HomeMy WebLinkAbout22A - SPEC - DUMP TRUCKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 7, 2017
TITLE:
CONTRACT AWARD TO LOS ANGELES
TRUCK CENTERS, LLC, FOR TWO
COMPRESSED NATURAL GAS DUMP
TRUCKS (SPEC. NO. 16 -139)
{STRATEGIC PLAN NO. 6,2)
CH MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1®t Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to Los Angeles Truck Centers,
LLC, for the purchase of two, tandem axle, compressed natural gas dump trucks, in the amount
of $360,050 plus a five percent contingency of $18,000, for a total amount not to exceed
$378,050, subject to nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides
guidelines and criteria for determining when vehicles need replacement. This criteria includes
vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's
replacement criteria, two dump trucks purchased in 2002 and assigned to the Public Works
Agency have been identified for replacement.
The purchase of these two Compressed Natural Gas (CNG) fueled dump trucks continues the
effort by Fleet staff to purchase alternative fuel vehicles to create an environmentally responsible
City Fleet. Over the course of the past three years, the City has purchased 6 CNG vehicles, 11
Liquefied Petroleum Gas (LPG or Propane) vehicles, 4 electric utility vehicles, and constructed
an LPG fueling station at the Corporate Yard. Staff routinely evaluates all new vehicle purchases
to determine the feasibility of using alternative fuels while also complying with Air Quality
Management District (AQMD) standards for large maintenance vehicles. For large maintenance
vehicles such as these dump trucks, the City is required by AQMD to purchase non - diesel
engines. These two dump trucks will be used by the Public Works Agency maintenance staff for
the water and sewer programs.
22A -1
Contract Award for Compressed Natural Gas Dump Trucks
February 7, 2017
Page 2
The Notice Inviting Bids was advertised on November 8, 2016, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
37 Vendors were notified
7 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana Vendors
The bids were opened on December 6, 2016, and evaluated. The bid received from Los Angeles
Truck Centers, LLC, is responsive to the specifications and meets the City's requirements. To
allow for unanticipated charges, a five percent contingency has been included in the award
amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $378,050 are available in FY 2016 -17 in the following Public Works
accounts: Water Systems Maintenance Account (No. 06017641 -66400 - $189,025) and Sanitary
Sewer Service Account (No. 05617640 -66400 - $189,025).
Ado Jieur
Ex cutive Director
Public Works Agency
CLIsp
APPROVED AS TO FUNDS AND ACCOUNTS:
As� "go Y aya�c Q
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
22A -2