HomeMy WebLinkAbout23A - PROJ - BRISTOL WATER MAINWeimkz
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CITY COUNCIL MEETING DATE:
NOVEMBER 15, 2016
TITLE:
APPROVE CONTINGENCY INCREASE
FOR THE BRISTOL STREET WATER
MAIN REPLACEMENT: ALTON TO
WARNER PROJECT
(PROJECT NO. 146439)
{STRATEGIC PLAN NO. 6, 1C}
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CITY IMANAGRR
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on I" Reading
❑
Ordinance on 2°' Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve a revised Project Cost Analysis for the Bristol Street Water Main Replacement -Alton
Street to Warner project, that reduces administration, testing, and inspection costs by $120,000;
and increases the contingency by the same amount from $375,673 to $495,673; resulting in a net
zero change in the original approved construction delivery cost of $3,255,800.
DISCUSSION
On October 6, 2015, City Council awarded a contract to Vido Artukovich & Son, Inc., in the
amount of $2,504,490 with a contractual contingency of $375,673. Adding other ancillary costs
for contract administration, inspection, and testing resulted in an approved total delivery cost of
$3,255,800. The contract is to install a new water main along Bristol Street between Warner
Avenue and Alton Avenue as a replacement for the old main that is no longer reliable (Exhibit 1).
The recommended action will allow the project to be completed within the original Council
approved total delivery cost of $3,255,800. Council approval is required to reallocate funds
between a project's authorized expenditure categories.
The existing roadway is in far to poor condition. The existing contract only includes resurfacing
the street where the water main trench and water service laterals were installed. The paving cost
for the project is approximately $70,000. Due to unforeseen conditions in the project area, staff
investigated the opportunity to resurface the entire street over the entire project limits and
received a quote of $230,000 for that work.
Overall, the project has already experienced cost savings totaling $120,000, which was budgeted
for contract administration, inspection, testing, and construction survey staking. When combined
with $40,000 in unspent authorized contingency and the $70,000 credit for the trench work in the
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Approve Contingency Increase for Bristol Street Water Main Replacement Project
November 15, 2016
Page 2
existing contract, there is sufficient funding available to cover the $230,000 for the proposed full -
width paving. As a result, the City has the opportunity to resurface the entire street along the
entire project limits without increasing the previously approved total project delivery cost.
Performing the proposed resurfacing of the entire street under this contract would significantly
improve ride -ability, prevent deterioration, and save the City from experiencing the major costs of
reconstructing the street in the future. Should the improvements be deferred, the cost would be
much higher, since the street will rapidly deteriorate from this point forward. The cost to
reconstruct this section of Bristol would be in excess of $2 million. Therefore, staff recommends
using the project cost savings to resurface the entire street along the entire project limits.
As indicated in the revised Cost Analysis (Exhibit 2), the total construction delivery cost would
remain unchanged. The $120,000 originally allocated for contract administration, inspection,
testing, and construction survey staking would be reallocated to construction contingency. In
addition, the staff proposal would also allow the roadway striping to be completed in accordance
with upcoming bicycle lanes planned on Bristol Street.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources to extend the service life of existing infrastructure to protect
the City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are
exempt from further review. Categorical Exemption Environmental Review No. 2015-8 was filed
for these projects.
FISCAL IMPACT
There is no net change to the Project Cost Analysis and
with this action.
d �
Freck Mousavi our
Executive Director
Public Works Agency
FM/EWG/TC/MO
Exhibits: 1. Location Map
2. Revised Cost Analysis
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therefore, no fiscal impact associated
NOT TO SCALE
EXHIBIT 1
SANTA ANAGpTop F
Titled BRISTOL STCITY COUNCIL
PWA NnAGENNDAEMBER sT�ls WATER MAIN IMPROVEMENTS r
wPROJwECT 14-6439
`PUALC WORKS A,fNCY 2 ) Q _ )
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COST ANALYSIS
CONSTRUCTION OF BRISTOL STREET WATER MAIN IMPROVEMENTS
ALTON AVENUE TO WARNER AVENUE
Project Cost Analysis
Approved
10/20/2015
Net Change
Recommended
11/15/2016
Construction Contract
$2,504,490
$0
$2,504,490
Contract Administration
$137,746
-$40,000
$97,746
Inspection and Testing
$187,802
-$60,000
$127,802
Construction Survey Staking
$50,089
-$20,000
$30,089
Contingencies
15% $375,673
+$120,000
19.8% $495,673
TOTAL ESTIMATED CONSTRUCTION
$3,255,800
$0
$3,255,800
EXHIBIT 2
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