HomeMy WebLinkAbout22A - SPEC - ANIMAL CONTROL TRUCKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 15, 2016
TITLE:
CONTRACT AWARD TO WONDRIES
FLEET GROUP FOR TWO ANIMAL
CONTROL SERVICE TRUCKS
(SPEC. NO. 16-109)
{STRATEGIC PLAN NO. 6,2)
(SURPLUS ALLOCATION FUNDING)
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CITY MANA ..R
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Wondries Fleet Group for the
purchase of two animal control service trucks in an amount not to exceed $131,840 plus a
contingency of $6,590 for a total amount of $138,430, subject to non -substantive changes
approved by the City Manager and City Attorney.
Project in accordance with the Council approved Surplus Allocation Plan as of October 20, 2015.
Department:
I Project:
I Category
Total Funding:
Finance and Management
Services Agency
Vehicle Replacement
Facilities/Assets
$1,300,000
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores
Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles,
trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides guidelines
and criteria for determining when vehicles need replacement. This criteria includes vehicle age,
mileage, maintenance costs, and safety history. As a result of reviewing the City's replacement
criteria, two Animal Control Service vehicles purchased in 2005 with an average mileage of
139,700 miles have been identified for replacement.
The Notice Inviting Bids was advertised on August 30, 2016, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
22 Vendors were notified
8 Vendors downloaded the bid packet
3 Bids received
0 Bid received from Santa Ana vendor
22A-1
Contract Award for Animal Service Trucks
November 15, 2016
Page 2
The bids were opened on September 29, 2016 and evaluated (Exhibit 1). The bid received from
Wondries Fleet Group is responsive to the specifications and meets the City's requirements. To
allow for unanticipated charges, a five percent contingency has been included in the award
amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective 2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $138,430 are available in FY 2016-17 Council Special Projects -Finance
Fleet Maintenance account (05010022-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
CL/sp
Exhibit: 1. Abstract of Bids
22A-2
ABSTRACT OF BIDS
ANIMAL CONTROL SERVICE TRUCKS (16-1
Bidder Frontier Ford Reynolds Buick, Inc.
Location Santa Clara Covina
Terms 2% 25, net 30 2% 30 days
Delivery 220 - 250 days 120 - 150 days
Total Cost
Per Vehicle $68,344.52 $70,574.68
EXHIBIT 1
22A-3
Wondries Fleet Group
Alhambra
Net 30
120 - 210 days
$65,920.07
22A-4