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HomeMy WebLinkAbout29A - DONATION - JAGUAR BOOSTERREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE; FEBRUARY 7, 2017 TITLE; DONATION AGREEMENT WITH JAGUAR DIAMOND BOOSTER CLUB TO SUPPORT A BASEBALL GAME (STRATEGIC PLAN NO. 5,4) CITY IUNAGER RECOMMENDED ACTION CLERIC OF COUNCIL USE ONLY: ►:112i 001 ® As Recommended ® As Amended 0 Ordinance on tst Reading 0 Ordinance on 2" Reading ❑ Implementing Resolution M Set Public Hearing For, CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Jaguar Diamond Booster Club for a one -time donation amount of $2,000, subject to non - substantive changes approved by the City Manager and the City Attorney. DISCUSSION On August 4, 2015, City Council adopted Resolution 2015 -042, establishing a City Special Event Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. The resolution and policy outline the eligibility criteria for neighborhood associations and eligible non - profit entities for consideration of City Council sponsorship. In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per fiscal year to support eligible organizations, including neighborhood associations and non - profit organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal Revenue Code are eligible for in -kind funding for City Services. Councilmember Tinajero recommends appropriating $2,000 to the Jaguar Diamond Booster Club to support an event to be held on Friday, March 17, 2017, in response to their donation request (Exhibit 1). Upon approval of this item, a donation agreement (Exhibit 2) will be executed. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). 29A -1 Donation Agreement with Jaguar Diamond Booster Club February 7, 2017 Page 2 FISCAL IMPACT Funds to support the City Council Special Event Sponsorship Policy are available in the Fiscal Year 2016 -17 General Non - Departmental account (01105015- 62300). The $2,000 will be spent from Councilmember Tinajero's appropriated amount for FY 2016 -17. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency Exhibits: 1. Donation Request Form 2. Donation Agreement 29A -2 City Manager's Office – M -31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 0 Santa Ana, CA 92702 (714) 647 -5200 r r s rame:T Y— (Laurie Tristan s ide: Treasurer Address: 942 W Carol Ave City, state, zip: Santa Ana, CA 92707 Phone: 714- 356 -3446 [Email: Jaguarbaseballboosters @gmail.com T(Fax: mount Direct Payment Amount– f .. j• Name — Jaguar Diamond Booster Club Tax - Exempt Status: Is your organization a non - profit or public tax - exempt organization as defined under Section 501(c)(3) of the Internal Revenue Code? Select One: Yes ❑ No If No, you will only qualify for a credit for City - related costs for your request (l. e. permit fees, staff time, rental rates for facilities or equipment, etc.). Costs for City services vary and if mount Requested "- - - -- 46- 4526131 approved, credit may or may not cover full cost of requested City services. IITr ax ID if: it r -• City Services Credit sn�a Date Needed: Ir�by Apri12017 .(Mayor r /Councilmember: Tinajero mount Requested - mount Direct Payment Amount– f __._.r-- 52 000 .--- Event Date: r --- -- March 17, 2017 Event Time: 3:00 pm Requested: Event Location: Seg erstrom High School, 2301 W MacArthur Boulevard, Santa Ana, CA 92704 Address, City, State, Zip — Segerstmm High School Baseball program, comprised of 60playersand 67oaches, isone of the top baseball programs in the City of Santa Ana. To maintain and Description of strengthen the skills of our student athletes, all teams (Flosh/SOph, JV, Varsity) play in leagues and tournaments year round. Due to limited funding our pmgrram receives from the school district, our parent booster group looks to community sponsors to enhance and support our student - athletes and baseball program. The EVent/PnrpOSe: donation of funds from the City of Santa Ana would go toward suffering the purchase of new game jerseys for our student athletes. Our players and on r es take greal pride in representing Segersirom at on and off campus events. Participating in baseball teaches our boys teamwork, good sportsmanship, builds corrections and self- esteem, and provides a safe environment to participate in a sport that they lave. This event will be attended by our 00 Community Benefit: student athletes, as well as our larger school community. Playing in new jerseys will encourage team bonding and bring pride to our boys and program. The event further allows for increasing school eight and building community within our larger Segerslrom family approximately 1000 Segarstrom studentelparents /staff are expected to attend in support of Segerstrom Baseball. Applicant Signature:: �./l ix,t ii,GLcrdy�J. tDate: ` January 12, 2017 Mail: City Manager's Office –M -31 Email: donationrequest @santa- ana.org 20 Civic Center Plaza Fax: (714) 647 -6954 P.O. Box 1988 Santa Ana, CA 92702 Donation Request M DR ° Reference# on all related DPVs Council Meeting Date: — -- Eligibility Met: YES / NO I Approved Amount: City Manager Signature:— l7VU10 T 4 1 Date: Revised 01/05/2017 29A -3 29A -4 CITY OF SANTA ANA DONATION AGREEMENT WITH JAGUAR DIAMOND BOOSTER CLUB 1. PARTIES AND DATE This Donation Agreement ( "Agreement ") is entered into on FEBRUARY 7, 2017 by and between the City of Santa Ana, a nunicipal corporation ( "City ") and JAGUAR DIAMOND BOOSTER CLUB, a California 501(e)3 NON - PROFIT ORGANIZATION ( "Recipient "), City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in HOSTING A BASEBALL GAME ( "Community Benefit "). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide finding. 2.2 Public Purpose. The City, by recommendation of COUNCILMEMBER SAL TINAJERO, believes there is a public purpose in supporting the Community Benefit because it will PROMOTE HEALTH AND WELLNESS BY PROVIDING AN OPPORTUNITY FOR STUDENTS TO ENGAGE IN PHYSICAL ACTIVITY AND SPORTS. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Comirramity Benefit, 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one -time payment of TWO THOUSAND DOLLARS ($2,000) for an event that will be held on Friday, March 17, 2017, because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided, for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term, Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all finds provided to Recipient puursuant to this Agreement, as well as interest at the rate of ten percent (10 %) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or tennination of this Agreement. 3.3 Waivers. Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of EXHIBIT L 29A -5 CITY OF SANTA ANA DONATION AGREEMENT Page 2 of 3 injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver /release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3A No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient, 3,5 Indemnification, Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or vohnteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding, Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBITI 29A -6 CITY OF SANTA ANA DONATION AGREEMENT Page 3 of 3 RECOMMENDED FOR APPROVAL In Robert C. Cortez Deputy City Manager City Manager's Office CITY OF SANTA ANA By: Gerardo Monet Acting City Manager Attest: 0 Maria D, Huizar Clerk of the Council Approved as to Form: By: %9r, J M. Funk Assistant City Attorney JAGUAR DIAMOND BOOSTER CLUB a 501(c)3 NON - PROFIT ORGANIZATION By: Signature Name Title EXHIBIT Z, 29A -7 29A -8