HomeMy WebLinkAbout29E - DONATION - HOOVER ELEMENTARY194=9140 -
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CITY COUNCIL MEETING DATE:
DECEMBER 6, 2016
TITLE:
DONATION TO SUPPORT HOOVER
ELEMENTARY SCHOOL'S MOVIE NIGHT
EVENT
(STRATEGIC PLAN NO. 5,4)
\V M
CITY MANAGE --
I
CLERK OF COUNCIL USE ONLY:
U'0C•
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As Recommended
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As Amended
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Ordinance on 1s` Reading
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Ordinance on 2nd Reading
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Implementing Resolution
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Set Public Hearing Fore,
CONTINUED TO
FILE NUMBER
Approve a donation request from Hoover Elementary School for a one-time donation in the
amount of $300.
DISCUSSION
On August 4, 2015, City Council adopted Resolution 2015-042, establishing a City Council
Special Event Sponsorship Policy and guidelines for disbursement of discretionary funds. The
resolution and policy outline eligibility criteria for neighborhood associations and eligible non-profit
entities for consideration of City Council sponsorship.
In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per
fiscal year to support eligible organizations, including neighborhood associations and non-profit
organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal
Revenue Code are eligible for in-kind funding for City Services.
Councilmember Amezcua recommends appropriating $300 to support Hoover Elementary
School's movie night event that will be held on Thursday, February 2, 2017, in response to their
donation request (Exhibit 1). Upon approval of the donation request, funds in the amount of $300
will be appropriated to pay for movie licensing costs associated with their event.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability).
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Donation to Support Hoover Elementary School's Movie Night Event
December 6, 2016
Page 2
FISCAL IMPACT
Funds to support the City Council Special Event Sponsorship Policy are available in the FY 2016-
17 General Non -Departmental account (01105015-62300). The $300 will be spent from
Councilwoman Amezcua's appropriated amount for FY 2016-17.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
Exhibits: 1. Donation Request Form
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City of Santa Ana
Donation Request
City Manager's Office - M-31
20 Civic Center Plaza
P.O. Box 1986
Santa Ana, CA 92702
(714) 647-5200
Family/Community-oriented Movie Night. As Hoover is not a neighborhood
.Description of school, this will foster postive relationships with our parents.
Event I Purpose:
Bridge the connection between the school community and the Santiago Park
Community Benefit: neighborhood community.
Applicant signature: Date: November 23, 2016
�etum completed form via:
Mail: City Manager's Office -M-31 Email: donationmquest@santa-ana.org
20 Civic Center Plaza Fax: (714) 647-6954
P.O. Box 1988
Santa Ana, CA 92702 _
Donation Request N� DR - - Council Meeting Date:
Eligibility Met: YES I NO Approved Amount:
City Manager Signature EXHIBIT 1 Date:
Revised 11/16/2015
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Contact information
Armando Gutierrez Title,
Principal _
Name:
408 E. Santa Clara Ave.
Address:
Santa Ana, CA 92706 Phone:
(714) 564-2103
city, state, zip:
armando.gutierrez@sausd.us Fax:
(714) 564-2199
Email:
�Organization
Information
Name: Hoover Elementary School
Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as Select One:
Code?
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Yes No
defined under Section 501(c)(3) of the Internal Revenue
if No, you will only qualify for a credit for City -related costs for your request (i.e. permit fees, If Yes,
staff time, rental rates for facilities or equipment, etc.). Costs for City services vary and if
approved, credit may or may not cover full cost of requested City services. Tax ID 9:
Donation
city Services Credit s 300.00 Date Needed: 02/02/2017 MayorlCouncilmember.
Amezcua
Amount Requested:
Direct Payment Amount $ Event Date: 02/02%2017 Event Time:
6:00 - 8:00 p.m.
Requested:
Hoover Elementary School
Event Location.
408 E. Santa Clara Ave., Santa Ana, CA 92706
Adtlrcss, City, State, Zip
Family/Community-oriented Movie Night. As Hoover is not a neighborhood
.Description of school, this will foster postive relationships with our parents.
Event I Purpose:
Bridge the connection between the school community and the Santiago Park
Community Benefit: neighborhood community.
Applicant signature: Date: November 23, 2016
�etum completed form via:
Mail: City Manager's Office -M-31 Email: donationmquest@santa-ana.org
20 Civic Center Plaza Fax: (714) 647-6954
P.O. Box 1988
Santa Ana, CA 92702 _
Donation Request N� DR - - Council Meeting Date:
Eligibility Met: YES I NO Approved Amount:
City Manager Signature EXHIBIT 1 Date:
Revised 11/16/2015
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