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Home My WebLink AboutHdL COREN & CONE ("HdLCC")-2016INSURANCE ON FILE WORT( MAY PROCEED A-2016-296 UNTIL_ INSURA + h CE EXPIRES _ I 5'I c CLERK OF COUNCIL DATE, .Z�t 7 ' n"i Consultant Services ,Agreement This Consultant Services Agreement (the "Agreement") is made as of the 18th day of October, 2016 by and between HdL Coren & Cone, a California Corporation ("CONSULTANT") and the City of Santa Ana, a charter city and municipal corporation of the State of California ("CITY"). In consideration of the mutual promises herein contained and other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, the parties agree as follows: RECITALS A. Property tax revenues can be verified and potentially increased through a system of continuous monitoring, identification and reconciliation to county records. B. An effective program of property tax management will assist the CITY in fiscal, economic and community development planning; and C. CITY desires the property tax data based reports and data analysis required to effectively manage the CITY property tax base and identify and recover revenues misallocated within the CITY, or to other jurisdictions; and D. CONSULTANT is a state-wide expert in such data analysis with over 200 public agency clients for whom such services are performed and has the programs, equipment, data and personnel required to deliver the property tax services referenced herein. E. The CITY desires to retain a consultant having special skill and knowledge in the field of professional services for Property Tax (Secured and Unsecured) Revenue Auditing, Recovery, Reporting, Analysis, and Legislative/State Agency Liaison and Implementation Monitoring Services as specified herein. F. In undertaking the performance of this Agreement, CONSULTANT represents that it possesses the necessary knowledge, qualifications, skills and personnel to provide such services. CONSULTANT warrants that any services performed by CONSULTANT under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: CITY hereby retains CONSULTANT, and CONSULTANT hereby agrees to provide such services as are set forth hereinbelow, in accordance with the terms and conditions of this Agreement, and represents and warrants to CITY that CONSULTANT accepts such assignment to perform those services, subject to those terms and conditions. 1. SCOPE OF SERVICES (a) CONSULTANT shall perform services designated in the CITY's Request for Proposal (RFP) No. 1.6-022, dated February 11, 2016 relating to revenue auditing, recovery, reporting, analysis, and legislative monitoring in connection with secured and unsecured property taxes in the manner described in CONSULTANT'S RFP No. 16-022 response dated April 7, 2016 attached to and incorporated herein as Exhibit "A". Services are referenced herein as follows: "Base Services" as described in Section 3-2.0. ii. "Optional Services" as described in Section 3-3.0, performed at the request of CITY; and iii. "Additional Services" as described in Section 3-4.0, performed upon a written order by CITY. (b) CONSULTANT shall provide said services at the time, place, and in the manner specified in the Schedule Of Performance - Timeline For Deliverables attached to and incorporated herein as EXHIBIT "B". (c) CONSULTANT shall furnish at its own expense all labor, materials, equipment and other items necessary to carry out the terms of this Agreement. 2. COMPENSATION Upon execution of this Agreement, CITY will pay CONSULTANT as outlined in section 4-6.0 (CONSIDERATION). Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to CITY accounting procedures and proof of insurance as set forth in section 4-9.0 (INSURANCE AND INDEMNIFICATION). Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by CITY. 3. TERM The initial term for the provision of services as set forth in section 1 of this Agreement shall be for a period of two (2) years commencing January 1, 2017, with one (1) one-year option exercisable in the sole discretion of the City, by a writing executed by the City Manager and the City Attorney, if neither party has terminated said Agreement in accordance with section 3-1.0. 3-1.0 Termination. The Parties reserve the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days' written notice to the non -terminating party, except that where termination is for cause, the Parties will comply with the dispute resolution process in Section 4-11.2. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non -terminating party with the opportunity to cure pursuant to Section 4-11.2. 3-2.0. Effect of Termination Upon issuance of any notice of termination, CONTRACTOR shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. The CONTRACTOR shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter; provided, however, that payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 2 4. GENERAL PROVISIONS 4-1.0 DEFINITIONS For purposes of this Agreement, the following terms shall have the meaning stated below: Audit Review: "Audit" or "Audit Review" shall mean the comparison of databases to ensure that parcels are correctly coded with the appropriate tax rate area to return revenue to the client city. Audits include the secured and unsecured tax rolls and where secured records are corrected; the corresponding unsecured records related to those properties are also corrected. A review of the calculation methodologies developed by auditor/controller offices in the administration of property tax is made to ensure compliance. New annexations are audited the 1 st or 2nd year after the area's adoption due to the timing of LAFCO and the State Board of Equalization in assigning new tax rate areas and county processing of those changes. County: "County" shall mean the County in which the CITY is located. Data Base: "Data Base" shall mean a computerized listing of property tax parcels and information compiled for CITY from information provided by the County. Days: "Days" shall mean calendar days. Property Tax Roll: "Property Tax Roll" shall mean the assessed values of parcels on the secured and unsecured lien date rolls as reported by the County. Proprietary Information: "Proprietary Information" shall be the reports, technical information, compilations of data, methodologies, formula, software, programs, technologies and other processes previously designed and developed by CONSULTANT and used in the performance of the services hereunder. Successor Agency: "Successor Agency" means the City's administration pursuant to Section 34176 of the Health and Safety Code of the former community redevelopment agency of CITY. Scope of Services: "Scope of Services" shall mean all of the Base Services specified in Section 3-2.0 et seq., the Optional Services in Section 3-3.0 et seq., the Additional Services in Section 3-4.0, or any other services rendered hereunder. TRA: "Tax Rate Area" shall mean the area subject to the tax rate. 4-2.0 BASE SERVICES The CONSULTANT shall perform all of the following duties as part of the Base Services provided hereunder, unless otherwise specified in writing by the Contract Officer: 4.2.1 Annual Services (Fixed Fee) Annually, after the Property Tax Roll is available: (a) CONSULTANT shall establish a Data Base for CITY available through CONSULTANT'S online property tax application (b) Utilizing the Data Base, CONSULTANT will provide: (1) A listing of the major property owners in the CITY, including the assessed value of their property. (2) A listing of the major property tax payers, including an estimate of the property taxes. (3) A listing of property tax transfers which occurred since the prior lien date. (4) A listing of parcels that have not changed ownership since the enactment of Proposition XIIIA. (5) A comparison of property within the CITY by county -use code designation. (6) A listing by parcel of new construction activity utilizing city building department data, including building permits with assessor parcel numbers and project completion dates, to identify non-residential parcels with new construction activity and to provide reports for use in the CITY's preparation of Gann (Propositions 4 and 111) State Appropriation Limit calculations. (7) A listing of multiple owned parcels. (8) A listing of absentee owner parcels, (9) Calculate an estimate of property tax revenue anticipated to be received for the fiscal year by the CITY. This estimate is based upon the initial information provided by the County and is subject to modification. This estimate shall not be used to secure the indebtedness of the CITY. (10) Development of historical trending reports involving taxable assessed values for the CITY, median and average sales prices, foreclosure activity and related economics trends. (11) Upon written request, analyses based on geographic areas designated by the CITY to include assessed valuations and square footage computations for use in community development planning. 4.2.2 Successor Agency Services Successor Agency Services including but not limited to: (c) Tax increment projections (d) Cash flows for the Successor Agency by Project Area (e) Assistance with Redevelopment Obligation Payment Schedules (f) Assistance in providing property tax information for the taxing agencies receiving property tax revenues from former Project Areas (g) Estimates of property tax revenues to be received by the taxing entities from former Project Areas (h) Provide property tax information to the Oversight Board at the direction of the Successor Agency (i) Provide access to the Oversight Board to AGENCY and former redevelopment agency documents at the direction of the Successor Agency (j) Monitor the County distribution of tax -sharing revenues to the taxing entities of the former redevelopment agency (k) Coordinate with the Auditor -Controller the relationship between the tax -sharing, debt service and other obligations of former redevelopment agency (1) Prepare as needed an assessment resources available to the Successor Agency to meet the long term obligations of the former redevelopment agency 4-2.3 Quarterly Services/Monthly Services (Fixed Feel The CONSULTANT shall perform the following services quarterly: (m) A listing of property tax appeals filed on properties in the CITY (selected counties). (n) A listing of property transfers that have occurred since the last report. (o) Monthly update of CONSULTANT'S web -based software program to include parcel transfer data and, in select counties, appeal updates. 4-2.4 On -Going Consultation (Fixed Feel During the term of this Agreement, CONSULTANT will serve as the CITY's resource staff on questions relating to property tax and assist in estimating current year property tax revenues. On-going consultation would include, but not be limited to, inquiries resolved through use of the CITY's data base. 4-3.0 OPTIONAL SERVICES The following services are available on a time and materials basis: 4-3.1 Specified Data Generation of specialized data -based reports which would require additional programming, the purchase of additional data, costs for county staff 5 research, or similar matters not necessary to carry out services outlined in Section 4-2.0. 4.3.2 County Research Any research with County agencies for which CONSULTANT does not have a current database. 4-3.3 Bond Services Bond services are available for a fixed negotiated fee, including: (p) Tax Allocation Bonds fiscal consultant reports (q) Mello -Roos Special Tax studies 4-3.4 Additional Meetings Requested Meetings in excess of the annual meeting to review the analysis of property tax data, trending information, and other findings with CITY shall be considered an Optional Service. 4-4.0 ADDITIONAL SERVICES 4-4.1 Extra Work CITY shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. 4-4.2 Change Order No extra work may be undertaken unless a written "Change Order' is first given by the Contract Officer to the CONSULTANT, incorporating therein any material adjustment in the contract and/or the time to perform this Agreement, which said adjustments are subject to the written approval of the CONSULTANT. 4-5.0 OBLIGATIONS OF THE PARTIES WITH RESPECT TO SERVICES 4.5.1 City Materials and Support CITY agrees to provide the following information: (a) Current CITY maps and zoning map; (b) A copy of reports received by the CITY annually from the Auditor - Controller's office detailing assessed values (secured, unsecured and utilities), as well as unitary values for reconciliation analysis; (c) Parcel listing and maps of CITY parcel annexations since the lien date roll; no A listing of completed new construction projects with Assessor's map book, page and parcel numbers (APN) for proper identification and tracking for two years prior to the date of this Agreement. If the data does not include the APN information, CONSULTANT will research this information at an additional cost; A listing of the CITY levies assessment districts and direct assessments. 4-5.2 Compliance with Law All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the CITY and any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered. 4-5.3 License, Permits, Fees and Assessments CONSULTANT shall obtain such licenses, permits and approvals (collectively the "Permits") as may be required by law for the performance of the services required by this Agreement. CITY shall assist CONSULTANT in obtaining such Permits, and CITY shall absorb all fees, assessments and taxes which are necessary for any Permits required to be issued by CITY. 4-5.4 Further Responsibilities of Parties Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 4-6.0 CONSIDERATION 4-6.1 Base Fixed Fee Services CONSULTANT shall provide the Base Services described in Section 4- 2.0 above, for a fixed annual fee of $ 23,250 (invoiced quarterly). 4-6.2 Optional Services Fees for Optional Services as outlined in Services in Section 4-3.0 above (except Section 4-3.4) shall be billed at the following hourly rates: Partner $235 per hour Senior Analyst $105 per hour Principal $205 per hour Analyst $ 70 per hour Associate $160 per hour Administrative $ 50 per hour Programmer $160 per hour 7 Hourly rates are exclusive of expenses and are subject to adjustment by CONSULTANT annually, beginning July 1, 2017 by the United States Department of Labor Bureau of Labor Statistics All Urban Consumers Consumer Price Index (CPI) as determined for the Los Angeles -Riverside -Orange County California Area - Base Period 1982-84 = 100, as measured by the change in the CPI from the monthly period ending October 31, 2016 thru June 30 of each year, July of each year CONSULTANT shall provide CITY with an updated schedule of hourly rates. Annually adjusted rates will not change (+ / -) by more than four percent (4%) per year. In addition, expenses for Optional Services shall be billed at 1.15 times actual incurred costs. 4-6.3 Fees for Bond Services Services under Section 4.5.0 above will be determined depending upon the complexity of the bond issue and the time available for completion of the task and will be mutually agreed to be the parties. 4-6.4 Indirect Expenses Except as specified above, no other charges shall be made for direct or indirect expenses incurred by CONSULTANT in performing the services in the Scope of Services including for administrative overhead, salaries of CONSULTANT'S employees, travel expenses or similar matters. 4-6.5 Due Date All fees are due 45 days immediately following billing. All amounts that are not paid when due shall accrue interest from the due date at the rate of one percent per month (12% per annum). 4-7.0 TERM PERFORMANCE SCHEDULE 4-7.1 Implementation Implementation of services should begin as soon as possible from the Effective Date for the performance of services under the terms of this Agreement. 4-7.2 Schedule of Performance CONSULTANT shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "B", and incorporated herein by this reference. When requested by the CONSULTANT, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 4-7.3 t=orte Majeure The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the CONSULTANT, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONSULTANT shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. 4-8.0 COORDINATION OF WORK 4-8.1 Representative of CONSULTANT The following principals of CONSULTANT are hereby designated as being the principals and representatives of CONSULTANT authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: HdL COREN & CONE Paula Cone, President - Management Contact Principals & Representatives Nichole Cone, V.P. - Project Manager It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for CITY to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of CONSULTANT and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by CONSULTANT without the express written approval of CITY. 4-8.2 Contract Officer The Contract Officer shall be the person designated hereunder by CITY. It shall be the CONSULTANT'S responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the CONSULTANT shall refer any decisions which must be made by CITY to the Contract Officer. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the CITY required hereunder to carry out the terms of this Agreement. City of SANTA ANA Willard V. Holt Contract Officer Treasury and Customer Services Manager 4-8.3 Prohibitiion Against Subcontracting or Assignment The experience, knowledge, capability and reputation of CONSULTANT, its principals and employees were a substantial inducement for the CITY to enter into this Agreement. Therefore, CONSULTANT shall not contract with any other 0 entity to perform in whole or in part the services required hereunder without the express written approval of the CITY. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of CITY. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than fifty percent (50%) of the present ownership and/or control of CONSULTANT, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the CONSULTANT or any surety of CONSULTANT of any liability hereunder without the express consent of CITY. 4-8.4 Independent Contractor Neither the CITY nor any of its employees shall have any control over the manner, mode or means by which CONSULTANT, its agents or employees, perform the services required herein, except as otherwise set forth herein. CITY shall have no voice in the selection, discharge, supervision or control of CONSULTANT'S employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. CONSULTANT shall perform all services required herein as an independent CONSULTANT of CITY and shall remain at all times as to CITY a wholly independent CONSULTANT with only such obligations as are consistent with that role. CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of CITY. CITY shall not in any way or for any purpose become or be deemed to be a partner of CONSULTANT in its business or otherwise or a joint venturer or a member of any joint enterprise with CONSULTANT. 4-9.0 INSURANCE AND INDEMNIFICATION 4-9.1 Insurance The CONSULTANT shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to CITY, during the entire term of this Agreement including any extension thereof, the following policies of insurance: (a) Comprehensive General Liability Insurance. The policy of insurance shall be in an amount not less than either (i) a combined single limit of $1,000,000 for bodily injury, death and property damage or (ii) bodily injury limits of $500,000 per person, $1,000,000 per occurrence and $1,000,000 products and completed operations and property damage limits of $500,000 per occurrence and $500,000 in the aggregate. (b) Worker's Compensation Insurance. A policy of worker's compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for both the CONSULTANT and the CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the 10 CONSULTANT in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than either (i) bodily injury liability limits of $250,000 per person and $500,000 per occurrence and property damage liability limits of $100,000 per occurrence and $250,000 in the aggregate or (ii) combined single limit liability of $500,000. Said policy shall include coverage for owned, non -owned, leased and hired cars. (d) Errors and Omissions (Professional Liability). A policy of professional liability issuance written on a claims made basis in an amount not less than One Million Dollars ($1,000,000). (e) General Requirements. All of the above policies of insurance shall be primary insurance and shall name the CITY, its officers, employees and agents as additional insureds. The insurer shall waive all rights of subrogation and contribution it may have against the CITY, its officers, employees and agents and their respective insurers. All of said policies of insurance shall provide that said insurance may not be amended or cancelled without providing thirty (30) days prior written notice by registered mail to the CITY. In the event any of said policies of insurance are cancelled, the CONSULTANT shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4-9.0 to the Contract Officer. No work or services under this Agreement shall commence until the CONSULTANT has provided the CITY with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the CITY. CONSULTANT shall supply CITY with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit "C" upon execution of this Agreement and shall be approved in form by the CITY Attorney. 4.9.2 Indemnification CONSULTANT agrees to indemnify the CITY, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the negligent acts or omissions of CONSULTANT hereunder, or arising from CONSULTANT'S negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, whether or not there is concurrent passive or active negligence on the part of the CITY, its officers, agents or employees but excluding such claims or liabilities arising from the sole negligence or willful misconduct of the CITY, its officers, agents or employees, who are directly responsible to the CITY. 11 4-9.3 Sufficiency of Insurer or Surety Insurance or bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the CITY due to unique circumstances. In the event the Risk Manager of CITY ("Risk Manager") determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the CITY, the CONSULTANT agrees that the minimum limits of the insurance policies and the performance bond required by this Section 4-9.0 may be changed accordingly upon receipt of written notice from the Risk Manager; provided that the CONSULTANT shall have the right to appeal a determination of increased coverage by the Risk Manager to the CITY Council of CITY within 10 days of receipt of notice from the Risk Manager. 4-10.0 RECORDS AND REPORTS 4.10.1 Reports CONSULTANT shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 4-10.2 Records CONSULTANT shall keep, and require subcontractors to keep, such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required. 4-10.3 Non -Disclosure of Proprietary Information (a) In performing its duties under this Agreement, CONSULTANT will produce reports, technical information and other compilations of data to CITY. These reports, technical information and compilations of data are derived by CONSULTANT using methodologies, formulae, programs, techniques and other processes designed and developed by CONSULTANT at a substantial expense. CONSULTANT'S reports, technical information, compilations of data, methodologies, formulae, software, programs, techniques and other processes designed and developed by CONSULTANT shall be referred to as Proprietary Information. CONSULTANT'S Proprietary Information is not generally known by the entities with which CONSULTANT competes. 12 (b) CONSULTANT desires to protect its Proprietary Information. Accordingly, CITY agrees that neither it nor any of its employees, agents, independent contractors or other persons or organizations over which it has control, will at any time during or after the term of this Agreement, directly or indirectly use any of CONSULTANT'S Proprietary Information for any purpose not associated with CONSULTANT'S activities. Further, CITY agrees that it nor any of its employees, agents, independent contractors or other persons or organizations over which it has control, will disseminate or disclose any of CONSULTANT'S Proprietary Information to any person or organization not connected with CONSULTANT, without the express written consent of CONSULTANT. The CITY also agrees that consistent with its obligations under the California Public Records Act and related disclosure laws, it will undertake all necessary and appropriate steps to maintain the proprietary nature of CONSULTANT'S Proprietary information. (c) Any use of the Proprietary Information or any other reports, records, documents or other materials prepared by CONSULTANT hereunder for other projects and/or use of uncompleted documents without specific written authorization by the CONSULTANT will be at the CITY's sole risk and without liability to CONSULTANT, and the CITY shall indemnify the CONSULTANT for all damages resulting therefrom. 4-10.4 Release of Documents Pursuant to Public Records Act Notwithstanding any other provision in this Agreement, all obligations relating to disclosure of Proprietary Information remain subject to the Freedom of Information Act or California Public Records Act, Cal. Gov't Code §§ 6250 et seq. (collectively, the "PRA"). The Parties intend that if CITY is served with a request for disclosure under the PRA, or any similar statute, the CITY in good faith will make the determination as to whether the material is disclosable or exempt under the statute, and shall resist the disclosure of Proprietary Information which is exempt from disclosure to the extent allowable under the law. CITY shall advise CONSULTANT in writing five (5) days prior to the intended disclosure of any decision to disclose Proprietary Information, and the reasons therefore, and if CONSULTANT then timely advises CITY in writing that it objects to the disclosure, CITY shall not disclose the information. In such case, CONSULTANT shall then be solely liable for defending the non -disclosure and shall indemnify and hold CITY harmless for such nondisclosure. 4-11.0 ENFORCEMENT OF AGREEMENT 4-11.1 California Law -Venue This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 13 4-11.2 Disputes In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the injured party; provided. that if the default is an immediate danger to the health, safety and general welfare, such immediate action may be necessary. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit CITY'S or the CONSULTANT'S right to terminate this Agreement without cause pursuant to Section 3-1.0. 4-11.3 Waiver No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 4-11.4 Rights and Remedies are Cumulative Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other panty. 4.11.2 Legal Action In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 4-11.3 Attorneys' Fees If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable 14 attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. 412.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 4.12.1 Non -liability of CITY Officers and Employees No officer or employee of CONSULTANT, or any successor breach by the CITY or for any CONSULTANT or to its successor, this Agreement. 4-12.2 Conflict of Interest the CITY shall be personally liable to the in interest, in the event of any default or amount which may become due to the or for breach of any obligation of the terms of No officer or employee of the CITY shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The CONSULTANT warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 4-12.3 Covenant Against Discrimination CONSULTANT covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. CONSULTANT shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry. 4-13.0 MISCELLANEOUS PROVISIONS 4-13.1 Notice Any Notice: Any notice required to be given under this Agreement shall be in writing and either served personally, sent prepaid first class mail, or by express mail courier (i.e. FedEx, UPS, etc.). Any such notice shall be addressed to the other party at the address set forth below. All notices, including notices of address changes, provided under this Agreement, not delivered personally, are deemed received on the third business day after mailing if sent by regular mail, or the next business day if sent by express mail courier via overnight delivery. W If to CITY: Francisco Gutierrez Executive Director Finance and Management Services Agency 20 Civic Center Plaza (M-17) Santa Ana, CA 92701 Phone: (714) 647-6960 Facsimile: (714) 647-5414 Email: fgutierrez@santa-ana.org Willard V. Holt Treasury and Customer Services Manager 20 Civic Center Plaza (M-15) Santa Ana, CA 92701 Phone: (714) 647-5456 Facsimile: (714) 647-5304 Email: wholt@santa-ana.org If to CONSULTANT: Paula Cone President HdL Coren & Cone 1340 Valley Vista Dr., Ste. 200 Diamond Bar, CA 92765 Phone: (909) 861-4335 x307 Facsimile: (909) 861-7726 Email: pcone@hdlccpropertytax.com Nichole Cone Vice President HdL Caren & Cone 1340 Valley Vista Dr., Ste. 200 Diamond Bar, CA 91765 Phone: (909) 861-4335 x337 Facsimile: (909) 861-7726 Email: ncone@hdlccpropertytax.com 4-13.2 Professional Licenses CONSULTANT shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the CITY of Santa Ana and all other governmental agencies. CONSULTANT shall notify the CITY immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 4-13.3 Performance of Services - Representation CONSULTANT shall perform all services with the necessary knowledge and skills required to perform the tasks. CONSULTANT or personnel of CONSULTANT engaged in the performance of such services shall not represent L[: themselves to be, nor shall they be deemed to be, employees of CITY for any purpose whatsoever. 4-13.4 Performance of Services - Cooperation & Assistance CITY agrees that its employees will cooperate with and assist representatives of CONSULTANT in every reasonable way to enable CONSULTANT to secure all information and data required to perform the services herein provided for. CONSULTANT shall have no liability for defects in the services attributable to CONSULTANT's reliance upon or use of data, design criteria, drawings, specifications, or other information furnished by CITY or third parties retained by CITY. 4-13.5 Public Release and Statements Neither party or its representatives or agents shall disseminate any oral or written advertisement, endorsement or other marketing material relating to each other's activities under this Agreement without the prior written approval of the other party. Neither party shall make any public release or statement concerning the subject matter of this Agreement without the express written consent and approval of the other party. No party or its agent will use the name, mark or logo of the other party in any advertisement or printed solicitation without first having prior written approval of the other party. The parties shall take reasonable efforts to ensure that its subcontractors shall not disseminate any oral or written advertisement, endorsement or other marketing materials referencing or relating to the other party without that party's prior written approval. In addition, the parties agree that their contracts with all subcontractors will include appropriate provisions to ensure compliance with the restrictions of this Section. 4-13.6 Equal Opportunity to Draft The parties have participated and had an equal opportunity to participate in the drafting of this Agreement. No ambiguity shall be construed against any party upon a claim that that party drafted the ambiguous language. 4-13.7 Interpretation The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. In the event of any conflict between the provisions of this Agreement and those set forth in any Exhibit referenced and incorporated herein, the provisions of the Consultant Services Agreement shall prevail. 4.13.6 Integration; Amendment It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if 17 111 111 any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 4-13.9 Severability In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 4-14.0 EXECUTION 4.14.1 Corporate Authorit The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. 4-14.2 Counterpart Signature and Delivery This Agreement may be signed in separate counterparts including facsimile copies. Each counterpart (including facsimile copies) is deemed an original and all counterparts are deemed on and the same instrument and legally binding on the parties. (Signatures on following page} HIM IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date arid year first above written. ATTEST: iVIARIA D. HUIZAR Clerk of the Council SOFIA R.. CARVALHO CITY Attorney ByLisatoc Assistant City Attorney RECOMMENDED FOR APPROVAL: Francisco Gutierrez, Executive Director Finance &Management Services Agenry NOB01411M WIN HdL Coren & Cone A California Corporation 19 wn EXHIBIT "A" ,.r City of Santa Ana Finance & Management Services Agency Treasury & Customer Services.Division REQUEST FOR PROPOSALS RFP # 16-022 Revenue Auditing, Recovery, Reporting, Analysis, and Legislative/State Agency Liaison and Implementation Monitoring Services April 7, 2016, Spm Hd COREN&CO E A. SUMMARY SHEET SUMMARY SHEET Firm Name: HdL Goren & Cone Firm Parent or Ownership: None ATTACHMENT Firm Address: 1340 Valley Vista Drive, Suite 200, Diamond Bar, California 91765 Firm Telephone Number: (909) 861-4335 Firm Fax Number: (909) 861-7726 Number of Years in Existence: 24 Management Contact (person responsible for direct contact with the City of Santa Ana and services required for this RFP): Name: Paula Cone Telephone Number: (909) 861-4335 x307 Fax: w(909) 861-7726 Email: pcone(@hdlccpropertytax.com Title: President Project Manager (Person responsible for day-to-day servicing of the account): Name: Nichole Cone Telephone Number: -(909) 861-4335 x337 Fax: (909) 861-7726 Email: ncone hdlcc ro erfi tax.com Page 1 1 Title: Vice President 1. KEY STAFF ASSIGNED TO THIS RPF ENGAGEMENT: Paula Cone Nichole Cone David Schey Robert Scherer Joel Hermann Shelli Miyashita Mahea Villabroza John Davis Russell Vassar 2. QUALIFICATIONS FOR KEY STAFF Paula Cone - President Paula Cone is a principal with HdL Caren and Cone, the property tax arm of the HdL Companies, and has over 20 years of municipal experience in finance and city management. She joined the firm in 1990 to oversee the development of the property tax analysis, audit and software elements in use today. She developed the first cost- effective and accurate computer program for identifying, monitoring, auditing and correcting property tax misallocation. She and her team provide core property tax products interpreting the trends and impacts of changes in real estate to the revenues received by local governments. HdLCC has identified errors which have resulted in a redistribution of net tax revenues of $60 million to client agencies since 2000. Ms. Cone earned her Bachelor's degree from California State University at Long Beach. She is former Paries and Recreation Director and Assistant City Manager for the City of Lawndale. Nichole Cane —Vice President Nichole Cone joined HdLCC in 1992. She oversees the acquisition and processing of county assessor and auditor -controller data into HdLCC's database. As a principal, she manages the preparation and production of property tax reports and is the lead for special projects requested by clients. She has oversight responsibility for all secured and unsecured audit submittals. She handles many of the general day to day client inquires and oversees staffresponsibe for all production and questions regarding the Page 12 HdLCC Comprehensive Annual Financial Report (CAFR) product. . Ms. Cone was instrumental in our system redesign which closely mirrors the systems used by counties and the coversion of the CAFR product to make it GASB44 compliant. Education; Bachelor of Arts, Loyola Marymount University, Los Angeles, California. David Schey — Vice President Mr. Schey has 35 years of experience in government service and consulting. He joined HdLCC in 1994 and currently heads the analysis staff. His experience prior to joining HdLCC includes service as Planning Director, Community Development Director and Deputy Director of Redevelopment. He has been instrumental in the formation of numerous special assessment districts and in the development and adoption of redevelopment project areas. As a consultant to city and county agencies, he has provided development and consulting services that include planning, project management and finance. Mr. Schey has participated in the issuance of tax allocation, revenue and assessment district bonds as both a consultant and as the principal staff representative. As an active participant in the affairs of his community, Mr. Schey served for over six years as a member and chairman of both the Planning Commission and Parks and Recreation Commission. Education: Bachelor of Arts, University of California; Los Angeles, California; Bachelor of Arts, California State University; Long Beach, California; Master of Public Administration, University of Southern California; Los Angeles, CA Robert Scherer — IT Manager Robert Scherer joined HdLCC in 2004. He is responsible for the integration and preparation of County data into the HdLCC system, and is the supervisor and lead designer of HdLCC's property tax analytical reports system and manager of all programming staff. Mr. Scherer earned his Bachelor's degree in Business Administration, Computer Information Systems from California State Polytechnic University, Pomona, California. Joel Hermann — IT and Software Training Joel Hermann joined the HdL Companies in 1996. He has expertise in several programming languages, database design, and Windows@ network environments. He is the lead programmer for several of HdLCC's data entry, processing, and data mining projects. He has extensive experience in analyzing and preparing city and special district direct assessments. Joel works closely with client city staff and provides technical support and training for the HdLCC Property Tax web -based data application. Page 13 Shelli Miyashita — Analyst Shelli Miyashita has been an analyst with HdL Coren & Cone since 1997. Her duties have included the servicing of the HdLCC Comprehensive Annual Financial Report packages and Documentary Transfer Tax Audits, in which she has recovered nearly $1 million in misallocated or undistributed revenue. As an analyst, Shelli is primarily responsible for tax increment projections, continuing disclosure analysis, collections analysis and county apportionment analysis. Shelli has a Bachelor of Arts degree from Boston University and a Master of Arts Degree from Alliant International University, Mahea Villabroza -- Production Coordinator Mahea Villabroza joined HdLCC in 2009 and worked first as a Production Assistant and now as a Production Coordinator. Her day to day responsibilities include interface with county staff to procure roll information, auditor's reports, appeals data and sales information. Mahea is the staff person responsible for fulfilling CAFR orders as well as report printing and production and many day to day client questions. . John Davis — Audit Specialist John David joined the HdL Companies in 2005. He worked originally as a field auditor and then a border error specialist using property tax data to identify misallocated sales tax accounts. He joined HdLCC as an Audit Specialist in 2013. John is responsible for all secured, unsecured and cross reference audits performed. He communicates directly with county staff to get misallocations corrected. John also performs audits on recent annexations to ensure they have been correctly coded by the County. Russell Vassar — IT Russell Vassar joined the HdLCC in 2011. He is a computer science graduate from Cal State Fullerton. Russell programs many of our client applications and works with the rest of the IT department to import and validate our data. Russell also provides technical support for our web -based property tax application and is our GIS data expert. Page 14 3. RESUMtS FOR MANAGEMENT CONTACT AND PROJECT MANAGER Paula Cone Experience HdL Caren & Cone: President/Partner April 1990 —Present ■ Founding partner of HdL Coren & Cone the property tax company aligned with the HdL Companies. Completed the development of the first cost-effective and accurate program for identifying, monitoring, auditing and correcting property tax misallocations. Instrumental in the development and creation of the analytical and management report that have become the standard in the industry of trending and forecasting revenue and property value changes. Oversees the company's property tax management service and client interface. Over the past 23 years the company has grown to serving 190 local agencies in 40 counties in California. City of Lowndale: Assistant City Manager January .1981 -March 1990 ■ Served as the Assistant City Manager responsible for the departments of Finance, Personnel, Risk Management, Emergency Management, Animal Control and Parking Enforcement, and Cable Television. Served as the staff to various commissions, committees and the city council for projects and support. Responsible for both the program development and staff supervision of departments and projects assigned. City of Lowndale: Director of Parks and Recreation July 1970 —January 1959 ■ Responsible for the staffing and programming of recreation facilities. Major responsibilities included coordination of adult and youth sport leagues, senior citizen programming, pre- school/tiny tot programming, planning of after school and vacation special events, and the development of junior high school special events. The position also included application and securing of grant funds for facility expansion, joint powers coordination with local school sites for after school programs, and involvement in the development and construction of new facilities. Education • Bachelor of Science—Kinesology/Physical Education California Mate University — Long Beach February 1970 Page 15 Nichole Cone Experience HdL Caren & Cone — Principal/Vice President January 2011— Present Delivery of annual property tax reports to client. Oversee the acquisition and processing of county assessor and auditor -controller data into HdL Coren & Cone's database. Manage the preparation and production of property tax reports. Serve as the main point of contact for special projects requested by clients. Oversee staff responsible for all secured and unsecured audit submittals, Respond to general day to day client inquires. Work closely with IT staff to redesign reports and databases. HdL Caren & Cone — Production Manager December 2000 -December 2010 Requested assessor and auditor controller data. Read and assembled data from multiple sources for use in property tax reports. Imported quarterly sale data. Printed and assembled delivery materials. Created client install disks for HdL Coren & Cone desktop application. Served as the main point of contact for HdLCC's CAFR product and redesigned to implement GASB 44. Client geo creation, special projects and general questions as needed. HdL Coren & Cone — Data Entry/Production Assistant January 1992 -November 2000 ■ Entered property tax data into HdLCC's property tax system. Printed, collated and assembled reports and delivery materials. Created mailing lists and general support to HdLCC principals. Education Bachelor of Arts, Art History -- Loyola Marymount University May 2000 Page 16 B. ALLOCATION OF RESOURCES 1. General Strategy Property taxes in California have evolved into an extremely complex system that requires experience and expertise to fully monitor. There are two broad categories of property (real and personal); three tax rolls (secured, unsecured and state assessed), and numerous peculiarities such as possessory interests, mines & mineral rights and the distribution of tax revenue from private aircraft. The revenues generated by the property tax system need to be distributed to a myriad of taxing entities including cities, counties, schools, special districts and redevelopment agencies both directly and as pooled allocations. The subtleties of the apportionment of revenues in Teeter or non -Teeter cities are often challenging and confusing. The Company's property tax information systems allow us to provide information and analysis from a city's property tax data set to city staff quickly and accurately. The Company's historical data (22 years in Orange County) provide critical data for trending, analysis and economic planning. We have developed reports that assist cities in better understanding the significance of the Proposition 8 reductions over the past several years and the overall impact of those declines and potential recovery patterns when the real estate environment improves. Our revenue modeling for General Fund and Successor Agencies give cities tools to better forecast revenue based on data collected from transfers of ownership, successful appeals and Prop. 8 reductions and how those elements fit together in the overall picture of revenue forecasting. With the adoption of S8 1096 in 2004, revenues formerly identified as Vehicle License Fees (VLF) is being paid through the County Educational Revenue Augmentation Fund (ERAF). The year-to-year growth of ERAF in lieu of VLF is now tied to gross property value growth between tax years. The monitoring of this revenue source for budget projections is now a feature of our property tax services. The City's role is to provide a map with street names delineating City/Successor Agency boundaries for use in auditing the secured property database and to confirm that suggested misallocations were within 0ty/SA boundaries. In addition, any City annexations which have been approved within the previous 2 fiscal years need to be reviewed to ensure that the county has correctly coded the parcels with City tax rate areas. Page 17 HdL Coren & Cone (HdLCC) annually purchases secured, unsecured and Board of Equalization (BOE) tax roll data from Orange County and BOE respectively, This data is then updated with purchased real estate data to reflect the most current owner of record, sale prices, deed information and if necessary is used to complete the City parcel record with current situs and mailing addresses. Sales history and current and historical appeal data are additional datasets purchased to augment the Assessor's released data and made available on our web -based property tax software. These additional datasets also provide reports for better understanding changes to the property tax roll between release dates. All data necessary to update the original lien date set from the Assessor and the procurement of the lien date rolls is purchased by HdLCC and provided to the City as as long as the contract remains in force. z. Tasks and Time Required Total Hours 179 Page 18 Task Staff Annual Hours 1 Acquisition of data from the Assessor, Auditor Controller and Clerk of the Board Administrative 8 2 Data decoded and read into HdLCC system Programmer 10 3 Post updated data set on Web -based HdLCC Property Tax Portal Programmer g 5 4 Secured and unsecured audits performed Administrative 16 5 Data Reconciliation and processing for deliverables Administrative 10 6 Print and prepare CD with reports. Administrative, Programmer 5 7 Analyze information for meeting, prepare newsletter, produce additional handouts, prepare CD with -reports Principal 6 8 Upate mon the database with sales transactions Administrative 36 9 Revenue projections Programmer, Admin, Principal 15 10 Residual Revenue Projections Administrative, Principal 10 11 Addendum Report preparation Administrative 10 12 Ongoing requests, software training, special projects Programmer, Admin, Principal 40 13 Legislative Updates Administrative, Principal 8 Total Hours 179 Page 18 3. Objectives and Methodology The methodology that the Company follows in identifying, correcting and recovering property tax errors includes the following: Task I Establishment of county data set and reconcile the annual auditor - controller assessed valuation report to the assessor's lien date rolls and identify discrepancies Task II Identify and correct errors through the performance of secured parcel audit and unsecured review where addresses are available. Task III Prepare reports, review and analyze the data in preparation to meet with City staff to discuss year to year changes and trending. Task IV Ongoing analysis, appeal updates, transfer of ownership updates, remittance advice review, budget projections HdL Coren & Cone has ample staff to devote to the tasks required in this request for qualifications. Our knowledgeable staff will be assigned to ensure that the deadlines for deliverables are met and that requests placed by City staff are handled expeditiously. 4. Timeline for Property Tax Analysis and Audit Services: • County assessment rolls are purchased annually in July. • The property data program will be available for access via the internet within 30 days of the execution of the agreement. Parcel data will be updated monthly to include the most current ownership information due to parcel transfers. • The secured audits for the City will be completed and submitted to the County Assessor for corrective action within 90 days of receipt of county rolls. The audit and timing is contingent upon City providing the requested map(s). The City will receive file copies of submittals simultaneous with submissions to the County Assessor. • Data collection from the County Assessor's and Auditor Controller's offices for reports is performed in August and September each year and preliminary reports will be delivered to the City prior to the end of November annually. Preliminary reports will include estimates of tax increment revenue for the fiscal year that is estimated as being available for the January 2 and June 1 allocations to the Successor Agency by the Auditor Controller. Page 19 • The final tax ratio percentages are available from the auditor controller's office annually in February/March. Final reports will be prepared and delivered prior to the end of April annually. • Preparation of a one and five year General Fund Revenue Spreadsheet to assist the City in its budgeting process will be provided annually in February. Reviews of Successor Agency revenue allocations and residual revenue distributions will be conducted as requested by the City/Successor Agency. C. SCOPE OF WORK AND TIME OF PERFORMANCE 1. Sales and Use Tax 1% HdLCC declines to bid on Sales and Use Tax 1%. 2. Secured and Unsecured Property Tax a. PROPERTY TAX REPORTING SERVICES HdLCC furnishes a variety of reports detailing property and revenue trends for the entire City and for custom defined geographic areas. These reports can be used for budgeting purposes, planning, economic development and public information. Among the reports available are top 25, 50, 100 -property owner/taxpayer listings, multiple ownership properties, non -owner occupied parcels, identification of property ownership transfers and completed construction projects for tracking of reassessments. We also provide the City with quarterly reports of pending assessment appeals and quarterly sales transaction and trending analyses. The secured and unsecured roll data is available annually from the County Assessor in July/August. The lien date rolls are reconciled to the certified value reports received by the City from the Auditor Controller in August and after verifying that the data Page 110 reconciles, HdLCC processes the property data. Discrepancies between the Assessor's and Auditor Controller's data are researched and reported to the City. The Orange County Auditor Controller's website has a comprehensive battery of reports that detail the remittances received by the City with each apportionment. HdLCC has the ability to reconcile the receipts to the levy (calculated taxes to be received) and point out areas of deviation of receipts between tax years. This analysis can assist a City in budgeting where specific tax revenues may not be recurring or where receipts in one year may be inflated or reduced due to one-time aberrations. The identification of escaping revenue through the use of property tax data has been a targeted focus for HdLCC during the past 10 years. With the reduction of tax revenues through legislated ERAF, cities, counties, agencies and special districts have been focusing on ways to increase the limited resources already stretched thin. The unsecured roll contains property owners which, when matched with a business license data set can be used to identify escaping revenues. For instance, property leased to businesses in your jurisdiction is taxed to the lessor of the property. We find that frequently, the lessors are not properly registered with a city business license. When notified and properly licensed, these businesses will generate additional revenue for the City. The use of the secured roll will assist in identifying owners of rented residential, commercial, or industrial properties that do not have a business license with the City should one be required. We currently have over 140 unique reports available that have been designed to help inform our clients and assist them in explaining and illustrating trends and concepts to other staff, City Council and the public. HdLCC will provide the following reports based on the 2016-17 lien date rolls and will provide the reports annually, quarterly or monthly as appropriate. Reports are also available from prior years if needed. These Page 1 11 reports are available in pdf, Miscrosoft Word and Excel formats for use in staff presentations. Reports in the portfolio of deliverables include but are not limited to: • City/Agency Roll Summary Graph — 5 year history • Top 40 Net Taxable Change History — summary ! Top 40 Value Change Listing — detailed history • Category Summary Year to Year Growth- 2 year comparison • Transfer of Ownership Summary 0 Transfer of Ownership Listing • Negative Value Change Parcels Median/Average Sales Price of Property Sales • Comparison of Peak Sale Price to Current Sale Price • Proposition 8 Historical Reductions & Potential Restorations City/Agency Roll Summary • Tax Dollar Breakdown Graph • Top Secured/Unsecured Property Owner/Taxpayer Summary Reports Top 10, 25, 50, & 100 available • Use Category Summary • Revenue Calculation for City, Special Districts, Successor Agency • General Fund Spreadsheet, General Fund and Special Districts • 5 Year Property Tax Revenue Projection • Residual Revenue Spreadsheet, Successor Agency • Non -Residential New Construction- Gann Limit -Proposition 111 • Bank Owned Property Listing b. SUCCESSOR AGENCY SERVICES Base Year Value RDA Audit request Redevelopment was dissolved in California as of February 1, 2012. The City RFP requests the provision of the base year values by tax rate areas for all redevelopment project areas; this will be provided. The current Successor Agency scope of services has become a function of estimating revenues available and verifying county calculations and distributions. Page 1 12 Successor Agency Services including but not limited to: S Tax increment projections for each former Project Area • Cash flow estimates for the Successor Agency by Project Area • Assistance in providing property tax information for the taxing agencies receiving property tax revenues from former Project Areas Estimates of property tax revenues to be received by the taxing entities from former Project Areas Provide property tax information to the Oversight Board at the direction of the Successor Agency • Monitor the County distribution of Redevelopment Property Tax Trust Fund (RPTTF) revenues, tax -sharing amounts to the City and taxing entities of the former redevelopment agency and allocation of residual revenues • Coordinate with the Auditor -Controller the relationship between the tax -sharing, debt service and other obligations of former redevelopment agency • Prepare, as needed, an assessment of resources available to the Successor Agency to meet the long term obligations of the former redevelopment agency including bonded indebtedness, SERAF/ERAF loan repayment and City loan repayment. Prior to their dissolution, redevelopment agencies were the major beneficiaries of the $80 million Hdl_CC audit revenue recovered because most of the corrections involved the miscoding of parcels in a city's general fund that belonged in a redevelopment project area, and because all of the tax increment revenue went to the former redevelopment agency. Recoveries for successor agencies offer limited advantages to their cities. Audit recoveries provide the successor agency additional revenue to wind down their obligations more quickly, and may add to the residual distribution for all the taxing entities in project areas. The City, like the other taxing entities, would receive its share (approximately 20% for Santa Ana) of any residual revenue payments after Redevelopment Obligation Payments (ROPE) have been satisfied. School districts would Page 1 13 not benefit at all from audit corrections since any additional residual payments would serve to reduce their State ADA payments. Given these circumstances most cities and successor agencies do not opt for property tax audits of former redevelopment project areas. For cities there are opportunities to capture property tax revenue incorrectly going to jurisdictions outside the city as well as former redevelopment project areas. Under these circumstances our audit services are provided on a contingency basis as described below. For successor agencies the audits will be performed as Additional Services with the timing and manner of payment to be determined upon authorization to proceed. c. ANALYSIS AND IDENTIFICATION OF MISALLO ATIONS HdLCC has been auditing and monitoring property taxes for cities for 23 years. During that time we have recovered more than $80 million of net property tax revenue for our client agencies. Our ability to provide this service relies on information provided by county assessors, auditor -controllers and tax collectors. We have limited success auditing some counties, including Orange County, due to insufficient access to necessary data. We have described below the limitations we face in complying with the requirements of this request for proposal. Secured Audits Upon approval of the contract, HdLCC will perform an analysis of the Secured roll to identify all parcels on the secured tax roll and verify that parcel assessed valuations and the resulting taxes are correctly allocated to the City or Successor Agency. This analysis is accomplished through the use of specialized computer software, assessor maps, city maps, GIS maps, city records, other pertinent documents, and field investigations. The review will include the lien date secured data for the 2016-17 tax Page 1 14 year as well as historical data back to the 2012-13 tax year after excluding previous audit misallocations identified by the City or its current contractor. HdLCC has the technology, methodology and trained staff to analyze all secured parcels within the City to identify costly errors resulting in the misallocation of property taxes. The Orange County Assessor, beginning in the 2004-05 fiscal year, has determined that the situs addresses on the secured tax roll are confidential information and has not included that field on the data available for purchase. HdLCC has been purchasing data from Orange County for 22 years and has been archiving situs address on properties during that time. Where a parcel number has not changed, HdLCC has updated the address from previous rolls to complete the database. If the parcels have been re - mapped and we can ascertain a direct relationship between the old and new parcel, we have updated the address. New parcels added since 2004-05 have addresses updated from other data sources making the percentage of situs addresses available in Santa Ana 97% on the secured roll. HdLCC audits the secured and property records two ways: first reviewing the entire county to find parcels miscoded to other jurisdictions; and second, reviewing the parcels within the city, county or agency to ensure that each is coded to the appropriate taxing entity. Our advanced technology, accuracy and track record have placed us in a unique position to be hired by cities to find additional revenues after audits have been performed by prior consultants. In addition, by filing audit results with the County Assessor in a timely manner, we can assure that the repetitive errors from previous years will not reoccur. Unsecured Audits The Orange County Assessor has always considered unsecured property addresses a confidential field of information and therefore does not include this data on the lien date database sold to outside purchasers. Addresses are a critical field of data required for auditing unsecured property as it is reported based on situs address This makes performing reviews on the unsecured (business property) a challenge because if the County fails to indicate where the property is located as a field in their database, it is Page 1 15 impossible to challenge its incorrect assignment. In recent years we have been able to augment the unsecured roll addresses supplied from outside sources to bring the percentage of unsecured records in Santa Ana to 70%. Audits will only be able to be performed on unsecured assessments with situs addresses. d, REVIEW OF COMPLETE® NEW CONSTRUCTION Upon the City providing complete new construction notices for taxable events, HdLCC will match the permits with the appropriate parcels and track new construction activity after the release of subsequent tax rolls. New construction that results in the issuance of supplemental tax bills for additional taxes being due are all pooled countywide and the City of Santa Ana receives its proportionate share of the revenues collected from all cities based on this percentage. The following year when the parcel is enrolled with the additional value, the revenues flow to the city where the parcel resides. The reported information may be used to prepare Prop 4 and 111 State Appropriations Limit calculations. The City may also choose to use HdLCC's "Non -Residential New Construction Report" for this purpose. e. PROPERTY TAX APPLICATION The HdLCC web -based software application provides clients with a user-friendly tool to access the City's property tax data. HdLCC provides monthly updates to reflect changes in ownership and deed recordings. Assessment appeals data is updated quarterly. As modifications and enhancements are made to the program, clients receive the enhanced version of the software at no additional cost. The City will be granted a "site license" for the application, which does not limit the number of users. The software can be used to access secured, unsecured, cross reference, possessory interest, mineral rights and SBE non-operating unitary tax rolls. Unsecured assessments are linked to the corresponding secured parcels where parcel numbers match. This allows users to see all property tax records at a particular location. Geo areas as defined by the City can be created in the database by City staff or, upon supplying maps with the boundary area of each requested geo defined, will be created Page 1 16 by HdLCC staff and are included in the cost of this proposal. Additional areas can be created at no cost as they become necessary. Property transfer information is updated monthly and the prior sales transactions are stored with each record for reference. Filtering is available for Pre -Prop 13 owned properties, non -owner occupied properties (absentee owners), specific focused uses, targeted values, and selection of various other property characteristics. The database can be sorted by parcel number, owner, situs address, county use code designation and tax rate area. Data can be exported from the database to Excel, CSV, Text or Html to allow for further analysis through an easy to use export feature. Custom exports are also available to link or integrate with city building or code enforcement products. Training will be provided annually at no additional cost to the client and HdLCC is available to answer questions, provide phone assistance or troubleshoot issues that arise between scheduled training events. Page 1 17 Screen Ca tures of HdLCC Web based ProRertv Tax Software Delivering Revenuej InIg, and Efficiency The City Cf Santa Ana.HdL to Local Government 53,404 parcels Logout COR$N&CO.NE lM3`Parse! 001 -oil v �j TRpi;� .IJSE t EIP1FD,;-. tbisidenti.l MULTI FAMILY DYIELLI.NG Agenc YalUM9 I Sale, Revenua.type: ; } General Fund (:7:SuccessorAgeney Secured $28,093.22 ' % Share of ToW Tax 6.56% Unsecured $33.23 E, Crass -Ref $0.00 Tax 51$518,105.52 TataE Rev 3, 1e�6 43 Lase; Sale pate X12{16/2013 .Sale Price $41,325,000 2004.': ( •,y2005.i, 200G:, , 2007' ,[„2008.. „� 2009.,.. �, 2010 .�. 2U1.1 u,� ..2(3I2 , -' .2413 ,! !!+2034:,; 2015 Page 1 18 f. CAFR REPORTS The HdLCC CAFR Package containing the following reports will be supplied to the City annually prior to the end of September: • Use Category Summary for the fiscal year of the CAFR • Property Tax Dollar Breakdown • Roll Summary for current fiscal year • Net taxable assessed value for last ten (10) fiscal years Assessed value of taxable property: secured, unsecured and no -unitary for last ten fiscal years • Assessed value of taxable property by category for last ten fiscal years • Top ten property tax payers for current fiscal year • Top ten property tax payers ten (10) fiscal years ago • Direct and overlapping property tax rates for last ten (10) fiscal years • Demographic and economic statistics for last ten (10) calendar years • Single family residential sales value history • Direct and overlapping debt report g. ON-GOING CONSULTATION During the term of the contract HdLCC will serve as the City of Santa Ana's resource staff on questions relating to property tax and assist in estimating current year property tax revenues. On-going consultation would include, but not be limited to, inquiries resolved through use of the CITY's database. h. LEGISLATIVE ANALYSIS HdLCC will monitor and report on issues related to property tax legislation and coordinate with City's staff in connection with passed and potential property tax legislation and regulations. Page 1 19 3. Utility Users' Tax 5 1/2 % - Electric, Gas, Telecommunications HdLCC declines to bid on Utility Users' Tax services. 4. Medical Marijuana Tax 50/o HdLCC declines to bid on Medical Marijuana Tax services. S. Hotel Visitors' Tax 11% HdLCC declines to bid on Hotel Visitors' Tax services. 6. Supplemental Secured Property Tax Services — Direct Assessments HdLCC declines to bid on Supplemental Secured Property Tax Services Direct Assessments, Page 1 20 D. CLIENT REFERENCES ATTACHMENT 5.1 CLIENT REFERENCE FORM Using the following format, please provide at five (5) client references for the services that you may be supplying, Name: HdL Coren & Cone Contact Name: Paula Cone Email: prone(cbhdlccpropertytax.com Name of Organization: City of San „Diego Phone: (619) 236-5932 T Address: 202 C Street, 8th Floor MS8A San Diego,,California 92101 Agreement Manager: Matthew Vesl2i Email: mvespiCa)sandie„g,o.,.gpv Service Dates: 2014 — Present Summary of Work Organization Engaged In: Property Tax Audit and Information „Services Amount of Agreement: $ 3.5,000 Term of Agreement 5 Years Number of Client Staff Engaged: 9 Number of Locations 1 Indicate services that were provided: Property tax audit and information services including annual secured and unsecured audits, access to the HdLCC Property Tax Web App,l,i,cation, revenue forecasting, reports, analytical services and_ongoinq consultation. The standard services are proyded with the exception of Successor Agency Services. Page 121 ATTACHMENT 5-2 CLIENT REFERENCE FORM Using the following format, please provide at five (5) client references for the services that you may be supplying. A. PROFESSIONAL CONSULTANT/VENDOR INFORMATION Name: HdL Coren & Cone Contact Name: Paula Cone Email; pcone@hdlccr)ropertytax.com 13. CLIENT;INFORMATION Name of Organization: City of Lake Forest Phone: (949) 461-3431 Address: 25550 Commercecentre Drive 100 Lake Forest California 92630 Agreement Manager: Keith Neves Email: knevesCcblakeforestca.gov Service Dates: 1992-2007 & 2013 -Present Summary of Work Organization Engaged In: Property Tax Audit and Information Services Amount of Agreement: $ 18,250 + 25% of audit recovery Term of Agreement 5 Years Number of Client Staff Engaged: 9 Number of Locations 1 C. TYPES OF SERVICES: PROVIDED Indicate services that were provided: Property tax audit and information services including annual secured and unsecured audits access to the HdLCC ProggLty Tax Web Application, revenue forecasting, reports, analytical services and ongoing consultation. Page 122 ATTACHMENT 5-3 CLIENT REFERENCE FORM Using the following format, please provide at five (5) client references for the services that you may be supplying. Name: HdL Coren & Cone Contact Name: Paula Cone Email: pcone@hdlccpropertytax.com B. CLIENT INFORMATION Name of Organization: City of Huntington Beach Phone: L714)_536-5630 Address: 2000 Main Street Huntington Beach California 92648 Agreement Manager: Lori Ann Farrell Email: _ loriann.farrellCa@surfcity-hb.orq Service Dates: 1991 — Present Summary of Work Organization Engaged In: Property Tax Audit and Information Services Amount of Agreement: $ 22,500 +25°/nof audit recove erm of Agreement 5 Years Number of Client Staff Engaged: 9 Number of Locations 1 C. TYPES OF SERVICES PROVIDED Indicate services that were provided: Property tax audit, and information services including annual secured and unsecured audits, access to the HdLCC Property Tax Web Application, revenue forecasting, reports anal tical services and_ongoing consultation. Page 123 ATTACHMENT 5-4 CLIENT REFERENCE FORM Using the following format, please provide at five (5) client references for the services that you may be supplying. A. PROFESSIONAL CONSULTANT -/VENDOR INFORMATION Name: HdL Caren & Cone Contact Name: Paula Cone Email: pcone@hdlccpropertytax.com B. CLIENT INFORMATION Name of Organization: Cit of Long Beach Phone: (562) 570-6869 Address: 333 W. Ocean Boulevard, 6L—" Floor, Long Beach, California 90802 Agreement Manager: Julissa Jose,. Murray Email: Julissa,Jose-MurrayCablong beach. gov Service Dates: 1995 -Present Summary of Work Organization Engaged In: Property Tax Audit and Information Services Amount of Agreement: $ 18,750 +25% audit revenue Term of Agreement 5 Years Number of Client Staff Engaged: 9 Number of Locations 1 C. TYPES OF • p • Indicate services that were provided: Property tax audit and information services including annual secured and unsecured audits access to the HdLCC Property Tax Web Application, revenue forecasting,reports, analytical services and ongoing consultation. Page 124 ATTACHMENT 5-5 CLIENT REFERENCE FORM Using the following format, please provide at five (5) client references for the services that you may be supplying. Name: HdL Coren & Cone Contact Name: Paula Cone Email: pcone hdlccpropertytax.com Name of Organization: City of Santa Clarita Phone: 561 284-1435 Address: 23920 Valencia Boulevard, #300, Santa Clarita,Calli,fornia 91355 Agreement Manager: Darren Hernandez Email: DHernandez@santa-clarita.com Service Dates: 2000 - Present Summary of Work Organization Engaged In: Property Tax Audit and Information Services Amount of Agreement: _$ 19,500 +25% audit revenue Term of Agreement 2 Years Number of Client Staff Engaged: 9 Number of Locations 1 Indicate services that were provided: Property tax audit and information services including annual secured and unsecured audits, access to the HdLCC Property Tax Web Application, revenue forecasting, reports, analytical services and ongoing consultation. Page 125 2. Client List Client Year Range(s) of Service Contact Phone CITY OF ADELANTO 2004 -Present Larry Jarvis (760) 246-2300 CITY OF AGOURA HILLS 1991 -Present Christy Pinuelas (818) 597-7319 CITY OF ALAMEDA 2009 -Present Elena Adair (510) 747-4888 CITY OF ALHAMBRA 1991 -present Paul Espinoza (626) 570-5027 CITY OF ALISO VIEJO 2008 -Present Gina Tharani (949) 425-2520 CITY OF AMERICAN CANYON 2007 -Present Sue Casey (707) 642-1042 CITY OF ARCATA 1999 -Present Janet Luzzi (707) 825-2120 TOWN OF ATHERTON 2012 -Present Robert Barron (650) 688-6528 CITY OF AVALON 2014 -Present Gina Schuchard (310) 510-0220 CITY OF AZUSA 1993 -Present Susan Paragas (626) 812-5202 CITY OF BALDWIN PARK 1994 -Present Rose Tam (626) 960-4011 CITY OF BARSTOW 1991 -Present Cindy Prothro (760) 256-3531 BARSTOW FIRE PROTECTION DISTRICT 2013 -Present Cindy Prothro (760) 256-3531 CITY OF BEAUMONT 1997 -Present Shaina Harwood (951) 769-8520 CITY OF BELL GARDENS 1993 -Present Will Kaholokula (562) 806-7708 CITY OF BELLFLOWER 1995 -Present Tae Rhee (562) 804-1424 BELLFLOWER SUCCESSOR AGENCY 1995 -Present Jim Della Longa (562) 804-1424 CITY OF BENICIA 1993 -Present Karin Schnaider (707) 746-4200 CITY OF BEVERLY HILLS 2013 -Present Mark Brower (310) 285-2447 CITY OF BIG BEAR LAKE 2007 -Present Kelly Ent (909) 866-5491 CITY OF BLYTHE 2009 -Present Christa Elms (760) 922-6161 CITY OF BRENTWOOD 1997 -Present Kerry Breen (925) 516-5436 CITY OF BUELLTON 2000 -Present Carolyn Galloway- Cooper (805) 687-0137 CITY OF BUENA PARK 1998 -Present Sung Hyun (714) 562-3713 CITY OF BURBANK 1992 -Present Patrick Flynn (818) 238-5504 CITY OF CALABASAS 1994 -Present Gary Lysik (818) 224-1600 CITY OF CALEXICO 2015 -Present Eduardo Gutierrez (760) 768-5421 CITY OF CALISTOGA 2001 -Present Gloria Leon (707) 942-2803 CITY OF CAMARILLO 2008 -Present Ronnie Campbell (805) 388-5316 CITY OF CARSON 1992 -Present Trinidad Catbagan (310) 830-7600 CITY OF CATHEDRAL CITY 1997 -Present Tam! Scott (760) 770-0354 CITY OF CERRITOS 1994 -Present Denise Manoogian (562) 916-1314 CITY OF CHICO 1994 -Present Chris Constantin (530) 896-7301 CITY OF CHINO 1991 -Present Robert Burns (909) 334-3341 CHINO VALLEY INDEPENDENT FIRE DISTRICT 1996-2001; 2009- Present Steve Heide (909) 902-5260 CITY OF CITRUS HEIGHTS 1997 -Present Stefani Daniell (916) 727-4776 CITY OF CLAREMONT 1995 -Present Adam Pirrie (909) 399-5460 COACHELLA VALLEY WATER DISTRICT 2013 -Present Kay God bey (760) 398-2661 CITY OF COLTON 2000 -Present Anita Agramonte (909) 370-5099 Page 126 CITY OF COMMERCE 1994 -Present Vilko Domic (323) 838-4266 CITY OF CONCORD 2009 -Present Karan Reid (925) 671-3192 CITY OF CORONADO 2015 -Present Emad Gewaily (619) 522-7300 CITY OF COTATI 2001-2002; 2015- Present Norman Veloso (707) 665-4236 CITY OF COVINA 1993 -Present Dennis Swink (626) 858-7212 CITY OF CUDAHY 1995 -Present Steven Dobrenen (323) 773-5143 CITY OF CULVER CITY 2001 -Present Nagam Rao (310) 253-5889 TOWN OF DANVILLE 2004 -Present Lani Ha (925) 314-3358 CITY OF DESERT HOT SPRINGS 2008 -Present Joe Tanner (760) 329-6411 CITY OF DIAMOND BAR 2015 -Present Dianna Honeywell (909) 839-7051 CITY OF DIXON 2013 -Present Joan Michaels -Aguilar (707) 678-7000 CITY OF DOWNEY 1995 -Present Anil Gandhy (562) 904-7265 CITY OF DUBLIN 1995 -Present Colleen Tribby (925) 833-6654 CITY OF EASTVALE 2013 -Present James Riley (951) 361-0900 CITY OF EL CERRITO 2010 -Present Lisa Malek-Zadeh (510) 215-4312 CITY OF EL SEGUNDO 1997 -Present Misty Cheng (916) 983-7111 CITY OF ENCINITAS 1997 -Present Tim Nash (760) 633-2600 CITY OF EUREKA 1999 -Present Wendy Howard (707) 441-4114 CITY OF FAIRFI ELD 1994 -Present Fred Marsh (707) 428-7495 CITY OF FONTANA 1995 -Present Lisa Strong (909) 350-7671 CITY OF FORTUNA 1999 -Present Marie Essig (707) 725-7600 CITY OF FOUNTAIN VALLEY 1998 -Present David Cain (714) 593-4501 CITY OF FREMONT 1997 -Present David Persselin (510) 284-4000 CITY OF FULLERTON 2010 -Present Julia James (714) 738-6522 CITY OF GARDEN GROVE 1998 -Present Kingsley Okereke (714) 741-5000 CITY OF GLENDALE 1993 -Present Bob Elliot (818) 548-2085 CITY OF GLENDORA 1995 -Present June Overholt (626) 914-8200 CITY OF GOLETA 2014 -Present Genie Wilson (805) 961-7527 CITY OF GONZALES 2007 -Present Rene Mendez (831) 675-5000 CITY OF GREENFIELD 2008 -Present Jeri Corgill (831) 674-5591 CITY OF HAWAIIAN GARDENS 2006 -Present Linda Hollinsworth (562) 420-2641 CITY OF HAYWARD 2015 -Present Tracy Vesely (510) 293-7033 CITY OF HEMET 1995-2014; 2016- Present Jessica Hurst (951) 765-2300 CITY OF HERCULES 2014 -Present David Biggs (510) 799-8200 CITY OF HERMOSA BEACH 1999 -Present Viki Copeland (310) 318-0226 CITY OF HESPERIA 2007 --Present George Pirsko (760) 947-1316 CITY OF HOLTVILLE 2011 -Present Nick Wells (760) 356-2912 CITY OF HUNTINGTON BEACH 1991 -Present Lori Ann Farrell (714) 536-5630 CITY OF HUNTINGTON PARK 1991 -Present Annie Ruiz (323) 584-6237 CITY OF HURON 2009 -Present Carolina Camacho (559) 945-2241 CITY OF IMPERIAL 2006 -Present Marlene Best (760) 355-4371 IMPERIAL BEACH SUCCESSOR AGENCY 2004 -Present Doug Bradley (619) 628-1361 CITY OF INDIO 1992 -Present Rob Rockwell (760) 391-4029 Page 127 CITY OF INDUSTRY 1991 -Present Kevin Radecki (626) 333-2211 CITY OF INGLEWOOD 1992 -Present Sharon Koike (310) 412-5301 CITY OF IRVINE 2007 -Present Melinda Neumann (949) 724-6001 IRWINDALE COMMUNITY REDEV AGENCY 1995 -Present Eva Carreon (626) 430-2221 CITY OF JURUPA VALLEY 2014 -Present Alan Kreimeier (909) 623-0880 CITY OF KING CITY 1997 -Present Pat Grainger (831) 386-2950 CITY OF LA HABRA 1998 -Present Mel Shannon (562) 905-9732 CITY OF LA HABRA HEIGHTS 2008 -Present Shauna Clark (562) 694-6302 CITY OF LA MIRADA 2002 -Present Anne Haraksin (562) 943-0131 CITY OF LA PALMA 1998 -Present Laurie Murray (714) 690-3338 CITY OF LA PUENTE 2010 -Present Robbeyn Bird (626) 855-1500 CITY OF LA VERNE 1991 -Present Richard Martinez (909) 596-8726 CITY OF LAKE ELSINORE 2007 -Present Jason Simpson (951) 674-3124 CITY OF LAKE FOREST 1992-2008; 2013- Present Keith Neves (949) 461-3431 CITY OF LAKEWOOD 1993 -Present Diane Perkin (562) 866-9771 CITY OF LAWNDALE 1995 -Present Ken Louie (310) 973-3241 CITY OF LEMON GROVE 1996 -Present Cathleen Till (619) 825-3800 CITY OF LIVE OAK 2011 -Present Joe Aguilar (530) 695-2112 CITY OF LIVERMORE 1992 -Present Doug Alessio (925) 960-4000 CITY OF LIVINGSTON 2007 -Present Odilon Ortiz (209) 394-8041 CITY OF LONG BEACH 2001 -Present Julissa Jose -Murray (562) 570-7611 CITY OF LOS ALAMITOS 2005 -Present Jason AI -Imam (562) 431-3538 CITY OF LOS ALTOS 2014 -Present Kim Juran- Karageorgiou (650) 947-2836 TOWN OF LOS ALTOS HILLS 2004 -Present Pak Lin (650) 947-2512 CITY OF MANHATTAN BEACH 1996 -Present Bruce Moe (310) 802-5552 CITY OF MARTINEZ 2009 -present Cathy Spinella (925) 372-3579 CITY OF MARYSVILLE 2015 -Present Satwant Takhar (530) 749-3935 CITY OF MENIFEE 2011 -Present Bruce Foltz (951) 672-6777 CITY OF MISSION VIEJO 1995 -Present Josephine Julian (949) 470-3059 MISSION VIEJO SUCCESSOR AGENCY 2001 -Present Josephine Julian (949) 470-3059 MOJAVE WATER AGENCY 2011 -Present Kathy Cortner (760) 946-7054 CITY OF MONROVIA 1992 -Present Mark Alvarado (626) 932-5510 CITY OF MONTCLAIR 1991 -Present Donald Parker (909) 626-8571 CITY OF MONTEBELLO 1991 -present Francesca Schuyler (323) 887-1412 CITY OF MONTEREY PARK 1993 -Present Annie Yaung (626) 307-1349 CITY OF MOORPARK 1995 -Present Ron Ahlers (805) 517-6249 MORAGA-ORINDA FIRE DISTRICT 2011 -Present Gloriann Sasser (925) 258-4530 CITY OF MORENO VALLEY 2002 -Present Brooke McKinney (951) 413-3077 MOULTON NIGUEL WATER DISTRICT 2011 -Present Drew Atwater (949) 448-0404 CITY OF MOUNTAIN VIEW 1995 -Present Helen Ansted (650) 903-6011 CITY OF NATIONAL CITY 1998 -Present Mark Roberts (619) 336-4330 CITY OF NEWPORT BEACH 2012 -Present Steve Montano (949) 644-3240 Page 128 CITY OF NORCO 1994 -Present Andy Okoro (951) 270-5617 CITY OF NORWALK 1996 -Present Jana Stuard (562) 929-5750 CITY OF OAKLAND 1994 -Present Margaret O'Brien (510) 238-3301 CITY OF OCEANSIDE 2008 -Present Jane McPherson (760) 435-4500 CITY OF ORANGE 1999 -Present Will Kolbow (714) 744-5500 CITY OF OXNARD 2005-2006; 2012-2013; 2016 Maria Hurtado (805) 385-7430 OXNARD COMMUNITY DEV COMMISSION 1999 -Present Kymberly Horner (805) 385-7853 PALMDALE ECONOMIC DEVELOPMENT 1993 -Present Betsy St. John (661) 267-5100 CITY OF PALOS VERDES ESTATES 1997 -Present Donna Coonan (310) 378-0383 CITY OF PARAMOUNT 1991 -Present Karina Lam (562) 220-2000 CITY OF PARLIER 2015 -Present Jasmin Bains (559) 646-3545 CITY OF PASO ROBLES 2001 -Present Jim Throop (805) 237-3888 PASO ROBLES SUCCESSOR AGENCY 2001 -Present Jim Throop (805) 237-3888 CITY OF PICO RIVERA 1994 -Present Kambiz Borhani (5 62) 942-2000 CITY OF PINOLE 1999 -Present Andrea Miller (510) 724-9823 CITY OF PISMO BEACH 2007 -Present Susan West -Jones (805) 773-7012 CITY OF PLACENTIA 2003 -Present Linda Magnuson (714) 993-8117 PLEASANT HILL SUCCESSOR AGENCY 2008 -Present Mary McCarthy (925) 671-5270 CITY OF PLEASANTON 1997 -Present Mary McCarthy (925) 671-5270 CITY OF RANCHO CUCAMONGA 2000 -Present Tamara Layne (909) 477-2700 CITY OF RANCHO MIRAGE 1998 -Present Isaiah Hagerman (760) 770-3207 CITY OF RANCHO SANTA MARGARITA 2000 -Present Stefanie Turner (949) 635-1800 CITY OF RED BLUFF 2007 -Present Sandy Ryan (530) 527-2605 CITY OF REDLANDS 2007 -Present Tina Kundig (909) 798-7543 CITY OF REDONDO BEACH 1992 -Present Craig Koehler (310) 937-6629 CITY OF RIALTO 1991 -Present George Harris (909) 820-2525 CITY OF RIVERSIDE 2008 -Present Brent Mason (951) 826-5660 CITY OF ROCKLIN 2005 -Present Kim Sarkovich (916) 625-5025 CITY OF ROSEMEAD 2007 -Present Carolyn Chu (626) 569-2100 TOWN OF ROSS 2013 -Present Joe Chin (415) 453-1453 SACRAMENTO METROPOLITAN FIRE DIST 2011 -Present Ken Campo (916) 859-4300 CITY OF SAN BERNARDINO 2010 -Present Veronica Martinez (909) 384-5242 CITY OF SAN CARLOS 1993 -Present Tracy Kwok (650) 802-4100 CITY OF SAN CLEMENTE 2007 -Present Judi Vincent (949) 361-8200 CITY OF SAN DIEGO 2014 -Present Matt Vespi (619) 235-5714 CITY OF SAN DIMAS 1991 -Present Steven Valdivia (909) 394-6224 CITY OF SAN FERNANDO 1995 -Present Nick Kimball (818) 898-1200 CITY OF SAN JACINTO 1991 -Present Tom Prill (909) 654-7337 CITY OF SAN MATEO 2010 -Present Drew Corbett (650) 522-7660 CITY OF SAN PABLO 2009 -Present Kelly Sessions (510) 215-3021 CITY OF SAN RAFAEL 1997 -Present Mark Moses (415) 458-5018 Page 129 SAN RAMON VALLEY FIRE PROTECTION DIST 2014 -present Ken Campo (925) 838-6600 CITY OF SAND CITY 2001 -Present Linda Scholink (831) 394-3054 CITY OF SANTA BARBARA 2015 -Present Julie Nemes (805) 897-2335 CITY OF SANTA CLARITA 2008 -Present Darren Hernandez (661) 284-1435 CITY OF SANTA CRUZ 2001 -Present Mark Pimentel (831) 420-5150 CITY OF SANTA MARIA 2000 -Present Rene Vise (805) 925-0951 CITY OF SANTA MONICA 1997 -Present Gigi Decavalles- Hughes (310) 458-8281 CITY OF SANTA PAULA 2007 -Present Sandy Easley (805) 525-4478 CITY OF SANTEE 2005 -Present Tim McDermott (619) 258-4100 CITY OF SEAL BEACH 1999 -Present Vikki Beatley (562) 431-2527 CITY OF SEASIDE 2003 -Present Daphne Hodgson (831) 899-6718 CITY OF SIERRA MADRE 2006 -Present Marcie Medina (626) 355-7135 CITY OF SIGNAL HILL 1995 -Present Terri Marsh (562) 989-7319 CITY OF SIMI VALLEY 2007-2012; 2015- Present Rebekka Hosken (805) 583-6937 CITY OF SDLEDAD 2006 -Present Adela Gonzales (831) 223-5000 CITY OF SOUTH GATE 2005 -Present Jackie Acosta (323) 563-9524 CITY OF SOUTH PASADENA 2009 -Present David Batt (626) 403-7252 CITY OF STANTON 1995 -Present Stephen Parker (714) 890-4226 CITY OF STOCKTON 2007 -Present Kimberly Trammel (209) 937-8460 CITY OF SUISUN 2015 -Present Jason Garben (707) 421-7347 CITY OF SUNNYVALE 1996 -Present Tim Kirby (408) 730-7603 CITY OF TAFT 1993 -Present Teresa Binkley (661) 763-1350 CITY OF TEMECULA 1992 -Present Jennifer Hennessy (909) 694-6430 CITY OF TEMPLE CITY 1992 -Present Tracey Hause (626) 285-2171 CITY OF THOUSAND OAKS 2008 -Present John Adams (805) 449-2235 CITY OF TUSTIN 2010 -Present Sean Tran (714) 573-3078 CITY OF UNION CITY 2009 -Present Tony Acosta (510) 471-3232 CITY OF UPLAND 1991 -Present Scott Williams (909) 931-4100 CITY OF VACAVILLE 2000 -Present Jeremy Craig (707) 449-5104 CITY OF VALLEJO 2001 -Present Ron Millard (707) 648-4527 CITY OF VERNON 1998 -Present William Fox (323) 583-8811 CITY OF VISTA 1996 -Present Lauren Warrem (760) 726-1340 CITY OF WEST COVINA 1996 -Present Christa Buhagiar (626) 939-8463 CITY OF WEST HOLLYWOOD 1991 -Present David Wilson (323) 848-6400 WESTERN MUNICIPAL WATER 2011 -Present Kevin Mascara (951) 571-7160 CITY OF WESTMINSTER 1994 -Present Erin Backs (714) 898-3311 CITY OF WHITTIER 1993 -Present Rod Hill (562) 567-9815 CITY OF YORBA LINDA 1995 -Present David Christian (714) 961-7141 CITY OF YUBA CITY 1998 -Present Robin Bertagna (530) 822-4615 3. Terminations from Public Agencies Page 130 HdL Coren and Cone has only been terminated from one agency in the last three years. The City of Murrieta cancelled due to budget problems in 2013. E. Cost/Bid Proposal Page 131 ATTACHMENT 6 COST/BID PROPOSAL FORM - RFP No. 16-022 NOTE 1: Submit and label a separate COST/BID Proposal Form for each proposed source of revenue bid under Section III [Scope of Services and Time of Performance], subsection (A) [Sources of Revenue] and/or for each desired response item bid - numbered (1) through (5) - as described in Section I [Introduction], subsection (A) [Purpose]. In compliance with the Agreement Documents, the undersigned hereby proposes to furnish all required labor, materials, supervision, transportation, equipment, services, taxes and incidentals required for (label) Secured and Unsecured Property Tax. The Work is to be done in strict conformity with the Agreement Documents now on file in the Finance & Management Services Agency, Treasury & Customer Service Division, for the following sum: Revenue Auditing, Recovery, Reporting, Analysis, and Legislative/State Agency Liaison and Implementation Monitoring Services - Cost/Bid Proposal All Fiscal Years below must be bid in order for the quote to be considered responsive except where bidder specifies a future commencement date of performance. NOTE 2: At Proposer's discretion from 1 to 4 Options may be bid in alternative or in combination to one another. PROPOSER'S NAME: HdL Coren & Cone If awarded the Agreement, the undersigned agrees to sign said Agreement and furnish the necessary surety bonds and insurance certificates within thirty (30) days after receipt of the notice of award of Agreement, and to begin work when directed by the City. It is understood that this Cost/Bid Proposal is based upon completion of Work commencing on the date set forth in the Agreement issued by the City to the Professional Consultant/Vendor. In determining the amount bid by each bidder, the City shall disregard mathematical errors in addition, subtraction, multiplication, and division that appear obvious on the face of the Proposal. When such a mathematical error appears on the face of the Proposal, the City shall have the right to correct such error and to compute the total amount bid by said bidder on the basis of the corrected figure or figures. When an item price is required to be set forth in the Proposal, and the total for the item set forth separately does not agree with a figure which is derived by multiplying the item price times the Project Coordinators' estimate of the quantity of work to be performed for said item, the item price shall prevail over the sum set forth as the total for the item unless, in the sole discretion of the City such a procedure would be inconsistent with the policy of the Page 132 Option 1 Option 2 Option 3 Option 4 Fixed Flat Pecentage of Pecentage of Time and Fiscal Year Fee Revenue Revenue Expenses Source Source 1. FY 2016-17 $ 23,250 2. FY 2017-18 $ 23,250 3. FY 2018-19 $ 23,250 4. FY 2019-20 $ 23,250 5. FY 2020-21 $ 23,250 NOTE 2: At Proposer's discretion from 1 to 4 Options may be bid in alternative or in combination to one another. PROPOSER'S NAME: HdL Coren & Cone If awarded the Agreement, the undersigned agrees to sign said Agreement and furnish the necessary surety bonds and insurance certificates within thirty (30) days after receipt of the notice of award of Agreement, and to begin work when directed by the City. It is understood that this Cost/Bid Proposal is based upon completion of Work commencing on the date set forth in the Agreement issued by the City to the Professional Consultant/Vendor. In determining the amount bid by each bidder, the City shall disregard mathematical errors in addition, subtraction, multiplication, and division that appear obvious on the face of the Proposal. When such a mathematical error appears on the face of the Proposal, the City shall have the right to correct such error and to compute the total amount bid by said bidder on the basis of the corrected figure or figures. When an item price is required to be set forth in the Proposal, and the total for the item set forth separately does not agree with a figure which is derived by multiplying the item price times the Project Coordinators' estimate of the quantity of work to be performed for said item, the item price shall prevail over the sum set forth as the total for the item unless, in the sole discretion of the City such a procedure would be inconsistent with the policy of the Page 132 bidding procedure. The total paid for each such item of work shall be based upon the item price and not the total price. Should the Proposal contain only total price for the item and the item price is omitted, the City shall determine the item price by dividing the total price for the item by the Project Manager's estimate of the estimated quantities of work to be performed as items of work. If the Proposal contains neither the source of revenue price nor the total response item price item, then it shall be deemed incomplete and the Proposal shall be disregarded. The undersigned has examined or is otherwise familiar with the location of the proposed Work and the local conditions at the place where the Work is to be done. The undersigned has checked carefully all of the foregoing figures and understands that the City of Santa Ana will not be responsible for any errors or omissions on the part of the undersigned in making up this Cost/Bid Proposal. The undersigned agrees that all addenda received and acknowledged herein shall become a part of and be included in this Cost/Bid Proposal. This Cost/Bid Proposal includes the following addenda: Addenda # 1 Date February 25, 2016 Addenda # 22 Date March 10, 2016 Addenda ## 33 Date March 18, 2016 If the bidder is a corporation, the Cost/Bid Proposal must be executed in the name of the corporation and must be signed by a duly authorized officer of the corporation. If the bidder is a limited liability company, the Cost/Bid Proposal must be executed in the name of the company and must be signed by a duly authorized managing member of the company. If the bidder is a partnership or co -partnership, the Cost/Bid Proposal must be executed in the name of the partnership / co -partnership and one of the partners / co-partners must subscribe their signature thereto as the authorized representative of the partnership or copartnership If the bidder is a joint venture, the Cost/Bid Proposal must be executed in the name of the joint venture and must be signed by a duly authorized representative of the joint venture, PROPOSER; HdL Coren & Cone Signature Print Name Paula Cone Title President Da Address 1340 Valley Vista„ Drive, 200 City Diamond Bar State CA Zip 91765 Telephone (909) 861-4335 Fax (909)861-7726 Email pconeC�hdlccprop,ertytax.com Tax ID Numbers - Federal 95-4398586 State 397- 0617-1 City of Santa Ana Business License Tax Certificate Number [Business License Tax Certificate must be provided prior to final issuance of Professional Consultant Agreement] ATTACHMENT 7 Page 133 PROPOSER'S CERTIFICATION FORM CERTIFICATION OF RESPONSE TO REQUEST FOR PROPOSALS TO THE CITY OF SANTA ANA RFP No. 16-022 1. The undersigned hereby submits its Response to Request for Proposals quotation and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposals (RFP), dated February 11, 2016, and to be bound by the terms and conditions of the RFP and any subsequent Addenda to said RFP. 2. This firm has carefully reviewed its response and understands and agrees that the City is not responsible for any errors or omissions on the part of the proposer and that the proposer is responsible for them. 3. It is understood and agreed that the City reserves the right to accept or reject any or all responses and to waive any informality or irregularity in any quotation received by the City. 4. The response includes all of the commentary, figures and data required by the Request for Proposal, dated February 11, 2016 together with any Addenda subsequently issued thereto. 5. This firm has carefully read and fully understands all of the items contained in the Proposal Schedule (Attachment 8). This firm agrees to all of the general requirements except for those disclosed by the firm in its Response to Request for Proposals quotation(s) - RFP No. 16-022. 6, The quotations shown on this firm's Cost✓<Bid Proposal Form(s) (Attachment 6) shall be valid for 120 days from March 31, 2016. Name of Firm: HdL Coren & Cone By: Paula Cone (Authorized Signature) Type Name: Paula Cone Title: President Date: April 5, 2016 Page 134 EXHIBIT "B" SCHEDULE OF PERFORMANCE TIMELINE FOR DELIVERABLES July/August Data available for purchase from counties September 30 Dataset and software available for installation on city computers September -October Unsecured audits performed and forwarded to county assessor October -February Delivery of preliminary property tax reports December Appeals quarterly updates emailed in counties where the data is available March Appeals quarterly updates emailed in counties where the data is available March/April General Fund Budget Projections April/May Final Books -- Addendums emailed to clients June Appeals quarterly updates emailed in counties where the data is available Ongoing Secured Audits — City Revenue audits of City and District receipts for correctness Property sales reports City mid -year budget reviews and budget projections Analytical work at the request of clients Monthly updates of database with property sale information 2 EXHIBIT "C" ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The CITY of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the CITY of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective Policy # Issued to Named Insured Countersigned by Authorized Representative this endorsement form as a part of HOLCO-1 OP ID: ALA CERTIFICATE OF LIABILITY INSURANCE DATE/0712 Y41 7 02107!27 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Partee Insurance Assoc.,lnc. License#0786033 584 S. Grand Avenue Covina, CA 91724-3409 CONTACT NAME: aWCNMo. Ext: Fvc No: E-MAIL ADDRESS: X COMMERCIAL GENERAL LIABIUTY Wayne M. Partee CIC, CWCA INSURER(S) AFFORDING COVERAGE MAIC # INSURER A: Ohio Security Insurance Co INSURED HdL Coren and Cone 1340 Valley Vista Dr# 120 Diamond Bar, CA 91765 INSURERB:American Fire and Casualty Co INSURERC:Twin City Fire Insurance Co. CLAIMS -MADE Fx] OCCUR X INSURER D: INSURER E: 111151201$ INSURER F: pAE TED MGEs Ea occurrence $ 2,000,000 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. !LTR TYPE OF INSURANCE INSDL WVD POLICY NUMBER MMIDDfYSUBR POLICY YYY FF MMI�IDIYYYY LIMITS A X COMMERCIAL GENERAL LIABIUTY EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE Fx] OCCUR X X BZ856380327 111151201$ 1111512017 pAE TED MGEs Ea occurrence $ 2,000,000 MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ Included GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X POLICY 1-1PRO.7 LOC PRODUCTS - COMPIOP AGG $ 4,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 A ANY AUTO X X BAS66380327 11/1512016 11/15/2017 BODILY INJURY (Per person) $ A" OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Par accident) $ X NON -OWNED HIRED AUTOS X AUTOS PROPERTY DAMAGE Per accident $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 B EXCESS LIAB CLAIMS -MADE USA56380327 11/15/2016 11/1512017 DED I X I RETENTION$ 14,440 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE YIN OFFICEWIVEMBER EXCLUDED? ❑ (Mandatory in NH) N I A X XWS66380327 11/15/2016 11/15/2017 X STATUTE ER H E,L,EACH ACC IDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 C Professional 72PGO260349 11/1512016 11/16/2017 LIMIT 2,000,000 CLAIMS MADE FORM RETRO DATE 211612003 DED 25,000 DESCRIPTION OF OPERATIONS! LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached it more space is required) *30 day notice of cancellation, 10 days for nonpayment. �� 1'2-q7The City of Santa Ana, its officers, em loyeeS and a ents are named additional insured as respects to the General Liabili� & Auto Liability. Waiver of Subrogation applies to the General Liability, Auto Liability & Workers Compensation. APPROV , I '-" d' I - , 'a" 1 CERTIFICATE HOLDER CANCELLATION U _ CITYSAN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES ElE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE Santa Ana, CA 92701 ACORD 25 (2014101) ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: BZS56380327 BUSINESSOWNERS BP 04 48 07 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): The City of Sanata Ana, its officers, employees and agents 20 Civic Center Plaza, Santa Ana, Ca 92701 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II - Liability is amended as follows: A. The following is added to Paragraph C. Who Is An Insured: 3. Any person(s) or organization(s) shown in the Schedule is also an additional insured, but only with respect to liabil- ity for "bodily injury", "property dam- age" or "personal and advertising in- jury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your be- half in the performance of your ongoing operations or in connection with your premises owned by or rented to you. However: a. The insurance afforded to such ad- ditional insured only applies to the extent permitted by law; and b. If coverage provided to the addi- tional insured is required by a con- tract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such addi- tional insured. B. With respect to the insurance afforded to these additional Insureds, the following is added to Paragraph D. Liability And Medical Expenses Limits Of Insurance: If coverage provided to the additional in- sured is required by a contract or agree- ment, the most we will pay on behalf of the additional insured is the amount of insur- ance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits Of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the ap- plicable Limits Of Insurance shown in the Declarations. Z�c�d�z 017 oaP Z�,6 u APPROVED BP 04 48 07 13 ©Insurance Services Office, Inc., 2012 Page 1 of 1 POLICY NUMBER: BZS56380327 BUSINESSOWNERS BP 04 97 01 06 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SCHEDULE* Name Of Person Or Organization: The City of Sanata Ana, its officers, employees and agents 20 Civic Center Plaza, Santa Ana, Ca 92701 Paragraph K. Transfer Of Rights Of Recovery Against Others To Us in Section Ill - Common Policy Conditions is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard". This waiver applies only to the person or organi- zation shown in the Schedule above. *Information required to complete this Schedule, if not shown above, will be shown in the Declarations. 2-106/Za17 BP 04 97 01 06 QISO Properties, Inc., 2004 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, CA 20 48 02 99 DESIGNATED INSURED ENDORSEMENT The endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" under the WHO IS AN IN- SURED provision of the Coverage Form. This endorsement does not alter coverage provided in the Cov- erage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement Effective Policy Number 11115/2016 BAS56380327 Named Insured HDL Coren and Cone T' Counters/ ned b (Authorized Representative) SCHEDULE Name of Person(s) or Organization(s) The City of Santa Ana, its officers, employees and agents 20 Civic Center Plaza, Santa Ana, CA 92701 (If no entry appears above, information required to complete this endorsement will be shown in the Declara- tions as applicable to this endorsement.) Each person or organization shown in the Schedule is an "insured" for LIABILITY COVERAGE, but only to the extent that person or organization qualifies as an "insured" under the WHO IS AN INSURED provision contained in SECTION II of the Coverage Form. CA 20 48 02 99 1Copyright, Insurance Services Office, Inc., 1998 Page I of 1 Policy Number: BAS56380327 COMMERCIAL AUTO CA 88 62 01 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided sander the following: BUSINESS AUTO COVERAGEFORM GARAGE COVERAGE F0RM The Transfer Of Rights of Recovery Against Others To Us Condition does not apply to the person(s), or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" Lander a contract with that person or organization. SCHEDULE Name(s) of Person(s) or Organization(s); The City of Santa Ana, its officers, employees and agents 20 Civic Center Plaza, Santa Arta, CA 92701 (If no name appears above, the information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement). Z /0 6/z, 6� 7 (�) 2013 Liberty Mutual Insurance CA 88 62 01 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 1 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 99 06 79 (Ed. 01-13) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while en- gaged in the work described in the Schedule. The additional premium for this endorsement is $ Schedule Person or Organization The City of Santa Ana, its officers, employees, and agents 20 Civic Center Plaza, Santa Ana, CA 92791 This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The Information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 11/1512016 Policy Effective 11/1512016 State California Policy No. XWS56380327 Insured HdL Coren and Cone Endorsement No. 0009 Premium $250.00 Insurance Company Ohio Security Insurance Company Countersigned by WC 99 06 79 (Ed. 01-13) Q 2013 Liberty Mutual Insurancz Includes copyrighted matanal of VVCIRB.with its permission. 21UG1;?o l7 �✓ A P P R 0 1 E� 19291 Illy �E