall provide all multi -media devices necessary for presentations during seminars, workshops, tabletops, drills, functional, full-scale exercises, and any planning meetings and conferences. 7. The Proposer and all of their exercise personnel shall provide Immediate feedback to the City via the ASAUA Homeland Security Regional Training and Exercise Program Manger regarding all customer requests for new or additional services or to lodge complaints. & Seminar, workshop, tabletop, drill, functional and full-scale exercise venues may be provided by the City or by hosting agencies based on the needs of the exercise. Proposer must be able to secure exercise sites at any of the jurisdictions within the ASAUA. 9. Proposers are responsible for providing exercise materials, and delivering it to the site(s) of all seminars, workshops, tabletops, drills, functional and full-scale exercises, 10. Proposer may not charge the City for materials brought to the seminars, workshops, tabletops, drills, functional, and full-scale exercises that are not utilized, 11, Proposers may be selected to provide seminars, workshops, tabletops, drills, functional, and full-scale exercises based on their expertise and experience within a specific discipline, 00, No, 16 068 Page 2.4 12, Proposers shall ensure that exercise participants are members of agencies or organizations located or operating within the ASAUA, or have been approved by the ASAUA Training & Exercise Program Manager or his designee. 13. Proposer shall ensure that, when required, an Environmental Historic Preservation (EHP) approval letter has been Issued to the ASAUA before delivery of any seminars, workshops, tabletops, drills, functional, and full-scale exercises. All drills, functional and full scale exercises will require an EHP approval from FEMA/Cal OES prior to delivery. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required EHP approvals, The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. 3.2.1 gUALiFICATION . . . . S — HOMELAND sECURITy EXERCISE EXpERIENCE The following elements outline the We of experience and expertise proposers should possess related to the development and delivery of seminars, workshops, tabletops, drills, functional and full-scale exercises. Proposers will document their experience and expertise in Attachment D — Proposal Response Packet, The ASAUA requires seminars, workshops, tabletops, drills, functional and full-scale exercises in the following specific disciplines: a, Law Enforcement/Tactical b. Fire/Emergency Medical c. Public Health d. Emergency Management 2. Proposer should be experienced and proficient in the design and delivery of relevant homeland security related seminars, workshops, tabletops, drills, functional and full- scale exercises. RFQ No. 1,6-0[58 Page 25 3. Proposer should have staff that is experienced and proficient In develo Ing seminars, PIM workshops, tabletops, and drills, functional and full-scale exercises in accordance with HEESP guidelines, 4. Proposer should have staff that is experienced and proficient in conducting seminars, workshops, tabletops, drills, functional and full-scale exercises in accordance with HEESP guidelines. 5, Proposer should have staff that Is experienced and proficient in providing training to and coordinating exercise evaluators, controllers, and Simulation Coll operators, 3.2.2 DELIVERABLES / REPORTS FQB.EXERQISES 1. Exercise Documents a, Proposer shall provide all documents necessary to conduct seminars, workshops, tabletops, drills, functional and full-scale exercises in accordance with HEESP guidelines. These documents should Include, but not be limited to: Exercise Plan, Controller/Evaluator Plan, Master Scenario Events List (MESL), Exercise Evaluation Guides, etc, 2. Proposer will provide rosters, sign-in sheets, and presentation materials for all planning meetings conducted In support of all seminars, workshops, tabletops, drills, functional and full-scale exercises and will deliver to the ASAUA Training & Exercise Program Manager upon completion of the planning activity. 3. Proposer will provide rosters and sign-in sheets for all seminars, workshops, tabletops, drills, functional and full-scale exercises and will deliver to the ASAUA Training & Exercise Program Manager upon completion of the exercise activity, 4, Proposer will complete After Action Reports (AARs) for all seminars, workshops, tabletops, drills, functional and full-scale exercises. Copies of these AARS will be provided to the ASAUA Training & Exercise Program Coordinator within 60 days of any seminars, workshops, tabletops, drills, functional, and full-scale exercises, RrQ No. 16-OGS Pap 26 5. Proposer will complete an Improvement Plan for each seminar, workshop, tabletop, drill, functional and full-scale exercise delivered. Copies of the Improvement Plan will be provided to the ASAUA Training & Exercise Coordinator Within 60 days of any seminars, workshops, tabletops, drills, functional, and full-scale exercises. 6. Proposer Will upload, on behalf of the ASAUA, all necessary AARs and Improvement Plans Into HSEEP within 60 days of completing any exercise activity, 3.2.3 QUANTITIES FOR EXERCISES Quantities listed herein are estimates and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied. 3.2.4 PRICING FOR EXERCISES 1. All price quotes offered during an informal request for quote Process will remain firm for the term of the resulting PC under the Agreement. 2, Unless otherwise stated, Proposer agrees that, in the event of ot price decline, the benefit of such lower price shall be extended to the City. 3. All prices are to be FOR destination. Any freight/delivery charges are to be included. 4, Any price increase or decrease for subsequent contract terms may be negotiated between Proposer and City only after completion of the initial term. 5. Taxes and freight charges: a. The City is soliciting a total price per single delivery of each seminar, workshop, tabletop, drill, functional, and full-scale exercise. The price quoted for each seminar, workshop, tabletop, drill, functional, and full-scale exercise shall be the total cost the City will pay including Sales, Use, or other taxes and all other charges. b. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or any other purpose, RFQ No. 16-068 Page 27 except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the proposal, c. Amount paid for transportation of property to the City of Santa Ana is exempt from Federal Transportation 'Fax. An exemption certificate Is not required where the shipping papers show the consignee is the City of Santa Ana; as such papers may be acceptable by the carrier as proof of the exempt character of the shipment, d. Articles sold to the City of Santa Ana are exempt from certain Federal excise taxes. The City will furnish an exemption certificate. 6. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions. 7. Price quotes shall include any and all Payment incentives available to the City, 8. Proposer are advised that in the evaluation of costs, if applicable, it will be assumed the unit price quoted is correct in the case of a discrepancy between the unit price and an extension, 9. Federal and State minimum wage laws apply. The City has no requirements for living wages, The City is not imposing any additional requirements regarding wages. 3.2.5 AWARD FOR EXERCISES 1 The City reserves the right to reject any or all responses that materially differ from any terms contained in this RFQ or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide an opportunity for proposers to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the City, 2. The City reserves the right to award to a single or multiple proposers, RFQ No, 16-068 Pare 28 3. The City has the right to decline to award an agreement or any part thereof for any reason. 4. City Council approval to award an Agreement will be required, 5. The Master Agreement must be negotiated, finalized, and signed by the recommend awardee(s) prior to City Council approval, 6, Final Master Agreement terms and conditions will be negotiated with the selected vendors, 7, The RFQ specifications, terms, conditions, and Exhibits, RFQ Addenda and Proposer's proposal, may be incorporated into and made a part of any agreement that may be awarded as a result of this RFQ. 3.2.6 METHOD OF ORDERING FOR EXERCISES 1, As art exercise is required, solicitations in the form of a firm Price quotation will be requested from the vendors, 2. Proposers who have been qualified will be provided a scope of work for the desired seminar, workshop, tabletop, drill, functional or full-scale exercise and requested to provide a written quotation, These quotations will he reviewed and evaluated by the ASAUA Grant Office. 3. individual order price quotations shall be provided upon request per project and Shall include,,, but not be limited to, an identifying (quotation) number, date, City of Santa Ana agreement number, requester name and phone number, ship to location, itemization of set-vices with complete description and price per item and a summary of total cost for services, shipping, and tax, 4. Written Purchase Orders (POs) will be issued upon approval of written iternized quotations received from the Proposer(s), 5. POs will be faxed, transmitted electronically, or mailed and shall be the only authorization for the Proposer to place an order, RFQ No. 16-068 Page 29 6. POs and payments for service will be issued only in the name of the Proposer. 7. Proposer shall adapt to changes to the ordering method or ordering procedures as required by the City during the term of the agreement, 8. Change orders shall be agreed upon by Proposer and City and issued as needed in writing by the City. 3,23 INVOICING FOR EXERCISES I Proposer shall invoice the City, unless otherwise advised, upon satisfactory receipt of performance of services, 2. The Proposer will submit invoices according to milestones that are mutually agreed upon by the City and the Proposer, and will be established at the time an agreement Is entered Into between the City and the Proposer, 3. Invoices should be mailed to: Sgt, Brad Hadley Santa Aria Police Department Homeland Security Division / M-18 60 Civic Center Plaza P.O. Box 1981 Santa Ana, CA 92701 4, City will use best efforts to make payments within thirty (30) days following receipt and review of invoice and upon complete satisfactory receipt of performance of services, 5. City shall notify Proposer of any adjustments required to invoices, 6. Invoices shall contain Agreement number, City PO number, invoice number, remit to address and itemized services description and price as quoted and shall be accompanied by acceptable proof of delivery. RFQ No, R6 -068 Page 30 7, Proposer shall utilize standardized invoice upon request. 8. Invoices shall only be issued by the Proposer who is awarded an agreement, 9. Payments will be issued to and invoices must be received from the same Proposer whose name is specified on the PCs. 3.2.8 ACCOUNT MANAGER / SUPPQET STAFF FOR EXERCISES Proposer shall provide a dedicated competent account manager who shall be responsible for the City account / agreement. The account manager shall receive all orders from the City and shall be the primary contact for all issues regarding the Proposer's response to this RFQ and any agreement which may arise pursuant to this RFQ. 2, Proposer shall also provide adequate, competent support staff that shall be able to service the City during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the agreement, training offered, and able to Identify and resolve quickly any issues included, but not limited to order and invoicing problems. 3. Proposer account manager shall be familiar with City requirements and standards and work with the City to ensure that established standards are adhered to, 4. Proposer account manager shall keep the City and ASAUA Training & Exercise Program Manager Informed of requests from departments as required. RFQ No. 1.6-068 Page 31 OP ID: MR °110i x° CERTIFICATE OF LIABILITY INSURANCE �' "� OA0 813 012 01 6Y) 0 813 0 /2 01 6 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Combined Underwriters of Miami 8240 N.W. 52 Terr, Suite 408 CONTACT NAME: (AICONro Ext): ac No; Miami, FL 33166 SUSAN SANCHEZ- ARMENGOL E -MAIL ADDRESS: PRODUCER SECUR -3 USTOMER 10 N: INSURER(S) AFFORDING COVERAGE NAICq INSURED SECURITY SOLUTIONS INSURERA: PENN - AMERICA INS. CO. $ 1,000,000 INTERNATIONAL INC 14300 SW 129 STREET #103 INSURER S:PROGRESSIVE EXPRESS INS. - PROGRESSIVE -- EXPRESS . CO. C - 10193 19 - - -- MIAMI, FL 33186 INSURER C: 11/29/2015 INSURER D: DAMAGETOREN PREMISES Ea occurrence $ 100,000 INSURER E $ 5,000 PERSONAL &ADV INJURY INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE D INSR MID POLICY NUMBER POLICY SEE MMIDDIVYYY POLICY EXP MMIODIYY Yl LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE EX OCCUR X PAC7098932 11/29/2015 1112912016 DAMAGETOREN PREMISES Ea occurrence $ 100,000 MED EXP(An, ane person) $ 5,000 PERSONAL &ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,060,000 GEN'L AGGREGATE LI MIT APPLIESPER: PRODUCTS - COMP_ /OP AGO $ EXCLUDED POLICY k PRO LOC _ $ B AUTOMOBILE LIABILITY ANY AUTO 02353457 -2 08/12/2015 08/1212016 COMBINED SINGLE LIMIT (Ea accidenp BODILY INJURY (Per person) $ $ 100,000 ALL OWNED AUTOS X SCHEDULED AUTOS j HIRED AUTOS BODILY INJURY (Par accident) - $ 300,000 —' —" PROPERTY DAMAGE (PER ACCIDENT) - $ 50,000 �I NON -OWNED AUTOS ' UM - $ - 2515 DEDT.1,000 $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS CAB CLAIMS -MADE AGGREGATE $ $ DEDUCTIBLE RETENTION $ $ ANO EMPLOYERS' LIABILITY AND EMPLOYERS' COMPENSATION Y❑ WC STATU- OTH- (TORY LIMITS ER_ EACH ACCIDENT _ _ $ ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER /MEMBER EXCLUDED? NIA E L ..DISEASE -EA EM PLOYEE - $ Mandate NH If yes, describe under E, L. DISEASE - POLICY LIMIT -- 1 $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS) LOCATIONS I VEHICLES Attach Schedule, If 101, Additional Remarks Sche If more space is required) SPECIAL FORM -80% CO- INS -1,000 DEDUCTIBLE CERTIFICATE HOLDER, IT'S OFFICERS AGENTS, AND EMPLOYEES ARE NAMED AS ADDITIONAL INSURED IN REGARDS TO GENERAL LIABILITY (ENDORSEMENT WILL FOLLOW) 10 DAYS NOTICE OF CANCELLATION FOR NONPAYMENT CERTIFICATE HOLDER CANCELLATION ©1988 -2009 ACORD CORPORATION.. All ri. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORiU SIEp ,� 4 IILV �Cj �j aii- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF SANTA ANA THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ATT: PURCHASING DEPARTMENT 20 CIVIC CENTER PLAZA AUTHORIZED REPRESENTATIVE SANTA ANA, CA 92701 ©1988 -2009 ACORD CORPORATION.. All ri. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORiU SIEp ,� 4 IILV �Cj �j aii- Policy Change Number 1 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. IL 12 01 11 85 PAC7098932 laolit POLICY CH EFFECTIVE 8/30/2016 COMPANY w 0 ILI ' ♦I, NAMED INSURED AUTHORIZED REPRESENTATIVE SECURITY SOLUTIONS INTERNATIONAL, INC. Morstan General Agency of Florida Il, a Division of Hull & Comoanv COVERAGE PARTS AFFECTED General Liability ADDITIONAL PREMIUM: $50.00+ STATE TAX $2.50 + FSLSO FEE $0.09 IN CONSIDERATION OF THE ADDITIONAL PREMIUM SHOWN ABOVE, IT IS HEREBY UNDERSTOOD AND AGREED THAT: ADDITIONAL INSURED (CITY OF SANTA ANA) IS ADDED TO THE POLICY PER FORM CG2012 (04/13) ADDITIONAL INSURED -- STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION — PERMITS OR AUTHORIZATIONS PER THE ATTACHED. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. 09/0612016 SU BRK'. COMBINED UNDERWRITERS OF MIAMI INC. Suplus Lines Agent's Name', Gregg Kugler 6urplus Lines Agent'. Adds. 1835 Fankv R>ad Merger., FL 33083 Surplus Lines Agenr, Licensek A142906 In adLellp I Name: DAVID R, RUGENS- A224386 Prpdualpg eroksfe Addraaa: 6240 N. W. 52 Tereus, . Suite 408 Sui plus Lines Agent's CounterslgnRund'., FL 33 166 8020 IL 12 01 11 86 Authorized Representative Si nature INS i"sui ❑t o is ids'i.0 nnrsuauH to tP e I hxlulp stn'plus linos laws. Persons Insured by surplus ilneu oardUS do not have tha Moto rtlon of il'a Florida In a ui : e guaranty rsci to .he fivte It or any rght of re,(overy for the obi iga Lion of an InsoNent unifconsed Insurne'. ,: w r . • w is to It Copyright, Insurance Services Office, Inc., 1983 Copyright, ISO Commercial Risk Services, Inc., 1983 Page 1 of I {'2 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART State Or Governmental Agency Or Subdivision Or Political Subdivision: CITY OF SANTA ANA ATT: PURCHASING DEPARTMENT 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 Information required to complete this Schedule, if riot shown above, will be shown in the Declarations. A. Section It -Who Is An Insured is amended to include as an additional insured any state or governmental agency or subdivision or political subdivision shown in the Schedule, subject to the following provisions: 1. This insurance applies only with respect to operations performed by you or on your behalf for which the slate or governmental agency or subdivision or political subdivision has issued a permit or authorization. However: a. The insurance afforded to such additional insured only applies to the extent permitted by law; and b. If coverage provided to the additional insured Is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 12 04 13 2. This insurance does not apply to: a. 'Bodily injury", 'property damage' or "personal and advertising injury' at out of operations performed for the federal government, state or municipality; or b. 'Bodily injury' or 'property damage" included within the " products - completed operations hazard ". B. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. riD Insurance Services Office, Inc., 2012 Page 1 of 1