HomeMy WebLinkAbout25C - AGMT - WATER PUMP REHAB SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 15, 2016
TITLE:
AGREEMENTS FOR ON-CALL WATER
WELL PUMP AND MOTOR
REHABILITATION SERVICES
(NON -GENERAL FUND)
(STRATEGIC PLAN NOS. 6, 1C & 1F)
CITY MANAG
RECOMMENDED ACTION
10340301&4161911CelIlliti'M41e121Iii
❑ As Recommended
❑ As Amended
❑ Ordinance on 1a' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute agreements to provide on-call
water well pump and motor rehabilitation services for the three-year period beginning November
15, 2016 and expiring November 30, 2019, with provisions for a two-year renewal option
exercisable by the City Manager and City Attorney, in an aggregate amount not to exceed
$400,000 annually, subject to nonsubstantive changes approved by the City Manager and City
Attorney, with the following vendors:
Vendor
Location
Bakersfield Well and Pump Co.
Bakersfield
Weber Water Resources, LLC
San Bernardino
General Pump Company, Inc.
San Dimas
DISCUSSION
The Public Works Agency Water Resources Division currently operates 20 active water wells and
seven water pumping stations to supply the City's drinking water. Many of the facilities are in
need of repairs and rehabilitation. Staff has determined that through rehabilitation, the efficiency
of a majority of the water wells can be increased. The rehabilitation work is needed to restore the
wells to maximum water production capacity. Completion of rehabilitation work will also result in
the wells producing more water while utilizing less electricity.
On August 16, 2016, the Public Works Agency released a Request for Proposals (RFP) on the
City's website. Four proposals were received on September 15, 2016. The proposals were
evaluated and ranked by a review committee comprised of personnel from various City agencies,
including staff from the City of Garden Grove. Ranking criteria included firm and personnel
experience, understanding of need, relevant project experience, schedule, references, and fee.
The rating of the firms is as follows:
25C-1
Agreements for On-call Water Well Pump and Motor
Rehabilitation Services
November 15, 2016
Page 2
NAME OF FIRM
RATING
General Pump Company, Inc.
90.2
Weber Water Resources, LLC
88.6
Bakersfield Well and Pump Co.
78.2
Best Drilling and Pump, Inc.
71.4
In accordance with the RFP, staff recommends awarding contracts to the top three rated firms.
All three are experienced, knowledgeable, and capable in the field, and have prior experience
working with the City.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard) and
Strategy F (perform periodic measurements to monitor and update each asset's condition and
ensure adequate funding for repair and/or replacement costs in future budgets).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The annual aggregate amount of $400,000 is available for expenditure in FY 2016-17 Water
Production and Supply Account (No. 06017640-62300). Annual allocations of $400,000 will also
be budgeted in FY 2017-18, FY 2018-19, FY 2019-20, and FY 2020-21.
Public Works Agency
FM/NS/RR
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director @@@`
Finance & Management Services Agency
Exhibits: 1. Agreement with General Pump Company, Inc.
2. Agreement with Weber Water Resources, LLC
3. Agreement with Bakersfield Well and Pump Co.
25C-2
AGREEMENT TO PROVIDE WATER WELL REHABILITATION
SERVICES ON AN AS NEEDED BASIS
THIS AGREEMENT is made and entered into this 15TH day of November, 2016 by and between
GENERAL PUMP COMPANY, INC. ("Contractor"), and the CITY OF SANTA ANA, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State
of California ("City").
RECITALS
A. On August 16, 2016, the City issued Request for Proposal No. 16-090, by which it
sought contractors to provide water well, pump and motor rehabilitation and repair
services for the City of Santa Ana Public Works Agency Water Resources Division.
B. Contractor submitted a responsive proposal that was selected by the City.
Contractor represents that it is able and willing to provide the services described in
the scope of work that was included in RFP No. 16-090 and attached herein as
Exhibit A.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Contractor shall furnish the
services as set forth in Exhibit A, to this Agreement. Contractor's proposal is incorporated
by reference as though fuilly set forth herein.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
The total annual sum to be expended under this Agreement shall not exceed
$400,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
EXHIBIT 1
Pa elof8
29C-3
3. TERM
This Agreement shall commence on the date first written above and terminate on
November 30, 2019, unless terminated earlier in accordance with Section 16, below. The term of
this Agreement may be extended for an additional two (2) year period,, upon a writing executed by
the City Manager and the City Attorney,
4. INDEPENDENT CONTRACTOR.
Contractor shall, daring the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional mariner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual Iicense for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in
plans, specifications, studies, drawings, estimates, and other documents or works of authorship
fixed in any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all
subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for
any Documents & Data the subcontractor prepares under this Agreement. Contractor represents
and warrants that Contractor has the legal right to license any and all Documents & Data.
Contractor makes no such representation and warranty in regard to Documents & Data which were
provided to Contractor by the City. City shall not be limited in anyway in its use of the Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below;
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Contractor's operations in the performance of this
Page 2 of 8
25C-4
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions,
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence, Such insurance shall include
coverage for owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident,
d. If Contractor is or employs a licensed professional such as an architect or engineer;
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agrmnent and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement, Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of tennination. Contractor waives the right to receive compensation and agrees to
Page 3 of S
25C-5
indemnify the City for any work performed prior to approval of insurance by the
City.
INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Contractor or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's
services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the
extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold, harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement.
9. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
Page 4 of 8
25C-6
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
fixrther agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care, "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Fred Mousavipour
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-36)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5622
Page 5 of 8
25C-7
To Consultant:
General Pump Company, Inc.
159 N, Acacia Street
San Dimas, CA 91773
Fax 909-599-6238
A party may change its address by giving notice in writing to the other party. 'Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terns or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
15. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifics.
Page 6 of 8
25C-8
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17, NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
Interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in comiection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions, Said inability shall be cause for termination of this Agreement.
2 P 7of8
8C-9
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney c�
By: , v &
JOHN M. FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
FRED MOUSAVIPOUR
Executive Director
Public Works Agency
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
GENERAL PUMP COMPANY, INC.
NAME:
TITLE:
Page 8 of 8
25C-10
CITY OF SANTA ANA
RFP i` O,;. 16-090
NATER WELL, PUMP AND MOTOR REPAIR SERVICES
Appendix
ATTACHMENT" f SCOPE OF WORK
A. General Description
The Contractor shall provide water well casing, pump and motor rehabilltatlon, repair, replacementand related
services for the City of Santa Ana at various locations within the City. The general scope of services Is
described below:.
B. Work Description
The Contractor shall provide all necessary supervision, labor, materials, tools, and equipment to
perform pump pulling and installations, water well rehabilitations,, well casing repairs and installations,
water wait video Inspections,, electric motor repairs, electric motor rewlndfngs„ and repairseryloes
on various types of pumps and. motors, on an as assigned basis, at various locations throughout the
City. The Contractor shall meet with the Water Production project manager prior to: starting any :work.
at the worksite. Access to the worksite shall be controlled by the Public Works Agency according to
the sacurity standards in place at that time. The Contractor's services shall include, but are not
necessarily limited to„the foflowfng:
The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to,
drilling rig pump rig, flatbed truck, boom truck, tractor trailer, as requested by the City to and from
Contractor's facility to each Water Production worksite. All electric motor repair work shall be
transported by the Contractor to an EASA.. Accredited Member facility for repair and returned to the City
when repairs are complete. All water discharged shall be through an NPDES facility approved by the
Project Manager It shall be the Contractor's responsibility to propose a' method to .discharge water that is
NPDES compliant and may include methods such as water detenti;cn through storage tanks or other
conforming strategies.
1, PUMP RCMaVALIINSTALLATION SERVICE
The Contractor shall be qualified to perform water well pumps removal and instaliation. At the initial setup
for pulling a Wal pump, the Contractor shall perform lockoutitagout of the electrical and hydraulic systems:
2. WELL PERFORMANCE TESTING SERVICE
The Contractor shall be qualified to perform well performance testing. After initial well performance testing
setup, all testing data shall be given to the City representative upon completion of testing, The
Contractor shall furnish and install in e development engine temporarily used to power the test pump
process to flush, out all sand and small grit out of the area around the wall to prevent clogging of the
distribution system. All water discharged shall be through an approved facility approved by the Project
Manager. The Contractor shall provide the Project Manager with Its evaluation and recommendation,
Including cost estimates per project. All testing work shall be subject to the Project Manager's written
approval prior to commencing any work by the Contractor. Well performance testing' shall be done In
accordance with AWWA Al 00-97 standards.
3 WATERWORKS PUMP REPAIR SERVICE
The Contractor shall be qualified to repair of one or more of the following pump units;
25C-11
CITY OF SANTA ANA
RFP NO,: 16-090
WATER WELL, PUMP AND MOTOR REPATR SERVICES
submersibles,bCzoste.rs, horizontal split case, well turbines, .arid engine water.. Repair .of all pumps
may include, but not limited to, line shafts, bearings, right -angle -gears, housing/frame, column pipe,,
complete rebuild' of pump/motor unit, motor rewinding, seals, impellers, rotor shaft, power/control cable
attachments, thermal/moisture sensors, and all other appurtenant components. Furnish new replacement
vertical turbine pumps, well pumps, motors, and mechanical seals as needed Repair and service pump
station natural gas or diose) -run engines, generators, equipment housings, and appurtenant parts
Including, but not limited to, radiators, starters, water cooling pumps, gear drves, etc. The Contractor
shall provide the Project Manager with its evaluation and recommendation, including cost estimates per
project. All repair work shall be subject to Project Manager's written approval prior to commencing any
Work by the Contractor.
The Contractor shall pickup and deliver pumps and motors (booster pump) for repairs from all sites
requested.
4. WELL VIDEO SURVEY SERVICE
The Contractor shall be qualified to perform water well video Inspections using color video equipment
with side scan and down -hate :survey views, Videos shall be produced in DVD format in standard
definition with a pixel resolution of 640 x 480 pixels or at higher resolutions, Ability to perform these
surveys at higher resolutions will be given higher consideration.
The video survey unit shall simultaneously transpose the City's name, well name, footage and the date of
Inspection on the monitor screen and the video record. A footage counter/recorder shall read in feet and be
accurate within 2 percent of the actual footage.
The video survey camera shall be capable of right angle or normal downhole viewing with a change. In
camera lens or mechanical movement of the camera. At the direction of the City, the Contractor rnust be
able to provide right angle viewing to view any casing section in a directelevation view.
5.. WELL REHABILITATION AND TREATMENT SERVICE
The Contractor shall be qualified to provide well rehabilitation and treatment services. Furnish all portable
engine -driven pumps, necessary to perform well redevelopment and rehabilitation. Costs for temporary
piping,, sound proofing, and related equipment require approval by the Project Manager.
To perform these tasks, the Contractor shall have the capability to perform mineral anarysis, chemical
treatment, water quality testing, zone testing, well casing patches and similar casing
repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating well's
shall be State approved for the purpose intended, must be National Sanitation Foundation (NSF)
approved, and Public Works approved for quantity and concentration.
The Contractor's estimates shall include the typical type and concentration of chemicals (acids,
inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the
chemicals; and the typical procedure for Introducing, mixing, and neutralizing chemicals in the well. In
addition, the name(s) and phone numbers of any company (les) that will supply the treatment chemicals
shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include
the methods of mechanical treatment (dual swab, wire/nylon brush, sonar jetting, etc.).
6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT
The successful Contractor shall provide all transportation, labor, materials, tests and equipment,
25C-12
CITY OF SANTA ANA
RF1? NO.: 16•()90
WATER WELL, .PUMP AND MOTOR REPAIR SERVICES
delivery/pick up for the repair and refurbishment of electric motors and perform any recondition or rewiring
as necessary to return the equipment fully operational. All electric motor repair shall be done in an
EASA Accredited Member service shop, no exceptions.
a. All Work shall be in accordance with the Electrical Apparatus Service Association's (EASA)
Recommended Practice, AR1004015 latest edition and the National Electrical Manufacturers
Association (NEMA) standards for service and repair of electrical apparatus.
b. Work shall be in conformance with standards set by, but not limited to, the following organizations;
1. Underwriters Laboratories (UL)
a. Underwriters Laboratories — Certified motors shall be recertified after repair.
b. Contractor's shop or his sub -contractor's shop shall be UL -certified to rebuild explosion -proof
electric motors for use in hazardous environments.
2. American National Standards Institute (ANSI)
3. American Society for Testing and Materials (ASTM)
4. National Electrical Code (NEC)
5, National l=ire Protection Agency (NFPA)
6. National Electrical Manufacturers Association (NEMA)
Recondition/Repair of Electric Motors
Reconditioning/repair of electric motors shalt include the testing, disassembling, Inspection, cleaning,
dipping, baking of windings, replacement of bearings, assembly, testing and painting and at minimum
Include the foligwing
a. Pre-Disassern.bty Test
1. Using a 1060V meg-ohm meter, conduct verification of Insulation integrity, Record the insulation
resistance of the motor as brought in from the City, Acceptable criteria is 5 meg-ohms or higher.
2 Verify that heaters are operational and that other attached features, such as thermocouples, have
continuity.
3. Single-phase test to check for open rotors. (After disassembly, rotors will be inspected for evidence
of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be
growl -tested.) The detection of any defect during testing shall be reported promptly to the Engineer
4. Documentation covered under this section shall Include tha condition of mechanical fits (i.a, shaft
run out), cracked., broken or missing parts, test run at full voltage, current readings, meg reading
and surge comparison test as received. The Engineer shall be notified if acceptable criteria are not
met.
b. Motor Disassembly
1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent
compatible with winding insulation; thoroughly rinse; bake dry.
2. Disassembly documentation shall include the cause of failure and/or conditions contributing to
failure.
c. Motor Inspection
25C-13
CITY OF SANTA ANA
RFP NO.: 16-090
w2vrER WELL, PUMP AND 'tNIOTOR REPAIR SERVICES
1. Visually Inspect coils and windings for excessive wear, signs of conductor overheating or fatigue
that possibly would not be apparent during an electrical test.
2. All stators shall be surge- tested with an electronic surge tester specifically designed to apply a
surge voltage stress test simultaneously between turns of a coil, between phases, from winding to
ground and to detect short-circuited turns in winding under test. Testing shall be per EASAJEEE
612:2, 11.2 and 7.2.3 standards, Infrared imaging shall be provided pre and post test,
d.. Mechanical Fit
1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and
housing fits shall cornply with AR100-2015, Machine work shall be approved by the Engineer
before being performed or machine work may not be paid for,. Bearing journals, seal surfaces and
bearing housing restoration shall be done by metalizing and machining or boring and sleeving.
Documentation of before and after measurements shall be made.
2. Repiace bearings per manufacturer's specifications. All grease fittings, plugs, eta shall be replaced
unless otherwise indicated by the Engineer. Bearings shall be properly lubricated and bearing oil
reservoirs shall drained for shipping and installation. The Contractor shall be responsible for filling
the bearing oil reservoir upon installation. All equlpment shall be tagged with Information as to
whether or not bearing oil reservoirs were filled and what type of lubricant was used.
e. Rotor Balancing
1, All rotors of motors rated at 50 HP/3600/1800 RPM and above shall be dynamically balanced,, with
the rotor running at rated speed where practical, but not less than 6170 RPM In the balance stand.
The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably
measure the maximum allowable residual unbalance.
2. A printout tape from the bafance(analyzer shall be furnished detailing the final balance values. This
tape will be attached to the reconditfon/repair/rewind documents when the motor is delivered.
f. Motor Leads
Motor leads shall be permanently tagged with non-magnetic markers, Motor lead configuration shall
not be altered.
g. Insulation
1, Windings shall, be double -dipped with Class H varnish and Naked.
2. Machine -finished surfaces bore of the stator lamination and periphery of, the rotor laminations shall
be cleaned of varnish and foreign materials. Photo documentation of this process shall be made
prior to and after lamination.
h. Final Test
1. A 1000 volt meg-ohm meter shall be used to verify insulation continuity, This reading shall be
documented. After reassembly, motor shaft be test -run at rated voltage and frequency. No load
voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and
recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of
vertical motors and documentation of current reading and vibration readings shall be provided to the
Engineer.
2. A 5KV meg-ohm meter shall be used to verify insulation continuity of all 41.60V motors.
i. Paint
1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish
painted with a good grade of machinery enamel, the same color as received unless otherwise
specified. Nameplates, machined surfaces and internal parts shall be protected from paint.
25C-14
CITY OF SANTA AAA..
RFP NO,: 16-090
WATER WELL, PUMP AND MOTOR REPAIR SERVICES
2, When needed, the Interiors of motor frames and parts s,hal(be palntad with an insulating paint. This
includesrotors, bearing brackets, frame interiors and ,air deflectors, Windings shall not be,painted.
Incidentals
1.. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as
new, the Contractor shall notify the Engineer Immediately,
2. All Incidental parts requiring replacement, such as bearings, coils, etc, shall be considered included
in other items of bid and no additional compensation shall be allowed.
7. REWINDING OF ELECTRIC MOTORS
When rewinding is done in conjunction with a recondition or repair, many of the Items below will be
redundant and shall not be performed or charged for voice. The items below apply to stator only (including
all labor, materials and testing necessary for work completion) and shall at a minimum include:
a. Pre -Disassembly Test
1. Using a. 1000 meg-ohm meter, conduct verification for insulation integrity. Acceptable criteria is 1.5
meg-ohms or higher,
2. A 5KV meg-ohm meter shall be used to verify insulation integrity of all 4160V motors.
3. Verify that heaters are operational and other attached features such as thermocouples have
continuity,
4, Pre -disassembly documentation shall include the condition of mechanical fits (Le, shaft run out),
cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge
comparison fest as received., The Engineer shallbe notified if acceptable criteria are not met.
b. Stripping
1, Windings shall be removed by temperature -controlled burnout with oven temperature suppression,
Burn -out temperature shall not exceed 760 degrees Fahrenheit.
2. Windings shai('be removed In such a fashion not to damage or distort the core.lron, Upon removal
of the, old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc.
3, After the burnout procedure, the Contractor shall perform a stator core, loss test to ensure the stator
larnnations are not heat damaged, If the stator core losses exceed four (4) Watts per pound of core
steel, notify the Engineer prior to proceeding forward.
c. Winding
1.. General: Rewound motors shall meet or exceed all 0.E.M, operating characteristics, unless
otherwise specified by the Engineer, NEMA Class F insulation shall be used, unlessotherwise
specified. Magnet wire shall be a Quad Build, Insulated wire of domestic manufacture that meets or
exceeds NEMA spec(ficatlon MW -35A. After winding and prior to resin treatment, windings will
be surge -comparison tested and the results documented,
2, The copper cross-sectional area shall be at least as large as the original winding.
3, Resin Treatment: Windings shall be double -dipped with Class H varnish and baked.
4. Check all coils for overall coil shape. Perform a high frequency turn -to -turn dielectric test (surge
test) in accordance with IEEE 522. Submit test results to the City, This shall be done prior to
installation into the stator.
d. Motor Leads: Motor leads that are replaced must be the same length and configuration as the original
leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified
by the City when a request for service is made.
25C-15
CITY OF SANTA ANA
RUP N'O,: 16-090
WATER WELL, PUMP AND MOTOR. REPAIR SERVICES
e, Insulation: Windings shall be double -dipped with Glass H varnish and baked. Insulation shall be tested
phase -to -phase and phase -to -ground at 100Q volts do and yield a one minute test result of 1000 meg-
ohms or better,
Final Test: A 1000 volt meg-ohm meter shall be used to Verify Insulation continuity. This reading shall
be documented. After reassembly, motor shall be test -run at full voltage and documentation of current
reading and vibration readings shall be provided to the end user. (NOTE. a 5KV meg-ohm meter shall
be used on all 4160V rnotors.) Copper DC resistance tests, phase -to -phase, on rotor winding from slip
rings shall be performed. If the rewound rotor fails to pass any test, the rotor shall be rejected. The
Contractor shell rebuild and retest until all tests are approved by the City.
8, PUMP RECONDITIONING
a, Disassemble and clean.
b. Replace seals and ball bearings per EASA Standards. Vendor shall use only manufacturer -
recommended bell bearings and mechanical seals.
c, Change oil,
d. Testwfndings and rewind as necessary.
e. Reassemble and test..
f, Document and photograph all conditions before and after disassembly, seal and ball bearing
replacements and final testing,
g. MACHINE WORK
Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, the repairl'ng of
damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord
connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, and pump shafts.
t0'. QUAL'tFlOATIONS
a. All electric motor repair shops shall be EASA Accredited and shall provide a copy of the certification
upon request by the City. Failure to provide a sub -contractor that is an EASA Accredited Member
as apart of the proposal may be.grounds for proposal rejection.
b. Contractor or Contractor's subcontractor shall be certified :as an UL Facility and shall provide a copy of
the certification upon request by the City..
c. Contractor shall be responsible for obtaining all O.E.M technical documents, drawings and parts when
necessary,
d. Contractor shall have all engineering, design, metaiizing, welding, heat treating, machining, balancing,
calibrating and testing capabilities necessary to completely refurbish/rewind electric motors.
e. Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have
calibration certificates, less than one year old, traceable to NIST standards where applicable.
11, DOCUMENTATION
All work performed to recondition, repair and/or rewind motors shall be supplemented with reports that
verify all processes to accomplish each job order. Documentation shall Include, but is not limited to, the
following:
a. Pre -Disassembly Testing report for all activities as described,
b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly
test.
c. Motor Disassembly report, including photo documentation before and after cleaning.
25C-16
CITY OF SANTA ANA
RFP NO.: 1.6-090
WATER WELL, PUN/11? AND MOTOR REPAIR SERVICES
d. Motor Inspection report, including stator core loss testing results. Photo documentation or, coils,
windings and conductors showing any signs of excessive wear or failure.
e. Mechanical fit measurements shall be recorded as specified. Photo documentation shall be submitted
for all replaced bearings, grease, fittings, plugs, eto,
f. Rotor balancingreport as specified.
g. Insulation report: as specified above; Before and after photo documentation of the windings prior to
varnishing and baking..
h. Final test report as specified.
i. Pump Reconditionfng report as specified.
All testing, inspections and Incidentals related to required reports shall be considered included within the
bid items for said testing report and no additional compensation shall be allowed.
C. Security Requirements
Public Works Agency field representative will unlock the Public Works Agency facilities entry gates
on the first. day of work to allow Contractor access. Contractor shall then supply their own
pedlock(s) for entry gates to all Public Works Agency facilities. Contractor's padlock(s) shall 'lock
onto the Public Works Agency's padlock connecting to the chain-link, which enables both the Public.
Works Agency field representative and Contractor to unlock the entry gates. After completion of
work, padtock(s) shall be removed by the Contractor.
Contractor andlor subcontractors shall notify the Public Works Agency field representative upon
arrival and departure to or from jobsite.
D, Parts, Materials and Warranties
The Public Works Agency will reimburse the Contractor for the cost of repair parts materials, and
replacement equipment, plus 1.5 percent markup, provided the Contractor hasobtained`the'CltjPs prior
written approval of Contractor's. writken astimate. All replacement equipment shallbe approved by the
Public Works Agency price to the purchasing or the equipment. The Contractor shall provide
manufacturer documentation to the Publtc Works Agency for any replacement :equipment, The
Contractor shall submit an invoice with attached applicable receipts for a particular job to the Project
Manager,
The Contractor shall assure that all materials, parts, and workmanship supplied shall be free from original
or developed defects. Contractor shall provide a minimum of one year warranty for materials, parts and
workmanship. Should original or developed defects and/or failures appear within the minimum warranty
of one year after work completion, Contractor shall, at Its expense, rectify such defects and/or failures and
make all replacements and adjustments that are required.
Corrective work shall be performed by the Contractor and given the highest priority after Public
Works Agency's notification to do so, and shall be completed to the satisfaction of the Project Manager,
The Contractor shall proceed diligently to complete said work within the time allotted as approved by the
Project Manager.
E. As -Needed Repairs
At the direction of Project Manager, the Contractor shall provide a written estimate including labor and
parts, materials and equipment needed to perform the As -Needed Repairs. Upon written approval from
the Project Manager, the. Contractor shall perform the As -Needed Repairs. The cost for parts and
materials will be paid in accordance with the Section D above.
25C-17
CITY OFSANTA ANA
RIP NOi : 16-096
WATER WELL, PLIMP AND I40TOR. REPAIR SERVICES
At its sole and absolute discretion, Public Works Agency reserves the right to obtain services from other
sources to cornplete anyAs-Needed Repairs,
F. Add itlonal'Work[Location
All additional work provided herein shall commence on the. ,specified date established. The Contractor
shall proceed diligently to complete said work within the time allotted.
Additional work/locations may be added during the Contract period. Upon request by the Project
Manager, the Contractor shall provide a written quotation for any additional werMoca4on(s), based on
the rates quoted in Exhibit C. The Contractor shall be paid for additional work/locations in accordance
with the rates submitted. Upon Contract Manager's negotiation and acceptance of the Contractor's
written quotation the additional. work/location(s) may be added to the Contract by amendment or
change order.
G. Hours and gays of Service
Contractor shall respond within 24 hoars' notification to an authorized Public Works representative's
service request. Hours of service will be primarily Z a.m. to 5 p.m.., Monday through Friday, each
week. The Project Manager may alter the hours and days of services when necessary.
H. Utilities
The Public Works Agency will not provide utilities.
1. Storage Facilities
The Public Works Agency will hot provide storage facilities for the Contractor. The Public Works
Agancy will not to liable or responsible for any damage, by whatayer means., or for theft of materials
or equipment on the Jobsita.
J. Removalof Debris
All debris derived from these services shall be removed from Public Works property and become the
property of the Contractor. The Contractor shall dispose of all debris from these services in a legally
established area appropriate For type of debris being disposed. Disposal shall be at the Contractor's
expense. The Contractor shall not allow any debris from its operations under this Contract to be
deposited in the storm drains and/or gutters in violation of the National Pollutant Discharge Elimination
System.
K. Special Safety Requirements
All Contractor's operators shall to observe all applicable State of California Occupational Safety and
Health Administration (CaVOSHA) and Public Warks' safety requirements white at Public Works job sites.
Hard hats shall be provided by Contractor and shall be worn at all times. Suitable clothing, gloves,
and shoes that meet Cal/OSHA requirements are required.
L. Additional Responsibllitles of the Contractor
25C-18
CITY OF SANTA ANA
RFP NO..: 16-090
WATER WELL, PUMP .AND MOTOR REPAIR SERVICES
Contractor and or Contractor's subcontractors must possess and maintain the following active and valid
licenses as applicable to individual subcontractor:
1, State of California Water Well Drilling Contractor's 0-57 License or Contractor's "A" License.
2, State of California Limited. Specialty Contractor's C-61:;. subcategory Machinery and Pump
Contractor's D-21 Licanse.
3. Have a minimum of five years of experience performing groundwater wells and pump pulling
services. If a Subcontractor is used, Subcontractor must also have a minimum of five years of
experience performing services as stated above. Also, the Contractor's project manager(s), and
Subcontractor's project manager(s), If any, must have a minimum of five years of experience
performing groundwater wells, pump pulling services, video inspections andlor motor repairs. In
addition, the Contractor's project manager(s) and Subcontractor's project manager(s), If any, must
have the following certifications:
4. State of California Division of Occupational Safety and Health Administration Hazardous Waste
Operations Emergency Response (HAZWOPER) Certffication
5. National Ground WoterAssoolation (NGWA) Certification—Pump Installation
6, Electrical Apparatus Service Association (EASA) Accredited Member Status
Provide all labor, equipment, materials, tools, and supervision required, to perform as -needed pump
pulling and machines repair services. All material, parts, and equipment shall be new,, high grade, and
free from defects. Such products shall conform to all Federal, State, and local regulations as they
relate to water wells services.
Obtain all necessary City County, State, and Federal permits andlor licenses for 'Contractor's
activities at no cost. to the ,Public Works Agency,
immediately notify Public Works of any, changes In, the Contractor's insurance, permits, and
licenses. Failure to do so may result in the immediate termination of this Contract for default.
Utilize protective clothing and equipment as required by Cal(OSHA andlor other regulatory agencies,
M, Prevailing Wage
The Director of the Department of Industrial Relations of the .State of California has ascertained the
prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or
type of worker or mechanic needed to execute any construction or maintenance contract, which may
be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the
Department of Industrial Relations are incorporated herein by reference and may be accessed at
http:[/www.dir.ca.gov/.
The Contractor is required to pay the prevailing wage rate referred to above and is responsible for
selecting the classification of workers which will be required to perform this service in accordance
with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code
(State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each
worker paid less than the stipulated prevailing wage rates for any public work done under this Contract
or by any subcontractor.
25C-19
FEE PROPOSAL
p
25C-20
CITY OF SANTA ANA
RFP NO.: 16-090
WATER WELL, PUMP AND MOTOR REPAIR SERVICES
"HiBI w B
PROPOSERS CERTIFICATION and PROPOSAL. ITEM PRICING
The Project shall consist of rehabilitation of Well No, 30. The highest rated firm shall be selected as the
firm that will receive an opportunity for the work with bid Items listed. Separate bids shall be requested
for future work from the three (3) highest firms that are awarded a contract.
Site:
Well 30
Motor:
Yaskawa 150 hp, 3ph, 480VAC, Frame BSU-444TP
Exiting Pump:
Water lube , 14FHC. 3STG, 200 feet overall length, 12 -inch diameter, 20 -feet sections
Well;
18 -inch casing, 989 feet deep, Johnson's Hi -Cap
Housing:
None
Location:
4426 West First St, Santa Ana
General IX. Unit X, Quantit Price Total
Installation of motor, discharge LS
head & pump
1 8,000
8,000
Bowls performance certification
7,000
12 -inch 5 feet column & collar
Sound attenuation (see note 8) LS
1
1004
Pump Work
New complete Pump, 3,000
GPM at 165 feet TH, high
efficient 83.1%
Ea,
1
1 7,000
1 1 Do
7,000
12 -inch 5 feet column & collar
Ea
2
300
300
12 -inch 10 -feet column & collar
Ea.
25
10 -feet 416 SS 1 11116 -inch
tine shaft & coupling
Ea.
26
350
_
9,100
12 -inch threaded bronze
retainers _ _
Ea.
27
270
7,290
Rubber line shaft bearings
Ea.
27
L5
_
10 -foot 1 15116 -inch head shaft
with coupIln2
Ea.
1
500
500
124nch 20 feet of suction pipe
Ea. j
1goo
SS 12 -inch suction cone
strainer
Ea.
1
800
800
New discharge head 12"
Ea.
1
2,700
21700
300 `of SS sounding tube,
Ft
300
1,550
480
Sounding Kit
Ea.
1
1,0001
1,000
Motor Work
Refurbish 150 HP, 480VAC,
3Ph, 601-lz 2
1 1 Do
1 100
Top Bearings (2-7226GM) _
Ea.
1
1,200
1
Bottom bearing (1-6220)
Ea.
1
Two band heaters 115v
Set
1-22IL2852
Three coil thermostat NC or NO
Set
1
100
—
100
LSet of tin plated copper
Set
1
L5
_
25C-21
CITY OF SANTA ANA
RFP NO.: 16-090
WATER WELL, PUMP AND MOTOR REPAIR SERVICES
terminals or lugs
1
15
Tellus 68 oil
LS
1
15---
15
Rewinding of Electric Motor f
LS
1
3000
3,000
Well Work
Mobilization &set-up __
1
0 0
2 0
Under Water video of well (before)
1
1
Wire brushing of well section underwater &
perforations
Ea.
1
3 000
3,000
Chemical treatment during wire brushing (optional) 2
LS
1
120,000
20,000
Bail & dispose of all dirt & debris
Set
1
2,000
2,000
SONAR Jet of perforations (420 feet, three intervals) 3
LS
1
5,000
5 000
Under Water video of well (after)
LS
1
1,100
00
Demobilization &pick-up
LS
1
Baa
_1M
Proposed new pump: Make: National Model No.: H14MC , GPM: 3,000 TDH: 165.
Eff.:
1. Motor refurbishing includes shop work, labor and material to perform the following: disassembling,
steam cleaning, Inspection, replace bearings, heaters, dipping (one thin layer, baking, reassembling,
testing)
2. Chemical treatment during wire brushing will not be used in the evaluation of the bids. if chemical
treatment is applied, the bid price must include cost of the chemicals, chemicals handling (application &
mixing), used chemicals neutralization and disposal
3. Sonar Jet must be performed by SONAR -Jet by Water Well redevelopers, Inc. (714) 632-7003
4. Chemical treatment during wire brushing will not be used in the evaluation of the bids. If chemical
treatment is applied, the bid price must include cost of the chemicals, chemicals handling (application &
mixing), used chemicals neutralization and disposal
5. Pump base will be replaced, and attached to existing discharge pipe, if welding is needed, will be bill at
time and material
6. Concrete around the pump base will have to be removed and replaced.
7, New Stainless Steel line for sounding will be provided and installed, with necessary mounting brackets,
and one gauge calibrated for sounding.
8, Sound attenuation shall be required for major work. Sound attenuation for engine noise shall be limited
to a maximum of 75 d6(A) at 23 feet when operating at full rated load. Sound proofing solution to be
approved by the Engineer.
25C-22
119
ONNNNAL
PUMP
159 N. ACACIA STREET • SAN DIMAS, CA 91773
PHONE: (909) 599-9606 • FAX: _(09),599-6238
WELL do POMP SERVICE SINCE 1952 Lic. #496765
Rates below have been Discounted 15% for the City of Santa Ana
(Effective January 1, 2016)
3 -Man Crew & Standard Pump Pulling Rig ........ ............... ................ ...:......... .... $352.75 per Hour
IOperator & 40 -Ton Crane..................................................................................
$280.50 per Hour
I -Man Crew, Service Support Rig for the 40 -Ton Crane...: .................................
$127.50 per Hour
2 -Man Crew & Combination Rig ....:.... .................. ..... ___
.... __...... $276.25 per Hour
2 -Man Crew & Standard Pump Pulling Rig ........ .... .......................................
..... $271.15 per Hour
Wire Brush or Swab Rental ................. ..... :................................ .................................
$493.00 Each
Flatbed Truck & Driver....... ....:. ......... ......... ..................................:$123,25
per Hour
Rotary Crane (up to 17 -ton) & I -Man Crew................ :............... .................
. $187.00 per Hour
Rotary Crane & 2 -Mari Crew.... .......::....................... ............... ____
........ $271.15 per Hour
Service Truck & 1 Pump Mechanic, Electrician or General Services ..................
$124,95 per Hour
Service Truck & I Pump Mechanic & helper................. ............ .........
....... ....... $225,25 per. Hour
ShopLabor —Pump Mechanic................................................................................
$89.25 per Hour
Shop Labor —Machinist or Welder ........ ................. .................................
........ ....... $89.25 per Hour
Overtime & Saturdays.. .... ____ ....... ...... ......................... ............
... Add $46.75/Man Hour
Sundays & Holidays ............. :.......................... ........... .......... ...................
Add $93.50 per Man Hour
Control & instrument Specialist ......... ........ ...................
..............$13090 per Hour
Additional Helper...... ......... ......... ........................: .........
....... $89,25 per Hour
Video Log -Color with Downhole and Side -Scan.:,.,. ........... ...............
$1,020.00per DVD
Re -Video Log— Color with Downhole and Side -Scan .:...... ..................$935.00per
DVD
Dynamic Video with Mini Camera..........:..:,..............,..:.....................:....,........$1,657.50
per DVD
Dynamic Video with Engineering or Hydrogeology Support ........................:..$2,337.50
per DVD
Test Pump -- Above 300 -Hp Engine ......... ......... -........... ... ......
...,.......... $272.00 per Hour
Test Pump —Below 300 -Hp Engine ......... ......... ......... .................
$233:75 per Hour
I -Man Crew & Chemical Distribution Trailer, with Safety Equipment
.............:. $208.25 per Hour
Engineering and Hydrogeology Support...:........................................,,.......,..,,......,.....Par
Job Basis
FIELD RATES ARE PORTAL TO PORTAL
For additional information on General Pump Company, Inc. or to speak with one of our qualified
Engineers, please contact us at:
GENERAL PUMP COMPANY, INC.
15.9 North Acacia Street, San Dimas, California 91773
Phone: (909) 599-9606 e Fax: (909) 599-6238 r E-mail: engineeringas genpump.com
25C-23
25C-24
AGREEMENT TO PROVIDE WATER WELL REHABILITATION
SERVICES ON AN AS NEEDED BASIS
THIS AGREEMENT is made and entered into this 15T14 day of November, 2016 by and between
WEBER WATER RESOURCES, LLC. ("Contractor"), and the CITY OF SANTA ANA, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State
of California ("City").
RECITALS
A. On August 16, 2016, the City issued Request for Proposal No. 16-090, by which it
sought contractors to provide water well, pump and motor rehabilitation and repair
services for the City of Santa Ana Public Works Agency Water Resources Division,
B. Contractor submitted a responsive proposal that was selected by the City.
Contractor represents that it is able and willing to provide the services described in
the scope of work that was included in RFP No, 16-090 and attached herein as
Exhibit A.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terns and conditions hereinafter set forth, the parties agree as follows;
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Contractor shall furnish the
services as set forth in Exhibit A, to this Agreement. Contractor's proposal is incorporated
by reference as though fully set forth herein.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
The total annual sum to be expended under this Agreement shall not exceed
$400,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work perfonned, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
EXHIBIT 2
2P C -f5
3. TERM[
This Agreement shall commence on the date first written above and teiminato on
November 30, 2019, unless terminated earlier in accordance with Section 16, below, The term of
this Agreement maybe extended for an additional two (2) year period, upon a writing executed by
the City Manager and the City Attorney,
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire tear of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes,
5. OWNERSHIP Or MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in
plans, specifications, studies, drawings, estimates, and other documents or works of authorship
fixed in any tangible medium of expression, including but not lin ited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all
subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for
any Documents & Data the subcontractor prepares under this Agreement, Contractor represents
and warrants that Contractor has the legal right to license any and all Documents & Data.
Contractor makes no such representation and warranty in regard to Documents & Data which were
provided to Contractor by the City. City shall not be limited in any way in its use of the Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial Cencral Liability insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting fiiom any
Page 2 of R
25C-26
act or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following; single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions,
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence, Such insurance shall include
coverage for owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake selfinsuranoe, prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident,
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors acrd omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate,
U. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and,
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City,
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
If Contractor fails or refuses to produce or inaintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreetarent. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
Page 3 of 8
25C-27
indemnify the City for any work performed, prior to approval of insurance by the
City.
INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, acid representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Contractor or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in flys Section or by reason of the terms
of, or effects, arising from this Agreement. The Contractor fixther agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terns of, or
effects arising from this Agrecment. City may make all reasonable decisions with respect to its
representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's
services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to, the
extent required by Civil. Code Section 2782.8, to claims that arise of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL, PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement,
9. RECORDS
Contractor shall keep records and invoices in comrection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
Page 4 of 8
25C-28
(3) years from the date of final payment to Contractor under this Agreement.
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own infornation of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement, The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
11, CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12, NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons;
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P,O, Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
Fred.Mousavipour
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-36)
P.O. Box 1.988
Santa Ana, CA 92702
page 5 of 8
25C-29
To Consultant:
Fax 714-647-5622
Weber Water Resources, LLC
237 W. Orange Show Lane
San Bernardino, CA 92408
Fax 909.386-1259
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays she be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflictbetween the terms of this Agreement arrd
any attachments 'hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any hrterest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
15. WAIVER
No waiver of breach, failure of any condition, or any tight or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waivar of any other breach, failure, right or remedy, whether or not
Page 6 of 8
25C-30
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifics.
16. TERMINATION
This Agreement maybe terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b, Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17- NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and, the validity,
Interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California, Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROCESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies, Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination. of this Agreement.
Page 7 of 8
25C-31
30. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indenmify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if hilly
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the COUnCil
APPROVED AS TO FORM:
SONIA R. CARVAI.I-IO
City Attorney
By: V, =1.�,_
11N M. FUNIC
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
FRED MOUSAVIPOUR
Executive Director
Public Works Agency
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
WEBER WATER RESOURCES, LLC
NAME:
TPI'LE:
Page 8 of 8
25C-32
L..ILWUJ,t_Y'1
CITY Of'$ANTA ANA
RrP NO.r.1&090
WATER WELL, PUNIP AND NIQTOR REPAIR SERVICES
AjSiMtoilfitX .r_........ ��_.___._.._..._
ATTACHMENT 1, SCOPE OF WORK
A, General Uescrrptlon
Tho Contractor shall provide water well casing, pump and motar rahabiiHation; repair, replacement and related
services for the City of Santa Ana at various locatfons within the City. The general scope of services Is
described below„
6. Work Description
The Contractor shall provide all necessary Supervision, labor, materials, tools, and equipment to
perform pump pulling and installations, water well rehabilitations„ wall casing repairs and installations,
water well video Inspections,, electric motor repairs, electric motor waw€rl irl.gs,Fand repair services
en various types of pumps and,motom, on an as assigned basis, at various locations throughout the
Clty. The Contraotor shall meet with the Watat Production project manager prior to starting any work
at the worksite, Access to the worksite shall be controlled by the Public Works Agency according to
the saaurlty standard; in place at that time, The Contraotcr's services shall Include, but are not
necessarily I€mitedto,thefbllowing:
The Contractor shall provide transportation for Its heavy duty equipment, such as, but not limited to,
drilling rig, pump rig, flatoed truck, boom truck, tractor trailer, as requested by th:e Ot'y to and from.
Contraetor''s facility to eaclh Water Production worksite, All electric motor repair work shall be
transported by the Contractor tis art, EASA Accreditod Member facility for repair and roturne.d to the City
when repairs ate complete All. water dtsohargW shall be through an NPI)ES'facility approved by the
Project Manager, It shall be the Contractpes: responsibility to propose a method to discharge water that is
f Pk7ES compliant and may €nclude melh:pds ,such as water d'etentioh through storage tanks. or other
conforming stratsgies.
1, PUMP R, MrCVALIJNSTALLATION SERVICE
The Contractor actor shall be qualified td gorforrn water well pumps removal and installation. Attha Initial setup
W pulling..,.a well pump,. the Contractor shall perform I'ockout/tagout of the electrical find hydraulic systems.
2, WELL PERRORMANGC TESTING SERVICE
The Contractor shall be qualified to perform wall perfbrMance testing. After initial well performanoe testing
setup, ail testing data shall be given to the. City representative upon completion of testing, The
Contractor shall fumish and Install t he development engine temporarily used to power the test pump
process to flush. out all send and small grit out of the area around the well to prevent clogging of the.
distribution systam> All water discharged shall be through an approved facility approved by the Project
Manager. The Contractor shall provide the Project M'anag'er with AS evaluation and recommendation,
Including cost estimates per project, AA testing work shall be subject to the Project Manager's written
approval prior to commencing any work by the Contractor. Wall performance tasttng.shall by done in
accordance with AWWA A100i97 standards.
3. WATERWORKS PUMP REPAIR SERVICE
The Contractor shall be qualified to repair of one or.more of the following pump units:
25C-33
CITY OF SANTA e'yNA
RFP NO,: 16-090
WA'TFR WELI, PUMP AND MOTOR REPAIR sr-RvICES
submersibles, bposters, horizontal split case, wolf turbines, and engine. water., Repair of all pumps
may include, but not limited to, line shafts, bearings, right•ongfta•gears, housing/frame, column pipe,
complete rebuild: of pump/motor unit, motor rewinding., saafs, impellers, rotcr shaft, power/control cable
attachments,. thermal/mofsturo sensors, and all other appurtenant components. Furnish new replacement
SWIM natural gas or diesel -run engines, generators, equipment housings, and appurtenant
and service pump.
vertical turbine pgmps,,wall amps, n°totgrs, and, mocimigal .slams as needed. Repair
puttenant parts
including, butnot limited to, radiators, starters, water cooling pumps, gear drives, etc. The Contractor
shall provide the C'roject Manager with its evaluation and r000m,m,endation, Including cost estimates per
project. All hapalrwirrk shall be subject to Project Manager's wrifteh approval p6dr to commencing any
work by the Contractor.
The Contractor shall pickup and deliver pumps and motors (booster pump) for repairs from all sites
requested.
4.. WELL VIDEO SURVEY SERVICE
The Contractor shall be qualified to perform water wolf Moo 'Inspections using color vfd'eo equipment
with side scan and down -hole survey views. Videos shall be produced in DVD format In standard
definition with a pixel resolution of 640 x 480 pixels or at higher resolutions, Ability to perform these
surveys at higher resolutions will be. given higher consideration.
The video survey unit shall simultaneously transpose the City's name, well name, footage and the date of
inspection on the monitorscreen and the video record, A footage countor/raccrder shall read in feet and be
accurate within'2 percent of the actual footage,.
The vided survey camera shall be capable Of right angle or normal downhole viewing with a change in.
camera lens or mechanical movement of the camera. At the direction of the City; the Contractor roust be
able to provido right.angls vloMng to vlow any casing. section In a direct elevation view,
5, WELL REHABILITATION ANO TREATMENT SERVICE
The Contraotorshalt be qualified to provide well rehabilitation and treatment servibee. Furnish all portable
engine-drivarY pumps, necessary to perform well redevelopment and fehabliltation, Costs too temporary
piping, sound proofing,, and related equipment..require approval by the Project Manager.
To perform these tasks, the Contractor' `shall have thio capability to perform Mineral analysis, ch6mfcal
treatment, water quality tosling, zone testing, well rasing patches and similar casing
repairs/improvements, and mechanical treatment on wolf casings. All ,chemicals used In treating wells
shall' be State approved for the purpose:. intended; must be National Sanitation Foundation (NSF)
approved, and Public Works approved for quantity and concentration,
The Contractor's estimates shall Include the typical type and concentration of chemicals (acids,
Inhibitors, polymers, neutrallzars, etc.) to be used; the typical appropriate contact time for the
nhernlcals; and the typical procedurefor Introducing, mixing, and neutralizing chemicals in the well. In
addition, the name(s) and phone numbers of any company(les) that will supply the treatment chemicals
shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shalt include
the methods of mechanical treatment (dual swab, Wrotnylon brush, sonarjetting, etc.).
6. ELECTRIC MOTOR REPAIR ANO REFURBISHMENT
The successful .Contractor shall provide all transportation, labor,, materials, tests and equipment,
25C-34
CITY OF SANTA. A.NA,.
RF? NO.; 16.090
WATER WELL, .PUMP AND MOTOR REPAIR SERVICES
dellverylplck up for the repair and refurbishment of electric motors and perform any recondition or rewiring
as.nocessary to return the equipment..fuliy operational, All electric motor repair shall lie done in arc
EASA Accredited Member service shop, no exceptions,
a. All work shall he in accordance with the Electrical Apparatus Seruice Association's (EASA)
Recommended Practice, AR100.2010 latest edltlprt and the National Elsotricai Manufactarrprs
Association (NEMA) standards fair servl6'a and repair of eiectricat apparatus,
b. Work shall be In conformance with standards start by, but not limited to, the following organizations;
1, Underwriters Laboratories (UL)
a. Underwriters Laboratories — Certified motors shall be recertified after repair.
b. Contraptor`s shop or his sub-contragtor's shop shall be UL -certified to rebuild explosion proof
electric motors for use in hazardous environments,
2, American National Standard's Institute (ANSI)
S. American Society for `nesting and Materials (ASTM)
4, National Electrical Code (NEC)
5. National Fire Protection Agehcy (NEPA)
3, National Electrical Manufacturers Association (NEMA)
Rpoondition/Repair of Klootric Motors
Reconditioning/repair of electric motors shall include the. testing„ disassembling, inspeellon, gl'Qaning,
dipping:, baking of' windtrtgs,`repiaoQmmi:of bearings, assembly; testing and painting and At minimum
Include the tollaawlnga
a. Pre,DisassenibfyTest
1, .Using a 1 pOQV meg-ohm meter, conduct verification of insulation integrity, Record the Insulailon
resiskanc ..ofthe motor as brought In frorn, the Clty, Adoptable criteria,
riteria is S Record
or higher,
1. Vorify that heaters areoperational and that other attached features, such as thermocouples;, have
conlinulty.
3, single --phase test to check for open rotors. (After disassembly, rotors Will be inspected for evidence
of damaged, cracked or open Circuit bars or and rings, If there is evidence of faults, the rotor will be
grovVPfested.) The detection of any defect during testing shall be reported promptly to the Engineer
4, Documentation covered under this section shall Include the condition of mechanlcal fits (Le, shaft
run out), cracked, broken or missing parts, test run at full voltage, current readings, Meg reading
and surge comparison test as received,. The Engineer shall be notified if acceptable criteria are not
met.
b. Motor Disassembly
1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent
compatible with winding insulstion.; thoroughly rinse; bake dry.
2. Disassembly documentation shall Inolude the cause of failure and/or conditions contributing to
failure.
of Motor Inspecction
25C-35
CITY OF SANTA AAA
RFP N0;:16-090
WATER WELL; PUMP AND MOTOR REPAiR. SERVICES
1. Visually Inspect alis and windings for excessive wear, signs of conductor overheating or fatigue
that possibly would Riot, be apparent during an Olectrixal test,
2, All stators shall be surge- tested with an electronic surge tester speelfically designed to apply a
surge voltage stress test simultaneously between turns of a 0.011, between phases, from winding to
drourid and to detect short-circiuited turns In winding under test, Testing shall be per EASAJEEE
63;2,11,2 and 7.2.9 standards, infrared imaging shall be provided, pre and post test,
d, Mechanical Fit
1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and
housing fits shall comply with ARIOO-2'015, Machine work shall be approved by the. Engineer
before being performed or machine work may not be paid for,. Dearing journals, seal surtacss and
bearing housing restoration shall be done by metalizing and machining or boring and cleaving.
Documentation of before and after measurements shall be made.
2. Replace bearings per manufacturer's specifications. All grease fittings, plugs, eto, shall be replaced
unless otherwise Indicated by the Engineer. Bearings shall be properly lubricated and bearing all
reservoirs shall drained for shipping and Installation. The Contractor shall be responsible for filling
the bearing oif reservoir upon installation. All equipment shall be tagged with information as to
whether or not bearing all reservoirs were filled and what type of lubricant was used,
e, Rotor Balancing
1, All rotors of motors rated at 50 HP/3600/1900 RPM and above shall be dynamically, balanced, with
the rotorrunning at rated speed where practical, but not less than 690RPM in the balance stand,
The balancing speed shall also ber rapid enough so the balance machine sensitivity can reliably
measure the maximum allowable residual unbalance.
2. A printout tape from the balance/analyzer shall be furnished dotalling the final balance values„ Thls
tape will be attached to the reccnditi'onlrepair/rewind documents when the motor IS delivered.
f. rurdtar Leads
Motor leads shall be permanently tagged with non-m.agnetlo markers, Motor lead configuration shall
not be.altered.
g, insulation
L Winding%Shall be doublardipped with Class H varnish and baked,
2, Machtne-flnished surfacas bore of thestator lamination and periphery of. the rotor larn(riations shall
be cleaned:of all varnish and foreign materials. Photo docurhantation of this process shall be made
prior to and after iarnInation,
K Final Test
1. A 1000 volt meg-ohm meter shaft be used to verify insulation continuity. This readl'ng shall be
documented. After teastembly, motor .shall be test -run at rated voltage and frequency. Noload
voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and
recorded in the horizontal, vertical and axial planes on both ends of the: motor, or top and bottom of
vertical motors and documentation of current reading and vibration readings shall be provided to the
Engin aor.
2, A 6KV meg-ohm meter shall be used to verify insulation continuity of all 4160V motors.
I. Paint
1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish
painted with a good grade of machinery enamel, the same color as received unless otherwise
specified, Nameplates„ machined sudf oas and internal parts shall be protected from paint.
25C-36
CSX' OF SANTA ANA
RFP NO,: 16-090
WATER WELL, PUMP AND MOTOR REPAIR SERVICES
2, When needed,, the interiors of motor frames and parts shall be painted with an Insulating paint, This
InoNdes rotors, bf arittg brackets,, frame interiors and air deflectors. Windings shall (rot be painted.,
J. .Inctdantals
1, in. the event that the motor is in poor condition and cannot be repa.lred, reconditioned or made as
new, the Contractor shall notify the Engineer Immediately,
2. All Incidental parts requiring replacement, such asbearings, colts, eta, shall be considered included,
in other Items of bid and no additional compensation shall be allowed.
7. REWINDING OF ELECTRIC MOTORS
When rewinding Is done In conjunction with a recondition or repair, many of the items below will be
redundant and shall not be performed or charged for twice. The items below apply to stator only (including
all labor, materials and testing necessary for worlq completion) and shall at a minimum include:
a, Pre-Oleassembiy Test
1. Using a 1000 megohm meter,conduct verification for insulation integrity. A'cceptabie oriteria is 1.6
meg-6hrns or higher,
2. A 5KV meg-ohm meter shall be used to verify Insulation Integrity of all 41 RV motors.
3. Verify that heaters are operational and other attached features such as thermocouples have
continuity;
4, Pre -disassembly dOOLimentation shall include the condition of mechanical fits (i.e. shaft run out),
cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge
comparison test as, rooeived, The Engineer shalt be notified if ecoeptable criteria are not met.
b, Stripping
1, Wind'fagoshall be torrioV64 by burno_uj With oven temperature suppressIon.
Burn -.out Lemperature shall not exceed 760 degrees. Fahrenheit,
z Windings shall be. removed in such a fashion not to damage or.diplort the core iron., Upon removal
of the bid windings and inbutatioh, the core shall be'thordughly cleaned and inspected, for burro, etc.
3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator
laminatior,s:are not,heak damaged,. If the .stator core losses. excr ad four (4) Watts per pound of Gare
steel, notify the Engineer prior to proceadi rig. forward,
c. Winding
1, General: Rewound motors shall meet or exceed,all Q,E.M. operating characteristics, unless
otherwise specified by the Englader, NEMA Class F Insulation shall be, used,unless otherwise
specified. Magnet wire shall be.a Quad Build, insulated wire of domestic manufacture that meets or
exceeds NEMA specification MW -36A, After winding and prior to resin treatment, windings will
be surge -comparison tested and the results documented,
2. The copper cross-sectional area shall be at least as large as the orlginal winding,
3. Resin Treatment: Windings shall be double -dipped with Class H varnish and baked,
4, Check all coilsfor ovorall ocll shape. Perform a high frequency turn -to -turn dielectric test (surge
Lost) in acoordance with ICEE 522. Submit test results to the City, This shall be done. prior to
Installation Into the stator.
d. Motor Leads, Motor lead's that are replaced must be the same length and configuration as the original
leads; Leads will be permanently tagged with.non-magnetic; markers. Lead lengths shall be identified
by the City when a request for service is made,
25C-37
CITY OF SANTA ANA
RrP NO,: 16-090
WATER WELL, PUMP AND MOTOR. REPAIR. SERVICES
a. Insulation; Windings shall be double -dipped with Class H varnish and baked. Insulation shall be tested
phase -to -phase -and phase -to -ground at 1.000 volts do and yield a one, minute test result of 1,004 rheg-
ohms or better,
Final Tele: A 1000 volt r'rieg-dhm realer shelf be uaed to Verify insulation dohtlhulty, This reading shall
be documented, After reassembly, motor shall be test -run at full ventage arid documentation of current
reading and vibration readings shall be. provided to the and user. (NOTE: a 6KV meg-ohrn motor shall
be used on all 4160V motors.) Copper DC resistance tests, phase -to -phase, on rotor winding from slip
rings shall be performed, If the rewound rotor fails to pass any test, the rotor shall be rejected, The
Contractor shall rebuild and retest until all tests are approved by the City,
9. PUMP RECONDITIONING
a. Disassemble and Olean.
b. Replace seals and ball bearings per EASA Standards. Vendor shall use only manufacturer•
recommended: ball bearings,and mechanical seals.
o, Change oil..
d. Test windings and rewind as necessary.
e. Reassemble and test,.
f. Document and photograph all conditions before and after disassembly, seal and ball bearing
replacements and final testing..
9. MACHINE WORK
Machina work shall apply to, but not be limited to, the drilling and tapping of broken baits, the repairing of
damaged looking rings and stators, the replacing ofpower cords, power cord assemblies and power cord
connectors and ropafrs to impellers, covers; voluted, mounting nits, bearing Journals, and pump shafts.
16, QUALI'FICATiONS
a. All electric motor repair shops shall be EASAAocradited and shall provfde a copy of the codifloation
upon request by the City: Failure to provide a subocontracter that is an EASA, Accredited Member
as a part of the proposal may be grounds for proposal rejection,.
b, Contractor or Controctor's, subcontractor shall bo certified As an UL. Facility and shall provide a .copy of
the oertifte6tion'upon request by tare City,
c. Contractor shall be responsible for obtaining all O.E.M. technical documents, drawings and parts when
necessary,
0, Contractor shall have all englnoering, design, metalizing, welding, heat treating, machining,, balancing,
calibrating and testing cap.abliities necessary to completely refurbish/rewind. etectric motors.
e. Equipment used for tnspecting, calibrating and testing pumps and motors shall be up-to-date: and have
calibration certificates,, less than one year old, traceable to NIST standards where applicable.
11, DOCUMENTATION
All work performed to recondition, repair and/or rewind motors shall be supplemented with reports that
verify all processes to accomplish each Job order. Documentation shall include, but is not limited to, the
following:
a. Pre-Dlsassembty Testing report for oil activities as described.
Jo. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly
test.
G. Motor Disassembly report, Including photo documentation before and after clashing.
25C-38
CITE OFSANTA ANA.
RFP N.4,.: 16.090
WATER, WELL, PT.TMP AND MOTOR REPAM SERVICES
d, Motor Inspection report, including stator core loss testing results. Photo documentation of coils,
windings and conductors Showing any signs of sxoesslve waar Or failure,
e, Msohanical fitmeasurements shall be recorded as Specified. Photo documentation shall be submitte,d.
for all replaced beartngs, grease flit'ings, plugs, etc.
f, ROto'rbalahrfhg'report as specified,
g. Insuletlon report as specified above, Before and after photo dooumantatfon of the windings prior to
varnishing end baking,
h... Final teat report as specified,
I, Pump Ragondltlonfng report as specified,
All testing, Inspections and incidentals related to required reports shall be considered included within the
bid items for said testing report and no additional compensation shall be allowed..
C. Security Requirements
Public Works Agency field representative will unlock the Pubflc Works Agsnoy facilities entry gates
on the first day of work to allow Contractor access. Contractor shall then supply their own
padlock(s). for entry gates to elf Public Works Agency facilities. Contractor's padiock(s) shell look
onto the Public Works. Agency's padlock connecting to the ohaln-link, which enables both the public
Works Agency ffeid representative and Contractor to unlock the entry gates;. After completion of
work, padlock(s) shell be, removedby the Contractor,
Contractor and/or subcontractors shall notify the Pvblio: Works Agency field representative upon
arrival and departure to or fromfobafte.
0. Parts, Materials and Warranties
The Public Works. Agency will reimburse. the, Contractor Por the cost of repair {darts, materials, and
replacement equipment, plus 15 percap
t markup,, provide'
the
Contractarliasokrtained' tt e Ctt's �ztier
written approVa! crf :Contractor s written estimate. All replacement
equiprmm�t shalt pe approved byifha
Public Works Agenoy prior to the purchasing of the equipment. The Cantraetor shall provide
manufacturerdacu Orntatfon to the fublteWorksAgencyfor any raplaaament agiaipment, The
Cantraakor shall submit an Invoice with attaelied apptidable receipts Vara partiauiarjob to: the. P'rajoct
Manager,.
The .Contractor shall.assure that all materials, parts,, and worlamanship supplied Shoji be free from original
or developed defeats.. 'Contractor shall provide a minimum of one year warranty for materials, parts and
warkmanshfp. Should orlgihai 6?devaloped defects andlor failures appearwithtn the minimum warranty
of one year after work completion, Contractor shall, at its expense, rectify such defects andlor failures and
rMQM3 all replacements and adjustments that are required,
Corrective work shall be performed by the Contractor and given the highest priority after Public,
Works Agency's notification to do so, and shall be completed to the satisfaction of the Project Manager,
The Contractor shall proceed diligently to complete said work within the time allotted as approved by the
Project Manager,
E, As -Needed Repairs
At the direction of Project Manager, the Contraotor shall provide a written estimate including labor and
parts, materials and equipment needed to perform the As-Noodod, Repairs. Upon written approval from
the project Manager, the. Contractor shall perform the As -Needed Repairs, The cost for parts and
materials will be paid In accordance with the $action D above.
25C-39
CITY OF SANTA ANA
RFP NO„ 16.090
WAITER WELL., PUMP AND MOTOR REPAIR SIMVIC.'ES
At Its sole and absolute discretion, Publk; Works Agency reserves the right to obtain services from other
sources.to contpleteanyAs•Noaded Repairs..
F, AdditlonafWork/L,ocatlon
All addltionaf work provided herein shall commence on the specified date established, The Contraotor
shall proceed diligantty to complete said work within the. time allotted.
Additional work/locations may be added during the Contract period. Upon request by the project
Manager, the Contractor shall provide a written quotation for any additional work/location(s), based on
the rates quoted in Exhibit C, The Contractor shall be paid for additional work/locations in accordance
wl'th. the rates submitted. Upon Contract Manager's negotiation and acceptance of the Contractor's
written quotatton the additional work/location(s) may be added to the Contract by amendment or
change order.
G, Hours and Days of Service
Contractor shall respondwithin 24 hours' notification to an authorized Public Works representative's
service mque,sf, Hours of service will be primarily 7 a..m, to 5 p.m., Monday through Friday, each
week, 'The Project. Manager may alter the hours and days of services when necessary,
H. Utilttles
The Public Works Agency will not provide utilities,
1. Storage Facilities
The Pubitc Works Agency will hot p?bvide storage facilities for the Contractor. The PUb'lic.Works
Agency will. not bo liable or responsible for any damage, by whatever means:,, or for tiveR of'irwarials
or equipment on thejobelte.
J. Removal of Debris
All debris derived from these. services shall be removed frdm. Public Works property and become the
property of the Contractor. The Contractor shall dispose of aft debris frgm these services in a legally
established area appropriate for type of debris being disposed. Disposal shall be at the Contractor's
expense. The Contractor shall not allow any debris from its operations under this Contract to be
deposited In the storm drains and/br gutters In violation of the National Pollutant Discharge Elimination
System,
K Special Safety Requirements
All Contractor's operators shall to observe all applicable State of California Occupational Safety and
Health Administration (Cal/OSHA) and Public Works' safety requirements while at Public Works job sites,
Hard hats shall be provided by Contractor and shall be worn at all. times. Suitable clothing, gloves,
and shoes that meet Cal/OSHA requirements are required.
L. Additional Responsibilities of the Contractor
25C-40
CITY OF SANTA, ANA
RFP NO,:: 1.6�•090
WATER WELL, .PUMI, AND MOTOR REPAIR SERVICES
Contractor and or Contragtar'.s subcontractors must pcesess and maintain the following active and valid
licenses a$ applicable to individual subcontractor;
1. State of California Water Well q.rilling Contractor's C-V License or Contractor's "A" License,
2,. State of California Limited�Speciaity Contractor's Q"61r subcategory Machinery and Pump.
Contractor's D-21 License.
3, Have a minimum of five years of experience performhg groundwater wells and pump pulling.
services. If Subcontractor is used, Subcontractor must also havea minimum of five years of
experience performing servicess as stated above,.Also, the .CoMroctor's project manager(s), and
Subcontractor's project monager(s), If any, must kava a minfmum of five years of experlence
Performing groundwater wells, pump pulling services, video inspections and/or motor repdIrs, in
addition, the Contractor's project managers) and Subcontractor's project manager(s), if any, must
have the following dortlfications
4. State of California Divtsl'on of Occupational Safety and Health Administration Harardous Waste
Operatidns Emergency Response (H'AZWOPER) Certfficatlon
"a. NatfonelOroundVVaterAssociation (NOWA)Certiffcattori -Pump Installation
g. Eleotrical Apparatus Service Assoolatfan (EASA) Accredited Member Status
Proy1de all labor, equipment, materials, tools, and supervision required to perform as-needed pump
pulling and machines repair services, All material, parts, and equipment shalt be new, high grade, and
free from defects, .Such products shelf conform tb all Federal, State, and local regulations as they
relate, to water wells. services.
Obtain all. necessary, City,. County, State, acrd Fedora! perthits and'for.11oansas'for Contractors
00vttfesat no eost,'to the Public Wprl s.Agenoy.
immediately notify Public Works of An.y changes In, Vie Contracton''s Insurance,, permits;, and
licenses, Failure to do so may result In the immediate termination, of This Obntraet for default.
Utilize protectiva clothing and e4iii'prr4.entas required by Gal/QSHA and/or other regulatory egengpes
M. Prevailing Wage
The Director of .the Department of Industrtal Relations- of the State of California has ascertained the
prevailing rate of per diem wages in .dollars, based on a.workfng day of eight hours, for each craftor
type of worker or mechanic needed to execute any construdtion or maintenance contract, which may
be awarded by Public Works, The current prevailing wage rates as adopted by the Director of the
Department of Industrial Relations are Incorporated herein by reference and may be accessed at
http;{hnww.di r, da,gov/.
The Contractor is required to pay the prevailing wage rate referred to above and is responsible for
selecting the classification of workers which will be required to perform this service in accordance
with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code
(State of California,) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each
worker paid less than the stipulated prevailing wage rates for any public work done under this Contract
or by a.ny subcontractor.
25C-41
CITY OF SANTA ANA
RFP NO.: 16-090
WATER WELL., PUMP AND NIOTOR REPAIR SERVICES
r
PROPOSERS CCRTIFiCATION and PROPOSAL ITEM PRICING
The Project shall consist of rehabilitation of Well No. 30. The highest rated firm shall be selected as the
firm that will receive an opportunity for the work with bid items listed. Separate bids shall be requested
for future work from the three (3) highest firms that are awarded a contract.
Site:
Well30
Motor:
Yaskawa 150 hp, 3ph, 480VAC, Frame BSU-444TP
Exiting Pump:
Water lube, 14FHC, 3STG, 200 feet overall length, 12 -inch diameter, 20 -feet sections
Well:
18 -inch casing, 989 feet deep, Johnson's Hi -Cap
Housing:
None
Location:
4426 West First St., Santa Ana
General IX. Unit X, Quantity Price Total
of motor, discharge LSad
& pump
5,536.00 5,5_36.00
[installation
_
wls performance certification Ea.
��
r 2 6D0.00 2 OO.OD
und attenuation (see note 8) LS
_ 1 1� 970. 1 970.OD
'`'
New complete Pump, 3,0001
_
GPM at 165 feet TH, high
Top Bearings (2-7226GM)
EEa.
efficiency (83.1 %)
6,648.00[
0,548,00
12 -inch 5 feet column &collar
Y _ Ea.
_ --
12-inch 10 -feet column &collar
Ea.
_25_._
11�3St5.21p-feet
416 SS 1 11/16 -inch
Ea.line
1
298.00
298.00_,_
shaft &coupling
Set
00
7 02000
12 -inch threaded bronze
Ea.
1
retainers
5r��Rubber
line shaft bearings
_
Ea,
0
foot 1 15/16 -inch head shaft
Ea.withcouRIIN—
.0012-inch
20 feet of suction pipe
Ea.
.00
378.0
SS 12 -inch suction cone
Ea.strainer
T0�
00New
discharge head 12"
Ea. _
__Ft
300'of SS sounding tube.
300
810.00
810.00
Sounding Kit
Ea.
1
101,25
10_
Motor work
Refurbish 150 HP, 480VAC,—
3Ph, 60Hz 2
_
Top Bearings (2-7226GM)
EEa.
Bottom bearing (1-6220)
. _
' 1 �2DU5___20385..__._�.__
Twe band heaters 115v
Three coil thermostat NC or NO
Set
1
298.00
298.00_,_
Set of tin plated copper W
Set
_
v= 1
40.50
_
40.50
25C-42
CITY OF SANTA ANA
RFP NO.; 16.090
WATER WELL, PUMP AND MO"T"OR REPAIR SERVICES
Mobilization & set-up
1
1 250.00
1,250.00
(v } _�__-____
Under Water video of well beforo
.I
` 1"M10
1,100.00
�" -- ---
Wire brushing of well section under water &
Ea;
�—
-
_1�1.20,.4d
perforations
Chemical treatment during wire brushing (opticnaq 2
LS
1
9,100.00
.� 91100.00
_ ._�_..M__
Bail & dispose of all dirt & debris �_
Sot
1
_ 28 350.00
2,350.00
26 350.00
2 350.00
SONAR Jet of perforations X120,faei,,three inter_vais) 3
(
L5
1
�_�'��'mu0000-
Under Water video of_weli (after) __
LS
I� _
6 ?_,40 00
_6 340.00
Demobilization & pick-up _� y -�
LS
1 _
1.00100-
1,250,00
1,250.00
NO i E - ALL. rr<UNG NULUUtti AIJHLIC:ABLE SALES TAX.
Proposed new pump; Make: National PunModel No.: 1114MC , GPM: 3,000 TDH: 165
Eft" 64.6°/a - ` NOTE; THIS DESIGN POINT WILL OPERATE IN SLIGHT OVERLOAD WITH 150HP MOTOR.
1. Motor refurbishing includes shop work, labor and material to perform the following: disassembling,
steam cleaning, inspection, replace bearings, heaters, dipping (one thin layer, baking, reassembling,
testing)
2. Chemical treatment during wire brushing will riot be used in the evaluation of the bids. If chemical
treatment Is applled, the bid price must include cost of the chemicals, chemicals handling (application &
mixing), used chemicals neutralization and disposal.
3. Sonar Jet must be performed by SONAR -Jet by Water Well redevelopers, Inc. (714) 632-7003
4. Chemical treatment during wire brushing will not be used in the evaluation of the bids, .If chemical
treatment Is applied, the bid price must include cost of the chemicals, chemicals handling (application &
mixing), used chemicals neutralization and disposal.
5. Pump base will be replaced, and attached to existing discharge pipe, If welding is needed, will be bill at
time and material.
6. Concrete around the pump base will have to be removed and replaced.
7. New Stainless Steel line for sounding will be provided and installed, with necessary mounting brackets,
and one gauge calibrated for sounding.
6. Sound attenuation shall be required for major work. Sound attenuation for engine noise shall be limited
to a maximum of 75 dB(A) at 23 feet when operating at full rated load. Sound proofing solution to be
approved by the Engineer.
qS
25C-43
Sante Ana RFP 10.000 free Proposal
Hourly
Discipline
Rate
1 Pump Rig Rate, 3 man crew*
$300.00
2 Cable Tool Drill Rig, 2 man crew*
$300.00
3 Cable Tool Drill Rig, 3 man crew*
$300A0
4 17T Crane and 2 man crew*
$250.00
5 Field Service Technician*
$150.00
0 Shop Labor - Mechanic/Machinist
$90.00
7 Shop Labor - Helper
$05.00
0 Project Management
$75,00
* Prevailing Wage Rates - On Site Only
12 Crew Mobilization and Demobilization $050.00
3 Man Crew - Each Occurrence
13 Crew Mobilization and Demobilization $450.00
2 Man Crew - Each Occurrence
25C-44
AGREEMENT TO PROVIDE WATER WELL REHABILITATION
SERVICES AS A NEEDED BASIS
THIS AGREEMENT is made and entered into this 15TH day of November, 2016 by and between
BAKERSFIELD WELL & PUMP CO. ("Contractor"), and the CITY OF SANTA ANA, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State
of California ("City").
RECITALS
A. On August 16, 2016, the City issued Request for Proposal No. 16-090, by which it
sought contractors to provide water well, pump and motor rehabilitation and repair
services for the City of Santa Ana Public Works Agency Water Resources Division.
B. Contractor submitted a responsive proposal that was selected by the City
Contractor represents that it is able and willing to provide the services described in
the scope of work that was included in RFP No. 16-090 and attached herein as
Exhibit A.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Contractor shall furnish the
services as set forth in Exhibit A, to this Agreement. Contractor's proposal is incorporated
by reference as though fully set forth herein.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
The total annual sum to be expended under this Agreement shall not exceed
$400,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
Page 1 of 8
25C-45
3. TERM
This Agreement shall commence on the date first written above and terminate on
November 30, 2019, unless terminated earlier in accordance with Section 16, below. The tern of
this Agreement maybe extended for an additional two (2) year period, upon a writing executed by
the City Manager and the City Attorney.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional maturer in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSIHP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in
plans, specifications, studies, drawings, estimates, and other documents or works of authorship
fixed in any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all
subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for
any Documents & Data the subcontractor prepares under this Agreement, Contractor represents
and warrants that Contractor has the legal right to license any and all Documents & Data.
Contractor makes no such representation and warranty in regard to Docurnents & Data which were
provided to Contractor by the City. City shall not be limited in any way in its use of the Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Contractor's operations in the performance of this
Page 2 of 8
25C-46
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement,
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement,
f If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
Pa e3of8
2 C-47
indemnify the City for any work performed prior to approval of insurance by the
City.
INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Contractor or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's
services are subject to Civil. Code Section 2782.8, the above indemnity shall be limited, to the
extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor,
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement.
00000SX4 Of 9 IR
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement, All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
Page 4 of 8
25C-48
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement, The foregoing obligations of non-use and nondisclosure shall not apply to ally
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P,O, Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
Fred Mousavipour
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-36)
P,O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5622
Page 5 of 8
25C-49
To Consultant:
Bakersfield Well & Pump Co.
7212 Fruitvale Avenue
Bakersfield, CA 93308
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of anypurchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
15. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifics.
Page 6 of 8
25C-50
16. TERMINATION
This Agreement maybe terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions: ,
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate,
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
Interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
deterrained and governed by the laws of the State of California. Both parties farther agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
PA e 7 0£8
2 C-51
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: %,
.T N M. FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
FRED MOUSAVIPOUR
Executive Director
Public Works Agency
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
BAKERSFIELD WELL & PUMP CO.
NAME:
,TITLE:
Nage 8 of 8
25C-52
CITY OF SANTA ANA,
RFP i`0,:: 16-090
WATER WELL, PUNfP AND NfOTOR REPAIR SERVICES
Appendix
ATTACHMENT 1: SCOPE OF WORK
A, General Description
EXHIBIT A
The Contractor shall provide waterwell casing, pump and motorrehabil talion, repair, replacement and related
services for the City of Santa Ana at various locations within the City. The general scope of services is
described below.
B. Work Description
The Contractor shall provide all necessary supervision,, labor, materials, tools, and equipment to
perform pump pulling and installations, water well rehablli alions,. well casing repairs and installations,
water well video inspections, electric motor repairs, electric motor rewindings, and repairservices
on various types of pumps and motors, on an as assigned basis, at ,various locations throughout the
City. The Contractor shall meet with the Water Production project. manager prior to starting any .work
at the worksite. Access to the worksilte shall be controlled by the Public Works Agency according to
the :security standards in place at that time, The Contractor's services shall include, but are not
necessarily limited to,. the following:
The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to,
drilling rig, pump rig, flatbed truck, boom truck, tractor trailer, as requested by the City to and from
Contractor's facil'it'y to each Water Production worksite. All electric motor repair work shall be
transported by the Contractor to an EASA Accredited Member facility for repair and returned to the City
when repairs are complete All water discharged shall be :through an NPDES facility approved by the
Project. Manager It shall be the Contractor's responsibility to propose a method to discharge water that: is
N,,Pl7ES Piompliant and may include melhads .such as water' .detention, through storage, tanks or other
conforming strategies.
9. PUMP REMOVALANSTALLATION SERVICE
The Contractor shall be qualified to perform water well pumps removal and installation. At the initlai setup
for pulling a well pump, the Contractor shall perform lockouVtagout of the electrical and hydraulic systems.
2. WELL PERFORMANCE TESTING SERVICE
The Contractor shall be qualified to perform well performance testing. After initial well performance testing
setup, all testing data shall be given to the City representative upon completion of testing. The
Contractor shall furnish and install the development engine temporarily used to power the test pump
process to flush out all sand and small grit out of the area around the well to prevent clogging of the
distribution system. All water discharged shall be through an approved facility approved by the Project
Manager. The Contractor shall provide the Project. Manager with its evaluation and recommendation,
including cost estimates per project, All testing work shall be subject to the Project Manager's written
approval prior to commencing any work by the Contractor, Well performance testing shall be done in
accordance with AWWA Al 00-97 standards.
3. WATERWORKS PUMP REPAIR SERVICE
The Contractor shall be qualified to repair of one or more of the following pump units:
25C-53
C:`ITY O P SANTA ANA
REP NO.: 16-090
WATER WELL, PUMP AND MOTOR REPAIR SERVICES
submersibles, boosters, horizontal split case, well turbines, and engine water, Repair :of :all pumps
may include, but not limited to, line shafts, bearings right -angle -gears, housing/frame, column pipe,
complete rebuild of pump/motor unit, motor rewinding, seals, impellers, rotor shaft, power/oontrol cable
attachments, thermal/moisture sensors, and all other appurtenant components. Furnish new replacement
vertical turbine pumps, well pumps, motors, and mechanical seals as needed. Repair and service pump
station natural gas or diesel -run engines, generators, equipment housings, and appurtenant parts
Including, but not limited to, radiators, starters, water cooling pumps, gear drives, etc, The Contractor
shall provide the Project Manager with its evaluation and rrecommendation, including cost estimates per
project. All repair work shall be subject to Project Manager's written approval prior to commencing any
work by the Contractor.
The Contractor shall pickup and deliver pumps and motors (booster pump) for repairs from all sites
requested.
4. WELL VIDEO SURVEY SERVICE
The Contractor shall be qualified to perform water well video lnspectfons using color video equipment
with side scan and down -hole survey views. Videos shall be produced in DVD format in standard
definition with a pixel resolution of 640 x 480 pixels or at higher resolutions. Ability to perform these
surve,ys at higher resolutions. will be given higher consideration.
The video survey unit shall simultaneously transpose the City's name, well name, footage and the data of
Inspection on the monitor screen and the video record. A footage counter/recorder shall read In feet and be
accurate within 2 percent of the actual footage.
The video survey caldera shalt be capable of right angle or normal downhole viewing with a change in
camera leers or mechanical movement of the camera, At the direction of the City, the Contractor must be
able to provide right angle. viewing to view any casing section in a direct elevation View.
5. WELL REHABILITATION AND TREATMENT SERVICE
The Contractor shall be qualified to provide well rehabilitation and treatment services. Furnish all portable
engine-dri.verr pumps, necessary to perform well redevelopment and rehabilitation. Costs for temporary
piping, sound proofing, and related equipment require approval by the Project Manager,
To perform these tasks, the Contractor shall have tha capability to perform 'Mineral analysis, chemical
treatment, water quality testing, zone testing, well casing patches and similar casing
repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating wells
shall be State approved for the purpose intended, must be National Sanitation Foundation (NSF)
approved, and Public Works approved for quantity and concentration.
The Contractor's estimates shall include the typical type and concentration of chemicals (acids,
Inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the.
chemicals; and the typical procedure for Introducing, mixing, and neutralizing chemicals in the well, in
addition, the name(s) and phone numbers of any company (les) that will supply the treatment chemicals
shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include
the methods of mechanical treatment (dual swab, wlre/nylon brush, sonar jetting, etc,).
6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT
The successful Contractor shall provide ail transportation, labor, materials, tests and equipment,
25C-54
CITY OF SANTA A:NA
RFP NO,: 15-094
WATER WELL, PUMP AND MOTOR REPAIR, SERVICES
delivery/pick .up for the repair and refurbishment of electric motors and perform any recondition or rewiring
as necessary to return the equipment fully operational.. All. electric motor repair shall be done inan
EASAAccredited Member service shop, no exceptions,
a. All work shall be in accordance with. the Electrical Apparatus Service Association's (EASA)
Recommended Practice, AR100.2015 latest edition and the National Electrical Manufacturers
Association (NEMA) standards for service and repair of electrical apparatus.
J. Work shall be in conformance with standards set by, but not limited to, the following organizations:
1, Underwriters Laboratories (UL)
a. Underwriters Laboratories — Certified motors shall be recertified after repair.
b. Contractor's shop or his sub -contractor's shop shall be UL -certified to rebuild explosion -proof
electric motors for use in hazardous environments.
2. American National Standards Institute (ANSI)
3. American Society for Testing and Materials (ASTM)
4. National Electrical Code (NEC)
5. National Fire Protection Agency (NEPA)
6. National Electrical Manufacturers Association (NEMA)
Recondition/Repair of Electric Motors
Reconditioning/repair of electric motors shall include the testing, disassembling,inspection,. cleaning
dipping, baking of windings, 'replacement of bearings, assembly, testing and painting and at rtiintmurii
inciude thq following;
a. Pre-DisassembtyTest
1, Using a 1000V meg-ohm meter, conduct verification of insulation Integrity.. Record the insulation
resistance of the motor as brought In from the City. Acceptable criteria is 5 meg-ohms or higher,
2. Verify that heaters are operational and that other attached features, such as thermocouples, have
continuity.
3, Single-phase test to check for open rotors. (After disassembly, rotors will be inspected for evidence
of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be
growl -tested.) The detection of any defect during testing shall be reported promptly to the Engineer
4. Documentation covered under this section shall include the'condition of mechanical fits (i.e. shaft
run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading
and surge comparison test as received. The Engineer shall be notified if acceptable criteria are not
met.
b. Motor Disassembly
1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent
compatible with winding insulation; thoroughly rinse; bake dry.
2. Disassembly documentation shall include the cause of failure and/or conditions contributing to
failure.
c. Motor Inspection
25C-55
CITY OF SANTA AMA
RFP NO.: 16-09Q
WATER WELL, PUMP AND MOTOR REPAIR SERVICES
1. Visually inspect coils and windings for excessive wear, signs of conductor overheating or fatigue
that possibly would not be apparent during an electrical test.
2. All stators shall be surge- tested with an electronic surge tester specifically designed to apply a
surge voltage stress test simultaneously between turns of a coil, between phases, from winding to
ground and to detect short-circuited turns in winding under test. Testing shall be per EASA,IEEE
6Z2, 112 and T2.3 standards. Infrared imaging shall be provided pre and post test.,
d. Mechanical Fit
1. Measure the bearing bores, shells, housings and shaft journaIs using a micrometer. Shaft fits and
housing fits shall comply with AR100-2015. Machine work shalt be approved by the Engineer
beforebeing performed or machine work may not be paid for.. Bearing journals, seal surfaces and
bearing housing restoration shall be done by metalizing and machining or boring and sleeving.
Documentation of before and after measurements shall be made.
2. Replace bearings per manufacturer's specifications. All grease fittings, plugs, etc. shall be replaced
unless otherwise indicated by the Engineer. Bearings shall be properly lubricated and bearing oil
reservoirs shall drained for shipping and installation. The Contractor shall be responsible for filling
the bearing oil reservoir upon Installation. All equipment shall be tagged with Information as to
whether or not bearing oil reservoirs were filled and what type of lubricant was used.
e. Rotor Balancing
1. All rotors of motors rated at 50 HP/3600/1800 RPM and above shall be dynamically balanced, with
the rotor running at rated speed where practical but not less than 600 RPM In the balance stand.
The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably
measure the maximum allowable residual unbalance,
2. A printout tape from the balance/analyzer shall be furnished detailing the final balance values. This
tape will be attached to the recondition/repair/rewind documents when the motor Is delivered.
f. Motor Leads
Motor leads shall be e permanently tagged with nonmagnetic markers, Motor lead configuration shall
not be altered.
g: Insulation
I. Windings shall be double -dipped with. Glass H varnish and baked.
2, Machine -finished surfaces bore of the stator lamination and periphery of the rotor laminations shall
be cleaned of all varnish and foreign materials. Photo documentation of this process shall be made
prior to and after lamination.
h. Final Test
1, A 1000 volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be
documented, After reassembly, motor shall be test -run at rated voltage and frequency, No load
voltage and phase currents shall be recorded. Vibration mils displacement shall be measured, and
recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of
vertical motors and documentation of current reading and vibration readings shall be provided to the
Engineer.
2. A 5KV meg-ohm meter shall be used to verify Insulation continuity of all 4160V motors..
i. Paint
1, Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish
painted with a good grade of machinery enamel, the same color as received unless otherwise
specified. Nameplates, machined surfaces and internal parts shall be protected from paint.
251
CITY OF SANTA ANA
RFP ~IO,; 16-090
WATER WELL, PUMP AND MOTOR REPAIR SERVICES
2. When needed, the interiors of motor frames and parts shall be painted with an insulating paint, This.
Includes rotors, bearing brackets, frame interiors and air deflectors. Windings shall Pot .b.e painted.
Incidentals
1. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as
new, the Contractor shall notify the Engineer Immediately,
2. All incidental parts requiring replacement; such as bearings, coils, etc. shall be considered included.
in other items of bid and no additional compensation shall be allowed.
7. REWINDING OF ELECTRIC MOTORS
When rewinding is done in conjunction with a recondition or repair, many of the items below will be
redundant and shall not be performed or charged for twice. The items below apply to stator only (including
all labor, materials and testing necessary for work completion) and shall at a minimum include:
a. Pre -Disassembly Test
1, Using a 1.000 meg-ohm meter, conduct verification for insulation integrity. Acceptable criteria is 1.5
meg-ohms or higher..
2. A 5KV meg-ohm meter shall be used to verify insulation integrity of all 4160V motors..
3. Verify that heaters are operational and other attached features such as thermocouples have
continuity.
4. Pre -disassembly documentation shall include the condition of mechanical fits (i.e.. shaft run out),
cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge
comparison test as received. The Engineer shall be notified. if acceptable criteria are not met.
b. Stripping
1. Windings shalt be removed byt4mperature-controlled burnout with: oven temperafture suppression.
Burn -out temperature,.shall not exceed 750 degrees Fahrenheit.
2. Windings shall be removed In such a fashion not to damage or distort the core Iron, Upon removal
of the old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc.
3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator
larni'nations are not heat damaged,. If the stator core losses exceed four (4) Watts per poured of core
steel, notify the Engineer prorto proceeding forward.
o. Winding
1. General: Rewound motors shall meet or exceed all O.E.M. operating characteristics, unless
otherwise specified by the Engineer, NEMA Class F insulation shall be used, unless otherwise
specified. Magnet wire shall be. a Quad Build, insulated and
of domestic manufacture that meets or
exceeds NEMA specification MW -35A. After winding and prior to resin treatment, windings will
be surge -comparison tested and the results documented.
2. The copper cross-sectional area shall be at least as large as the original winding.
3.. Resin Treatment: Windings shall be double -dipped with Class H varnish and baked.
4. Check all coils for overall cull shape. Perform a high frequency tum -to -tum dielectric test (surge
test) in accordance with. IEEE 522. Submit test results to the City, This shall be done prior to
installation into the stator.
d. Motor Leads: Motor lead's that are replaced must be the same length and configuration as the original
leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified
by the City when a request for service is made.
25C-57
C1t'TY OF SANTA ANA
RFP NO,: 16-090
NATER WELL, PUMP AND MOTOR REPAIR SERVICES
o. insulation: Windings shall be double -dipped with Class H varnish and baked. Insulation shall be tester,/
phase -to -phase and phase -to -ground at 1000 volts do and yield a one minute test result of 1000 mag -
ohms or better,
f. Final Test. A 1000 volt meg-chm meter shall be used to verify insulation continuity, This reading shall
be documented, After reassembly,_ motor shall be test -run, at full voltage and documentation of current
reading and vibration readings shall be provided to the end user. (NOTE: a 6KV meg.-ohm meter shall
be used on all 4160V motors.) Copper DC resistance tests,, phase -to -phase, on rotor winding from slip
rings shall be performed, If the rewound rotor fails to pass any test, the rotor shall be rejected. The
Contractor shall rebuild and retest until all tests are approved by the City,
8. PUMP RECONDITIONING
a. Disassemble and otearn.
b. Replace seals and ball bearings per EASA Standards. Vendor shall use only manufacturer -
recommended ball bearings and mechanical seals.
a Change oil,
d. Test windings and rewind as necessary.
e. Reassemble and test.
f. Document and photograph all conditions before and after disassembly, seal and ball bearing
replacements and final testing,
9. MACHINE WORK
Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, the repairing of
damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord
connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, and pump shafts,
1'0.O.UALIFI'CATIO NS'
a. All electric motor repair shops shall be EASA Accredited and shall provide a copy of the certification
upon request by the City. Failure to provide a sub -contractor that is an EASA Accredited Member
as a part of the proposal may be,grounds for proposal rejection.
b.. Contractor or Contractor s. subcantrac[or shall be certified as an UL Facility and shall provide a copy of
the certification upon request by the City.,
c. Contractor shall be responsible for obtaining all O.E.M. technical documents, drawings and parts when
necessary.
d, Contractor shall have all engineering, design, metalizing, welding, heat treating, machining, balancing,
calibrating and testing capabilities necessary to completely refurbishirewind electric motors.
e, Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have
calibration certificates, less than on -e year old, traceable to NEST standards where applicable.
11, DOCUMENTATION
All work performed to recondition, repair and/or rewind motors shall be supplemented with reports that
verify all, processes to accomplish each job order. Documentation shall include, but is not limited to, the
following:
a. Pro -Disassembly Testing report for all activities as described.
b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly
test,
G. Motor Disassembly report., including photo documentation before and after cleaning.
25C-58
CITY OF SANTA ANA
REP NO.; 16.090
WATER WELL, PUMP ANIS MOTOR REPAIR SERVICES
d. Motor Inspection report, including stator core loss testing results, Photo documentation of coils,
windings and conductors showing any signs of excessive wear or failure.
e. Mechanical fit.measuremehts shall be recorded as specified. Photo documentation shall be submitted
for all replaced bearings, grease fittings, plugs, etc.
I, Rotor balancing report as specified.
g.. Insulation report as specified above, Before and after photo documentation of the windings prior to
varnishing and baking.
h, Final test report asspecified.
i. Pump Reconditioning report as specified,
All testing, inspections and incidentals related to required reports shall be considered included within the
bid items for said testing report and no additional compensation shall be allowed.
C. Security Requirements
Public Works ,Agency field representative will unlock the Public Works Agency facilities entry gates
on the first day of work to allow Contractor access. Contractor shall then supply their own
padlock(s) for entry gates to all Public Works Agency facilities. Contractor's padlock(s) shall lock
onto the Public Works Agency's padlock connecting to the chain-link, which enables both the Public.
Works Agency field representative and Contractor to unlock the entry gates. After completion of
work, padfock(s) shall be removed .by the Contractor.
Contractor and/or subcontractors shall notify the Public Works Agency field representative upon
arrival and departure to or from jobsite,.
D, Parts, Materials and Warranties
The Public Works Agency will reimburse the Contractor for the cost of repair parts, materials, and
replacement equipment, plus 15 percent markup, provided the Contractor has obtained the City's prior
writtan approval of Contractors written estimate. All replacement equipment shalt be approved by$he
Public Works Agency prior to the purchasing of the equipment. The Contractor shall provide
manufacturer documentation to the Public Works Agency for any replacement equipment, The
Contractor shall submit an invoice with attached applicable receipts for a particular job to the Project
Manager.
The Contractor shall assure that all materials, parts, and workmanship supplied shall be free from original
or developed defects. Contractor shall provide a minimum of one year warranty for materials, parts and
workmanship. Should original ordeveloped defects and/or failures appearwithin the minimum warranty
of one year after work completion, Contractor shall, at its expense, rectify such defects and/or failures and
make all replacements and adjustments that are required.
Corrective work shall be performed by the Contractor and given the highest priority after Public
Works Agency's notification to do so, and shall be completed to the satisfaction of the Project Manager.
The Contractor shall proceed diligently to complete said work within the time allotted as approved by the
Project Manager,
E. As -Needed Repairs
At the direction of Project Manager, the Contractor shall provide a written estimate including labor and
parts, materials and equipment needed to perform the As -Needed Repairs. Upon written approval from
the Project Manager, the Contractor shall perform the As -Needed Repairs. The cost for parts and
materials will be paid in accordance with the Section D above.
25C-59
CITY OF SANTA ANA
RFP NO.; 16-090
WATER WELL,, PUMP AND MOTOR REPAIR SERVICES
At its sole and absolute discretion, Public Works Agency reserves the right to obtain services from other
sources to complete any As -Needed Repairs,
F. AdditionalWork[Location
All additional work provided herein shall commence on thespecified date established The Contractor
shall proceed diligently to complete said work within the time allotted.
Additional work/locations may be added during the Contract period. Upon request by the Project
Manager, the Contractor shall provide a written quotation for any additional work/location(s), based on
the rates quoted in Exhibit C. The Contractor shall be paid for additional work/locations in accordance
with the rates submitted, Upon Contract Manager's negotiation and acceptance of the Contractor's
written quotation the additional work/location(s) may be added to the Contract by amendment or
change order.
G. Hours and Days of Service
Contractor shall respond within 24 hours' notification to an authorized Public Works representative's
service request. Hours of service will be primarily a.m. to 5 p.m., Monday through Friday, each
week. The Prcjeet Manager may alter the hours and days of services when necessary.
H, Utilities
The Public Works Agency will not provide utilities.
I. Storage Facilities
The Public Works Agency will not provide storage facilities for the Contractor. The Public Works
Agency will not be. liable or responsible :for any damage, bywnatever means:, or for theftof materials
or equipment on the jobsite.
J. Removaf of Debris
All debris derived from these services shall be removed from Public Works property and become the
property of the Contractor: The Contractor shall dispose of all debris from these services in a legally
established area appropriate for type of debris being disposed. Disposal shall be at the Contractor's
expense. The Contractor shall not allow any debris from its operations under this Contract to be
deposited in the storm drains and/or' gutters in violation of the National Pollutant Discharge Elimination
System.
K. Special Safety Requirements
All Contractor's operators shall to observe all applicable State of California Occupational Safety and
Health Administration (Cal/OSHA) and Public Works' safety requirements while at Public Works job sites.
Hard hats shall be provided by Contractor and shall be worn at all times. Suitable clothing, gloves,
and shoes that meet Cal/OSHA requirements are required.
L. Additional Responsibilities of the Contractor
25C-60
CITY OF SANTA ANA
RFP NO.: 1.6-090
WATER WELL, PUMP AND MOTOR REPAIR SERVICES
Contractor and or Contractor's subcontractors must possess and maintain the following active and valid
Ifcenses as applicable to incilviduai subcontractor:
1. State of California Water Well Qn1ling Contractor's 0-57 License or Contractor's "A" License.
2. State of California Limited ,Specialty Contractor's C•61..s.ubcategory ktaohinery ,arid. Pump
Contractor's D-21 License.
3. Have a minimum of five years of experience performing groundwater wells and pump pulling
services. If a Subcontractor is used, Subcontractor must also have a minimum of five years of
experience performing services as stated above. Also, the Contractor's project manager(s), and
Subcontractor's project manager(s), If any, must have a minimum of five years of experience
performing groundwater wells, pump pulling services, video inspections and/or motor repairs, In
addition, the Contractor's project manager(s) and Subcontractor's project manager(s), if any, must
have the following certifications:
4. State of California Division or Occupational: Safety and Health Administration Hazardous Waste
Operations Emergency Response (HAZWOPER) Certification
5. National Ground WaterAssociation(NGWA)Certification -Pump Installation
6. Electrical Apparatus Service Association (EASA) Accredited Member Status
Provide all labor, equipment, materials, tools, and supervision required to perform as -needed pump
pulling and machines repair services. All material, parts, and equipment shalf be new, high grade, and
free from defects. Such products shall conform to all Federal, State, and local regulations as they
relate to watar wells services..
Obtain all necessary City,. County, State, and Federal permits and/or licenses for Contractor's
activities at: no oost,.to the Public Works Agency.
Immediately notify Pubifc Works of any changes In the .Contractor's insurance,permits, and
licenses. Failure to do so may result In the immediate termination of this Contract for default.
Utilize protective clothing and equipment: as required by Caf[OSHA and./orother regulatory agencies.
K Prevailing Wage
The Director of the Department of Industrial Relations of the State of California has ascertained the
prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or
type of worker or mechanic needed to execute any construction or maintenance contract, which may
be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the
Department of Industrial Relations are Incorporated herein by reference and may be accessed at
http://,o/ww.dir.ca.gov/.
The Contractor Is required to pay the prevailing wage rate referred to above and is responsible for
selecting the classification of workers which will be required to perform this service in accordance
with the Contractor's method of performing the work, Pursuant to Section 1775 of the Labor Code
(State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each
worker paid less than the stipulated prevailing wage rates for any public work done under this Contract
or by any subcontractor.
25C-61
C F1 01: 5.14 1 r ANI
�\—\TE fZ fit✓=Li_, PIMP 1AD �f��i"OR R�rP,UR iElt� t('ES
EXHIBIT 6
PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING
The Project shall consist of rehabilitation of Well No. 30. The highest rated firm shall be selected as the
firm that will receive an opportunity for the work with bid items listed. Separate bids shall be requested
for future work from the three (3) highest firms that are awarded a contract.
Site: Wall 30
Motor: Yaskawa 150 tip, 3ph, 480VAC. Frame 3SU-444TP
Exiting Pump: Water lube , 14FHC, 3STG. 2C0 feet overall length. 12 -inch diameter, 20 -feet sections
Well: 18 -inch casing. 989 feet deep Johnson's Hi -Cap
Housing: None
Location: 4426 West First St., Santa Ana
General IX. Unft X. Quantity Price Total
Installation of motor, discharge LS 1 6,100.00
2,858.00 2,558.00 ----
Sound attenuation (see note 8)
LS
24,000.00
Pump Work
New complete Pump 3.000
Ea
12,094.0012,094.00
GPM at 165 feet TH, high
ef_ an (8ficie3.1°!0)
'
12 -inch 5 feet column & collar
Ea.
2
245,00 490.00
__. —_ _ .
12 -inch 10 -feet column & collar
_
Ea.
_... .-_—
25
420.00 10.500.00
10 -feet 416 SS 1 11116•inch--_Ea.
_
26 _
— 385.00 10,010.00
line shaft & coupling
12 -inch threaded bronze
Ea.
27
retainers
Rubber line shaft bearings
Ea
_
27
00 702 00
_P
10 -foot 1 15116 -inch head shaft
Ea.
1
—
568.00
with COUphn
12 -inch 20 feet of suction pipe
Ea.
.804.000
SS 12 -inch suction cone
Ea.
1
917.00 917.00
strainer
New discharge head 12"
Ea
1
4,685.00 .0.685.00
300'of SS sounding tube.
Ft
300
2.00-- 0
Sounding Kit
Ea.
1
100.00 100.00
Motor Work
Refurbish 150 HP. 480VAC.
312h,60Hz2
887.50—F1 775.00
Top Bearings (2.7226GM)
Ea
1
Bottom bearing (1-6220)
Ea
122
50022500
Two band heaters 115v
Set
1
140.00- 140.00
_—
Three coil thermostat NC or NO
Set
—
1
163.00
163 00
Set of tin plated copper
Set
1
350.00
350.00
25C-62
C'ti'1OFSAATk.A.N1
RFI' \0,: 10-000
ATER WELL_ PL \-11) -1AD MOTOR REP UR 5I_RVI( CSS
terminals or lues
Tellus 68 oil L S 250.00
Rewinding of Electric Nlotor LS ' S 760 00
well work
Mobilization & set-up
450.00
----- --- --.—.
Under Water video of well (before)
I
1,000.00
Wire brushing of well section under water &
Ea. 1
4,200.00 4,200.00
_perforatioris __,
Chemical treatment during wire brushing (optronall 2
LS i
_ _
15,00 00
Bail &dispose of all dirt &debris
Set I
- --
1,500 00
SONAR Jet of perforations (420 feet, three intervals) 3
LS 1
7,900.00
Under Water video of well (after)
LS 1
858.00
LS 4W.UU
�lqoteAnyother work not listed above will be completod on a time and rratar'a,s oasis_
Proposed new pump: Make: Peerless Model No.: 16HXB GPM: 3,000 'rDH: 165'
Eff.: 83.5
1 Motor refurbishing includes shop work, labor and material to perfonri the following: disassembling,
steam cleaning, inspection, replace bearings, heaters. dipping (one thin layer, baking, reassembling,
testing)
2. Chemical treatment during wire brushing will not be used in the evaluation of the bids. If chemical
treatment is applied, the bid price must include cost of the chemicals, chemicals handling (application &
mixing), used chemicals neutralization and disposal.
3. Sonar Jet must be performed by SONAR -Jet by Water Well redevelopers, Inc. (714),632-7003
4. Chemical treatment during wire brushing will not be used in the evaluation of the bids. If chemical
treatment is applied. the bid price must include cost of the chemicals. chemicals handling (application &
mixing), used chemicals neutralization and disposal.
5 Pump base will be replaced, and attached to existing discharge pipe. If welding is needed. will be bill at
time and material.
6. Concrete around the pump base will have to be removed and replaced.
7. New Stainless Steel line for sounding will be provided and installed, with necessary mounting brackets,
and one gauge calibrated for sounding.
8. Sound attenuation shall be required for major work. Sound attenuation for engine noise shall be limited
to a maximum of 75 dB(A) at 23 feet when operating at full rated load. Sound proofing solution to be
approved by the Engineer.
25C-63
PUMP REMOVAL/ INSTALLATION SERVICES (A)
DESCRIPTION
UNIT
NON -PREVAILING
RATE
PREVAILING
1A MOBILIZATION (per vehicle/crew)
LS
$ _
35000
$
450.00
2A PUMP RIG & CREW
HR
$
300.00
$
400.00
3A 12 -TON HYDROCRANE &
REPAIRS & INSPECTIONS
CREW
LS
$
300,00
$
400.00
4A DEMOBILIATION (per vehicle/crew)
I_S
$
350.00
$
450.00
WELL / PUMP REPAIR SERVICE (B)
DESCRIPTION
UNIT
RATE
18 GENERAL SHOP LABOR
HR
$
55.00
2B MACHINE SHOP REPAIR
HR
$
100.00
3B SHOP WELDING
HR
$
100.00
4B ON-SITE MECHANICAL
REPAIRS & INSPECTIONS
(DURING BUS. HOURS)
HR
$
175.00
5B ON-SITE EMERGENCY
MECHANICAL REPAIRS (AFTER
BUS. HOURS)
HR
$
250.00
6B WELL VIDEO SURVEY
EA
$
1,200.00
NON -PREVAILING
PREVAILING
76 WELL REHAB (SCRATCH &
BAIL) HR $ 300.00 $ 400.00
ALL HOURS OVER 6HOURS @ TIME & A HALF
SATURDAY RATES @ TIME & A HALF
SUNDAY & HOLIDAY RATES @ DOUBLE TIME
AS NEEDED PARTS AND MATERIAL WILL BE MARKED UP 15%
PRICES VALID UNTIL 12/31/2014
Ruben Baltierra
Estimator / Project Manager
25C-64