HomeMy WebLinkAbout25H - AGMT - INMATE MEDICAL SRVS- 0 ` b
CITY COUNCIL MEETING DATE:
NOVEMBER 15, 2016
TITLE:
FIRST AMENDMENT TO
AGREEMENT WITH NAPHCARE, INC.
FOR INMATE MEDICAL SERVICES
(STRATEGIC PLAN NO. 1, 3A)
CITY MANAG ;
CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 16' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the first amendment to the
agreement with Naphcare, Inc., to include a three percent cost of living adjustment in the amount
of $58,219 for the final year of the three-year term, for a new total agreement amount of
$6,030,112, subject to non -substantive changes approved by the City Manager and City Attorney,
DISCUSSION
On May 29, 2014, the Police Department issued a request for proposals (RFP #14-034) for inmate
medical services. On October 1, 2014, the Police Department entered into a three-year
agreement with Naphcare, Inc. to provide these services. In June 2015, Naphcare requested a
cost of living adjustment for year two of the agreement. Due to the low inmate population and
drop in contract housing revenue, the Police Department did not recommend approval of the
increase. In April 2016, Naphcare again approached the Police Department to request a three
percent cost of living adjustment for the final year of the agreement, October 1, 2016 through
September 30, 2017.
Naphcare has continued to provide excellent medical services to Jail inmates. Naphcare has also
helped ensure that the Jail facility remains in compliance during various audits and inspections
performed by county, state and federal agencies responsible for evaluating medical care
standards within jail facilities. The proposed three percent cost of living adjustment will increase
the annual base agreement amount by $58,219, bringing the base line from $1,940,631 to
$1,998,850. A $50,000 annual contingency will be added for services not included in the base
agreement, including but not limited to: x-rays, dentures, and OB/GYN exams. The total amount
for the third year of this agreement will not exceed $2,048,850. The total three-year agreement
amount will not exceed $6,030,112. In 2017, staff will be issuing a new Request for Proposals for
these services.
25H-1
Agreement Amendment with Naphcare, Inc. for Medical Services
November 15, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #3 (promote
fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy A
(continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police
Department provides programs and services efficiently and effectively).
FISCAL IMPACT
Funds for the third year of this agreement are available and will be appropriated in the Jail
Operations contract services account (no. 01114475 62300) for the following fiscal years:
FY 2016-17
$1,524,138
FY 2017-18
$ 524,712
Total
$2,048,850
APPROVED AS TO FUNDS AND ACCOUNT:
Carlos Rojas Francisco Gutierrez
Chief of Police Executive Director
Santa Ana Police Department Finance and Management Services Agency
25H-2
FIRST AMENDMENT TO AGREEMENT FOR PROVISION OF INMATE
MEDICAL SERVICES
THIS FIRST AMENDMENT to the above -referenced agreement is entered into November 15, 2016 by
and between NaphCare, Inc., an Alabama Corporation, (hereinafter "Consultant"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California (hereinafter "City").
RECITALS
A. The parties entered into Agreement ##A-2014-205 dated October 1, 2014 ("Agreement"), by
which Consultant agreed to provide basic and emergency inmate medical care.
B. The agreement provides for a potential compensation increase in years two and three upon
mutual agreement of the parties pursuant to the terms of section 4 of the agreement. City
believes that Consultant has provided consistent and dependable services without a
compensation increase in year two and that a small increase would be appropriate for the third
year of the agreement given the general increase of medical services costs.
C. The City desires to add a $50,000 contingency to the agreement for services not included in the
base agreement such as x-rays, dentures, ophthalmology, emergency psychiatric crisis services
and OB/GYN examinations.
Now, therefore, in consideration of the mutual and respective promises, and subject to the terms and
conditions of said Agreement, except as herein modified, the parties agree as follows:
1. Section 4, Compensation, is amended to add the following:
Year Three Pricing for Inmate Medical Services: $1,998,850.00
Monthly pricing for Year Three: $ 166,570.83
Monthly per diem for ADP exceeding 440: $ 1.25
A $50,000.00 contingency will be added to address those special medical services not included
in the base agreement (x-rays, dentures, OB/GYN services, ophthalmology, and emergency psychiatric
crisis services) to be used at the City's sole discretion. The total agreement amount for years one -three
will not exceed $6,030,112.00.
2. 'Except as hereinabove modified, all terms and conditions of said Agreement shall remain in full
force and effect.
Exhibit 1
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IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on
the date and year first written above.
ATTEST:
MARIA D. IIUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALI-IO
City Attorney
By: C fDN `uX n
Laura A. Rossini
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
CARLOSROJAS
Chief of Police
25H-4
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
NAPHCARE, INC
Dy:
James S. M ane
Chief Executive Officer